Veneta, Oregon

Planning Commission

The Planning Commission will hear a housing planning projects overview as part of long-range planning, welcome new Commissioner Steven Bodnar, and vote to approve the May 5, 2026 meeting minutes. The agenda also includes a monthly community development activity report and open discussion. No public hearings or decisions on specific land-use applications are scheduled.

• Welcome new Commissioner Steven Bodnar
• Approval of May 5, 2026 meeting minutes
• Long-range planning: Housing Planning Projects Overview
• Monthly Community Development Activity Report

Park Board

The Veneta Park Board will select a playground design for Bolton Hill Phase II, discuss fundraising ideas including a themed board game and custom playing cards, and receive updates on the 2025-2026 budget and sponsorship contributions.

• Selection of Bolton Hill Phase II Playground Design (designs to be presented at meeting)
• Discussion of fundraising ideas: Veneta-themed board game and custom playing card deck
• Sponsorship subcommittee update: $4,000 from Sierra Pacific Industries, $1,000 from Santa Pac, $500 from Oregon Country Fair, and other contributions
• Review of 2025-2026 budget to date

Urban Renewal Agency Board

The Veneta Urban Renewal Agency will hold a public hearing and then vote to adopt the operating budget for fiscal year 2026-2027. The budget includes $1,908,781 in loan proceeds to fund the Bolton Hill Sports Complex, Attic Property improvements, and downtown block development planning. The agency will also consider approving the minutes from May 11, 2026.

• Public hearing on the FY 2026-2027 approved budget
• Resolution No. 132 adopting the budget and imposing taxes
• $1,908,781 line-of-credit loan to fund program expenses before property tax revenues arrive
• Transfer of $1,747,200 to the City for Bolton Hill Sports Complex phases 1–3
• Funding for Attic Property improvements ($141,581) and downtown block development planning ($20,000)

City Council

The City Council will hold a public hearing on an appeal of the Planning Commission's denial of a conditional use permit, major site plan amendment, and replat for ATR Services to expand an outdoor storage yard with aboveground fuel tanks on Loten Way. The Council can either overturn the denial (allowing the unauthorized developments to remain with conditions) or uphold it (requiring removal). Council will also adopt the FY 2026-2027 budget, pass state revenue sharing resolutions, and consider a stormwater drainage fee with no recommended change and an electric vehicle charger site host extension agreement.

• Appeal of ATR Services conditional use permit, site plan amendment, and replat for expansion on Loten Way (APP-26-1)
• Adoption of FY 2026-2027 budget via Resolution No. 1474
• Resolution No. 1472 declaring city's election to receive state shared revenues
• Resolution No. 1473 certifying four or more municipal services for state revenue sharing
• Stormwater drainage fee with no recommended change

City Council

The Veneta City Council will hold two public hearings at this meeting: one on the uses of state shared revenue (estimated $547,137) and another on the FY 2026-2027 Approved Budget ahead of adoption on June 22. Under business items, the council will consider Resolution No. 1480 amending the employee handbook, a cell tower lease amendment for a 500-square-foot footprint, a planning commission appointment, and two fee waiver requests for community center use by VFW Jack Kelly Post and Bloodworks NW. Staff will also present a public safety report for May 2026 and a resolution adopting the community pool employee manual.

• Public hearing on uses of state shared revenue ($547,137)
• Public hearing on FY 2026-2027 Approved Budget
• Resolution No. 1480 amending the Veneta Employee Handbook (pages 43-122)
• Cell tower lease amendment for 500-square-foot footprint (pages 123-140)
• Fee waiver requests for community center: VFW Jack Kelly Post and Bloodworks NW

Park Board

The Veneta Park Board will discuss the Request for Proposals for the Bolton Hill Playground, including potential design changes based on member input. The board will also hear a student presentation on the Oak Island Park Expansion Community Engagement Project. Other business includes approval of May meeting minutes, recognition of Wyatt Frome, and budget review.

• Discussion of Bolton Hill Playground RFP and design preferences
• Student presentation on Oak Island Park Expansion Community Engagement Project by UO Institute for Policy Research & Engagement
• Recognition of Wyatt Frome
• Review of 2025-2026 budget to date
• Fundraising ideas for parks

City Council

The Veneta City Council will hold a special session to conduct council business. The primary item on the agenda is an appointment for the Budget Committee.

• Budget Committee Appointment: R. Ingham

Mayor Robbie McCoy appointed Ric Ingham to the 2026-27 Budget Committee to fill a vacancy. The appointment received unanimous support from the councilors present. The special session adjourned at 4:46 p.m.

• Appointed Ric Ingham to 2026-27 Budget Committee (unanimous)
• Adjourned special session at 4:46 p.m.

Budget Committee

The Veneta Budget Committee will hold a public hearing on the proposed uses of state shared revenue, then review the requested FY 2026-2027 budget. The committee is expected to approve the budget (sample total $42,110,076) and set property tax levies, including a permanent rate of $4.4143 per $1,000 of assessed value and a general obligation bond levy of $496,315.

• Public hearing on state shared revenue apportionments totaling $547,137 across General, Law Enforcement, Parks & Recreation, and Street funds
• Proposed budget includes a 2.6% COLA for regular employees and a $0.50 minimum wage increase to $15.55 for seasonal staff
• Budget assumptions include using remaining ARPA funds for wastewater treatment plant expansion lagoon phase
• Approval of tax levy: permanent rate of $4.4143 per $1,000 and GO bond levy of $496,315
• Transfer of Veneta Urban Renewal Agency funds for Bolton Hill Sports Complex, W. Broadway redevelopment, and downtown block development

Budget Committee

The Veneta Urban Renewal Agency Budget Committee will review and consider approving the proposed $6,020,122 budget for fiscal year 2026-2027, including a tax levy of $1,009,129 in property taxes. The budget funds transfers to the City for the Bolton Hill Sports Complex project, the W. Broadway 'The Attic' redevelopment, and downtown block development, along with a line-of-credit loan to cover early-year expenses.

• Approve $6,020,122 balanced budget for FY 2026-2027
• Approve property tax levy of $1,009,129
• Transfer funds to City for Bolton Hill Sports Complex project
• Fund W. Broadway 'The Attic' redevelopment project
• Budget for downtown block development and line-of-credit loan

Economic Development Committee

The Veneta Economic Development Committee will discuss a proposed Memorandum of Understanding with Homes for Good to develop three city-owned vacant lots on West Broadway into a mixed-use retail and housing complex. The committee will also receive updates on the Economic Opportunity Analysis, the 2026 Business Recruitment and Expansion project, and the City's Management and Communication Intern position.

• Discussion of a potential MOU for mixed-use development on three city-owned West Broadway lots with Homes for Good
• Update on the Economic Opportunity Analysis, including commercial and residential advisory committees
• 2026 Business Recruitment and Expansion update, including volunteer recruitment and business interviews
• Update on the City's Management and Communication Intern position
• Approval of March 18, 2026 meeting minutes

Urban Renewal Agency Board

The Veneta Urban Renewal Agency will hear a quarterly financial update from the city accountant. The report shows property tax revenue at 111% of budget and interest earnings at 284%, but overall revenues are only 16% of budget because no new debt was issued. Agency expenditures remain minimal as budgeted projects have not started. The board will also consider approval of February meeting minutes.

• Quarterly financial report for Q3 FY2025-2026: revenues at 16% of budget due to no new debt; interest earnings at 284% of budget; property tax at 111%
• Consent agenda includes approval of February 9, 2026, meeting minutes
• Public comment period of up to 20 minutes, with 3-minute limit per speaker

The Urban Renewal Agency Board approved the consent agenda, including the minutes of February 9, 2026, by a 4-0 vote. Staff presented the third quarter financial report for FY2026, noting property tax revenues at 111% of budget but no new debt issuance. No other substantive decisions were made.

• Approved consent agenda including February 9, 2026 meeting minutes (4-0)

City Council

The Veneta City Council will consider a consent agenda, a fee waiver request for the VFR Chamber Memorial Day event, and several proclamations. Staff will present the quarterly financial update, the annual public safety report, and a verbal report on the Citywide Clean-Up Day.

• Waiver request: Community center fee for VFR Chamber Memorial Day event
• Proclamations: National Safe Boating Season, National Public Works Week, Memorial Day
• Quarterly financial update from City Accountant
• Annual Public Safety Report from Management Analyst
• Citywide Clean-Up Day report (verbal) from Public Works Director

The council unanimously approved the consent agenda (4-0). It also approved a fee waiver of $85 for the Veneta Fem Ridge Chamber of Commerce Memorial Day celebration, using the City Council's Discretionary Fund (motion passed (1.O)). Other items such as proclamations and reports were noted but did not involve a vote.

• Approved consent agenda (4-0)
• Approved $85 community‑center fee waiver from Discretionary Fund (motion passed (1.O))

Park Board

The Veneta Park Board will consider preliminary ideas for the Bolton Hill playground, review the 2025-2026 budget to date, and vote on appointing a new member, Sarah Bradley. The board will also receive reports on sponsorship subcommittee work and updates on upcoming community events.

• Discussion of playground ideas from vendor responses for Bolton Hill (AIS)
• Review of 2025-2026 park budget to date
• Appointment of new board member Sarah Bradley
• Sponsorship subcommittee update from Vice Chair Donagan
• Verbal updates on Easter Egg Hunt and Arbor Day/Earth Day events

The Park Board unanimously approved a grant of up to $4,000 for the Fern Ridge Chamber of Commerce's July 4th celebration, excluding any alcohol-related expenses from reimbursement. The board also approved the April 1 meeting minutes as amended. Discussions on Bolton Hill playground design and a new sponsorship structure were held but no formal votes were taken on those items.

• Approved April 1 meeting minutes as amended (8-0)
• Approved Yankee Doodle Grant up to $4,000 on a reimbursement basis, excluding all alcohol-related expenses including server costs, purchases, and decor (8-0)

Planning Commission

The Veneta Planning Commission will hold a public hearing on a conditional use permit, site plan review, and replat application from ATR Services (files CUP-25-2, SR-25-3, REPLAT-25-2). The commission also plans to approve the April 7, 2026 meeting minutes and receive a monthly community development activity report. No other substantive decisions are on the agenda.

• Public hearing for ATR Services: Conditional Use Permit (CUP-25-2), Site Plan Review (SR-25-3), and Replat (REPLAT-25-2)
• Approval of April 7, 2026 Planning Commission minutes
• Monthly Community Development Activity Report
• Open discussion among commissioners

City Council

The Veneta City Council will hold a special session to adopt Resolution No. 1479, correcting a ministerial error in resolution numbering related to the social media policy. The council will also discuss a Housing Capacity Analysis Agreement with LCOG and the Wastewater Treatment Plant Expansion Lagoon Project.

• Adoption of Resolution No. 1479 to correct numbering error in social media policy
• Housing Capacity Analysis Agreement with LCOG on agenda
• Wastewater Treatment Plant Expansion Lagoon Project on agenda

The council adopted Resolution No. 1479 correcting a resolution numbering error, approved a $55,000 intergovernmental agreement with Lane Council of Governments for a housing capacity analysis, and authorized a $1,693,000 grant agreement for the wastewater treatment plant expansion lagoon project. All three actions passed unanimously (4-0). The council also discussed a potential parking partnership with the school district but took no formal action.

• Adopted Resolution No. 1479, correcting a resolution numbering error and affirming the social media policy and Bolton Hills grant (4-0)
• Approved $55,000 Housing Capacity Analysis agreement with Lane Council of Governments (4-0)
• Authorized $1,693,000 Wastewater Treatment Plant Expansion Lagoon Project grant agreement with State of Oregon (4-0)

City Council

The council will hold a work session with informational items only: recognizing winners of the 'If I Were Mayor' student contest, discussing a new state law (HB 4161) that allows cities to provide meals to elected officials during meetings, and receiving an update on the OR 126 project from an ODOT representative. No votes or decisions are scheduled.

• Recognition of 'If I Were Mayor' contest winners Easy Armstrong (1st, $50 gift card) and Brett Van Damme (2nd, $25 gift card)
• Discussion of HB 4161, which creates exceptions to Oregon ethics laws for providing food and beverages to public officials during required meetings
• Update on OR 126 project from Interim ODOT Area 5 Manager Ian Roholt
• Staff report on Oregon law change for meals provided to elected officials (City Recorder Jen Mirabile)
• City Council work session: no action items or motions

The City Council held a work session regarding the OR 126 corridor planning effort. ODOT presented plans for safety improvements, including roundabouts and multi-use paths, while noting that current funding limits the scope of the immediate project compared to long-term goals.

• Awarded $50 prize to Easy Armstrong for 'If I Were Mayor' contest
• Awarded $25 prize to Brett Van Damme for 'If I Were Mayor' contest

Business Assistance Committee

The Business Assistance Committee will review two grant applications from Our Third Space: a Business Grant and a Signage Grant. The committee will also approve minutes from August and September 2025 meetings and receive verbal updates on previous grant awards.

• Business Grant Program application from Our Third Space
• Signage Grant Program application from Our Third Space
• Approve minutes of August 29, 2025
• Approve minutes of September 26, 2025
• Post-grant follow-up on Our Daily Bread, Delphi Engineering, and The Attic awards

City Council

The Veneta City Council will hold public hearings on a proposed 10% increase in Veneta Community Pool fees for the 2026 season and on housekeeping amendments to the Zoning and Development Code. The council will also consider a resolution supporting Lane Fire Authority ballot measure 20-378, declare city assets as surplus, and discuss compensation plans, a Bolton Hill subdivision contract award, budget transfers, and appointments. Consent agenda includes minutes, monthly check register, and department reports.

• Resolution No. 1485: 2026 Veneta Community Pool user fees with ~10% across-the-board increase
• Ordinance No. 601: housekeeping amendments to Veneta Zoning and Development Code (second reading)
• Resolution No. 1483: supporting Lane Fire Authority ballot measure 20-378
• Resolution No. 1482: declaring city assets as surplus personal property and authorizing disposal
• Bolton Hill S.C. Phase 2 bid award (amount not specified in agenda)

The council voted unanimously to award River Bend Construction a contract not to exceed $560,000 and authorized an additional $25,000 for items to be installed by the contractor. The motion was moved by Council President Coy and seconded by Councilor Wright. No other substantive decisions were recorded beyond the contract award.

• Adopt Ordinance No. 601, housekeeping amendments to the Veneta Zoning and Development Code (5-0)
• Adopt Resolution No. 1476, Compensation Plan for Regular Full-Time Positions FY 2026-27 (5-0)
• Adopt Resolution No. 1477, Update Compensation Plan for Temporary and Seasonal Positions (5-0)
• Award contract to River Bend Construction, up to $560,000 plus $25,000 for additional items (5-0)