Brentwood, California

Thank you. The July 1st meeting of the Arts Commission. The time is approximately 7 o'clock. We have a quorum. Roll call, please. Commissioner Cook. Present. Thank you. Commissioner Gascoigne. Aye. Commissioner Wallace. Present. And Vice Chair Thomas. Here. Thank you. All righty. Let's go ahead and do the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. All righty. At this time, we're going to go into public comment. At this time, we take comments on items listed on the consent calendar, presentations, and items not listed on the agenda. Please reserve comments regarding business items for when those items are called. If you are participating via Zoom, please raise your hand to speak. If you are in person, please file a speaker's card with staff on the form provided on the counter at the back of the chamber. The public comment time for tonight's items will be three minutes each. In order to ensure that all speakers feel welcome to share their views, members of the audience are kindly requested to refrain from applauding or speaking to the commission from the audience without being called upon first. And we have no public comment at this time. All righty. Moving on into informational reports from commission members, committees, liaison, and staff. Hi. I attended the ribbon cutting of the utility boxes mural project by Pada. And it was so exciting to see all these young students being recognized right before their graduation. So they were all very, very happy as well as their family members. It was really exciting. And they did a wonderful job. All these paintings that they did, the murals, are so colorful. My favorite is right there on... I shouldn't say it. No. Okay. Anyway. Then I went to the Juneteenth Festival, too. And it was very nice. It was better probably last year. They had a lot more activity. But it's nice to see the community together on such a special event. And I am very happy to have been able to participate in the Vanner Up project. And I attended the 250-year anniversary of the D'Anza expedition from Sonora, Mexico, to San Francisco. 250 years ago coinciding with the anniversary of our independence. And it's something that... Look it up in the Internet, because it's really long. Not only the East was fighting, but also the West through the help of the Spaniards as well. So it's very, very interesting. My husband is a Californiano. He's one of the founders. He's a descendant of the founders of this group that left Mexico towards California, San Francisco now. And I am just very happy to be a judge at the Fourth of July parade this year. Thank you for the opportunity. No updates at this time. I attended the Contra Costa County Fair and reviewed... I'm not reviewed, but looked at all of the art exhibits that were there. Same thing with Alameda County Fair. And I also attended the City of Brentwood Juneteenth celebration. I have no comment at this time. Already, moving on to the consent calendar. Rhi, can I get a couple in there? No, you can't, Lindsay. Good evening. Few updates for you all. As Commissioner Gascoigne mentioned, we had the PADA ribbon cutting on June 4th for the utility boxes. There is an augmented reality link on our webpage. If you would like to go see that, it will take you on your phone. And it will look like the utility box is right in front of you in the room. Someone can stand next to it and take a picture. It's very cool. And you can see all sides of it. And in the next week or so, a short video from the ribbon cutting will also be on our website. We just finished a call for artists for the public utility box program yesterday. We received a good amount of submissions. We did extend it for a month because it had a slow start. So I'm going to start organizing those. And those will come back to the Arts Commission for Review in August. And upcoming on Saturday is our 4th of July America 250 celebration. Please join us for the parade beginning at 930, followed by a concert in the park and lots of other family-friendly activities. Harvest time will be there. There's going to be a car show at the Veterans Memorial Building. Just lots and lots of stuff to do. The concert begins at 12 to 3. And then July and August, we are finishing up this week putting up our July-August public art wall displays in the community center. Tomorrow, the last two artists will come by and finish up. It will be open for July 4th for people to come through as we do have paintings and pictures that relate to our theme of harvest and, you know, being in Brentwood and how we've contributed to the nation. We have the art reception for that exhibit on Monday, July 13th from 5.30 p.m. to 7.30 p.m. There are six independent artists in one group that is showing this time around. We have A Place to Paint, which is a group from the Senior Activity Center. And then our independent artists are Estella Hernandez, Marsha Mies, Scott Capon, Aditi Guy, Rosa Gascoigne, Rolando Rosales. So we're excited to have them share their art pieces with us. And that concludes my update. Consent calendar. Looking to approve the amendments from the regular meeting on May 20th, 2026. Do we have a motion to adopt the consent calendar? Anyone that was at that meeting can make a motion. Okay. I would like to make a motion to go ahead and accept that consent calendar and approve the minutes. Sorry. Excuse me. I second the motion. I third the motion. Okay. Let's move on to a commission vote. All in favor, say aye. Aye. Aye. Aye. Aye. All right. All righty. Moving on to business items. We're going to review and discuss the banners submitted to the Art Guild of the Delta for the Banner Up program. Lindsay Pinnell, recreation supervisor, will present the item. Apologize, Vice Chair Thomas, just for the record. The last motion that was voted on was approved. So I just want to make sure I read that into the record for just minute purposes. Sorry, Lindsay for interrupting. Thank you, sir. Thank you. We do have a PowerPoint that Ari will show in a minute on our screen. I'm not sure if you'll see it on your screen. But I do want to say that we have two representatives from the Art Guild of the Delta with us tonight. We have Rosie and we have Mary. So if there's any questions when we get to discussion, they'll be more than happy to help us out. I have it on. All right. There we go. Okay. So as mentioned, I'll be presenting about the Art Guild of the Deltas. You just lost it. 2026 Banner Up program and potential partnership with the city and the Arts Commission. During my presentation, I intend to provide background information about the Art Guild of the Delta and the Banner Up program. Provide some history on funding and past partnerships with the city. Highlight some past challenges and proposed changes to the program and provide a recommendation for Arts Commission consideration. Background. So the Art Guild of the Delta, we also refer to it as AGD, is an 18-year and older membership, 501c3 organization founded in 2013. Its mission is to bring together people with a mutual interest in the fine arts while promoting camaraderie and ethical principles and practices, as well as fostering creativity among artists. The Art Guild of the Delta will be of service to the community by providing a cohesive and congenial group who promote the arts and advancement in all areas of artistic endeavor. For nine years, the AGD has hosted the Banner Up Community Art Program of the Art Guild of the Delta. The program engages local artists and brings vibrancy to downtown Brentwood during the summer months. At its heart, it's also educational, as public art naturally creates opportunities for learning by integrating creativity into the everyday life. The program invites artists of all levels to design original hand-painted banners displayed throughout downtown and City Park. These pieces not only beautify the space, but also tell the story of our community and support local tourism by bringing people to downtown Brentwood. So our schedule, September 17th, 2025, the staff recommended to the Arts Commission to partner with the Art Guild of the Delta for this project. We then took it to City Council, March 31st, 2026, where they adopted the recommendation to partner with the Art Guild of the Delta and help with funding. The Art Guild of the Delta released their call for artists in spring of 2026. They closed the submission and now we are presenting the eligible submissions to the Arts Commission. On Friday, the banners will be installed on approved locations on post around downtown. And the banners will be removed no later than September 30th of 2026. So some criteria for the program with the agreement between the City and the Art Guild of the Delta. The public art program guidelines and the Banner Up program requirements are going to be consistent with each other as the City's adopted public art program guidelines and Banner Up. We are going to be consistent with the City and Banner Up. We are going to be consistent with pre-established program themes adopted by the City in advance of the call for artists, including themes related to the community, identity, arts and culture, recreation, and seasonal programming. Technical feasibility and durability for outdoor public display. Suitability for installation on city infrastructure. Overall suitability for display in a high visibility public civic setting frequented by persons of all ages and all backgrounds. And being compliant with all applicable local, state, and federal laws. Tonight our recommendation is for the Arts Commission to review the banner submissions, which you had in your packet ahead of time, for the City and Art Guild of the Delta's Public Art Program Administrative Services Agreement. So you will be looking through any banners, if there's any banners of concern that you feel are not in line with our public art guidelines. Then you can stop and have a discussion on how to move forward with that. And with that, that concludes my presentation. Are there any clarifying questions of the staff? Do we need to down select any of the submissions or can we approve all of them? You aren't approving them. They all have been submitted. And as long as there are no concerns about if they do not, then that would be a reason for dismissal. Okay. Thank you. I will be excusing myself since I was one of the artists that painted one of the things that you're doing. I will be excusing myself since I was one of those banners. So I need to do that. I didn't notice anything glaring. So if everyone... Vice Chair, I apologize if I may recommend. Maybe we could check if there's public comments. And then if there's none, then we could roll into discussion. Perfect. If there are no other questions, I will now open the public comments. At this time, the public is permitted to address the commission on this item. Remarks are limited to three minutes each. There is no public comment at this time in the chamber or on Zoom. Okay. Okay. City received written public comments regarding this item. Copies of these comments have been made available on the city's website on the meeting information page. And then if there are no other speakers, I'll close public comment. Is there any discussion on this item? I reviewed them all prior to the meeting and I didn't have any questions or concerns. If there are no other questions or comments, we will move on to the next item. I'll now make a motion. As detailed in the staff report, I move to approve the Banneret program. I move to provide the following direction to staff. Go forth. I second. I second. Vice chair, if I may, just for the record, let's just do a vote since there's a motion on the floor. I was actually going to do it that time. Thank you, vice chair. All right. Now I lost my spot. We're voting? All right, guys. So just to clarify for the record, it sounds like there was a motion on the floor to move forward with the banners as they are. And that was seconded. So if that's something that the vice chair, if you'd like to just officially vote on for the record, we can move forward with that. Motion passes. Would need to do a vote first, vice chair. All right. May we have a vote? Aye. Aye. Aye. Motion passes. Thank you to the Art Guild of the Delta. These are all beautiful. I was worried we had to select and I was like, I can't. They are amazing. So good job. Okie dokie. Item F2, 2026-2027. Art priority list discussion. Lindsay Pinnell, recreation supervisor, will present the item. Just going to wait one minute until Commissioner Gascon comes back out. Okay. We'll go ahead and get started. So tonight, staff is recommending that the Arts Commission receive and review the updated 2026-27 public art priority list as discussed and revised at the April 15, 2026 meeting and discuss updating the document. There have been a few changes and updates that have happened since we last reviewed the document. So there are a few changes that we need to talk about and discuss and have you make recommendations as we will be bringing the art priority list to City Council on July 28th for approval. So the discussion items tonight. I only put in the items. I didn't want to make it too long or confusing. So I only put in the items that have changes. So the discussion items is for number three, taking out the utility box art program for the PADA section, deleting that part, and just putting in the fall, winter 2026-27 projects for the call for artists that we just did. The next one is number five, the phase two of public art spaces. So the diversity project, the Walnut medium Armstrong to Carnegie Lane. We talked about this in the August 15th meeting, and I did go out and look at it and take some pictures. As you can see, those are the medians there that are suggested on the public art priority list, and they are very narrow. So there were concerns about that. So I took a picture of both corners across from each of the medians. Those are empty at this time. So if the Arts Commission would like, we can go ahead and add those to the priority list to further explore, just to add it, not take off the medians, but to add it for more options of things to do. Number seven, future opportunity sites. We have the library courtyard, which we talked about. There were some, we were not quite sure, but we'll leave that on for more brainstorming. The Dainty Avenue and Central Boulevard Creek area, that is still empty. We do need to remove the Fairview Ave and Sand Creek Road, as that's the new Sand Creek Sports Complex. So we're going to take that out. And most recently, the Oak Street and Walnut Boulevard parcel was just approved by City Council to be the Grove, the future location of the Grove. So we will need to take that off of our list. Staff is recommending, and we kind of soft launched this in April, to add the Brentwood Family Aquatic Center, the Sunset Sports Complex, and the Marsh Creek Trail underpass. Typo there. We have had murals on that underpass. They have been graffitied over. So in the future, you know, the commission can have an opportunity to decide what to do with that. So we've been talking about murals, and we talked about it a little bit at the last meeting. So I wanted to go out and give you all some, we didn't have picture images last time to see. So I wanted to give you all some visuals. So about 10 years ago, Pata painted the bathrooms. This is the bathroom building at Oak Meadow. They painted all around the building a mural. I'm not sure if they did the tiling. Do you know? Yeah, they did do the tiling. Okay. So they did the painting and the tiling. So future murals could be any combination. We've done a lot of the mosaic tile work around town, but looking forward at murals. So at some of the spaces, so the Brentwood Family Aquatic Complex, there's a few spaces that we could potentially one day put a mural. The first one is the concession building. The whole front of the building is empty. The second one is the entrance hall to the pool deck. So there's two sides where they come through the gate, and they walk through to the pool deck. Those are empty. One of the sides has a few windows, but that may be a good place for like a welcome aquatic theme or something like that to draw people in. And the last two spaces that looked good were around the showers. There's two sets of showers, one on either side of the entrance. So those were two of the... And I know one of the concerns was that it may not be visible to a majority of the public. And in doing some research, BFAC welcomes thousands of visitors each year. The facility offers swim lessons for children, lap swim, and aquatic fitness classes for adults. And it serves students through school programs while providing recreational opportunities for residents of Brentwood and the surrounding communities. In talking with staff, they said that numbers could reach about 100,000 going through per year. We are open most of the year. Very few closure dates. And these areas could be a place that could welcome everybody. But also, these areas, except for the hallway, these areas are visible. You can kind of see the fence in the concession behind it. It's an open slatted fence. So the public, we have a lot of public that walks the park. The senior center is right there. They walk around. So through the fence, they would be able to see if there was a mural on the concession stand. And they would be able to see the murals on the shower walls. So just keeping that in mind. And then moving on to the Sunset Sports Complex. This is another one of our really busy sites that is open seven days a week, all year round. Welcomes thousands of families from Brentwood and the surrounding communities for recreational programs and sports. There's two possible locations. The first location is, you see on the screen, is this Connex box that we use for storage. It's not very pretty looking. It is in the back parking lot. And so on the left side, that is the part that faces the inside of the complex. And then on the other side, that's the view from the outside of the sports complex. So the box can be seen while people are on the field, walking on the inside of Sunset, sitting on the soccer field, baseball fields. As well as on the back side, we have residents that go dump their cardboard right there across from the area. So that would be something where they would see it. We have our dump day, and the line for the appointment goes way down past that. So that's very visible. And we also have a few businesses in that area, gymnastics and different things, where families are actually taking walks to pass the time while they're waiting for their children. So that could be another area, both sides. The second area I don't have a picture of, but it's the same idea as they have a bathroom that's just like that Oak Meadow one. So it would be an idea of painting that as well. So recommendations for action. Remove the completed patio utility box project from the public art priority list. Retain the current general location for the diversity project while expanding the potential site to include the corners adjacent to the median. Remove the Fairview Avenue and Sand Creek Road location and the Oak Street Walnut Boulevard parcel from the priority list. As those are being developed. Add the Brentwood family aquatics complex, Sunset Sports complex, and Marsh Creek trail underpass to the list of future opportunity sites. And provide direction on which of the proposed updates to incorporate into the 26-27 public art priority list. The commission may choose to recommend all of these, some or none of the proposed changes, and identify additional future public art locations or defer any locations for consideration on the next annual list. And that concludes my report. I am available for questions. Are there any clarifying questions for staff? Alrighty. If there are no other questions, I'll now open public comments. At this time, the public is permitted to address the commission on this item. Remarks are limited to three minutes each. We have no written public comment and no public comment on Zoom. If there are no other speakers, I'll close public comment. Is there any discussion on this item? Alright. If there are no other questions or comments, we will move on to the next item. I'll now make a motion. As detailed in the staff report, I approve. Vice Chair, I apologize. After you closed public comments, there was a hand raise. So that's going to be within your purview if you want to allow that public comment or not. Sure. Okay. Okay. We have an EG debut on Zoom. Go ahead. Go ahead. I believe your mic may be on mute. Can you try and unmute your mic for us, please? Hello. Can you hear me? Yes. Thank you. Hello. Thank you for the meeting. I'm participating in the banner. I'm just wondering if you consider public transportation, like on the buses to share art or display. I don't know. I mean, I don't know if previously you had the chance to consider. It's more like a doubt. Thank you. Thank you. Thank you. Thank you. Thank you. Vice Chair, at this time, if there are no other public comments, I'd recommend that you reclose public comments. Okay. If there's no other questions or comments, we'll move on to the next item. And I'll take a motion. I motion to recommend all of the proposed changes that the staff have submitted and shared with us today. I second the motion. Take a vote. I motion passes. All righty. Moving on to F3. July, 2026. Discussion of public art guidelines. Lindsay Pinnell, recreation supervisor will present the item. Thank you. Vice Chair. I'll be stepping in for this presentation. So a TNU and recreation manager. So we'll get the PowerPoint pulled up in a second, but this is continuation item that we've discussed a couple of times throughout the arts commission. Discussion the current public art guidelines. I'll go through a quick recap with background, because I think we've done this a couple of times, but essentially, I think we've done this a couple of times. But essentially, public art guidelines are what guide us on how we are able to use our public art funds. Those are rooted within our Brettwood municipal code. We've been having lots of conversation about potential items to update us on how we're able to use our public art funds. So a TNU and recreation manager. So we'll get the PowerPoint pulled up in a second, but this is continuation item that we've discussed a couple of times here at the arts commission. Discussion the current public art guidelines. I'll go through a quick recap with background, because I think we've done this a couple of times, but essentially, public art guidelines are what guide us on how we are able to use our public art funds. Those are rooted within our Brettwood municipal code. We've been having lots of conversation about potential items to update us. update, change, look into research. So for tonight, what we had in the staff report included some red line versions of things that we've been talking about within the staff report. So that's going to capture a couple of things. We try to capture some of the conversations of more administrative typo, you know, updating sections. Those are pretty easy red lines for us to do. The really what I call the meat and potatoes of the conversation is, you know, what is the intent around some of the changes that the commission wants to look at? It's difficult to reword things based off of just kind of discussion. So I thought a better way to do this was maybe provide some clarifying questions for the arts commission to discuss. We laid them out here within the staff report, but also try to identify them within the red lines and the comments of kind of what section it pertains to. And that's what it means to my recommendation on how the commission wants to approach this is maybe identify some of the questions that you have some kind of clear understanding as a group on. And that's what we're going to do. And that's what we're going to do. And that's what we're going to do. And that's what we're going to do. And that's what we're going to do. And that's what we're going to do. And that's what we're going to do. And that's what we're going to do. And that's what we're going to do. And that's what we're going to do. We're going to do a lot of things. We're going to do a lot of things. We're going to do a lot of things. We're going to do a lot of things. We're going to do a lot of things. We're going to do a lot of things. We're going to do a lot of things. We're going to do a lot of things. We're going to do a lot of things. We're going to do a lot of things. We're going to do a lot of things. We're going to do a lot of things. We're going to do a lot of things. We're going to do a lot of things. We're going to do a lot of things. We're going to do a lot of things. We're going to do a lot of things. We're going to do a lot of things. So eventually when we go to city council, again, get behind the intent of why we're wanting to change certain things. So I'll go over them a little bit with a little bit of a narrative and commentary on kind of what the basis of the question is. And then from there, answer clarifying questions, take public comments, and then again, have some discussion with the commission. The first item is, like I mentioned, any typos, any sections seeking clarity, updating the guidelines because there are sections that are outdated and referencing past municipal codes. So we definitely wanted to do that. Once we dive into this, ensure the commission has clear understanding of the recommendations of artistic activities that qualify as public art under the city public art program. This is going to come in a question where we had that conversation where the way that the guidelines are written now, it really focuses on visual arts. Now, there's different definitions on what forms of arts there, but there's really a couple that stand out as far as main forms. You're going to talk about your visuals, you're performing, your literary arts as kind of your bigger ones, right? With the guidelines as they are, they're focusing really on those visual arts, and that's something that the commission needs to decide. Is that really the focus that you're looking at? Or some of the conversations we've talked about is trying to broaden that definition to some of the other art forms that's listed within public art. So that's going to be the first question. Now, the categories of public art that are currently underrepresented in the city's program. It sounds like the commission wants to have some more representation from potentially the performing arts, maybe literary arts. But that kind of daylights into the second question here. Should the public art program encourage temporary art, performing arts, musical arts, cultural arts, educational programs, community art projects, student art projects, or other forms of public art? If so, from both funds or specific funds? Now, this is a question that didn't really come up last time, but it came from the discussion. As it is set up, the acquisition funds are pretty clear that they're focused on the visual arts, right? That's what the guidelines are. What we've noticed as we've read through these things is the administration funds has a fun caveat of educational activities, which broadens that definition to some other potential form of arts. Now, you're noticing that a lot of the guidelines criteria, whether that's the artist's background or selection process, ties in heavily to that acquisition fund where we talk about the visual art component. If you're wanting to broaden that to be public art, you're probably looking at rewriting a lot of those sections. But if your intent is to have the administration funds as it's been in practice used for other forms of arts, you want to clarify that in other sections of the guidelines. And that's where, again, that temporary and permanent piece comes in. Permanency, a lot of that in the guidelines, to me, implies the acquisition piece, the visual arts piece. Obviously, we've been funding temporary art projects. We've been funding educational type programs with administration funds. But that's not clearly laid out within the guidelines. So that's why those kind of two pieces are tied together. The next section that I recommend the commission discuss to the guidelines more clearly distinguish between acquisition activities and administration activities. If so, how so? So, again, this is going to go back into what I've been talking about. What type of projects should be eligible for funding through the public art acquisition fund? Again, public art acquisition fund has acquisition and administration. What it sounds like the commission was going down the conversation of having those two kind of have separate rules or different rules because, again, one implies permanency with acquisition. The other one allows for temporary type pieces, temporary works, different types of arts. Again, as it's laid out right now, that's not as clear, but we want to ensure we're understanding the intent of the commission there. Should acquisition fund continue to focus primary line acquisition, installation, display, maintenance, and conservation of artwork? This is going to be an important one that the commission hasn't discussed. Because the origination of these fees come from developers' fees, if you change the definition of visual arts to include public art, which are also opening intentionally or unintentionally, is that now developers can fund these other forms of arts with these fees. And if that's the intent. So if you include all forms of public art, which includes performing arts, then you potentially open the door where a developer says, well, we want to invest in XYZ type of performance, and that is our contribution. And that's a whole other round that the commission hasn't ever entered or entertained. And that's something that you want to consider if you want to just swap out visual arts with the definition of public arts. There's also a number of other criteria that you probably want to align with that as well. But again, just wanted to have that food for thought for the arts commission. And then does the current definition of art, TIS adequately address student artists, community participants, teaching artists, and professional artists? Again, I think the artist definition that was intended in there, again, goes back to the artists that you're looking for for acquisition. You want those major investments, those big purchases, those installation of those projects to be done typically by a professional versus administration. You're opening yourselves up to educational programs where there are amateur artists, there are learning artists, there's developing artists. So again, there may be opportunities to clarify that within the guidelines. For different eligibility standards apply to commission public art projects, if any based or educational programs. So again, I've been alluding to that as kind of we've been talking about. And then again, should temporary installation exhibits banner up type programs or similar projects be addressed separately from the permanent acquisitions? So hopefully that captured a lot of the intent and a lot of things that y'all were talking about and added some wrinkles for y'all to discuss. My recommendation is identify the ones that y'all maybe feel like you have some clear understanding. I'll take notes as we talk. We could capture that. And then for other items that may need more time or maybe some more thought, we can keep them, bring them back. If you want some more information or clarity or examples, I'm more than happy to provide that. So with that, I'll pull that list back up again during discussion, but that does conclude my staff report. I'm available for questions. All righty. Are there any clarifying questions for staff? I have a question. You mentioned that they could essentially say, oh no, I'd like to fund, let's say a cultural dance performance. Does that amount have to commiserate with the scope of the project that essentially happened? Yeah. So I think the best answer I can give you, vice chair from the front end, is I'm not quite sure. We haven't had to entertain that type of scenario, so I don't want to mislead you. For the purposes of the question, for the exercise, you know, so art fees are based upon the project. It's a percentage of the project itself, right? So that's going to be something that's going to be consistent with it. So that's going to be a part of the project. So that's going to be a part of the project. So that's going to be a part of the project. So that's going to be a part of the project. So that's going to be a part of the project. So that's going to be a part of the project. So that's going to be a part of the project. So that's going to be a part of the project. So that's going to be a part of the project. So that's going to be a part of the project. So that's going to be a part of the project. 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So that's going to be a part of the project. So that's going to be a part of the project. So that's going to be a part of the project. So that's going to be a part of the project. So that's going to be a part of the project. So that's going to be a part of the project. So that's going to be a part of the project. So that's going to be a part of the project. So that's going to be a part of the project. So that's going to be a part of the project. So no matter what this commission decides, that those funds are set aside by the current public guidelines. That's not going to change. What you're talking about is if you decide to change the guidelines, new money that comes in, new money comes into those funds, how we can use those. Has it laid out? There is ability to use some of the administration funds for other forms of art, temporary programs, educational programs, community-based programs. So you have that ability. The acquisition funds right now as it's written is strictly tied to those visual, physical arts. And that's the conversation that we've been talking about. Now, I think the city is really growing fast. And I think that there is a need of other forms of art to be included, such as performing arts and literature and other forms of art in general. And maybe we should start thinking about that for the near future. Sure. Yeah. So with that, Vice Chair, my recommendation is if there's no other clarifying questions, we can open public comment. And then roll into discussion. Okay. Okay. So with that, Vice Chair, my recommendation is if there's no other clarifying questions, we can open public comment and then roll into discussion. Alrighty. Alrighty. If there are no other questions, I'll now open public comments. At this time, the public is permitted to address the commission on this item. Remarks are limited to three minutes each. We have no written public comment in the chamber and I see no hands raised on Zoom. Alright. If there are no other speakers, I'll close public comment. Is there any discussion on this item? I think. Yeah. This gets complicated. Because as you mentioned, Tin, like, I think it's a little bit more. I think, yeah, this gets complicated because as you mentioned, Tin, like, I think it's a little bit more. I think it's a little bit more. I think it's a little bit more. I think it's a little bit more. I think it's a little bit more. I think it's a little bit more. I think it's a little bit more. I think it's a little bit more. I think it's a little bit more. I think it's a little bit more. I think it's a little bit more. I think it's a little bit more. I think it's a little bit more. I think it's a little bit more. I think it's a little bit more. I think it's a little bit more. I think, yeah, this gets complicated because as you mentioned, Tin, like, with the separation between acquiring visual arts versus the other types of art that are maybe, you know, like performance art and things like that. I can see how that would kind of open up a whole can of worms in terms of needing to figure out how to change a lot of the guidelines to ensure that the developers and the funding is appropriate, I guess. I don't know what the word is I'm looking for. I think. I don't know if there's something where we could. I think it's in one of these items to clarify around really clearly separating and distinguishing between that acquisition activities and the administration activities and kind of. I mean, I would suggest leaving maybe the acquisition activities, I mean, I would suggest leaving maybe the acquisition activities strictly to visual arts and potentially the administration activities keeping those more open and flexible as they are now and being really clear about that. And so as to allow for the acquisition to be for those like more physical visual arts, like the ones, you know, on the, you know, the street corner or wherever, like the new one that is going up on Sand Creek. I feel like that is maybe a little less messy because it'll still allow for that flexibility and it is still allow for the visual art acquisition piece, as you mentioned, to be done. And completed by a professional artist versus the administration fee being able to be used on temporary exhibits on performing arts for students for PADA and like having more of that flexibility. And I don't know, that would just kind of, that's my thoughts around that. I agree. I think, I think it works having the two different means of assisting with the various art forms. I think if we try to change the acquisition fund a little bit too much, I think that'll actually put a lot of, I think it'll be a lot for staff to actually keep a hold of and track to make sure that the funds are being appropriately utilized just to avoid opening up the city to, you know, unfortunate legalities and things. And sort of in line with what you're already saying, what you've already said, and then what you're typing with the discussion questions be too. Should we encourage these other forms of art? If so, from both or specific funds, I think we're aligning on that, that should come from the more of the administration side of the funding versus acquisition. acquisition. I think my mic was on when I was talking, right? Okay. So part of the exercise was that that's why I wanted to share my screen after some notes that I'm hearing. As I've talked about, you know, a couple of times, I apologize for the repetition. This is great stuff for us to take and bring back to y'all at another meeting as well. So again, this isn't a one-time shot with these things. We'll go back to some redlining, you know, maybe carve out some other language we find from other cities or other practices and bring it back to y'all. I don't want y'all to feel rushed in this. Guidelines are important. That's kind of what literally guides us on how we do our funding. So what I can do is the ones that y'all have addressed here, if you could give it just another one look over, make sure I capture your thoughts accurately. Anything that's unanswered at this time, I'll bring back at a future meeting, do some of my best of research and maybe some more redlining. And again, I could come back next month and we go back at this again. But I want to make sure I'm not speaking for the commission as I'm taking the notes from the comments I'm hearing. Is there any background as to what people thought a practicing professional really was? Because I feel like there's a lot of artists that call themselves professional and who's to say that they're not, especially if they're selling their work or they're spending a considerable amount of time doing that. I don't, I'm just pondering based on the definition. It's like, what do we qualify as a professional? Because, you know, we have several exhibits that have young people that they're practicing art. So, you know what I'm saying? So I'm not, I just ponder if you have any like insight into that. Unfortunately, by sure, I don't have insight on the intent of that, but I do think you bring up a very great point and kind of what's come out of this exercise, right? The definition of the artist itself, you know, even as we talk about potentially switching up, separating, you know, uses of funds, the type of form of arts. I think that broad definition of artists probably needs some, I need some work as well. So that it's fully inclusive. If we're specifically targeting a certain type of artists for acquisition funds, let's call that out. Let's kind of lay out kind of what we're looking for. If we're looking and being more open to all other artists for maybe administration funds or other programs, again, let's lay that out. But I don't want to mislead you in pretending like I know the intent of that definition. For our acquisition projects, they all go through RFQ, essentially. So they're having to bring forth their qualifications in order, right? For the most part, Vice Chair. So a two-part answer here, right? So if a developer comes and says, hey, you know, I have this development and I have this really, really, this art project in mind, they may be able to go and say, hey, this is the artist we want, they still would have to go through the requirements of coming to the Arts Commission, getting the feedback, going to council, getting it approved. And that way, they're putting their money into that artist for that development, right? If it then, if in another scenario, the developer says, no, I'm not going to deal with that in lieu fees, you're correct. Typically, if we go through the acquisition process, that's going to be an RFP because for us, we, we as the city wouldn't select an artist. We would go through the y'all as well as the council to, to award those funds. So I don't want to... Do you compensate them for RFPs? Because they're creating work? So yeah, so there's, there's different layers and levels we can do. So for example, you know, we, interesting enough, the public art space project, right? There's a national RFP or RFQ, don't quote me on that, but there was a national call for a request for proposals, qualifications. Artists submitted, right? Within that, that was narrowed down to a kind of a smaller group of people. And there was agreements that were made between those artists to do mocks and, and display or, or, or, or my gosh, I am blanking on words. Pretty much a mini example of what their art projects got to look like. And that takes time, money, all those things. So there is some investment there, especially as we get closer to trying to narrow down what that looks like. And those are all eligible within the acquisition fund bucket, if you will, because it's all tied into eventually, hopefully, installing, acquiring a permanent art piece for the city. So hopefully that answered your question, Vice Chair. Yeah, that definition of artists is complicated, because it could be interpreted, many different ways. So I don't know, we have to possibly, you know, separate, you know, when the, you have special projects that have a permanent art displayed, you know, maybe, you know, get some more specific and more, you know, specialized, you know, than in other smaller projects that you have. So, you know, there are some, you know, there are some, you know, there are some artists that are there are some artists that are natural born. And yeah. So. So with that, Vice Chair, this, this item doesn't mention any new motion to move forward. What I have is the notes that are on your screen. I definitely can come back as intended next month. So with that, Vice Chair, this item doesn't mention any motion to move forward. What I have is the notes that are on your screen. I definitely can come back as intended next month. Between now and then, if there's another item that the Arts Commission wants to add, I'll make sure to include that in my notes and, of course, include in my upcoming presentation as well. But I did want to mention this is a fluid and ongoing process. So I don't want you to feel pressured into needing to make a decision tonight. It's a lot to assimilate. So do we need to make a motion at this point? No. I think I just asked the Arts Commission again, if you could just review what's on your screen, make sure if there's anything I didn't capture for us to follow up on. That's more than enough for me to come back for next month. I think the only thing I'd clarify is under B1 that we just want to make sure that there's funds like that administrative funding is available for performing arts, temporary arts, like all the other arts. But I think otherwise, everything else looks good. We're going to continue this conversation next month. Oh, God, I'm not going to be here. That's sad. Darn. What it is to, Vice Chair, I mean, with any of these meetings, if you don't attend, you could always submit to me kind of what your thoughts or any questions, and I'm more than happy to share that with the Commission as well. All right. Are we at public comment already? Oh, sweet. Perfect. Awesome. Okay. So we're at motion now, yeah? Mm-hmm. Cool. All right. As detailed in the staff report, I move to have- Vice Chair, if I may, I don't necessarily need a motion for this one. Oh, okay. If y'all are okay with that. Oh, okay. Okay. Perfect. Yeah. No. Perfect, sir. So I recommend, Vice Chair, if you would like, we could move into the request for future agenda items. All right. Request for future agenda items. If you have new agenda request, please raise your hand, and I will call on you in order. Sure. I just have a question just in general. I think it would be nice and help us come from a educated place of what the city is doing as a whole to support the arts. So not just what comes from the commission, but what the city is also doing to prop up the arts. Whether you have dance programs, whether you have, you know, artists competitions or things outside of what we do, just so we can look at that and then say, okay, there's gaps here. There's gaps here. And just because I feel like, I know we see things, but I feel a little bit blind in some areas because I know you guys do a lot. And I just want to make sure that I'm coming from a real educated space of what we have going on as a whole in the city. So if you might think about every, when we do have new commissioners coming on, giving them just like a rundown, yeah, of the Brown Act, but also here's what we do in the city. And here's what you're going to be doing in the commission. I think that'd be really helpful. I think it is a very good idea. So vice chair, you don't want us necessarily to bring anything back just in the future incorporate. Okay. Perfect. Um, I'd like to make a motion to adjourn the meeting. I second the motion. All in favor. Aye. Aye. Aye. Aye. Aye. Aye. Motion passes. Thank you, everybody. Can you just state the time? I'm so sorry. And once you're adjourning the meeting, thank you. What time is it? It is 8:33 PM. All right. Well, I was wrong. It is 8:02 PM Pacific standard time. Thank you. Thank you. Thank you. Thank you.

Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Indivisible, Pretty, and Best as well. - Thank you. Moving on to public comment. Do we have any public comments this evening? - Not at this time. - Great, thank you. Great, moving on to presentation. We are going to flip item D1 and D2, and we are going to start with D2, the Recreation Division presentation, Carrie. - Good evening, thanks for coming. - Yeah, it's just showing. - Oh, look at that. - Now you're. - It's showing. - Okay, start again. Sorry, I'm gonna turn this down a little bit. My name is Carrie Scudero, and I am the Recreation Coordinator. I am here along tonight with Recreation Supervisor, Lindsey Pinnell, and we'd like to talk to you guys about our adaptive program. I'm multitasking, so bear with me. Okay, so a little bit about me. I joined the team last July, and I joined the team last July, and I joined the team last July, and I joined the team last July, and I joined the team last July, and I joined the team last July, and I joined the team last July, and I joined the team last July, and I joined the team last July, and I joined the team last July, with a strong background in inclusion services and human development. I hold a bachelor's degree in child development from CSU Sacramento, and have experience in independent living services, social work, and early childhood education. Prior to joining the team, I spent more than 20 years with KinderCare Education as both a director and an inclusion specialist. I am very excited to be here and be a part of the team, and I'm committed to creating an inclusive recreation opportunities so that everyone can participate. So a little bit just about why inclusion matters. When we look at our city's parks and recreation programs, our goal is simple, ensuring that every single residence has the opportunity to participate, connect, and thrive. Making our recreation programs accessible is a direct reflection of our city's core values. By choosing to prioritize inclusion, we are creating a welcoming community where everyone, regardless of their background or their ability, has the support they need to succeed. So a little bit now about the programs we're currently offering. In partnership with Be Exceptional, the city provides a fee waiver for facility space at the Brentwood Senior Activity Center and at the Brentwood Community Center to support adaptive recreation programming. Offered on Tuesdays and Wednesdays, these classes serve individuals ages 12 and up and feature classes such as dance, drama, singing, and fitness, all with a vision of promoting social engagement, self-expression, and physical well-being. On April 13th, we officially launched our work program in collaboration with Working Wonders. We currently have seven participants in the program and on Mondays and Tuesdays, they're at BSAC helping with bingo setup and takedown as well as offering clerical support. Looking ahead, we are excited to expand this program by adding new work opportunities at the community center and during our city hosted events. In partnership with the Delta, we have launched low sensory screenings to provide a more comfortable and inclusive movie experience. With lower volume, dim lights, and the removal of previews, these screenings create a welcoming environment for individuals with both sensory sensitivities and maybe others who just prefer a quieter setting. Nearly 100 people have attended our first two screenings and we look forward to continuing to offer these inclusive experiences in the future. Community outreach. Community outreach is at the heart of our adaptive recreation efforts. We are committed to providing workshops, resource fairs, and social events to bring people together. For individuals with disabilities and their families, these events increase awareness and provide valuable resources. One of our most impactful partnerships is with the Regional Center of the East Bay, also known as RCEB, which provides lifelong support and services for individuals with developmental disabilities and to their families. RCEB helps with assessments, case management, and access to essential programs and resources. By working together, we are strengthening connections to ensure that individuals and families receive the support that they need. On February 18th, the city hosted our first family resource workshop at VSAC. This event was in collaboration with RCEB and focused on autism awareness. Along with workshops, community vendors, resource partners were on hand and able to provide information, answer questions, and connect individuals with local resources. We had over 100 members of the community show up, which truly highlights just how much interest and need there is for resources in our city. On April 15th, the city hosted our first All Abilities Resource Fair at VSAC. We brought together 41 vendors, including local agencies, advocacy groups, and community programs, all there dedicated to support individuals with disabilities. The response was amazing, with more than 150 community members joining us for the event. At our Juneteenth celebration, the Adaptive Recreation program debuted the Quiet Zone, a dedicated space where attendees can step away from noise and crowds and manage sensory overload. The tent featured sensory friendly seating, fidget items, noise canceling headphones, books, mindful art activities, and many other calming resources, all designed to create a more comfortable and inclusive environment for our guests . Coming up. We're excited. The city is in the final phase of becoming a vendor with R CEB. As a preferred vendor, regional center clients will be able to enroll in city recreation programs with the participation costs covered by the agency. Our first offering through this partnership will be adaptive art classes for individuals ages five and up, providing creative space to express, explore, and connect through art. We are very excited for this to happen. That concludes my presentation. We are happy to answer any questions. Thank you so much. Have a great presentation. Do any commissioners have any questions or comments? Yeah, I do have a few questions. Sorry. I do have a few questions. This is in response also to my agenda request, correct? Yes. This. So I believe part of my question was exploring the feas ibility of funding a specialized programming. So we didn't really see that in the presentation. So I was hoping maybe you could talk through it and also explain for my fellow commissioners the difference between adaptive, inclusive, and specialized recreation. Yes, absolutely. Thank you. Yeah. So for that piece, I will refer to my supervisor, Lindsey, because a lot of that was covered prior to my employment. So I'll send it over to her. Yes. Carrie was not here, but in April of 2024, we went to city council and we gave them three options for the start of our adaptive recreation program. Um, this is the program. This is our very first year and it's meant to build upon upon each year. Um, but we had given them three options and, um, they chose the option where we could hire a full-time coordinator, not have a part-time coordinator. Um, but it would include starting off with the work experience program, which we just started with, um, to continue our partnership with be exceptional. Um, and other, um, like RCEB parent care network, which we 've partnered with, um, different resources around the county. And then also adding in being able to have contract instructors. Um, I'm also in charge of contract instructors for the city . So we're trying to work with some of our existing contractors already and getting them to phase in, um, some of our friends who might need special accommodations. Um, they can fill out a form and it goes to Carrie and she helps to kind of coordinate what they need. Um, our biggest thing is junior giants. We were starting junior giants. And so we didn't have enough participation for a special, um, version of junior giants. And so we are helping to integrate them into, um, the existing program. So things like that, um, the art pro the art program is going to be, that's one of our existing art contract instructors. So we're doing that. Um, and then just trainings for staff. One of the things that we are trying to do is start an agreement with the department of rehabilitation to subsidize our work program. Um, they've been going through some changes and so we haven 't really gotten there quite yet. Um, so those are all of the things that city council wanted us to start with. So as we move forward and get our CEB in place and get some of our other classes with our constructors, then instructors, we can go back to city council, ask for more funding. Eventually we'll need a little bit of staff, some part-time instructors. Um, our, our quiet tent was very busy at Juneteenth. Um, and we got a lot of feedback from participants. They would like to see us at every concert, but we just don 't have the resources to do that at that point. So really just looking at every year, just building upon what we have. So right now the feasibility isn't really there, but we hope to get there in the next five years. There's gonna be so much growth. Thank you. I do have a follow up question. So for the accommodation form, where does that live and what does that program entitle? For example, does this entitle like a one on one aid? Is this like a teen program? So I just want some more clarification. So the accommodation form, what it was a soft launch with the junior giants, um, program. We have been going through, um, legal working with legal to make sure that the questions on our accommodation form are appropriate. Um, there, the HIPAA privacy is being kept. Um, so we just got that finished. It will be going on our website so that families can go ahead, click on it, fill it out, and then it'll go directly to Carrie and Carrie will reach out to them to get more details. Um, again, it's whatever families would like to information to give us to be able to help to our best of ability. We aren't going to be providing one on one aids. Um, that's not something that we one have the staff for, um , and specialize in, but we are welcoming them. A lot of them do have aids from RCEB all the time. And we are also with the, um, the art class that we had yesterday. We're telling them a parent can stay with them. A caregiver can stay with them. So if they need assistance, they can absolutely bring someone with them for free, you know, no charge. So that's, that's the route we're taking now. Um, the other part of the accommodation form, which we're trying to iron out is that we do have, um, an ADA coordinator with the city and that's actually the public works director. So we're trying to figure out now where at this point, how do we separate those things? Um, a lot of the ADA stuff is supposed to go directly to him, but him getting, you know, questionnaires from parents on how to help in classes, you know, we want to make sure those things don't get lost in translation. So, so that's another thing that we're kind of ironing out as well. So once we get all of the legal and, um, the ADA where it's going and stuff, um, it will be out there. But as we work with the community, um, you know, we're definitely making them aware that, you know, on all of the stuff they can bring someone, um, we can help out with whatever they need. And it's just been a really good response lately. Um, we do have the aging and disability friendly committee and we meet quarterly and we do already have a great following and parents come and they speak up and they spread the word. Um, so we give quarterly updates. Um, so that's another great space of how we get the word out. Thank you. Uh, and then I was going to follow up and ask, there was a couple of years in accommodation study done through the city. Uh, are you aware of the status of that? And has that been rolled out since they first approached or started? I believe you're talking about the more recreation therapy assessment that they came in. That's the only one that's been done, right? It was done by more recreation therapy. Um, so I have read, I have read through that. And a lot of the things we were already doing, um, providing if you left handed scissors or, you know, just simple accommodations that can be made. Um, and so we're, we were good there. Um, and then we have worked with them since then. They haven't come back, but we've done trainings with them on how like the accommodation form. We, we took a training with them and they helped us kind of point us in the right direction on what we could do. Um, the playgrounds we've already started and made some adaptive changes to those. So that was a big one. Um, so we really are on the right track. Um, sorry, another question. I apologize. So because we are not subject matter experts, could we potentially tap resources with you for looking into ADA accessible items when we're working on these parks, when we 're doing replacement projects? Yes. Um, we, we work together, obviously parks and recreation. Um, you know, we talk within the office on what's happening at the parks, what we're putting in. Um, I know that Aaron has worked with there's playground, you know, the companies have someone within their companies . Um, but definitely if we need to bring someone in to assess the situation, what we could do that, that works. We also do have a budget, um, to get certifications and trainings for Carrie and myself. So, um, we have somewhat of a budget every year. And so we've definitely been taking advantage of that. Um, so that will be in there as well. And if I can just add to that, yes, we have a certified playground safety inspectors that must be certified and keep their units up. They get trained myself included on the latest and greatest and keeping up with the ADA equipment. And I'm sure you'll hear some come from John, uh, and his L SI presentation coming up. So yes, staff does keep up to speed. Um, even though we don't have so-called certified, uh, experts, we certainly keep up to date with, um, the requirements. Okay. I'm done now. I promise. Great. Any other commissioners have questions? All right. Thank you so much for all the work that you're doing. I think this is great that our city is becoming more and more inclusive. And I love that. It's just going to keep growing. Thank you for all of your effort. Thank you so much. Great. Thank you. Thank you. All right. Moving on to item D one. We'll go back to that one. We have an LSI play equipment presentation. Uh, John Bowden. Thank you. All right. Moving on to item D one. We'll go back to that one. We have an LSI play equipment presentation. Uh, John Bowden. Thank you. Thank you so much for letting me, uh, come in here tonight. I appreciate it. My name is John Bowden. I'm with Ross recreation equipment and worry, uh, manufacturers rep for, uh, landscape structures and a number of other manufacturers that are all related to the, uh, playground world. Um, but a little bit about who Ross recreation is. I was talking to Aaron a little earlier about my time at Ross. Uh, I've been here for about 26 years now, and I've seen a lot of changes here in Brentwood. And Brentwood is probably, and I'm not saying this cause I 'm front of the park commission, but definitely one of my favorite communities. Uh, I may have told some of these stories already, but, um, this was the very first project where I was on my own was at Windsor Way Park. Uh, and I remember coming out here to meet Barry Margis and , uh, he, you know, I was back before GPS was a thing. And he told me, you know, you come in on Empire and take a left on the roll and it turns to dirt for a minute, but don 't be, don't be alarmed. It's just like, it's so, so different now, you know, but it 's just been great to see the growth. And as most of, you know, we've had a long history, uh, with the city in terms of the new developments and some of the parks and things. So you're very familiar with our equipment in my time here. And I do support, uh, what we sell and it means a lot to me because, you know, I'm, I became officially an empty nester about a week ago when my youngest daughter graduated from high school, but. You know, there's still college and other things and I just love what I do. So, um, yeah, so, but as I mentioned, Ross recreation is about 53 years old. So that means I've been here for about half the amount of time. This business even existed. So I'm a little grayer. I had a beard for a while, but it was so gray that I took it off. So, um, but anyway, I don't want to see. But anyway, I don't want to spend the next two hours, but I 'll spend the next hour and a half anyway, talking about everything I have to say tonight, but I'm kidding. But some of these are some of the manufacturers that we represent. So landscape structures is the primary one we'll be talking about tonight, but we have a variety of products, including , um, for newly added water play options. So if you're considering some of those additions, um, those are options that we have as well. There we go. So not only we're a manufacturer's rep, but we're also a contractor license installer. So we do hold an alliance license, but we rarely take on projects of that scale. But it was doesn't mean for the city is that when you select Ross recreation for a project, you're getting one stop shopping. So we're the installer where the provider I'm the face. Uh, we do have a project manager in the main office, which is in Santa Rosa. And, uh, so, but it just makes for a seamless process. There's not a third party involved. And so everything just runs through me and through Laura at the main office. And it just makes for a very seamless, um, process. Um, one product that we recently added to our portfolio is called EP climbing, and it's a manufacturer based out of Bend, Oregon. And what they make are climbing walls and for bouldering. So these are not your typical, um, you know, two to five or five to 12 boulders. Although they do have those options. These are meant for more serious bouldering options with, as you can see in the video in the upper right, there's designated routes based on the colors. So there's a variety of challenges. So just wanted to let you guys know about a newer product to our, our portfolio. Um, and as I mentioned, they do have, um, some options for five to 12. So if you wanted to specifically, um, include an option for those groups, then we can do that as well. But here's a few more pictures. So just thought I would mention that. Um, there we go. So landscape structures, that's who we came to talk about tonight. They're based in Delano, Minnesota, which is about 45 minutes west of Minneapolis. And I get to go there every January and experience what 70 below is like. But the main thing I wanted to mention here is that it's an employee owned company. And it's literally the last standing commercial playground manufacturer. United States is not part of the play course and play power . So really what that means is employee owned company is that the employees are the shareholders. So they have a vested interest in building the best quality equipment, providing the best quality service. And, you know, just the care that, you know, it's hard to find people that care anymore. And you'll find it in Minnesota for sure at landscape structures. So now we can, uh, once this thing cooperates here, I'll, there we go. So this year the play booster system is our bread and butter. That's the primary manufacturer that are the line of, from the manufacturer landscape structures that does all the heavy lifting for us. It can be a two to five option. It can be five to 12. It can be an adaptive, um, option for ADA and inclusive play. It can be the basis of custom. So it really is what's mostly exists here in the city. So I won't spend a lot of time talking about this system because you've all experienced it. There are some new, uh, components this year, um, that are kind of interesting to kind of freshen it up. So these are just some pictures and you can look at these in the catalog that I, I brought in as well as a presentation. So I won't spend too much time here, but just to try to freshen the line. It was the original commercial or composite play system. So this was, uh, quite revolutionary when it came out. A new last year was a product called Volo air, which I had been working with Janice on. So I'm sure some of you have seen this, uh, already. Uh, this isn't it, it, it, it surprisingly it's an accessible tower. Um, so there is an accessible route that allows children. It's not a traditional accessible route with eight inch increments steps and things like that or ramps, but it is considered accessible for most kids. Um, this is a really impressive structure. A lot of height, a lot of challenge in terms of the features that are different. And that's the key thing is that it's a different than the traditional post and deck systems. That's so pervasive in our communities. And I think that's what is one of the big things about this . It makes it so great. The other thing is you'll see this flex. There's no very little traditional decks in this structure. So it's all essentially see through where you can get up to the 20 foot high platform or, or space, I should say, and look down and see your friends on the ground. So it really has it graduated risk element to it. So if you get uncomfortable, you can punch out lower or if you're really risk averse, then you can go all the way to the top and, and make a, make a go of it. So that's a pretty interesting structure. And it really does need to be seen in real life. Um, the only one in the Northern California right now is in Santa Cruz. So if anybody wanted to make a field trip, I can give you an address. Uh, but it is impressive. It's very impressive. Um, and it's worth a visit if you're seriously considering it. So some other lines that you probably haven't seen before this Qantas system, uh, and there's different, uh, numeral versions of it, 8.1 and 8.2, for instance. So this is a very European, I would say, a system that is a little different. It does have all the traditional features that sliding the climbing, it does have social places. Um, so again, it's a different look and a different feel, but all of the traditional features that you would want to see on a playground do exist, but they're a little more difficult to, uh, to see. Um, so here's another line. This is 8.2 and there's one, two and three, and they just are slightly different by some of the components. Um, this is for 5 to 12. It looks like it's a 2 to 5 design, but it's for 5 to 12. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. 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Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. Um, so here's the end point. This started out as a very custom product in Arizona. This one in the kind of the center there. I don't know if there's a point on here, but in the centers in Glendale, Arizona. And that was like the first we've ever done of this. And it became so popular that through economies of scale, the prices come down. It was, you know, three quarters of a million dollars. I think when it was built now it's down, it's still a lot, but it's, you know, 250 or 300 for something that again is way different than anything that you're going to see in most neighborhood. I wouldn't say neighborhood. This is more of a community park type structure, but the tall stainless steel slides again, Brentwood's pretty hot. So, you know, keep that in mind was when you're making decisions about play equipment. And so then from that came the more approachable, I would say, Hedra and the Hedra scout in the scout is for, for two to five companion. Um, the nearest one I have is down in Elk Grove. Um, not too far worth a visit if you're considering, but this is. The premise here is that it's, it's unscripted routes around the equipment. So you're up, down and across is not what your traditional post index system that you see at elementary schools and whatnot. So it gives the children a more engaging experience because now they're deciding how they're going to interact with these structures and, you know, what makes the most fun. And there's a lot of, again, I could spend 20 minutes on each one of these going into little details, but there's so much to these, all of these, they're very thoughtful designs. And so there's a lot of potential for socializing and interacting and engagement that is again, not present on a lot of the traditional systems. And here's the Volo. This was what the Volo air evolved from. Um, and these are all the smart play line. I should have mentioned a minute ago is all pre-configured and that's not a bad thing. You know, again, we're leveraging economies of scale, but it does mean that you can't really change anything. So you pick the system and run with it, but you do get a lot of custom variation or what feels like custom product and theming that you'll see here in a minute. Um, that really is for not any more than you would spend for a traditional system, which I think is the, really the benefit of. So this is the summit line. This is, um, kind of a mountain climbing tree climbing Al pine vibe to it. Um, again, with all the accessible routes and different things that are included in here, as well as some of the light theming that, uh, you know, there's, there's one in Vacaville. And again, it's, these are all worth a visit just to make a big field trip and just go check these out because I was even surprised about how much was integrated into this. That just doesn't show up in pictures in, in rendering. So that's the summit. And then this one is treetops. This is one of the earlier ones I've, I've pitched this one a few times. Um, but it does have integrated shade and just, uh, it it's , as you can tell is based on the play booster system. But again, it has some more organic feel to it with the curve posts and the, and the shade. So that's, that's, it's a good design here. I like this one a lot. And the beachcomber, this is, you know, that kind of, uh, seagrass flowiness to it. Um, that works really well. And it gives you a little bit different. It has some proprietary climbers and things. The one on the upper left is, uh, unique to this structure. And then this is one of the original, this is called Vente. This is, uh, for 20 has 20 fate play features on it. It's in about a 45 foot square. Um, you know, it's, it could be a standalone structure or complimentary to a larger play space. And again, it just, it's a nice, uh, compact piece. And then we do, um, have some that I skipped here for two to five. So this is, uh, these are some designs. You'll see the, uh, one of the lower left, the billows, uh, on the upcoming Walnut submission that I just sent to Elaine. So that makes an appearance on one of your parks, hopefully . And then, uh, let's see here. So health beat, um, is a system. This is an outdoor fitness option. I think there's a little bit of this around. Uh, and there's also the circuit, which is a sort of a contained programmed. Um, you can see the, that the sign in the back behind the guy that's doing a sit up. There's some programming that's already built into it, or there can be, you know, weekly or daily or alternate days of, you know, human programming that's involved in something like this. So to get engagement or it could be the traditional parkour setup where, you know, it's just around where parents are instead of doom scrolling on their phone, maybe they can get in, in, on one of these features and, and still be able to observe and monitor their children, but get a little fitness in, in the process. And then, uh, I wanted to share some of our custom capabilities. Cause this is really where all the fun stuff is and some of the things, and it doesn't mean that you're going to do this. Um, what I just did. Um, it doesn't mean that we're going to use these or all of this on every prog project, but we can draw from these, um, some of these themes and the, the road climbs and the, in the GFRC arches and things like that, that really can bring a project around and bring some life to it. You know, you want to, you want your project to have, to stand out, to be unique, to be different than all the other parks around it. Then leaning on custom is the way to do it. And again, these are fairly extreme options, but nonetheless, they're worth looking at to, uh, draw some inspiration from because, you know, the themes are sometimes get a little alike. Um, it can be a little tedious and I'm not huge on themes that are totally overt. So I like some of these that are a little more abstract in terms of what they are. Uh, those are my favorite types of themes so that the kids can decide what we were going for a little bit. I think this is a good example of a, obviously a nature theme with the trees and different features that in the, in the shed roofs that we're familiar with at galvanized. And those are some of the materials that we can introduce to any project really. It's just a matter of if it's appropriate, does it fit the budget? And that's always the, the, uh, deal we have to manage. So here's another one that's more of a vine leafy jungle theme. And again, this is a good example of one that's not totally overt in its theming, but does give you a sense of what the, uh, objective was. Nice kind of a rocket theme, plane theme. You know, you have the, the, uh, tower there in the background, which is a, there in the background which is kind of neat that's something as a kid i would love to have a space like that to climb in and in the imaginary play that happens here because obviously you want the physical play but the imaginary play is just as important and i think these kinds of projects really capture that well um you know the fish and allig ators so there's just there's so much that can be done it just you know it seems like the some parts of the bay area are more able to do these kinds of projects with these huge budgets than than others so um you know this is a obviously kind of a water tower farm theme i guess or i'm not really sure what that is and this one's a little more abstract i love the monster truck again i would have been you know that's all i would have wanted to do back in the day so maybe even now i don't know um and then this is i get spongebob vibes from this one um but it's underwater theme i guess would be more general this one's kind of neat and then inclusive play that was a nice appetizer to uh what i wanted to talk about and i think i've been involved with a lot of of all abilities or inclusive uh playgrounds uh starting in 2010 in san ramon and that structure was heavy ramp structure that's how i described very traditional because you know frankly that's what a lot of people think about when you're considering in all abilities or inclusive playground is it's got to have ramps because that 's the most visual thing that we see with kids that are differently abled but as we all know the spectrum is so much wider than that and there's got to be so much more that we accommodate and the trend i've seen now is that the kid the designs are not as rapid intensive and intensive or may not even have ramps at all um and have moved to a different model which is more less gigantic structures and just more variety to really capture the essence of and the needs of all the users because that's the the whole premise here is we don't want an all-inclusive playground to be that's that playground where those kids go we want every playground to be inclusive but not really be obviously inclusive and i think that's really the goal or at least my goal when we're building and designing and obviously if you're you're truly building an inclusive playground ramps are going to be part of it it's just a matter of the fact that it's just great and to get up to a six foot tall deck if you're in a mobility device that that means everything so if you're you're stopping at a 32 inch deck and there's this little slide that's more of a ramp than anything that's that's disappointing for a lot of kids so there's there's no right or wrong way to do an all abilities playground but it's just a matter of again every park should have more than the minimum inclusiveness but also you know like the one on the lower right there is a mixture it's a hybrid i would call it there's some ramping there's some play there's theming there's sensory there's visual and even the landscaping might be part of it with the smells and the textures and things like that so it's not just the playground so it's a cohesive design that a landscape architect the expert to landscape structures the local staff can all be part of this process to develop a truly inclusive play area that everyone's going to enjoy together and that's really again the whole premise and these are some of the features that we could include in every park um to go above and beyond the accessible the minimum accessible i call it extra accessible because the minimum ada is pretty pretty minimal it's not really serving everybody so these are just a few examples of features that could be included at ground level to add some inclusiveness to each playground and i think that should be the goal and i'm pretty sure it is from what i've read the blank again um and then here's a few more just again shade is a big part of or should be a big part and i know that's a part of your general agenda but shade is is crucial to uh these spaces especially when you're talking about the central valley or or even Brentwood that you know can be quite hot in the summertime and you want these to be virtually year- round options so again it doesn't have to be a big overbearing pyramid it can be some fun shapes you know that we have flowers and and butterflies and and obviously the sales are are useful um and so that was elaine told me to be brief because i thought this was gonna be a long meeting so i kept it short but if there are any questions i'm happy to go back or answer anything that you guys have well thank you john for coming great presentation um any of the commissioners have questions or comments commissioner meyers well first of all i would like to apologize to all of you i guess i'm in vacation mode we're leaving saturday for alaska and i've been ironing and washing all day and i finally sat down in a chair and that was it so anyway john you and i go way back i'm not sure if you remember absolutely yes and um worked with him many many years and landscape structures just an above average piece of equipment to begin with but look at these designs they're they're so interesting i want to try playing on them so um i'm glad to be working with you again and um thank you for this presentation it was wonderful you're welcome thank you it's great to see you too any other commissioner i just have a quick question um you mentioned the play structure in santa cruz if you wouldn't mind uh sending the address sure thank you absolutely yeah i would love that too i was actually in bend this weekend and oh yeah we climbed on i don't know if the ones in the picture they look real similar yeah though i'm sure it was yeah it was kind of fun funny coincidence um wonderful presentation thank you thanks for coming and um great thanks have a good night so much take care all right thank you um to both of our presenters this evening moving on to the informational reports from commissioners subcommittees liaison and staff um i think we 'll start with staff just aaron presenting yes thank you chair and commission i can uh go first here uh just a handful of updates for me the as usual my big ones always the sand creek sports complex that is moving along so quickly it's it's amazing we've what july 14th or 15th was the ground break and we're just a what a month away from that the project itself is 92 percent complete um so we've made some really good progress it's still staying under budget so things look great in in that regard um if you've driven by lately you'll notice the the maintenance building has been installed adjacent to the trash enclosure feature as of today or yesterday the sales shade sales started going up the picnic area is almost complete and the parking lot is scheduled for around the july 14th uh asphalt so that'll really have it start coming together you'll start seeing the pathway lighting and um i believe they're about finished with that traffic signal so that should be on schedule to be activated when we do open the park up um and what early 27 we're definitely on schedule for starting programming uh january 1st of 2027 so exciting things happening out there at the sand creek sports complex um the oak me adow playground replacement not to still the ad hoc's thunder but i know we're we're looking at a park planet and the ad hoc as well as staff have narrowed it down to the one vendor and are still negotiating um so we should have that come to the full commission in the coming two one or two months away um the walnut park playground replacement those bids from three vendors are due june 29th which is was that monday so um elaine will be contacting that ad hoc to start looking if if she hasn't already the way she works to start looking at at those uh uh bids from the vendors um the couple maintenance items that if you've gone along the mccallamy trail right around fairview to the railroad tracks we've incorporated that's uh that section and this year's citywide pavement management program so when the city starts doing the streets around the city um we piggyback that that with some of our um trails and or parking lots we had anticipated doing sunset parking lot this year uh but just couldn't put it together in time so uh this trail is going to be done this year and staff will continue to work with um the the engineering department on that pavement management program to continue with parking lots and trails for the parks and recreation department um sunset athletic complex the scoreboards had been ordered they arrived this week so you'll see some new scoreboards going out on the pinwheel um hopefully by next week so staff's working on on scheduling and getting those installed as well as the wayfair signage that um has faded so much you might not even know there's wayfair signage out there but staff's working on getting uh the wayfair signage replaced as well as the dedication um signage that 's at the pinwheel at fields one two three and four uh so just some signage upgrade upgrades are going to be taking place soon out at sunset park the city park gazebo staff power washed and painted that i believe this week uh so just really getting ready city wide for the america 250 i won't steal recreation so but regardless we've had some tree pruning and painting and some cleanup going going around city park and downtown as well as that downtown fountain if you saw the work going on at that the one right in front of the brentwood press that one was resurfaced and is backing up and running now um as well as the fountain right out here at city hall that had been vandalized um but it is now officially back up and running um so we're looking good with their fountains and uh lastly the heron park notice of completion went to council tuesday night uh council loved it uh residents loved it got up and spoke and the mayor extended her appreciation for the park and rec commission and the work that the commission did on on that project um and myself i that's a beautiful beautiful beautiful play structure that is constantly packed at nine in the morning until in the evening so um heron park a big success and that's my report for tonight thank you aaron any commissioners have questions comments for you yeah i you might have said and i didn't catch it but when do you anticipate the opening of the sports complex the we have a tentative substantial completion date in november so we would have to start doing some fine-tune you know figure december so we would be looking at and i would just say january 1st 2027 time frame for a a ribbon cut slash opening we're on schedule for that right now okay thank you good evening i get to cover for amanda tonight i'm going to start off with our special events last week we hosted our third third annual juneteenth celebration which had around 3100 people in attendance we had a variety of community booths and partners for profit vendors food trucks live performances and mobile recreation as well as the debut of our quiet zone a special thanks to our sponsors kaiser fremont banks that are health john muir ed ward jones red box and soiree love next week some of you i know are joining us as announcers for our fourth of july um parade we will have our annual parade followed by a special america 250 celebration we will have live performances we are going to do a regular concert like our friday night concerts we're going to have rag dolls here performing we will have community partner booths service booths a car show hosted by the veterans hall and service organizations a petting zoo kids train with ada caboose mobile recreation again our quiet zone face painting and more this event will take place immediately following the parade 11 30 to 3 in city park in downtown next our senior programming our seniors the fourth thursday of each month the senior club hosts its boogie nights and it's here at the community center it's a dance with djs or live bands tonight is a dj and tonight is a senior prom theme staff worked with the club to put that on the regular attendance is usually about 75 to 100 people when these go on um if it goes till nine o'clock tonight so if you want to stop by after um it's it's a lot of fun um the city of brentwood also partners with the contra costa and solano food bank program to bring brown bag to our senior center twice a month the program provides food for qualifying seniors new in july they are going to be moving to a choice style distribution they normally have a drive-through distribution where people stay in their cars and volunteers pass out the bags they're going to do more of a farmers market styles coming up so they'll be coming into um the senior center which a lot of our seniors use the program so they're there anyway so it works out and they're going to be able to pick their own food and the goal is to minimize food waste they're not getting stuff that they don't want and they can pick what they what they want and need um moving on to sports sandlot t-ball started this past week with 100 players this is a great program to have three to five year olds dip their toes into baseball with beginner skills introduced aquatics has been busy summers here at the bruntwood family aquatic facilities the pool is busy with weekday recreation swim starting now through july 4th 24th sorry 2 p.m to 6 p.m monday june 8th also marked the beginning of new sessions for morning and evening swim lessons and a new water aer obic session other programming at the pool includes weekend direct swim lap swim independent water exercise and sensory splash plus more concerts in the park last week we kicked off our first concert in the park with hip service on the 12th we had over 2600 people in attendance this week we'll be hosting our first reggae band sky eyes and lastly arts our public art and arts commission on thursday june 4th the arts commission hosted a ribbon cutting celebrating the completion of the 2026 pata utility box mural project city staff welcomed approximately 25 pata students and their families along with the pata coordinator and instructor to recognize the students artistic contributions to the community which was six utility boxes around liberty high school and our city park and that is it for us thank you thank you okay any questions or comments great um any commissioner um reports subcommittees or anything okay i attended several ad hoc committee meetings one for stone brook which uh we are looking at a play apparatus from john bowden and you're gonna love it and uh it'll be coming to you well no not not quite ready yet but uh the other one was oak meadow i had a couple meetings on oak meadow and uh that one is ready to come to you i believe at the next uh parks committee parks committee parks committee parks committee no my not now that i say that i'm thinking she said september but anyway soon and you're gonna be excited about that one too it's just really good play so that's all i did anyone else go ahead uh just to reiterate with sandy i have been working with her on the oak meadow ad hoc so i've attended a couple of meetings with that and very excited to see what the outcome will be with everyone when they get to see the wonderful play apparatus thank you thank you and i too attended the subcommittee meeting for the stone brook park with commissioner meyers to consent calendar we just have one item tonight f1 we need to approve the minutes the regular meeting on may 28th 2026. if everything looks okay i'll entertain a motion i so move we have a first all second and a second all in favor aye all opposed great consent calendar is approved we have no business items this evening moving on to um request for future agenda items is there anyone that has a request for a future agenda item okay okay so i will entertain a motion to adjourn at 7 52 i so move I second. All in favor? Aye. Thank you everyone for coming tonight. We are adjourned. Thank you.

Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. One of your city Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. 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So, can you, Thank you. Thank you. Thank you. Yeah. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. and schedule of city fees relating to the timing of the consumer price index adjustments and revisions to parks and recreation fees. Currently, on July 1st of every year, most city fees are adjusted by an amount equal to the percentage of the CPI increase or decrease for that year. Because many of our recreation programs and facilities operate seasonally, we recommend staff bring these fee updates separately. So CPI adjustments do not occur in the middle of the season. We recommend those percentage increases instead take effect on November 1st for each year. For this fiscal year, the CPI increase is 1.39%. Facility rental fees also include the third year of a council approved five-year phase-in of deferred COVID-era CPI adjustments for facility rentals. During the pandemic, those facility rental fees did not receive a CPI increase for three years, resulting in a cumulative deferred increase of 11.37%. This would be the third annual catch-up of 2.274% of being applied this year, resulting in a total facility rental increase of 3.664%. Staff recommends maintaining current recreation program fees. Program fees are reviewed throughout the year and adjusted as necessary to meet council-adopted cost recovery policies and remain competitive in the market. Staff also recommends continuing council's existing direction from 2022 for lifeguard certification and recertification courses. Those courses recover only direct certification costs and materials for the class with staffing and facility costs absorbed within our operating budget to support lifeguard recruitment efforts. We also recommend in continuing the council approved subsidy for the oldies but goodies program by maintaining a participant fee of $5. That's a program that provides socialization and arts and crafts opportunities for seniors in the area at a really, really reasonable rate. New for this year, we do have a recommendation of a new daily rental fee for the 2nd Street event lot to support special event uses and help offset operational and administrative costs. Additionally, we did identify that for the Brentwood Family Aquatic Complex, our refundable damage deposit was inadvertently increased by CPI last year. And so that fee should have stayed at $750 as we continue to keep our refundable damage deposits at a fixed rate. So we do recommend reducing that fee from $761 back down to $750. Finally, we recommend continuing to exempt the bingo permit fee from an annual CPI increase as state law prohibits charging over $50 for that particular fee. So our recommendation is to adopt a resolution amending the City of Brentwood 2025-2026 cost allocation plan and schedule of city fees related to the timing of the consumer price index adjustments, revisions to the parks and recreation fees, and finding that the proposed amendments do not constitute a project for the purposes of the California Environmental Quality Act. That concludes my presentation and I'm available for any questions. Thank you, Stacey. Any questions for staff? One question. On the parking lot, and I think there's been some talk about this, when we do the commercial, we're having a lot of people come in and they don't have like a seller's fee, a seller's license or thing like that. Are we checking to make sure that they have a seller's fee? And then do they have to have a Brentwood business license since they're doing business in Brentwood? They do. So we typically, the event organizers are required to provide all of that information. So it's listed in their conditions of approval that they're required to have all of those things. They can apply for an umbrella license. If I think it's under four hours, they don't necessarily are required, you know, to pay as much if the event is longer. But they are required during that rental process and their conditions of approval to provide all of, you know, to ensure that they have all of those sellers' permits and business licenses. How do we manage the sales tax? Do we get any sales tax when they're selling goods? I'm not sure. I feel like that's a Carrie question. I'm able to briefly speak to that because we learned that from Damien when he was here. As to the sales tax, we don't monitor that. Sales tax is monitored by the French tax side, French franchise tax board. However, it's going to be based on what they report in their sales. So we are just operating under a, we hope that businesses actually report adequate sales for, that they receive. And then that gets transformed like any other sales tax that happens. So I guess my understanding is there are ways that we can do it. We just don't do it as a city. This is speaking to Harold. There are ways to do it. So maybe that's something we can start exploring just to ensure we're not losing on those sales tax dollars if it's possible. Absolutely. Right now we don't require any sort of report out for sales for special event permits, but it's definitely something we can look into. Okay. Thank you. Any more questions? I have a couple that are also related to the parking lot. That lot used to be used to expand free parking during events. Has that been considered if it's not being used otherwise? Mayor, currently that, that lot is not being considered for overflow parking or free parking. Okay. Okay. And then just to clarification, if you could explain how the rate for the daily rental was determined. Sure. The base rate for that was the commercial rate, which was mirrored off of the daily rental rate for city park. And then a quarter of the cost of the lease for that lot. So assuming that we have four Saturdays that might be rented out. So it was $675, which would be that commercial rate for city park. And then $750, which is the quarter rate for the, for the lease of the lot. Madam mayor, I do have one question to piggyback onto the question. You just asked who will be enforcing the, the adequate parking for, for that, for that, that lot over there. Will it be our police department? Are we going to go with the independent contractor for the enforcement of the parking in that lot? So if I understand your question, can, I think it'll, at this, at this time, the enforcement of that parking for special events, um, is what you're asking about. Um, so I don't know if I have a immediate answer to that. Um, or if that's been contemplated by the park staff. Um, so we may have to get back to you on that. I don't, I don't want to misspeak and say that our police department will do that or that we have a contractor that's going to be included. So I need to, I need to check on that. I guess my question is how did we handle it? I mean, we've always leased out that lot, subleased it, and we just had it open. There was no one that managed it. It was just an open parking lot that we subleased. And then if we needed it, like we used it for Oktoberfest and I can't, we just shut it down. Right. I think that's what we did. But it's not. Yeah. So, so I think that that is the history and I recognize that. Again, I'm not sure if we've, if we've contemplated specifically around enforcement for that lot. I think, um, we will need to kind of report back on that and, and have some additional conversations, whether or not that will be included in our lease agreements and that they'll be required to provide security services. Who will police a lot? And, and I think that's the thing that we're going to do. And I think that's the thing that we're going to do. And I think that's the thing that we're going to do. And I think that's the thing that we're going to do. And I think that's the thing that we're going to do. And I think that's the thing that we're going to do. And I think that's the thing that we're going to do. And I think that's the thing that we're going to do. And I think that's the thing that we're going to do. And I think that's the thing that we're going to do. And I think that's the thing that we're going to do. And I think that's the thing that we're going to do. And I think that's the thing that we're going to do. And I think that's the thing that we're going to do. And I think that's the thing that we're going to do. And I think that's the thing that we're going to do. Older, if it's more than a certain amount of people, or do we not? Yeah, so depending on the number of people, depending on if they have alcohol, those things are all included in their conditions of approval. So they might require an agreement with private security or with PD or a solid waste agreement. It just depends on the kind of event that they're having. And those are all included in the special event process that goes to the special event review team. This fee here specifically is for the rental of the lot for special events. To try and move those, to try and alleviate the use of city park for those for-profit events. So that means there are certain vendors that would have to actually get a CUP to use that if they have all those different? So if they're renting it through us for that special event, then they'll go through the special event process through our department. And depending on the use, they may be required to have security. They may be required to have a certain amount of trash. It just depends on if they're serving food, if they're serving alcohol. Got it. Thank you. Thank you. There are no other questions for staff. We can open up the public hearing for this item. At this time, the public is permitted to address the City Council on this agenda item. If you're participating via Zoom, please raise your hand. If you're in person, please file a speaker card. Your microphone will be muted if you speak on items that do not pertain to this agenda item or after the timer has expired. I have no requests in the Council Chamber for public comment, and I have no hands raised in Zoom. Thank you, Amanda. I will now take a motion to close the public hearing. So moved. I'll second. Council Member Maloney? Yes. Vice Mayor Pearson? Yes. Council Member Mendoza? Yes. Council Member Orleman? Yes. Mayor Meyer? Yes. Thank you. Any discussion items at this point or a motion? Are you guys, do you want to discuss anything or? I'm ready to move on to a motion. I can make a motion. Okay. She can go ahead. Oh, sorry. It's fine. As detailed in the staff report, I move to adopt a resolution amending the City of Brentwood cost allocation plan and schedule of city fees. And I'll second. Council Member Maloney? Yes. Vice Mayor Pearson? Yes. Council Member Mendoza? Yes. Council Member Orleman? Yes. Mayor Meyer? Yes. Thank you. The item is forward. Moving into business items, Teresa Fairbanks, Human Resources Director, will present the next item regarding the compensation for Terrence Davis during his service as acting City Manager. All right. Thank you. Good evening, Mayor, Vice Mayor, and City Council. The item before you tonight is a resolution establishing temporary compensation for Terrence Davis during his service as acting City Manager and formally documenting the Council's prior appointment of him to this role. This action ensures the City continues to have an active City Manager, recognizes the additional responsibilities Mr. Davis has taken on, and provides clear public documentation of the Council's decision. The salary for the acting City Manager will be discussed and set by the Council as part of this agenda item. Staff is available to answer any questions. Thank you. Thank you, Teresa. Any questions for Teresa? Okay. Moving into public comments, please. At this time, the public is permitted to address the City Council on this agenda item. If you're participating via Zoom, please raise your hand. If you're in person, please file a speaker card. Your microphone will be muted if you speak on items that do not pertain to this agenda item or after the timer has expired. Danny? Let's start with your lawyer, Madam Mayor, because he's playing to an audience of one, and that one being you. And our city is being placed at risk. So this item is on compensation of the acting City Manager, not the City Attorney. Oh, I know. Oh, yeah. No. Please stop my time, because I am very clear about that. Why are we going to pay a man more to do the job he was hired to do? He is the current City Manager, and if I'm not mistaken, one of his responsibilities is to fill in for the City Manager if and when the City Manager is not available. The only exception is the termination of an employee in which the assistant becomes interim. As far as I know, there's no interim pay bump. If that were the case, are you paying our interim police chief additional money to be chief? If anything, our chief is more deserving of a temporary pay raise. He's waiting for you to make a decision on who will be our chief for almost a year. This man is only filling the chair until the actual City Manager returns. Or, if you decide to fire the guy, then he would be interim. What is your lawyer telling you, Madam Mayor? If it were me and I was placed on administrative leave and see what the council's doing, I would be licking my chops. After all, we've had another person sitting in the City Manager's chair who also had a harassment charge levied. This man was allowed to work during his investigation. Out of respect for the victim, I will not disclose the outcome. Madam Mayor, these comments are not about compensation. They go right to the point, Madam Mayor. I'll allow it for a few more seconds. If it does not go to compensation, we'll have to move on. Okay, fair enough. As I said, out of respect for the victim, I will not disclose the outcome. But you know what I'm talking about, and now you know I know. I digress. Help me understand this unprecedented item. You're giving this man more money to do the job he's being paid to do. Here's a hypothetical. What if he turns down the money? What do you do? Anyone? I hope you discuss that. I don't know how your lawyer, Madam Mayor, got you to sign off on this. I really don't. This is, when I say unprecedented, I mean unprecedented. What's the use of having an assistant anybody? If they're going to, and one of their responsibilities is to fill in temporarily. Not get extra money for it. God in heaven, I'd love to have that job because I fill city manager, I mean manager roles. I'm sure the vice mayor would love money acting mayor. I have no additional cards in person. I do have one hand raised in Zoom. Cinziana, go ahead. Good evening again. I know that we're having all these discussions that are on topic, off topic. What it's very clear to me is that we're wasting money and we're wasting time on things that are not relevant and are not serving our community. What we need to do in this city is to keep our community safe and serve our residents. Whomever is in this city manager. Whomever is in what seat, it doesn't really matter. And it doesn't concern any resident. If you ask anybody in downtown, on our streets, who's the city manager today? They won't even know. They won't even know. If you ask anybody in downtown or in the street today the name of our city manager, they won't even be able to tell you. What they know is that our streets are not safe. Our streets have potholes. People are speeding. We don't have the fifth bit. We need economic development. And we need jobs in our city. So let's focus on what's important and not spend city council time on things that don't matter. So let's get back to basics and do what's beneficial for our residents. That's all I'm asking. And Low Knock Road, like I said, it's still in a limbo. So we need answers. I really appreciate your time and attention to what's beneficial for our residents. So for our city and for its residents. Thank you so much. I have no additional hands raised in Zoom. Thank you, Amanda. City Attorney Smith or Interim Director of Human Resources, Teresa Fairbanks. Can either of you offer any clarification for why appointing an acting city manager is important to the running to the operations of the city? Yes. Yes, Mayor. So I'll step in first. Then Teresa can feel free to elaborate under Chapter 2.36, Section 0.60, entitled Temporary Manager. It states that in the case of the absence or disability of the city manager or his or her failure to so appoint a manager pro tempore. The city council will designate any qualified person to perform the duties of the city manager. And so the process is outlined in the municipal code and it is as straightforward as that. Thank you. I don't have anything else to add to that. It is in the muni code. And Ms. Fairbanks, are you now acting or interim? I do get those mixed up. And could you please explain the difference between the two? Correct. So my official right now, I'm the interim and interim typically means when the position is vacant, you have a person acting in that. You have the person provisionally interim in the role. Sometimes those terms tend to get used interchangeably, so it can be confusing. Sometimes the term acting can be used if a position is, let's say, filled. So like in Terrence Davis's case, the position of city manager is technically filled. So then the term acting city manager is used. Thank you. Thank you. If we are now moving into the council discussion, I do have a recommendation. I'm happy to make that now, unless there's other discussion happening. I just have a... Through the mayor, I'm so sorry. Can I ask for a motion to close the... Go moved. I'll make a motion. Oh, sorry. I'll make a motion to close the public hearing. And I'll second that. And I'll second that. This wasn't a public hearing though. You're right. I'm just really trying to butt into the conversation. I appreciate the motion and I withdraw it. Thank you. Thank you, Amanda. It's unnecessary. It's a business item, not a public hearing. Okay. I just want my discussion is Terrence. I want to thank you for stepping up when we need you to. I appreciate you doing that. Thomas, thank you for bringing all of your knowledge and helping us through this situation as well. I appreciate you both very much. Thank you. Other discussion items. Again, I'm going to make a recommendation. Anyone can turn it into a motion if they would like. I would like to mention Terrence hit the ground running. The minute he got here, both feet on the ground. Yes. As the assistant city manager, going to meetings, going up to the John Marsh house, getting both feet in, stepping in on every one of my meetings with Harold when it was okay. I'm trying to learn, trying to get that education. I appreciate you stepping into that role and it makes this decision just that much easier. Thank you. Any other comments or discussion points? I don't know. No. Thank you. And again, a reminder to anyone listening that these approvals do happen through a majority vote. Not one single person can ever make any policy on their own. I would like to recommend that city council approve a temporary 8% increase above Terrence's assistant city manager salary as of June 16th, 2026. When he started taking on these duties, this increase would be. You are mute, Madam Mayor. I mean she's frozen. 3% salary increase effective July 1st, 2026. Madam Mayor, can you repeat that again? Can you start over? You froze for quite a significant amount of time after the 8%. After this, the second, okay. So this proposed 8% increase that part? Yes. Thank you. This proposed 8% increase reflects both the increased responsibilities Terrence has assumed as acting city manager and the fact that if Terrence had remained in his assistant city manager position, he would have been eligible for a 3% salary increase effective July 1, 2026. This recommendation does not include a cost of living adjustment and remains subject to confirmation by human resources and finance regarding payroll, salary schedule, and CalPERS reporting requirements. Madam Mayor. I would also like to add, sorry, I would also like to add my appreciation for Terrence because he has done a very good job at stepping in and making sure that the city operates smoothly and the needs of staff and council and residents are being met. So Terrence, you've done a wonderful job. We do appreciate you. And this could be turned into a motion if that would make it easier for everyone. I'm prepared to make a motion, Madam Mayor. Before I make that motion, may I have permission? I just want to add one little thing that I've already told Terrence, but I'd like to publicly say I thank him for his time and his service to the city of Brentwood. He's been extremely professional. I've had the opportunity to watch him serve in his roles over public works and over the Parks and Rec Department. And I appreciate your service. I appreciate your level of professionalism. And I appreciate you creating a space where all of us council members feel included and part of the process we should. And I'm sure the public will get to know you a lot more. I also want to say that I appreciate our residents who have shown up to talk more about concerns for our finances. I don't want to make you all feel bad about talking about it because I appreciate you talking about your concerns for our finances. It's very typical that when someone steps into an acting or interim role that they do get a percentage of a pay rate because they're moving into a little bit more responsibility. And so on that basis, I'm prepared to make a motion. I move to adopt a resolution approving a temporary compensation for Terrence Davis during his service. Oh, I must say this. Mr. Davis and I have the same last name, but we are not related. So I'm not making money moves for Mr. Davis while I'm up here. All right. I'll rewind back. I move to adopt a resolution approving the temporary compensation for Terrence Davis during his service as acting city manager and memorializing the city council's appointment of an 8% increase above his current pay subject to confirmation by the human resources and finance department. And I'll second that. I'll second that. But does it need to be temporary increase? That's what the staff says, the temporary compensation. Right. I know it's just the motion didn't use the word temporary, so I wasn't sure if it needed to be added. It did. I said temporary compensation. Yeah, I read it. It said temporary compensation. Madam Mayor. Okay. Second part 10. All right. Then I will second that and can we get a roll call vote, please? Council member Maloney. Thank you, Terrence. And yes. Vice Mayor Pearson. Yes. Council member Mendoza. Yes. Council member Orleman. Yes. Mayor Meyer. Yes. Thank you very much, Terrence. And thank you, Teresa, for putting this together. And we are going to take a short break. I will say five minutes. If that is sufficient. Is that sufficient? Council? There was a request for this. They're giving thumbs up. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you.

Thank you. Thank you. Thank you. Thank you. Good evening, everyone, and welcome to the June 16th Special City Council meeting. We have a quorum so we could get a roll call, please. Council Member Maloney? Present. Vice Mayor Pearson? Present. Council Member Mendoza? Here. Council Member Orlemans? Here. Mayor Meyer? Here. Please join me in the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Public comment time for tonight's items will be three minutes each. To ensure that all speakers feel welcome to share their views, members of the audience are kindly requested to refrain from applauding or speaking to the Council from the audience without being called upon first. In addition, in order to maintain decorum and ensure that no one's site is obstructed, public commenters are reminded not to approach the dais. At this time, the public is permitted to address the City Council on items listed on tonight's special meeting agenda. I have one speaker card in person. Danny? Well, actually, ironically, this will go into what it is I 've written. Namely, such a large crowd for only three minutes of speaking. Boy, oh boy. I know it's been a tough nine months for you five. I believe in all my heart that I've supported you, both individually and collectively. The Yolanda tragedy was not your fault. The previous city manager and city attorney did you all dirty. The dragging of the feet of releasing the information was also not your fault. I believe you were just given bad advice. I'm afraid, however, that how the public has come at you has made you all skittish. Case in point, our city manager. It's interesting, and I'm going to paraphrase because I don 't have it in front of me, but if I recall, Madam Mayor, you said that while he's gone, there'll be an executive committee handling those responsibilities. To which I say, well, what about this guy? He is the assistant city manager. Now, unless you fired the city manager, I can understand going through the interim process. And if you fired the manager, well, I certainly hope you'll wait until my FOIA request has been filled because I really don't think that man is going to look into why I asked for that particular FOIA request. That man, it seems like, plays for an audience of one. And you already know how I feel about city attorneys. But at least the last one, I can't even describe. It's two totally different things. But as of right now, I have no faith in that one. And if you want me to go into detail, you know I have rece ipts. Please don't make me pull them out. So, back to our city manager. Yeah. Administrative leave is kind of like being sick. Wherein, if you're sick, then you have the assistant city manager temporarily assume the role. Now, maybe I'm wrong. Maybe I misheard what I misheard about an executive committee to handle the man's job. If that's the case, why do we have an assistant city manager? We might as well just go ahead. Hey, he can either roll the job up into that or eliminate the position altogether. Doesn't matter to me. But I am extremely disappointed in all of you. I have no additional speaker cards or hands raised in Zoom. Thank you, Amanda. Thomas, is there any part of the closed session item that can be clarified? Just, I'm not sure. I don't have the actual full agenda in front of me. But what the purpose of the closed session is? It's appointment of an acting city manager. Thank you. Moving on to consent. I would actually like to pull item F2 for a future date uncertain. Expanding D2. It says F2 on here. Which, yeah. Probably because I quickly tried to correct that. But the agenda is consent is D. So it would be if it's consent calendar, D2 is the settlement authority. Yes. I would like to pull that one and just schedule it for a date uncertain in the future. And Madam Mayor, I would like to pull D1 for a brief discussion, please. Okay. Thank you. Let's move into that discussion. Thank you. Madam Mayor, City Council. So the item before you here is a rescinding of your previous approval on April 28th of the lease for the 2nd Street lot. And it's back before you for a few reasons. And before I go into that, I'll say overall, the terms and conditions of that lease kind of continue and remain intact . So the previous lease, that property is a series of three parcels and multiple addresses. And so as we executed the original lease, we became aware that part of the parking lot is actually, there's another parcel that juts out into the parking lot, which would have significantly, in staff's opinion, made it very difficult to utilize the space in terms of how we want it for special events. So after multiple consultations and trying to figure out the best way to do this, and also talking to the property owners' representatives who were fine with this, we thought the best strategy for a clean lease to go forward was to resend the previous lease, or excuse me, resend the previous resolution, which is inclusive of the budget amendment, and then restate the entire package in its entirety. So the monthly payments, the totals, the term stays the same. What's added is an additional address so that we have access to the full parcel. So in your packet, you'll see there's an exhibit that outlines what the full space that we're leasing would be, which is essentially the entirety of the paved area. So that's the intent of this item. It's a bit of a cleanup, if you will. Thank you, Terrence. Is there any questions for staff? Okay. Any discussion or a motion? Does it open up for public? Oh. For the, just for the motion, since the consent calendar would have been a portion of the public comment period, for the motion, if you could include approving or making your motion for item D1, but as well as including a continuation for D2. I'm sorry. I'm asking, is there, is there the opportunity on D1 for public comment? If there's additional requests for public comment, then absolutely, I would allow that. I'm not asking. But that would be. So I make a motion for us to open up D1 with opening for public comments. We still have someone here who wants to make public comment . Absolutely. His hand raising. Please. It's for this specific item. That's about as official as we need to be for this, right? Okay. It's always interesting when a lease needs to be changed two months after it's been approved. And I would assume signed off on by the appropriate legal parties. What you may or may not be aware of is that, some of that rolling up and cleaning up includes land that requires a great deal of remediation. So if you roll it all up into something and all of a sudden somebody wants to use, say, the parking lot for Christmas or whatever, you know, has it been cleaned up? Did I miss a memo? You know, it's little things like that? Now, I may be wrong. Maybe. It all is cleaned up and I'll sit back and be quiet. But I do question why a change in the lease so quickly. So hopefully you guys will ask those questions. So hopefully you guys will ask those questions. Maybe continue this until you find out exactly how bad bad is. Instead of just rolling it up into a consent calendar. I'm looking over there. I don't know who in general. I'm just looking around. That's the problem with consent calendars. That was the problem I had with one of those other items that you're continuing. Is that this is the quarter million dollar man shenanigans. Slip stuff in. See if you guys paid attention or not. Oh, wait, wait, wait, wait. Don't don't cut me off it. I have a minute. Because I wanted to do this. 59 seconds. Here it is. Okay. Now, I wanted to finish this off. Just so you can hear what I'm hearing right now. Now, I'm still talking about the land and the whole. Is it a hazardous waste site or not? But what you hear is the sound behind Winco. I was there. I'm still talking about these. I just wanted to let you know why this happened. And that's it. I won't talk about it anymore. I will go on and say, please look into the lease. We have no additional speakers. Thank you, Amanda. Was there anything any staff or council wanted to discuss or? I did part of the lease. Just to clarify part six to ask Mr. Davis. Part 16 of the lease. The landlord did warrant that there were no environmental hazards. Correct? That's correct. And so there is some, there has been some remediation that happened behind the building in the dirt parking lot. There's been some active cleanup of that location. And hence, in part, is why we wanted to include a barrier or a barricade installed to make sure that that area was secure. So as we had events or activated that site for, you know, the winter market, Juneteenth, America's 250, etc. And so we wanted to make sure that there would be a barrier . And so we wanted to make sure that there would be a barrier . And so we wanted to make sure that there would be a barrier . And so we wanted to make sure that there would be a barrier . And so we wanted to make sure that there would be a barrier . And so we wanted to make sure that there would be a barrier . And so we wanted to make sure that there would be a barrier . And so we wanted to make sure that there would be a barrier . So I would just like to say part of the reason, and certainly we recognize, you know, bringing back and resc inding this is not ideal. Part of the reason we wanted to try to accomplish this very quickly is because we do have plans to use that lot for Friday's event. And so we really wanted to make sure. I think it's going to be used for public safety staging. But still, we really wanted to make sure that we had kind of executed that agreement in a proper way to be able to activate it for Friday's event. Certainly, we recognize the timing. And this isn't something typically we would try to do at a special meeting. But just because where we are in the planning process and really wanting to make sure that we have something that we can execute with some assurances, we thought it was best to just do this rescinding. Thank you. Thank you. Do we have a motion at this point? I make a motion to adopt consent calendar D1 and move D2 to a later date uncertainty. I second. I second. I second. All in favor? Aye. Consent moves forward to those items specifically noted. Thank you. Do we have a motion to recess to close session? Shall move. Second. Oh, mayor. Yes. I think I know you raised the postpone, but you just need to take a vote on the motion to postpone the second item. The D. Oh, you did it all together. Yeah. Oh, okay. Okay. Thank you. Thank you. And do we have a second on the recess? Thank you. All in favor? Aye. in recess for closed session. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. 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Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. All in favor. Thank you. Thank you. Thank you. recouping about what we feel is going to be $10 million a year on additional revenue, we've actually seen a reduction of over 1,000 hours in rider-driven maintenance, graffiti, things of that sort. That has essentially gone away in some areas because of these fair gates. So we've seen not only an improvement of revenue, but also a decrease in our day-to-day costs. In addition to that, what we're really talking about is also police presence in the system. We changed the way that our officers are deployed, and we've seen a drop of crime over 41% year over year. Folks are recognizing that when they're in the system, feeling safer. And that's really recognized in our customer service results. Almost 9 out of 10 folks that take BART say they recommend it to a family member, or friend, or an out-of-state visitor, because they are seeing positive change within the system. And part of that, too, is enhanced cleaning. We've actually doubled the number of cleaning crews that we have within the system to really focus on the rider experience. Oops. Oh, good. Didn't get up at two-part. Tap and Ride. We were the first agency in the Bay Area to adapt Tap and Ride, which allows you to simply use your debit or ATM card , your mobile device, your watch, to pay for your payment without having to have a clipper card. That actually represents about, in April, it was almost 900 ,000 trips that we actually took using Tap and Ride. In addition to that, we're actually seeing sort of that seamless integration between not just BART, but other agencies like our Tri-Delta Transit. Glowing up our stations. LED lighting. I have two daughters who ride BART, and they ride it solo. I want them to feel safe in the system. I want the system to be well-lit so that anyone who's riding feels welcomed and also feels as though they can be on a platform in the evening and not feel as though they're scared. So really what we're trying to focus on is lighting up our stations to make them more attractive and welcoming for riders in the evenings. And in addition to that, we've been focusing on our escal ator repair and replacements. 23 of our 40 escalators in downtown San Francisco have been replaced. If you've been there recently, you'll notice that many of the escalators now have external enclosures. We've actually added a top-of-the-street-level kind of closure that allows us to actually lock down the escalator at the end of service so individuals aren't housing themselves in the escalator during the evening or overnight hours. So it isn't just about focusing on our regular day-to-day work, but also celebrating BART in the Bay Area. A picture here of us doing a Concord movie night out of the Concord Station. Some of you may have read the news, but over the weekend, I got to take my wife to prom. I was one of 1,200 folks that attended the BART prom at the Rock Ridge Station. Not only are these events an opportunity for us to really celebrate transit in BART in the Bay Area, but it actually is a money-making investment for the district, so we actually generate revenue for these events. And it is something that we like to do really just to celebrate all that BART is in a positive way within the Bay Area. I mentioned earlier about fare gates. And not everyone can afford to ride BART without skipping their fare. So, you know, historically, we've had student discounts, discounts for mobility-challenged riders, seniors that would ride the system. So we worked with MTC and developed Clipper Start, which allows for an income-based reduction on your fare. So it's up to 50% off your fares riding BART. And it's basically someone who has income at 200% of the poverty level or below has the opportunity to apply and actually be a Clipper Start rider. In April, we had almost 200,000 rides using Clipper Start. In addition to Clipper Start, we have Bay Pass. And if you don't know what that is, it's either an employer or an educational institution buys essentially an unlimited pass for folks to be able to ride BART or any other transit in the Bay Area for one monthly cost. So I can take Tri-Delta Transit to BART to County Connect ion, and I'm simply paying one fare for the entire month, no matter how many days I ride, what time of day, what day of the week. UC Berkeley, their student union just joined that. And next year, San Jose State will be back in there as well . So really trying to offer that up to educational institutions and employers like UCSF that have taken advantage of this. And then lastly, one of the things that we focus on as an agency, twice a year we basically look at our data and where our ridership is, and we re-sync our ridership schedules. So we work with the Tri-Delta Transits and the County Connections of the World to make sure that our changes are known to them so that they can adjust schedules accordingly and we can try to synchronize so that their riders, who are ultimately our riders, are able to connect or vice versa. So we also have some cost and revenue challenges, as you probably have heard. The Bay Area still has the highest adoption of remote work in the country. And most folks are only going in the office two or three days a week. And that's really representative of what our ridership looks like. We're at about 50% of our pre-pandemic ridership during the week. And what that has resulted in is about a $300 to $400 million annual operating deficit. Because BART was built on the concept that riders who pay for their fares is what will help pay for the daily operations of the agency. So as you can see, pre-COVID, 71% of our operating budget came directly from the Fairbox. That dropped into the 30% range. So we're starting to look at a world where we are very short in our operating funding. In fact, we're estimating around $370 million starting in FY27. Now, I will say that on Thursday, we're going to hopefully approve a budget that will actually be balanced for FY27. Which means we've been able to sort of sustain our additional revenue that we've gotten from some increased ridership and some money savings moves that we've made to actually push that out to FY28. But that's only part of the solution. We need to get folks back into the system, which is why we 've really focused on trying to welcome riders back. But part of it is looking at the fair model that worked for the first 50 years of BART and really just doesn't work the way that people are going into the office today. So we kind of looked at ourselves first. What are we doing? Well, we are one of the lowest per mile costs of other rail agencies in the United States, if you do a direct comparison. In fact, the challenge we faced during COVID, we reduced service 40% almost overnight. That only resulted in a 12% reduction in the budget. So fixed rail does not easily scale back to just reducing a train. You still need to inspect all of the tracks. You still need to inspect all of the stations. You still need power. So even if you run less trains, you are still having a majority of your costs that are fixed. Part of it was looking at what are we doing in the way of accountability and oversight. So during the last eight years, we actually have brought on board an inspector general, one of the few in the Bay Area, one of the few in the state for a transit agency. And the IG basically looks at fraud, waste, and abuse within the system to see if there's anything that we can do to improve the way we do business. Additionally, we created an audit committee that looks at reports from the inspector general, but also provides feedback to the full board. And then lastly, as part of Senate Bill 63, which as you may know, is the enabling legislation to allow a ballot measure. Part of that was doing a multi-phase, independent third- party audit of the large Bay Area transit agencies' accounting, spending, and revenue. And so they found that BART had saved close to $516 million in operating costs over the last six years. And as of Thursday, we will be adopting a set of specific strategies to help improve our revenue but also control costs. So you've probably heard a bit again about this transit measure. It isn't just BART. Let me say that it's also AC Transit. It's also Muni. It's also Caltrain. But we also included languages to support Tridel to Transit and County Connection. So they're actually specifically called out in the bill to receive funding if this were to pass. As you probably are aware, the Connect Bay Area campaign turned in over 300,000 signatures about a week ago. They only needed 186,000, which is hopefully supportive of how the Bay Area feels about transit and investing in its success. But even if a ballot measure was successful, an additional operating revenue was identified, that's only about $310 million, which still puts us in the $50 to $70 million annual deficit range. But staff has reassured the board that they can do what they think is necessary to close that gap with a number of levers that we can pull. But separate from that, I just want to touch base about the budget state loan that was opened up to transit agencies in the Bay Area. We would not take that loan unless we're able to pay it back. So we're going to accept the terms on Thursday, but we're essentially going to hold that money in escrow. And if there is additional revenue in November, then we'll be able to utilize those funds as a bridge between when a sales tax would take place and the beginning of the calendar year. If there is not additional revenue, we wouldn't be able to pay the loan back, so we couldn't in good conscience accept it. And then, so as part of this budgetary process this year, we asked staff to look at an alternative, a plan B, if you will. What if we don't have revenue in November? What do we do to still provide great service? So we've been focusing on the service I talked about earlier, but what if we don't have additional revenue? What will that look like? So we asked staff to go through and identify ways that we could try to close that $300-plus million gap. And what that looks like for us, as you've probably heard, is a number of cost-saving measures that we're beginning January of 2027. It's about a 70% reduction in services, closing stations at 9 p.m. Instead of the 10-minute headways between trains that we now enjoy on the yellow line, that would go to 30 minutes across the board, we might need to close stations. And just a word about that. When staff initially brought us a list of stations, it was based on ridership. Myself and Director Ren out of Walnut Creek asked that we have that language changed so that the board, as the decision-making body, like yourselves, are the ones that will decide if any stations need to be closed, and if so, which stations those are and why. Because just looking at ridership doesn't necessarily talk about the impact to a community or the impact to, say, Highway 4. And again, just to touch on one other thing, we might have to lay off up to a third of our staff or about 1,200 employees. Pretty significant drop-off. And the challenge with that is when you lay someone off who is certified, you simply just can't bring someone back in when ridership goes up in two or three months. They have to go through recertification and training. So making that decision really pushes out our ability to make additional recovery after, say, ridership is starting to peak back up. And lastly, I will just say the World Cup is starting later this week. I encourage, if you're spending lots of money on a ticket, to spend a lot less money taking BART down to Levi's, you can jump on the yellow line, get off at Milpitas, jump on the DTA light rail, and get right to the stadium. And with that, I am happy to answer any questions that you might have. Thank you, Director Foley. Do we have any questions? Comments? Thank you very much for your report. Thank you. Thank you. Moving into public comments. The public comment time for tonight's items will be three minutes each. To ensure that all speakers feel welcome to share their views, members of the audience are kindly requested to refrain from applauding or speaking to the council from the audience without being called upon first. In addition, in order to maintain decorum and ensure that no one's sight is obstructed, public commenters are reminded to not approach the dais. At this time, the public is permitted to address the city council on items that are not listed on the agenda, items that are listed under informational reports or on the consent calendar or requests for future agenda items, new requests, comments for the meeting's detailed agenda items or business items should be made when those items are called. Please limit your remarks to three minutes. The microphone will be muted when the timer expires. First speaker I have is Sahil. Hello, city council staff and city council members. Thank you for letting us present some brief regards regarding the work of our youth commission. First, hello, everyone. My name is Sahil. I am a commissioner on the Brentwood Youth Commission and now let's delve deeper into what we are doing. As of right now, the youth commission is preparing to transition into a new term and welcome four new youth commissioners who are selected out of a group of 21 applicants to fill term-limited seats on the commission. If confirmed by you, the city council, this coming July, their service to the city of Brentwood will begin, signifying a new era to a commission dedicated to serving our youth. Along with this, our first ever STEM fair occurred exactly one month prior on the 9th of May and was an utter success. We were able, successfully able to engage with the community, raise enough money to sustain our youth scholarships, attract numerous exhibitors across Brentwood and the Tri-Delta area, and have a staggering attendance of almost 200 individuals, unprecedented given the fact that this is the first debut of an event. And now, just quickly before I move on, I'd just like to thank Madam Mayor Meyer for attending the event briefly at the start. Then we also awarded three individuals a total of $2,250, partitioned doing the three in varying amounts, for either winning our signature Youth Commission scholarship or our civic essay competition. The Youth Commission scholarship has been the flagship predominant scholarship that has been a fundamental purpose and a pillar of the Youth Commission ever since we were staffed. established. Or, and the civic essay competition would just introduce this year in this term, and it was, you had to apply by encapsulating, by showing how you civically engaged with Brentwood, which effectively means that everyone who applied and ended up winning made Brentwood a better place in the end. Finally, before I'd like to end, I just want to thank Madam Mayor Meyer and the whole City Council for allowing the Commission to exist and supporting our initiatives all these years. And now, thank you City Council staff and City Council members. I yield the floor. The next speaker I have is Tracy, followed by Pastor Greg. Hello. You all know who I am, and I'm here basically to discuss my, I was going to say discovery request, but my records request, two, three of you, and it was Pearson, Maloney, and Orleman's. I have been asking since April for emails or whatever. It's in my document request, but I was met with that they needed additional time, which is fine. then nothing. Then nothing. So I called, trying to find out what was going on, and, you know, I don't even know how many times, but I have made several attempts. And I was told that Patneisha said there was nothing. I was told that Faye didn't even respond. And Tony, you did provide two screenshots, so I appreciate that because you actually knew what I was looking for. I find it hard to believe that there was meetings referenced on February 10 regarding the community service center. And Patneisha, you said one meeting, and then at some point you said at the first meeting, which implies there was two meetings. So anyway, I was trying to get the information from you guys because I'm interested in that. So then I emailed everybody because I was upset. Nobody was responding. And Ms. McVeigh said that she was going to try to get documents signed where you say there's nothing. Of course, radio silence. So at this point, I was, I'm angry. So I submitted another document request because I find it hard to believe that there's been no meetings, no discussion, nothing, no call logs, there's notes. I can't believe there's nothing in your records regarding the meetings that you've had. And I don't care what you say. I don't believe it. Anyway, so I submit a second request saying I want everything. Then I was met with it's too broad. Well, I have no choice because I have still not gotten a document saying that you've done a diligent search or records or deny my request. I have gotten nothing. And that is not okay. When a citizen asks for a document, you need to do the search and get it to them. Not just radio silence. I have asked and talked on the phone. Nothing's in writing. So I think this is totally inappropriate. And I demand that I've written you an email that tells you what I want and how I expect it to be handled pursuant to the rules. I don't even know if it's the California Public Records or the Brown Act, but there's definitely rules in there that need to be complied with. The next speaker is Pastor Greg followed by Danny. Psychological safety in public spaces is a subjective experience of emotional and physical well-being free from the pressure of survival, needs, and social anxiety. It acts as a safe container or holding environment that allows individuals to regulate unconscious anxieties, lower psychological defenses, and engage with their environment and with others without fear of judgment or rejection. Hey, y'all. I'm Greg. I am a pastor. I am a clinical psychology doctoral student, and I am also getting a doctorate in ministry. I say all that intentionally as a gender-expansive human in this society. because it's important for us to understand that many of us do not already feel safe. I'm also black, if you haven't noticed, and blackness has not always been welcomed here in Brentwood, so much so that when my family, I have five kids, moved into our home, the Trump flag was on the corner, and clearly, we don't feel safe around that. As a gender-expansive human who is experiencing all of the unrest because of what's going on in society, I wanted to come to y'all today, and I was asked to come to y'all today to speak about the Juneteenth celebration that's coming, which I am very, very grateful for that it's even happening here in Brentwood because what an amazing moment in time for that to happen. But also, I think it's really important for us to consider who is on the docket, who is on the ticket, right? Because not everyone on the docket has made queer folk like myself feel comfortable or feel safe to even be in presence anywhere in America, let alone at a celebration that is supposed to be celebrating my blackness. If my queerness cannot be invited to the celebration where my blackness is being celebrated, I don't even know how I can show up. So I want us to consider what it means and what it looks like for us to bring forth individuals who are known for their hatred or their hate speech or their language that has been across pulpits and platforms and microphones that has not made my community feel safe. As a clinician in our community and a pastor in our community, I am constantly helping folks heal through those moments. I think it would be amazing if we think through that in the forefront so safety is already what they have so when they come to my office for any of the reasons, they're in celebration mode and not still living in the fear and unrest of what it meant to show up to another event where other folks were lifted and their blackness and their queerness was demonized and problematic based on who was up there speaking or singing across the platform. So I appreciate your time. Thank you. I honestly, I honestly don't know what to say about your decision. two of you, one's a cop, one's an ex-cop. I am very, very, very certain that there are emails you would love to never see the light of day. And you know this. And yet, Madam Mayor, Councilwoman, my mistake was saying it was about race because when I looked online, that's what it seemed like. Oh yeah, well, you know, he's a black man from Oakland and, and, you know, he probably did all those things he did. But no, when I was here earlier today, which, now that the gentleman's no longer here, I guess, my claims that I brought to the light of day will now not be seen. The word on them streets, so to speak, which actually now, as I was doing, listening, I realized it wasn't about race. it was about a few people who didn't like the change in the culture they were forced to change with. I gave you the information. It's up to you guys to actually follow through and see if what is out there is true. And the only way you can't find it is if you don't look. That is why that man's not here. Not a text, not his color, because he had the audacity to come in here and tell some of these members of staff, and by the way, I know who you are. I know who you are. But it astounds me. I kind of expected two of them, two of you, to vote, but all four of you? No, I just couldn't believe it. I can't believe that you guys bowed down with the oh my God, he's racist. I mean, not racist, he's sexist. Oh my God, my pennies are in a bunch. I'm clutching my pearls. I can't believe you guys fell for that, but you did. If you really want to show through the research I gave. The next speakers are Clay, followed by Paul, followed by Sue, and I'm going to go to the So before I officially start, I want to say and call the previous speakers, because that is the rich tapestry that is Brentwood that I love. Hello, city council, mayor, city staff, members of various committees that we have tonight. I have to read this better. In case you don't know, I'm Clay Hawley, resident, community advocate, pot stirrer, and man of the people. I'm coming to you today as a warning. I have a new thing of brewing, and this is your advance notice that I'm going to be back. Here's what I'll be presenting in the near future. Brentwood, our suburban city, with 60-some-odd thousand residents, our eventual build-out, over 90,000. That's 50% more than where we are at right now. Imagine your family of four, it's now a family of six. Your family of six, now a family of nine. That's a lot of growth. What I've noticed recently, that we, as a community, have been reactionary to much of our growth. Taken by surprise, if you will. The city council gets items to vote on, and the residents are caught off guard, wondering, how did this happen? It goes through planning, goes through the city staff, goes to city council, nobody worries, until the residents find out, then, you know. So, I'm going to be proposing a plan to be proactive in managing our growth. The way the various committees, the way the various committees communicate amongst themselves, and provide that information to the public. the way when it reads the city council, few people are surprised. The subject? The Brentwood Corridor. The last time it was updated was in 2015. Since then, we've grown by 20%. It's coming down the pike soon, or it should be. So far, I've had conversations of two of my favorite elected officials. So, the rest of you, stop ducking my calls. I'm going to be checking in. I want to hear the concerns of you and your constituents so we can come up with a plan to keep things better in Brentwood. Let's together make a plan for the future. And I'd be remiss. I didn't remind. Everybody loves seeing Clay. Some love seeing me when I arrive. The rest when I leave. Thank you. Good evening. As we march towards July 4th, America 250. I hope our city is planning a robust celebration of our country, untainted by leftist rhetoric and backward-looking criticisms. Our country has provided the greatest prosperity and freedom for the greatest number of people of any country in history. Yet we have seen protests in our community to disrupt our government. The council needs to carefully vet organizations prior to issuing demonstration permits so they cannot use us like fodder to their cause. Recent examples. No Kings, a national organization of loose affiliations supported by billions in funding. And AACP tried to destabilize a destabilization campaign in Brentwood using their Mirrors case. Brentwood should never be a platform for these subversive groups. Right now, insane and suicidal sanctuary state Democrat policies mean that criminals elements might be here in Brentwood. Due to our geography, our city is the perfect nesting ground for human trafficking and slavery. December 9, 2025, proclamation against slavery and human trafficking is laudable and a strong first step in fighting back. What action will be taken in Brentwood? Will the council strongly advocate seamless interaction with ICE, DHS, DOJ, FBI, and our police to eliminate these criminals and find those enslaved and trafficked? We need to hear an action plan and see it in action. Please make an announcement. Otherwise, a proclamation is just a piece of paper. When I was going through the public school system, there was something called CARE. The teachers and the students strove to, and leaders strove to create abrasive environments and guide every child to perform their best. Over the years, CARE has been replaced by DEI, which masquerades as something warm and fuzzy. Don't be taken in. DEI is a harsh Marxist orthodoxy based on exploiting race, sex, genderism, division, discrimination, and prejudice. Its political purpose is to destroy exceptionalism, separate people into groups, and establish dominant political control over our lives. We have seen the disastrous effects in higher education, medicine, military, air traffic control, aviation, high-tech, policing, and our political representatives. Qualifications have been loosened in reference to quotas for special class individuals. Today, we routinely leave behind half of our students who cannot meet grade-level reading and math testing. Does the council feel alarmed about this? Could the city staff talk about how Brentwood's DEI program is avoiding this trap? Thank you. Mine will be quicker and easier. I'm here about the fires that happened, fire that was last week in Brentwood. I'm here on behalf of the residents of Shadow Lakes, Brentwood Hills, and surrounding areas to address a persistent public safety hazard at a property believed to be owned by an LLC or an investment group in Southern California. Some residents were evacuated from their homes due to this second fire in the same area. Due to the owner's ongoing failure to maintain vegetation and remove combustible debris, our neighborhood has already suffered two major fires linked to this parcel, one last year and one just recently. Our area has been reclassified into a higher fire risk zone, increasing the burden on emergency services and mitigation budgets. Homeowners are facing steep insurance premium hikes, non-renewals, and some cancellations tied directly to the elevation of wildfire risk in this area. Property values and residents' financial stability could be undermined by a single negligent parcel. We respectfully request that the city direct code enforcement and fire prevention to conduct an immediate inspection under applicable weed abatement and hazardous vegetation ordinances and then any future follow-up fees and actions to bring them into compliance. This is a clear matter of public safety and fiscal responsibility with urgency needed as we are just beginning the fire season. Thank you. The last speaker card I have is Melissa. And if we could, Terrence, if we could have staff follow up with Sue, maybe we can work out some sort of a report in the future for another item. Thank you. Hello. Much happier terms. Gosh, I am so thankful that the First Amendment is still a thing that exists in our country for now anyway. And I just want to stand here and give my thanks to the council who I know worked hard a couple years ago to make this happen and to the city and staff that continue the tradition of flying the pride flag in Brentwood. As a member of the LGBTQ plus community, there are so many of us in East County and it means so much to us to see our city fly the flag that represents us and the hardships that we've faced. So just I want to be on the record for my complete thanks and also bring tidings from the Reconciling Committee at the Brentwood Community United Methodist Church. I'm so glad that Brentwood is willing to step up and represent everybody. Thank you. I have no additional speakers. Thank you, Amanda. We are going to move into the consent calendar and we will present item F2 after the vote. Is anything going to be pulled? Okay, do we have a motion? Make a motion to approve the consent calendar. I second. All in favor? Aye. Aye. Thank you. And if... I apologize for the record. Can I read the ordinance title? Yes, of course. An ordinance of the city council of the city of Brentwood approving a zoning text amendment to the Brentwood Municipal Code RZ26-002 to add chapter 17.695, restaurants with on-premises alcohol sales, establish development standards for restaurants with on-premises alcohol sales, and amend land use classifications for restaurants with or without the sale of alcohol citywide. Thank you. For item F2, we'd like to invite LUHSD board trustee Dr. Tamela Hawley and LUHSD board president Tamara Weber to receive a proclamation for Juneteenth, and I'd like to ask Vice Mayor Patanisha Pearson to present it. Thank you. Thank you. Good afternoon, everyone. Good afternoon, everyone. It is my distinct honor to stand before you all on behalf of the city of Brentwood to present the proclamation in recognition of Juneteenth, and also to do so, and I want to classify that as Juneteenth Day of National Independence. It's also a privilege to do so with two amazing educators who are here today. On June 19, 1865, Union Army Major General Gordon Granger rode into Galveston, Texas, and delivered the news that enslaved people were free more than two years after President Lincoln signed the Emancipation Proclamation. Two years. Let that settle and sit for a moment. Two years of people who had been enslaved still being enslaved when they were indeed free. Freedom had been declared on paper, but it had not yet arrived in practice. Juneteenth is the day freedom finally landed. For generations of Americans, we've kept this alive, not just black Americans, but all Americans, but all Americans, have kept this day alive because it's American history. It's not black history. Passing it down through family generations, community celebrations, and quiet acts of remembrance, even when the broader nation turned a blind eye and looked away. It was on June 17, 2021, the then-seeded President Biden signed the Juneteenth National Independence Day Act, making it a law that was the first federally holiday since MLK Day was established in 1983. But a holiday on a calendar does not complete the work that we still must do. Black Americans continue to face systemic challenges, including persistent wealth gaps, disproportionate incarceration rates, ongoing health disparities. Juneteenth is not a finish line. It is a marker that reminds us how far we have come and a mirror that shows us just how far we still need to go. So that is why the two people today mean so much to me as a parent in the city of Brentwood. Dr. Tamela H. Hawley and Board President Tamara Weber, you serve on the Liberty Union High School District Board at a time when what children learn and what they are permitted to learn is contested on a daily basis. You show up anyway. You advocate for students who need dedicated voices in their corner. Juneteenth teaches us that freedom delayed is still freedom to be fought for. Dr. Hawley and President Weber, your work in public education is the continuation of what that fight truly means to us in Brentwood. Many of the council attended the recent graduations, the African-American baccalaureate, and every student that walks across that stage knows their full history, and hopefully they know their full worth. That's a testament to leaders like you all. So on behalf of our mayor, Susanna Meyer, our city council, and the residents of Brentwood, it is my privilege to present you all with the proclamation for Juneteenth. And so now I'll read the proclamation. Presented to Liberty Union High School District Board Trustee Dr. Tamela H. Hawley and Liberty Union High School District Board President Tamela Weber, whereas Juneteenth observed annually on June 19th commemorates the day in 1865 when news of freedom finally reached enslaved African-Americans in Galveston, Texas, making a pivotal moment in the nation's journey towards liberty and justice, and whereas Juneteenth stands as both a celebration of freedom and a reminder of the ongoing pursuit of equity, opportunity, and dignity for all people, and whereas the city of Brentwood recognizes and honors the enduring contributions, achievements, and leadership of African-American individuals and communities whose efforts have enriched our nation, strengthened our institutions, and shaped our shared future. And whereas Juneteenth provides an opportunity for education, reflection, and community engagement inspiring meaningful conversations about our history and the values that unite us, and whereas the city of Brentwood remains committed to fostering a welcoming, inclusive, and respectful community where diversity is valued and every resident has the opportunity to thrive, now for be it proclaimed that the city of Brentwood does hereby recognize the 19th day of June as Juneteenth. So, would you all like the opportunity to speak? Sure, Dr. Hollis. You want to say something? Dr. Hollis. This is an amazing presentation not only because as Patneisha Pearson mentioned, our school district is non-wavering when it comes to making sure that students do know all of our history, even in the face of resistance from those who are supposed to be regulating us. we still have one of the first black history courses and we will not stop. We will continue to build and include all students. But it's also very personal to me since, as some of you may know, my family is from Texas and we are amongst one of the largest slave-holding families in the nation, the Heath family. and we did not get the word until two years later that we were free. And so this is not just about educating others, it's also about revering and remembering what it is all of us that our personal history tells us and how we look back and reflect on the struggles, challenges, and successes of all of our families. That's just my family but your family too. And celebrate those. So thank you. This is amazing. This is an amazing group of people and we appreciate this very much. We will take it back. Thank you for the recognition and including us in celebrating Brentwood and having us represent. We're so thrilled to be here and we'll take this back and share this with the board. Thank you. Thank you. Thank you. and I'm going to need a motion on F2 please. Did we going to present that? Oh, that's right. We did. Sorry. Okay. Moving into item G1 Miguel Contreras associate planner will present the next item regarding the grove at Brentwood. Thank you, Madam Mayor. Good evening to the City Council. Good evening to members of the public's Miguel, City of Brentwood Planning Division. here to present the grove which is DR25-008 and CUP 25-010. This is a call for review. Call for review. Just a brief history. The PC approved the project back in May 5th of 2026. On May 8th, 2026, Councilmember Mendoza called the project for review. The Councilmember indicated she only wanted to discuss the potential license types to be permitted, specifically the ABC license types and hours of operation for alcohol-related uses. Councilmember Mendoza clarified that she did not want to include the design review as part of her call for review. However, because a call for review requires a de novo hearing, which means a new hearing. The City Council must hear the project in its entirety, including the CUP and design review, and make findings to approve, modify, or deny both DR25-008 and CUP 25-010. Quick location. The project's located on the southeast corner of Oak Street and Walnut Boulevard. It has a general plan designation of downtown specific plan, and it has a downtown specific plan designation of Western Gateway Neighborhood District. The specific requests are a conditional use permit for the alcohol, or for the sales of alcohol for off-site and on-site consumption, and the second request is design review approval for a new 35,690 square foot shell building, a community theater, and associated site improvements. The site would be accessed off of Walnut Boulevard. The parking on-site, there would be 144 parking spaces. There's an ample loading area that would allow four or five loading vehicles. It's highlighted in red on the screen. And the project proposes close to 50,000 square feet of landscaping. Diving into the community theater and usable open space, the community theater would feature lighting and sound amplification. The hours would be limited from 10 a.m. to 10 p.m., and the outdoor area would be 24,000 square feet of usable open space, meaning that folks can go out, have a seat, have a drink, have their children play at the play structure or splash pad. These are the types of amenities that are featured. And the outdoor area would be completely enclosed, as shown by that purple line in the map on the screen. The outdoor area also features restroom facilities that are separate from the main building. The architecture, the building incorporates a 20th century commercial style. It features a flat roof, a parapet above the mechanical equipment, which means you won't be able to see any of the mechanical equipment from any vantage point. It features vertical and horizontal projection and tower elements. So let me speak a little bit on the tower elements. So the downtown specific plan allows for tower elements to go above the maximum height limit for buildings in the zoning district. The zoning district, the height limit is 42 feet and the towers are projected to be 53 feet. The downtown specific plan does not have a height limit for these tower projections, so it's up to the approving body to approve them as part of the design review. We also have an architectural projection on the eastern portion of the building, which the planning commission viewed as a tower element and permitted to go four feet above the maximum building height for the zoning district. The conditional use permit, so the conditional use permit requests sales of alcohol for on-site and off-site consumption. Draft conditions of approval would require adherence to all ABC regulations and recommendations. The project would be limited to ABC license types 20, 21, 41, 42, and 47. All tenants conducting sales of alcohol would be limited to the hours of operation as the grove itself, which is from 6 a.m. to 12 a.m. midnight. Temporary and special events would be subject to issuance of a temporary use permit by the planning division, and no alcohol consumption would be allowed to leave the premise or the parking areas. consistency. So the project would be consistent with city regulations and CEQA requirements. During the actual May 5th planning commission meeting, we did get a lot of significant amount of public comment, both written and in person. The vast majority was in support of the project. The planning commission did discuss concerns regarding noise, parking, and hours of operation. The planning commission determined that the eastern architectural projection that I spoke of earlier would be considered a tower and approved it. And the planning commission unanimously approved the project with the removal of condition of approval number 13 that would have had required the eastern projection to be reduced to the main building's height limit. Recommendation. So staff recommends that the city council adopt a resolution approving design review 25-008 and adopt a resolution approving a conditional use permit 25-010. Both would be subject to findings and conditions by city council. That would conclude staff's presentation. I'm available for any questions. Thank you, Miguel. Any questions? Okay. Excuse me. Moving into the public hearing for this item. At this time, the public is permitted to address the city council on this agenda item. If you're participating via Zoom, please raise your hand. If you're in person, please file a speaker card. Your microphone will be muted. If you speak on items that do not pertain to this agenda item or after the timer has expired. We did receive 35 written public comments in advance of tonight's meeting, which are summarized on the screen. First speaker I have is Denise. Good evening, Madam Mayor and City Council. My name is Denise Cosgrove, and I get to serve this year as president of the Brentwood Chamber of Commerce, and I come here tonight in support of the Grove. On May 5th, the Planning Commission approved this project 5 to 0, unanimously. The commission deliberated thoroughly, including on alcohol hours, and landed on a midnight cutoff. That is a reasonable outcome reached by people who did their job. The community responded with 16 pages of written support. The chamber and the downtown Brentwood coalition both stood behind this project. By every measure, this process worked exactly as it should have. Three days later, it was pooled. Matt Hagar has paid over $52,000 in staff fees to get to this point. This council should also ask tonight whether this call for review will cost him even more, and if so, who bears that burden? The chamber supports projects that bring residents downtown, increase foot traffic for existing businesses, create opportunities for small entrepreneurs, and strengthen Brentwood's economic vitality. The Grove accomplishes every one of those goals. It is a 35,690-square-foot multi-tenant commercial building, a 24,000-square-foot outdoor gathering place, and a community theater on four acres in the heart of downtown Brentwood. It is retail. It is community space. It is economic activity. It is the kind of project that puts Brentwood on the map. I have heard this project referred to as a public market, but it is much more than that. Elevating this project, evaluating this project solely through the lens of one component does not reflect the full value it brings to our city and our existing businesses. The concern raised is alcohol sales and hours of operation. The city's own staff report, which now includes a downtown alcoholic establishment ad, identifies 21 locations in Brentwood already permitted to serve alcohol. The Grove was approved to serve till midnight. At some of these 21 neighboring operations, they can serve until 2 a.m. We simply ask that the Grove be held to the same standard as the businesses already operating in this community. Consistency is not too much to ask. I do want to speak to a broader pattern because the Chamber believes it deserves an honest conversation. Costco was pulled. Costco eventually built, but not without unnecessary delay and cost to a project Brentwood residents wanted, clearly. The downtown fire station rebuild faced last-minute design objections over brick color and window shapes, and that contributed to a $500,000 cost increase to Brentwood taxpayers. Lazy Dog was pulled. Lazy Dog is not coming to... The speaker's timer has expired. The next speaker is Rupi. Good evening, Mayor and members of the City Council. I'm Rupi Dhaliwal. I work in the commercial real estate space, specifically in the veterinary division with mergers and acquisitions. And I approve, would like to see the Grove in full fruition here in Brentwood. I just want to share with you, Brentwood holds a profound place in my heart. The city is where I bought my first home. It's where my son began his life on this planet as a Brentwood resident. And it's where I first stepped into my journey as an entrepreneur. I know firsthand what it means to build a business from the ground up in this community. I experienced the full life cycle of entrepreneurship right here from gestation and inception, working closely with the incredible city staff all the way to successfully selling a thriving veterinary practice. The practice is still running successfully in Brentwood today, actively looking to expand, add more doctors and acquire more land. I know this city's heartbeat because I have lived it. When this phenomenal development project, the Grove, went before the Planning Commission, it was met with a unanimous approval. It is a project designed for the future, growth, and potential of Brentwood. Following the unanimous vote, a second hearing was brought to the table. I know many in the community saw this as a roadblock or a halt to the project, but I don't see it that way at all. I believe that when a council member steps forward to bring a project back for review, it isn't to stop progress. It is out of a deeply vested interest in the people of Brentwood. It was an opportunity to cross the T's, dot the I's, and ensure every single question was thoroughly answered. Today, those questions have been answered. The due diligence has been done. We now stand on the precipice of moving an incredible project forward. Great developments require a collaboration collective effort, and this process has shown the strength of ours. I see only great things ahead for this site and our city, and I strongly urge the council to approve this project tonight. Thank you for your time and your continued service to Brentwood. The next speakers are Carol, followed by Alexa, followed by Siru. Good evening. I have a different look because I represent the Guerin family. They are the family that owns that acreage on Walnut Boulevard. I've been working with them for a little more than five years. We went through several offers on the property, but the offers all came in wanting to put housing there, which is next to a railroad track, even though it's not used much, if at all, but also some gas lines that run through the property. So housing was absolutely not the appropriate use. When this project got presented or when Matt came by and said, this is the perfect spot for a dream I have, I have been so impressed at the work, the diligence, the attention to detail, and the attention to the community. This isn't somebody from outside our community. This is a broker that lives here, that has family here. So this is somebody that cares about Brentwood as much as the rest of us. I remember this plot of land back when, well, there was a train station on the city-owned parcel, and then there was a building to get in the walnuts. You know, we still have a black walnut there, although it's on its last legs, but to get in the walnuts and then to pack them, a packing delivery to all of Contra Costa County and sometimes around the world. I represent the Garrens. The Garrens are 100% behind this project. This represents them and the heritage that is Brentwood. I completely, completely agree with them. This is an amazing thing, all the I's have been dotted, all the T's have been crossed. Consider accepting this project and letting it come to fruition. Thank you so much. Alexa? Sorry, you need my glasses. My name is Alexa Padilla. I'm a Brentwood-Inyok resident and I was a Brentwood resident for over 20 years. I'm a mom, a stepmom, and a local business owner. I manage a catering business, a food truck, and a restaurant operation. Most of all, I'm a Mexican-American woman, born in Mexico and raised in the United States since 2002. As a mom, a place like the Grove is exactly what many of us travel to Napa, Walnut Creek, and Livermore for. We want a place where we can meet other moms, enjoy a glass of wine, watch our kids play, and enjoy food from a variety of options. We want somewhere our kids can play, something they can enjoy, and even end up ordering their own things or leaving us with sandwiches that they don't like because suddenly they do not like it because it has fancy cheese on it. It is a place where we can bring our husbands for date night and can count on a safe drive home. It is a place where we can take a break on a Saturday morning from our husbands. It is a place that can offer dining, entertainment, children's attractions, safety, and shopping. As a business owner, I see the Grove as opportunity. It is an opportunity for local businesses to expand. It is an opportunity to market and support businesses already rooted in this community. It is also an opportunity to bring in new concepts from surrounding areas and create a more diverse business environment. being in the food and beverage industry for over 10 years, I know that communities and businesses thrive when there is variety, culture, and opportunity. The Grove has the potential to create all of that in one place. As a Mexican-American, the Grove represents something even deeper to me. It represents motivation. It represents a dream. It represents work and opportunity. Many immigrant Hispanics and even American-born Hispanics struggle every day to find stable work. I live a block away from the Lone Tree Shopping Center and I see this regularly. There is a man who plays music with his son to make a few dollars. At the Raley Shopping Center, I see two Hispanic women sitting in front of TJ Maxx with babies in strollers beside them selling strawberries. What the majority of these people have in common is that they are immigrants. They are hardworking people to provide for their families, but they continue to face barriers, especially when they do not speak the English language. In the food industry, I have come across hundreds of hardworking men and women, many of them Hispanic, who are willing to clean, cook, landscape, maintain a restaurant, wash dishes, mop floors, and do the work that keeps businesses running. These jobs may not require perfect English, but they do require hard work and commitment. Now put that into perspective. With 25 different tenants at the Grove, I'm not saying that every person selling or performing on the street will suddenly have a job there, but the Grove will send a clear message that there is opportunity in Brentwood. That is why I support the Grove. Thank you. The next speaker is Siru, followed by Stephen, followed by Adam. First name I have spelled S-E-A-R-U. I apologize. That would be a shock. Good evening, Mayor Meyer and council members and staff. My name is Shawna Phippen. First of all, a debt of gratitude to each of you for your service to our community. I don't say that lightly as I know firsthand how much work goes into what you do and it is very much appreciated. As a former planning commissioner, I am in full support of this project. The review of this project has brought about a broader concern about the direction the city is headed when it comes to economic development and lack of support for our local businesses. Small, medium-sized businesses and projects like this one are the backbone of our economy. This project has reminded my family of repeated waste of resources when it comes to viable and well-planned projects that are already in full alignment with our master plan. Our community needs healthy economic development and jobs to balance out the growth and provide an ever-increasing quality of life for our residents. I stand before you this evening encouraging you to support our local businesses and projects, small, medium, and large, efficiently. I stand here to share that sizable investors and venture capitalists and future builders are watching the decisions that our city is making and how our community currently supports enterprise to determine if they will bring high-quality jobs to our city, specifically our innovation center at Planning Area 1. If our city is not business-friendly, they will not take their prospective projects, opportunities, and jobs elsewhere. I want this to be an opportunity for healthy discussion, collaboration, and change, an opportunity to set a new standard of leadership and economic development in our region. Our city has been well-planned and managed for many years, and we have a bright future if we embrace our roots while embracing innovation, change, and inevitable growth. The city of Brentwood is a gem of resources and people. This gem for future investors includes our infrastructure, bandwidth, logistics, regional positioning, incredibly talented people, and above all, our values. Let's review our city's values for a moment. We see them in every city logo. Heritage, vision, and opportunity. It's important that we honor these values. Heritage, being mindful of our culture, agriculture, history, and roots. Vision, that we continue to be forward-thinking and progressive and stay ahead of the masses. An opportunity that we create through economic development now for our future generations. Balancing these values is important to maintaining the quality of life for families, young adults, and children so that they can one day work, serve, and play here as well. Let's remember that these decisions we make today will affect us all for years and decades to come. We owe it to our community to demonstrate high-quality leadership, communicating thoughtfully and respectfully. And coming... The next speakers I have are Stephen, followed by Adam, followed by Dirk. I'm pretty sure I'm pronouncing this one right. Stephen, the last name is Castile. All right, I'll move on to Adam. Good evening. Good evening, Mayor, City Council, and staff. I didn't prepare anything today. I really wasn't going to speak, but I felt I would have left regretting not speaking on this matter. It's obvious from planning commission to the people that are here, this is a great project. I don't think anybody can really deny that. I don't think anybody does deny that. It's more about, from what I understand, the alcohol and going to the late nights. As a resident, a business owner, a busy guy, when I have a moment to go out and past eight o'clock and there's nothing opened besides a couple bars where there's kids there, starting trouble. I don't feel safe going out to an establishment like that that is catered more towards the younger crowd. We need somewhere here in Brentwood. There's a lot of working professionals here in Brentwood. We need a place where we can meet up, that we can hang out with the little ones or our significant other and have a drink, have a cocktail without having to worry about some college kids starting to fight. That's what it's all about for me. I think this is a great, great design from somebody who's obviously here rooted in Brentwood who's looking out for the community, who wants to bring jobs. Not only that, but also the opportunity for business owners, the next generation of business owners who might not be able to afford a large brick and mortar, but can't afford a little space in the grove that can maybe be their stepping stone to something bigger and something larger. It's an amazing opportunity. So I'm all for the support of the grove and hopefully you guys feel the same and really, really consider keeping the alcohol sales till midnight just so we have, us grown people have a place to go and hang out. Thank you. Next speaker is Dirk. Good evening, Mayor and members of the city council. My name is Dirk Ziegler and I'm here tonight to express my full support for this project. As a Brentwood resident for over 25 years, a local business owner and one who served on the Brentwood Planning Commission for eight years, I've had the opportunity to review many development proposals and firsthand the amount of work that goes into bringing a project through the planning process. This project has undergone extensive review by city staff, the applicant, the Planning Commission. Concerns have been identified, discussed, addressed throughout that entire process, but for careful consideration of the facts, testimony, and applicable standards, the Planning Commission voted unanimously 5-0 to recommend approval. While not everyone may agree with every aspect of the project, I believe it's important to recognize that when an applicant has worked in good faith throughout the city's review process, responded back to feedback, and made the necessary adjustments to the city's goals, policies, and standards. And when that occurs, I believe the project deserves fair consideration based on its merits and extensive work that's gone into bringing it before you tonight. From my perspective, the project represents a thoughtful planning and responsible investment into our community. It has been vetted through the appropriate channels and has earned the support of the Planning Commission based on its merits. I respectfully ask the council to give way to the extensive review that has already taken in place and approve this project so it can move forward. Thank you. Stephen did come back in. Stephen. Hello. My name is Stephen Castillo. I'm a father in Brentwood. I bought a house here a few years ago on 520 Heather Place. My backyard backs up to McLaren Road. So I'm in big favor of the Grove project. But as a father that walks my children up and down Grove to downtown, Brentwood and stuff, I'm a little concerned about the alcohol consumption. And, you know, I'm probably the only person that is concerned about that because my backyard backs up to McLaren. So I have personal life experience with hearing the cars race up McLaren coming from downtown Brentwood. And, like, I appreciate that you guys have reduced the time to 12 a.m., I guess. So that helps out a lot. But I would like to just voice my concern about what this could potentially bring to that residential neighborhood. So I would like to just voice my concern. I'm all for it. I think it's going to bring great property value and it's going to be a great place to hang out with me and my family. But where there's alcohol, there's bad influence, and there's other things that come along with that. And it's been framed as, oh, it's going to be a great family environment. But, you know, the reality is that it turns into something else where there's that type of influence, but there's a lot of alcohol drinking and stuff. So I just wanted to voice my concern on that and make sure that there's going to be proper safety for the residents that live right there and that are walking their kids over there. So. I have three hands raised in Zoom while we have the last speaker card in the back. Monica, go ahead. All right. Can you hear me okay? Yes, we can. Go ahead. Okay. Good evening, Mayor and City Council members. My name is Monica, and I own a small pop-up business. And I actually grew up here in Brentwood. Currently, I'm a Brentwood Oakley resident, but I grew up, went to middle school and high school here in Brentwood. And so tonight, I just wanted to kind of discuss what my business is about and how the Grove, I'm in full support of the Grove. So I watched this city go from, you know, quiet farmland where people and friends would come out cherry-picking to one of the fastest-growing communities in the Bay Area. I watched neighborhoods go up and new families move in, and I felt so proud of that growth. And it was almost in a way like the city of Brentwood was growing with me. And as I grew up, I always felt proud. But I also watched us keep driving out of Brentwood to find the kind of experiences we deserved here at home. So I remember driving out to different cities to kind of experience things that I couldn't hear in Brentwood in my own city. So I am a small business owner, and I realized that I am still doing that. I run a specialty espresso and matcha bar, and right now to serve customers, I pack up pretty much a small coffee shop into a van and drive it to places like the Alamo Farmer's Market. See, I love those communities, and I love the farmer's markets, and I love Brentwood Farmer's Market. But, see, my community is here, and unfortunately feels like there isn't enough space for me here, and my roots are here. So Brentwood has been, you know, I think at Brentwood, it's best for us to have the Grove, not just another fast food corridor, not another strip mall, just a real destination where families can come on a Saturday morning or evening just because it feels good to be here. Somewhere a little Afghan-American girl growing up in Brentwood can watch a local business owner and someone that looks exactly like her grow up on the same streets actually thrive in her own community. That little girl was me. And I have been able to develop little pockets within my bigger Brentwood community. But I feel like I've been fighting to serve our community more, and that's why, to me, the Grove represents that fight and being able to grow and reach out to more people as opposed to having to pack up and move around to different cities around us. So for me, the Grove isn't just retail. It would be an infrastructure for our community, for diversity, and for growth. It's the kind of place that would give small, diverse, locally-owned businesses a real shot, not just national chains that can afford to be anywhere. It would help a small girl with big dreams here in Brentwood that grew up in Brentwood be able to be proud of what she's built. So when the Grove is built, you're telling Brentwood entrepreneurs entrepreneurs that you belong here to within your own communities. I want to serve matcha lattes and rose cardamom espressos to my neighbors, and I want to be able to help my neighbors in more ways. Even the hours of the Grove would allow me to serve the community. The speaker's timer has expired. The next speaker I have is Lynn. Lynn, go ahead. Lynn, go ahead. Okay, sorry. Can you hear me now? Yes, we can. Okay, sorry about that. Good evening, Mayor Meyer, Vice Mayor Pearson, Councilmembers Mendoza, Maloney, and Orlemans. My name is Lynn Tay, and I am the president of the Downtown Brentwood Coalition and also the owner of Zephyr Grill and Bar. I am here tonight to express my strong support for the Grove at Brentwood project as approved by the Planning Commission. As a longstanding business in our downtown, I have seen firsthand both the strengths and limitations of our current footprint. While Brentwood's downtown has a unique charm and a loyal customer base, its physical size inherently limits opportunities for new businesses to establish themselves and to contribute to the area's vitality. Projects like the Grove represent a rare and valuable opportunity to thoughtfully expand what downtown can offer without compromising its character. The Grove has the potential to become a meaningful asset to our community. Developments like this create a destination environment, one that encourages foot traffic, supports local entrepreneurs, and enhances the overall economic ecosystem. By bringing together a variety of food, beverage, and specialty vendors in a shared space, the Grove at Brentwood can complement existing businesses rather than compete with them. From my perspective as a restaurateur, increased visitation to downtown benefits us all. When people have more reasons to come downtown and stay longer, it strengthens every business in the area. The Grove would help activate our downtown in ways that aligns with Brentwood's growth while maintaining a sense of community in place. I respectively encourage the council to approve this project as is, not only as a single development, but an investment in the long-term vibrancy and sustainability of downtown Brentwood. Thank you so much for your time and consideration. The next speaker I have is Nina. Nina, go ahead. Yes, are you all able to hear me? Yes, we are. Yes, we are. Awesome. Okay. Good evening, Mayor, Vice Mayor, Council members, and City. I just wanted to chime in and give my support. A lot of residents and business owners there know me as Kirsten or Nina. I operate a mobile oyster bar, Oysters Oh La La, and I just think that the idea of the Grove is phenomenal. Matt is a visionary like me, and when I learned about this a year ago, I was just elated to know that somebody was bringing something so innovative to our city. I think that we deserve it. I know that we already have a strong exposure downtown, and we have a lot of great things that downtown Brentwood coalition and the city does to draw traffic, but I think this is a very elevated and future way to continue to know that we can assure that Brentwood will grow in a very positive way. I love everything about the vision. gives a small business owner like me an opportunity to possibly have a place, a home base in downtown Brentwood. I've been a pop-up mobile oyster bar for the past six years, serving the wineries and farms there in Brentwood, but to know that this could even be something feasible for me to have a small home base there, it's just so exciting, and I think a lot of the business owners feel the same way, and so I just echo everything that the other supporters have shared, and I just wanted to make sure that I joined in the meeting to express my support for this project. Thank you all. The next speaker I have is Lynn. Lynn, go ahead. I think maybe that's me again, and I already spoke. Thank you. The next speaker I have is Cinziana. Cinziana, go ahead. Good evening. Thank you for the opportunity to speak, especially on this project. It's a great project, as I already mentioned during the planning commission discussion. I am a proponent of dialogue, and especially knowing the two people who are on the side of this dialogue, they're both near and dear to me, and I know that dialogue is a very healthy thing to have, and I know the results will be great. So, I encourage you to discuss it. The project is great, and I'm very, very positive the results are going to be very satisfactory on both sides. What I want to mention, and I agree with everything that's been said tonight, but the proposed project, we all heard that received strong endorsement from the planning commission, and earned unanimous approval. Commissioners recognized the project as being a very exciting investment in Brentwood's future, and it will be a destination that brings energy, jobs, dining, and economic activity to the city. However, there are still concerns about noise, crowds, late-night activity, and ultimately concerns about enforcement and public safety. Three of the current council members campaign heavily on promises of public safety and stronger neighborhood protection. Yet, Brentwood continues to struggle with police staffing shortages, including the failure to fully hire for the fifth beat. As the city grows, enforcement resources have not kept pace. The planning commission did its job by evaluating the project on its merits. Now, responsibility shifts to you, to our city leadership. If Brentwood wants economic development, vibrant gathering spaces, and new investment, then the city must also commit to the staffing, enforcement, and public safety measures that make those projects sustainable. Residents should not be forced to choose between economic vitality and public safety. Brentwood deserves both. And I hope that stays with you, our leaders, and we keep that in mind, not only for tonight, but for the future, because a safe city, it's a vibrant city, and a city that encourages economic development for the future. Thank you so much. The next speaker I have is Medisol. Go ahead. Thank you. I guess I'm also Mexican American and live in Brentwood, not Antioch, not Oakley, and what I see is that as a Mexican American, I was listened to about my concerns in Deer Ridge with eight acres, but what about the Mexican Americans and those that live across by the Grove? What about the farm workers that live on that side of town by the Grove that wake up early to work our fields? What about the Mexican Americans who live by the Grove who are essential workers? I think this is a great project. With its greatness, you can still say yes, but how about we think about the downtown-specific plant, the residents that live there? Say yes to the Grove, except to the 21 and over liquor license, and staying open until 12 a.m. How about you close at 10 p.m.? Those two things. It's that simple to help our town and the residents in that area and stick to the hard work folks have put into the specific downtown plan. If you say yes, as stated, how can it be kin-friendly and take care of residents? Do what you did with Deer Ridge to the east part of town. In Deer Ridge, you said yes, but set the time at 10 p.m. closing. If you don't think kids will be at the Grove, you are sorely mistaken. Which of you have a 22-year-old son or daughter? Guess what? I do. They'll be there. It's not going to be just older folks who want to whine and dine. You will get those young kids going if it's 21 and over. Funny that now we care about the planning commission votes. They voted to deny bridal gate, the fire station, but yet this council went through and approved both those items anyways. Please spare me. Don't be a hypocrite. somehow now you're about the planning commission votes and I'm saying this about the people who are speaking in public comment. Also, the chamber of commerce needs to investigate some of the facts. Costco was appealed by the building, not council. Lazy Dog was appealed by council only because Lazy Dog was going to walk after the planning commission's ruling. It was pulled so they could fix it and keep it. For chamber not to know that, they aren't coming back because the hotel isn't there. They need to get some facts straight. Oh, and Ziegler, didn't you approve the CUP for 3-11? You actually seconded that motion to give 3-11 their CUP. I'm not sure, but doesn't the downtown have the most police calls? Can we find out about the police calls for the downtown area after 9 p.m.? No 5th beat, but you want another 21 and older place to stay open until midnight? Listen to the resident who spoke up, not the businesses. Stick to the downtown specific plant. It's really that simple. Say yes to the Grove, but take away the 21 and older and no to 12 a.m. closing, please. I'll come back to Tony in the chamber. So before I start, I'm also Mexican Salvadorian. I live in Brentwood. I got a business. I'm involved. It's past 9 o'clock at night, and I'm here in person. I'm not just going to call people by their name, but good evening, mayor, vice mayor, and members of city council. My name is Tony Aguilar. I am a Brentwood resident, local business owner, and someone who is deeply involved in our community through local organizations, events, and volunteer efforts. I'm here tonight to voice my support for the Grove project and the approval of alcohol sales through midnight. As I mentioned, I also live in downtown Brentwood, and one of the things I enjoy most is seeing our community come together, whether it's at the community events, local restaurants, the farmer's market, or simply gathering with friends and family. Those connections are what makes Brentwood special. The Grove would create another place where residents can connect, build relationships, and enjoy everything our city has to offer. I don't know, I feel prideful in the perspective that everybody always has something to say, but we come here in person and we all should be heard. We should all have a dialogue. We should all be able to have this conversation and not be calling people that are in the audience from somebody sitting in their sofa. Brentwood has experienced tremendous growth over the past several years. While we have added homes and residents, many of our residents still leave Brentwood to enjoy dining, entertainment, social experiences in neighboring communities. The Grove presents an opportunity to create a destination that keeps people here in Brentwood while also attracting visitors who will support our local economy. What excites me most about this project is that it creates opportunities for small businesses, entrepreneurs, local artisans, restaurants, and community events. It's not just another commercial development. It's a gathering place where families, friends, neighbors, and visitors can come together in a welcoming environment. Reasonable adults should have the opportunity to enjoy an evening out without having to leave Brentwood for neighboring cities. The proposed operating hours help create a vibrant atmosphere while still ending at a reasonable time. With proper management and oversight, I believe the project can contribute to a safe and positive addition to our downtown. And just recognition to the person bringing this to the city, born here, graduated here, and he's putting it on for us. So I appreciate everything you have done so far. At this time, we'll invite the applicant and Lance for their portion of the public comment. The applicant is given 10 minutes to speak. Good evening, Madam Mayor, members of the city council. My name is Lance Cronell, principal architect of SDG Architects. We're a local firm. We're about three-quarters of a mile down the street where my office is. And I like to talk about the least controversial thing about it. It's the architecture. I know there's a few people in the crowd that had some comments about it, so I just wanted to address a few things. I do want to give thanks to Miguel and the planning staff for doing some great work in getting us to this point and to provide us guidance through the process. Eric Noltenius as well, who's not here tonight, but I want to mention his name. He's been a steward of this project and helping Miguel and ourself and Matt steer this process. When Matt first came to us to talk about this project, it was a lot of things to stuff in a sack. There's a lot of things on this project. There's not only a 35,000 square foot two-story multi-tenant commercial space, but there's also outdoor recreation activities, an amphitheater, public space. It was a lot to pack in and I credit Matt with his ambition to force me and him to sit in the room for hours on end to go through the design process and to find a solution to meet the city requirements, the regulations, the design guidelines. Things like gravity and cost all came into play. I do want to make one mention regarding the East Tower there. I mentioned this in the Planning Commission, but if you hadn't seen that video, it's there as a memorial to the old train station that was there that has been torn down years ago. That was an homage to that establishment. That's why it is where it is and the height it is. I respectfully request that you keep that particular tower there on the East Elevation. from an architectural perspective. And I do want to thank people from the public who were able to speak tonight, both for and against the project. We love the dialogue. We love the input. I raised my two girls here. I'm Brentwood through and through and I sat on the Planning Commission for many years and sat there and worked with many people from staff throughout the process. I'm just very proud to be able to contribute what I can to the city and to do what I can to make this project what it should be. So with that, I'm just going to introduce my client, Matt Hager. All right. Good evening, Mayor, Vice Mayor, Council Members, and City Staff. And thank you for taking the time this evening to discuss the Grove at Brentwood. Over three years ago, I set out to build something that Brentwood has never seen before. Not because it's my job or what I do for a living, not because someone told me to, but because this is my hometown. I was born and raised here, fourth generation, graduate of Liberty High School, along with my parents and grandparents who are still here and in the room with us this evening. I've spent my entire life watching Brentwood grow and wanted to create something to add to its legacy and enhance its future. Those who know me well would most likely describe me as pretty persistent and a little bit stubborn. But the reality is, if it wasn't for these traits and my deep ties to this community, this project would have been abandoned a long time ago. It began as an idea in January of 2023. After some initial due diligence, I wrote the city and offer to purchase their land in June of 23, nearly three years to the day. Since then, we've navigated every step required of this process, from the Surplus Land Act, Environmental Review, and Traffic Analysis, Pedestrian Analysis, Soil Testing, Tree Studies, Fire Review, Railroad Coordination, Utility Coordination, Countless Meetings, Revisions, Reports, Approvals, and more. Recently, someone asked me how much time has gone into this project. The honest answer is it's difficult to quantify. Over the last three years, there have been countless hours spent on research, design, financial analysis, tenant outreach, community engagement, and navigating the entitlement process. Thousands of hours have been invested, not only by myself, but by architects, engineers, consultants, attorneys, city staff, and many others. Projects like this don't simply appear. They are the result of years of effort, collaboration, and commitment from a large number of people working toward a shared vision. The city staff report noted that more than $52,000 has already been spent on entitlement processing, hearings, and staff review. In reality, when architects, engineers, consultants, studies, legal review, design revisions, and carrying costs are included, the true investment just to reach this evening approaches the cost of purchasing a home in this city. And that's all before a single shovel has ever been put in the ground. At this point, we should be talking about grand openings. At this point, we should be talking about which new restaurants are coming to town. At this point, we should be talking about community events, family gatherings, and new jobs created. Frankly, we should all be up the street enjoying our beautiful weather over great food and amazing drinks. But instead, we're still in these chambers discussing the project's future. Tonight's hearing has already added more than a month to the process, and it still is just one step in the journey. Even if approved this evening, months of permitting remain before construction can begin. Following the planning commission's approval, we were targeting a construction start before winter. That timeline was already tight, and this delay now threatens to push our construction start into next year due to the rainy season potentially costing us an entire building season. Delay is not a neutral act. It increases costs, it increases risk, and it makes the ultimate goal of delivering this project to the community more uncertain. As I understand it, the primary reason for tonight's discussion is additional review of the conditional use permit related to alcohol service and operating hours. This topic was discussed at length by planning commission. During that discourse, Commissioner Johnson stated to let the free markets decide, and I strongly agree with his position. There are already multiple businesses in the area that are open until midnight or later. We could have pushed this item even further and requested 1 a.m. or 2 a.m. like others that are already operating to that time, but we didn't. We also could have gone farther and requested a type 48 license, which is a traditional full bar with no food and is the most frowned upon by the city, but we didn't. The application before you reflects what we believe is a reasonable and responsible balance for this project and for this community. What I feel sometimes gets lost in the discussion is that this project is far more complex than simply just a public market. The public market is certainly a focal point, which I understand, but this project also includes a second story with additional commercial uses and tenants that must be able to compete and succeed in today's business environment. Flexibility isn't a luxury for this project. It's a necessity. A project like this has never been completed in the city of Brentwood. In order to bring a project of this scale and complexity to life, we need every reasonable tool available to us. Additional restrictions do not simply create inconvenience. They increase uncertainty and make the project more difficult to finance, build, lease, and operate successfully. For that reason, we respectfully request approval exactly as presented with no changes. I would imagine at this point it should be pretty evident that the support for this project extends far beyond myself. You have received over 100 emails of support, nearly two dozen live speakers on May 5th, and many more this evening. The Planning Commission's discussion was thoughtful, intelligent, and thorough. Difficult questions were asked. Legitimate concerns were raised. These concerns were debated and addressed. The process worked exactly as it is designed to work. They concluded their discussion by voting unanimously 5-0 to approve the project with no changes, and I believe they got it right. You see, this project is more than just another building. It's a place where families will gather, local entrepreneurs will launch businesses, and a draw for visitors and residents to spend money in this community opposed to others. It is a place where memories will be made for decades to come. Long after all of us have left public office or private business, this project can remain a meaningful part of Brentwood's identity and future. Three years ago, we began this journey with a simple idea to create something special for Brentwood. Today, after thousands of hours of work, substantial investment, extensive public outreach, unanimous planning commission approval, and overwhelming community support, we stand before you asking for one thing. Let us build it. Let us take this vacant piece of land that has been underutilized for decades and transform it into something our community can be proud of for generations. I respectfully ask that you uphold the planning commission's unanimous 5-0 approval and approve the grove at Brentwood exactly as presented. And as always, my design team and I are available to answer any questions and concerns you may have about the project. Thank you. If there are no other speakers, I will now take a motion to close the public hearing. So moved. All second. All in favor? Aye. Moving into council discussion, I'm guessing you want to be the one to start because of the... Yeah, I can go first. First of all, I thought it was interesting that the chamber continually comes up and vilifies me. Costco was not pulled by council. I mean, Costco was not pulled by council. It was pulled by the developer. I did not pull the fire station. That was Tony. We pulled Popeye's because the residents didn't want it and residents come first. We pulled Lazy Dog because they were upset with what Ziegler did on their design and Darren called me from these chambers to tell me they were going to pull the project when they talked to him outside. So I saved that project until they decided to move from California. So before you speak ill of people, you should probably look up the details. Number one. Number two, Matt and I met and Matt agreed that he would pull the adult-only license. So I'm not sure what changed between then and now, but he understood that he was claiming this was a family-friendly place. So I'm not sure what happened, but I do want to share my screen and go over some things. The first one is coming up. The downtown-specific plan. So this project is in the orange section in the bottom. And this is what we consider the Western Gateway. If you look at the Western Gateway, there is things that are allowed by CUP, there's things that are just allowed by Wright. One of the things that is prohibited, we cannot approve, is that adult-only license. It is prohibited per the downtown Brentwood specific plan. Adult-oriented businesses. Alcohol-only bars are adult-oriented businesses. We cannot allow that in this area. So that is my first thing, and that's one of the reasons I pulled it. Because we cannot have that. And the license is... It is this... Yeah, minors are not allowed to enter and remain. So it would be the 42 that I would ask that we not allow. Because again, this... I mean, when I met you, Matt, at the Crab Feed, you said this would be a family-oriented place. It's where everyone can bring their kids. Well, that's not conducive to an adult-only liquor license. So that's the first thing. The second reason I pulled it was the hours of operation. And I asked the police department for all of our hours of calls that we get downtown. And as you can see, 27.7% of our calls come in from 10 to midnight. And then 23% come in from midnight to 2 a.m. So 676 calls in the data that I received from the fire department. Oops, sorry. Let me do that. Hold on a second. I'm going to share and I'm going to share this one. Let's see if it comes up. So this is why I am proposing that we do kind of what Walnut Creek does in order that they can keep their public safety top of mind. They go ahead and start at 10 and if you have no incidents in a year, they give you another hour with no incidents and no negative impact on the police department. And so those were the two things I was asking for which I didn't think they were a big deal. And then I was like, okay, so it's kind of like a public market is what we've been told. So then I looked at Oxbow Market. I frequent Oxbow Market a lot. That one is open from 730 to 9. Again, no liquor license that's adult only at Oxbow Market. I then looked at the Emeryville Public Market which has been there probably for about over 30 years. They open from 10 to 9 and then on Sundays from 10 to 8. Again, no adult only liquor licenses and the new one in Castro Valley from 8 to 7. Again, no liquor license like the ones that were being asked. So that's all I was asking for. I think it's interesting because yes, I did meet with Matt and he was very open to not there being any adult only liquor licenses so I'm not sure. And I do not meet with applicants. I never meet with an applicant. I love this project so much that I met with Matt because I think it's a fantastic project. But then I have to look at things like Dolphin Park and the negative impact that it's had from being across some streets. I have to look at things like Creekside Pickleball and the negative impacts that that's had across the street from Holmes. And I also have to think about the most recent couple of things, Winco, which is right near Holmes also. And then this last week we started receiving complaints about 8 Acres and the music they're having outside. So all I'm asking for is that because of the people that live there that we have some consideration for hours of operation. That's it. I don't think a 10 o'clock will kill your business. I think it's something we can talk about on the council. But I'm the one who got a call when there was blood all over the press building one morning and they wanted someone to clean it. I'm the one who gets the calls when there is chaos downtown. So we're just trying to make sure that we do the right thing. If I don't watch public safety, oh, she doesn't care about public safety. If she does care about public safety, oh, she's doing this to stop the business. We're not doing it to stop the business. I told Matt, I love this project. I love Oxbow. It's one of my favorite places. I'm in the business. I'm there all the time. And because I'm in the business, I also understand the ramifications of different liquor licenses and hours of operation. And that's why I pulled it. Yeah. Thank you. Thank you to everyone who spoke. I did want to, I just looked at what, when you read adult oriented businesses and it actually means something different. Adult oriented businesses is from page 166 of the same document you were reading from. It says it means any business establishment or concern which as regular and substantial course of conduct operates as an adult arcade, adult bookstore, adult cabaret, adult dance studio, adult hotel motel, adult modeling studio, adult theater, any business established or concern which as a regular and substantial course of conduct sales or distributes or offers for sale or distribution sexually oriented merchandise or sexually oriented material or any other business establishment or concern which as a regular and substantial course of conduct offers to us patrons products, merchandise, services, or entertainment characterized by emphasis on material depicting, describing, or relating to specific sexual activities or specific anatomical areas. Adult oriented business does not include those that use those uses of activities the regular the regulation of which is preempted by state law. So I think this as presented is not an adult oriented business but I don't have a problem with the midnight as a resident of Brentwood. It is very difficult to find somewhere where you as an adult can go after 10 p.m. in the city of Brentwood. I think that is something that we've heard of several members of the community even in public comments communicating about having places to go after 10 p.m. I went to Eight Acres ordered a drink and some dinner and I was told after, well I sat down and before I can even order I was told I had 10 minutes to rush. That was after leaving an event to run over to have dinner and a date with my husband. And so while I do appreciate that we have spaces for children and I have a family of four I do have a 22 year old who comes back home all the time. And I know he probably would patronize it but it is allowable for a 22 year old to go to a space that sells alcohol. So I don't understand that distinction. I do think though to Council Member Mendoza's point I did look this up and I want to talk about something that was brought up by one of the a couple of speakers. I grew up in Oakland I bring that up all the time. One of the things I appreciate about reading about this project is it reminds and I don't want to if you've ever been to this area it's on the border of Oakland and San Leandro and it is like an indoor flea market and I'm not saying the Grove is going to be that but what it presented was smaller spaces for marginalized groups and people who are lower income to have business and I really grew up appreciating spaces like that where one as a resident I can afford it because it wasn't a big brand but also as someone who knew people who had space in there in Durant Square who would probably never have the opportunity to open up a business I appreciate it and if you go further back in downtown Oakland there was EB Mall and I used to love going in there but it created spaces for marginalized groups low income women women owned businesses people of color people who came to this country as immigrants to really have a space to have business where they ordinarily wouldn't allow it so I have no issue with the midnight stop time I did look up the type 48 and 42 42 is just problematic 42 creates a nightclub atmosphere which I don't think many of us would want and so I think with having the applicant having 41 47 20 and 21 is what I saw maintaining those I don't know why you need a 42 I love to hear the applicant tell more about why you would need a 42 which is proposed I would do away if we can come to some compromise of getting rid of type 42 and keeping everything else the planning commission authorized it's a beautiful space I'm looking forward to it and I'm looking forward to being somewhere where I can turn up to midnight as a grown up I'm going to tell the truth so all right that too right so yeah that's my statement go ahead so I know we're on discussion points but I do have a question maybe for clarification from hopefully one of our staff members that can clear up the difference between a 42 and a 48 47 I don't remember what the numbers were you were talking about there are there are four proposed five proposed one is the 41 42 is for a tavern or nightclub it looks like somebody sharing okay two the minors are not allowed to remain and it creates a more tavern like atmosphere because it doesn't it won't have any children there so it can turn into like a nightclub setting so I don't even know how that would fit with this project to be honest with you because of how it was presented and that's why I defer to the applicant to tell why the 42 why he feels the 42 is necessary I'd love if we can give him the opportunity to speak as to the necessity of a 42 before we have Matt come up Miguel did you want to say anything to this report just no I was just trying to find the clarification I was trying to find the okay yes go ahead I'm really excited about this project this is an amazing project so thank you for bringing it forward I don't mind the hours as long as we don't have the club environment so for me I am completely open with the hours there are now coffee shops that are open till midnight or one in the morning in some parts of the Bay area where people are going reading having tea having coffee whatever the situation is and my colleagues and people in the community are absolutely right there is nothing that's open that late in our community and if there is I'm sorry oh Denny's yes that's true so in that I welcome that idea but I also want to be thoughtful in the essences where I don't want us to approve something without thoughtfully thinking of all the residents that are around and just like my colleagues have said we have come different community members that are coming forward after projects that have been approved regarding noise issues and whatnot and nuisances so I would like to echo what a couple of my colleagues have just asked and see what your perception on the 42 license thank you and I think again before you come up were you done or did you have any other questions I don't have any more questions but I would like to make a comment I did meet with Matt and we discussed this project and I thought it was an amazing project I didn't realize possibly that the difference in the alcohol license making it a club like atmosphere could be problematic but I've been very excited about this since we met originally and with all the excitement going on in the city of Brentwood it's obviously something we want to bring to the city of Brentwood we want to be thoughtful about the neighborhoods it's going into and all your neighbors that you're going to have to live with but I'm not 100% sure you wouldn't be equally thoughtful dealing with the complaints yourself but you may not always be the owner is the problem is what happens if this changes hands and there's a different owner less thoughtful not necessarily from Brentwood and takes that 42 license to a complete club on Walnut Boulevard as opposed to the Grove which we're all falling in love with we have to be thoughtful to the history and what we're getting to bring into Brentwood for our kids my grandkids are going to grow up here and I have to make sure this is a safe place for my grandkids to grow up and a club type atmosphere may not be that good I am interested to hear why you think you need that license before I finish I just want to have to make a comment that this council has always encouraged public comments in every single way we have encouraged public comments we've asked you to come up and speak we've asked you to we've allowed the call ins we've allowed people to have as much time as we can give them and I think we should be careful about chastising people that speak in our chambers because that's not encouraging public comments that's discouraging people from making a comment I'm not saying it's easy to sit here and have people complain and yell at us all day long and tell us what idiots we are because we do disagree with a decision we made that happens to all five of us all the time we need to be more courteous to the people that we're giving the right to allow you to speak so I just wanted to make that comment okay and again before you come up I'm gonna I haven't spoken yet I will say I want to say a few things the first one is there's a negative perception when something gets pulled and really and Matt and I talked about this too I would say more so it's the conversation wasn't completely developed in the previous committee or commission that it was heard in I watched the planning commission meeting and at the time I wished that they had brought some things up to show for example local residents that they were taking some things into consideration it doesn't have to be negative it means either we think the conversation isn't done we think the public needs to hear more interaction we think the public needs to hear that we're listening to both sides of an issue I didn't feel that conversation was complete either I wasn't against this being pulled for that reason and I will also say the hard thing about this and what's causing some of the frustration here is some things that were said online about the council member who pulled this pulling other items and they weren't true and so Matt and I talked about that as well and so I think it's hard because you come into a conversation like this believing the worst and that's not in the case here I can obviously everyone here loves this project I love this project first talked better I was so excited about it but I do think it's important to say that because the misconceptions can cause people to be a little bit more back against the wall and angry with each other and it doesn't necessarily have to start there it's not the first time one of us has fallen into getting a defensive thing that happens and again absolutely comments are welcome it is not easy to hear what people have to say it's our job to listen but there are times if something is presented that we know is not actual fact then sometimes there's a temptation to correct that and there's been more than one of us that have done that I think and it's tempting even for the ones that haven't it's tempting I did want to say too I went through the public comments for the planning commission meeting our public comments a lot of people approached me in person to talk and I was trying to capture the positives and the negatives and the positives do outweigh the negatives but I just wanted people to hear a little bit of perspective here so positives economic development new business and jobs sales tax revenue small business incubation benefits downtown repeated comments about the project there is a place in Oakland it's actually going out of business called Plank and you can have a glass of wine next to a playground where your kids play it's fantastic I love it proximity to downtown was a positive there was a mention of respect for representation of local history and I assume that to be like the towers transforming an area of blight design that fits Brentwood standards and again there were some changes to it because the first round wasn't exactly the right fit but it's beautiful now increased property values on the negative there have been concerns expressed about traffic noise hours some of them were from local property owners people that live in the senior mobile home park there parking in nearby neighborhoods there was a request for signage to say no grove parking here and I wish there was a way to do that I don't know if there's anything we can do about that some were citing concerns about negative impacts on downtown and other nearby businesses thinking this would take away from that and then there was some talk about consistency and allowing and to to homes and reducing those hours but not these hours so I mentioned this all to say these are all things that we're considering when we read the agenda when we watch the planning commission when we look at all the public comment when we hear things tonight we're doing our best to try and represent everything all of this said I definitely have questions about the license 42 and when we spoke it sounded like there was some flexibility with that specific item so I would like for you to speak on that the hours I I'm not a huge fan of midnight next to the homes but I wonder if we could even think about 11 I don't know but at this point if you can come up and talk about that license also how in your opinion it would impact any future developments with different owners for example yeah no I appreciate that thank you thank you madam mayor and council what's unique about the conditional use permit is that it's conditional so it adheres to a certain standard there's an extra level to it the great thing about the conditional use permit which I think may alleviate some of your concern is it's revocable so if you get code enforcement questions police calls you can pull a conditional use permit or reevaluation and revocation so if you have you know a 42 license and it turns out to be a problematic site for code enforcement police office city hopefully miss Mendoza doesn't get called on some of these things but there are mechanisms in place to pull some of those conditional use permits to stop the business so whether Matt owns the business or it's being sold that conditional use permit rides with the property and so that's your mechanism to say no we don't like it that way we can re-review it we can pull it back and have go through the city process to have that revoked so again the planning commission did a great job of adjudicating through the process and discussing it and we feel very strongly let the market decide a lot of businesses if there's nobody in the bar or nobody at the wine tasting table at 1130 they just close they don't stay open because they can if the market says there aren't businesses that are taking drinks past 10 o'clock they just close so that's why we're trying to give the flexibility because we don't know the tenants are going to be we're building it as a shell and we're marketing it to various tenants and so we want to give the broadest flexibility and again let the market decide and if again it does become problematic you have that mechanism as a conditional use permit to pull it and revoke that and shut it down so just wanted to answer your question from a procedural standpoint and I can let Matt talk about some of the other questions thank you so when I put the type 42 on the application I had no idea that it would have this much conversation honestly so the type 42 right it's beer and wine it's no minors no food the equivalent of that I think that we can all kind of use as a real life example is the cocoa county wine bar they have a type 42 they're the only one in the area that has that so I think that's a good representative of what that license is the giant nightclubs you know the bars etc that wasn't the intent of asking for that if you are to have you well I believe so that is the intent of that it's not a rowdy ruckus environment and so again also back to what I said in my speech is that there's two components to this and I don't think that license fits very well or at all within the public market first floor but I do however think it fits very well within the second floor because these are more traditional retail spaces so a wine bar or something of that nature or a wine tasting room I think is very appropriate on the second floor and also my understanding of the ABC licenses I have food and beverage consultants I've also spoken to the ABC directly and my understanding and anyone with more knowledge feel free to correct me on this but the way ABC licenses work especially in an environment like this with multiple tenants multiple licenses a lot of overlap right it's kind of messy you know everyone goes out when you drink there you know there's signs that say no alcohol past this point right there's certain areas that you can drink per that license so you cannot take a license of more freedom a wider ranging license say like this one with no food involved and bring it into an area where food is involved or a lesser license so what I mean by that is if you had that in the public market area you wouldn't be able to really intermix incorporate that tenant and that license with all the other tenants that may have maybe they're just you know serving beer and wine you know and food right maybe Mexican restaurant is serving you know beer with their you know food right you couldn't even go in that area you couldn't mix you couldn't mingle so I think that's a point that needs to be brought up as well that there are ABC limitations on this that prevent a lot of that happening and again it's just it's just not the intent and again I think the intent of that license was more the second floor than anything so I just want to clear that up did anyone have any I understand why you chose it now but the flexibility or the willingness to let it go but that being said just so everybody knows type 40 41 is on sale beer and wine as an eating place it allows beer wine sparkling wine champagne sake hard cider for on premise consumption up until 2am even though that's not the proposed it does not allow distilled spirits cocktails mixed drinks containing distilled alcohol and then the 47 it allows for the distilled spirits and the mixed drinks same time so my thing is hey sell some other food items but that being said I am ready to make a motion because I just think the intention of this as presented is not what it could turn into and I think Tony point well taken that one we don't know who could be a potential future buyer right and then the second thing for me is that there's a reason why there's a substantial number of wineries outside of the city limits we have one tasting space as you just reported if we want to change to have more tasting spaces downtown not a bad idea can't speak for or against it as I said on council because it's not before me but we need to look at the downtown specific plan to see if that's what the residents would want it to turn into so and right now that's not the case so I'm prepared to make a motion when when she read the definition of what adult entertainment is adult cabaret which you mentioned does include nightclubs bar and lounge so we can't I mean that's not allowed in that area so we would I mean I think we want it there but that's why I'm fighting the 42 and fighting the hours I just think that you know we talked about the market will bear what it's going to bear but I don't know who's been here long enough to remember the red rhino that used to be on lone tree where we had issues and the problem with pulling back a CUP is that it's very difficult to do that in the city and even back then they said there's no mechanism following up on CUPS and making certain there are followed years after their issue so we can learn from our mistakes and what we've done before so if you are okay with the 12 then why can't we do something like a mechanism if we see a lot of police calls then we pull it back to 11 like they did with Spoon Tonics in Walnut Creek I think we need because at the end of the day these people are the living here and I'm afraid that are going to shine their lights up to midnight that's why I'm like I just think it's really late they got to get up and go to work in the morning and it's 100 feet away it's not even that far away I don't know I just feel bad for the people that live there I understand your point completely because we're getting all the complaints with the Winco and everybody else but we're starting off handicapping them because of what other businesses are doing not finding out what this business is going to do and how are they going to run and how are the neighbors of this business going to react to the cars coming in or in and out in the middle of the night or the music playing they may be sitting on their front porch listening to the music we don't know but we can give the business the opportunity to experience that and again we're talking about a Brentwood resident with a history in Brentwood that I think is going to embrace the Brentwood community enough that should those complaints be coming in I'm assuming he's going to be doing something to correct that along with our hearing two completely different sides of a conditional use permit of one it can be pulled very easily and two we can't pull them ever how about if I just ask the lady that's been doing this for longer than I have what's the scoop here good good evening counsel so conditional use permits can be revoked if we can make the findings that are required to do so it is not simple it is so infractions have to occur to begin with in order to document that someone is violating conditions of approval then you can go through the process of a revocation so the way the reason it gets complicated is the infractions you're getting to follow up so it's a time consuming administrative process but it can be done and it's definitely built into every CUP in the city so if someone is flagrantly violating their conditions of approval I have the ability to recommend it to planning commission to be revoked other people in the city have the authority to recommend that it go to the planning commission for revocation so as long as we can people would like it to happen immediately but we have to give everyone their due process so it's somewhere in between we can never do it and it's really simple if that makes sense it makes sense it's the answer we always get I do have one question for you don't they have to abide by the noise curfew as well yes we have the noise ordinance we have the CUP conditions of approval in front of you that is for individuals two or more individuals but yes so yes the noise ordinance that has to be complied with the general plan noise standards have to be complied with but as always we have to be able to document those violations when they occur and it is a process right the other option related to the CUP is if the council does not want to include because this is kind of unique it's an overarching CUP for businesses we don't know who they are yet and the CUP does run with the land so I can see there are some concerns about the unknowns what is it we're approving because you don't have an actual tenant in front of you one thing you could do is pull the type 42 out and make that subject to a CUP if a business came into the city that wanted to operate there so again if the market is a factor we no one may ever be interested in operating that you can also just remove it from the CUP and not permit it at all but if you are concerned about is it on the first floor the second floor what type of business it is maybe have them subject to a future CUP and not a part of this blanket CUP that's also an option can have a question about the so the music stops at 10 right isn't that what the CUP says that's what the design review says as part of the design review for the theater yeah so hopefully that will help with some of the traffic the music stopping at 10 I know I think that we as a council have to be diligent that if it goes till midnight you email us and call the police and open tickets because that's the only thing that's going to let's it's granted and the only process is a revocation but I've also worked on use permits with a 12 month review so I would defer to the city attorney on whether that is possible and I would say we would model that Walnut Creek model and if it's worked for them so far without researching it I would be happy to research and look into it but obviously we're short on time now we could model it after then we could do that could we just do an agenda item after being open for a year like hey I'd like to make an agenda item to review police calls resident complaints have a town hall and see how it's going then is that something that's allowable I mean as city council if you choose to as a future agenda item to look at particular businesses or things like that you can set it as a future agenda item and if that's what council wants to do it could do that I I don't care for that one we're not doing it for other businesses right now I'm not saying it's good or bad and also I don't want to model after a city when I don't know the details or have anything before me today so I'd like to make a motion my motion is detailed in the staff report I move to direct staff to return with a resolution modifying design review DR 250-008 conditional use permit CUP 25-010 based on the following direction and proposed findings and that is that the all everything approved by the planning commission continues with the exception of pulling the 42 the alcohol license type 42 Vice Mayor I think and I'll turn to Alexis on this as well but I think you can probably make that modification which is fairly minor right now on the dais and staff wouldn't have to bring it back okay I'm in my motion for us not to make that modification now so we can get this second all in favor aye that motion passes and we do not have a second one at this point right we don't okay congratulations yeah thanks for everything we are going to take a short break at this point we'll aim for five minutes thank you thanks everyone for coming thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you thank you we're going to go ahead and get started okay moving into item H1 Thomas Lloyd-Smith city attorney will present the next item regarding the appointment of board members to the municipal pooling authority board of directors thank you mayor the city is a member of the municipal of the municipal of the municipal pooling authority a joint powers authority that provides risk pooling which gives liability coverage workers compensation coverage vehicle physical damage coverage and claims administration it consists of three basic relationships the first is the municipal pooling authority which provides that broad level of coverage and looks at general liability along with workers compensation the second is a layer which is IRMA the employment risk management authority which provides employment practices coverage and then the third layer is karma which is a third relationship that provides excess coverage for claims that exceed 1 million up to 9 million dollars in coverage and so all of these are housed within this relationship with MPA and the city has MPA directors there is a voting director and then there's also an alternate director and this item is an item that proposes the city attorney for the voting director and then the human resources director as the alternate director thank you do we have any questions for staff okay moving into public comments please at this time the public is permitted to address the city council on this agenda item if you're participating via zoom please raise your hand to speak if you're in person please file a speaker card your microphone will be muted if you speak on items that do not pertain to this agenda item or after the timer has expired I have no speaker cards in person or hands raised in zoom thank you moving into discussion I'm ready to make a can I just mention real quickly why I brought this back I just wanted to take a deeper dive into the discussion because I think it's important especially in looking at the staff report that at least one of the people that are appointed here have a direct line to counsel it's just a matter of reducing risk is the way I was looking at it so yes if you want to make the motion go ahead as detailed in the staff report I move to adopt a resolution appointing the city attorney as the voting board member and the human resources director including any person serving in an acting or interim capacity in that position as the alternate board item H2 Casey Weikert public works director will present the next item regarding a request for emergency out of agency wastewater service thank you good evening mayor and council you can share my screen please thank you this item is a request that came to staff from LAFCO last month and it is for consideration of emergency sewer service at an existing property off of Lone Tree Way as you can see on the map here this is the property highlighted in yellow there and you can see it is in a carve out the yellow lines that go to the left the right and beneath that property is the city boundary so this property is technically outside of city limits the request particular residence has failed and because of the location of the septic system in relation to the private water well that is also on the property the county regulations do not allow for a new septic system to be put in place there because of setback requirements so LAFCO has determined that this system is hardship and considers it an emergency circumstances and are requesting that the council consider this property to be allowed to connect to the existing city sewer system from a staff perspective we looked at the policy that you guys passed recently in March and that policy does allow or provide for the staff to deny as a matter of practice any development projects that want services outside of city limits but that policy also allows that city council may direct staff to enter into a new agreement for services outside of city limits staff's recommendation for this particular project is that we accept this recommendation from LAFCO the request and for a couple of reasons the first is that this property is an existing property it's not a development project we're not adding growth here and it is going to impact other local nearby residents what the system that they have now that's failed requires them to have a septic pumping system come regularly and they have to pump their sewer out that means a truck comes by and it's noisy and it's loud and it smells odors and it is going to impact residents so we'll just bring this item for your consideration and I'm happy to address any comments that you have can you can you can you put the map back up the only the highlighted piece of property is the yellow block but everything inside of the yellow lines are additional properties that could be coming to us next week and the week after in the future should their septic systems fail correct that's possible I don't know the exact distances of those systems compared to what wells they may have and that's what drives the county policy is for the location of it in this particular case my understanding is that the septic system is too close to either that property as well or a neighboring property as well and they don't have additional space to install a new septic system on their property how large is the piece of property do you know I don't know my guess is comparing some of the residential houses there's probably half an acre 21 little over half an acre okay thanks I have a couple questions too whose problem is this to solve well technically it's a home owner's problem LAFCO has just made a request of us the city is under no obligation to accept this request and we were happy to take direction either way we don't have a particular position one way or the other other than we consider that there might be some impacts to the other existing residents near that property okay and I'm wondering I should say I'm guessing the well and the home were built before the county had that restriction as far as a setback good question I don't know I don't know the locations of existing wells on those other adjacent properties and I don't know the exact location of the septic system on this property but I can tell you if the setbacks are several hundred feet that property is too small in and of itself to meet those setback requirements but I don't know which came first the property or the county's ordinances okay because I I'm kind of wondering why there wouldn't have been a grandfather situation do we know if the resident has reached out to their county supervisor I don't know that also this request came from LAFCO not necessarily the county so the request from LAFCO came with a letter from the resident describing the circumstances and what happens in the processes that they went through and I don't know if just to clarify that question at this point in time staff has not received a request that came through the county or supervisor we were only reached out to by LAFCO so we just brought that forward okay thank you my final question in the ordinance that we recently approved does the language actually say only new developments or is it more general and vague no it doesn't say only new development but that is my understanding based on the conversation we had that night okay any other questions before I have one question is there any potential for us to annex this area I don't know if we know an answer to that immediately I think there's more complexity there so certainly if the council would like staff to do some additional analysis prior to making this determination we can certainly do that and bring that this was brought forward by LAFCO because of the failure at the current property so we were trying to be timely and just bringing this forward per our current policy but if there's additional information that the council would like around this area we can certainly do that and bring that back and the amount that I'm seeing in the agenda $7,8422.91 that's what the current property owner would pay is that sufficient for all of the expenses that we as a city are and staff time we're going to endure yes that's the current connection fees that we would charge for any other residential connection to the sewer system can I ask something about that when let's do it during discussion about that okay no other questions we can move into public comment at this time the public is permitted to address the city council on this agenda item if you're participating via zoom please raise your hand to speak if you're in person please file a speaker card your microphone will be muted if you speak on items that do not pertain to this agenda item or after the timer has expired I have no speaker cards in person or hands raised in zoom thank you Amanda moving into discussion so my concern is it wasn't new development it was any utilities that's when we voted on that motion that was my feeling is anyone who wanted to add utilities we would say no to I do have concerns about what happens like Tony was saying with the next neighbor and the next neighbor I think that if they want to use our utilities they should be within our city limits and paying property taxes in our city I also remember back when Dwelly Maury was considering annexing into the city I remember reading the hookups for about 30,000 per house so there's a big difference and I remember reading that document 30,000 versus the 78,42 it's very very different because it was Stephanie the lady who drives that big rig that showed me her go and talk to their county supervisor and ask for an exemption on the setback so that they can install their septic system what other discussion do we have I I'm kind of leaning towards we said we weren't going to take on additional things outside of the county or outside of the city limits and we maintain a lot of our system off of not only the money we collect from the hookup but the sewer fees and the property taxes that would go along with that and we're losing that from this piece of property it belongs to the county the county is the one benefiting from the property taxes not us seems like a them problem not an us problem I don't mean to be a jerk about it but it it's looking out for the best interest of our citizens and our systems to maintain because if we do one it's not going to stop with just one it's going to stop with everybody that comes with that so I agree do you want to make a motion okay make a motion not to approve the request for the out of agency wastewater service limited to the existing residents at 8091 Lone Tree Way I will second that all in favor aye aye thank you for the report moving into item H3 Casey Weikert again public works director will present the next item regarding solid waste collection services and water rates thank you again mayor and council this item should be familiar in April we brought a summary to you of the health of the enterprises and a proposal to increase the service levels of the solid waste services so tonight's discussion is just a quick recap of that direction that you gave us in April we are returning tonight with a resolution that does in fact do exactly what we had discussed which is to increase the water rates at 4% rather than 6.5% that was adopted in the rate study and we are going to implement by excuse me weekly green waste collection for the organics instead of the current bi-weekly system we will retain our bi-weekly recycling collection the effort to increase that solid waste service requires the purchase of five new additional garbage trucks and several employees to drive those routes and maintain that equipment I will stress again that this will take 12 to 18 months for us to get the service and that is strictly because it takes 12 months to get a truck from the date you order it so it's not that we aren't going to implement this as fast as we can it literally takes us that long to get the trucks to do this so what we have before you tonight is a resolution that codifies increasing the solid waste rates to 4% instead of 6.5% as previously adopted in the rate study and formal adoption of the solid waste service to include weekly green waste collection any questions okay I just have one I'm just kind of double checking for public information any funds released from unrealized projects go back to the water wastewater and solid waste enterprise funds balance and not the general fund any funds released from which projects any unrealized projects that were talked about specifically in this agenda item so that's how we come up with the additional money in the health of that fund is because we had the very large solid waste organics digester gas project that never got off the ground that was built into the rate study previously so there were funds being accumulated over time that were not used for that so to have the excess money to buy the additional trucks now thank you that was just for clarification moving into public comments please at this time the public is permitted to address the city council on this agenda item if you're participating via zoom please raise your hand if you're in person please file a speaker card your microphone will be muted if you speak on items that do not pertain to this agenda item or after the timer has expired we did receive one written public comment in advance of tonight's meeting which is summarized on the screen I have no cards in person and I have no hands raised in zoom thank you any discussion on this or a motion I'm ready to make a motion as detailed in the staff report I moved to adopt a resolution regarding enhancement of solid waste collection services to include weekly green waste collection and implementing a reduced water rate increase of 4% for fiscal year 2026 2026 2027 lowered from the previously approved 6.5% I'll second all in favor aye and motion passes thank you item H4 Lindsay Pinnell recreation supervisor will present the next item regarding an MOU and fee waiver with meals on wheels Diablo region good evening sorry we got locked out of the computer so be on the next one to do to do to do to do the next thing is to do to do the next one and the next one is to do okay thank you good evening Mayor Mayor and members of the council I'm Lindsay Pinnell recreation supervisor here to present the staff report for the meals on wheels Diablo region program memorandum of understanding and fee waiver cafe costa provides a congregate lunch program at the Brentwood senior activity center Monday through Friday the city has partnered with meals on wheels Diablo region for many years our most agreement is set to expire this June 30th of 2026 in addition to past MOUs the city council has approved past fee waiver applications for use of the senior activity center for delivery of services and meals the program 60 and older with a suggested contribution of $3 per meal however no eligible senior is ever turned away if they're unable to make a contribution guests under the age of 60 are welcome to participate and they pay $7 per meal on average the program serves approximately 30 centers 30 seniors each day throughout the year Cafe Costa partners with our senior citizens club of Brentwood to host special holiday luncheons and these events include decorations entertainment and expanded meal service typically attracting 80 to 100 seniors and the club helps to cover the cost of the meals that exceed the regular meal allocation from Meals on Wheels the current agreement with Meals on Wheels Diablo Region covers the fiscal year 24 25 and 25 26 recently Meals on Wheels has experienced changes to their program funding Meals on Wheels has lowered their caps of meals they provide to the cafe program and with recent funding structure and rising operational costs these challenges and shortages are impacting all cafe Costa programs but city staff is working closely with Meals on Wheels staff to ensure that no eligible senior is being turned away for the cafe Costa program tonight staff is recommending approval of a new two-year memorandum of understanding for fiscal years 20 26 27 and 27 28 under the current agreement the city's annual contribution is $26,000 the proposed agreement increases that contribution to $36,000 per year over the next two years to address rising operating and staffing costs for fiscal year 26 27 the additional $10,000 costs will be fully offset through the available Cal AIM grant funding with the fee waiver of Meals on Wheels just to clarify the fee waiver is not requesting any additional money from the city it's just requesting to waive the fees for the use of the city to run Cafe Costa the funding that they will receive will be solely based out of the MOU we just brought them together tonight because they go hand in hand to run the program with that staff recommendation tonight is to adopt a resolution one approving an MOU with Meals on Wheels Diablo Region for the Senior Nutrition Program at the Brentwood Senior Activity Center to approving a fee waiver for Meals on Wheels use of city facilities for fiscal year 26 27 and fiscal year 27 28 and lastly approving the payment to Meals on Wheels of $36,000 per fiscal year in 26 728 for staffing services and that concludes my presentation thank you and I'm available for any questions thank you Lindsay anyone have questions I sent a few questions in and so thank you for answering those I just want to clarify a couple things still the $10,000 that we're getting requests for you're hearing that other cities are going to be dealing with that same request yes everyone is on a different schedule so it hasn't come up it's just ours that has come up so yes anticipating that as everyone's MOU comes up there's going to be different requests and additional asks okay and then the part that was discussing federal cuts and where they impact the budget and how this 10,000 is going to be used specifically can you talk a little bit about that they didn't give us a specific breakdown of where the money is going to go it's basically for staff operational costs they're getting less funding you know food has gone up staffing costs have gone up and so just overall I believe the way that they're doing their budget and working things out that's what it came out to be for us okay thank you very much we can move into public comments thanks Lindsay at this time the public is permitted to address the city council on this agenda item if you're participating via zoom please raise your hand if you're in person please file a speaker card your microphone will be muted if you speak on items that do not pertain to this agenda item or after the timer has expired I have no speaker cards in person or hands raised in zoom thank you any council discussion or a motion I'll make a motion as detailed in the staff report I move to adopt a resolution approving an MOU with meals on wheels Diablo region for the senior nutrition program at the Brentwood Senior Activity Center second all in favor motion passes thank you item H5 Aaron Wanden Parks Maintenance Manager will present the next item regarding the award of a contract for the aquatic complex mechanical room improvements one moment obvious technical difficulties once again here that station seems to have issues flashing mayor for me Aaron Amanda has a presentation if you like she can run it for you much appreciated honestly this is something going on over here thank you and thank you Lindsay for jacking things up over here I'll see her tomorrow first thing thank you honorable mayor and city council before you now is the aquatic complex mechanical room improvement CIP project number 35252434 the award award of contract for the mezzanine replacement as you may or may not know that Brentwood family aquatic complex was constructed in 1999 so it's closer to the 30 year old than a 20 year old since the construction of the facility the mezzanine has not been replaced however a lot of items have been replaced in that facility such as the filters for the pool the heaters the pumps the slides have even been repurposed as well as the decking and plastering replaced so a lot of a lot of repairs being made out there but over the years the mezzanine that holds the filter system up so it's like a double-decker mezzanine system the filter sit on top of that mezzanine well through routine inspections staff started identifying some structural concerns with some corrosion in particular and then after enlisting the help of a wood rogers engineering firm we collected an assessment from them a formal assessment and in the report they provided three options for repair the first being the least effective and least expensive which would be replacement with the same existing coated carbon steel framing well as we noticed that's what was showing wear and tear and corroding a lot quicker than a stainless steel frame so staff's recommending the stainless steel frame where we can get at least a 30 year if not longer lifespan on the replacement product option number three was completely wiping out one of the building's walls extending the filtration system outside into a new wall obviously a much more expensive solution and also a very lengthy process obviously with the pool being very popular there's a window of opportunity to have this work done which is during the closure period of the pool which is between October and February as you can see in the photos the quotes underneath them were directly right out of that the engineers report I won't quote them but as you can see there's rust there's deterioration and actual concrete starting to deteriorate excuse me as well as the metal actually shrinking so after gathering the assessment from the engineering firm and again looking at staff's inspections staff put together a formal bid that was made public on March 5th 2026 after putting it out to bid the opening took place on April 16th 2026 at which time five bids were received including the one from Wilson General Contracting for the $342,000 estimate I'd like to say the bids came anywhere between the $342,000 and $580,000 those bids are also in your staff report so you have the five with you but again a very competitive process for obtaining those bids following the consideration of the Wilson General Contracting bid the second lowest bidder did provide a protest for the project contract and as a result staff met with city attorney the awarding contractor Wilson General provided a response and upon submitting the response there's been no further action taken or any issues from the protest as a result staff recommends awarding of the contract of Wilson General Contracting incorporated in the amount of $342,450 with a contingency of 10% for a total not to exceed of $376,000 this number is well under the projected initial budget of $495,000 which was presented in the CIP for this fiscal year with approval tonight as I had mentioned before there's the window of opportunity but park staff will work with recreation division very closely so as not to interrupt any of the programming for the pool and therefore the project will take place between the months of October and February and the contract states just that so it should not interrupt the project should not interrupt programming at all that's my report for tonight and I'm here to answer any questions thank you Aaron any questions okay moving into public comments please at this time the public is permitted to address the city council on this agenda item if you're participating via zoom please raise your hand if you're in person please file a speaker card your microphone will be muted if you speak on items that do not pertain to this agenda item or after the timer has expired I have no requests for speaker cards in person or hands raised in zoom thank you any discussion or a motion thank you I know this has been on our CIP for years and it's finally happening so thank you I mean I can make a motion so as detailed in the staff report I move to adopt a resolution approving and authorizing the city manager or designee to execute a contract and any necessary related documents with Wilson general contracting Inc. for a total funding authorization not to exceed amount of $376,695 all second all in favor aye motion passes thank you item H6 are you sure you want to sit there we're hoping it gets set up correctly through the tech but Gale Knight management analyst will present the next item regarding on-call grant writing and procurement services you good evening mayor vice mayor and members of the city council I'm very excited to speak tonight on the notice of award item for city wide grant writing and procurement services not just because this is my first presentation before you all but because this item is such a crucial piece of the puzzle in helping the city secure funding opportunities and support projects that directly benefit our is for the approval of agreements for three on-call consultants that will be available for city wide use on an as needed basis this will allow the city to engage in specialized consulting services when deemed appropriate by city staff the initial term of each agreement is for one year with optional extensions up to two additional years we're requesting city manager authority to amend the agreements due to future possible rate increases however that will not change the not to exceed amount of up to 200,000 per agreement per fiscal year costs are to be absorbed into CIP project budgets when possible prior to retaining a consultant for a specific project funding availability will be confirmed and authorization will be provided in accordance with city procedures for grant opportunities that are not associated with a specific project the proposed fiscal year 26 27 to 27 28 operating budget includes an annual general fund allocation of $150,000 for contractual grant support services the proposed operating budget will be presented to the city council for consideration and adoption at the June 23 meeting any additional funding beyond the annual allocation would require separate city council action or approval through a mid-year or mid-term budget amendment the current grants and rebates policy number 14 ensures that grant opportunities are aligned with city priorities and receive the appropriate level of city manager or city council oversight before applications are submitted specifically city council approval is required before submitting any grant applications that would obligate the city to provide $10,000 or more in matching funds grant applications that do not require matching funds still need city manager approval no matter the amount if a grant deadline occurs before city council can consider the application staff may continue to submit it with city manager approval however staff must return to the city council as soon as possible to seek direction on whether to continue or withdraw the application grant funding is one of the engineering department's top 10 priorities while I serve as the primary point of contact for this program a city wide approach is essential to identifying funding opportunities and strengthening grant competitiveness through increased citywide collaboration and with the team effort from our consultants we will be able to expand the city's resources and expertise and maximize external funding although staff participation remains critical consultant support allows departments to remain focused on their core services and day-to-day responsibilities expectations of this program include one identifying opportunities each department is tasked to provide their top 10 priority lists along with evaluating any additional projects programs or improvements to seek out any potential grant funding possibilities ultimately it will be up to the city whether to move forward or not two prepare and apply upon city manager and or city council approval the consultant will develop a strong application and submit three award received grant awarded now is the time to celebrate and work with staff to update the budget four project utilization appropriate department and point of contact staff to be assigned and ready to work with the consultant to utilize the funds as approved five monitor and manage this requires good communication from all involved to track progress meet deadlines and ensure compliance reporting six close out submit final reports and close out the grant ultimately the city's goals are straightforward identify more grant opportunities submit stronger applications secure additional funding and successfully manage and deliver grant funded projects that benefit the Brentwood community how did we choose the right fit an evaluation of nine highly competitive qualification packages were scored using the following criterias qualifications approach experience pricing references and staffing the executive team along with myself identified three consultants that best align with the city's needs based on their local expertise demonstrated results competitive cost structure and clear understanding of the city's goals and priorities here are our pool of consultants and some notable achievements Ardura with over 30 billion awarded in the last 10 years from federal and state programs engineering solution services who has secured over 30 million in recycled water infrastructure for Santa Clarita Evan Brooks Associates also known as EBA has an 84.3% success rate and a 90.3% retention rate for their clients and what's even more notable is that each consultant operates on a task order basis with no retainers no monthly minimums and no automatic charges grant opportunity monitoring alerts and bi-monthly funding look-aheads are provided at no cost to the city the city only incurs a cost when it authorizes a consultant to perform specific work such as preparing a grant application conducted targeted research or providing post-award administration before any billable work begins a detailed cost estimate and scope is provided and the city's explicit written approval is required the city controls the pace volume and cost of engagement at all times thank you for your time and we welcome any questions thank you gail great presentation any questions i did have two questions one is i was reading from the staff report is this just limited to grant opportunities in the engineering department no it's citywide citywide okay because the staff report says it says for grant opportunities in the engineering department on one section so thank you for clarifying that the other question that i had is is there a cap on the because i saw it was a 200 per agreement per year is there a cap on the number of agreements per year we decided on three there was talk on potentially more but because this is our first year implementing it we all talked about it and said let's start with three and after the first year if we feel like we can increase that then that could be a discussion so the real ask is 600,000 not really 200,000 there we go so in prior agenda conversations with the city manager he mentioned that the ask was supposed to be 200,000 in its entirety so one third of that for each grant group I also spoke with Christine and she may be recommending 50 for each which is a nice round number for each agreement and did you want to chime in? Yeah I mean we can always come back if we need additional amendments over that amount it's kind of an odd number to do like 666,000 yeah and if and at the council's pleasure we can certainly you know amend the agreements to be $50,000 per agreement again we're kind of starting out here and I think that that engineering was looking for maximum flexibility because the funding source would not necessarily just be general fund right but it could also be project budgets that are available but I want to you know have engineering chime in and make sure we're we're not missing anything and I have one question is there a minimum requirement for the grant that we would apply for no so for example I have seen grants for like 50,000 150,000 some are a million if we apply for a grant for 100,000 then we're paying 66 this number so basically that's how I'm understanding it correct so each grant amount depending on if it's matching funds or if it's federal or if it's state all require a different level of input with regards to the consultant so they do vary however just to kind of give you a rough estimate if you're looking to apply for a grant particularly under $500,000 what I've been told is it would be anywhere from $10,000 to $15,000 so each grant application depending on how much work is involved if we need them to monitor it and continuously help us report on it could be more expensive or if you're applying for a AARP grant that's up to $25,000 it could be as little as a few hours of work and those hours of work range anywhere from $150 to that helps thank you just to add on the flexibility that staff was seeking with the $200,000 per agreement the goal here is to be you know this is our first time implementing it we wanted to have the flexibility to see if there's opportunities out there we want to be able to move quickly to the you know these these agreements are up to $200,000 we're not anticipating that we're going to hit all of them at $200,000 each but again just having that flexibility depending on which consultant gives us this opportunity we want to be able to utilize them of course with councils we're going to come back with council for our grants policy for council approval for a lot of these and I think that's all I had to add thank you Thomas yes so one more thing for consideration so one for council consideration you may want to consider since we're doing this 50 per agreement and then there's also a section here where we have two additional one year extensions that are in there you may want to leave that section out and then have staff just come back to council report on progress and then you can renew the following year so that you don't have multiple years going into the future and I credit this one to council member orlemans who was in a discussion with me earlier about this the idea of bringing it back rather than having these renewals that go all the way into the future so if you don't mind can I ask the question what would the benefit be of the two year extensions as opposed to just doing a one year and then coming back next year is there a benefit so I believe there is a tremendous benefit after speaking to the city of Antioch city of Anaheim and city of Long Beach what they tend to do is favor one consultant over the other once we get to know them and start a relationship it's going to be pivotal to be able to see which one works with Brentwood with an ease and a smoothness of it I can't predict that so having the flexibility of perhaps maybe one of them not being as good of a fit as the other ones that gives us the application also if you have certain applications or they're working on something having that extension allows us to continue that smooth process instead of having to go back to potentially find another consultant to come in midstream it allows us the flexibility to extend one and not the other depending on our relationship and how lucrative it is for our city so just so the extension if you chose not to do that then staff would just come back to council and get approval over the subsequent years but council would get an update on the progress that staff has seen for each of these different consultants and then you'd be able to based on that information determine how you wanted to allocate the next year of funding so it's just a checkpoint for council if you want to have a year approval and have it come back you know determine and based on the staff report you get then whether or not you want to fund each of them equally or do something different but it just ensures that it comes back to council instead of not necessarily having to come back to council for multiple years thank you terrence thank you mayor just to add a little bit more context in terms of if we think about how these operate it's very similar to any other on call contract that we might operate for engineering services as an example and so that is hence why it's structured as a multi-year because we're kind of picking those folks off the shelf when there's opportunity either funding opportunity or some kind of legislation changes or there's something that presents itself that is unknown to us which often is what we find is we need to really be able to act quickly for those opportunities hence we wanted to have these multiple vendors who can we can kind of pick and choose from based on their specific expertise so and I would also just say certainly we can I think what's been brought up around recruitment here or excuse me RFP process which was a selective procurement and typically under those scenarios your terms are locked in for that period and if you don't have an opportunity to extend and you don't have to extend mind you that would still be the council's prerogative typically that would you know under those scenarios you would go back out and do another solicitation to get additional vendors there are benefits to doing that there's also some cons to that as was brought up by the staff around continuity and then also just this is an administrative process that takes us a good amount of time to go through that selection process and to vet these vendors so there is a trade-off in that if you do a one year we may find ourselves in a situation instead of just coming back to renew an agreement we may be going through another process again pros and cons I just want to put that context out and then the last point of clarification or addition is we do have a grant policy that's been referenced in the presentation I would also say as this is really a pilot phase for us staff is also going to look at that policy and come back and when matches are required and if there's in-kind requirements and what level of staff participation is involved those are all the criteria as we evaluate grants with our vendors that we will be taking into consideration the current grants policy is silent on those types of criteria or matrix that we would use to help us make decisions so we want to make sure that we spend our resources very carefully but we really require us to put in a lot of extra work for very little return because that can happen often so we have to be critical about how we evaluate it so that will also be something in the future in the grants policy that we'll need to do as we kind of live and learn and go through this process can I ask a question about the extension is there a way can we move forward can we just do something like say yes we want to extend but it's a conversation we all have and that way I mean I'm excited about this because we've been asking for grants forever so thank you so much great presentation but is there a way we can meet in the middle on that and so the answer to your question is yes you can have an extension the extensions here in terms of what's being asked for here it's approved up to additional one year extensions for each of these agreements but that doesn't mean that those extensions were guaranteed what we're really talking about at this level is when does council enter the picture versus when does staff make the decision and so you can certainly have the extension on the contract if staff wants to approve that extension they would just come back and get approval for it and so that's the case where council retains the ability to have that extension approved by council the way it's worded here the approval is up front by council and so it wouldn't come back and so that's all that we're talking about you can certainly structure the contract with an extension it's just a question of who's approving the extension I just want to clarify though before a motion is made the total cap because I keep hearing different things and the staff report reads differently and then the way Alan presented it sounds like three different at 200,000 and that's not the direction I don't think the staff is going in yeah that's 600,000 so just to be clear it is a total cap thank you thank you thank you thank you yeah and for that for that number I mean you can I mean I think Christine was recommending 50,000 per contract you could choose a different number if you wanted to and insert it in the range what if you have one that's like kicking butt and getting grants and they let's say we're saying 195,000 65,000 each or 50,000 doesn't matter 200,000 and you have one company that is totally over delivering and one that's under delivering do they have the ability to shift dollars from one vendor to another if one is out performing no and that's why it's good to have that flexibility to see how it goes Terrence spoke on the on-call consultants currently in engineering and we have that implemented as well just depending on what the project is and depending on the scope some on-call consultant can have a better understanding of it the great thing is we can get proposals from all three and we can go with the one that has the lowest price and that's the great thing about having that flexibility is being able to strategically and you know be smart about the ones that we actually sign off on it's not a quick yes it requires city manager approval plus department had approval prior to that and any grant application that's applied for also requires a green light so we've seen the benefits of the grants so why are we capping them at a certain amount for three why don't we just give them the total this is it at their discretion yeah the 200,000 at their discretion I mean yeah so I think we're getting a little separated between budget and contract okay oh I'm sorry were you going to speak on this so so even if you authorized these three organizations to spend up to $200,000 a year our intent is not to spend $600,000 right our intent is to have flexibility engineering and the city at large would have to have the budget to fund that contract so the contract does not give us the budget to spend if that makes sense they're two separate things so in this sense if they did have one that was going like gangbusters and they each had 200 we could say oh we have budget in projects we have some general fund budget we could spend 200 out of one and spend zero in zero right so I think what engineering is looking for is we're not looking to spend $200,000 per contract what we're saying is we don't know who's going to be the winner we don't know what projects might have budget and we're limiting the general fund contribution maximum to 150 a year okay so that's kind of the gist of it but it's obviously up to you as a council what you feel comfortable with and so let me jump in on the back side so you heard the budget piece and then when it comes to the contract as a council you're looking to approve because you have to be able to approve some form of contract you're looking to approve a contract for a specified amount and so that's why you've got different contracts with different amounts for each because you have to know as a council look at what are we authorizing for each contract and it has to tie to the budget as Christine mentioned and so what does all this add up to I think we end up back in the 50,000 and maybe it's 50,000 per contract and then once they figure out these details of which contract works best they come back and you can talk again about what budget allocation is possible and what contract is possible but right now it seems like there's a budget limitation right is that right there is but I think the the 150 that we're keying in on is general fund but there may be budgets that are already funded in CIP projects that have planning and design and other funds available from other sources but we just don't know which of those CIP projects future or current would qualify for the grant so it's really very hard to say we have this much in CIP if that makes sense so the immediate win right now looks like $50,000 per contract with the ability to analyze this come back and come with a more sort of comprehensive approach I mean if you guys were getting money like crazy I mean we would be dumb not to give you more money to get more free money right so it's I mean I don't think I'm concerned about if you need more because you've made so much for us and they're covering CIP I don't think it's a problem to come back and ask for more for the firms Amanda do we do public comments yet on this one I didn't think we did so can we move into that at this time the public is permitted to address the city council on this agenda item if you're participating via zoom please raise your hand to speak if you're in person please file a speaker card your microphone will be muted if speaker cards in person or hands raised in zoom thank you Amanda back into either discussion or a motion just before we make a motion I know we're getting close I just want to be 100% clear if we say whatever the number is $150,000 with no extensions we would have to go back out to an RFP next year to get new people to try to apply these spots so then the extensions kind of make sense I got it that's what we're saying we should do the extension you come and we talk about it because we've never done this before right yeah do we have a motion so I move to adopt a resolution approving and authorizing the city manager does need to execute three on call agreements and the amount to exceed did we say 65,000 because that's 195,000 yeah 65,000 per agreement for the fiscal year 26 to 27 and executing two up to two one-year extensions for each agreement that comes back as an agenda item for review with city council is that good per fiscal year is that okay okay do you have a second all in favor aye thank you very much for the presentation gail and now moving into item h7 megan olivera associate engineer will present the next item regarding a professional services agreement for engineering design services for the city wide non potable water distribution system you you good evening good evening mayor vice mayor council members this is for the city wide non potable water distribution project with the potential award of the design contract to hydroscience engineers so the initial phase of this project work was completed in fiscal year 2021 2022 where we installed non potable water mains along Fairview Avenue and Sand Creek Road and also the recycled water pump station 2.1 pictured here and 14 meter conversions from non potable water to potable water from potable water to non potable water and all of that was designed by hydroscience engineers so recent data collection shows a growing demand for non potable water and so we need a study to assess the current operations collect additional data and recommend any improvements or upgrades to this pump station so back in November the city issued a request for proposals for a designer to perform this study and unfortunately no proposals were received so staff reached back out to hydroscience engineers and negotiated a scope and fee which brought us to the total funding authorization we're bringing tonight of $97,521 which includes a 10% contingency so the total budget for this project was $9.4 million in the initial phase we spent $8.9 million the funding authorization for this study would be $97,521 leaving us with $408,405 and this project's fully funded with the integrated regional water management grant the parks and LLAD replacement funds and the state revolving fund the timeline for this project back in November we requested proposals we negotiated with hydroscience and that brings us to tonight for the potential contract award we're hoping for the study to be complete in September and then the full design complete July of 2027 and hopefully complete construction October 2028 thank you for your time and staff is available for any questions thank you Megan any questions okay moving into public comments at this time the public is permitted to address the city council on this agenda item if you're participating via zoom please raise your hand if you're in person please file a speaker card your microphone will be muted if you speak on items that do not pertain to this agenda item or after the timer has expired I have no speaker cards in person or hands raised in zoom thank you Amanda any discussion or motion I love the purple pipes I'll make a motion if no one else has anything else to say so as detailed in the staff report I move to adopt a resolution approving and authorizing the city manager or designee to execute an agreement with hydro science engineers inc for total funding authorization not to exceed amount of 97,521 for the citywide non potable water distribution center system second all in favor aye we've had a request to thank you again Megan we've had a request to push out item H8 motion to postpone mm-hmm yeah we could we already we skipped last time doing the informational but I think there's a lot of no we did it last time no we skipped it before that no we skipped it yeah so can we also skip that do we have motions can we lump those two together in a motion to postpone them okay can someone make that motion please I'll make the motion to postpone H8 and informational reports from council I second all in favor aye till next meeting next meeting or date uncertain the next meeting it's already ready so maybe next meeting is okay okay okay all in favor aye who was the second on that Alvita was okay thank you okay um requests for future agenda items these are new requests so if you have one please let me know yes ma'am yes I'd like to discuss the use of staff time resources to investigate cost and locations for a Brentwood sharps disposal site as well as a battery disposal site here within the city and what that would cost the city to operate okay sharps containers like needles sharps containers does staff need any more information on that okay um I would like to make a request too I don't know if it's actually an agenda item or just a request for a report but we have been hearing from residents who are concerned that there was a fire open space fire two years in a row in a very similar area so if that either looks like a report from the fire department maybe something including where the city's responsibility ends and the county's begins what fire safety measures have been taking place what residents can do if they want to protect that open space in the backs of their homes anything kind of overview like that and again I don't know who that report would come from or if it's an agenda item but yes yes contra costa fire had a really good informational day at trilogy I think Carrie was there so if they could come and do a presentation like because it is on county land and I think that might be helpful they had a lot of resources so then I will change my request to have this presentation be very similar to what was presented at trilogy got it all right thank you and then our last item is J1 a request from vice mayor Pearson concerning noise mitigation at the business located at 6700 Lone Tree Way thank you madam mayor I'll keep this brief we had a resident who was coming here we had about three or four residents who talked about the level of noise at 6700 Lone Tree Way and the adjacent street butting up against it I actually had residents submit videos and recordings of sound it is extremely loud from WENCO and so I said when it was a vote for the sound wall that once we do it a precedence would be set that I would now say whenever someone has a sound issue and they bring it forth I would like for us to investigate it now that being said I would like to utilize staff time and attention for us to investigate if there's anything that we can do to mitigate the nuisance of the sound potentially additionally if there was something that was missed a miss in the contractual agreements that these people signed or did not sign the turning over of the property from the developer to them that was brought to our attention by the resident as well so I'd like us to kind of investigate the historical narrative and spend a little bit more time and attention on this okay anything else any questions for the vice mayor okay no in that case we are do we have any questions from us to staff are we doing public comment or no public comment yeah I just worded the questions wrong is all so no questions for staff at this point then we can move into public comments thank you sorry at this time the public is permitted to address the city council on this agenda item if you're participating via zoom please raise your hand if you're in person please file a speaker card your microphone will be muted if you speak on items that do not pertain to this agenda item or after the timer has expired I have no public comments in person and I have no hands raised in zoom thank you Amanda moving into discussion on this item I think I kind of said it so whatever you all are thinking I just I would highly recommend that we listen to the residents it is very loud the videos and this is this is not even at a time the deals that I received were not even at the loading time it is the it sounds like either an air conditioning unit on the side that faces the residents home and it has to exceed the decibels that are permissible or even the ones that we talk we recognize as the council recognized back then for the sound wall so I would like us to take more time into looking into it I agree I think we need to look at it I think we need to see who is responsible right is it the developer is it the city is it Winco is it a CUP if it's a CUP is there anything we can do around the CUP because I know the wall you're talking about that was our fault because we dropped the wall we didn't keep it at the right height so then what we did when we extended the wall is we brought it up to the legal height so is it at the legal height could it have been any taller and I think this is kind of why the noise with the grove I think is going to be a problem too I don't know how we on all projects look at noise a little bit more because it's really becoming a problem and we're going to have to move the pickleball courts and the Winco issue now it sounds like eight acres is going to become a problem so I just think noise is a big problem so I do agree we need to look at it and looking at this maybe we can come up with a process for reviewing noise when we get applications in and make that a big part of staff reports and then after something is there how do we monitor it and make sure that it's not going above the noise ordinances that we have and enforce if needed any other comments I'm definitely in support of this item especially because we've been hearing repeatedly and I know people are feeling very frustrated and it is it feels like noise for us has been one of the noise and traffic have been some of the bigger issues lately so yes fully in support of this item so do we have a motion and I have another question will we be at liberty to look at the CCNRs that were signed by the residents I don't I don't know that they have them but if they're recorded that's a public document so we can look into whether they have them they were also supposed to be provided a disclosure I haven't seen a copy of that and they don't appear to be recorded so there's some information we can bring forward to council and other things we might have to look into and can I ask a clarifying question about the so when you say who's responsible do you mean for mitigating noise operational noise I'd say a two-parter one is to council member Mendoza who's responsible for the mitigation of noise but I'd also like to look at looking back to the contractual agreements if at the time the developer failed to give proper notice I'd like for us to find out if that was not properly the disclosures that were required absolutely yeah so okay thank you for the clarity so I make a motion that we give staff time and attention to explore the issue at 6700 lone tree in the streets and neighborhoods that are adjacent to it exploring who's responsible for the mitigation of the noise as well as what the disclosures were that the time the exchange hands from the developer to the original property owners I'll second that all in favor aye that motion passes and we need one more to adjourn I make a motion to adjourn second all in favor aye we are adjourned to Thank you.

Okay, it is seven o'clock in the chamber. Good evening, everyone. Thank you for being here. This is the Parks and Recreation Commission meeting for May . I'd like to call the meeting to order at seven o'clock. Roll call, please. Commissioner Myers? Commissioner Velasco? Here. Commissioner Curdo? Here. Vice Chairperson Kahari? Here. Chairperson Lind? Here. Thank you. Thank you. Please stand for the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands one nation under God, indivisible, with liberty and justice for all. All right. Thank you. Now we'll move on to public comments. We do not have anyone in chambers. Do we have anyone online? No, we do not. Thank you. Okay. Moving on to informational reports from commissioners, sub committees, liaison, and staff. Let's start with staff. Amanda, would you like to go first? Hi. I'd be happy to. Good evening, Chair, Vice Chair, and Commission. So from the recreation side, we're really gearing up. Summer's right around the corner. So I'd say this is our busy time. We're always busy, but we're really busy right now. We just hosted our annual senior resource fair at the Senior Activity Center on May 14th. And we had about 45 different service vendors participating in the event to provide information and resources to our seniors. We had over 200 people in attendance, which would be seniors and caregivers from our surrounding communities. This past weekend, we had our Brentwood Family Aquatics Complex opened. We are now open for recreation swim on the weekends from 12 to 6. And our rec day, weekday swim begins on Monday, June 8th, after school gets out. Touch Splash and Sensory Splash is back now. So we also have additional programs like lap swim, water exercise, diving, and swim lessons. Other staff were able to attend the California Parks and Recreation District 3 Youth and Teen Recreation Services Summer Intensive Camp. That's a tongue twister. But we had a couple of staff who were actually presented to the group. And it's about 120 kids who come from different cities all around. And it's typically like summer camp or youth camp staff, people who are working with kids. And they get to learn camp songs and outdoor games and talk about preventing burnout. It talks about there was a special needs and inclusion roundtable. And new staff and returning staff roundtable. So that's something that we send our staff to each summer. And it's really valuable. The 2026 Military Veteran Banner Program launched off the week before Memorial Day. So all of our new 2026 banners are up over at Veterans Park . We have 31 banners this year. So those are all up. So please take a drive over there. They will be hanging in the park through Veterans Day. And then on Saturday, November 21st, we'll have a little ceremony to present those banners after they've been taken down to the honorees who those banners are honoring. Our next big event coming up is our Juneteenth event on Friday, June 19th from 4 to 8 p.m. We'll have food vendors, community partners. We'll have a craft and merchandise fair. And we have some really great entertainment. We have Kim Burrell as our main headliner, a gospel act. And we also have an opener. Our opener is Krita, who was one of the performers at our first annual Juneteenth event. Junior Giants is about to kick off in about a week. And we have almost 600 kids registered. We can't accommodate everybody. We do have four separate divisions, ages 5 to 14. And we have about our T-ball and minors are 5 to 9. A wait list is about 85 kids per age group. And that's with us taking 120 per age group. So it's an amazing program we get to do for free because we partner with the Junior Giants Foundation. And then lastly, don't forget our concert season kicks off on Friday, June 12th. And we are going to be rocking out with Hip Service is the band. So it's a pop party dance band. That's it for me. Thank you. Thank you. Any questions for Amanda? All right. Moving on. Elaine, do you want to go next? Good evening, Chair, Vice Chair, and Commission. For my update, the notice of completion for Heron Park will be presented to City Council on June 23rd. The fences are down and the kids are already playing on it. But we are going to replace one of the swings to be an ADA swing. So we are still going to make that change. And the award of contract for the Aquatic Complex Mechan ical Room is going on June 9th. So we're going to get ready to hopefully award that to Wilson General Contracting, Inc. And the Apple Hill Trellis. We plan to proceed with that project after this fiscal year . So in our new fiscal year, July 1st, per the recommendation of our finance folks. And the Oak Metal Park Replacement Project, the concept plans are due tomorrow. So once I can get those together, I will schedule an in- person meeting with the ad hoc to go over the plans. And tonight we're going to go over this. But I have sent out the request for a proposal for the concept plans for Walnut Park with the due date of June 29 th. So once we get that ad hoc, we will meet sometime probably in July, maybe early August, depending how well we're doing with Oak Meadow Park. And that's it for me. Thank you. Aaron. Yes, thank you, Chair and Commission. The Sand Creek Sports Complex. Boy, if you haven't been driving down Sand Creek lately, it 's starting to come into shape. So we're going to start posting some pictures on our website just to get that information out there that it actually looks like something now. It's been just piles of dirt for so long. But now we've got green fields. They're striping as we speak. They'll continue the striping process for another couple of weeks, as well as tightening up the seams and ironing out the wrinkles and whatnot. So a lot of work's still going on with the actual green turf itself. In addition to that, the parking lot's continuing to take shape. Their curb lines are being poured. There's still flat work being done. The photo area, that plaza area, so the flat work's going to be happening there. So that area will start taking shape. They've got the form set for that picture area. So soon you'll see the actual City of Brentwood sign going up. Obviously, the traffic signals have gone up. They're not activated. Obviously, that won't happen until after the need for it. But they're ready to go. Staff's currently working with the EV charger charging company. The chargers have not been installed yet. But as you can see, as that parking lot takes shape, those chargers will be installed. And one of the big items is that office restroom area was installed this last week. So there's actual structure out there now. And so they'll continue to do the utility work on that building while they await. I believe you said the early July, you'll see the maintenance building go in as well. Right now, they're stacking the trash enclosure area. So you'll see some work on that apartment side of the complex. That's the trash enclosure area. So again, a lot going on out there. Again, we'll start posting some pictures on our website now that there's stuff worthy of photographs. So good stuff happening out there. The City Council had the budget workshop this last Tuesday. Everything went through that we were proposing for the department. One addition was they've directed staff to look into adding a restroom at the Heron Park. So we'll start working on that as well as the rest of the C IP projects that the Park and Rec Department's working on now, as well as the other CIP projects that were approved at the actual meeting, which took place after the workshop. So a lot of items coming through and a lot of approvals taking place. So a busy year ahead for the department. I know Commissioner Myers had inquired about the missing trees along Continente. So staff did a inspection and inspected Continente from Wal nut all the way over to Logano Court, which is also Campanello Way and identified 19 total residents with missing trees. Seven of those were identified as not being suitable due to yield signs at the fountain area and or utilities in the landscaping right adjacent to where the tree would be. So seven of those nine were not suitable, but two parcels have been identified that will be receiving notices to replace those trees. So thank you for identifying that area and staff will continue to work throughout that Continental Region to get those trees replaced. That's the gist of my report for tonight. Thank you. Thank you. Any other questions for anyone? I have a comment for you. Yeah, yeah. Go ahead, Commissioner Myers. The trees were not that I was concerned about along with what you said were the trees on the other side behind. It's hard to describe, but there's the backyard fences are on. Continental and T and between Laurie and Lane and. Griffith, there are three trees missing, at least. And are those part of what you're talking about or are you only talking about the trees in front of people's homes? Thank you for that. Yes, I interpreted the inquisition about the residential street trees. I can tell you those trees you're talking about are city maintained trees right up from the fountain right at that fountain area. As you take a right heading west on Continental. T. Those are city maintained trees that were. Installed within the last couple of years, actually, and I noticed that some of those had been removed, so I did not comment on those yet, but I will certainly. I think we bring back more information about why those had been removed and not replaced because it already been removed and replaced. I know. So I'm not sure. But yes, thank you for that. And I will certainly look into it. Yeah. I drive by there every day. So I know that they're city maintained because I've seen the trucks there, but they just took these trees and never put anything back. So my other question of Aaron is on the CIP funding meeting that you had. Did shade structures make it? Any funding for shade structures? We have not, not in this, not in this current CIP that was approved the Tuesday night. Not. Not, no specific shade. No. Okay. Hmm. Thank you. Okay. Great. Um, informational reports from commissioners. Any commissioners have something to report? Commissioner Myers? I do. Um, Blythe and I attended the ad hoc committee for the Stonebrook play equipment or park. Um, it, the developer was not there. It was just a city meeting with Janice Ellis and, uh, hear th and, um, Aaron. We have another meeting scheduled for next week. We're having difficulty with this park. I will tell you that. So we'll see what happens next week. Stay tuned. Stay tuned. Okay. Thank you. And yes, I attended that meeting as well. Anybody else have something to report? Okay. Uh, on 518, I attended the, um, state of the city address. Very well done. Very fantastic. Great to see all of the council members up there. And today I got to sit in on the youth commission interviews and, uh, great, uh, great, uh, group of attendees that are interviewees that are applying. So it was an honor to be able to be a part of that. Great. Thank you. All right. Moving on to the consent calendar. Um, are, would anyone like to pull any items or are we ready to approve? I would like to pull the minutes for March 26th and the minutes for April 23rd. Okay. Anything else? All right. So we will move ahead with, um, item E, E1. I can have a motion to approve that, please. The proclamation for July as parks and recreation month for the city council meeting on June 23rd, 2026. I move to approve the proclamation. Thank you. We have first. I'll second it in a second. All in favor, say aye. Aye. All right. Motion carried. Okay. Uh, item E2 is up for discussion. Uh, E2, um, I've already discussed with, um, Elaine, a couple of typo or typo on that. But also if you go to, hold on, I think it's page four of the actual minutes, um, or page seven of the packet. Um, two thirds of the way down. It talks about staff is requesting that the park and rec commission discuss the renaming of Stonehaven park to John Ellum park. Uh, I had concerns about that. I have talked to Elaine, uh, because that's not what we came up with. We don't name parks after people. So I don't know. Do you want to talk about it, Elaine, or is that good enough? Yeah. So just for the record that, um, anything that goes in that spot, that is actually a title that is grabbed from our template. So if we put a title in there and this happens to be the title that we put for that specific agenda item, it grabs it and place it right there, right underneath the motion. But staff is aware that that is not the motion being made. Um, the motion is what's bolded and it was just direction to staff to work with the applicant, um, on the dedication. So staff is aware of what is, um, being directed by the commission. So in the future, we will definitely be a little bit more, maybe aware, cognizant of what we're putting in our title recommendation. But we know for this item that is not the motion and direction to staff. Okay. And do you want me to keep going? Um, there was a typo in April as well, but with your April minutes, go to page two of the minutes, 12 of the packet. And down at the bottom, it talks about the stone bridge park project. And I am pretty sure that we talked about having a parking lot. Cause that's my hang up here and it wasn't mentioned. So I just wanted her to go back through the minutes and see if we can't list parking lot. Oh, do you see where I'm talking? Revisions requested, uh, semicolon swings, tot lot, less concrete, more shade parking lot. I want parking lot mentioned cause I don't want anybody to say we didn't ask for it. If I may interrupt, sorry. Um, I will go ahead and re listen to the minutes and see actually those were updates given by Aaron. So, um, I will make a side note that you are requesting to have parking lot. And I believe you said not less concrete, but possibly more concrete. No, I, I think that less concrete has to happen for the parking lot. As I recall, is that right, Aaron? Yes, that's correct. Less concrete at that entry. And basically would increase the asphalt for a parking lot, decrease the concrete for that walkway, which was tremendous at the time. So yes, staff understands the request and we'll make sure we take note. Okay. So can we go ahead and approve these minutes now with if anybody else has corrections then approve them? Is that what? Yes. Okay. Okay. Do we have further discussion on either of the items E2 or E3? Okay. If no more discussion, we will, I will take a motion to approve, um, items E1 and or sorry, E2 and E3, along with the corrections that have been made. I so move. Okay. We have first. I approve. Great. Um, and we have a second all in favor. Aye. Aye. Great motion carries. Thank you. Okay. Moving on to our business item for this evening. F1, accept the updated fiscal year 2627 playground replacement park playground replacement list and approve an ad hoc committee for Walnut Park. Thank you. Okay. Good evening again. Um, so tonight I'm presenting, um, the updated playground replacement list that was once approved, um, and I believe February or March. Sorry. I don't have that noted. Um, so since then city council has met and given staff some direction. So we had updated that park replacement list. So this is the copy for you. So tonight there are two, I guess, actions is accepting the park playground replacement list and also, um, voting in ad hoc for the Walnut Park replacement. So that is a new park that was, um, suggested actually directed by a city council. So you'll see on the list that we have rearranged, um, cabo ose and lake for a different fiscal year. They're not going away. They're just being shifted. So, um, let me know if you have any questions or questions for Aaron. He hasn't talked too much to this evening. I, I had a quick question about the procedure of it all. If you could clarify. So we presented our list to them and they made suggestions and changes. Was there, I went back and watched the meeting. I didn't see a formal vote on it. Do we know the procedure of, or was it included? Maybe that's maybe what I need to understand. Was it included in something larger? Yes. Thank you. If I can somewhat try to clarify what transpired. The action that went to council was a recommendation from the commission. So obviously the council always has the objective of, of altering and redirecting staff. So it went through and then the motion at city council was to change the order. So seeing how it, the motion came through to change it and five members voted. That's the direction staff takes is what council ultimately concluded. And that was a changing of the schedule. By a motion. Light. Can I say a word or is it? Sure. I had one more question then. Okay. When it comes back to us tonight. Sorry. When it comes back to us tonight. And we're voting to approve their suggestion. Does that mean it gives us an opportunity to. Suggest that we disagree or is it something that is already standing? No, perfect. To clarify. Perfectly understandable question. The commission can certainly. Take their own action tonight, which would be to either accept the recommend, not the recommendation, but the informational report basically. Or not. Uh huh. And that's. The commission's. The commission's. Right. What council does with that. They've already taken their action. So this is more of a. Informal. Okay. Acceptance. And or it does not mean the commission has to accept it by any means. Okay. This is a two part. This is a two part. This is a two part. Request from staff because we would still need an ad hoc for Walnut. So the commission could certainly not accept. The first accepting of the playground. You don't have to accept that. Right. Okay. That's your purview or your. Yes. And then still move forward with an ad hoc or Walnut. Okay. Or accept both or either or, but it is a two part and it's either way. Council ultimately changed the schedule. Right. And that's part is done. Yes. Okay. That makes sense. It does. Thank you for clarifying that. Okay. I will take some discussion. Commissioner. Well, I feel pretty strongly about this because the problem with doing two big parks. Oak Oak Meadow and Walnut in one year is we get a certain amount of money we can spend. Those parks are both good sized parks. We're going to have to put good sized equipment in there. And by eliminating the park in shadow lakes, which was a small part, we've now reduced our dollars for the play equipment. And I think I want you guys to be real sure that you want to do that. I personally, I, I don't think the council understood all of the ramifications of this. I mean, we have a list. We look at it every year. We go to the parks. We don't just drive by and see that one looks shabby. We had eight people in the audience from shadow lakes thinking they're going to get a park. This year, a redo. I would like to see us reject the change and make sure that council knows. I didn't know that we had to be there to fight for this or anything. I just kind of thought it was going to go. But I'm very concerned with doing two big parks in one year . We're not going to get the interest. The part that play apparatus is not going to be as good as it could have been if we've done a big and a small. So I'm just lobbying for rejecting this change. Thank you. Thank you. Other commissioner comment. I just have a comment. I don't know if this can be like, if you can elaborate, but I think that's a good question. I'm happy to answer that. That's because that is a tough question. It was a council member that had inspected Walnut Park and decided it needed to be moving to the park. And that maybe the chair would like to comment. Well, I went back and watched it. And the council member said that she drove by the park and it was her assessment after driving by the park that it should be moved up on the list. So that's the reason I saw that she gave. So that's the reason I saw that she was going to be moving to the park. And I think that she was going to be moving to the park. And I think that she was going to be moving to the park. And I think that she was going to be moving to the park. And I think that she was going to be moving to the park. And I think that she was going to be moving to the park. And I think that she was going to be moving to the park. And I think that she was going to be moving to the park. And I think that she was going to be moving to the park. And I think that she was going to be moving to the park. And the contact that I have been, sorry, in touch with initially for this park, I have already reached out to soon thereafter, finding out that we're not going to do Lake Park. So she is aware of this. And also, I guess, recommend or suggested that she could always go to city council and express her feeling there, since this is a direction given to us from them. Thank you. I do have a clarifying question. So is the money that's allocated every year dependent on like the size of the park or dependent? Is it been predetermined? I guess that's my clarification that I'd like to have. No, thank you. Another good question. The budgets for the playground replacement are based on the size of the park. And to Commissioner Myers comment, it does play a role as far as the overall budget. But we still do start with a, and I'm just going to throw a number out there. If a small park that used to be 200,000 budget, a larger park was a $350,000 budget. So in the sake of Walnut and Oak Meadow, those are two larger. So both of those will start with the $350,000 budget instead of a $200,000 budget. Don't quote me on those prices because we've escalated to CPI over the years. But regardless, we do budget and request through finance. A larger parks budget is certainly larger than a smaller park to start with. Correct. So I guess if we are doing two larger parks, that wouldn't impact our funding? Or does that, because we're choosing two parks, does that make the budget smaller? It does not affect our starting budget, but it certainly may affect the overall budget if we wish to have additional items or something above that budget put into that. So it certainly does affect it overall, but starting point is for a large, for two larger parks. Thank you for the clarification. Could I make another question? Sure. If nobody else. So the CIP for this coming year has already been approved. Is that correct? Yes, that's what was approved at Tuesday night's meeting. And it did approve Oak Meadow and Walnut. So would they approve 700,000? I don't know off the top of my head what the number was, but yes, it was whatever were, have accumulated to this point for those two larger parks. So yes, and within range. But no shade. Well, we can certainly add, we can put shade. We have the money, but nothing additional. So we can certainly within that budget. You have to give up. You have to give up. Yeah. Just to also mention, when I do put out those requests for proposals or the concept plans, I stress, stress, stress. And my emails to them, shade and adaptive recreation. So they know we've worked with some of these vendors over and over again. So they know what we want. And they're going to try, and they always do, provide some type of shade. It might not be like the Disneyland type shade, but you will get shade. So just. Well, to that point, Elaine, I stopped at Stonehaven, which was just done. And there is a lot of shade in the apparatus itself. But there was a woman there with her kid, and there were three slides, and none of the slides were covered by the shade. And she said that her little kid went down the slide and burned his legs. And she said, you know, her comment was, why didn't you cover the slides? So unless we do a canopy type thing like at Orchard, the shade internal is nice, but it doesn't solve the complete problem. Thank you. As far as my comments, I would agree with the Commissioner Myers and some of her comments regarding the same type of thing where I feel that we spent a lot of time coming up with this list. We considered many things. It's a process that does take place over many years. We adjust our list as needed. We, I know as the Commission felt very strongly that because so many of the people that live near the Park Lake Park came to request that we had great discussions with them. And that was one of the reasons that we moved it up. So I, too, am just extremely disappointed in the process of how this all happened. I was sad not to see any sort of discussion by the Council. It seemed to just be something that just wasn't really considered. And to me, it's disrespectful to us and the amount of time that we spend in this. I do understand procedure and that ultimately this park will go through, but I would hope in the future, I think that Council would consider with a little bit more thought and consideration for what we have done. Or at least a robust discussion before deciding to change something that we spent a lot of time on. So, um, let's go back. If there's no more comments, anybody have anything else? Okay. I think we should make two separate motions if we can, please. Um, so if everybody's comfortable, we can move ahead with, um, accepting the park playground replacement list for 2627 . So, um, as, as changed or as, as done originally. We need to approve it as Council has. Changed it and presented it now to us with Walnut Park and Oak Beadow Park as the two parks will be doing this year. Okay. Okay. Okay. Okay. So if I have a motion, we can move forward with that. Okay. Well, I'll make the motion. I can. And we can. I want no part of this change. Um, let's see. I would make a motion that we stay with our original. list for replacement equipment as, as this commission. Suggested. Okay. Which would include Lake Park and Caboose Park as well as Oak Meadow. Okay. Okay. Okay. I'll make a motion that we stay with our original list for replacement equipment as, as this commission suggested. Okay. Which would include Lake Park and Caboose Park as well as Oak Meadow. Yes. Okay. Would that be acceptable. And, and postpone Walnut Park until next year. Okay. Would that be procedurally what we need to do this evening or is it best to take what they prepared? I understand you don't want to approve what is presented and we can note that we can note that, but we probably should still make a motion to approve it. And you can also know at least someone is bringing it to. Because I think we have to look at their proposal and either accept or reject it. Okay. What I'm understanding. Yeah. So if you want, I can just make a note that the commission as a group is not accepting what is presented by staff this evening. The list. Well, I don't know about the commission as a whole. It's how I feel. Yeah. Okay. Cause nobody's making a motion to accept it. I just took it as nobody wants to approve it. Okay. So if somebody. Are we all on the same page with that? Yeah. Okay. Okay. So, so noted. It sounds like we're all on the same page with. So for the record, there's nobody on the commission that's going to approve what is presented before by staff. Yeah. Okay. Perfect. Thank you. Thank you. Okay. Okay. But as a second motion, we need an ad hoc committee created to, we need an ad hoc to work on the Walnut Park playground replacement. So is anyone interested in being on the playground replacement for Walnut? I'll volunteer myself. Okay. Thank you. And I'll volunteer as well. Yeah. Okay. One of you new guys get your feet wet on this one. It'll be Walnut Park's nice. Yeah. All right. So, um, commissioner Velasco and, um, commissioner Guharry, right? Okay. So, um, yeah, let's do a motion for that. Please. Great. We have a first, we have a second. I second. Okay. All in favor, say aye. Aye. Great. Ad hoc is approved. Thank you for that. All right. Moving on to future. All right. Moving on to future agenda. I request for future agenda items. Does anyone have something they'd like to request for a future agenda? Um, I would like to request, uh, if someone, I'm not sure if I'm doing this properly, but if we can look into the tree, the redwood trees that are growing down Sand Creek Boulevard. Um, there are many that sort of line, uh, after the railroad tracks going towards streets of Brentwood, forgive me for not noting the exact streets. Um, some of them look in a reddish color that could indicate that they're not doing so well or probably dying. Um, some look robust and are healthy. So my concern with those are fire hazards and the health of the trees. Uh, just they're beautiful trees. And I would love to see if they can be kept in a healthy way. Um, if that's already being done, my apologies. If not, I would just love an opportunity to take a look at them, make sure they're doing okay. And if they're not, then see what we can do about them. Yes. Thank you for that. The staff has identified the redwoods. I want to say six, seven years ago. We do have a program where staff is trying to save them as much as possible. If I might suggest maybe this is an opportunity for staff to do a presentation for the commission on where that program is at right now. Um, so as opposed to a future agenda item, maybe it's more of a future presentation from a park and recreation staff. If the commission's okay with that. I'm okay with that. Does anyone else have a future agenda item? I do. Um, I'd like to request that. Staff look into the feasibility of a specialized recreation programming through the city specifically as a future agenda item specifically funding staff and like comparable programs here. Thank you. Anyone else? No. Okay. And, um, I'd like to make a motion that we adjourn this meeting at 7:40. I'll second. All in favor? Aye. Thank you. Bye. Bye. Bye. Thank you. Thank you.

As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. As test test. - Here. - Good job. - Commissioner Curto. - Here. - Chairperson Lynde. - Here. - Vice Chairperson Guharie. - Here. - And Commissioner Velasco. - Here. - Thank you. - All right, thank you. Please stand for the Pledge of Allegiance. - I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice. - All right, moving on to public comment. Do we have any public comment tonight? - Not at this time. - Okay. - Thank you. Then we will move on to presentation. And we have Diva here tonight. Thanks for coming. - Good evening, everybody. How are we all tonight? - So, my name is Diva Santiago. I am the recreation coordinator for our lovely Parks and Recreation Department. And I oversee youth programming and facility rentals. As I mentioned, I'm Diva. I've worked for the city since 2004 as a part-time staff, starting in the PAL after the bell program. And then in 2016, I was hired on full-time as an administrative assistant. Then in 2023, I was promoted to recreation coordinator, as where I am here today. I oversee, like I said, the youth programs at the community center and camps, as well as all the facility rentals for the community center and the library community room as well. So, just to talk a little bit about facility rentals. Residents can book 18 months out in advance and non-residents a year in advance. And we don't take any rentals no less than 30 days, unless it's a memorial service celebration of life type situation, special circumstances. As of right now for our bookings, we are fully booked for Saturdays through May of 2027. And slowly but surely hitting the mark for Fridays and Sundays as well. We have reoccurring rentals in our building for businesses and nonprofit groups like the Lions Club and any of the business networking incorporations like BNI. We also host special events in our facility, like the annual Quilters Guild quilt show, every second weekend of August. They use our entire facility upstairs, downstairs, and all around the world. They have been with us since 2019. I actually brought them on board with us. Also, we work with the external special events as well out in the parks. So, like the, for example, La Grande Fiesta, they rent the park, but they also use the community center to host some of their events on the inside of the building. As well as the library community room, we can only rent that room during certain days and only during library hours. So, the days that we can rent that room are Mondays, Fridays, and Saturdays during the library operating hours. That room can host about 50 to 60 people. And so, it's great for small birthday parties and baby showers and stuff like that. Staffing for our facilities. For each shift, we have about a minimum of two people per shift. And we have about three shifts. There's an opening shift, a mid-shift, and a closing shift. The opening shift arrives about one to two hours before our renters get there, so they can get the tables and chairs set up for the facility and make sure everything is up and running with no problems by the time the renter gets there. When the renter does check in with them, they do a facility walkthrough to make sure it's to the standards of what the renter needs and makes any last-minute changes. The mid-shift is an easy transition shift. It's to just make sure the renter stays informed and keeps everything going, making, checking trashes, checking bathrooms, and keeping the facility clean. The closing shift ensures that the rental ends on time, does a closing walkout with the renter, make sure there's no damages, and does a checkout list to make sure to notify me that everything was good to go and the renter can get their full deposit back. And then they're there another one to two hours, depending on how big the party is, to do the takedown of the rental. In all conclusion, all of our shifts work together to ensure the renter's safety and enjoyment throughout their time in our facility. On to my youth programs. I have dance classes, gymnastics classes, yoga and mindfulness, tiny talk golf adventure classes, and my awesome Camp Brent wood. We'll start off with our dance classes. Our dance classes are held weekly, Monday through Friday, Monday through Saturday. We have some morning classes for the the littler ones, one and a half to five years old. Then afternoons are for the five to 13 year olds age group. Our dance sessions are eight week sessions, and at the end of each session, we have a dance recital that we host over at Bristol Middle School. This our summer session, we will actually host at Heritage, because Bristol will be undergoing maintenance during that time. We also have our gymnastics classes, and same thing with them. We have them Monday through Saturday. Morning classes for the six months to five year old group, and then afternoons for the five to 13. These classes are six week sessions, and at the end of their session, they get a certificate of completion. The classes include tumbling, cheer, and ninja classes. Those are our most popular ones. We also host yoga and mindfulness. These are on Thursday afternoons for the ages six to nine. Our young yogis will stretch, breathe, and do poses. They will learn how to practice and build strength and flexibility and body awareness. This is one of our newer programs is our Tiny Talk Golf. This is for ages three to six. It'll help them develop coordination and motor skills. It teaches them basic golf skills just using our kid- friendly equipment. Our staff is really great with them. They let them make their own little courses and do all sorts of different games. They get their own little tea cards as well. Then we move on to my adventure classes. Adventure classes is like a pre-K type situation preschool. We have Tiny Talk Adventures that is held on Monday. We have Monday-Wednesday sessions and Tuesday-Thursday sessions for ages three to five. Then on Fridays, I have a parent in me where it's for ages one to two. The curriculum is kind of the same just based on their age level. We have a circle time with storytelling. We have arts and crafts. We have a cosplay because they have a kitchen, a diner, and a little veterinarian set in there. And the kids just love playing around and doing all the cool things. They'll learn foundational concepts like colors, shapes, numbers, and more. The staff is really great with them. We get lots of returners. We have about 15 kids per session. Camp Brentwood. Camp Brentwood is our seasonal camps. And it's for first through sixth graders. They build relationships and confidence. They have indoor and outdoor activities, arts and crafts. And each week is themed. During the summer, we also spend half of our day over next door at Liberty in their pool. Each grade level, I host about 30. For first and second grade, third and fourth grade, I host about 32 kids per group. I can take up to 32 kids per group. And fifth and sixth grade, I can take up to 24. We also have a program called Recreation Leaders in Training. And that's where I, my Arlets. And we take about six each week for them. And they're just young leaders learning to, we help them shadow with our recreation leaders and our camp leaders to learn the skills. And we also teach them how to fill out a resume, fill out job applications, how to count money. Some of those little mini life skills just to get them ready for the, for their future. We also host a mini camp for ages four to six for our little preschoolers. So an average each summer and each week, we have about 50 to 60 kids per week. So it's a lot of fun. You can stop by anytime. We have a great time. But lastly, I can't do anything without our team. My team is amazing as going from my, my equals, the other coordinators, my supervisors, our management team, and especially our, I can't do anything without my part-time staff. Thank you. Great. Thank you so much for coming tonight and sharing all of that. Anybody have any questions or comments for Diva? Before we move on. Yeah. I was actually wondering, are, for your classes, do you have like contracted instructors or are they like city employees, essentially? For our in-house programming, they're all city employees. So we find, um, teens or young adults who have had those types of trainings , gymnastics, dance, yoga. And if not, then we kind of put them through some trainings with USA Gymnastics and some other dance training sessions. Thank you. Thank you. And I had a second follow-up question. For Camp Brentwood, what is the ratio for camper to counselor? It is 10 kids per one counselor. And so with my 32 in each age group, um, I can have up to three groups in each one of those age, um, grade sessions. Thank you, Diva. All right. Thanks for coming tonight. We appreciate it. No problem. You all have a good night. Thanks. You too. Okay. Moving on to informational reports from commissioners, sub committees, liaison and staff. Uh, I think we'll start with staff this evening. Tien, do you want to start us off? Are you here for Amanda tonight? Okay. Welcome. Thank you, chair. Good evening, commission. Uh, as the chair mentioned, I'm not Amanda Chaney. I'm Tien Nguyen, uh, recreation manager. Um, so I'm providing the updates from our recreation division. We're excited to share our summer activities guide is out and published. It's your go-to for unforgettable season, uh, May through June, or excuse me, May through July. Um, we'd like y'all to check it out and make a splash into our swim lessons. For all ages and skills, explore inclusive, adaptive programs and activities. Keep the kids busy with camps, sports enrichment classes, and more. A lot of the favorites are back for a lot of our programming. We have, um, our concerts and the park series, our youth commission events, sports leagues for all ages. And special this year is a celebration on the 4th of July, the America 250 celebration. So we're very happy to bring that to the city of Brentwood. Um, you won't want to miss out on all these great events. A couple of things that we've been working on that have happened in the past is last week, we did host the third annual community of service event. Um, some early stats coming back from the event. We have over 396 volunteers officially registered for the event itself. The day of we had an additional 100 plus volunteers who showed up that day. So another really good turnout. Very appreciative of, um, the community and the support that we got for this event. Last week, we also hosted our first inaugural all abilities resource fair at our senior center. Um, this happened on April 15th. The event brought together 41 incredible vendors offering a wide range of services, including governmental services, educational support, independent living services, job development programs, mental and therapeutic support activities, and a lot more. We had over 125 attendees for this inaugural event. So we're very proud of this. Um, also, I wanted to share that our junior giants program, that's a free baseball softball program that the city hosts in partnership with the San Francisco Giants Foundation. Um, we've already have 458 kids signed up for that. So we're very, very happy to bring back that, bring back that program this year. Every year, we're always looking for volunteer coaches, volunteer parents. So, um, if anyone's interested, we'd be asking to reach out to us. Um, of course, sign the kids up, but we're always looking for coaches and parents to participate in this totally free program, um, for our kids. Um, I think that's all the updates that I have. Thank you again, uh, for all that you do. Um, and I'll conclude my report. Great. Thanks so much for coming. Elaine, you want to go next? Yes. Good evening, commission. So on April 16th, we had our BFAC, um, bid openings. So staff is working through, um, getting the contractor on board. And tomorrow is our day. So we thank our ad hoc committee members, Curto and Velasco for our recent meeting. And hopefully you'll join us tomorrow from three to five at the Marsh Creek staging area. And the Oak Meadow Park playground placement. I have put out the bid for the proposals. So I will be, um, reaching back out to the ad hoc committee , which is Commissioner Myers. And I believe the last go is on that, um, ad hoc. So hopefully in June, the deadline for the proposals to come back is May 29th. So I'm hoping to catch, um, Commissioner Myers before she goes on her hiatus to Alaska. And that's it for me. Thank you so much. Aaron. Thank you, chair and commission. Uh, just to kind of highlight what Elaine was talking about with that Arbor day. We actually had a resident, uh, call in and he wants to attend the event and donate over 150 oak tree saplings. So any attendees will be able to take home some, some sa plings with them. And then staff will also be utilizing those saplings to plant, uh, throughout the city as well. So really nice, uh, uh, opportunity and a, and a nice resident to, to offer his help. Um, the sand Creek sports complex, obviously it's, uh, moving full speed ahead. We had a couple of rain days, didn't set us back too bad. Uh, fortunately we had the, uh, most of the rock, uh, down before the rain came. So it alleviated a lot of the mud on the site. Uh, so they were able to get back to work, uh, as soon as the sun came out. Um, the things you'll start see happening out there, probably the biggest is they do have the synthetic field, uh, turf installation, uh, starting the first week of May. So should be next week. If not the following week, for sure, you'll start seeing nice green artificial turf out there. Uh, they're continuing with a lot of concrete work, obviously the curbs. Um, but, um, I think the shade structure is the next real structure you'll see go up, uh, in the coming, uh, week or two. They've, uh, had to make some adjustments to the, um, shade that's over the bleachers, um, but nothing, nothing major. So they are working through some minor corrections and then the, the building. So building B, which is the main, uh, restroom area is scheduled for May 18th. So certainly by the end of May, you'll see a structure out there. So that's pretty exciting stuff. Um, as well as that traffic signal that they continue to work on. Um, so a lot of things happening out at the sand Creek sports, it's still on schedule and right on budget. So things are looking good. Um, staffs, uh, if you recall the apple hill trellis that was presented to the commission a few months back, uh, I think we've think we found a way to incorporate the original wood structure. Cause I knew the commission kind of liked that, uh, the original wood structure, but, um, by utilizing metal posts and then use wood slats for it. So it looks like a really nice product that mimics the original, but it's certainly a lot stronger with, with the steel structure. So we'll start, the staff will start working on that, uh, RFP, um, any day now. And we should see that hopefully, uh, we're talking about maybe when schools out, because again, with, uh, the Grand Unlemetry right there, we try to , uh, avoid any traffic, uh, school traffic. So, but we'll see, depends on how, how that RFP goes. Um, the, as I believe the ad hoc, uh, for the stonebrook conceptual got the email that that's been delayed due to a conceptual design that just was not up to standard and it did not meet what the commission, uh, the ad hoc had, uh, requested. So staff's, uh, asking the developer to, uh, create a new conceptual based on those requests, requests such as swings, tot lot. There was too much concrete. Um, the shade literally didn't have anything under it. It was just a shade. So, um, staff didn't want to present that to the ad hoc incomplete. So the developer's going to work on bringing that up to standard and then we'll reschedule the ad hoc meeting in the coming week or two. Um, so you'll look for that invite. Um, The, that's the way down there. The 414. So the city council workshop that was held last, uh, Tuesday had a lot of items and a lot of park and recreation items as well. Uh, one specifically was the city council decided to move Lake park and caboose park out a year and move Walnut park up a year. So this 26, 27 fiscal year, Oak metal will still be a play structure replacement. And now it's Walnut will be a, a replacement. Um, so staff will be bringing back that playground list, uh , at a coming meeting. Um, but I don't believe any of the other parks change, but it did move Lake back out to 27, 28 and caboose to 27, 28. The commission or the, excuse me, the city council also requested a future agenda item for staff to look at adding a restroom to Heron park as well. So I know the city council does have a strategic initiative workshops coming up in the, in the next few weeks. So we'll see where, um, the strategic initiatives come from city council. And that's the last I had. Great. Um, moving on to commissioners. Does anybody have a report? When did we do the ad hoc meeting? Was it since the last meeting? I don't believe. No, I can't recall. Oh, I can't recall either. Um, can we ask questions of what staff said or. Sure. Shall I? Yeah, no, sorry. I skipped ahead. Do you have a question for. Yeah. Aaron. Aaron. I have a question. Walnut park and Oak Meadow are both fairly big structures. Um, if we do two of them in one year, are we subject to a minimum amount of money or do we have to spread? You know what I'm saying? Doing two big ones. Does that cut? No, that's exactly. And a great question. Finance was at the meeting and finance did not balk at that request from council. So park and recreation staff will continue to work with finance to make sure the budget is there to do two large parks in one year. Okay. Thank you. No, I'm done. Thank you. I also have a question. Um, could we share the trellis presentation with commissioner Velasco and Curto please? I don't believe they were at that meeting. I don't recall if we had a PowerPoint for that, that we could just say, I believe we had a power point. Okay. Then maybe we can just distribute that through email if that's fine. Yes, please. Thank you. Yes. Thank you. No problem. And Aaron, I had a question. Um, I know the residents of Lake park or quite passionate. And I believe they were the ones that were here, um, discussing, uh, their desires for the enhancements of their park. I was just wondering if we have capability to reach out to them, um, and kind of let them know what's going on. I'd like to keep them informed. Yes, we do have contact for at least one, maybe two of the individuals. So staff will certainly reach back out and, and explain the circumstances. Thank you. Anyone else have a comment? Question. Okay. Then back to subcommittee, um, or commissioner updates. Anybody have anything to report? I do. I do. I actually attended the all abilities resource fair and it was beautiful. There was so many vendors, so many families. A lot of people were happy and I love the fact that it was in a very accessible central location. Lots of parking, which was really important. Um, and yeah, I thought Carrie did an amazing job and I think kudos to the whole team. So thank you. Um, I just have two quick updates. Um, commissioner Curto and I, uh, we attended the city council recognition for national volunteer week last week. And just everyone to the city. It was very meaningful, very special. There were so many people here and just a great celebration of a lot of things going on for the city. That was really nice to be a part of. And then secondly, I participated in Brentwood's community day of service. Um, blown away at the amount of residents that were there to help. It was wonderfully done. So much fun to meet so many people and I look forward to it next year. Thank you. Anybody else? All right. Great. Great. Moving on to the consent calendar. Everybody have a chance to look that over. Um, if I may interject. Yeah. Jamie's looking at me. Um, staff would like to pull the minutes because there is a clerical error and I apologize for that in advance. We inserted the wrong month. So we will bring back next month, um, the March set of minutes. Okay. Okay. They are done, but somehow not the right ones got entered in there. So I apologize. Okay. So we can pull that. Then we can go ahead and, um, we'll just table it for next month. Okay. Thank you. Sounds good. Um, everything else looks okay. We will go ahead and entertain a motion. Okay. Okay. Okay. Commissioner Myers. Can you turn your mic on, please? Oh, yes. Oh, yes. Sorry. That's such a problem. Um, I'll make a motion to approve the consent calendar with the exception of F4. and f1 and f1 okay all second all in favor say aye aye aye aye aye all right motion carries uh do you want to discuss f4 yeah i do um there is a street that i go by every day that needs some trees replaced and i don't know this is maybe a good place to insert it because i did the city website and got no interest in replacing these trees but at least three of the grouping have been pulled out and not replaced so i speak of lorry it's it's on contin ente avenue i guess drive i don't know what continente is between lorrien way and griffith lane and it's street trees that are young and three of them at least have been pulled out and not replaced so i'm just asking and i am amazed at how much the maintenance group has done in general just you know they listed everything and it's huge i hate to add this to their problems but please have them look at it thank you yes we will absolutely send our uh staff arborist to inspect well the entire strip of continente thank you and i make a motion that we approve f4 okay we have first we have a second all second all right all in favor aye all right motion carries thank you all right moving on to um business items we don't have anything tonight though requests for future agenda items does anyone have anything this evening well i still am looking for a discussion on indoor pickle ball but where do we leave that are we going to pursue the possibility of doing this are there any places in brentwood that are for rent or does the commission even want to go ahead with it i guess we need a commission vote and discussion first if the commissioner recalls at the last meeting this was brought up and staff responded that it's a city-wide issue staff will be bringing pickleball back to the city council at the august meeting that might be coming sooner at that point in time is when the indoor pickleball request will be thrown into that staff report for again when um the staff does report to the city council okay please try not to do it in july if possible or i can zoom from alaska thank you thank you do we have any other requests all right uh then i would like to um do i need to do the first and second for this one as well okay i'll entertain a motion motion to adjourn the meeting i'll second oh i'll make a motion to adjourn the meeting at 7 26 and i'll second great all in favor aye okay great thank you you

Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. And of course, And it should be $1,000 for the for the $1,000 for the funding per year, and movies in the park and We do have to do, possibly a little over the and no hands, and no hands, And it's the Ag fund. for the Ag, and the bag, and we, and we, and we, and the If we can legally. Well, we can legally as long as it fits within agricultural uses, which this is. But the other thing is too is we're paying for a map when we just helped. Did we help pay for that magazine they just put out? There's a map in the middle of it. Do we really need to do another map? No. It was produced as part of the magazine. But if you open it, it's in the middle. Right. So we are providing funding for that. Hold on a second. Harold wants to see. Sorry. We already. Okay. We already funded it. Okay. So I think that's something we need to think about is just moving that to the Ag Fund. When it comes to the 3%, I totally I'm fine with moving up to 3%. My question is historically, we've done 3% once, left it flat for two years, gone up 3%, left it flat for two years. That's how we've done it since 2018. It was 8,500. It was 84-42. So 2021. So 2021. And before that, it was 81-96. So I'm. No, we're two years, two years. No, we're good. They actually did three years. 21, 22, and 23 were all the same. So, yeah. So 24 and 25 were the same. So I'm fine with it. I'm fine with the increase, but I'd like to leave it the same. So 87-55 to 87-55. On all of these, I'd like it to be flat for the two years. Like we've done it historically as a city. I don't know how you all feel about that. I'm not so. The proposed funding, I'm not so in a bunch about moving the number so much as I am. I think that they, I do agree with the Ag Fund being to fund the Harvest Time Map Trail. Yeah. I think that would bring $10,000 back into our economic development grant available funds. And that can mean a lot for more than one organization. So I absolutely agree with that. Yeah, that's a lot of money. But as far as the 3%, is there, have we noticed from the chamber and from the city that there is a need for this additional amount at this time? Are we just naturally doing this? Have they requested more money? Was it staff-driven or? I'm going to take a stab at that. And I know from the past it was flat. But costs, as we know, continue to go up. So. I guess that's not the question. The question is who was the initiator of the increase? Was it staff? No, no. Well, staff. On a broader level. Okay. It was suggested by finance. Yeah. Okay. The other thing is because, and we've talked, and correct me if I cannot talk about this. We did say that winter market is going to come out of econ dev. So that's why I'm trying to be cautious about how much money, because I don't know how much the winter market is going to take. We know that's going to take a big chunk. So a lot of organizations that we used to give money to are not going to be able to get funded this time around, because we'll be using those funds for the winter market. Have you tallied up what the 3% increase is? Well, it's going to be 2,412. For the summer concerts. Yeah. And then about 3,000. 3,000 total. Yeah. So I guess I'm just fine with doing what we've done in the past as a city is keep it flat for two years. And then in two years, we come back and do whatever the CIP, whatever is going to be. So keeping it flat would be the 82,818. Yes, for two years. But then we're going to also back out. We're going to hope to back out the, what you call it? The map. The map. Yep. I guess my question is, why did, like, we haven't approved this. So how did we, how did they, they already ordered the maps with this money that we haven't even approved yet? No. Next year's. Okay. So, so those were, those were my feelings about it. The other thing, Harold, we had talked about having a postmortem sheet. So we used to do postmortem on all of our events. They would have to come with all the information on what they spent. Darren stopped that practice. And that was not approved by us as LUD or the council. No, it was never approved by us. It should never have been stopped. So we need a financial P&L from these organizations after they, after they finish up their event. For the director, chief of Duffy city manager. I think what we can do is we can make sure that when the report goes to the council, that it includes that as part of this. As part of the obligation for the group, for the grant. Do you want it after the fact or before? I was thinking after they finish. Like, like really, what did it cost? Do we need to look at more or less for next year? It should be what, what it costs them and the report on in terms of achieving the goals that, that were outlined. Okay. Thank you. I agree with that with some receipt process. There, there's no document. There's no way for us to document funds were actually used for the, for its intended purpose. And it was just done without our consent. Um, I think because it made the process a little bit easier for staff to distribute out the grant funds. Um, but I, I think that this is for accountability. I think we need to make sure that it's serving the purpose that we want it to serve. You know? Yeah. The last time I saw it done was like 2022, if I remember correctly, something like that. Oh, wow. Okay. Yeah. So it's been a while. Yeah. I would imagine that the organizations wouldn't have any problem with this because these, these priority events are events that they've done over and over again. And so they've surely got a, a, a, a well-defined, uh, operation. So I'm sure as part of the, uh, contingency for the grant, they'll be more than happy to, to, uh, follow through with that. And I guess we should say, I mean, I, I like all of these events. I think that these are, I mean, we need the maps definitely. And if I thought I get the magazines on every year, so a map is fine. It's just where those dollars are coming from. But I think all of these events are when we ask our residents what they want. Events is the number one thing they want. So, um, I'm all for all of these. Great. Okay. I think that the staff would have also have to update the resolution because it's inclusive of the harvest time trail maps coming from this fund category. Um, it is actually the last paragraph on page five. And so it would have to be an amendment to the resolution, but I guess that resolution will occur during the council meeting. So when it comes back to council, we'll have an updated resolution. Do we want to add anything contingent on the, um, P and L results as well? If that goes to council for the review, I don't know, Harold, is that what you said? As far as providing that to council before, um, it's formally recommended. So when we send the report to the council next week, we'll incorporate that in the report. Okay. But I don't, yeah, it would be kind of an early, I don't know. My recommendation at least is, you know, contingent on a, um, I don't know, positive P and L report. I don't know how to phrase that, but yeah. I just think, um, the purpose is just to see that the money is really being used for the events and what items it's being spent on. Yeah. Cause I think it's, um, if we have a, um, a P and L in advance of the event, then we may create barriers for people. Um, we're just basically saying some, some companies, some organizations that may come for the grant may not have P and L's cause they're new. Yeah. Um, I think we had a lot of new people come before. I don't know how many, but this is the, like she said, postmortem. Yeah. And so we wouldn't do that at this level. It would be after. So we actually run through the cycle program. So what you can do is because these are priority projects and they were funded last year. You can make sure that they give you the P and L from last year. Oh, that's true. That's part of the contingency for this year's approval for the grant. Right. And this would just basically be the chamber harvest time in the city of Brindwood. But I think what I'm talking, I want to be careful because when the economic development grant, that's not what she just asked for a P and L. What she asked for was the postmortem, which is after the event occurs. Yeah. Basically the, we've never required a P and L before any of these grant programs. We've only required for them to give us their expenditures. And basically I believe they were submitting actual receipts, which is what I would like for people to, to at least provide receipts or some type of documentation that funds were applied as they were requested in their grant program. The P and L to me is not the highlight of needing a P and L. I do think there needs to be some form of accounting, even for the city of Brindwood after the fact, but in advance of the fact, I don't need last year's P and L's. What I would like though, moving forward is for all of the events to account for themselves. And I think one of the things that was happening is we'd get these applications and they're like, we're going to need money for this, this, this, this. And then we get the receipts and they kind of didn't match up, match up, which may our decisions in the next grant program. You don't need as much money because you didn't even spend it or you didn't spend it wisely. Yeah. If I can also just to, uh, to just a point of clarification for the harvest time trail map. And I can check with finance, but because the ag mitigation fund is, um, for ag mitigation and not necessarily for programs like a map, I would be concerned that you, they may not be able to pull that money. Well, we can check with legal and not only that, we can basically make this agreement the same way we do at court saying we agree with this moving forward subject to it passing through legal. If it doesn't pass through legal, then it will stay on this same trajectory from these funds. I was going to recommend that. Okay. Beat me to it. Yeah. So, I mean, we don't, we don't need a motion here. It's just suggestions. Our suggestion is, um, we're going to need some kind of post analysis, you know, with receipts and stuff after it. If the harvest time app is happening, it's just where the money is going to come from. We prefer for it to come out of ag. And then, um, what was the other thing? So flat for two years, the ag fund. And I think, and the postmortem and. And just for my clarification, it sounded like that report for what next Tuesday would essentially be what 23 and 24 in terms of these priority events and what their, uh, historical performance look like. Right. Okay. So as a, as a part of that, um, report to the council, we would be approving the new recommendation contingent upon them providing those, those statements from 23. But that sounds like that's your recommendation. That's not what she asked for. Okay. If, if we can just add, if that they want to add that to the staff report, but that's my vote would not be contingent on that being provided. Okay. My vote would be contingent upon after event occurs that we get the, an accounting of the event with. Yes. Yes. Absolutely. I'm okay with the way the application is now. They tell us what the event is and what they're going to spend on it. That's totally fine with me. Okay. And then after the fact, we go, okay, they said they were going to spend on signage this much. Did they like, did it, and it doesn't have to be perfect because that's a forecast, right? Right. Forecaster moving targets. But like, was the money used for the event? I guess it's what we want to make sure. Sure. Okay. Yeah. So that was it. I mean. One last question. Do we have any requirements as far as what percentage of this giant bucket goes to priority projects versus that? Because it's kind of hovering around 29-ish percent. I don't know if there's a, if there's a moving margin or anything like that. It may be not. I'm just curious. And it may change if we get new priority projects. And I mean, eventually the council may want to decide to put a cap on it just so we make sure we have amount available. But I don't know if this is agendized for us to be able to make a recommendation to council at this time. But I don't think it's a bad idea because eventually if we keep creating, for example, Juneteenth used to be on here. We took it off. But if we keep creating priority projects, there may not be a lot of funding left for the economic development grant. So I think that is within your purview to be able to make that recommendation. Yeah. We're discussing the priority projects category. If we pull down the harvest trail map into the ag, then that would bring the number down. I don't know if there's a bottom threshold or upper. Yeah. But definitely. Where are you all thoughts on where it should be at? So I've been thinking about this. We don't even have a definition of what a priority project is. We don't even have it like what. So, I mean, I think we I think that's a totally separate agenda item. Like what does staff recommend? What is the criteria for you to be a priority project? Is it amount of tax dollars that go up? Is it people of, you know, the amount of people that it brings in? And I don't know. But I mean, do we need it? Do we need a definition for priority projects overall? Yeah, we can bring that back to this group for recommendation to the full council. I think that's a good starting point. Yeah. We can go there. And then, I mean, I think then we can determine because at some point, if the Christmas markets will be in here or the holiday market, then that will take a much larger amount of the budget. And so if we capped it now. Yeah. We kind of shoot ourselves in the foot. Yeah. I just think, yeah, I think we need to see how much that winter market is going to be. And if the people, if it resonates, if it doesn't resonate, we don't do it again. Yep. You know. Okay. But yeah, I think defining what a priority project is like, genius. Yeah. Yeah. We just made that up, I think. Somebody who's dead. Yeah. And I know Abraham used to have like, he used to have data on how many phones ping. So we know how many people are coming, at least downtown, not in other areas. Right. Like, I mean, we can't even keep track of how many people go to our farms. That's like so many. But yeah. But at least downtown, we could define those. Now that we have a more technically capable staff person, no offense to myself. He has experience with Placer AI. So he can start getting numbers on those events and the number of people who have attended. Okay. That sounds great. That'll be really helpful. Because even when we're going through all of our funding, like to understand who brought in the most money, I think it would make it easier for us to know who to allocate more funds to. That was, those are our, I think that those are our recommendations. And with that, if there's nothing else. No, we don't need a motion for this one. I think so. Yeah. I mean, do I make a motion to adjourn? Second. And we are adjourned. Second. Second.

Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Thank you. Okay. I am calling this meeting for the Arts Commission to order on April 15th, 2026 at 7:06 PM. Okay. Let's start off with a roll call. - Okay. - Commissioner Cook? - Present. - Commissioner Gascoigne? - Here. - Chair Cook? - Here. - And for the record, Commissioner Wallace and Vice Chair Thomas is currently not present. - And let's stand for the Pledge of Allegiance. - I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all. - Regarding public comments in person, pursuant counsel, administrative policy, meeting rules and procedures, section 5.2, decorum generally public, comments by members of the public are generally limited to five minutes or less time if a large number of speakers is anticipated. - Speakers desiring answers to questions should direct them to the Arts Commission and if relevant, they may direct them to the appropriate staff members. Speakers can also follow up directly with the staff during regular city business hours. Please file a speaker's card with the minutes clerk on the forum provided on the podium. Persons are required to limit their remarks to five minutes unless an extension of time is granted by the chairperson subject to approval of the Arts Commission. During this portion of the meeting, those present in the Council chambers are permitted to speak on items that are listed under presentations, informational reports from commission members, committee li aisons and staff, on the consent calendar, requests for future agenda items, new items or items not on the agenda. Public comments for scheduled agenda items should wait until that time. Zoom participation during this general public comment period will not be accepted. Moving on to presentations. - Thank you, chair. Unfortunately, tonight we had a last minute change. We do not have our city attorney's office available for the Brown Act presentation. So we're gonna request that the commission table that item until we actually have representation for a future meeting. - Okay, great. Can we move on to informational reports from commission members, committee's, liaisons and staff? Yeah? Okay. All right. Commissioner Cook, do you have anything to report? - I have nothing to report at this time. - Commissioner Gascoigne? - I... - I did. - Okay. - Okay. All right. Okay. Yeah, actually, last night, I attended the proclamation recognition. And we were presented the proclamation recognizing April 19 th through the 25th, 2026, as the National Volunteer Week. And it was very nice that some other members of other commissions were present. And the mayor gave a beautiful presentation and it was well attended. That's it. - So, in correlation with art, I actually just got back from Disneyland last weekend. And I... The park is filled with art from everything from what is on the rides to the decorations throughout the park. I had about 27 dancers perform in the parade. So, I was surrounded by dance and art and fun and beauty all weekend long. So, that's all I have to report. - Thank you. Good evening. First off, I would like to welcome our director of Parks and Recreation, Harith Aleem, is with us tonight. And then, in addition, coming up on Monday, in the last two months, I worked with the Brentwood Union School District. And we hung over 170 pieces of artwork from children, ages kindergarten to eighth grade. So, the elementary schools and the middle schools. And the reception will be this coming Monday, the 20th. And it will be from 5:30 to 7. And the awards ceremony will be at 6:00 p.m. And then, just a reminder that this Saturday is the Community Day of Service. We have a lot of projects going on around our city. There will be a pancake breakfast in the morning at Veterans Park to kick it off. And then, from there, there's going to be a lot of beaut ification projects going on around the city. And that is all I have for now. And then, I will be able to do that. And then, I will be able to do that. And then, I will be able to do that. And then, I will be able to do that. And then, I will be able to do that. And then, I will be able to do that. And then, I will be able to do that. And then, I will be able to do that. And then, I will be able to do that. And then, I will be able to do that. And then, I will be able to do that. And then, I will be able to do that. And then, I will be able to do that. And then, I will be able to do that. And then, I will be able to do that. And then, I will be able to do that. If discussion is required, that particular item will be removed from the consent calendar and will be considered separately. Item F1, approval of the minutes of the regular meeting on March. And then, I will be able to approve the meeting minutes from February. We actually are not going to be able to approve any minutes from February or March. Okay. Because we do not have enough commissioners that were here at those meetings. So, we will have to put that off. Okay. All right. So, we are just going to move on to business items. Okay. Thank you, Chair. I will take this one. Just give me a second. I need to pull up my presentation. All right. Thank you, Chair. So, tonight's item G1 is to review and discuss the current public art guidelines. So, before we get started, some background information of how we got here. These are kind of highlights. Of course, there were additional actions that were taken, but just kind of bring the commission up to speed. A little bit of history. Back in 2000 was when the Arts Commission was officially established in form. And that was made official through the passing of the Bret wood Municipal Code, Chapter 2.4 Arts Commission. Following that, lots of discussion back and forth. But in September 9th, 2003, excuse me, was when the actual public art guidelines were actually adopted. Since that time, there have been a number of revisions through the public art guidelines through recommendations from the Arts Commission's on to City Council official approval. So, fast forward to a couple years ago, September 20th, 2023. This is a big one I wanted to highlight. At the time, the Arts Commission's vice chair inquired about some inquiries and clarification on the scope of the Arts Commission's ability to fund art activities. Specifically, at the time, there was some confusion. And to be transparent, that was my first year as well with this Arts Commission on how to use those art funds, specifically funding programs outside of visual arts. We'll talk a little bit about that a little bit later, but I wanted to highlight that because I think that's really what kind of started a lot of these good conversations for the Arts Commission. Fast forward, lots of commissions, the Arts Commission, and then actually last year, March 25th, 2025, City Council brought forward a future agenda item request for the Arts Commission to look into this. The official motion that was passed was they wanted to direct staff to spend time and resources to review the public art program guidelines, specifically item one to make adjustments so funds can be used for public art expenses, including but not limited to installation of art pieces, dance, music, and performing arts. And number two, make clerical corrections where deemed appropriate. So with that, a long history, but what it comes down to for tonight is looking at starting the process and getting some feedback with the Arts Commission on what direction we want to take for potential updates to the guidelines itself. So I wanted to kind of frame kind of what staff has intended for this is as conversation evolves over the last couple years, a couple things that was made clear is that any changes that the commission recommends the council and council potentially adopts would only impact new funds into the public art program. So that means is the existing funds that exist right now would fall under the existing program guidelines. If there are changes and whenever those changes do happen, that would be applied to any new funds that come in. So I believe Lindsay shared with the commission that there 's approximately $3 million in public art acquisition currently. And I want to say just short of a million dollars in public art administration, those funds would be required to still follow the current existing public art guidelines. So if there are changes that are not going to be applied to any new funds that come in from new developments, then if changes are made, officially passed and approved, they would then be applied to new funds that come in. So I wanted to clarify that from the start for the commission. The other thing I wanted to highlight as well is the target timeline for this project. There's a lot of understanding. This is going to take some time. These public art guidelines have been in place since 2003. There have been some minor revisions here and there, but really diving deep into what the commission's record is. And what the commission's recommending for the council to look into to fund for the future. It really shapes what those new funds look like. So we're pro we're not going to finish this in one meeting or two meetings, but I did want to give you all a target goal that we do want to try to get back to city council with some recommendations by this fall. City council may potentially accept may deny or send it back to the arts commission to review. But again, wanted to give you all a timeline of what you're going to be looking at for the future for this project. The other thing I want to mention and I want to use these terms in a change, but I want to clarify now as it exists. There are public art guidelines that exist as a document that's been approved by the arts commit. Excuse me. That's been recommended by the arts commission and approved by city council. So those guidelines are rooted in the Brentwood municipal code that outlines the official ordinances and pretty much the local laws that govern the use of these funds. So there may be a possibility where we're updating some of the guidelines and if they're not applicable to the existing municipal code municipal code may not be need to be changed. The conversations that we're having about potentially redef ining the actual use of these funds more likely than not will require us to update the municipal code. So I just want the commission to understand that's part of the process as well, where there may be a there may be a time where we have new approved program guidelines, but we still need to make Brentwood municipal code changes to have them take effect. So I know that's that's a little bit too. There are two different documents, Brentwood municipal code public art guidelines, but they are related and connected to one another. And again, depending on the actions and recommendations we move forward with, I didn't want the commission to be surprised about the process we're looking at. So with that, we did attach the existing public art guidelines for the commission to look at tonight. I'm going to highlight a couple really big topics that have really come out in conversations last couple months. With that tonight, I am recommending that the arts commission discuss these items also discuss any other disc repancies or items that may have been omitted in the existing public art guidelines. And that allows city staff to work with other departments to research, come back, provide some red lines, provide some edits for the commission to look at. The other thing I want that I request that the commission consider is we can do this on a month to month basis and keep coming back with back and forth with city staff and the arts commission, or the arts commission can decide to create an ad hoc to work a little more closely with city staff. We're open to both. I can do a little bit of pro conning if the arts commission is interested in kind of each of those paths. But I think either way, this is a project that I would recommend the commission have on a monthly basis until you feel comfortable about what kind of recommendations you want to move forward with. So with that, a couple of the items that I wanted to pull out that have been in high discussion the last few years with guidelines is clarifying the eligible art forms available for use of public art funds. And the reason why this is important is because in the guidelines, as well as the municipal code, there are different languages used on what funds are eligible. The terms that I'm going to highlight is physical and visual art forms. So by definition, the program guidelines say that funds can be used for physical and visual arts. Later on in the guidelines, as well as the municipal codes, excuse me, the municipal code, it defines public art to include artwork that is visually and physically accessible to the public, and may include performing musical, visual, cultural, physical, permanent, or temporary works. So because there's an inclusion there, it kind of broadens that definition of visual arts to potentially include other forms of art, such as performing arts. So that's something that we really want the arts commission to weigh in on and provide some guidance or some direction for city or for staff to dive into a little further to clean up those opposing definitions of what art forms are eligible. As we talk about those art forms, we also want the commission to consider not just performing arts, but also the literary arts, as well as other forms of art. So that's the other piece that I want to highlight in this item was the public art funds. As mentioned, there are two main funds or two main buckets, if you will, that the public art funds fall into. And that's going to be public art acquisition funds and the public art administration funds. We want to make sure that we're defining that definition of physical and visual arts for the acquisition funds. That's going to be very important. That also applies to the administration funds, because in the definition of administration funds, there is an additional line that talks about eligibility for educational programs. In researching this item, one of the questions that came up from past commissions is how were we able to fund other projects under the arts commission, such as literary arts, where we funded publication of, in the shadow of Mont Di ablo, which is a literary art. We also talked about recently, the commission recommended the funding of the art guild of the Delta, their banner up program, which didn't completely fall under the acquisition funds definition, because those were temporary pieces. They get put up, they get taken down in a short period of time span, but because it fell under the educational program definition, that's how they were able to use funds in the past. So this is a piece that we want to make sure we clarify. And again, it ties back into what is the art forms that we really want staff to dive into, how we're defining what visual, excuse me, what physical and visual art means. And does that include a broader definition of other art forms? So I know that was a big one to unpack, but that is, I do want to be as transparent as I can, that is one of the big ones that not only has the commission discussed, but again, was one of the directions that the city council has asked the commission to look into, and then updating these guidelines. A couple other ones that have come up is clarifying perman ence and temporary, and that's in the public art definition. And I'm going to use banner up as well as our public art walls in that, in that as an example as well. Maybe better defining how permanent permanent means and what the definition of temporary art means. Because for example, banner up, banner up banners go up for a couple months at a time. We have our rotating public art walls, which are funded through our administration funds. We're providing some definitions. There will help clarify future use for clarity and transparency. The other section that came into question was section 8A.2. The section about artwork led by instructor. As this commission knows, we've frequently funded and supported and recommended PADA, Public Art Design Academy and their projects. By the definition that's listed out, that would potentially fall under artwork led by an instructor for a class and completed in as a requirement for coursework. So that's something that we wanted to dive into and provide clarity in the future. So with that, I do understand that was a lot to unpack. Again, the recommendation tonight is to have a discussion to review these guidelines and as well as identify any other areas for the commission, excuse me, for staff to look into in the public art guidelines. And also provide some direction on how the arts commission wants to move forward on staff looking and researching this item. This concludes my staff report and I'm available for questions. So we can move on to some clarifying questions before discussion. Can we go back to the municipal code and how that can be affected by any changes to the program guidelines? Yes, chair. So, so if I can give a quick example. So within the guidelines as well as the municipal code, there's a continual reference of visual arts. Funds can be used for visual arts. So if it's decided down the line that the arts commission is going to recommend that that definition broadens to visual arts, performing arts, literary arts, whatever that may look like. There, there may be a way where we update the guidelines, but because it's rooted in the municipal code, we have to update the municipal code as well. What that essentially means is that there may be a city council meeting where the new guidelines are adopted. And then because the Brent women is coat is official ordin ances. We then have to do some public noticing and some public meetings. Also update the Brent women is spoke code and follow those legal steps as well before all that goes into effect. All that is saying we'll follow whatever procedure depending on what it is, but I didn't want this commission to be surprised that those are steps that we have to take because those documents are tied together. Is there a way to get, I guess, advanced feedback on how various changes would potentially affect the municipal code and what changes we might be able to make that would not affect the municipal code? Like if we knew in advance where that territory laid to make the changes and we can steer clear of that, like where is that, where is that line? For your question, chair, I think the best answer I can give you right now is I don't know. But if I could expand on that a little bit more. So I don't know right now. Staff can definitely look into that and kind of give you a more solid firmer answer. My initial instincts and my thoughts right now is where there is information that exists both in the guidelines and the municipal codes, where those both have the same alignment, then any changes to the guidelines will have to be made in the municipal code as well. So if there is a section within the guidelines that further expands a broad topic of the municipal code that doesn't require the change of the code, just a change of the guidelines. An example of that is going to be if we're clarifying a simple item number in the guidelines. We're just worrying or in the numbers, not changing the content, but just changing the order and structure of what 's in the guidelines. Because it's probably mentioned already in the municipal code, there doesn't need to be a change there. If the content and the intent of the guidelines and the code overlap, then it's going to require a change in the municipal code so that now the two documents don't conflict with one another. So can you give me an example? So for example, let's say we voted on including new art funds to be allocated towards a community-wide dance concert. How would that, how would the municipal code be affected by something like that? Yeah, so for your, for your specific example, chair, the way that the guidelines and the municipal code is currently being interpreted is the acquisition funds, the public art acquisition funds can only fund physical visual arts. So for your example, because that doesn't currently fall into that visual, physical art form, then a recommendation to change that within the guidelines would then need to update and correct what that language is in the guidelines, as well as the language and the definition of funding for visual, physical visual arts in the men's code as well. So it's not just a matter of just, and that's why I appreciate this line of questioning because the two are really tied in together. We can't just change the guidelines, the content, the int ents, the purposes of it without more likely than not having to change municipal code as well because that's, for lack of better terms, that's the law that we're being governed by. So this might not be a reasonable request, but is it possible to get a copy of the municipal code or the pieces of the municipal code that would apply to anything regarding visual arts? Or what the scope of the arts program guidelines, where that would fall within the municipal code? Yes, Chair, so I think if I'm understanding your question correctly, what I can do is I can pull out from both the guidelines and the municipal code, the language that I'm seeing that, that overlap, but also kind of binds us by that. definition of visual arts. And I can provide that to the commission after this meeting for future discussion and then also pull that out so that we can look at it on a slide and discuss it all in open. Because I think maybe to the root of your question, and that's why I wanted to highlight as a really big piece of why we've been having these conversations is that physical and visual art definition and then the conflicting definition of what public art is, they conflict with one another with the within the same document. Yeah. So because of that, I want to be as transparent as I could of why there is that uncertainty and clarity and we can definitely pull that out, send it out to the commission and then share it at a future meeting as well. Yeah, I think that would be helpful. So we kind of knew what we were dealing with before we got into, you know, discussions about what we wanted to change or add. Yeah. So in other words, for instance, if we wanted to include performing arts, we would need to go through the process that you just mentioned of municipal code revision and guidelines as well. Yes, Commissioner Gascoigne. Yes, concept wise, but if I can just rephrase what you said. So if you wanted to potentially include performing arts literary arts or other arts to be funded by the public art acquisition fund, then this is the space where we would have those discussions provide the recommendation to city council for the guidelines and I'm leading with the guidelines first intentionally. And if those guidelines, you know, depending on what council decides to do with that, any corresponding changes would then have to be made to the municipal code as well. So what would be the first step to take? Have a meeting with you guys and, you know, review all this, the municipal code and... Yeah, absolutely. If I can, Commissioner Gascoigne. So what next steps look like for us, right? So we, we, well, our recommendation is, is to put this in front of the arts. A little bit of direction that we're looking for tonight is , and it doesn't have to be tonight. It could be in the future, but the commission could direct staff to come back on a monthly basis, kind of review different items or ask, ask questions. What do y'all want us to look into? What are the, what are the things that are other items in the guidelines that you want us to come back with? And this kind of becomes a monthly routine and update for us to have these discussions . So if you would like, you can also form an ad hoc to work with staff on a regular basis. And I still would recommend that ad hoc on a monthly basis, report any progress questions or new things that have come up in their work with staff on this. So if you would like to ask, the next steps is to continue to work on this item. So if you would like to ask, the next step is to continue to work with staff on this item. And then, if you would like to ask, the next step is to continue to work with staff on this item. And then, if you would like to ask, the next step is to continue to work with staff on this item. So, if you would like to ask, what are the things that are going to work with staff on this item? And then, if you would like to ask, what are the things that are going to work with staff on this item? And then, if you would like to ask, what are the things that are going to work with staff on this item? And then, if you would like to ask, what are the things that are going to work with staff on this item? And then, if you would like to ask, what are the things that are going to work with staff on this item? And then, if you would like to ask, what are the things that are going to work with staff on this item? And then, if you would like to ask, what are the things that are going to work with staff on this item? And then, if you would like to ask, what are the things that are going to work with staff on this item? And then, if you would like to ask, what are the things that are going to work with staff on this item? And then, if you would like to ask, what are the things that are going to work with staff on this item? And then, if you would like to ask, what are the things that are going to work with staff on this item? And then, if you would like to ask, what are the things that are going to work with staff on this item? And then, if you would like to ask, what are the things that are going to work with staff on this item? And then, if you would like to ask, what are the things that are going to work with staff on this item? And then, if you would like to ask, what are the things that are going to work with staff on this item? And then, if you would like to ask, what are the things that are going to work with staff on this item? Thank you, Carlos. And I am glad that we're talking about this now, because I see Brentwood growing so fast. And I have seen other, even smaller cities that are having a performing arts theater in their little city. You know, Westlake Village was one of them. We were only about 12,000 people, and we had a performing arts theater. And it just brought the entire community together so beautifully. I think it is important to start thinking about that, because Brentwood is really growing fast. Thank you. So today, we-- are there-- do you have any questions? Are there any more clarifying questions before we move to discussion? Okay. Chair Cook, may I-- maybe I apologize. Can I recommend, if there's no more clarifying questions, we check for public comment. And then, if there are none public comments, then we can move into discussion. Yes, absolutely. Are there any-- no more clarifying questions? I think it might be a good time to have a ad hoc at this time, or maybe next time when we have more-- So right now-- So right now, we just have to wrap up any clarifying questions, and then we're going to open it up to public comment, and then we can move on to discussion. Okay. Okay. So I don't believe there are any other clarifying questions . If we could open it up-- is there any public comment? There are no public comments at this time. Okay. Okay. So on that, we can move to discussion for what your thoughts are for this. Go ahead. So that was my question. At what point should we start working on having an ad hoc to discuss about the possibility of adding a performing arts theater or something bigger in-- you know, included within the program that we already have? So, Commissioner Gascoigne, if maybe I can clarify a little bit. So we want to start this process with the Arts Commission now. We are looking for a little bit of direction on if you'd like to do this together as an Arts Commission on a monthly basis, or if the preference is to create an ad hoc, and that's going to be less than a quorum, so two members typically, to work with city staff on looking into these items. So that's part of our ask tonight. So I think the other piece I do want to clarify is a lot of these conversations on what is-- and there's more to this conversation-- but I think one of the things that we're focusing in on is what are eligible or what are definitions of art forms that we can use the funds for? And right now it's the physical, and right now it's the physical, and right now it's the physical, visual arts. So we're looking for a little bit more to look at the arts, and we're looking for a little bit more to look at the arts , and we're looking for a little bit more to look at the arts. So I do want to clarify, we're not necessarily talking about the Performing Arts Center right now. That's not the focus. But we are talking about what are eligible uses of public art funds, as well as what are the updates we want to make, or recommend to make, to the public art guidelines. Okay. So in other words, I think at this point we need to focus on reviewing the municipal code and the guidelines. Okay. Okay. Perfect. I would suggest to move forward with talking about this as a full commission over the next few months. I was part of that original clarification of even what arts meant for the arts commission. And I think that's the first question. I think that's the first question. I think that's the first question. I think that's the first question. I think that's the first question. I think that's the first question. I think that's the first question. I think that's the first question. I think that's the first question. I think that's the first question. I think that's the first question. I think that's the first question. I think that's the first question. I think that's the first question. I think that's the first question. I think that's the first question. I think that's the first question. I think that's the first question. I think that's the first question. I think that's the first question. And I think that continuing that conversation, both publicly and with a full commission, I think would be really beneficial for everybody to kind of understand of where we're at now and where we would like to move forward to. That would be my recommendation over doing an ad hoc that really only had two people involved. I think having the involvement of the full commission, I think would be the most beneficial just for the education in general. And then, so do you also want recommendations on immediate clarifications of what art should mean to be able to move forward? Or is that for possibly next month? So right now, as I'm hearing the current discussion, you know, when the time's appropriate, there may be a motion that's to bring this out and back for the commission to weigh in on as a commission. The other piece that is part of the ask is, I wanted to highlight really the kind of top things that have come up with these guideline discussions. And it's surrounding eligible use definitions of art clarity on permanent versus temporary art, updating some sections about instructor led art. So those are things that we want to dive into and report back to the arts commission. Are there any other sections of the guidelines that stand out that need clarity? Because we are going to be working with other departments on these items. So again, we want to kind of flush as much of this stuff out as possible. And it's okay if it's these three items is our first focus. And as we kind of talk more other items come up. But I wanted to make sure we all start with the strong background of where we came from, how we are, how we can use funds as they exist. And then kind of what our next steps forwards are going to be. So to kind of summarize what that looks like again, looking for a little bit of clarification on if there's a motion, how this comes back. And then outside of things that I highlighted, were there any other items in the guidelines that we wanted to look into right now? Stand by. Okay, before I, before we like make any motion, are there any questions or discussion points that the commission wanted to bring up or opinion on how to move forward? I like the idea of what you mentioned. I think the full commission should be included on this discussion. Because I'm sure we'll have all different opinions and we can all benefit for it. And. I think it's very important to also get everyone's opinion on because I'm like writing notes over here trying to go back. Making sure that I understand everything correctly. So we're just trying to redefine what the public, how the public guidelines should be and how we're going to present them. Okay. Okay. Okay. Um, just a little bit of like more backstory. And this came up, um, since my time on the commission. And there was a lot of question on where music and performing arts and, and in our original guidelines. It was not clear that it was just strictly visual art. And so that was kind of, um, almost a surprise to the, to the commission on where and how we can use funds. And so that's what kind of sparks this whole, the, the questioning of the guidelines and wanting to be able to expand the scope of future art funds. Um, is it an appropriate use of time to, uh, at the next month's, um, meeting to kind of go through together what is currently stated in the guidelines and be able to kind of go over each point and talk through questions with. City staff, because if we have an opportunity to make positive progress forward, I don't want to miss anything. Chair Cook. I do understand your question, but maybe I can provide a little bit of my thoughts here. I I'm kicking myself a little bit because, um, we've been, I've, I've had some of these conversations with arts commissions and I made a couple assumptions. I think what might help is if I provide, um, after this meeting, some of the language and references and the guidelines and the menace code that contradicts one another . Mm-hmm. I'll provide that through an email, share that with commission. And also bring it back at next meeting and have a couple of visuals of, Hey, this is my reference point. Um, and show y'all kind of where that language, um, is at odds. That gives the commission time to look at it before the next meeting, think it over, kind of bringing their questions. And again, we could bring this back next meeting. I apologize as, as I'm listening to your discussion. Unfortunately, I made the assumption of y'all know what I'm talking about. Um, it's clear to me that I didn't do a good job of pre pping for this one. So I can send that information out. Um, the discussions we've had the last couple of years where the language is at odds, where that narrow definition of visual and physical art I'm referencing comes from. Um, and I think I will use the two documents highlight reference them each other. Um, and, and again, that's not anything private. I'll just share it with this commission. And then also we'll have it available for next meeting as well within the, um, agenda packet for anyone following at home of kind of what those are that allows again, the commission to review that bring any questions, bring any clarifications, um, and then have another robust conversation about those. Okay. It'd be very helpful. Thank you. Does that need to be, um, placed in a motion or anything? Okay. So aside from that, which I think is great. And I think it's gonna be super helpful for the new commissioners. Um, do you, so you need a motion for anything else besides that, or is that just going to be our first step? Yeah. So the recommendation for me is if there's a motion, um, it would probably consist of one, one and or two things, um, for this to come back on a monthly basis for the arts question to work on. Right. That's kind of one piece of that. Um, and then the other piece of that is if there's any other items that, um, the commission wants us to look into in relation to the guidelines, that, that doesn't actually have to be a motion. Um, and then again, like I said, it doesn't have to just come up tonight. Yeah. As you all are discussing this in the future, it could come up another time, but that allows us as we're working on these things, we're also trying to figure out other stuff as well. Um, I think it would be a better choice to make that motion , that second piece of the motion after we have gone through all the things with the next meeting with hopefully a full commission. Um, if there are no other comments or questions, I can make the motion to, uh, bring this back on a monthly basis to be able to move forward with questions as a, as a, as a commission. Okay. So I'm going to make a motion for city staff to bring this back to us on a monthly basis so we can discuss any changes with a full commission instead of doing an ad hoc. I second that motion. Before, before you vote on that chair, can I just maybe clarify the motion? Um, everything I hear is, um, makes sense when you mentioned full commission, does that just imply a motion? Does that just imply when you have a quorum or is it a conversation that you only want to have when there's five members? No, I think that that when we have a quorum. So, so yeah, so, so I would just clarify the motion for the record that, um, you want us to bring this back on a monthly basis for the art mission, arts commission consider at your monthly meetings. Okay. I am going to make a motion for this to come back on a monthly basis so we can discuss it as a commission. I second that motion. All in favor? Aye. Aye. Aye. Aye. Okay. That motion passes. I'm excited for that. Okay. Um, are we ready to move on to G point two? Yes. Thank you. Tiana is going to pull up a presentation, but just a little bit about, um, what is happening here. Um, staffs recommending that the arts commission receive and review the updated art priority list for 202627. As we discussed last month, um, at our March 19th meeting and provide direction on the next project to initiate following the completion of reading convergence later this year. Um, so just to give us a little bit direction of what's on our list and where we are going to be moving forward. Um, so right now we are in our phase one of the public art spaces. Um, so we're going to be doing a great job. Um, so we're going to be doing a great job. Um, so we're going to be doing a great job. Um, so we're going to be doing a great job. Um, so we're going to be doing a great job. Um, so we're going to be doing a great job. Um, so we're going to be doing a great job. Um, so we're going to be doing a great job. Um, so we're going to be doing a great job. Um, so we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. And we're going to be doing a great job. Six of them will be done. They will have it done before they finish school at the beginning of June. So we'll have six new utility art boxes. And then coming up as part of that, I'm going to be doing a call for artists, April 27 through May 31st of this year, to work on another 10 to 12 art boxes within this list. So we'll still have a little bit left over on our list. Again, we're making a good dent in our list. And then moving on, our next number four, our next on our list was the permanent art collection. So we're kind of getting into where we want to go next after summer, the end of the year. So we have our permanent art collection, which we do have an ad hoc for. So we're looking at the community center, city hall, the senior activity center, and the police department. And then we are going to be moving into our public art spaces phase two. So there's a couple locations there. We have the walnut medium, median between Armstrong and Carnegie Lane. There's, we're looking at a potential diversity project in that location. Nothing has been set. It's, it is coming up as a topic of discussion. So it probably sooner rather than later. So kind of weighing in on that. Do you have anything to comment on that? No. Okay. And then the next one, we have the Balfour road bypass median between highway four westbound and a Balfour exit. That's again, just another location for a second public art space. Again, it could be a diversity project. We could choose one or the other location. This one is, they're kind of like off of fair view where Safeway is. You can see the little bridge over there going up towards the freeway. Um, so that could be one of them. And then the next one, the third one would be, um, it's on the list as where the amphitheater will be. So that's kind of on the back burner right now to, so until we figure out what happens with the amphitheater and where art funds can be used. Um, and then the next location after that, um, city council is looking at, they would like a public art piece in, um, district two. There is not currently, um, a big art piece in district two . And so the idea has been at the, um, one of the center med ians going, if you're coming from Oakley into Brentwood on Brentwood Boulevard, um, it would be at Lone Tree and Brentwood Boulevard. That's kind of beyond that. There aren't any medians. So it's not quite where we get into Brentwood. It's a little bit after when we move into Brentwood, but that's where a median is, but like a welcome to Brentwood type of, um, piece of art in that area. And then some future locations that we have on our list and that we've talked about is the outdoor area of the library, the courtyard and that front area. Um, dainty Avenue and central Boulevard has also been on that list. There's that dirt lot there, um, putting something there. Um, and the Fairview Avenue and sand Creek, that is where the sports complex now is. Um, so we have also kind of knocked that one off the list. And then right now we have the corner of Oak street and Wal nut Boulevard. That is a city owned parcel there. Um, and we would possibly like to put something there in our piece there. Can I ask you a question? Um, okay. Okay. Oh, if it is or no. It's okay. Go ahead. Okay. Well, um, I've been thinking about having a place where we can paint a mural that represents the city because this is an agricultural city. And, uh, I have some, seen some paintings of, uh, I think I show you one. Yes. Yes. You, you are reading my mind because there's a couple, there's a couple areas. So we're, we're trying to figure out where would be a good place for a mural. We would love to do a mural coming up. Yes. Yeah. We don't have a lot of walls here in Brentwood, um, on the streets. And so we were tossing around that idea of the Brentwood family aquatic complex. Um, while it is kind of closed off and not everybody sees it, we do have a lot of families and, um, seniors and adults that go for, for rec swim, lap swim, um, lessons. And so we were looking at the idea of one of the walls within the comp that the pool complex. Um, so that's one of the areas. Another area we were looking at is, um, there's a couple areas within sunset athletic complex as well. And again, it's not open to the public 24 seven. Um, but it is opened a lot and a lot of our families do visit there. Um, and so we're looking, there's a couple walls in, um, was, what was the, um, a conics box, um, that we might be able to do a mural on. So those are a couple of the mural locations that we have come up with. And then again, you know, if you guys have any, um, other locations. So that is, that's the end, right? Yeah. So with that, um, we're looking for the commission to guide us on where you would like to move on that list after I believe we've done the route, the top three, um, moving into the other ones. And if you have any input on the future locations of the, um, projects to add to this list. And again, it's going to be going to, um, see, these are your recommendations. They'll be going to city council in June. I have a question. Um, the, let's see. There are new utility boxes that will be painted in the near future. And in April, May, you will be sending out letters to artists. So people that have painted in the past. Yes. So we'll do a call for artists kind of like what we do with the public art walls. Um, it will be, it'll be like that and, um, it'll, it will, we'll market it and broadcast it. So any artist can, um, come in and again, we've tossed around the idea of vinyl wraps. So if there's photography, you know, that comes in, we can look at that. Um, and so once we get all of the, um, submissions, then we all bring it back to the commission to, uh, go through. Okay. As, as a commissioner, can I possibly participate in painting, uh, an utility box? Not just by myself with someone else possibly. If I can, uh, Lindsay, um, so typically for items that you have, um, direct contact when there may be a conflict of interest. Um, so I don't want to say no, but if that is a path that you choose, my recommendation would be that you would then recluse yourself from discussion or any, um, actual official motion related to that item. Yeah. So that's, so that's something for consideration. Um, but if you do end up wanting to participate, again, I don't want you to hear no. Um, it does impact your, your role and your relationship with the commission itself. Yeah. That's what we did with my paintings that I exhibited in the city hall. Yeah. All right. Yeah. I have a question. So going back to one of the future potential, um, places like the library. So were you thinking about adding a sculptor or could that be a potential place to do a mural? I've seen like how crowded it can be. So I was just wondering about that. Um, that would be something that we would discuss as a commission and make a recommendation. Um, the bill, we do own the building. Um, there is a little bit of wall space there. So, um, I think looking at it, talking about it, um, and making a recommendation would be the route to go. Um, or if there is a specific, there are some planter boxes there on the, on the right side, on the other side of the chairs. Um, and then we have the little, um, the fruit hope. No, what's, what's in there right now? No, the, um, next to the food thing, the concession stand, we have the wall there on the right as well. Um, so there are, there may be not a large sculpture, but something on a smaller scale. But yes, again, we could, we could talk about, um, a mural in that area as well. Um, okay. Okay. So just for clarification for phase one with the public art spaces, radiant convergence, we are moving forward. We don't really have to deal with anything with that. Same with the public art guidelines. We just kind of clarified that we have a plan for that moving forward. Utility box program with PADA that is moving forward. We're good to go. Um, summer and fall utility boxes. There is a plan for that. We are good to go. The city of Brentwood permanent art collection. Because we have an ad hoc for that. Are we good to go with that? So we are really focusing today on five, six, and seven to be able to weigh in with discussion items and questions. Yeah, we have the ad hoc for the permanent art collection. We don't have specific direction on work on where we're going. Okay. As soon as the ad hoc starts to meet. Okay. Then yeah, we will have, we will have that role. Okay. Yes. Because there's an ad hoc, there's really nothing for us to . No, not at this time. Not tonight. Got it. Yeah. Perfect. And if I can, Lindsay, I apologize for interrupting. Um, just to clarify what you're looking at is, is what it is. It's a priority list. Yeah. So if, so if there's a question on, you know, what's the commission's priority or what staff working on, we're working down that list. The only reason I wanted to mention that is there is a small asterisk in that statement in the other locations for art. Um, what that allows us to do is keeps an inventory of available art spaces. And then when we have a group, for example, Pata that comes to us and say, Hey, we're looking at doing this type of artwork. You have something already in your parking lot to look at and say, Hey, these are kind of locations that we're already thinking about. Um, so that, that was, um, that's something that was very helpful when we started the, um, the birds of beauty and try fish project. Mm-hmm. Sand Creek and O'Hare planter box had sat as a, uh, additional location for future art for many years until that project came along. And that's how it kind of got plucked, if you will, or, or used for, um, an art project. Okay. So, so we're not really necessarily. Looking to reorder phase two, three or the future. It's just knowing what we have to be able to work with what new opportunities come up. Okay. Yeah. If you want to add any locations or kind of put an asterisk there with an idea of this would be a great place for a mural or, you know, this would be. Um, I have a question on the Oak street and Walnut Boule vard project, because I believe that parcel is where the potential, the Grove is going in the food hall. Um, yeah. Um, so is that still on our list? Um, so that currently is on our list because the land is part of assessor agency. Um, there is a proposed, uh, development on that. Um, I believe there's an item going to the planning commission in the future about that. Um, so that may, that list may change. Um, but I, I, I, and I don't mean to be cryptic or anything like that, but, um, that was, that has been a location on our list for a good amount of time. Kind of like I talked about for the padded project, we keep these inventories of list. Once we installed a art project on San Creek O'Hare, obviously we take it off that list. If changes happen like a piece of land is not available or things change. Um, we of course update the commission. I think the other thing I wanted to bring up with that is, um, we, by, um, by duties and powers, the arts commission, we are required to go to city council annually with our prioritization list on an annual basis. But anytime throughout the year, if the commission recommends a change or the council, um, wants to direct to change this list can change throughout the year. So don't feel like this is your only shot at this. Um, but it is a little bit of a fluid living document. So, and excuse me, with this priority list, since we've made good strides with most of this and the permanent art collection is kind of an ongoing. project. Correct. Um, are we in a position where we could say we'd like to start movement on a next. Like art space project. Yeah. So I think that's where we're looking for some feedback from the arts commission here. Um, and, and just to maybe expand on that, just a touch more chair cook is, um, the public art space CIP project originally called, um, four corners slash gateway project. That's where we have that art project that was installed, uh, fields of time last December rating convergent project. The project originally called the CIP project originally called for three or more, um, big kind of monuments that would greet and, and welcome people into kind of the per imeters or the entryways into Brentwood. Um, it's a 10 plus year old project. Um, we've been able to make progress on, um, build a time that's completed rating convergence, hopefully at the end of the year. Um, and then that next phase is kind of put up in the air. Okay. So that's something that the commission wants to kind of discuss. Um, but also do you want to clarify any leftover money in that CIP? We'll go back to the city council to also provide some direction as well on if they want to close that CIP, provide more funding for it. Um, but again, we've listed those things out as discussions I've had over the last 10 years on what that may look like in the future. Hopefully that answered your question. Um, but again, it, it helps us prioritize so that we're not working on one of these public art space projects. That's item number six. When you really want us to be looking at item number four, you know, permanent art collection. Okay. Um, all right. Do we, are there any more clarifying questions on this? I am looking at the phase three public art spaces. March Creek and Vineyard Parkway. Uh, we have a, an utility box there of the house of John March. Uh, and. Is it a different project plan for that area? Like. Yes. Do you have an idea? Yeah. The utility box is separate. So, um, that is on there because that is the, that has been the, um, suggested amphitheater project. Um, we haven't moved forward with any plans yet. So we've kept it on there. Um, but yes, the, the utility boxes and the project would be separate. Oh, yeah. Yeah. Yeah. Okay. Okay. And talking about John, John March, I think, uh, I brought up last, um, meeting. Um, I think it is a very important project to follow up on because it's historical. Is this home? I, people talk so much about the tools that they used to have once a year for an entire month, I think. Um, and they have stopped because they were, um, they had done some remodeling, I think. But, uh, do you have an idea when they will reopen or if they will at all? Not at reopening, but didn't just take. So for, for right now, we don't have an official project with the John March house. So that's why it's not going to show up on this priority list. Um, they have presented to this commission in the past on, on possible potential projects. However, the commission itself as a body hasn't, um, provided direction on moving, moving anything specifically forward. As far as it's kind of the, um, uh, the status update on the house and any of that stuff, it's a little bit outside the purview of the arts commission. So, so I just kind of want to keep us focused on track on this item, the priority list. So, um, I think, um, I think that, uh, um, I think that, uh , uh, we're going to be a be a part of the public, uh, that, uh, we're going to be a part of that. Um, I think that, uh, we're going to be a part of that. And, uh, we're going to be a part of that. Um, we're going to be a part of that. We're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Uh, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. We're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, we're going to be a part of that. Um, uh, be there at all times instead of just during like when kids are playing sports. Correct. And that's, yes. And that's part of the discussion that we would like to have. So we can, um, delve deeper into that during, um, discussion, um, after if there are no more clarifying questions. I don't believe we have any more clarifying questions. Do we need to open public comment? Yeah. Do we have any public comment? We have no public comments at this time. Great. Okay. Um, okay. So to open up the discussion, uh, I wanted to talk about this phase two, the possible diversity project on the Walnut median of Armstrong to Carnegie, to Carnegie lane. Um, in my opinion, that is a really strong place to put a large, large, large, large, large um, project representing the diversity of Brentwood there. And I think that it aligns really well with, uh, city councils, uh, push for agritourism. Because that is a main thoroughfare where families are going to be coming in to travel into Brentwood, to visit the farms, to partake with the agritourism and being able to align with that, um, I think would be a great place to start. It's an entrance into our city. It is a huge thoroughfare for families who are coming in to visit the farms, um, and the, and the wine or the vineyards that we have here in town. Um, so out of all of these, I think that that for me, that would be the project that I would want to move forward with , um, the most, I feel like it would have the most visual impact and to have the most visitors being able to see it coming into town. Um, I mean, other than that, I think, you know, uh, ball for the ball for road bypass. I mean, another great spot as well for something large. I don't think there's anything wrong with that spot. Um, for the amphitheater location. I think that there's a lot of things that are going to be coming in the next year or so with the, uh, amphitheater event center discussions that are going on with city council. Um, and I'm hoping that the arts commission will be able to be part of those conversations. Um, and I think a lot of that has to do with being able to amend the, uh, wording of the scope of where we can use funds. Um, but that's going to be down the line. And so I wouldn't recommend, I wouldn't recommend that to be a focus point because we are kind of a ways away from that happening. Um, and I love the idea of Brentwood Boulevard towards Oak ley of having another welcome sign, you know, welcome to Brentwood coming from that side. We don't really have anything on that side. Um, and then the future opportunity sites. Uh, I think the library courtyard is very pretty with the architectural design that we have there. Um, and I agree with you. It is very crowded. And so that wouldn't be a priority for me because I do think it is already visually beautiful in that space. Although it is a very nice large wall to do some type of a mural there could be very impactful. Um, the dainty Avenue in central Boulevard corner is an eyesore and to be able to put something beautiful there, I think would be great. But even out of all of these, I still really, truly feel like putting something on that walnut median for people who are coming into our town specifically, since we are the, uh, the you pick capital of, is it the world of the world? I think that that would be very fitting to put something that really shows the diversity of Brentwood and what makes our town special to enhance more of that tourism to come into our town to have a really strong impact. Um, so that would be my recommendation. And I'd love to hear what you guys think. Oh, I, I am very excited about this because I've been hearing the same thing you have that Brentwood is the you pick city of the world. And that's so impressive. You know, um, in, um, Bowman, uh, near, um, Palm Springs, towards Palm Springs. That's where we used to live. Um, the, the city called, uh, Bowman had the cherry festival because in many, many years ago, that's what they grew the most. But now they are not growing cherries anymore. And they have housing all over. And they, uh, still have the cherry festival during the summers. And they attract people from all different cities around from redwood, red red lands and different places around the city of Bowman. And, you know, I think we should be having a cherry festival because we do have a lot of cherries here. And, uh, you know, that would be something, not something new, we could probably, uh, use it together for publicity as, uh, with the regular concerts that we are having during the summer. Just so people could come from other places to enjoy the, the, what we do here, which the cherries are amazing here, very popular. And so it's a corn for, for that matter. Other things too. But, uh, we need to focus a lot on the agricultural side of it because it's very important. Do you have any feedback, any discussion points? I would like to emphasize, um, the cherries if anybody has driven down on sellers. It does get really crowded and it seems like it's more than just people from Brantwood coming by and getting cherries right off the tree. So I think that would be a great idea to do something that emphasize what, uh, Brantwood is known for or what we have to offer. So I think that's a good idea. Uh, chair, if I may, can I make, uh, can I just get a little clarification? Um, commissioner cook, when you mentioned the location of the park being, um, closed off and not exposed to the public all day. Can I clarify? Did you mean the, uh, Brantwood family aquatic complex at veterans park, or did you mean, um, sunset athletic complex ? Sorry, I just want to make sure I'm capturing my notes correctly. I was not aware that there were two parks that were closed off. I'm just familiar with that one park, but I definitely believe that maybe we should do more of a public park. So, um, so everyone has an opportunity to view it instead of just waiting until the gates are open. Um, okay. So when it comes to our priority list, is it appropriate to have a large scale project? Um, it, I just wanted to confirm that it is appropriate to have a large scale project, kind of like what we did with fields of time and radiance convergence, along with the next thing on our list, which is the permanent art collection. Like we don't have to wait for the permanent art collection to be completed before we move forward and do a call for artists for this, you know, walnut median. So, um, so like if we, if I made a motion that said we would like to move forward on starting a new project on the walnut median, is that something that we can do tonight? Or is that where are we at with this? So this is your prioritization list. So if, if what I'm hearing chairs, if you wanted to flip, um, priority for permanent art collection with phase two public art spaces, um, you, you can do the, you can do that. Why can't it be done at the same time? So what it is, is it just depends on what direction those projects are looking at. So for me, my example is going to be, you know, item one, two, three, for the most part, they're all kind of all happening simultaneously, right? I don't, I don't read B is going to be happening really at, at the conclusion of us wrapping up the padded piece. Um, and then that's when we're shifting down that priority list. Um, so that, that's just prioritizing our work. Um, if the art collection is what the fourth priority you want us to focus on, then we can do that. Um, it's just helping us prioritize what, what comes back to the commission, um, and, and how you want to lay that out. Does that help or did I make that unclear? Um, no, it's, it's not unclear. I guess I'm just wondering why, um, I, I guess what I want to make sure of is, is there a reason, like, if, if I, if we keep this list the way that it is, and number four stays as the permanent art collection, does that mean that we have to wait for that to be completed? Oh, okay. So we don't have to wait for it to be completed before we can move on to a large scale project. So it's a little, so I, I think I understand your question, chair. Um, so focusing on item four and five right now, just as an example, art collection and public art spaces. Hypothetically, in the next meeting, we meet with the ad hoc for art, permanent art collection, and you, you decide something. Move forward, don't move forward, whatever that may look like, right? That kind of allows us to work down that list now. Um, and it can be simultaneously with another project, but then that allows us to now say, all right, perfect, we're gonna move to public art spaces. Um, and kind of start those conversations. Um, we wouldn't necessarily, um, start talking about phase three public art spaces until we've crossed the path of public art spaces too. Uh-huh. And again, that, that's, that's not to imply that it's done , not done, whatever it may be. Uh-huh. But it just helps us prioritize the items that come back to the Arts Commission and the things that we're working on as staff. Okay. Does that help? Yeah. And again, I think hopefully I'm being clear that we're working on a lot of these projects simultaneously. Yeah. It just helps us sequence and understand what your priorities are as well as council understanding what are the priorities. And I'll use again, example of phase three public art spaces, um, with those locations. For this commission, for the most part, we really haven't talked about that for a couple of years now, because again, it's much lower on our priority list versus you're hearing regularly about utility boxes, guidelines, and, um, rating convergence. Because again, it's a higher priority for y'all. Mm-hmm. So today you need a motion just to accept the public art priority list? No, what we were trying to clarify is, um, uh, if we're understanding, Lindsay, is that the additional locations that we're looking to add for future opportunities, the sequence and order of the priority, of the projects in the priority list. And then what you would do is, this would be a recommendation to city council as far as your annual priority, like art priority list. Okay. So, um, so hypothetically, I would be making a motion to phase two of the public art spaces to be focused on the walnut median with a diversity project. But keeping it still as number five on the priority list? Mm-hmm. I guess I need to know how you want me to structure a motion here. Sure, sure, sure. So what it is, is right now, um, the first three projects, we have, um, pretty clear direction and we're routinely updating the commission on. Yeah. So, um, what I'm hearing is between project four and five, just sequencing those of which one you want us to come back first with. Again, they don't have to be completed for us to move on, but what is it that you want us to work on? Um, and then again, approving the overall list to be recommended to council. Um, so what it is, is if you keep it as is, we'll bring back, um, as of this time, the permanent art collection for y'all discuss, get a little bit direction there. And then we talk about the phase two public art spaces and really dive into that a little bit more, um, on what that, what that would look like. But when it comes to the permanent art collection, we have an ad hoc. So. It, this just needs to be where we would, the ad hoc would meet this next month and then bring something back the following month. Yes. Yes. So we would get the ad hoc together, discuss where you want to move, bring it back to the commission. Um, and then, but you, you also are giving us direction. Okay. The ad hoc is going to do that and bring us back with recommendations. But at the same time, I want staff to look into phase two, number five public art spaces. Okay. That's exactly what I would like to do. So I, you're going to have to talk me through this one. So I would like to, let me know if this is not what you guys want to do. Okay. Um, I would like to make a motion that city staff focuses next on meeting with the ad hoc. And to come back to us next month with some information on the permanent art collection. And in conjunction. Focus phase two of the public art spaces on the walnut median to present to city council as our recommendation. Okay. Okay. Okay. So, um, no, not necessarily chair. So maybe, maybe, maybe I can understand. So as the priority list exists, um, you're, what I'm hearing is you're okay with the order of it coming back to the commission. And these are your priorities. This is how you want us to sequence this. Yes. Um, you don't necessarily need to do a motion on what specifically comes back. These items come to y'all regularly because that's our priority. Okay. Um, so that's, that's kind of what I'm hearing because number five phase two public art spaces, diversity project, water, medium, buffer, road, medium bypass. So if that's number five, we'll go through all the other ones. That's going to come back to the arts commission anyways, for y'all to have a more robust conversation about that. So that's going to happen. Um, this is just setting that priority of how staff is, um, working on prioritizing sequencing. I don't know the right word, but how these items are coming back to the commission. Okay. Does, does that help? So, so, so a motion tonight is really the updating of additional locations that Lindsay presented. If that's something that the commission is interested in adding to that, and then ultimately recommending this as the priority list of projects to go for city council's consideration. So for example, number seven, the library courtyard, um, for a future site, would you do, would the commission like to leave that on there? Okay. A little bit about that. Okay. Okay. I may not be in the best site, um, leaving it on there or taking it off. Um, we've heard tonight that maybe, um, the family aquatics center and sunset athletic complex may not be the greatest places for murals. Um, I'm hearing because they get locked up at certain times and then they're not always readily accessible to the public. So I'm going to ask, I'm asking another question here then. So this is just for this year. Correct. Right. So the odds of us getting through the end of the year and even having to discuss phase three and future opportunities is kind of a moot point. Correct. Like we're not going to get there. Not, not necessarily chair. Um, what it is, is so future opportunities. Like those are just additional locations. If a project comes up, I mean, that's something that the arts commission wants to, um, look at what the project. And again, I use padded cause that's kind of the easiest really example that gave us a location, but you are correct. If you're correct in, um, item six phase three public art spaces, that may not be something that this commission's going to touch, but it is a priority, um, within the sequence of how we're going to do our projects. Does that help you chair cook or did I make it more confusing? Um, no, I mean, I think it's so. Okay. So I guess just with discussion for the commission, um, I mean, if there are, I don't see a reason to necessarily change any of this with the phase three or the future opportunity sites, because, um, they're really far off. And when it comes to the next year, we'll have an opportunity to change them again. So unless anybody feels strongly that something should be taken off or added on, um, I don't see that there's anything wrong with any of these locations. So this priority list is actually just a guideline to give us an idea of what we can possibly do, but things could change along the way, right? Correct. This, this is where we're going, where we're moving forward as things finish up. Where are we going next? Um, I will say for future opportunity sites, the only change on number seven would be that Fairview Avenue and Sand Creek road. Those are going to fall off because that is where the sporting complex is going to be. Okay. So you just need from us if that everything can stay as is, and this is the recommended, um, priority list to submit to city council. And that's the motion that you need. Okay. So I'm going to make a motion to accept the 2026 2027 public art priority list as is. With recommendations of city staff as state as changes come up. And I second that motion. Okay. Quick question. Um, for that, is it just, uh, we're just going to be waiting to figure out exactly this is where we want the art pieces to be, or it's like, this is the done deal. So this is just saying that as opportunities come up as city staff brings us more opportunities to do more projects , it would be the next thing at hand is going to be our permanent art collection. And then even simultaneously could be this phase two of public art space. Correct. In addition to your typical public art walls and all the other projects that you have on a regular basis. Correct. So in other words, those are going to be discussed and projects will move forward on those before a phase three of public art spaces. And these future opportunities could be opportunities for like the Pada project that comes up of spaces that we're going to be able to use for additional projects. But there's, it's not necessarily a hard and fast decision on anything that is going to be put anywhere. Yet. It's just a, this is, we agree that this is how we want our priorities to look and we're going to send this off to city council. Yeah. Okay. Okay. So there's a motion. You seconded the motion, right? Okay. Um, all in favor. Aye. Aye. Before we finish this vote, do I need to open up a public comment? I know we did this at the beginning. We did. For my concern, we did have a comment on this one. Okay. So then I'm the last one to say aye. Okay. So we're good to go. Okay. Perfect. Okay. Um, you don't necessarily need a motion for this next item chair, but it is related to this public art priority list. So annually, this list is present, uh, presented to city council, um, typically before, uh, the end of the fiscal year. Um, so we'll, we'll schedule that. Um, our recommendation is, um, for the commission to discuss, um, typically, uh, staff presents this item to city council, but we typically have a representation of the committee. Um, we have a representative from the arts commission there as well. Um, with that presentation. So I would recommend y'all discuss. And if y'all want to assign someone to work with staff on presenting this item to council, now would be the time. Okay. Um, when is that going to be presented? Like, For my understanding it's, uh, and I forgot, I apologize. It's one of the June meetings, um, city council June meetings. Is that, um, Um, something that we can discuss at the next meeting? Because if we could have some, some solid dates, um, I'm happy to go and present. It'd be that, but I just want, I would want to make sure before I threw my hat in the ring that. Um, I was actually able to do that. So if we could get some actual dates, that'd be great. Yes. The, the, the piece that was pending on, we didn't want to just bet that it was going to be approved tonight. So we'll get it on the planning calendar for city council. Come back, um, next time as well. But I also wanted y'all to think about that, um, for that presentation. Okay. Great. Um, and if anybody else wants to present either, I don't have to be the one to do it, but I would be happy to. If, uh, I'm in town, I'll be happy to go with you. Okay. All right. That's great. Um, is there anything else? I don't think so. Oops. Um, okay. Are there, we're going to move on to requests for future agenda items. Are there any new requests from commissioners, uh, wishing to have an agenda item in place on the future agenda? I shall make a request under this section. These items will be included on the agenda for the next commission meeting. Um, but I like to continue with the public piano project. Um, we are supposed to have a meeting today after this. We can, we can talk offline after the meeting about when we want to plan an ad hoc meeting for that. Yes. All right. To discuss. Okay, good. Um, do I need to open up public comment after our new requests? Okay. Um, then I, are we free to move to adjournment? Okay. So all in favor of adjourning the meeting, I don't remember if I have to do that or not. It's been a while. If we can have the motion for adjournment, seconded, then a vote. Okay. A motion for, I'm making a motion to adjourn the meeting. Seconded. All in favor. Aye. Aye. Aye. Aye. Meeting adjourned. At. What time is that? 8:33. Okay. I'm at 8:33. Okay. I'm at 8:33. Okay. I'm at 8:33. Okay. I'm at 8:33. Okay. I'm at 8:33. Okay. I'm at 8:33. Okay. I'm at 8:33. Okay. I'm at 8:33. Okay. I'm at 8:33. Okay. I'm at 8:33. Okay. I'm at 8:33.

Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. Mic check. I'm comfortable. Okay. I went to, I went and looked. I'm going to, I'm going to, this to accommodate solar panels. My question is what's going to happen the next time when it's something other than solar panels and it does sound reasonable again. And that's where I'm, you know, getting a little concerned. The applicant mentioned that he was working with, I guess, Eric about trying to find, you know, the right percentage and all that good stuff. So I just want to, and he mentioned a couple of times about it needs to be addressed about the 25%. So I just wanted to know, because that's the interim design, objective design standards. And then we, you know, from Bob Taylor might have been, when I was looking it up, it was a minute ago. So I just wanted to know, did we change our mind? Did we evolve, you know, and I don't remember, even though I just did look, I don't remember about that specific thing. So our current code does not specifically require a dormer. Our new code requires modification and changes in the roof form every 20 feet. Every 20 feet. So, yes. So, um, in this case, um, based on the roof plan, because they do have the varying roof pitches, um, except for potentially the rear, the, the front does appear that it would meet the current objective standards because of the pitch over the garage and the pitch over the tower element on the front. Um, it does look like it would meet our current draft. The ones we're working on. Or the interim. I'm, you lost me on that part. The application before you today for the front elevation appears that it would meet the draft objective design standards that says planning commission recommended the city council approve. But not the, not the rear or the eastern elevation, correct? They're potentially the north elevation and the east elevation without doing full calculations may not. May not. But the front elevation, um, does appear that it would. And so the, so essentially the east side of the, of the proposed home, which would face windy springs, right? You're saying that that part would not fall under the ones that are going to the city council. It may not. It may not. Okay. I, I recognize, I don't know if I can ask. Can I ask the applicant? Oh, more quiet. I need, I need to ask you a question, miss. Sir. I'm not one to make the applicant spend more money. And I just want, you know, I understand these decisions that we make cost money and time and effort. So I just, does the applicant think, do you think there's a way that you can meet these standards? Without going all the way back to the drawing board? So that there, you know, is there a way that you can meet these standards without going all the way back to the drawing board? I guess it's my question. Yeah. Two-part answer. One, I agree with Commissioner Jones that we have met the intent of these standards. I thought you would. To just put a couple dormers on the east side would make the whole house look different and out of place with the style of this architecture. I mean, if the applicant was standing, to answer your question, if the applicant was standing right here and he would say yes, it would add more money. And I don't think that it would fit in with the style of architecture. I understand that you don't think it would fit into the style. I'm asking you, I'm asking, is there a way that you can comply with the standards without going back to the drawing board? I'm just trying to make sure I have an answer to that question. Well, we'd have to go back to the drawing board. If you want to add a dormers, we'd have to draw them and put them in there and design them. There's a chimney on that side of the house that does kind of break up the massing. And if you look at, if you're driving down, you've got a low pitch roof, then it goes high, then it goes low. It's not a long, black gable roof. And you're talking about on the east side, correct? Facing the new springs? Yeah. Yeah. Yeah. Yeah. Yeah. Okay. Okay. Thank you. Yep. I, um, my inclination is to what was option two here. Trying to find it. I could bring it up on the screen if you'd like. Please. Please. Uh, you know, we can approve it. I'm just, I'm just not comfortable, especially since it's like, especially since we're going through these objective design standards, like right now giving waivers. Cause I don't know what's going to happen in the future. I just, I'm not comfortable with, and I, I don't have any problem with the solar panels or, you know, the objective of trying to be zero net zero. I like all of that good stuff. I just, I think that for the future, we want every, that's why they're called objective. And that's, um, so that's where I'm at. I don't know where, how you feel. And, um, Jennifer, just, just again, to, to be, be clear on the ones that are going to the city council. Would you say that the ones that are going to the city council closer match this than the previous ones as in terms of the objective standards that need to be met? Or would you say it's the same? I don't know if I'm explaining that the right, and I'll try it again. If I need to, I want to understand, cause I know there's some changes from the current objective designer interim, right? And then there's ones that are going to the council. What are the primary differences between those two? And does this app project closer meet the ones going to the city council or the ones that are currently, uh, standards are in place? The standards that are currently in place were very explicit in requiring a dormer. The new ones provide additional options that would still provide a variety of, of massing and roof forms, um, but aren't explicitly requiring it to be a dormer. There's other options. Um, in this case, the applicant has used the, the breakup of, of the roof. As you can see, and he indicated, there's a ton of different roof planes in this. Um, and so overall, I think I can't say for sure whether one is closer to meeting or the other. Um, I think they're both very, very close to meeting the current and the, the proposed draft. Um, I think it's a very well-designed home. Um, and it just comes down to this last technical item. Yeah. And, and, and that's, and just for, for me, Commissioner Johnson, where I go with that is, um, and I'm not trying to sway anything here. Right. But I, I just, I, I'm keeping that in mind. And then I, I, I'm trying to, to just sort of incorporate a little bit of common sense into this, right. You know, just to make sure that we're, we're, I, I, I, I'm, I'm right there with you because I'm, I'm very, I'm very hesitant about the idea of going outside the scope of something that we've been working on for a while now. Um, but that said, and I, I believe this has been brought up in previous meetings, you know, where the question has come up that what happens if someone does not meet a hundred percent of the, um, standards that are set, what goes on from there? And I, I believe I asked that question at some point. And I think the answer to that question was it would go in front of the commission and there is an exception review process that we can follow and go with and, and try and put our head into it to see if this is something that we think, um, deserves a little bit something outside the scope. Now, if this got presented to us and the house looked like a box, I would immediately say no chance, right? Like no way. I'm not gonna, we're not going outside that because that's not going to fit within the neighborhood and that's not going to fit, um, with what it is that we're trying to do as a community. Um, but when I look at the design plans of this home, um, you know, the, the, the multiple, you know, hips and valleys of the roofline and, you know, all the different things that fall, I feel like kind of going back to my original comment that it, it falls within the scope of what we're trying to do as a, as a, as a city to ensure that we just don't have a bunch of boxes. Right. And so, um, because of that, that's why I lean more towards, um, giving it as approved so that the applicant doesn't have to go back and, you know, start all over and do something that may fall without outside the scope of what it is that they're looking to do. Again, I would have no problem saying, go back to the drawing board if it looked like a box. Um, but it doesn't. Right. So when I look at, you know, all the different elevations from all the different directions, whether it's, you know, from, uh, the South, uh, the, the East and the East part in particular, I pay closer attention to because when you're driving down Windy Springs and you look to your right or to your left, that's what you're going to see. That's what's going to stand out. Right. So, um, knowing that you're going to look over and see the side of a home, um, that has, you know, various, um, hips and valleys that, uh, are going to provide, um, you know, I think some aesthetic appeal. Um, again, I, I, I, I feel like the intent of what it is that we are trying to do is met. And I feel like, you know, giving a little bit of lee away, especially seeing where we're headed with the design review standards that will go in front of the city council, which, you know, it may go to them and they may not like that. And they may, I don't know. Right. So you bring up great points about just being careful with this. Um, but again, when you look at the design, I, I, it's a beautiful home. And, um, I think it does, it, it, it falls within the intent of what it is that we're trying to do. So, um, I, I'm, I'm comfortable proceeding as planned. If you are not, that is okay. Uh, and you know, uh, we'll, we'll just, we'll just go to the next step with this. Right. Um, but that's okay. Uh, that's what this is all, all for, but I just want you to understand and everyone here to just know where my head at is at in respect to why, you know, I feel comfortable proceeding forward. So, so just let me, the couple of things, let me just say the home is beautiful. I have no, everything you said, a hundred percent agree. The only thing I'm thinking more about is the process, not this individual home as, as homes and other homes come before planning managers or, you know, that's what I'm, I'm not necessarily saying this house is an ugly house. It's not an ugly house. It's a beautiful house. Uh, you know, I, there's nothing about what you said. I disagree with my concern is more along the lines of how does, how does our, you know, giving this exception affect future, future homes or other buildings coming through the city. And does it weaken our position long-term based like, you know, just like when we went to planning commission school, that's my concern. Not necessarily that the house doesn't look good, that the house, that he doesn't have the pictures in the valleys that somewhere down the line, somebody could say, especially since we just are doing this right now. Hey, you're, you just gave an exception. Yeah. And you don't make, and so now the exception we don't want to give, uh, somewhere down the line. Well, and I think to that point, Commissioner Johnson, I mean, you raise a really good point because I mean, if, if that's the intent of what, of this subcommittee, right. And we're having dialogue and question around that. I think, you know, that deserves to go in front of the full commission to say, do, do we want to go back to the council and say that there should never be an exception, right? Because part of the, part of the, these, these design review standards allow for exceptions, for exceptions, right? So, um, there, there, I guess in that case, there'll be some subjectivity to it, but that, but that, to that point is, it is part of the official process and Jennifer, correct me if I'm wrong, to open up the door for exceptions for situations potentially like this one. Um, and if, if that's, if, if we're saying we're not going to make exceptions ever, then I almost feel like there needs to be something put in front of either the commission or, you know, the appropriate body to have a discussion to say these objective design reviews standards are set in stone and there is nothing that's going to get in the way of, of going outside those. So, um, I agree with you on that. So I don't, I'm, I'm the biggest proponent of not being computers up here. So I don't want to be, and this is like really weird to you, me and him and having this guy. I'm not, this is really weird. I'm the biggest component that it's not a computer. However, I did ask a question. Is there a way to meet the standard without, you know, uh, without, you know, going crazy? Very fair. And, um, I, you know, sometimes the, the property line causes you to do a certain thing. You can't change the property line. The property line is fixed. Or sometimes, you know, there's a, there's maybe a historical tree that you can't cut down or whatever. You can't, but this one, there is some variability in, and that's not that we cannot make changes or exceptions. Um, but I want to just go to Jenny and, you know, Miguel, just to, I want to hear what you guys think, because I'm just trying to understand, you know, how we work together as a team on this. At least, um, thank you for the opportunity. Uh, from staff's perspective, you know, the way the IODs functions for us, and ideally, is the applicant before submittal, when they're first coming up with this idea, they should get in touch with the city, find out that there's these objective design standards, get a hold of them, and build their dream home around the objective design standards. What tends to happen is that, um, applicants design something, then come in, and it doesn't fit our, the city's adopted objective design standards. And that's where we get into the finagling, and, uh, like the applicant had said, you know, um, talking with, uh, the planning manager, trying to figure something out last minute type of, type of situation. And that's really what hinders the objective design standard project. And, uh, the sole purpose of the objective design standards is to streamline a home to, from application to being built. This application is, um, 24-007, which means it was first submitted in, uh, 2024, which means that I've been working with the applicants since 2024, trying to fit what they, uh, what they were proposing into what our objective design standards have. And, uh, right now, you know, Don and I have gotten to the point where we've essentially butted heads on this dormer thing, you know, and I'm, I'm pushing for full compliance as staff. And, you know, Don's trying to do right by his, by his, uh, his client and saying, hey, you know, this is as far as we can go for, for X reasons. And that's where he, you know, asked for the exception. So, but that's typically what, um, or that's what, uh, staff would view in, in an ideal world. Is build your home around the city's vision, not the other way around. Yeah. And if I could add on just as, as part of the actual exception and the exception process, I think one of your questions was, will this catch us later? Or is there going to be implications? Um, and, and the answer should be no. Every project is unique. Um, you are looking at this and I think you guys were all answering, you're asking the right questions. You know, what is the surrounding neighborhood? Are there dormers? Are there, you know, other homes that are similar to this? Is this going to be out of place if we, um, don't require the dormer? Um, why do you want it? You know, the solar, you know, his, his net zero, you know, was, was some of the reasoning. Um, and all of these are part of your consideration. And it is at your discretion of what you're comfortable with. And in this case, unless you have somebody that is coming in directly next door with the same square footage and the same exact house and the same exact reasoning, and you deny one and approve another, I can see that having a potential issue. But if you are two miles away in the city in a completely different neighborhood and a completely different lot size, you're going to be looking at a whole new set of circumstances. So approving an exception on this does not mean you can't or are required to approve one on another. Any further, any, any further, any further comments there, commissioner Jones? Um, no, great discussion. Um, and again, I, I'm hoping, I hope I'm making my point. Oh, you made your points. You know, just understandable as in terms of where I'm at, believe me, I'm right there with you on having concern with going outside the scope where my head keeps going back to is, uh, you know, the, as part of this, there are, uh, exceptions that can be made. If you look at everything else into and take everything into consideration, uh, which I think we have, and, um, you know, we, we, we can, we can use our discretion, uh, if, if, if we, if we think it, it meets the appropriate criteria. And as I said before, if, if, if this was just a box, there would be no question. Um, it would be go back to the drawing board. Um, but, you know, we're talking about, you know, one specific thing, which is dormers. And, um, if I may just real quick is in terms of the percentage, um, what is the percentage now of dormers on this home? That's a great question. Well, arguably, um, there are 0% actual dormers. So there's, um, elements of the roof architecture that if you want to consider dormers, like for example, the front entrance, you could be inclined to consider that a dormer since it projects similar to a dormer or how, um, the applicant had said that, uh, the vents are dormer shaped. However, planning staff would not look at, uh, the vents as dormers, as dormers, they're, they're vents, you know? Yeah. So it depends on what you look at. Yeah. Yeah. No. And, and I, I appreciate that. And again, kind of going back to, um, my original point, you know, there's a lot of, uh, hips and valleys on this home. Um, and I think the aesthetic appeal is there and I think the intent behind the idea of dormers is met, uh, you know, within reason. So, you know, again, I, I'm comfortable, um, proceeding as planned. Um, but of course, commissioner Johnson, if you're not, I mean, that's why we have other processes, right? I mean, I believe if, if it's a one, one split, um, this would go in front of the full commission, right? So, uh, that's, I, that's, but you'll know where, you know, where I'm at. Okay. Okay. One, one, one last question here. Uh, Ms. Hagan, um, the, I'm just trying to see if I can get to this, this interim versus current question. You, you mentioned that this is close. It, it would close, it would be more likely to pass into the current or I'm just trying, I just want to make sure that if I, if I, if I, if I, if I went with this, that we are at least moving in the right direction where we are with this ODS. Um, we, we, we have not done a full analysis of this project in accordance with our current ODS. Um, so I, I, I mean, I, I can't give a, a 100% answer on whether it is closer, um, or not. Um, a potential option since if they are asking for an exception, it kicks it into the discretionary process. Um, one option that you could provide is, um, a hybrid of the, of the number two option, which was the, the number two option was to approve it with the condition of approval that requires them to meet the ODS. Um, you could change that to require them to grant the exception or you could, you could change that condition to require them to meet the current or the draft form. Oh, ODS, if you would like. Um, and then afterwards they could go back and do the analysis and figure out which one was more applicable or which one provided a better design option for them. But you could provide either one of those since it does kick it into the discretionary area. Because, uh, I would like to resolve this here in the design committee and I'll tell you reason why is because if we keep kicking it back up to the planning commission, there's no need for a design committee. So I'd like to find a, uh, a reason, like if we could come to some kind of agreement here. So that's one, if we could do that. And then, um, would you be, would you be amenable to something where they could, you know, comply with either or? The interim that they have now or the current, because I think, um, Ms. Hagan is saying, I'm not trying to, I don't remember your title and I don't want to call you what I normally call you. So, um, but, uh, I think what she's saying is that it might be more likely to pass under the ones that we're working on. So, um, would you be more, would you be, I guess they would have to come back. You could word it in a way, um, first of all, it would have to be based on the ODS that the planning commission recommended approval for because the council has not fully adopted them, but it was codified in your resolution at your last planning commission meeting. So the wording that was within that ODS or the wording that is in the interim ODS. Um, and then it would just have to be the way that Miguel had it written was plan submitted for building permits shall meet one or the other, um, and be approved prior to issuance of building permits. And if it was worded that way, it would not have to come back. What say you commissioner Jones? Um, I'm, I'm more comfortable just, um, approving as is. Um, I, I, I, and here's why. Um, well, I mean, I'm, I'm going to, I'll just repeat myself. So I'm not going to repeat myself. You kind of understand why. Um, I, I, I think, you know, the, the intent of, of the design standards have been met and, um, you know, I, I, I think, uh, there's an exception process for a reason. And if, um, if we're saying that we do not want to go outside that scope, then I think the, the objective design review standards need to be, uh, reevaluated. Well, you know, I'm not saying that. No, no, no, I know. I know. But my, my point is, is that here's the opportunity. I think there is no, there is about as, this is about as good of a case as I think you could get to make an exception. And so, um, no worries that this is about as good of an exception that can be made, um, to, to take that process into consideration of, of, of, of making that exception. And, um, I think if, if we're not doing it for this one, um, you know, I, I don't know what we would do it for, to, to be honest. Right. So that's, that's where I'm, I'm more on the space of, of just proceeding as planned and, and, and, and moving forward. But again, that's just me. Right. So if, if you're not, then I'm happy to make a motion and, you know, we can just go from there. And, um, you know, keep in mind, I incorrect me if I'm wrong, Jennifer, but, um, this, this could either way potentially go in front of the full planning commission. If other commissioners decide they didn't like what we did or, or any of that. Right. So I, you know, my, my mind's, my mind is more made of just, this is, I think a very good example of when an exception would be made. If we're not looking to do exceptions, then we probably need to go back and say design standards are design standards and they are not, there are no exceptions period. Um, otherwise what's the point of saying there is one if we, if we're not going to do it. So I'm, I just want to be real clear on this exception terminology. I don't have a problem with the exceptions. Um, you know, I remember I sat on this same design review. Somebody came with a, you know, exception because they were five inches over the line of, you know, we were five inches too far. Forget what the, the five inches. I was like, you know, they have to like, I'm, I'm all for that. It's when, when there's flexibility and we, you know, we're trying to, I guess my issue with this particular one is it's not okay where the property line is or where it is. The exception is because I want to have a certain amount of solar panels and I want that amount of solar panels and I should get it. Not versus, you know, something, uh, that's where I'm, you know, this is not like, uh, I don't know. I'm trying to, you know, the house is weirdly shaped because of the lot size or something like that. This is about the number of solar panels that he wants to have. And that's why, and that's why I'm kind of searching for a way to, to solve it. I, I personally put, just put solar panels on my house a couple of years ago and then I didn't, you know, I settled for less solar panels that I wanted to have. My case, it was, I didn't want to spend an extra $10,000 in solar panels or whatever it was, but that's why it's not, it's, this is a, this is a, because I want to have solar panels. This is not. Is it, is it though? I mean, is that, is, is that the primary reason why we're going outside? This is to have, and I, could I ask the, the applicant real quick to just, or the representative of the applicant to address that real quick of just, I mean, is that's it. That's why we're not doing. You're back up here and to answer your question. That is one of the reasons. The other reason is the style. Does it match the style? Like if you put a dormer just on the right side of the house, is it going to match the style? It's not. I mean, we're just putting it, putting it on there. And Commissioner Turner, I a hundred percent agree with your comments, but in my mind, I'm seeing the word that you're looking for is you don't want to set a precedence, right? For future projects. And the, and the other thing that I, I kind of see getting hung up on is we're not asking for a variance on, on, on a zoning standard, right? We're asking for, you know, cause these are called objective standards, right? They're, they're not zoning standards, if you will. I, you know, and that's why, that's why we're, we're here in front of you because every house, every project is going to be subjective to you guys. It's not, they're all going to be different, just like Jennifer had said. Yeah. Thank you. Thank you. Thank you for answering that. That is my whole issue is this is something that they want, as I said, and it's not necessarily. What I would, I guess what I, the only thing I'd come back with that with is that's a pretty good reason for solar panels, right? I mean, that's a state mandate. That's something that we're asking everybody to, you know, consider it's energy efficient. That's a good reason, right? You know, going, going back, if it was just simply, I just, it's just, I want to do the roof line the way I want to do it. And that's just, that's it. That'd be different. But, but when we're, when, when they're wanting to do that because of, of, of solar panels and, and to give the home a more energy efficient way of doing things, I mean, that's pretty good. Right. So, and if they want to pay more for that, that's on them, that's not on us. Right. So again, that's, that's one of, of, of many, and I'm not going to keep repeating myself, but, um, again, I, I, I totally get what you're saying on going outside the, outside the lines a little bit, but I think that that is part of the process and that's why I'm comfortable proceeding forward. Thank you. This thing's been bothering me since last, since I read this thing from the very first time I've been bothering me since I read it. Um, just one more question that can satisfy my own, satisfy my own. Um, the east side faces what road again? Windy Springs. And that's the plain side, correct? Uh, yeah, that side has less articulation than the other sides. It's the side with the chimney. Yeah. Go ahead. Make your motion. Okay. Um, I will make a motion, um, to approve the, uh, application for design review for new single family home on a single family residential property located at 2337 Windy Springs lane. APN 019 dash 050 dash 019, um, as staff recommends. Wait, just hold on. Did staff recommend this? We didn't give a recommendation. We gave you the options that, uh, you proceed with. Um, it says staff recommend the design sub review committee approve the design review application. Okay. That thought I... Maybe I should restate my, uh, motion if you think it's necessary. Do you feel like we've got it? I think I just want to, before you, well, I told you to make your motion. So forgive me for that. It's okay. You're, you're like dead. They got to approve. You have no way. You're like, we got to go the way that the, you, you're not willing to just want to make sure I got you on. Like they can go for either one or either when I say either one, I'm talking about the objective design standards, either one, um, that, that second to give them some flexibility to change some things around. Um, correct me when you say that you're saying that, uh, approving either as is or providing the potential to meet the upcoming, uh, design review, uh, standards. Um, because the reason I say that is because, uh, Ms. Hagan said that they're more likely to make it under the newer ones than the older ones, the interim. So I was just curious. I'm comfortable proceeding as planned or as, as, uh, as per my motion essentially, um, is just, uh, I think again, we're it's, it's falling within the scope. I think there's a valid, um, reason for exception and, um, I'm comfortable allowing this project to, to move forward as planned. Right. And that would be my, uh, my motion. Right. And you're not, you're not willing to change on, I will, I will make your motion. Yeah, I'll do it again. Um, I'll make a motion that the design review subcommittee approve the design review. DR 24-007 application, uh, for a new 5,168 square foot single family home on a 22,270 square foot lot located at 2337, windy Springs lane, APN 019-050-019. I'll second your motion. All in favor. Aye. Aye. - Okay. Do I have a motion to adjourn? - I'll make a motion to adjourn. - I'll second that motion. Meeting's now closed. Congratulations. - Actually, we need to all in favor on that motion. - All in favor? - Aye. - Aye. - Aye.