Ashford public meetings in 2021
47 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Board of Finance
The Board of Finance will take action to fill a vacancy for a regular member. The board may also recommend that the Board of Selectmen call a Special Town Meeting to fill an alternate vacancy.
- Action to fill a regular member vacancy until the next municipal election
- Potential recommendation for a Special Town Meeting to fill an alternate vacancy
Board of Finance
The Board of Finance will review expenditures and revenues from July through December 3rd. Members will discuss potential fund transfers and policy changes for the Board of Education Non-Lapsing Fund. The board will also consider retaining King, King & Associates for three additional years.
- Possible transfer of funds from Unassigned Fund Balance to Board of Education Non-Lapsing Fund
- Action regarding retaining King, King & Associates for 3 more years
- Approval of 2022 BOF and 2022-2023 budget calendars
- Appointment of BOF representative to the Capital Projects Committee
- Review of July through December 3rd Expenditures & Revenues
Board of Finance
The Board of Finance will meet to elect a Chairperson and Clerk. The board will consider a request from the Board of Education to use unassigned funds for security upgrades at the Ashford School building and review the FY 20-21 audit.
- Request by BOE to use unassigned funds for Ashford School security upgrades
- FY 20-21 Audit presentation by King, King and Associates
- Election of Chairperson and Clerk for Board of Finance
Board of Finance
The regular meeting scheduled for October 21, 2021, was canceled.
Parks & Recreation Commission
The Parks & Recreation Commission meeting scheduled for October 18, 2021, has been cancelled.
Board of Finance
The Board of Finance will review and take action on the Capital Asset Policy. Members will also review expenditures from July 1 to September 30, 2021, and the FY 19-20 Annual Report.
- Action on Capital Asset Policy
- FY 19-20 Annual Report review and motion to accept
- Review of expenditures from 7/1/21-9/30/21
- FY 20-21 Audit update
Board of Finance
The Board of Finance will meet to discuss updates regarding the Tremko House Capital Project and the FY 20-21 audit. Members are scheduled to review and take action on the Capital Asset Policy.
- Action on Capital Asset Policy
- Tremko House Capital Project Update
- FY 20-21 Audit Update
- FY 19-20 Annual Report Update
Parks & Recreation Commission
The commission is meeting to review year-to-date financial reports and summer program data. Members will discuss the use of American Rescue Funds and plan upcoming seasonal events. The body will also review fall program updates and basketball league access for 2021/22.
- Discussion of American Rescue Funds
- Planning for Halloween Party (10/30), Turkey Trot (11/13), and Carol Sing (12/5)
- Updates on Yoga, Tai Chi, Swimming, and Start Smart Soccer programs
- Basketball 21/22 gym access and Lakes Region Basketball League
- Review of Family Day cancellation on 9/19/21
Board of Finance
The regular meeting of the Ashford Board of Finance scheduled for September 9, 2021, was canceled.
Board of Finance
The Board of Finance will meet to review and take action on year-end adjustments for fiscal year 20-21. The body will also receive updates regarding the FY 20-21 audit and the FY 19-20 annual report.
- FY 20-21 Year End Adjustments
- FY 20-21 Audit Update
- FY 19-20 Annual Report Update
Board of Education (ABOE)
The Board of Education will review the FY 21 audit and policy updates provided by counsel. The meeting includes discussions on a staff resignation and the acceptance of a donation. An executive session is planned for personnel negotiations and non-resident student tuition.
- FY 21 Audit Update
- Approval of Medical Standing Orders
- Staff Resignation
- Acceptance of Donation
- Policy Updates Provided by Counsel
Parks & Recreation Commission
The Ashford Parks & Recreation Commission meeting scheduled for August 2021 was cancelled.
Board of Finance
The Board of Finance is meeting to discuss new business including school infrastructure funding and financial updates. The body will review the FY 20-21 audit and the FY 19-20 annual report.
- Funding for Ashford School Sprinkler System
- FY 20-21 Audit Update
- FY 19-20 Annual Report Update
- Combined Finance Office Committee Update
Board of Finance
The regular meeting of the Ashford Board of Finance scheduled for July 22, 2021, was canceled.
Parks & Recreation Commission
The commission is meeting to discuss updates on summer programs and plan several upcoming events. This includes coordinating logistics for a July 20 BBQ and scheduling autumn activities.
- Planning for July 20 Concert/BBQ for 100 people
- Scheduling of Labor Day 5k (9/4), Family Day (9/20), and Halloween Party (10/29 or 10/30)
- Discussion of August Citizen Camp Out, Futsal Clinic, and Volleyball Clinic
- Updates on Bike Camp, Lions Club scholarships, and parks maintenance
- Review of commission roles and responsibilities for chairman and secretary
Board of Education (ABOE)
The Board of Education will meet to review the FY 21 year end budget and audit update. The body will also consider staff appointments and the authorization of official signatories for district business operations.
- FY 21 Year End Budget and Audit Update
- Staff Appointments
- Authorization of Official Signatories for Board and District Business Operations
- Approval of 2021-2022 Medical Standing Orders
- Executive session regarding potential litigation strategy
Board of Finance
The regular meeting of the Ashford Board of Finance scheduled for July 8, 2021, was canceled.
Board of Finance
The Board of Finance will meet to review a Selectman request regarding senior housing public lighting repairs. The body will also receive updates on the American Cares Act and a combined finance office study.
- Review and action on senior housing public lighting repairs
- American Cares Act update
- Expenditure and Revenue reports
- FY 19-20 Annual Report update
- Combined Finance Office study update
Board of Education (ABOE)
The Board of Education will discuss scholarship awards, capital improvements, and future meeting plans. The agenda also includes the ratification of a union agreement and various staff salary and appointment matters.
- Bicknell Scholarship Awards committee report
- Ratification of Local 506, Municipal Employees Union Independent Successor Agreement
- Approval of FY 22 Non-Union Employee Salary Agreements
- FY 21 Year End Budget Status review
- Discussion of strategy regarding potential litigation
Board of Finance
The regular meeting scheduled for June 10, 2021, was canceled.
Board of Education (ABOE)
The Board of Education is meeting to appoint a Superintendent of Schools and provide updates on the search process. The body will also conduct a second reading of policies regarding non-discrimination, purchasing, and student dress.
- Appointment of Superintendent of Schools
- MEUI Negotiations Update
- Second reading of policies: Non-Discrimination (Series 1000, 4000, 5000)
- Second reading of policies: Purchasing (Series 3000)
- Second reading of policies: Student Dress (Series 5000)
Board of Finance
The Board of Finance is meeting to adopt budget appropriations for general government, education, and capital improvements for the 2021-2022 fiscal year. The board will also consider the adoption of the FY 2021-2022 mill rate.
- General Government Budget Appropriation of $3,524,795
- Board of Education Budget Appropriation of $8,000,602
- Region District #19 Budget Appropriation of $22,322,252 (Ashford share: $3,511,472)
- Capital Improvement Budget Appropriation of $955,045
- FY 2021-2022 Mill Rate of 36.369
Board of Education (ABOE)
The Board of Education will meet via Zoom to review a request for a leave of absence. The meeting also includes a student presentation from Mr. Young’s class.
- Request for Leave of Absence
- Student Presentation by Mr. Young’s Class
Parks & Recreation Commission
The commission is meeting to review year-to-date income and expenses for the 2020/21 fiscal year. Members will discuss the schedule for summer concerts, camps, and the Labor Day 5K. The meeting also covers maintenance for Ashford Memorial Park and Pompey Hollow Park.
- YTD Income and Expenses 20/21 financial report
- Labor Day 5K decisions
- Summer Concert Schedule
- Ashford Memorial Park playscape celebration
- Pompey Hollow Park plantings
Parks & Recreation Commission
The commission is meeting to review year-to-date income and expenses as the fiscal year ends. Members will discuss summer camp schedules, park maintenance, and the Labor Day 5K.
- Financial Report on YTD Income and Expenses 20/21
- Summer Concert Schedule
- Labor Day 5K decisions
- Ashford Memorial Park playscape celebration
- Pompey Hollow Park plantings
Board of Finance
The Board of Finance will meet to review town expenditures and revenues. The body is scheduled to approve an audit firm for the FY 20-21 town audit and discuss the FY 19-20 annual report.
- Approval of audit firm for FY 20-21 Town Audit
- Expenditure and Revenue Review
- FY 19-20 Annual Report Update
Board of Education (ABOE)
The Board of Education will review the FY 22 Budget and receive an update on the Superintendent Search. The meeting also includes discussions regarding a 5-Year Capital Plan, staff resignation, and healthy foods certification.
- FY 22 Budget discussion
- Superintendent Search update
- Review and approval of 5-Year Capital Plan
- Staff Resignation
- 2021-2022 Healthy Foods Certification
Board of Finance
The Board of Finance is holding a special meeting following a public hearing. The body will discuss budget adjustments to send to the Board of Selectmen and propose dates for an Annual Town Meeting or referendum.
- Budget adjustments for submission to the Board of Selectmen
- Determination of Annual Town Meeting/Referendum dates
Parks & Recreation Commission
The commission will review year-to-date income and expenses for the 20/21 fiscal year. Discussion includes upcoming summer programming, park maintenance, and various recreational activities.
- Financial Report - YTD Income and Expenses 20/21
- Ashford Memorial Park gate and portlets
- Pompey Hollow Park plantings
- Summer concert schedule
- Labor Day 5K decisions
Board of Education (ABOE)
The Board of Education discussed the FY22 budget, the superintendent search process, and cybersecurity needs. Members approved payments for a new cyber insurance policy and a pending security audit.
- Approved $15,507 payment to Coalition for cyber insurance
- Approved proceeding with a cybersecurity audit from Novus Insight
- Discussed FY22 budget proposal and upcoming Board of Finance vote
- Reported 10 candidates for the Superintendent search
- Reviewed legal expenses totaling $22,255.07 for the current year
Board of Finance
The Board of Finance will meet to approve the FY 21-22 budgets for a public hearing and set the date and notice for that hearing. The board will also receive a Selectman's update and an update on the FY 19-20 Annual Report.
- Approval of FY 21-22 Budgets for Public Hearing
- Setting of Public Hearing date and notice
- FY 19-20 Annual Report update
Board of Finance
The Board of Finance is meeting to appoint an alternate member to a regular position. The board will also consider recommending a Special Town Meeting to fill the resulting vacancy.
- Action to move John Kopec from alternate to regular member to replace Carl Pfalzgraf
- Recommendation to Board of Selectmen to call a Special Town Meeting to fill the alternate vacancy
Board of Finance
The Board of Finance will receive a budget update from the Ashford Region-19 Board of Education. Members will also discuss cyber security insurance and the school business manager position.
- Ashford Region-19 BOE budget update
- Cyber security insurance for the Town and School
- Ashford School business manager discussion
- FY 19-20 Annual Report update
- Finance Office Committee progress update
Board of Finance
The Board of Finance will review proposed budgets and discuss the impact of Cares Act funding for Ashford. The meeting includes discussions on contingency funding and MBR.
- Cares Act funding impact for Ashford
- Discussion concerning MBR
- Discussion concerning contingency funding
- Review of proposed budgets
- FY 19-20 Annual Report update
Parks & Recreation Commission
The commission will review year-to-date expenses and updates on the 21/22 budget requisition. Discussion includes planning for upcoming spring programs, summer concerts, and various summer camps.
- Budget Requisition 21/22 Update
- Spring Programs: Swim Lessons/Club, Pet Show, and Baseball/Softball
- Summer Concerts lineup planning
- Labor Day 5K fundraising decisions
- Summer Planning: Basketball, Camp Dates, Bike Camp, and Girl Power Fitness Camp
Board of Finance
The regular meeting scheduled for March 11, 2021, was canceled.
Board of Finance
The Board of Finance will receive the Selectman’s budget presentation for fiscal year 2021-22. The board will discuss the proposed budgets and determine if follow-up recommendations are needed.
- FY 21-22 Selectman’s Budget Presentation
- Discussion of Proposed Budgets
Board of Education (ABOE)
The Board of Education is meeting to discuss the FY 22 budget and provide an update on the superintendent search. The agenda also includes follow-up discussions on cybersecurity and computer tracking.
- FY 22 Budget discussion
- Superintendent Search Update
- Cybersecurity Audit and Computer Tracking follow-up
- Establishment of Bicknell Trust Scholarship Committee
- Staff resignation
Board of Finance
The Board of Finance will receive the FY 21-22 Ashford Board of Education budget presentation. Members will review and act on two funding requests from the Board of Education regarding audited variances and solar projects.
- FY 21-22 Ashford Board of Education Budget Presentation
- Request to move $59,485 FY 19-20 audited variance to the BOE Non-Lapsing Fund
- Request to expend $17,500 from the BOE Non-Lapsing Fund for solar photovoltaics and solar ready roof planning
Board of Finance
The regular meeting scheduled for February 18, 2021, has been canceled.
Board of Education (ABOE)
The Board of Education is meeting to conduct a budget worksession for fiscal year 2022. The agenda also includes an update on the search for a new superintendent.
- FY 22 Budget Worksession
- Superintendent Search Update
- Bicknell Trust Scholarship Committee
Board of Finance
The Board of Finance will review the FY 20-21 expenditure and revenue report. Members will also act on moving money from the Unassigned Fund Balance to the Capital Non-recurring Fund based on the FY 19-20 audit.
- FY 20-21 Review Expenditure and Revenue Report
- FY 19-20 Review Audit
- Proposed transfer of funds from Unassigned Fund Balance to Capital Non-recurring Fund
Board of Education (ABOE)
The Board of Education is meeting to review the FY 22 budget and the 2021-2022 school calendar. The agenda also includes reports from the School Building and Capital Expenditure Committee and an update on the superintendent search.
- Approval of 2021-2022 School Calendar
- FY 22 Budget Worksession
- School Building and Capital Expenditure Committee Reports
- Superintendent Search Update
Board of Education (ABOE)
The Board of Education is holding a special meeting to receive reports and updates. The discussion focuses on the Capital Expenditure Committee and the Town Building Committee.
- Report from Capital Expenditure Committee
- Report from Town Building Committee
Board of Education (ABOE)
The Board of Education will discuss the Fiscal Year 2022 public budget and capital projects list. The meeting also includes items regarding the 2021-2022 school calendar and Bicknell Trust scholarships.
- FY 22 Public Budget input
- FY 22 Capital Projects List
- Approval of 2021-2022 School Calendar
- Authorization of 2021 Bicknell Trust Scholarships
- Revisit/Re-approval of existing Board of Education Bylaws
Board of Education (ABOE)
The Ashford Board of Education is meeting to gather public input and discuss the FY 22 budget and capital projects list. The board will also consider the 2021-2022 school calendar and the authorization of Bicknell Trust Scholarships.
- FY 22 Public Budget Input
- FY 22 Capital Projects List
- Approval of 2021-2022 School Calendar
- Authorization of 2021 Bicknell Trust Scholarships
- Revisit/Re-approval of Board of Education Bylaws
Board of Education (ABOE)
The Board of Education is meeting to discuss the first draft of the FY 22 budget and gather public input. The body will also consider approvals for a therapy dog policy and technical policy revisions.
- Presentation of FY 22 Budget first draft
- Approval of Therapy Dog Policy
- Re-approval of existing Board of Education Bylaws
- Approval of technical policy revisions from counsel
- FY 20 Audit update