Bratenahl, Ohio

Public Improvements Committee

The Bratenahl Public Improvements Committee will discuss the 2026/27 public improvement infrastructure and building maintenance projects. The meeting also includes approval of prior minutes and other business as may arise. No specific projects or dollar amounts are listed on the agenda.

• Discussion of 2026/27 Public Improvement Infrastructure/Building – Maintenance/Projects
• Approval of prior meeting minutes (procedural)
• Other topics of importance and any other business

Village Council Committee of the Whole

The Bratenahl Village Council Committee of the Whole is meeting to discuss village finances. No votes or specific proposals are listed on the agenda; it is a discussion-only session.

• Discussion: Village Finances

Village Council

The Village Council will hold fourth readings of five ordinances amending the Planning and Zoning Code to establish a new PRD.2 residential district, including adding definitions and references. New business includes resolutions to adopt a cybersecurity program, approve an alternative tax budget for FY2027, authorize a cybersecurity tech representative, and accept a NOPEC 2026 Energy Grant. A pay claims ordinance is also on the agenda.

• Fourth reading of Ordinance 4296: Amending Section 1111.06 to add definitions related to a proposed PRD.2 District
• Fourth reading of Ordinance 4297: Amending Section 1117.07 to specify Architectural Board's role in reviewing PRD.2 residential units
• Resolution 1459: Adopting a Cybersecurity Program
• Resolution 1460: Adopting an Alternative Tax Budget for Fiscal Year 2027
• Resolution 1462: Authorizing receipt of NOPEC 2026 Energy Grant

Village Council

The Village Council will hold a continued public hearing on the third reading of five ordinances (4296–4300) that amend the Planning and Zoning Code to create a new PRD.2 planned residential development district. The amendments add definitions for live/work units, update the Architectural and Design Review Board's role, and adjust cross-references in existing code sections. Council will also consider a motion to appoint Fire Marshall Captain Robert S. Ingersol.

• Ordinance 4296: amends zoning definitions to add 'live/work units' and other dwelling types for PRD.2 district
• Ordinance 4297: updates Architectural and Design Review Board powers to review proposed residential units in PRD.2
• Ordinance 4298: adds reference to new Chapter 1163 in planned residential development modification section
• Ordinance 4299: adds reference to Chapter 1163 in preliminary development plan section
• Motion to appoint Fire Marshall Captain Robert S. Ingersol

Shade Tree Commission

This is a regular meeting of the Bratenahl Shade Tree Commission with items limited to procedural business. The commission will consider approval of prior meeting minutes, discuss interim activities, address the STC secretary position, and receive an update on the corner garden. No financial decisions or public hearings are listed.

• Discussion on filling the STC secretary position
• Update on the corner garden project

Village Council

The Village Council will hold a continued public hearing (second reading) on five ordinances (4296–4300) that amend the zoning code to establish a new Planned Residential Development (PRD.2) district. The council will also consider resolutions authorizing a service agreement with Govolution, LLC and an audit engagement for fiscal years 2023–2025, plus ordinances for codification and pay claims.

• Continued public hearing for Ordinances 4296–4300: zoning code amendments to add/revise definitions, update review powers, and reference new Chapter 1163 for a proposed PRD.2 district
• Resolution 1458: Authorizing a service agreement with Govolution, LLC
• Resolution 1459: Authorizing an audit engagement for fiscal years 2023–2025
• Ordinance 4304: Approving codification of certain ordinances
• Ordinance 4305: Pay claims

The Village Council decided to table the approval of the April 15, 2026 meeting minutes until the next session. The group also voted to keep the public hearing open for four rezoning ordinances related to the Bratenahl Center property.

• Tabled approval of April 15, 2026 minutes
• Kept public hearing open for Bratenahl Center rezoning ordinances
• Scheduled first community meeting for June 11, 2026

Finance Committee

The Bratenahl Finance Committee will consider three items: a resolution to authorize a service agreement with Govolution, LLC for credit card and e‑check processing at a cost of $800 for four terminals; a resolution to engage an audit for fiscal years 2023‑2025; and Ordinance 4305 concerning pay claims. The meeting also includes routine items such as approval of prior minutes, a fiscal officer report, and public comment.

• Resolution 1458 – authorize $800 service agreement with Govolution, LLC for four Ingenico Lane 3000 terminals
• Resolution 1459 – authorize audit engagement covering fiscal years 2023‑2025
• Ordinance 4305 – address pay claims
• Approval of prior meeting minutes
• Fiscal Officer Report

The Finance Committee approved Resolution 1458 to authorize a credit card and eCheck processing agreement with Govolution, LLC, to improve cash flow and meet auditor requirements. The committee also approved the prior meeting's minutes.

• Approved prior meeting minutes (3-0)
• Approved Resolution 1458 for Govolution credit card processing (3-0)
• Authorized Mayor to enter service agreement with Govolution, LLC
• Declared emergency for Resolution 1458

Shade Tree Commission

The Shade Tree Commission will meet to approve prior minutes and discuss new business including the Summer Eddy Road planter installation, the Spring report to the Mayor and Village Council, and participation in the Memorial Day Parade. Old business includes an update on the corner garden.

• Spring report to Mayor/Village Council for discussion
• Summer Eddy Road planter installation
• Memorial Day Parade participation
• Corner garden update

Architectural Review Board

The Architectural Review Board will consider a new single-family dwelling at Hamlet Court, Unit 1. The meeting also includes approval of prior minutes and an update from the Building Department. No old business is scheduled.

• Hamlet Ct. – Unit 1 New Single-Family Dwelling review
• Building Department update
• Approval of previous meeting minutes

The Architectural Design and Review Board reviewed plans for a new single-family dwelling at Hamlet Ct. Unit 1. The board required revised drawings to be submitted to the Building Department addressing specific design and landscaping concerns.

• Approved February 2026 minutes
• Approved January 2026 minutes
• Required revised drawings for Hamlet Ct. Unit 1 home (3-0)

Finance Committee

The Finance Committee will meet to conduct a review of the 2026 Budget/Appropriation. The meeting was called by Chairwoman Tracy Hoefling.

• 2026 Budget/Appropriation Review

The Finance Committee met to review the 2026 budget and police department expenditures. The committee discussed income tax receipts, police overtime costs, and vehicle maintenance without taking formal votes.

• Discussed 2026 budget appropriations and ledgers through April 14
• Reviewed police department expenditures totaling $703,621
• Addressed police overtime costs due to staffing shortages
• Discussed police vehicle fleet and maintenance needs

Planning Commission

The Planning Commission will consider a new single-family dwelling at Hamlet Ct. Unit 1 under new business. The meeting also includes routine procedural items such as approval of minutes and roll call.

• New Single-Family Dwelling at Hamlet Ct. – Unit 1

The Planning Commission approved a request to build a new single-family dwelling at Hamlet Court. The meeting also included the approval of prior meeting minutes and concluded with a motion to adjourn.

• Approved January 2026 minutes (4-0)
• Approved February 2026 minutes (3-0)
• Approved new single-family dwelling at Hamlet Court (3-0)
• Adjourned meeting (3-0)

Shade Tree Commission

The Bratenahl Shade Tree Commission will discuss the appointment of Joyce Flanagan to a term through March 30, 2029, and address the selection of a secretary. Spring activities and the Memorial Day Parade are also on the agenda. The commission will review an update on the corner garden and approve prior meeting minutes.

• Joyce Flanagan's appointment to a term ending March 30, 2029
• Selection of a Shade Tree Commission secretary
• Discussion of spring activities and the Memorial Day Parade
• Corner garden update
• Approval of prior meeting minutes

The Shade Tree Commission approved a $16,000 budget for maintenance work on Lakeshore Boulevard and Eddy Road, including the removal of diseased trees and invasive species. The commission also discussed plans for a permanent planter feature on Eddy Road and agreed to remove all barberry shrubs this spring.

• Approved $16,000 for 2026 maintenance work (Lakeshore Blvd, Eddy Road)
• Approved removal of 6 diseased Austrian pines and replacement with mixed plantings
• Approved removal of invasive species south of Lake Shore Boulevard
• Approved consensus to remove all barberry shrubs this spring
• Approved plan for permanent central feature on Eddy Road median
• Approved Elm Research Institute membership payment of $50
• Approved posting January and March minutes as draft/unapproved
• Approved posting September and November minutes as previously posted but unapproved

Village Council

The Village Council will hold a public hearing on April 15, 2026, to consider five proposed ordinances that would create a new Planned Residential Development District #2 (PRD.2). The ordinances would add definitions for live/work units, amend the duties of the Architectural and Design Review Board, update references in the zoning code, and rezone the property at 11404 Lakeshore Blvd. from R-2 Residence to the new PRD.2 District.

• Ordinance 4296: Adds/revises definitions (live/work units, dwelling, townhouse, multi-family dwelling) for proposed PRD.2 District.
• Ordinance 4297: Specifies powers of the Architectural and Design Review Board for PRD.2 review.
• Ordinance 4298: Adds reference to new Chapter 1163 PRD.2 in Section 1133.11.
• Ordinance 4299: Adds reference to Chapter 1163 PRD.2 in Section 1164.03.
• Ordinance 4300: Establishes Chapter 1163 PRD.2 District and rezones 11404 Lakeshore Blvd. (Bratenahl Center) to PRD.2.

The Village Council opened a public hearing on five ordinances related to the Bratenahl Center rezoning. The ordinances, which include updates to definitions, architectural review authority, and the creation of a Planned Residential Development District 2, were introduced for three readings. No final decisions were made.

• Approved minutes of March 23, 2026 special meeting (6-1)
• Approved minutes of March 23, 2026 regular meeting (6-1)
• Opened public hearing for five ordinances related to Bratenahl Center rezoning
• Introduced Ordinance 4296 for first reading
• Introduced Ordinance 4297 for first reading
• Introduced Ordinance 4298 for first reading
• Introduced Ordinance 4299 for first reading
• Introduced Ordinance 4300 for first reading

Village Council

The Bratenahl Village Council will consider three emergency resolutions: authorizing participation in the Ohio Department of Transportation road‑salt contract, accepting renewal proposals from Selective Insurance Company and Lexington Insurance Company for the 2025‑2026 policy period, and permitting the mayor to enter a Village Architect Services Agreement with DVA Architecture LLC up to $10,000. Additional agenda items include several ordinance amendments. The meeting also provides time for public comment and other business.

• Resolution 1455 – authorize participation in the ODOT road‑salt contract (emergency)
• Resolution 1456 – accept insurance renewal proposals from Selective and Lexington Insurance Companies for 2025‑2026
• Resolution 1457 – authorize mayor to contract DVA Architecture LLC for architectural services up to $10,000 (emergency)
• Amendments to village code sections 1111.06, 1117.07, 1133.11, 1164.03, 1163, and 139.15
• Public hearing and general public comment periods

The Village Council voted to approve the minutes of the March 23, 2026 special meeting and the March 23, 2026 regular meeting. Both items passed with majority votes. No other substantive actions were decided at this meeting.

• Approved minutes of March 23, 2026 special meeting (5 aye, 0 no, 1 abstain)
• Approved minutes of March 23, 2026 regular meeting (4 aye, 0 no, 2 abstain)

Public Records Commission

The Bratenahl Public Records Commission will meet to discuss public records policy and procedures and consider approving the destruction of obsolete records, if any are proposed. The meeting is largely procedural under the call of Mayor Keith Ari Benjamin.

• Discussion of public records policy and procedures
• Possible approval of destruction of obsolete records (if any are presented)

The Bratenahl Public Records Commission met on April 15, 2026, but took no formal votes. Members discussed plans to update the village's public records and open meetings policies, with a draft policy expected to be presented for approval at the next meeting in October. The commission also discussed the upcoming destruction of obsolete breath-alcohol test (BAC) records, but the required RC3 form will be submitted at a future meeting.

Finance Committee

The Finance Committee will discuss and potentially recommend approval of several resolutions and ordinances, including a new architect services agreement. Key items include participation in the ODOT road salt program, renewal of insurance coverage, and an amendment to the police uniform allowance. The committee will also hear the Fiscal Officer's report and take public comment.

• Resolution 1457: Authorizing a Village Architect Services Agreement with DVA Architecture LLC for up to $10,000 through Dec 31, 2026
• Resolution 1455: Authorizing participation in the ODOT Road Salt program for winter 2026
• Resolution 1456: Accepting renewal proposals from Selective Insurance and Lexington Insurance for 2025-2026 coverage
• Ordinance 4301: Amending Section 139.15 regarding Police Uniform Allowance
• Ordinance 4303: Approving Pay Claims

The committee approved the prior meeting minutes and noted receipt of a $50,000 grant for street signs. Members discussed cash‑flow challenges and the possibility of a line of credit. They agreed to hold a Finance Committee line‑item review meeting during the week of May 5 at 5:30 p.m. No other formal votes were recorded.

• Approved prior meeting minutes (acknowledged by all members)
• Noted receipt of $50,000 grant for street signs
• Scheduled Finance Committee line‑item review meeting for week of May 5 at 5:30 p.m.
• Discussed potential line of credit to address cash‑flow; no decision made