Santa Rosa, California

Art in Public Places Committee

The July 6, 2026, regular meeting of the Art in Public Places Committee has been cancelled. No business was conducted. The next regular meeting is scheduled for August 3, 2026.

Long-Term Financial Policy and Audit Subcommittee

The July 9, 2026 regular meeting of the Long-Term Financial Policy and Audit Subcommittee has been cancelled. No items were discussed or decided.

• Meeting cancelled; no business conducted

Zoning Administrator

The Zoning Administrator will hold public hearings on two scheduled items: a minor design review for modifications to an existing rooftop wireless facility at 2323 Montgomery Drive, and a minor conditional use permit to convert an office building into a 15-bed residential care facility for the elderly at 170 Sotoyome Street. Staff recommends approval for both projects.

• Public hearing: Minor Design Review for wireless facility modification at 2323 Montgomery Drive — remove three antennas, install six, net increase of six antennas, with new screening and ground equipment.
• Public hearing: Minor Conditional Use Permit for a 15-bed Community Care Facility (Residential Care for the Elderly) at 170 Sotoyome Street.
• Approval of draft minutes from June 25, 2026 (procedural).
• No consent items on the agenda.

Planning Commission

The Planning Commission will receive two informational presentations: a study session on Transportation Impact Analysis guidelines and a report on public outreach for the Greenway Connectivity Study. No formal decisions or public hearings are scheduled; the agenda is primarily procedural and informational.

• Study session on Transportation Impact Analysis requirements and potential updates to local guidelines (no action taken).
• Report on public outreach for the Greenway Connectivity Study linking Prince Memorial Greenway and future Southeast Greenway (no action taken).

City Council

The City Council will hold a study session on revenue enhancement and discuss a future ordinance on unpermitted food vendors. Consent items include accepting $4.6 million in Measure O funding for the inRESPONSE Mental Health Support Team, approving a $2 million contingency for the Route 101 Bicycle and Pedestrian Overcrossing, and increasing contracts for Geotab vehicle tracking and Redwood Veterinary Clinic. Several construction contingency increases for parks and courts projects are also on the consent calendar.

• Study session on enhancing City revenue (no action)
• Accept $4.6M from Sonoma County Measure O for inRESPONSE mental health team
• Approve $2M contingency for Route 101 Bicycle and Pedestrian Overcrossing
• Increase Geotab vehicle tracking contract by $200,000 (total $950,000)
• Council member request for future ordinance on unpermitted food vendors

Design Review and Preservation Board

The Design Review and Preservation Board will hold a regular meeting with mostly procedural items. The only scheduled item is an informational presentation from staff on Transportation Impact Analysis requirements and considerations for updating local guidelines. No formal action will be taken. The board will also approve minutes from June 4, 2026.

• Approval of draft minutes from June 4, 2026
• Presentation on Transportation Impact Analysis (TIA) requirements and potential guideline updates

Board of Public Utilities

The regularly scheduled Board of Public Utilities meeting for July 2, 2026 has been cancelled. No business will be conducted at this meeting.

• Meeting cancelled; no agenda items or decisions

Planning Commission

The Planning Commission will hold public hearings on two items. First, they will consider an appeal of the Zoning Administrator's approval of a 15-bed community care facility at 631 Benjamins Road; staff recommends denying the appeal and upholding the permit. Second, they will consider a Major Conditional Use Permit for a neighborhood market with alcohol sales and extended hours at 1995 Sebastopol Road.

• Appeal of Zoning Administrator's approval of Minor Conditional Use Permit for a 15-bed Community Care Facility at 631 Benjamins Road (PLN25-0206)
• Major Conditional Use Permit for MD Market at 1995 Sebastopol Road for retail market with alcoholic beverage sales and hours from 6 a.m. to midnight (PLN25-0495)
• Approval of draft minutes from May 28, 2026

Zoning Administrator

The Zoning Administrator will hold public hearings on three items: a minor hillside development permit for a new two-story single-family residence at 3716 Skyfarm Drive, a minor hillside development permit for a swimming pool and spa at 3619 Crescent Circle, and a minor conditional use permit for Sunny Cafe, a mobile food vendor at 3230 Coffey Lane. Staff recommends approval of all three items. The meeting also includes approval of previous meeting minutes.

• Minor Hillside Development Permit for a 6,640 sq ft residence with basement, garage, and retaining walls at 3716 Skyfarm Dr
• Minor Hillside Development Permit for an in-ground pool, spa, and associated improvements at 3619 Crescent Circle
• Minor Conditional Use Permit for Sunny Cafe mobile food vending facility at 3230 Coffey Lane (Mon-Fri, 10am-8pm)
• Approval of draft minutes from May 28, 2026 and June 4, 2026
• Public comment period for matters not on the agenda

Board of Parks and Recreation

The Board will hear a staff update on Measure M – Parks for All sales tax funding, covering expenditures, capital projects, maintenance, and recreation programming. They will also consider a recommendation to support City Council's Parks Make Life Better! Month proclamation. Additionally, staff will brief the board on upcoming park projects and events.

• Staff presentation on Measure M – Parks for All funding update, including expenditures and future spending plans
• Recommendation to support City Council's Parks Make Life Better! Month proclamation for July 2026
• Briefing on upcoming park projects and events
• Approval of April 22, 2026 regular meeting minutes

Bicycle and Pedestrian Advisory Board

The June 18, 2026 regular meeting of the Santa Rosa Bicycle and Pedestrian Advisory Board has been cancelled. The next regular meeting is scheduled for July 16, 2026.

• Meeting cancelled

Design Review and Preservation Board

This regular meeting of the Design Review and Preservation Board has been cancelled. The next regular meeting is scheduled for Thursday, July 2, 2026.

Board of Public Utilities

The Board of Public Utilities will hear updates on water quality and supply, then vote on several action items including a sole-source contract for a sludge cleaner, a recommendation to appropriate $4.44 million in grant funds for the Robin Way water system consolidation, and a recommendation to adopt an ordinance prohibiting irrigation of nonfunctional turf with potable water per state law. The Board will also consider accepting the 2026 Storm Drain Master Plan and will hold a closed session on anticipated litigation.

• Sole-source contract award to Huber Technology for one Strainpress 290 unit not to exceed $275,000
• Recommendation to City Council to appropriate $4,442,100 in state grant funds for the Robin Way Water System Consolidation Project
• Proposed ordinance amending Chapter 14-21 Water Waste Regulations to ban potable irrigation of nonfunctional turf by affected properties
• Acceptance of the Santa Rosa Storm Drain Master Plan evaluating 340 miles of pipe and nearly 17,000 structures
• Closed session conference with legal counsel regarding one potential litigation case

The Board approved a resolution recommending a city ordinance to ban watering nonfunctional turf and accepted a storm drain master plan. The Board also approved a $275,000 contract for sludgecleaner equipment and recommended $4.4 million in grant funds for a water system project.

• Approved $275,000 Huber Technology contract (5-0)
• Recommended $4,442,100 Robin Way water grant (5-0)
• Approved water waste ordinance resolution (5-0)
• Accepted storm drain master plan (5-0)
• Approved June 4, 2026 meeting minutes (5-0)
• Cancelled July 2, 2026 meeting

City Council

The City Council will hold a study session on the Downtown Economic Development Strategy, with no action expected except possible direction to staff. Consent items include approval of contracts for police wellness services ($985,000), master planning for the Santa Rosa Southeast Greenway ($2.67M), and a purchase order for Emergency Operations Center video wall components ($253,465). The Council will also make appointments to the Sonoma County Library Commission and the RED Housing Fund Board.

• Study session on Downtown Economic Development Strategy
• Approval of $2,671,409 contract for Southeast Greenway master planning and design
• Approval of $985,000 five-year police wellness program agreement with WorkCare, Inc.
• Purchase order for $253,465 for Emergency Operations Center video wall system components
• Appointments to Sonoma County Library Commission and RED Housing Fund Board of Directors

The council approved a $2.67 million contract for master planning of the Santa Rosa Southeast Greenway and a $985,000 police wellness program, among other consent items. They also appointed Sarah Laggos and Josh Hamzehee to the Sonoma County Library Commission and David Gouin to the RED Housing Fund board. A study session on the Downtown Economic Development Strategy was held with no action taken.

• Approved $2,671,409 contract with Conger Moss Guillard for Southeast Greenway master planning (7-0)
• Approved $985,000 police wellness program with WorkCare Inc. (7-0)
• Approved $253,465.88 purchase order for video wall system for Emergency Operations Center (7-0)
• Appointed Sarah Laggos as City/County representative to Sonoma County Library Commission (6-0)
• Appointed Josh Hamzehee as City representative to Sonoma County Library Commission (6-0)
• Appointed David Gouin to RED Housing Fund Board of Directors (7-0)
• Approved $40,750 first amendment to Lew Edwards Group consulting agreement (7-0)
• Approved $200,000 third amendment to Jones Lang Lasalle real estate brokerage agreement (7-0)

Housing Authority

The Santa Rosa Housing Authority will vote on adopting the Fiscal Year 2026/27 budget and acknowledge completion of the Burbank Avenue Apartments, a 64-unit affordable rental project funded by post-2017 wildfire disaster recovery grants. Other agenda items include a pending development pipeline update and an annual adjustment to the fee schedule.

• Adoption of Fiscal Year 2026/27 Housing Authority budget via resolution
• Acknowledgment of completion of Burbank Avenue Apartments (64 units at 1780 Burbank Avenue, funded by CDBG-DR from 2017 wildfires)
• Annual adjustment to Housing Authority fee schedule
• Pending development pipeline update (for information)
• Approval of draft minutes from May 18, 2026

Planning Commission

The June 11, 2026, Planning Commission regular meeting has been cancelled. The next regular meeting is scheduled for June 25, 2026.

Zoning Administrator

The regular meeting of the Zoning Administrator scheduled for June 11, 2026 has been cancelled. No items were discussed or decided. The next regular meeting is scheduled for June 25, 2026.

Long-Term Financial Policy and Audit Subcommittee

This regular meeting of the Long-Term Financial Policy and Audit Subcommittee was cancelled. No items were discussed or decided. The next regular meeting is scheduled for July 9, 2026.

Economic Development Subcommittee

The Economic Development Subcommittee will receive informational presentations on AI exposure and workforce trends, as well as an economic development update on tourism. Discussions include a partner presentation on welcome center options from the Santa Rosa Metro Chamber of Commerce, and staff updates on special event processes, the Asawa Panel Project, and preserving cultural identities in the Roseland area. No formal action items are scheduled.

• Presentation on AI Exposure & Workforce Trends (information only)
• Economic Development Presentation on Tourism by Dr. Robert Eyler (information only)
• Partner presentation from Santa Rosa Metro Chamber on Welcome Center Options (discussion)
• Update on Santa Rosa Special Event Processes (discussion)
• Report on Roseland area and maintaining unique cultural identities of neighborhoods (discussion)

Design Review and Preservation Board

The Design Review and Preservation Board will hold a public hearing on a major design review for a proposed 70-room hotel at 3331 and 3555 Highway 12, including a pool, garden, and parking. The board will also vote on adopting its own rules and regulations, and receive a presentation on the city's asset naming and renaming policy. A vice chair election is scheduled.

• Public hearing on Major Design Review for a 70-room Stonehouse Hotel at 3331 and 3555 Highway 12 with pool, garden, courtyard, and parking
• Consent item: Resolution to adopt the Design Review and Preservation Board Rules and Regulations
• Presentation on the City Asset Naming and Renaming Policy by the City Manager's Office
• Vice Chair election during Board Business

The Design Review and Preservation Board approved a major design review for a new 70-room hotel at 3331 and 3555 Highway 12, including pool, garden, courtyard, parking, and landscaping. The board also adopted updated rules and regulations (Resolution DRPB-RES-2026-001) and unanimously elected Adam Sharron as Vice Chair.

• Approved Resolution DRPB-RES-2026-002 granting major design review approval for Stonehouse Hotel (70 rooms) at 3331 & 3555 Highway 12 (5-0, one recusal)
• Adopted Resolution DRPB-RES-2026-001 approving Design Review and Preservation Board Rules and Regulations (6-0)
• Elected Board Member Adam Sharron as Vice Chair (6-0)
• Approved draft minutes of April 16, 2026, as submitted

Board of Public Utilities

The Board will consider awarding a $3,028,600 contract (with 10% contingency for a total of $3,331,460) for Fulton Road sewer main improvements to Team Ghilotti, Inc., and approving a $733,136 professional services agreement with Black & Veatch for the Water Master Plan Update. They will also vote on a resolution supporting ACWA's water policy framework and approve a $123,700 amendment to an existing sewer design contract. A staff briefing on the WaterSmart rebate program is scheduled.

• Award of Fulton Rd Sewer Main Improvements contract to Team Ghilotti, Inc. for $3,028,600 plus 10% contingency ($3,331,460 total)
• Professional Services Agreement with Black & Veatch for Water Master Plan Update, not to exceed $733,136
• Amendment No. 4 to contract with Brelje and Race Consulting Engineers, increasing amount by $123,700 to $623,639.85
• Resolution supporting ACWA's Vision for Our Water Future policy framework
• Staff briefing on WaterSmart Commercial Sustained Reduction Rebate Program for commercial customers

Open Government Task Force Implementation Subcommittee

The Open Government Task Force Implementation Subcommittee regular meeting scheduled for June 4, 2026, has been cancelled. No items were discussed or decided. The next regular meeting will be held on August 6, 2026.

Zoning Administrator

The Zoning Administrator will hold a public meeting to consider a Minor Design Review for the Sonoma County Museum expansion at 1835 W Steele Lane. The project includes a new 7,272 sq ft two-story building and a 336 sq ft maker space, plus plaza entry improvements, ADA parking, and landscaping. Staff recommends approval via resolution; the project is CEQA-exempt.

• Minor Design Review for expansion of the Children's Museum at 1835 W Steele Ln
• Construction of 7,272 sq ft museum building and 336 sq ft maker space
• Plaza entry improvements, enhanced ADA-accessible parking, and new landscaping
• Staff recommendation to approve by resolution
• Project exempt from CEQA review

The Zoning Administrator approved a Minor Design Review for a 7,272-square-foot two-story museum building and a 336-square-foot maker space at 1835 W Steele Lane, along with site improvements. The project is exempt from CEQA. Public comment was opened and closed with no opposition.

• Approved Resolution ZA-RES-2026-024 granting Minor Design Review for Children's Museum expansion (unanimous single-member decision)

Community Advisory Board

The Community Advisory Board will decide on the disbursement of seven Community Improvement Grants of $2,500 each for the June-July 2026 period, and an extension request for a previously approved grant. Members will also hear presentations on the City Asset Naming and Renaming Policy, the Southeast Greenway project, and a summary of 2025 Community Improvement Grants.

• Motions to award $2,500 grants to Programa Cosecha, Skyhawk Neighborhood, Minor Beats, Sonoma County Volunteer Fair, and others
• Extension request for The Wellness & Cultural Arts Workshop grant (BIPOC Collective) through June 2026
• Presentation on City Asset Naming and Renaming Policy
• Update on Southeast Greenway acquired property
• Summary of 2025 Community Improvement Grants awarded

The Community Advisory Board voted on six Community Improvement Grant (CIG) applications for the June-July 2026 period. It approved grants for Skyhawk Neighborhood and the Sonoma County Volunteer Fair, each by a 6-0 vote (chair recused on the latter). It denied grants for Programa Cosecha, Minor Beats, and the Community Listening Project, with vote tallies of 6-0, 6-0, and 4-2 respectively. A motion to approve Project TRUE (cannabis education) failed on a 3-1-2 vote, and the Westgate Community Outreach request was tabled to July 22.

• Approved Skyhawk Neighborhood grant ($2,500, 6-0)
• Approved Sonoma County Volunteer Fair grant ($2,500, 6-0, chair recused)
• Denied Programa Cosecha grant ($2,500, 6-0)
• Denied Minor Beats grant ($2,500, 6-0)
• Denied Community Listening Project grant ($2,500, 4-2)
• Motion to approve Project TRUE (cannabis education) failed (3-1-2)
• Tabled Westgate Community Outreach grant to July 22 meeting
• Approved April 15, 2026 meeting minutes as submitted

City Council

The Santa Rosa City Council will hold a study session on housing regulations tied to state legislation (SB 10 and AB 1033) and take no action except possible direction to staff. The consent calendar includes several contracts and agreements, such as a $1.18 million construction and funding agreement with SMART for a signalized grade crossing at West Third Street, a $644,000 pavement maintenance contract for Bennett Valley, and a $1.64 million purchase of six vocational trucks. A $300,000 abandoned vehicle abatement agreement with Cream’s Towing and a $200,000 amendment for records management with Sonoma County are also on the agenda.

• Study session on housing strategy – discussion of SB 10 (upzoning) and AB 1033 (ADU sales)
• Motion to award $644,000 Bennett Valley pavement maintenance contract to Union Pavement Services
• Motion to approve $1.64 million purchase of six International HX620 vocational trucks
• Resolution to approve $1.18 million SMART construction and funding agreement for West Third Street grade crossing
• Motion to approve $300,000 abandoned vehicle abatement agreement with Cream’s Towing

Art in Public Places Committee

The Art in Public Places Committee will consider approving the FY 26-27 workplan and expenditure plan, select members for a Utility Box Wrap Ad-Hoc committee, and receive an arts and culture update. Public comment is accepted in person or via email.

• Approve FY 26-27 Workplan and Expenditure Plan
• Select 2-3 committee members for Utility Box Wrap Ad-Hoc
• Review draft minutes from April 6, 2026
• Arts and Culture Update (information only)

Santa Rosa Tourism Business Improvement Area Advisory Board

The Santa Rosa Tourism Business Improvement Area Advisory Board will consider approving a selection panel's recommendation for Event Support Funding distributions for July 1 through December 31, 2026. The board will also vote on approving draft minutes from three prior meetings held in September and October 2025 and January 2026.

• Approve selection panel recommendation for SRTBIA Event Support Funding distributions for July 1 - December 31, 2026
• Approve draft minutes from September 25, 2025
• Approve draft minutes from October 23, 2025
• Approve draft minutes from January 29, 2026

Planning Commission

The Planning Commission will hold two public hearings: one to decide on a Major Conditional Use Permit and Hillside Development Permit for a new 70-room hotel and boutique conversion at 3331 and 3555 Highway 12 (Stonehouse Hotel), and another to review six new capital improvement projects for consistency with the General Plan 2050 for Fiscal Year 2026-2027.

• Public hearing on Major Conditional Use Permit and Hillside Development Permit for a 70-room hotel at 3331 and 3555 Highway 12
• Proposal includes converting existing Stonehouse building into a five-room boutique hotel with pool, garden, courtyard, and parking
• Public hearing to certify six new Capital Improvement Program projects as consistent with General Plan 2050
• No consent items, no report items, and no presentations on the agenda

The Planning Commission approved two resolutions for a new 70-room hotel and the renovation of the existing Stonehouse building at 3331 and 3555 Highway 12. Additionally, the commission found that six new projects in the Fiscal Year 2026-2027 Capital Improvement Program are consistent with the City of Santa Rosa General Plan 2050.

• Approved Major Conditional Use Permit for Stonehouse Hotel (3-2)
• Approved Hillside Development Permit for Stonehouse Hotel (4-1)
• Approved finding of consistency for FY 2026-2027 Capital Improvement Program projects (5-0)

Zoning Administrator

The Zoning Administrator will hold a public hearing on a Minor Design Review for a 6-foot ornamental fence at 3273 Airway Drive (Sierra School playground) and a public meeting on a Minor Conditional Use Permit for outdoor storage with extended hours (5am-7pm) at 2728 Giffen Ave and associated parcels. A wireless facility modification at 2323 Montgomery Drive is continued to June 25, 2026. No consent items or reports are on the agenda.

• Public hearing for Minor Design Review: new 6-foot black ornamental fence at 3273 Airway Drive to enclose a playground
• Public meeting for Minor Conditional Use Permit and Minor Design Review: outdoor storage area with hours 5am-7pm at 2728 Giffen Ave and adjacent parcels
• Continued item: Minor Design Review for rooftop antenna replacement at 2323 Montgomery Drive (rescheduled to June 25, 2026)

The Zoning Administrator approved two projects after public hearings. A 6-foot ornamental fence was approved for a playground at 3273 Airway Drive (Sierra School). A minor conditional use permit and design review were approved for an outdoor storage area with extended hours (5 a.m. to 7 p.m.) at 2728 Giffen Avenue, despite public opposition. A third item, modifications to a wireless telecom facility at 2323 Montgomery Drive, was continued to June 25, 2026, because a public hearing was requested.

• Approved minor design review for a 6-foot ornamental fence at 3273 Airway Drive (Resolution ZA-RES-2026-021)
• Approved minor conditional use permit for outdoor storage area with extended hours at 2728 Giffen Avenue (Resolution ZA-RES-2026-022)
• Approved minor design review for outdoor storage fencing at 2728 Giffen Avenue (Resolution ZA-RES-2026-023)
• Continued minor design review for wireless telecom facility at 2323 Montgomery Drive to June 25, 2026

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board will hear reports on three informational items: the proposed FY 2026-2027 Transportation and Public Works Work Plan, the Vision Zero Implementation Plan annual update, and the proposed Capital Improvement Budget. No action will be taken on these items. The board will also consider approval of minutes from the April 16, 2026 meeting.

• Review of FY 2026-2027 Transportation and Public Works Proposed Work Plan
• Annual update on Vision Zero Implementation Plan with collision data
• Review of FY 2026-2027 Proposed Capital Improvement Budget
• Approval of April 16, 2026 regular meeting minutes

Design Review and Preservation Board

This meeting of the Design Review and Preservation Board has been cancelled. The next regular meeting is scheduled for June 4, 2026.

Board of Public Utilities

The Board will vote on recommending the 2025 Urban Water Management Plan and Water Shortage Contingency Plan to the City Council, a state-required five-year update. Consent items include four contract amendments: a $151,207 increase for biosolids land application with Gilardi and Jacobsen; a $192,275 increase and extension for a Sonoma County supervised work crew; participation in PG&E's Electric Vehicle Fleet Program; and a $711,627 amendment for seismic retrofit design at the Laguna Treatment Plant. The Board will also consider changes to the Help 2 Others (H2O) water bill assistance program, reducing subsidies to 75% in FY27 and 50% in FY28 due to unsustainable finances.

• Fourth Amendment to Gilardi and Jacobsen biosolids contract: +$151,207, total $609,625.95
• First Amendment to Sonoma County supervised work crew MOU: +$192,275, new total $290,814, extended to Dec 2027
• Approval of PG&E Electric Vehicle Fleet Program participation
• First Amendment for Hazen and Sawyer: $711,627 for Laguna Treatment Plant headworks seismic retrofit design (total $1,155,253)
• H2O program changes: add 50 applicants in FY27 with 75% subsidy, then 50% subsidy in FY28

Housing Authority

The Housing Authority will hear a financial update for the third quarter of FY 2025/26 (July 2025 – March 2026), a pending development pipeline update, and a proclamation for Affordable Housing Month. The meeting also includes approval of the April 27, 2026 draft minutes and public comment periods.

• FY 2025/26 Quarter 3 Financial Update (July 2025 – March 2026)
• Proclamation of Appreciation for Affordable Housing Month
• Pending Development Pipeline Update (information only)
• Approval of April 27, 2026 draft minutes
• Late correspondence uploaded May 14, 2026

Water Conservation Subcommittee

The Water Conservation Subcommittee will hear an update on AB 1572, which bans irrigation of nonfunctional turf starting in 2027. Staff will review compliance timelines, a draft ordinance amending municipal code Chapter 14-21, and an outreach approach. The subcommittee may discuss the item and give direction. The meeting also includes approval of draft minutes from a February 2026 special meeting.

• Update on AB 1572 ban on irrigating nonfunctional turf (effective 2027)
• Draft ordinance to amend municipal code Chapter 14-21 with prohibitions and enforcement
• Notification of impacted accounts required by January 1, 2027
• Approval of February 11, 2026 special meeting minutes

The Water Conservation Subcommittee reviewed a state regulation that will ban the irrigation of nonfunctional turf in 2027. Staff presented an update on the required municipal code changes and outreach plan, but no final decision was made.

• Approved February 11, 2026 special meeting minutes (2 present)
• Received staff update on AB 1572 nonfunctional turf ban
• Discussed municipal code update requirements for 2027

City Council

The Santa Rosa City Council is holding a special closed session meeting to discuss appointments for the City Attorney and City Manager positions. No other business is scheduled. The council will reconvene in open session to report any actions taken.

• Closed session: Public Employment - City Attorney Appointment
• Closed session: Public Employment - City Manager Appointment

The City Council appointed Ashle Crocker as City Attorney effective June 3, 2026, and unanimously selected Jason Nutt as Interim City Manager effective June 26, 2026. The appointments were made following closed session discussions.

• Appointed Ashle Crocker as City Attorney (5-2 vote)
• Appointed Jason Nutt as Interim City Manager (unanimous vote)

Planning Commission

The May 14, 2026, Planning Commission regular meeting has been cancelled. The next regular meeting is scheduled for May 28, 2026.

Zoning Administrator

The Santa Rosa Zoning Administrator will hold public meetings on three land-use items. They include a design review for a security fence at 1750 Northpoint Parkway, a minor conditional use permit for a medical office (Bridges Pregnancy Clinic) at 2447 Summerfield Road, and a minor conditional use permit and design review for a veterinary hospital with site improvements at 1111 Petaluma Hill Road and 564 Barham Avenue. No consent items are scheduled.

• Minor Design Review for a 6-foot Beta Prism fence to prevent vehicle theft at 1750 Northpoint Parkway
• Minor Conditional Use Permit for a Medical Service-Doctor Office (Bridges Pregnancy Clinic) at 2447 Summerfield Road
• Minor Conditional Use Permit and Design Review for a veterinary hospital, fencing, landscaping at 1111 Petaluma Hill Road and 564 Barham Avenue

The Zoning Administrator approved three items: a fence at 1750 Northpoint Parkway, a doctor's office at 2447 Summerfield Road, and a veterinary hospital at 1111 Petaluma Hill Road and 564 Barham Avenue. The veterinary project was approved with an amendment.

• Approved fence at 1750 Northpoint Parkway (ZA-RES-2026-017)
• Approved doctor's office at 2447 Summerfield Road (ZA-RES-2026-018)
• Approved veterinary hospital at 1111 Petaluma Hill Road (ZA-RES-2026-020)
• Approved veterinary fencing at 1111 Petaluma Hill Road (ZA-RES-2026-019, amended)

Long-Term Financial Policy and Audit Subcommittee

This meeting of the Long-Term Financial Policy and Audit Subcommittee was cancelled. The next regular meeting is scheduled for June 11, 2026.

• Meeting cancelled
• Next regular meeting June 11, 2026

City Council

The Santa Rosa City Council will hold a public hearing to introduce an ordinance updating the Wildland-Urban Interface (WUI) Fire Area boundary based on updated CAL FIRE hazard severity zones. The Council will also consider adopting policies and code amendments related to SB 707 (Brown Act updates), extending the local homeless emergency proclamation, and approving several contract amendments for aquatic supplies, security systems, and website services. A closed session is scheduled to discuss litigation and labor negotiations.

• Public hearing to amend Chapter 18-46 (Wildland Urban Interface Code) with updated CAL FIRE hazard zones and new definitions
• Resolution to adopt SB 707-related policies: Internet and Telephonic Service Disruption Policy, amendments to Council Manual, Citizen Participation policy, and City Code
• Resolution to extend the proclamation of local homeless emergency
• Consent item: increase compensation by $88,000 (total $264,033.66) for blanket purchase order with SCP Distributors LLC dba Lincoln Aquatics
• Consent item: increase compensation by $150,000 (total $553,500) for blanket purchase order with Iris Group Holdings LLC dba Everon, LLC

The City Council introduced an ordinance to update the Wildland-Urban Interface Fire Area and add definitions to the 2025 California code. The vote was 6-1, with Mayor Stapp recused.

• Introduced ordinance to update Wildland-Urban Interface Fire Area (6-1)
• Mayor Stapp recused from vote due to residence in fire severity zone
• Proclaimed Water Awareness Month
• Proclaimed Affordable Housing Month
• Proclaimed National Public Works Week
• Proclaimed National Police Memorial Day
• Continued Economic Development Strategic Plan update to a date uncertain
• Continued Wildland-Urban Interface ordinance to April 21, 2026

Design Review and Preservation Board

The regular meeting of the Design Review and Preservation Board scheduled for May 7, 2026, has been cancelled. The next regular meeting will be held on May 21, 2026.

Board of Public Utilities

The Board of Public Utilities will consider several consent items, including a sole-source blanket purchase order for water meters from Aqua-Metric Sales Company for up to $900,000 over five years. Other consent items include amendments for the Laguna Treatment Plant clarifier rehabilitation, agricultural lime supply, construction management for the Robles Trunk Lining project, and ultraviolet disinfection system parts. The board will also discuss a report item to approve an $880,920.71 annual services agreement for FlexNet system software hosting, and a resolution for a reimbursement agreement with the South Park County Sanitation District for sewer and water improvements on McMinn and Hughes Avenues.

• Sole-source award to Aqua-Metric for water meters, parts, and antennas, not to exceed $900,000 over five years (Item 8.1)
• Construction management and inspection for Robles Trunk Lining Phase 1: $573,379 contract plus up to $833,607 escrow with CDFW (Item 8.4)
• FlexNet system software hosting and maintenance agreement with Aqua-Metric, not to exceed $880,920.71 over ten years (Item 9.1)
• Reimbursement agreement with South Park County Sanitation District for McMinn Ave and Hughes Ave sewer, water, and storm drain improvements (Item 9.2)
• Seventh amendment for ultraviolet disinfection system parts from Trojan Technologies, increasing compensation by $500,000 to $5,500,000 total (Item 8.5)

City Council

The City Council holds the second day of a study session to review the proposed Fiscal Year 2026-27 Operations and Maintenance Budget and Capital Improvement Program Budget. This is an informational session only; no action will be taken. The session covers Human Resources, Fleet, Enterprise Funds, Santa Rosa Water, and the Capital Improvement Program.

• Review of FY 2026-27 Operations and Maintenance Budget and Capital Improvement Program Budget (study session, no action required)
• Day 2 departments covered: Human Resources, Fleet, Enterprise Funds, Santa Rosa Water, Capital Improvement Program
• Continuation from May 5, 2026 study session
• Public comment accepted both days via email by 5 p.m. Monday or in-person during the meeting

The City Council conducted a study session to review the proposed Fiscal Year 2026-27 Operations and Maintenance Budget and the Capital Improvement Program budget. No formal actions were taken as the item was provided for information only.

Climate Action Subcommittee

The May 6, 2026 regular meeting of the Santa Rosa Climate Action Subcommittee has been cancelled. No agenda items were considered. For more information, contact Michelle Montoya.

City Council

The City Council held a study session on the FY 2026-27 budget deficit of $17.5 million but took no action. The Council approved a consent agenda including purchase orders for fire department personal protective equipment and parking technology totaling $1.92 million. Three sets of past meeting minutes were approved; one set was continued to May 12.

• Approved $450k purchase order for fire PPE from MES Service Company via NPPGOV coop (6-0, 1 absent)
• Approved $450k purchase order for structural fire PPE from Great West Fire & Safety via Sourcewell coop (6-0, 1 absent)
• Approved $810k purchase order with IPS Group for parking meter communication and credit card fees (6-0, 1 absent)
• Approved $210k purchase order with Passport Labs for mobile parking payment platform (6-0, 1 absent)
• Approved minutes of March 24, April 20, and April 27 meetings (6-0, 1 absent)
• Continued approval of April 21 regular meeting minutes to May 12, 2026
• Presented proclamations for Bike to Work Month, National Wildfire Awareness Month, and Jewish American Heritage Month

Art in Public Places Committee

The May 4, 2026 regular meeting of the Art in Public Places Committee has been cancelled. The next meeting is scheduled for June 1, 2026.

Public Safety and Prevention Tax Citizens' Oversight Committee (Formerly Measure O)

The Public Safety and Prevention Tax Citizens' Oversight Committee (formerly Measure O) special meeting scheduled for April 30, 2026 has been cancelled because a quorum could not be reached. No decisions or discussions will occur at this meeting.

• Meeting cancelled—no quorum available

Housing Authority

The Housing Authority will hold a study session to review estimated available funds and discuss priorities for the upcoming Fiscal Year 2026-2027 Notice of Funding Availability (NOFA) for affordable housing. It will also review the draft FY 2026/27 Housing Authority budget. Additionally, the board will vote on a motion to appoint an ad hoc committee to review the HUD-VASH program for veterans.

• Study session on FY 2026-2027 NOFA priorities and scoring system
• Review of draft FY 2026/27 Housing Authority budget
• Motion to appoint Ad Hoc Committee for HUD-VASH program
• Approval of minutes from March 23, 2026
• Pending development pipeline update

The Housing Authority held study sessions on FY 2026-27 NOFA priorities and the proposed budget. Commissioners appointed ad hoc committees: Conte and Fearon for NOFA, and Conte, Wimmer, and Cappio for the HUD-VASH program review. The March 23, 2026 minutes were approved as submitted.

• Appointed Commissioners Conte and Fearon to NOFA Ad Hoc Committee (consensus)
• Appointed Commissioners Conte, Wimmer, and Cappio to HUD-VASH Ad Hoc Committee (consensus)
• Approved March 23, 2026 minutes as submitted

City Council

This is a special meeting of the Santa Rosa City Council held entirely in closed session. The only item on the agenda is a conference with legal counsel concerning one potential employment-related claim that could result in litigation against the city. No public votes or decisions are scheduled in open session.

• Closed session discussion of one potential employment-related claim (Gov. Code § 54956.9(d)(2)/(e)(2))

The City Council convened for a special meeting on April 27, 2026, to discuss a potential employment-related lawsuit in closed session. After the closed session, the Mayor reported no reportable action was taken. The meeting adjourned at 3:26 p.m.

• No reportable action taken from closed session
• Meeting adjourned at 3:26 p.m.

Planning Commission

The April 23, 2026 meeting of the Santa Rosa Planning Commission has been cancelled. The next regular meeting is scheduled for May 14, 2026.

• Meeting cancelled; next meeting May 14, 2026

Zoning Administrator

The Zoning Administrator will hold a public meeting to consider a Minor Conditional Use Permit for two catering trucks at 1410 Sebastopol Road. Staff recommends approval of the permit, which would allow operation from 6 am to 11 pm Monday–Thursday, extended hours on weekends, and until midnight on Sundays. The decision may be appealed within 10 calendar days.

• Public hearing and decision on Minor Conditional Use Permit for two mobile food vending facilities at 1410 Sebastopol Rd
• Proposed hours: 6 am–11 pm Mon–Thu, 6 am–1 am Fri–Sat, 6 am–12 am Sun
• Approval of draft minutes from April 9, 2026 meeting

The Zoning Administrator approved a resolution to allow two mobile food vending facilities at 1410 Sebastopol Road. The permit permits operation from 6:00 am to 11:00 pm Monday through Thursday and until 1:00 am on weekends.

• Approved Resolution ZA-RES-2026-016 for food trucks at 1410 Sebastopol Road
• Permitted operation 6:00 am to 11:00 pm Monday through Thursday
• Permitted operation until 1:00 am Friday and Saturday
• Permitted operation until 12:00 am on Sundays

Board of Parks and Recreation

The Board of Parks and Recreation will hear updates on the Parks Volunteer Program and Parks Maintenance, and discuss Council Policy 000-75 on naming and renaming city assets. No votes are scheduled; the board may provide direction on the naming policy.

• Parks Volunteer Program update including Park-A-Month and Rural Cemetery projects
• Parks Maintenance updates following 2025 department reorganization
• Discussion of Council Policy 000-75 on naming/renaming city facilities operated by Recreation & Parks
• Approval of minutes from February 25, 2026 regular meeting

City Council

The City Council will hold study sessions on the Fiscal Year 2026-27 General Fund budget and CalPERS pension unfunded liability strategies (no action taken). Consent items include a $1.9M construction contract for Pierson Street rehabilitation, a $499K amendment for Calistoga Road pavement and utility improvements, and other service agreements. No public hearings are scheduled.

• Construction contract award of $1,584,746 ($1,901,695 with contingency) for Pierson Street Rehabilitation to Coastside Concrete & Construction, Inc.
• Amendment to professional services agreement for Calistoga Road Pavement Rehabilitation and Utility Improvements (Montecito Blvd to Highway 12) increasing compensation by $499,100.
• Amendment to MOU with Sonoma County Probation Department for weed abatement services in the amount of $68,000.
• Third amendment for Computer Aided Dispatch and Automated Vehicle Location System with GMV Syncromatics Corp., increase of $238,514.
• Authorization of payment to AT&T for utility relocation at Fire Station 5 in the amount of $45,917.45.

Public Safety Subcommittee

The Public Safety Subcommittee will receive an update from Chief John Cregan and Planning Director Gabe Osburn on enforcement of the city's massage ordinance. Police and fire department chiefs will also present high-level updates on operations and initiatives. The meeting includes approval of February 2026 minutes and public comment periods.

• Illicit Massage Business Enforcement Update: Presentation on ordinance implementation and compliance efforts
• Police Department Update: Overview of major programs and initiatives tied to City Council goals
• Fire Department Update: Overview of major programs and initiatives
• Approval of February 3, 2026, Regular Meeting Minutes

The Public Safety Subcommittee approved the minutes from its February 3, 2026, meeting. No substantive decisions were made regarding new business or department reports.

• Approved February 3, 2026, Regular Meeting Minutes
• Heard update on illicit massage business enforcement
• Heard Police Department update
• Heard Fire Department update

City Council

The City Council is holding a special meeting in closed session to conduct interviews for the City Manager position. No public decisions or discussions are scheduled; the meeting is limited to personnel matters under the Brown Act.

• Closed session: Public Employment – City Manager Interviews

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board will receive informational reports on the South Santa Rosa Community Based Transportation Plan and the South Santa Rosa Specific Plan Land Use and Circulation Alternatives, which outline three approaches for future housing, parks, and circulation. The board will also elect a Vice Chair for a one-year term and consider approving the January 15, 2026 meeting minutes.

• Review of the South Santa Rosa Community Based Transportation Plan
• Review of three land use and circulation alternatives for the South Santa Rosa Specific Plan Area
• Election of a Vice Chair to serve a one-year term
• Approval of January 15, 2026 regular meeting minutes

Design Review and Preservation Board

The Board will hold a concept design review for Creekside Village Townhomes, a proposed 163-unit townhome development on 14.91 acres with 381 parking stalls, including the historic Carrillo Adobe landmark. No other substantive decisions are on the agenda; the meeting also includes approval of December 2025 minutes and introduction of new member Nathan Bisbee.

• Concept design review for Creekside Village Townhomes – 163 townhome condominiums at 2327, 2611, 2809 Montgomery Drive
• Site includes the Carrillo Adobe, a designated historic landmark
• Proposed parking: 326 covered stalls, 55 uncovered stalls, and 25 off-site street stalls
• Vice Chair election continued to the May 7, 2026 regular meeting
• New board member Nathan Bisbee introduced

The Design Review and Preservation Board met to discuss the concept design for the Creekside Village townhomes project. The board heard public comments and staff reports but did not vote on the project.

• Approved December 18, 2025 draft minutes as submitted
• Introduced new Board Member Nathan Bisbee
• Heard public comments on Creekside Village townhomes project

Board of Public Utilities

The Board of Public Utilities regular meeting scheduled for April 16, 2026, has been cancelled. No business was conducted.

Board of Building Regulations Appeals

This regular meeting of the Board of Building Regulations Appeals has been cancelled. The appeal hearing for 2371 Corby Ave #15 (APN 043-053-055) has been continued to the July 15, 2026 meeting. No decisions were made.

• Appeal hearing for 2371 Corby Ave #15 continued to July 15, 2026
• Chair and vice chair elections were on the agenda but not held due to cancellation
• Meeting cancelled entirely; next regular meeting July 15, 2026

Community Advisory Board

The Community Advisory Board will vote on dispersing five Community Improvement Grants for the April-May 2026 period, each requesting up to $2,500, including a South Park Resource Fair, a children's museum STEAM program, a college forensics tournament, a Black Joy celebration, and free museum family days. The board will also select an alternate date for the May 27 regular meeting due to staff availability.

• Motion to award $2,500 to South Park Coalition for the South Park Resource Fair
• Motion to award $2,500 to Children's Museum of Sonoma County for Museum-on-the-Go
• Motion to award $2,324.70 to SRJC Forensics for its Spring Intramural Tournament
• Motion to award $2,500 to She Inspires Inc. for a Celebration of Joy Black Joy event
• Motion to award $2,500 to Museum of Sonoma County for Second Saturday Free Family Days

The Board approved five Community Improvement Grant applications for the April-May 2026 period. The Board also rescheduled its May 27 meeting to June 3, 2026.

• Approved $2,500 grant for South Park Resource Fair (4-0)
• Approved $2,500 grant for CMOSC Museum-on-the-Go (4-0)
• Approved $2,324.7 grant for SRJC Forensics Intramural Tournament (4-0)
• Approved $2,500 grant for Celebration of Joy Black Joy (4-0)
• Approved $2,500 grant for Museum of Sonoma County Second Saturday: Free Family Days (4-0)
• Approved rescheduling May 27, 2026 meeting to June 3, 2026 (4-0)
• Approved January 28, 2026 draft minutes

Economic Development Subcommittee

This regular meeting of the Economic Development Subcommittee includes presentations and updates on the Santa Rosa Tourism Business Improvement Area, Visit Santa Rosa initiatives, the Economic Development Implementation Plan, the 2026 Q1 quarterly report, and the Asawa panel project. All items are for discussion only; no action items are scheduled.

• Presentation on Santa Rosa Tourism Business Improvement Area
• Partner report from Santa Rosa Metro Chamber on Visit Santa Rosa initiatives and welcome center
• Update on Economic Development Implementation Plan progress
• Receive Q1 2026 economic development quarterly report
• Update on Asawa panel project

The Economic Development Subcommittee met to discuss tourism initiatives, economic development progress, and the Asawa panel project. No formal actions were taken.

• Approved February 9, 2026 draft minutes
• Discussed Santa Rosa Tourism Business Improvement Area
• Discussed Visit Santa Rosa initiatives and welcome center
• Received update on Economic Development Implementation Plan
• Received update on 2026 Q1 economic development report
• Received update on Asawa panel project
• Received update on Economic Development Strategic Plan initiatives

City Council

This special meeting is a closed session under the public employment exception to interview candidates for the City Manager position. No other business will be conducted; the public may comment on the closed session items before the council recesses.

• Closed session: Public employment – City Manager interviews (Gov. Code § 54957)

The City Council met to discuss the selection of a new city manager, but no reportable action was taken from the closed session. The meeting adjourned at 4:18 p.m.

• Meeting called to order at 8:00 a.m.
• Meeting recessed to closed session at 8:07 a.m.
• Council Member Alvarez joined at 8:10 a.m.
• Council Member Rogers joined at 8:50 a.m.
• Council Member Fleming joined at 9:15 a.m.
• Meeting reconvened to open session at 4:17 p.m.
• No reportable action from closed session
• Meeting adjourned at 4:18 p.m.

Planning Commission

The Planning Commission will hold a public hearing to consider a pre-zoning recommendation for 1977 Marsh Road to allow annexation into the city for future sewer service and an accessory dwelling unit. The commission's recommendation would go to the City Council for final approval.

• Public hearing on pre-zoning of 1977 Marsh Road to RR-20 (Rural Residential) for annexation and sewer connection to enable future accessory dwelling unit
• Project is CEQA exempt; staff recommends approval via resolution to City Council

The Planning Commission held a public hearing and voted 6-0 to recommend that the City Council pre-zone the property at 1977 Marsh Road to the RR-20 (Rural Residential) zoning district, allowing future annexation and sewer service connection for an accessory dwelling unit.

• Approved Resolution PC-RES-2026-015 recommending pre-zoning of 1977 Marsh Road to RR-20 (6-0, one absent)

Zoning Administrator

The Zoning Administrator will hold a public hearing on a Minor Conditional Use Permit for a home-based massage therapy business at 3006 Aurora Court, and a public meeting on a Minor Conditional Use Permit for a small recycling collection facility at 1400 Farmers Lane. Both projects are exempt from CEQA. The agenda includes approval of prior minutes and public comment periods.

• Public hearing for home occupation massage therapy business at 3006 Aurora Court (PLN25-0442)
• Public meeting for recycling collection facility at 1400 Farmers Lane (PLN25-0528)
• No consent items listed
• Minutes from March 26, 2026 to be approved

The Zoning Administrator approved two minor conditional use permits. The first allows a massage therapy business at 3006 Aurora Court despite opposition from neighbors. The second approves a small recycling collection facility at 1400 Farmers Lane. Both projects are exempt from CEQA review.

• Approved Resolution ZA-RES-2026-014 for home occupation minor conditional use permit for massage therapy at 3006 Aurora Court
• Approved Resolution ZA-RES-2026-015 for minor conditional use permit for small recycling collection facility at 1400 Farmers Lane & 2500 Hoen Avenue frontage

City Council

The City Council will hold a public hearing on an appeal of the Planning Commission's denial of a 348-unit residential development at 1800-1888 Mendocino Avenue. Consent items include contract amendments for legal services (Burke, Williams & Sorensen, LLP, and Kramer Workplace Investigations), purchase of a Vac-Con 1100 Xcavator ($682,635) and a thermoplastic application system ($216,258), and approval of $4.82 million in SB1 road funding for Oakmont pavement maintenance. The meeting also includes proclamations and staff briefings on Earth Day and the Community Empowerment Plan.

• Public hearing on appeal of Planning Commission denial of 348-unit residential project at 1800-1888 Mendocino Avenue
• Second amendment to legal services contract with Burke, Williams & Sorensen (general municipal) increasing $45,000 to $145,000
• Second amendment to legal services contract with Burke, Williams & Sorensen (personnel/employment) increasing $100,000 to $200,000
• Purchase of one Vac-Con 1100 Xcavator for $682,635 via Sourcewell cooperative contract
• Resolution to submit Oakmont Pavement Maintenance project for $4,820,318 in SB1 Road Repair and Accountability Act funding

The City Council approved amendments to legal service contracts and a resolution to apply for state road repair funding. No substantive decisions were made on the continued approval of March meeting minutes.

• Approved $45,000 legal services contract amendment (6-0)
• Approved $100,000 employment legal services amendment (6-0)
• Approved $150,000 workplace investigations contract amendment (6-0)
• Approved purchase order for Vac-Con excavator ($682,634.73)
• Approved purchase order for thermoplastic application system ($216,258.40)
• Adopted resolution to add subcontractor to garage hoist project
• Adopted resolution to apply for SB1 road repair funding ($4,820,318)
• Continued approval of March 24, 2026 meeting minutes to April 21

Art in Public Places Committee

The Art in Public Places Committee will vote on awarding $20,000 from the Public Art Fund to artists Martin Zuniga and Michael McGinnis for temporary public artworks to be displayed in summer/fall 2026. The committee will also receive updates on the April Arts Roundtable and Arts and Culture programs. Other business includes approval of the February 2, 2026 meeting minutes.

• Recommendation to award $10,000 to Martin Zuniga for a temporary public artwork
• Recommendation to award $10,000 to Michael McGinnis for a temporary public artwork
• Update from ad hoc committee on April Arts Roundtable (discussion only)
• Staff update on Arts and Culture programs (information only)
• Approval of draft minutes from February 2, 2026 meeting

The committee approved two $10,000 awards for Martin Zuniga and Michael McGinnis for summer/fall 2026 artworks. The meeting also included updates on the Arts Roundtable and Arts and Culture programs.

• Approved February 2, 2026 minutes
• Approved $10,000 award to Martin Zuniga (5-0)
• Approved $10,000 award to Michael McGinnis (5-0)

Design Review and Preservation Board

This regular meeting of the Design Review and Preservation Board has been cancelled. The next regular meeting is scheduled for Thursday, April 16, 2026.

Board of Public Utilities

The Board of Public Utilities will consider recommending the proposed Fiscal Year 2026-27 budgets for Water, Local Wastewater, Regional Reuse, and Storm Water and Creeks funds to the City Council. The board will also vote on several consent items, including contract amendments and awards totaling over $11 million for treatment plant and pipeline projects. A staff briefing on water capital improvement projects is scheduled, along with an update on the Earth Day 2026 event.

• Recommendation to City Council for FY 2026-27 Water, Local Wastewater, Regional Reuse, and Storm Water and Creeks budgets
• Amendment No. 2 to Psomas contract for Laguna Treatment Plant Disinfection and Diversion Improvements: $490,663 (total $4,962,409)
• Amendment No. 6 to Carollo Engineers contract for Laguna Treatment Plant Disinfection Improvements: $557,000 (total $9,012,375)
• Award of Contract No. C02114, Robles Trunk Lining Phase 1, to SAK Construction for $4,373,700 (with contingency total $4,811,070)
• Sole source Project Work Order with NV5 Consultants for Santa Rosa Water Consolidation Project design: $859,746

Subregional Wastewater Technical Advisory Committee

The Subregional Wastewater Technical Advisory Committee will meet to consider approval of the proposed Fiscal Year 2026-27 Regional Operations and Maintenance, Debt Service and Capital Improvement budgets and allocations. The agenda also includes a presentation on environmental services, approval of prior meeting minutes, and public comment periods.

• Presentation and approval of FY 2026-27 proposed regional operations, maintenance, debt service and capital improvement budgets
• Environmental services update presentation
• Approval of draft minutes from March 12, 2026 regular meeting
• Public comment period for items not on the agenda and on agenda items

Open Government Task Force Implementation Subcommittee

This regular meeting of the Open Government Task Force Implementation Subcommittee has been cancelled. The next regular meeting is scheduled for June 4, 2026. No items were discussed or decided.

• Meeting cancelled; no actions taken

Santa Rosa Tourism Business Improvement Area Advisory Board

The Santa Rosa Tourism Business Improvement Area Advisory Board regular meeting scheduled for March 26, 2026, is cancelled. The next regular meeting is scheduled for May 28, 2026.

Planning Commission

The Planning Commission will review and accept the General Plan and Inclusionary Housing Annual Review Report for 2025. Two public hearings are scheduled: one for a conditional use permit to allow distilled spirits sales at 24 Seven Foods & Fuel at 3230 Coffey Lane, and another for the Spring Lake Village East Grove project, which proposes 32 independent senior living units, a rezoning, and certification of a Final Environmental Impact Report at 225 Los Alamos Road.

• General Plan and Inclusionary Housing Annual Review Report for 2025
• Public hearing for conditional use permit to sell distilled spirits at 24 Seven Foods & Fuel, 3230 Coffey Lane
• Public hearing for Spring Lake Village East Grove: 32-unit senior community care facility, rezoning from RR-40-SR to PD-0308-SR, Hillside Development Permit, and EIR certification at 225 Los Alamos Road

The Planning Commission accepted the 2025 General Plan and Inclusionary Housing Annual Review Report. It also approved a conditional use permit for distilled spirit sales at 3230 Coffey Lane and passed several recommendations to the City Council regarding the Spring Lake Village East Grove senior living project.

• Accepted 2025 General Plan and Inclusionary Housing Annual Review Report (7-0)
• Approved distilled spirit sales at 3230 Coffey Lane (7-0)
• Recommended City Council certify Final Environmental Impact Report for Spring Lake Village East Grove (6-0, 1 recusal)
• Recommended City Council approve Minor Conditional Use Permit for 32-unit Community Care Facility at 225 Los Alamos Road, 5803 and 5815 Melita Road (6-0, 1 recusal)
• Recommended City Council approve Hillside Development Permit for 225 Los Alamos Road, 5803 and 5815 Melita Road (6-0, 1 recusal)
• Recommended City Council rezone 225 Los Alamos Road from RR-40-SR to PD-0308-SR (6-0, 1 recusal)
• Recommended City Council adopt Text Amendment to Planned Development 0308 Policy Statement (6-0, 1 recusal)

Zoning Administrator

The Zoning Administrator will hold a public meeting to consider a minor conditional use permit for an 8-foot-tall fence proposed at 2451 Slater Street. A separate item for a home occupation permit for a massage therapy business at 3006 Aurora Court has been continued to the April 9, 2026 meeting due to a public hearing request. No consent items are on the agenda.

• Application for an 8-foot-tall fence (6-foot solid with 2-foot horizontal slats) within the corner-side setback at 2451 Slater Street, with a recommendation for approval.
• Home occupation minor conditional use permit for Active Motion Massage at 3006 Aurora Court continued to April 9, 2026.
• Approval of draft minutes from March 12, 2026.
• Public comment period for items not on the agenda.
• No consent items scheduled.

The Zoning Administrator approved a Minor Conditional Use Permit for a specific fence design at 2451 Slater Street. A request for a home massage therapy business permit was continued to a future meeting.

• Approved Resolution No. ZA-RES-2026-013 for an 8-foot-tall fence at 2451 Slater Street
• Approved March 12, 2026 draft minutes
• Continued Minor Conditional Use Permit for massage therapy business at 3006 Aurora Court to April 9, 2026

Community Advisory Board

The Santa Rosa Community Advisory Board meeting was cancelled because it lacked a quorum. The agenda included a presentation on the South Santa Rosa Specific Plan's land use alternatives and motions to award seven Community Improvement Grants totaling $17,324.70, as well as a proposal to reschedule the May 27, 2026 meeting.

• Presentation of South Santa Rosa Specific Plan Land Use and Circulation Alternatives Report
• Motion to award $2,500 Community Improvement Grant to South Park Coalition for a resource fair
• Motion to award $2,500 to Children's Museum of Sonoma County for Museum-on-the-Go STEAM program
• Motion to award $2,324.70 to SRJC Forensics for an intramural speech and debate tournament
• Motion to award $2,500 to She Inspires Inc. for a Black Joy celebration event

City Council

The City Council will hold a study session on land use and circulation alternatives for the South Santa Rosa Specific Plan (no action). In regular session, it will vote on several consent items including a $10.6M contract for Calistoga Road pavement rehabilitation from Montecito Boulevard to Highway 12, a $4.2M renovation of Galvin Courts, and other contract amendments. The agenda also includes proclamations and routine reports.

• Study session on South Santa Rosa Specific Plan land use and circulation alternatives
• Award of $10,592,049 contract for Calistoga Road pavement rehabilitation and utility improvements
• Award of $4,239,254.55 contract for Galvin Courts renovation
• Increase of $250,000 for legal services (Van Dermyden Makus) for workplace investigations
• Approval of $163,985 contract with Turnstone Data Inc. for parking data analytics

The City Council held a study session to discuss land use and circulation alternatives for the South Santa Rosa Specific Plan. No formal decisions were made, and the council took no action other than receiving staff presentations and public comments.

• Received and filed City Manager appointment item
• Held study session on South Santa Rosa Specific Plan alternatives
• Presented Women's History Month proclamation
• Presented American Red Cross Month proclamation
• Received briefing on new community engagement tool
• Reported on litigation and settlements
• Council members recused from specific agenda items
• No reportable action from closed session

Housing Authority

The Santa Rosa Housing Authority Board will hold a public hearing to appoint a Resident Advisory Board and adopt the annual and five-year plans required to administer the Section 8 Housing Choice Voucher program. The board will also review and adopt revisions to the voucher program's administrative plan to reflect recent federal policy changes. An informational update on the authority's 2024-2025 HUD performance score and pending development projects will also be provided.

• Public hearing to appoint the Resident Advisory Board and adopt the FY 2026-2027 Annual Plan and FY 2026-2030 Five-Year Plan for the Section 8 Housing Choice Voucher program.
• Adoption of revisions to the Housing Choice Voucher Program Administrative Plan to clarify changes under the Housing Opportunity Through Modernization Act (HOTMA).
• Informational update on the Housing Authority's 2024-2025 "High-Performer" SEMAP score from the U.S. Department of Housing and Urban Development.
• Informational update on the pending development pipeline.
• Approval of the draft minutes from the February 23, 2026 meeting.

The Housing Authority adopted the Public Housing Agency Annual Plan for Fiscal Year 2026-2027 and the Five-Year Plan for 2026-2030, and adopted revisions to the Housing Choice Voucher Program Administrative Plan to clarify regulatory changes.

• Approved PHA Annual Plan for FY 2026-2027 (6-0)
• Approved PHA Five-Year Plan for 2026-2030 (6-0)
• Appointed commissioners as Resident Advisory Board (6-0)
• Adopted Administrative Plan revisions (6-0)
• Approved February 23, 2026 draft minutes (6-0)

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board's regular meeting for March 19, 2026 has been cancelled. No items were discussed or decided at this meeting. The next regular meeting is scheduled for Thursday, May 21, 2026.

• Meeting cancelled

Design Review and Preservation Board

This meeting of the Design Review and Preservation Board has been cancelled. The next regular meeting will be held on April 2, 2026. No items were considered.

Board of Public Utilities

The Board of Public Utilities will hold a study session on proposed FY 2026-27 budgets for Water, Local Wastewater, Regional Reuse, and Stormwater and Creeks funds, and may provide direction to staff. The board will also consider consent items including a lease agreement with PG&E for property at 0 W College Avenue, a janitorial contract amendment for $196,899.89, and a carbon filter disposal amendment for $30,000. A report item recommends adopting a Mitigated Negative Declaration for the Kelly Farm Mitigation Bank project.

• Study session on FY 2026-27 budgets for Water, Wastewater, Reuse, and Stormwater funds
• Lease agreement with PG&E for city-owned property at 0 W College Avenue
• Fourth Amendment to janitorial contract with Environmental Dynamics, adding $196,899.89 (total $758,889.60)
• Amendment to Blanket Purchase Order 169602 for carbon filter disposal, adding $30,000 (total $110,000)
• Adoption of Mitigated Negative Declaration for Kelly Farm Mitigation Bank

The Board of Public Utilities adopted a Mitigated Negative Declaration and approved the Kelly Farm Mitigation Bank project, which will create 100 acres of California tiger salamander and wetland mitigation bank to offset impacts from Santa Rosa Water construction projects. The Board also approved three consent items: a lease agreement with PG&E at 0 W College Avenue, a fourth amendment to the janitorial services contract adding $196,899.89, and an amendment to a blanket purchase order for carbon filter disposal adding $30,000. During a study session, the Board received an overview of the FY 2026-27 water, wastewater, reuse, and stormwater budgets; no formal action was taken on that item.

• Adopted Resolution RES-2026-002 approving Kelly Farm Mitigation Bank with Mitigated Negative Declaration (6-0)
• Approved lease agreement with PG&E for property at 0 W College Avenue (consent, 6-0)
• Approved fourth amendment to janitorial services contract F002599, adding $196,899.89 (consent, 6-0)
• Approved amendment to blanket purchase order 169602 for carbon filter services, adding $30,000 (consent, 6-0)

Santa Rosa Violence Prevention Partnership

The regular meeting of the Santa Rosa Violence Prevention Partnership scheduled for March 18, 2026 has been cancelled. The next regular meeting will be held on Wednesday, May 20, 2026.

Budget Review Subcommittee

The Budget Review Subcommittee will hear a staff presentation on the proposed fiscal year 2025-26 (referenced as FY 2026-27 in the agenda title) Water, Wastewater, Regional, and Storm Water and Creeks budgets. The overview includes operations, maintenance, capital improvements, debt service, revenue projections, and the budget schedule. The subcommittee will discuss and may make a recommendation, but no final decision is made at this meeting.

• Presentation on FY 2026-27 Water, Wastewater, Regional, and Storm Water and Creeks budget overview
• Includes operations, maintenance, capital improvement, and debt service budgets
• Capital project highlights and revenue projections to be discussed
• Budget schedule for the subcommittee's comment and recommendation

Long-Term Financial Policy and Audit Subcommittee

The Long-Term Financial Policy and Audit Subcommittee will receive a financial update from the Transportation and Public Works Department comparing the Fiscal Year 2024-25 budget against actual results. The presentation details staffing allocations, costs for services and supplies, and revenues. No formal action is scheduled; the item is for information only.

• Transportation and Public Works Department financial update comparing FY 2024-25 budget to actual results, covering staffing, costs, and revenues

The Long-Term Financial Policy and Audit Subcommittee approved the February 12, 2026 meeting minutes as submitted. The committee received and filed a presentation from the Transportation and Public Works Department regarding the Fiscal Year 2024-25 budget performance review. No substantive policy or financial decisions were made.

• Approved minutes from February 12, 2026
• Received and filed TPW FY 2024-25 budget performance review

Planning Commission

The commission will hold a public hearing on proposed Zoning Code amendments to streamline the Conditional Use Permit (CUP) process, including a new director-level review and expanded temporary uses. They will also consider a Major CUP for MD Market at 1478 Guerneville Road for alcohol sales and extended hours. A previously continued hearing on Meadowood Ranch tentative map has been withdrawn by the applicant.

• Public hearing on Zoning Code amendments to streamline Conditional Use Permit process
• Proposal includes director-level CUP, reduced CUP levels for certain uses, and updated temporary use permits for pop-up retail
• Public hearing on MD Market conditional use permit at 1478 Guerneville Road for off-sale alcohol and hours 6 a.m. to midnight
• Meadowood Ranch revised tentative map (2875 Dutton Meadow) withdrawn by applicant, hearing cancelled
• Commission also to approve minutes from February 26, 2026 meeting

The Planning Commission recommended that City Council adopt Zoning Code amendments to streamline the Conditional Use Permit (CUP) process. The commission also approved a Major CUP for a retail market on Guerneville Road. One public hearing item was withdrawn by the applicant.

• Recommended Zoning Code amendments to streamline the Conditional Use Permit process (6-0)
• Approved Major Conditional Use Permit for MD Market at 1478 Guerneville Road for alcohol sales and extended hours (5-0)
• Approved February 26, 2026 draft minutes
• Withdrawn: Meadowood Ranch revised tentative map at 2875 Dutton Meadow

Zoning Administrator

The Zoning Administrator will hold public hearings on two minor conditional use permits to legalize fences that exceed height limits. The first is a 6-foot-8-inch rear-yard fence at 2950 Sweetgrass Lane, and the second is a 3-foot-6-inch front-yard fence at 1911 Gardenview Circle. Staff recommends approval for both.

• Public hearing to legalize a 6-foot-8-inch fence at 2950 Sweetgrass Lane (CUP21-038)
• Public hearing to legalize a 3-foot-6-inch fence within the front setback at 1911 Gardenview Circle (PLN25-0594)
• No consent items on the agenda
• Meeting includes call to order, approval of February 26, 2026 minutes, and public comment

The Zoning Administrator approved two minor conditional use permits to legalize fences that exceed height limits at 2950 Sweetgrass Lane and 1911 Gardenview Circle. No public comments were recorded.

• Approved fence permit at 2950 Sweetgrass Lane (Resolution ZA-RES-2026-011)
• Approved fence permit at 1911 Gardenview Circle (Resolution ZA-RES-2026-012)
• Approved draft minutes from February 26, 2026
• No public comments received

Subregional Wastewater Technical Advisory Committee

The Subregional Wastewater Technical Advisory Committee will hear a presentation on the proposed FY 2026-27 budget for regional reuse operations, maintenance, debt service, and capital improvements. The meeting also includes approval of the February 5, 2026 meeting minutes and a public comment period.

• Presentation and review of proposed FY 2026-27 regional reuse operations, maintenance, debt service, and capital improvement budgets and allocations
• Approval of February 5, 2026 regular meeting minutes
• Public comment accepted in-person or via email by March 11 deadline

Long-Term Financial Policy and Audit Subcommittee

This regular meeting of the Long-Term Financial Policy and Audit Subcommittee was cancelled. The next regular meeting is scheduled for March 17, 2026. No business was conducted.

Santa Rosa Violence Prevention Partnership

The Santa Rosa Violence Prevention Partnership will discuss accomplishments from 2025 and set goals and priorities for 2026 based on its strategic plan. The meeting also includes a climate update on crime trends and partner announcements.

• Presentation and discussion on 2026 VPP goal setting and strategic plan
• Climate update on crime trends, hot spots, and major incidents
• Partner updates and announcements from member agencies
• Public comment period for matters under the partnership's jurisdiction

The Santa Rosa Violence Prevention Partnership met on March 11, 2026, and heard updates from partner organizations including Chop's Teen Club, Community Matters, SRPD, and others. No substantive decisions were made; the main agenda item was a goal-setting discussion for 2026 led by the program manager. The meeting was informational and procedural only, with no motions, votes, or formal actions taken.

City Council

The City Council will vote on the second reading of an ordinance to rezone 10 properties to align with the General Plan Land Use Designation, following a 7-0 approval at the prior meeting. Additionally, the Council will consider authorizing a Design-Build RFP for pavement maintenance at Oakmont, sports field renovations at Martin Luther King Jr. Park, and a natural play area at Bayer Park. Consent items include contract amendments for Linde Gas, CivicPlus emergency notification system, and increased legal funding.

• Second reading and adoption of ordinance to rezone 10 properties (File PLN25-0650)
• Authority to issue Design-Build RFP for Oakmont Pavement Maintenance, Martin Luther King Jr. Park sports field, and Bayer Park natural play area (Item 15.1)
• Renewal of Master Services Agreement with CivicPlus for emergency notification system, $169,317 over 3 years (Item 13.5)
• Seventh Amendment to legal services agreement for Vannucci litigation, increase of $40,000, total not to exceed $680,000 (Item 13.6)
• Closed session negotiation for property at 2610 Franz Kafka, APN 044-051-046 (Item 3.1)

The City Council approved a resolution to issue up to $5 million in tax-exempt revenue bonds for the Del Nido Apartments project at 850 Russell Avenue. The vote was 5-0 with the Mayor and Council Member Fleming absent.

• Approved $5M bond issuance for Del Nido Apartments (5-0)
• Council Member MacDonald recused from Item 13.3
• Council Member Alvarez rejoined meeting remotely
• Council Member Alvarez left meeting at 4:24 p.m.

City Council

This is a special meeting of the Santa Rosa City Council, held mostly in closed session to discuss one potential employment-related legal claim. The public may comment on closed-session items before the council recesses.

• Closed session under Gov. Code § 54956.9(d)(2)/(e)(2): conference with legal counsel regarding 1 potential employment-related litigation case

The Santa Rosa City Council held a special meeting primarily for a closed session regarding a potential employment-related litigation claim. The city attorney reported no reportable action from the closed session. No substantive public decisions were made.

• Held closed session under Government Code § 54956.9 for potential litigation; no reportable action

Design Review and Preservation Board

The Design Review and Preservation Board regular meeting scheduled for March 5, 2026, has been cancelled. The next regular meeting will be held on March 19, 2026.

Board of Public Utilities

The Santa Rosa Board of Public Utilities will discuss program updates and review financial recommendations. Staff will present on the Help 2 Others water assistance program and Fix-a-Leak Week outreach. The Board will consider recommending $7,592,708.81 in wastewater transfer appropriations for the Laguna Treatment Plant project and review Sonoma Water’s proposed 8.21% wholesale rate increase.

• Help 2 Others program update for 700+ income-qualifying water and sewer customers
• Recommendation to vacate public service easements at 1927, 1931, 1935, and 1936 Lyon Court
• Recommendation to authorize $7,592,708.81 in wastewater transfer appropriations for the Laguna Treatment Plant Disinfection Improvements Project
• Review of Sonoma Water’s proposed 8.21% rate increase from $1,400.86 to $1,515.87 per acre foot

The Board of Public Utilities approved recommendations to City Council for a $7.59 million fund transfer for the Laguna Treatment Plant and the vacation of public service easements on Lyon Court. The Board also voted to recommend a direction to City Council regarding a proposed 8.21% wholesale water rate increase from Sonoma Water.

• Recommended City Council approve $7,592,708.81 transfer from Regional Wastewater Enterprise Fund 1631 to 2020 Wastewater Revenue Bond Construction Fund 1633 (6-0)
• Recommended City Council approve summary vacation of public service easements at 1927, 1931, 1935 and 1936 Lyon Court (6-0)
• Approved recommendation to City Council regarding direction for the Water Advisory Committee vote on Sonoma Water's proposed 2026/27 rate increase (5-1)

Budget Review Subcommittee

The Budget Review Subcommittee will receive a presentation on the proposed fiscal year 2026-27 Water, Wastewater, Regional and Storm Water and Creeks budget. Staff will review operational and capital improvement proposals, revenue projections, and the budget schedule for subcommittee direction.

• Proposed FY 2026-27 Water, Wastewater, Regional and Storm Water and Creeks budget overview
• Review of operations and maintenance, capital improvement, and debt service budget proposals
• Capital project highlights and revenue projections presented for subcommittee direction

Art in Public Places Committee

The March 2, 2026, regular meeting of the Art in Public Places Committee has been cancelled. No agenda items were discussed or decided. The next regular meeting is scheduled for April 6, 2026.

• Meeting cancelled, no business conducted

Planning Commission

The Santa Rosa Planning Commission will review draft alternatives for the South Santa Rosa Specific Plan and consider proposed amendments to the massage establishment ordinance to align background check requirements with state and federal standards. Two public hearings are continued to March 12: one for a conditional use permit at 1478 Guerneville Road that would allow off-site alcohol sales and extended operating hours, and another for a tentative map amendment at 2853 and 2875 Dutton Meadow that adjusts lot shapes and removes a planned community building. No other substantive items are scheduled for action.

• Study session on draft alternatives for the South Santa Rosa Specific Plan (File ST23-004)
• Continued public hearing on Conditional Use Permit CUP24-027 for MD Market at 1478 Guerneville Road
• Continued public hearing on Tentative Map Amendment PLN25-0563 for Meadowood Ranch at 2853 and 2875 Dutton Meadow
• Public hearing on zoning code amendments to the Massage Regulation ordinance (Chapter 20-49)

The Planning Commission voted unanimously to recommend zoning code amendments for massage regulation to the City Council. Two public hearings on a market conditional use permit and a subdivision map amendment were continued to the March 12 meeting. The commission also discussed draft alternatives for the South Santa Rosa Specific Plan during a study session.

• Recommended zoning code amendments for massage regulation to City Council (6-0)
• Approved minutes from February 12, 2026 meeting
• Continued MD Market conditional use permit (CUP24-027) to March 12, 2026
• Continued Meadowood Ranch tentative map amendment (PLN25-0563) to March 12, 2026

Zoning Administrator

The Santa Rosa Zoning Administrator will hold a regular meeting on February 26, 2026, with two public hearings. The first is a minor design review for architectural modifications at the Meadowood Ranch subdivision (2853 and 2875 Dutton Meadow). The second is a minor design review for a 2,230-square-foot triplex and a minor conditional use permit for a reduction of five visitor parking spaces at 945 Hendley Street. Staff recommends approval for both items.

• Minor Design Review for architectural modifications to residential units at Meadowood Ranch, 2853 and 2875 Dutton Meadow
• Minor Design Review for a 2,230-square-foot triplex at 945 Hendley Street
• Minor Conditional Use Permit for a reduction of five uncovered visitor parking spaces at 945 Hendley Street
• Both projects are exempt from CEQA

Zoning Administrator Conor McKay approved architectural modifications for residential units at 2853 and 2875 Dutton Meadow. Additionally, the administrator approved a design review and a parking reduction for a triplex project located at 945 Hendley Street.

• Approved architectural modifications for Meadowood Ranch at 2853 and 2875 Dutton Meadow (Resolution ZA-RES-2026-008)
• Approved design review for a new triplex at 945 Hendley Street (Resolution ZA-RES-2026-009)
• Approved parking reduction for 945 Hendley Street (Resolution ZA-RES-2026-010)

Waterways Advisory Committee

The Waterways Advisory Committee will hold a public hearing on a proposed fence installation at 1750 Northpoint Parkway (DR24-020) and provide advisory comments to the decision-making body. The committee will also consider and vote on a staff recommendation to change meeting frequency from monthly to as-needed. New member introductions and elections for chair and vice chair are scheduled.

• Public hearing on a 6-foot Beta Prism fence at 1750 Northpoint Pkwy to secure rear parking and prevent crime, with interior egress and Knox Box lock
• Vote on staff recommendation to change Waterways Advisory Committee meetings from monthly to as-needed
• Approval of draft minutes from August 24, 2023; October 24, 2024; February 27, 2025; April 23, 2025; May 22, 2025
• New member introductions and elections for chair and vice chair
• Department reports from Planning and Economic Development, Water Department, and Sonoma Water

The Committee voted to change its regular meeting occurrence to the third Thursday of the month on an as-needed basis. Members also voted to retain the current Chair and Vice Chair. No action was recorded regarding the proposed fence installation at 1750 Northpoint Pkwy.

• Approved meeting schedule change to third Thursday of the month on as-needed basis (6-1)
• Voted to keep Art Deicke as Chair (6-0, 1 abstain)
• Voted to keep Kevin Sea as Vice Chair (6-0, 1 abstain)
• Approved draft minutes from August 24, 2023, May 22, 2025, and amended minutes from October 24, 2024, February 27, 2025, and April 23, 2025

Board of Parks and Recreation

The Board will receive a presentation on the Parks Capital Improvement Program, including recently completed projects, those breaking ground this spring, and future priorities. Board members will also tour the Finley Community Center complex to learn about recreation programs and facilities. Three sets of prior meeting minutes are up for approval.

• Parks Capital Improvements Program update with overview of completed and upcoming park projects
• Tour of Finley Community Center, Finley Aquatic Center, and Person Senior Wing
• Approval of regular meeting minutes from August 27, 2025, October 22, 2025, and December 10, 2025
• Staff briefing on upcoming events and park projects (no action expected)
• Public comment period on non-agenda matters

The Board approved the meeting minutes from August 27, October 22, and December 10, 2025. Members received updates on the Parks Capital Improvements Program and toured the Finley Community Center complex.

• Approved August 27, 2025 meeting minutes
• Approved October 22, 2025 meeting minutes
• Approved December 10, 2025 meeting minutes

City Council

The City Council will hear an appeal of the Planning Commission's approval of a 50-unit multifamily development at Lago Fresca Apartments, with concerns raised about traffic, parking, and evacuation. Council may also award a $4.05 million contract for Hopper Avenue Corridor Fire Recovery improvements and approve the purchase of four fire engines for $5.7 million. Several consent items and closed session real estate negotiations are also on the agenda.

• Public hearing on appeal of 50-unit Lago Fresca Apartments conditional use permit and design review
• Contract award of $4,054,718 for Hopper Avenue Corridor Fire Recovery improvements to Argonaut Constructors
• Approval of $5,709,802 cooperative purchase of four 2029 Pierce Enforcer fire engines
• Second amendment to legal services contract with Atkinson, Andelson, Loya, Ruud & Romo for $375,000
• Amendment to classification and compensation plan with $163,122 in ongoing funding

The City Council approved a $4.05 million contract for Hopper Avenue fire recovery and a $175,000 increase to a legal services agreement. Several items, including a fire engine purchase and a salary plan amendment, were continued to future meetings.

• Approved $4.05M Hopper Avenue fire recovery contract (7-0)
• Approved $175,000 legal services agreement amendment (7-0)
• Continued fire engine purchase to March 24, 2026
• Continued salary plan amendment to March 24, 2026
• Continued grant writing services amendment to March 24, 2026
• Approved February 10, 2026 meeting minutes as submitted
• Received Black History Month proclamation
• Received Sonoma Water capital projects update

Housing Authority

The Santa Rosa Housing Authority will vote on approving the transfer of ownership of Cypress Ridge Apartments, a 122-unit affordable housing complex, to Post Investment Group. The action includes assuming $1.88 million in Housing Authority loans, extending loan maturity to 2059, and subordinating to a $14.1 million first mortgage. The board will also receive a fiscal update for the second quarter of FY 2025/26 and an overview of the HUD-Veterans Affairs Supportive Housing (VASH) program.

• Approval of ownership transfer and loan assumption for Cypress Ridge Apartments at 1815 Meda Avenue, including $1,881,729 in Housing Authority loans and subordination to a ~$14.1 million first mortgage
• FY 2025/26 Quarter 2 Financial Update for Housing Authority expenditures and funding July–December 2025
• Overview of HUD-VASH operating requirements for supportive housing for veterans
• Pending development pipeline update for informational purposes
• Approval of minutes from January 26, 2026 meeting

The Housing Authority approved the transfer of ownership of Cypress Ridge Apartments to Post Cypress Ridge, L.P., and the assumption of the Authority's loans and regulatory agreement. The motion passed with a 6-1 vote.

• Approved transfer of Cypress Ridge Apartments ownership (6-1)
• Approved assumption of $1.88M loans and regulatory agreement
• Approved loan maturity extension to December 10, 2059
• Approved subordination of loans to first mortgage ($14.1M)
• Approved January 26, 2026 meeting minutes as submitted
• Voted 6-1 to approve Cypress Ridge transaction

Design Review and Preservation Board

The February 19, 2026 regular meeting of the Design Review and Preservation Board has been cancelled. The next regular meeting is scheduled for March 5, 2026.

Bicycle and Pedestrian Advisory Board

The Santa Rosa Bicycle and Pedestrian Advisory Board regular meeting scheduled for February 19, 2026 has been cancelled. The next regular meeting is scheduled for May 21, 2026.

Board of Public Utilities

The February 19, 2026 regular meeting of the Santa Rosa Board of Public Utilities has been cancelled. No business will be conducted.

Planning Commission

The Planning Commission will hold a public hearing on a Conditional Use Permit for a new 850-square-foot drive-through building and parking lot for Del Valle Mexican Restaurant at 2000 Sebastopol Road, operating from 7:00 a.m. to 9:00 p.m. The commission also plans to hold a vice chair election.

• Public hearing for Conditional Use Permit (CUP23-041) for drive-through at 2000 Sebastopol Road (Del Valle Mexican Restaurant)
• 850-square-foot drive-through building and parking lot, hours 7:00 a.m. to 9:00 p.m.
• Vice Chair election
• Approval of January 22, 2026 draft minutes

Zoning Administrator

The Zoning Administrator will hold a public hearing on a minor design review for Santa Rosa Mall's frontage improvements, including a new drive lane and 10 parking spaces along B Street. Two other public meetings will consider conditional use permits to legalize existing fences: an 8-foot fence at 2233 Grosse Avenue and a 7-foot fence at 801 7th Street. The meeting also includes approval of prior minutes and public comment on non-agenda items.

• Public hearing: Minor Design Review for Santa Rosa Mall frontage improvements at 1071 Santa Rosa Plaza (new drive lane and 10 parking spaces along B Street)
• Public meeting: Minor Conditional Use Permit to legalize wood fence replacement (8' to 8'5") at 2233 Grosse Avenue
• Public meeting: Minor Conditional Use Permit to legalize a 7-foot fence (6' solid + 1' lattice) along Orchard Street at 801 7th Street
• Approval of draft minutes from January 15, 2026 meeting
• Public comment opportunity for matters not on the agenda

Long-Term Financial Policy and Audit Subcommittee

The Long-Term Financial Policy and Audit Subcommittee will receive informational financial updates from the Communications & Intergovernmental Relations Office and the Fire Department, comparing Fiscal Year 2024-25 budgets against actual results. No action items are scheduled; the meeting also includes approval of prior minutes and future agenda discussion.

• Communications & Intergovernmental Relations Office will present budget vs. actual performance for FY 2024-25, including staffing, services & supplies, and revenues
• Fire Department financial update with similar budget-to-actual review
• Approval of draft minutes from January 29, 2026 regular meeting
• Public comment period for matters not on the agenda

The Long-Term Financial Policy and Audit Subcommittee approved the January 29, 2026 meeting minutes as submitted. Two informational presentations — from the Communications & Intergovernmental Relations Office and the Fire Department — were received and filed with no action taken. The subcommittee also cancelled its March 12 regular meeting, rescheduling it for the following week. No substantive decisions were made beyond routine approval of minutes.

• Approved January 29, 2026 meeting minutes as submitted
• Received and filed Communications & Intergovernmental Relations Office financial update (informational only)
• Received and filed Fire Department financial update (informational only)
• Cancelled March 12, 2026 regular meeting; rescheduled for following week

Water Conservation Subcommittee

The Water Conservation Subcommittee will discuss the 2025 Urban Water Management Plan and Water Shortage Contingency Plan, required for state submission by July 1, 2026. Staff will also present an overview of AB 1572, which bans irrigation of nonfunctional turf starting in 2027, and recommend Water-Use Efficiency Award nominees. The subcommittee may give direction on these items but no final decisions are expected.

• Review of 2025 Urban Water Management Plan covering projected water demands and supplies from 2025 to 2050, due to state by July 1, 2026
• Discussion of AB 1572 ban on irrigating nonfunctional turf at certain accounts, requiring city code updates and customer notifications by January 1, 2027
• Approval of Water-Use Efficiency Award nominations for 2026, to be presented at a City Council meeting in May
• Approval of draft minutes from the March 19, 2025 special meeting

City Council

The Santa Rosa City Council will hold a study session on federal immigration enforcement practices and potential local public safety impacts, with no action expected except possible direction to staff. The regular session includes consent items such as purchasing four fire engines for $5.7 million, extending the Safe Parking Program with $250,000, and approving an eDiscovery software agreement for $624,240. The Council will also consider appointments to several boards and committees.

• Study session on federal immigration enforcement and public safety impacts
• Consent item: Purchase four 2029 Pierce Enforcer Type 1 fire engines for $5,709,802
• Consent item: Extend Safe Parking Program with Catholic Charities, add $250,000 (total $1,200,038.72)
• Consent item: Approve eDiscovery software agreement with Reveal Data Corp. for $624,240 plus $100,000 contingency
• Consent item: Grant easement to PG&E at 5035 Harville Road (Water Reservoir 6)

The City Council held a study session on federal immigration enforcement practices and potential local public safety impacts, hearing extensive public comment but taking no formal action. Council unanimously approved appointments to several boards and committees, and approved minutes from previous meetings.

• Held study session on federal immigration enforcement — no action taken
• Approved appointments to Board of Building Regulations Appeals, Design Review & Preservation Board, and Waterways Advisory Committee (7-0)
• Approved Mayor Stapp as primary, Council Member Bañuelos as alternate for Russian River Watershed (7-0)
• Approved minutes from Jan 13, Jan 27, and Jan 28, 2026 meetings (unanimous)

Economic Development Subcommittee

The Economic Development Subcommittee will receive updates and demonstrations on several initiatives, including the New Business Concierge Portal, Economic Development Strategic Plan projects, sign permitting processes, and art and culture initiatives. No votes or action items are scheduled; the meeting is primarily informational and for discussion.

• Receive update and demonstration on the New Business Concierge Portal (virtual One-Stop-Shop initiative) and provide feedback
• Update on Economic Development Strategic Plan initiatives: One-Stop Shop, Ross Street Pilot, New Commercial Renter Program, Creative Corridor, In-Home Childcare Guide, Tourism Strategic Plan, SRTBIA
• Update on Planning projects: Entertainment Zones and Use Permit Process
• Update on sign permitting, application, and approval processes for businesses
• Report on Art and Culture initiatives and event policy development

The committee approved the December 8, 2025 draft minutes and received updates on the New Business Concierge Portal, Economic Development Strategic Plan, Planning projects, sign permitting, and Art and Culture initiatives. No substantive actions were taken.

• Approved December 8, 2025 draft minutes
• Received update on New Business Concierge Portal
• Received update on Economic Development Strategic Plan
• Received update on Planning projects
• Received update on sign permitting
• Received update on Art and Culture initiatives

Design Review and Preservation Board

The February 5, 2026 regular meeting of the Design Review and Preservation Board has been cancelled. The next regular meeting is scheduled for February 19, 2026.

• Meeting cancelled; no items were discussed or decided.

Open Government Task Force Implementation Subcommittee

The February 5, 2026 regular meeting of the Open Government Task Force Implementation Subcommittee has been cancelled. No agenda items were discussed or decided. The next regular meeting is scheduled for April 2, 2026.

Board of Public Utilities

The Board of Public Utilities will review asset management principles and a Sonoma Water transmission system update. Additionally, the Board is considering two purchase orders for chemical compensation and electrical load center systems.

• Asset management overview regarding Santa Rosa Water's capital improvement program
• Sonoma Water transmission system capital projects and maintenance update
• Sixth amendment to Blanket Purchase Order 164874 with Olin Corporation for $450,000
• Purchase of five electrical load center systems from Rexel USA Incorporated for $5,288,853.40

The Board approved two consent items: a $6.3M purchase order for five electrical load center systems and a $450,000 amendment to a blanket purchase order with Olin Corporation. The Board also reappointed William Arnone Jr. as Vice Chair after a motion to appoint another member failed for lack of a second. The January 15 meeting minutes were approved as submitted.

• Approved $6,346,624 purchase for five electrical load center systems (6-0)
• Approved $450,000 sixth amendment to BPO with Olin Corporation (6-0)
• Reappointed William Arnone Jr. as Vice Chair (6-0)
• Approved January 15, 2026 minutes as submitted

Subregional Wastewater Technical Advisory Committee

The Subregional Wastewater Technical Advisory Committee will hear presentations on the preliminary FY2026/27 regional budget, an Environmental Services Division update, and a Regional Operations Division update. The meeting also includes approval of minutes from October 2025 and public comment. No votes or decisions are scheduled.

• Presentation on FY2026/27 preliminary regional budget overview and schedule
• Environmental Services Division update presentation
• Regional Operations Division update presentation
• Approval of draft minutes from October 9, 2025 regular meeting

Climate Action Subcommittee

The Climate Action Subcommittee will discuss the Transit Oriented Communities (TOC) Policy for Santa Rosa's North Station Area and Downtown Station Area. Compliance with the policy is required for eligibility in future Metropolitan Transportation Commission funding rounds, including the One Bay Area Grant (OBAG) 4 cycle. The subcommittee may give direction to staff on this item. The meeting also includes approval of prior minutes and public comment.

• Discussion of Transit Oriented Communities (TOC) Policy for North Station and Downtown Station areas
• Compliance needed for future MTC funding eligibility, including OBAG 4
• Subcommittee may give direction to staff on TOC Policy implementation
• Approval of November 5, 2025 meeting minutes
• Public comment opportunities available in-person and by email

Public Safety Subcommittee

The Public Safety Subcommittee will hear a presentation on the need for a regional police training center, including model examples and Chief Cregan's goals to seek grant funding. The Fire and Police Departments will also provide high-level updates on major programs and operations.

• Regional Police Training Center overview and grant funding goals
• Fire Department update on programs and initiatives
• Police Department update on operations and City Council goals
• Approval of October 28, 2025, meeting minutes

The subcommittee reviewed a presentation regarding the need for a regional police training center. The Fire Department and Police Department provided high-level updates on programs and initiatives.

• Approved October 28, 2025, meeting minutes

Art in Public Places Committee

The Art in Public Places Committee will consider approving the purchase, placement, and design of artwork titled 'Aloft' for the Lower Colgan Creek Restoration Project. The committee will also elect a vice chair and select 1–2 members for the National Arts Program jury. A staff update on arts and culture is for information only.

• Approve purchase and placement of 'Aloft' mural for Lower Colgan Creek Restoration Project
• Vice chair election
• Select 1–2 committee members for National Arts Program jury
• Arts and Culture Update (information only)
• Approval of draft minutes from January 5, 2026

The Art in Public Places Committee unanimously approved the purchase, placement, and design of the artwork 'Aloft' for the Lower Colgan Creek Restoration Project. The committee also appointed Kristin Kiefer as Vice Chair and selected Vice Chair Kiefer and Lisa Puentes for the National Arts Program jury. Minutes from January 5, 2026, were approved as amended.

• Approved purchase, placement, and design of artwork 'Aloft' for Lower Colgan Creek Restoration Project (4-0)
• Elected Kristin Kiefer as Vice Chair (4-0)
• Appointed Vice Chair Kiefer and Lisa Puentes to National Arts Program jury (4-0)
• Approved draft minutes of January 5, 2026, as amended

Long-Term Financial Policy and Audit Subcommittee

The Long-Term Financial Policy and Audit Subcommittee will receive informational financial updates from the City Attorney’s Office and the Human Resources Department, comparing FY 2024-25 budgets to actual results. Staff will also present the second-quarter budget review for FY 2025-26. No decisions are scheduled; all items are for discussion only.

• City Attorney’s Office financial update: FY 2024-25 budget vs. actual performance (staffing, supplies, revenues)
• Human Resources Department financial update: FY 2024-25 budget vs. actual performance
• FY 2025-26 Quarterly Budget Review – Second Quarter presentation

The Long-Term Financial Policy and Audit Subcommittee received and filed performance reviews from the City Attorney’s Office and Human Resources Department, as well as a second-quarter budget review for FY 2025-26. No substantive decisions were made.

• Approved Regular Meeting Minutes 11-13-25 Draft as submitted
• Received and filed City Attorney’s Office FY 2024-25 performance review
• Received and filed Human Resources Department FY 2024-25 performance review
• Received and filed FY 2025-26 Second Quarter Budget Review

Santa Rosa Tourism Business Improvement Area Advisory Board

The Santa Rosa Tourism Business Improvement Area Advisory Board holds a special meeting to receive reports on three items: the Ross Street Activation Pilot Program and proposed use of SRTBIA funds, next steps for implementing the council-adopted SRTBIA workplan, and event support funding applications for 2026. All items are for discussion or information only; no decisions are scheduled.

• Report and discussion on Ross Street Activation Pilot Program and proposed use of SRTBIA funds
• Update on next steps for implementing the council-adopted SRTBIA workplan
• Presentation on event support funding applications and funding rounds for 2026

The Santa Rosa Tourism Business Improvement Area Advisory Board met in special session on January 29, 2026, and received presentations on the Ross Street Activation Pilot Program, the SRTBIA workplan implementation, and 2026 event support funding applications. No formal decisions, votes, or actions were taken; all three items were for discussion or information only.

• No formal decisions or votes taken; all agenda items were informational/discussion only.

Community Advisory Board

The Community Advisory Board will consider awarding four Community Improvement Grants totaling $10,000 for local projects, including a walk event, food security, cultural celebration, and an art procession. Staff will also present an assessment of meeting procedures, costs, and legal requirements. The board may also hear a presentation on the Vince Harper’s South Day & Night Festival from a prior grant recipient.

• Motion to approve $2,500 for Generations in Motion Walk (Council on Aging Services for Seniors)
• Motion to approve $2,500 for Mesa Llena food security program (Northern California Center for Well-Being)
• Motion to approve $2,500 for Eritrean Independence Day celebration (Eritrean Community of Santa Rosa)
• Motion to approve $2,500 for Earth Day Procession bike-based art event (Santa Rosa Urban Arts)
• Presentation on meeting procedures and staffing impacts, including cost estimates and legal requirements

The Community Advisory Board approved four Community Improvement Grants for January-March 2026, totaling $9,500. The Earth Day Procession grant was amended to $2,000 (3-1). Three other grants were approved 4-0. The board also heard presentations on the Vince Harper's South Day & Night Festival and on meeting procedures and staffing impacts.

• Approved Generations in Motion Walk grant for Council on Aging Services for Seniors ($2,500) (4-0)
• Approved Mesa Llena (Full Table) grant for Northern California Center for Well-Being ($2,500) (4-0)
• Approved Eritrean Independence Day grant for Eritrean Community of Santa Rosa ($2,500) (4-0)
• Approved Earth Day Procession grant for Santa Rosa Urban Arts as amended ($2,000) (3-1)

City Council

This special meeting consists solely of a closed session. The City Council will consult with the Interim City Manager, Police Chief, and City Attorney regarding a threat to public service or facilities under Government Code Section 54957. The open session portions are procedural only; no public hearings or votes on ordinances or contracts are scheduled.

• Closed session consultation on threat to public services or facilities (Gov. Code 54957) with Interim City Manager, Police Chief, and City Attorney

The City Council held a closed session to discuss threats to public service or facilities. No reportable action was taken following the session.

• Closed session held regarding threats to public service or facilities
• No reportable action taken from closed session

City Council

The Santa Rosa City Council will hold a closed session to negotiate the price and terms for the sale of Garage 5 (625 and 637 3rd Street) with two separate parties. A study session will discuss establishing entertainment zones in the city. Consent items include extending the local homeless emergency proclamation, appropriating $47,620 for a City Attorney's office assessment, and increasing an appraisal contract by $150,000.

• Closed session negotiations with Grupe Investment Company and Airport Business Center for Garage 5 (625 and 637 3rd Street)
• Study session on creating entertainment zones, with potential maps for Courthouse Square, Railroad Square, and Signature Events
• Appropriation of $47,620 from unassigned General Funds for a departmental assessment of the City Attorney's Office
• First Amendment to Ward Levy Appraisal Group contract, increasing compensation by $150,000 for total not to exceed $249,000
• Extension of Resolution No. 28839 proclaiming a local homeless emergency

The City Council approved appointments to the Sonoma County Aviation Commission and Childcare Planning Council, reappointed members to the Public Financing Authority, and approved several professional service contracts. The approval of the January 13, 2026, meeting minutes was continued to the next regular meeting.

• Directed Mayor to support Tanya Potter and Mark Stapp for Aviation Commission, Samantha Rodriguez for Childcare Planning Council (5-0)
• Reappointed Council Members Fleming and Bañuelos to Public Financing Authority (5-0)
• Approved $47,620 for City Attorney Office assessment by Centre for Organization Effectiveness
• Approved First Amendment to Ward Levy Appraisal Group agreement increasing compensation by $150,000
• Approved Third Amendment to ImageTrend software agreement increasing compensation by $45,963.85
• Approved purchase order for vehicle extrication equipment from Western Extrication Specialists Inc.
• Continued approval of January 13, 2026, meeting minutes to February 10, 2026
• No reportable action from closed session

Housing Authority

The Housing Authority will hold a study session on the FY 2026/27 budget and seek public input. It will vote on revising the loan security for the $489,228 Zane-Wolff Veterans Village loan to a Leasehold Deed of Trust. The Authority will also consider approving the transfer of Benton Veterans Village (1055 Benton Street) from Community Housing Sonoma County to PEP Housing, including assumption of $1,572,294 in Housing Authority loans and an $895,448 City loan, with extensions to 2073. Officers for 2026 will be elected.

• Study session on FY 2026/27 budget process and public input
• Revision to loan security for Zane-Wolff Veterans Village ($489,228) to Leasehold Deed of Trust
• Approval of transfer of ownership and assumption of loans for Benton Veterans Village at 1055 Benton Street ($1,572,294 HA loans, $895,448 City loan)
• Extension of Benton Veterans Village loans to October 22, 2073 to align with affordability agreements
• Election of Chair and Vice-Chair for 2026

The Housing Authority approved the transfer of Benton Veterans Village to PEP Housing and revised loan security terms for Zane-Wolff Veterans Village. The board also elected new officers and approved previous meeting minutes.

• Approved transfer of ownership of Benton Veterans Village (1055 Benton Street) to PEP Housing and assumption of $1,572,294 in Housing Authority loans and $895,448 in City loans (6-0)
• Approved extension of Benton Veterans Village loans to October 22, 2073 (6-0)
• Approved revision to $489,228 loan for Zane-Wolff Veterans Village to be secured by a Leasehold Deed of Trust (6-0)
• Appointed Commissioner Andrew Smith as Chair (4 votes)
• Appointed Commissioner Claudia Cappio as Vice-Chair
• Approved November 24, 2025 draft minutes

Santa Rosa Tourism Business Improvement Area Advisory Board

The January 22, 2026 regular meeting of the Santa Rosa Tourism Business Improvement Area Advisory Board was cancelled. The next meeting is scheduled as a special meeting on January 29, 2026.

• Meeting cancelled; no agenda items were considered

Waterways Advisory Committee

The January 22, 2026, regular meeting of the Waterways Advisory Committee has been cancelled. The next regular meeting is scheduled for February 26, 2026.

Planning Commission

The Planning Commission will hold a public hearing on the First 2026 General Plan Amendment Package (PLN25-0650). The package includes land use diagram and text amendments for 33 properties, corresponding zoning map changes for 10 of those properties, and an addendum to the General Plan 2050 Environmental Impact Report. The Commission is asked to recommend adoption to the City Council via three resolutions.

• General Plan land use diagram amendments for 33 properties citywide
• Corresponding zoning map amendments for 10 properties to ensure consistency
• Amendments to the Downtown Station Area Specific Plan Land Use Figure LU-3 for seven parcels
• Addition of bicycle and pedestrian network improvement figures to the Circulation Element from the Active Transportation Plan
• Staff recommendation to adopt an Addendum to the General Plan 2050 EIR

The Planning Commission recommended three resolutions to the City Council regarding the First 2026 General Plan Amendment Package. These actions involve updating land use designations for 33 properties, adding bicycle and pedestrian network figures to the Circulation Element, and rezoning 10 properties.

• Approved recommendation of EIR Addendum to City Council (6-0)
• Approved recommendation of General Plan land use and circulation amendments to City Council (6-0)
• Approved recommendation of zoning map amendments to City Council (6-0)
• Approved January 8, 2026 minutes

Santa Rosa Violence Prevention Partnership

The Santa Rosa Violence Prevention Partnership will hold a regular meeting to receive partner updates, discuss climate data and crime trends, and set goals for 2026. The Policy Team will review the strategic plan and determine priorities based on 2025 accomplishments.

• Public comment period for items not on the agenda
• Partner updates and announcements from participating agencies
• Climate update on crime trends, hot spots, and success stories
• 2026 VPP goal setting discussion based on strategic plan review

The Violence Prevention Seminar was cancelled due to staffing and budget cuts. The partnership postponed goal setting discussions to a future meeting. No other substantive decisions were made.

• Cancelled Violence Prevention Seminar due to staffing and budget cuts
• Postponed 2026 VPP goal setting discussion to next meeting
• Moved goal setting agenda item to March meeting

Board of Building Regulations Appeals

The January 21, 2026 regular meeting of the Board of Building Regulations Appeals has been cancelled. No items were discussed or decided. The next scheduled meeting is April 15, 2026.

• Meeting cancelled; no agenda items considered

Bicycle and Pedestrian Advisory Board

The Bicycle and Pedestrian Advisory Board will consider recommending allocation of approximately $159,441 in TDA Article III funds to a project improving active transportation. They will also receive an informational update on Capital Improvement Program projects. The meeting includes routine procedural items and public comment opportunities.

• Recommendation to allocate $159,441 of FY 2026-2027 TDA Article III funds to an active transportation project
• Capital Improvement Program update on completed and pipeline projects (informational only)
• Approval of September 18, 2025 regular meeting minutes

Zoning Administrator

The Zoning Administrator will hold public hearings and meetings on four land-use permits. Staff recommends approving a minor hillside development permit for a 4,472-square-foot single-family dwelling and pool at 3606 Tillmont Way, and a minor conditional use permit for a child day care center (Little Legends Learning Center) at 4042 Sebastopol Road. Two additional minor hillside permits are proposed for in-ground pools at 595 Montclair Drive and 3773 Boulder Point Place. All projects are exempt from CEQA.

• Public hearing: Minor Hillside Development Permit for new 4,472 sq ft single-family dwelling and pool at 3606 Tillmont Way
• Public meeting: Minor Conditional Use Permit for Little Legends Learning Center child day care at 4042 Sebastopol Road
• Public meeting: Minor Hillside Permit for in-ground pool at 595 Montclair Drive
• Public meeting: Minor Hillside Permit for in-ground pool at 3773 Boulder Point Place

The Zoning Administrator approved permits for a childcare center and three residential projects involving hillside development and pools. Additionally, the Zoning Administrator announced a change in meeting location and schedule effective February 1, 2026.

• Approved Minor Hillside Development Permit for a home and pool at 3606 Tillmont Way (ZA-RES-2026-001)
• Approved Minor Conditional Use Permit for a child day care center at 4042 Sebastopol Road (ZA-RES-2026-002)
• Approved Minor Hillside Development Permit for an in-ground pool at 595 Montclair Dr (ZA-RES-2026-003)
• Approved Minor Hillside Development Permit for an in-ground pool at 3773 Boulder Point (ZA-RES-2026-004)
• Approved draft minutes from December 18, 2025

Design Review and Preservation Board

The Design Review and Preservation Board meeting scheduled for January 15, 2026, has been cancelled. The next regular meeting will be held on February 5, 2026.

Board of Public Utilities

The Board will receive a staff update on water and recycled water supply issues. Action items include approving several service agreements and a recommendation regarding a PG&E easement.

• Sole source contract specification for Cleaver-Brooks gas fired boilers at Laguna Treatment Plant Annex
• One-year blanket purchase order to Cummins, Inc. for up to $500,000 for Laguna Treatment Plant engine parts and services
• 3-year agreement with Marin/Sonoma Mosquito & Vector Control District not to exceed $217,200
• Recommendation to City Council for a 75 square foot PG&E easement at 5035 Harville Road

The Board approved several consent items including boiler specifications and a service agreement for vector control. They also recommended that the City Council approve a land easement for PG&E at 5035 Harville Road.

• Approved December 4, 2025 meeting minutes
• Approved sole source contract specification for Cleaver-Brooks boilers (6-0)
• Approved $500,000 blanket purchase order to Cummins, Inc. for engine parts and service (6-0)
• Approved 3-year vector control agreement with Marin/Sonoma Mosquito & Vector Control District not to exceed $217,200 (6-0)
• Recommended City Council approve a 75 square foot easement to PG&E at 5035 Harville Road (6-0)

City Council

The City Council will hold a study session on gas station land use regulations and provide direction to staff. They will also discuss a closed-session real property negotiation at 2908 Santa Rosa Avenue. The consent calendar includes several contract amendments, such as a $200,000 extension with Smile Business Products and a $360,000 amendment for Northern Coast Officials Association. Appointments to regional boards and a resolution for CalHome mortgage assistance grant funds are also on the agenda.

• Study session on gas station land use regulations (no action expected)
• Closed session negotiation for property at 2908 Santa Rosa Avenue (APN 044-260-073)
• Sixth amendment to Mission Linen Supply agreement: +$61,000, total $406,840.14
• Third amendment to Stroupe Petroleum Maintenance: +$95,000, total $335,000
• Resolution to authorize Mayor as signer for CalHome grant of $836,753

The City Council approved six consent items, including a $406,840 linen supply contract and a $335,000 petroleum maintenance agreement. The Council also approved appointments to the Sonoma Clean Power Authority and removed a member from the Zero Waste Sonoma Agency.

• Approved Sixth Amendment to General Services Agreement with Mission Linen Supply (5-2)
• Approved Third Amendment to General Services Agreement with Stroupe Petroleum Maintenance (5-2)
• Approved Purchase Order for utility bodies from Enoven Truck Body (5-2)
• Approved Mayor Stapp as primary and Council Member Fleming as alternate on Sonoma Clean Power Authority (5-2)
• Removed Council Member MacDonald from Zero Waste Sonoma Agency and appointed Mayor Stapp (5-2)
• Approved December 16, 2025, Regular Meeting Minutes (5-2)
• Adopted Consent Items 13.1 through 13.8 as presented (5-2)
• Directed staff to return with answers on gas station land use regulations

Planning Commission

The Planning Commission will hold a public hearing on proposed amendments to Titles 20 and 21 of the Santa Rosa City Code to implement goals, policies, and programs from the 2023-2031 Housing Element and State law. This item was continued from the December 11, 2025 meeting. The commission will vote on a resolution recommending adoption to the City Council.

• Public hearing on Housing Element implementation amendments to Titles 20 and 21 (PLN25-0397), continued from Dec 11, 2025
• Planning Commission to recommend adoption to City Council via resolution
• No consent items, report items, or presentations on the agenda

The Planning Commission approved Resolution No. PC - RES - 2026-001. This resolution recommends that the City Council adopt amendments to Titles 20 and 21 of the Santa Rosa City Code to implement the 2023-2031 Housing Element and State law.

• Approved December 11, 2025 minutes
• Recommended City Council approval of Title 20 and Title 21 amendments (6-0)

Art in Public Places Committee

The Art in Public Places Committee will vote on a recommendation to select artist Desi Mundo, Community Rejuvenation Project, for the Colgan Creek Mural Project. They will also discuss a draft Sustainable Studio Guide and review a Strategic Plan Impact Report. The meeting includes approval of November 2025 minutes and public comment.

• Recommended action to approve artist Desi Mundo for the Colgan Creek Mural Project
• Discussion and feedback on a draft Creating a Sustainable Studio Guide
• Review and feedback on the 21-24 Strategic Plan Impact Report
• Approval of draft minutes from November 3, 2025
• Public comment period for matters not on the agenda

The Art in Public Places Committee approved the selection of artist Desi Mundo for the Colgan Creek Mural Project. The committee also reviewed a sustainable studio guide and a strategic plan impact report.

• Approved November 3, 2025 minutes
• Approved selection of artist Desi Mundo for Colgan Creek Mural Project (5-0)

Design Review and Preservation Board

The regular meeting scheduled for January 1, 2026, has been cancelled. The next regular meeting of the Design Review and Preservation Board will be held on Thursday, January 15, 2026.

Zoning Administrator

The January 1, 2026, Zoning Administrator regular meeting has been cancelled. The next regularly scheduled meeting is January 15, 2025, at 10:30 a.m.

Board of Public Utilities

The January 1, 2026 meeting of the Santa Rosa Board of Public Utilities has been cancelled. No items were discussed or decided.