Ashland public meetings in 2023

Planning & Zoning Commission

The Ashland Planning & Zoning Commission is holding a Land Use Development Code workshop at 6:00 p.m. on December 12, 2023, at the Ashland Municipal Center Community Room. The agenda contains no other items beyond this workshop notice.

• Land Use Development Code workshop at 6:00 p.m.

Board of Aldermen

The Board of Aldermen will discuss a resolution to renew a three-year agreement with the Ashland Optimist Club for the operation of the community pool. A work session is also scheduled to discuss wastewater treatment improvements.

• Proposed renewal of Ashland Optimist Club pool agreement with $6,000 annual city support ($3,000 for operations, $3,000 for capital needs)
• Scheduled public comment from Premier Development regarding a proposed development plan
• Work session on wastewater treatment improvements
• Closed session regarding employee personnel matters and legal actions

Board of Aldermen

The Board is discussing Ordinance No. 1459 to call a February bond election for $40 million in water and sewerage system revenue bonds. The funds would support a 10-to-20-year improvement plan, including expanding the wastewater treatment facility. The city aims to use these bonds to qualify for low-interest State Revolving Fund financing.

• Ordinance No. 1459 calling for a $40 million bond election for water and sewerage systems
• Resolution for fund appropriations within the fiscal year 2024 Budget
• Change Order #2 for M & M Landscaping and Construction, LLC regarding the Perry Avenue Extension Project
• Scheduled public comment from State Representative Candidate John Martin

Planning & Zoning Commission

The Planning & Zoning Commission is holding a workshop on the Land Use Development Code at 6:00 p.m. on November 14, 2023, at the Ashland Municipal Center Community Room. The agenda contains no other items; it is a single workshop session.

• Land Use Development Code workshop

Parks & Recreation Board

The board is discussing long-term goals for park development and the implementation of a master plan. Upcoming items include preparations for the Christmas Parade and discussions regarding tennis court reservations.

• Vote to elect a Vice-Chairperson
• Discussion of Christmas Parade sponsorship and funds
• Proposal for YMCA tennis court reservations and scheduling
• Decision to allow Legion Riders to manage the Fall Festival bike show with a 10% donation back to the Park Board
• Approval of up to $5,000 for a new pond pump

Board of Aldermen

The Board of Aldermen will consider an ordinance to call for a bond election. The meeting also includes a proposed resolution for a change order regarding the South Main Street Waterline & Resurfacing Project.

• Council Bill No. 2023-036: Ordinance calling a bond election
• Change Order #3 with M & L Landscaping and Construction, LLC for South Main Street Waterline & Resurfacing Project
• Scheduled public comment from John Martin, District 33 State Representative Candidate

Planning & Zoning Commission

The Planning & Zoning Commission will hold a workshop regarding the Land Use Development Code. This session is scheduled to begin at 6:00 P.M.

• Land Use Development Code workshop

Board of Adjustment

The Board of Adjustment will hold a public hearing regarding a request by Four Walls Real Estate, LLC to increase the maximum commercial driveway width from 40 feet to 53 feet at 200 N. Main Street. The board will also review minutes from previous meetings and schedule future sessions.

• Public hearing for variance request at 200 N. Main Street regarding Chapter 12, Appendix B-1 driveway width
• Approval of meeting minutes from July 13, 2023, and September 21, 2023

Board of Aldermen

The Board of Aldermen will consider several subdivision plats and warranty agreements for Forest Park and Liberty Square. Additionally, the Board will review multiple site plan resolutions and a resolution to purchase the Justin Lane pump station.

• Approval of Liberty Square Subdivision Plat
• Subdivision warranty agreements for Forest Park Phase 1 and Phase 2A
• Site plan resolutions for Liberty Square, Setter’s Suite, 200 North Main Street, and O’Reilly’s
• Resolution to purchase the Justin Lane pump station
• Resolution to appropriate funds for the fiscal year 2024 Budget

Board of Aldermen

The Board of Aldermen will hold a workshop to discuss necessary expansions to the wastewater treatment system. The session will focus on engineering and financing options for these expansions.

• Wastewater treatment expansion engineering workshop
• Wastewater treatment expansion financing workshop

Planning & Zoning Commission

This is a procedural agenda with no substantive items listed. The commission will review the agenda and meeting materials, but no decisions or discussions are specified.

Board of Aldermen

The Ashland Board of Aldermen will consider a resolution authorizing the mayor to execute Change Order #2 with M & L Landscaping and Construction, LLC for the South Main Street Waterline & Resurfacing Project. The agenda is otherwise largely procedural, with no public hearings, appointments, or other new business items listed.

• Resolution to execute Change Order #2 with M & L Landscaping and Construction, LLC for South Main Street Waterline & Resurfacing Project

Board of Aldermen

The Ashland Board of Aldermen will consider approving the final plat for Forest Park Plat 2-A, an engineering agreement for Angel Lane, and change orders for the Perry Avenue Extension Project. They will also revisit the tabled preliminary plat for Forest Park Plat No. 3. The agenda includes routine reports and a closed session for legal and personnel matters.

• Council Bill No. 2023-032: final plat for Forest Park Plat 2-A
• Council Bill No. 1454: preliminary plat for Forest Park Plat No. 3 (tabled from 9-05-2023)
• Resolution: engineering agreement with Luebbert Engineering for Angel Lane
• Resolution: Change Order No. 1 to M & M Landscaping and Construction for Perry Avenue Extension
• Resolution: notice to proceed to M & M Landscaping for Perry Avenue Extension

Planning & Zoning Commission

The Planning & Zoning Commission will consider a conditional approval for the Forest Park Phase 2-A final plat, which would create 21 single-family lots. The commission will also hold a workshop on the Land Use Development Code update. The agenda includes routine items like approving minutes and public comments.

• Forest Park Phase 2-A final plat: 21 single-family lots, .25 to .71 acres, south of Route Y, east of Perry Avenue extension
• Staff recommends conditional approval, subject to developer fixing Phase 1 infrastructure issues; no building permits until Phase 1 compliant
• Workshop on Land Use Development Code update with Elizabeth Garvin of Clarion Associates
• Previous meeting (Aug 8) denied Forest Park Phase 3 rezoning and preliminary plat

Parks & Recreation Board

The Parks and Recreation Board will meet to discuss new business regarding YMCA tennis courts and a tree planting proposal. The board will also review the Fall Festival recap and provide updates on master planning.

• New business: Mitch Baumchen YMCA-Tennis Courts
• New business: Steve Parker-Tree Planting
• New business: Payment of Columbia Printing invoice for $75.00
• Discussion: Fall Festival recap and master planning updates

Board of Aldermen

The Ashland Board of Aldermen will consider two ordinances related to Forest Park Phase 3: one to rezone a 41.75-acre parcel from R-1 (single family) to I-L (Light Industrial) and R-3 (high density residential), and another to approve the preliminary plat for the development. The board will also vote on resolutions authorizing the mayor to execute a deed restriction for the Community Park related to a LWCF grant and a change order for the South Main Street waterline and resurfacing project. The meeting includes reports from the mayor, city administrator, city attorney, police chief, and board members, followed by a closed session for personnel and legal matters.

• Council Bill No. 1453: Rezone Forest Park Phase 3 parcel from R-1 to I-L and R-3
• Council Bill No. 1454: Approve Forest Park Plat No. 3
• Resolution: Authorize mayor to execute Declaration of Deed Restriction for Community Park (LWCF grant)
• Resolution: Authorize mayor to execute Change Order No. 1 to M & M Landscaping and Construction, LLC for South Main Street Waterline & resurfacing project
• Closed session under RSMO 610.021(3) for personnel and legal matters

The Board of Aldermen denied a request to change zoning for a parcel of land to light industrial and high density residential. The board also approved a deed restriction for a park and a change order for the Main Street project.

• Denied Ordinance No. 1453 to rezone land to I-L and R-3 for Corey Myers Development, LLC (3-2)
• Tabled Ordinance No. 1454 regarding Forest Park Plat No. 3 Preliminary Plat
• Approved resolution for Mayor to execute park deed restriction for LWCF grant close-out
• Approved Change Order #1 for M & M Landscaping and Construction, LLC for Main Street project (4-1)

Board of Aldermen

The Ashland Board of Aldermen will hold a public hearing and first reading of ordinances setting the 2023 property tax rate, rezoning parcels for development, and establishing conflict-of-interest procedures. They will also consider resolutions to appropriate funds, execute a contract for the Perry Avenue Extension project, and provide law enforcement for the Cattlemen Days Rodeo. The agenda includes a presentation of the city's audit report and a closed session for personnel and legal matters.

• Public hearing and first reading of ordinance setting 2023 property tax rate (Council Bill 2023-028)
• Rezoning of land from R-1 to I-L and R-3 for Corey Myers Development, LLC (Council Bill 2023-029)
• Resolution authorizing Mayor to execute edited contract with MMLC for Perry Avenue Extension project
• Resolution authorizing agreement for law enforcement service for Cattlemen Days Ashland Rodeo
• First reading of ordinance establishing conflict-of-interest disclosure procedures (Council Bill 2023-030)

The Board of Aldermen established the 2023 property tax rate with a 25% voluntary reduction. They also approved a rezoning request and preliminary plat for Forest Park Phase 3 and adopted a conflict of interest disclosure procedure.

• Approved Council Bill No. 2023-028 establishing 2023 property tax rate (6-0)
• Approved Council Bill No. 2023-029 rezoning Forest Park Phase 3 from R-1 to I-L and R-3 (4-2)
• Approved Council Bill No. 2023-030 establishing conflict of interest disclosure procedures (6-0)
• Approved Council Bill No. 2023-031 approving Forest Park Plat No. 3 Preliminary Plat (4-2)
• Approved August 01, 2023 meeting minutes (carried)

Parks & Recreation Board

The Board will review Food Truck Festival totals and receive a Fall Festival update regarding pavers, pumpkins, and parking. The meeting also includes reports on public works maintenance and future park improvements.

• Fall Festival update including discussion of pavers, pumpkins, and parking
• Review of July and August Food Truck Festival totals
• Public Works report on Memorial paver installation and sponsor banners
• Update on automatic lock delivery expected by the end of September

The Board approved spending up to $300 for pumpkins and decorating supplies for the Fall Festival. Members also decided against hiring a petting zoo for the event due to the cost.

• Approved up to $300 for pumpkins and decorating supplies
• Decided against hiring a petting zoo due to cost
• Approved August 14, 2023 agenda
• Approved July 10, 2023 minutes

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing and consider a request by Corey Myers Developments LLC to rezone the 41.75-acre Forest Park Phase 3 parcel from R-1 to R-3 (high-density residential) and I-L (light industrial), and to approve the preliminary plat. The commission will also approve the agenda and minutes from the July 11 meeting. Staff is indifferent on the rezoning, noting potential for student housing near Ranken Technical College, but the plan is inconsistent with the city's Comprehensive Plan.

• Public hearing and vote on rezoning Forest Park Phase 3 (41.75 acres) from R-1 to R-3 and I-L
• Consideration of Forest Park Phase 3 preliminary plat, with lots from 1.2 to 20 acres
• Potential for up to 217 multi-family units on the R-3 tract
• Staff report notes rezoning is not consistent with the Future Land Use map
• Approval of July 11, 2023 meeting minutes

The Commission voted to deny a rezoning request and a preliminary plat for Forest Park Phase 3. Members cited concerns regarding traffic on Ashley road, the future land use map, and stormwater detention.

• Forest Park Phase 3 Rezoning denied (3-4)
• Forest Park Phase 3 Preliminary Plat denied (0-7)

Board of Aldermen

The Ashland Board of Aldermen is meeting to review its agenda and a signed supplemental agreement (No. 01) for project 4559. The agenda contains only procedural items and one document for consideration, with no other substantive decisions or discussions listed.

• Review of supplemental agreement No. 01 for project 4559 (signed)

The Board of Aldermen approved several equipment and infrastructure purchases, including a new backhoe and a portable shed. They also authorized contracts for water tower maintenance and street resurfacing on South Henry Clay Blvd.

• Approved purchase of 2023 Case 580S V Backhoe loader from Crown Power & Equipment for $114,950
• Approved purchase of 12’ X 24” portable building from Governor Motor Company (5-Star Buildings) for $8,362
• Approved contract with McGuire, Iron, Inc for water tower inspection and maintenance for $10,180
• Approved contract with Missouri Petroleum products Co, LLC for chip and seal resurfacing of South Henry Clay Blvd for $53,360.19
• Approved $10,000 supplemental agreement No. 1 with Great River Engineering for Perry Ave extension
• Approved minutes from July 18 and July 25 special meetings

Board of Aldermen

The Ashland Board of Aldermen is holding a special meeting that consists primarily of a closed session to discuss personnel matters and legal actions. The board will vote to enter the closed session and then reconvene in open session to report any action taken. The agenda is otherwise procedural, with no other business items listed.

• Vote to enter closed session under Chapter 610.021 (3) for employee hiring, firing, disciplining, or promoting
• Vote to enter closed session under Chapter 610.021 (1) for legal actions and attorney communications

Board of Aldermen

This agenda contains only the agenda itself and a meeting materials packet, with no specific business items listed. The meeting appears to be procedural, with any decisions or discussions to be determined from the attached documents.

The Board approved rezoning 104 South Main Street to R-3 for multi-family housing and two other parcels to Light Industrial (I-L). The Board also authorized funds for repairs to the city's pipeline inspection system. A resolution regarding Police Department FTEs was pulled from the agenda.

• Approved rezoning 104 South Main Street from C-G to R-3 (5-1)
• Approved rezoning 11550 S. Hardwick Lane from C-G to I-L (6-0)
• Approved rezoning 601 East Liberty Lane from C-G to I-L (6-0)
• Approved $9,229.16 for Aries Pathfinder pipeline inspection system repairs
• Approved minutes from June 20 and June 28 special meetings

Board of Adjustment

The Board of Adjustment will hold public hearings regarding two variance requests. The first involves a request to exceed the 45-foot height limit for a proposed zipline at 5900 East Log Providence Road. The second concerns a billboard variance request for 109 Industrial Drive.

• Variance request for a 130'3.5" zipline tower at 5900 E Log Providence Rd
• Variance request for a proposed billboard at 109 Industrial Drive
• Election of Board Chairman

Planning & Zoning Commission

The Planning & Zoning Commission will hold public hearings and consider three rezoning requests: 104 S. Main Street from C-G to R-3 for multifamily housing, 11550 S. Hardwick Lane from C-G to I-L for self-storage, and 601 E. Liberty Lane from C-G to I-L for warehouse/leasable space. The agenda also includes approval of the June 13, 2023 minutes and other routine items.

• 104 S. Main Street rezone from C-G to R-3 (0.47 acres) for multifamily housing
• 11550 S. Hardwick Lane rezone from C-G to I-L (5 acres) for self-storage
• 601 E. Liberty Lane rezone from C-G to I-L (9.07 acres) for warehouses/leasable space
• Public hearing on all three rezoning requests
• Approval of June 13, 2023 meeting minutes

The commission approved rezoning requests for 11550 S. Hardwick Ln and 601 E. Liberty Ln. A rezoning request for 104 S. Main Street failed due to a tie vote.

• Rezoning at 104 S. Main Street denied (4-4 tie)
• Rezoning at 11550 S. Hardwick Ln approved (6-2)
• Rezoning at 601 E. Liberty Ln approved (6-2)

Parks & Recreation Board

The Parks and Recreation Board will consider approving payments for Fall Festival shirts and car show trophies. The board will also discuss new rules and ordinances for the park and receive updates on the Food Truck Festival.

• Approval of payment for Fall Festival Shirts
• Approval of payment for Car Show Trophies
• Discussion regarding Rules and Ordinances for the Park
• Update on June total for Food Truck Festival
• Ballfield Remodel Project completion update

The Board approved payments for Fall Festival shirts and Car Show trophies from the "Friend's of the City" account. It also authorized the purchase and installation of four bathroom door locks. The Board requested that office staff begin allowing reservations for tennis courts.

• Approved payment for Fall Festival shirts from 'Friend's of the City' account
• Approved payment for Car Show Trophies from 'Friend's of the City' account
• Approved purchase and installation of 4 bathroom door locks up to $6,400.00
• Decided to allow office staff to start taking reservations for tennis courts

Board of Aldermen

The Ashland Board of Aldermen is holding a special meeting to consider a resolution authorizing the mayor to execute a contract with M & M Landscaping and Construction LLC for the Water Line and Street Improvement Project. The project covers waterline and resurfacing work on South Main Street, Laurel Lane, and Wilson Lane, with a bid amount of $679,444.40 for Bid Option 1. The board previously approved the Notice to Award on June 6, 2023.

• Resolution to award bid to M & M Landscaping and Construction LLC for $679,444.40
• Project includes waterline and resurfacing on South Main Street, Laurel Lane, and Wilson Lane
• Mayor authorized to execute contract documents
• Special meeting held via Zoom

The Board of Aldermen authorized the Mayor to execute contract documents with M & M Landscaping and Construction LLC. The project involves water line and street improvements on South Main Street.

• Approved resolution authorizing Mayor to execute contract with M & M Landscaping and Construction LLC (4-0)

Board of Aldermen

The Ashland Board of Aldermen will hold first readings and reconsiderations of several subdivision plats, including Middle Creek, Bluegrass South Estates, and Founder's Ridge. They will also consider resolutions for the FY2024 budget, a revised Red Tail Office site plan, a Lakeside Parking Lot expansion, and a contract addition with Axon Enterprise for the Police Department. A request for alcohol in the park and a legislative update are also on the agenda.

• Reconsider Council Bill No. 2023-019 (Middle Creek Subdivision Preliminary Plat)
• Council Bill No. 2023-023 (Bluegrass South Estates Plat 1-C)
• Council Bill No. 2023-024 (Founder's Ridge Revised Preliminary Plat)
• Resolution authorizing appropriation of funds for FY2024 Budget
• Resolution authorizing contract addition with Axon Enterprise, Inc. for Police Department

The Board of Aldermen approved preliminary and final plats for Middle Creek, Bluegrass South Estates, Founder’s Ridge, and South Wind subdivisions. The Board also voted to waive the city ordinance prohibiting alcohol in the park for a specific event on July 16, 2023.

• Waived alcohol prohibition in the park for Pride Fest on July 16, 2023 (5-1)
• Approved Middle Creek Subdivision Preliminary Plat with added sidewalks at the hammerhead turnaround (4-2)
• Approved Bluegrass South Estates Plat 1-C (6-0)
• Approved Founder’s Ridge Revised Preliminary Plat (4-2)
• Approved South Wind Tract Split Final Plat (5-1)
• Approved motion to reconsider Council Bill No. 2023-019, Ordinance No. 1443, and Ordinance No. 1444

Planning & Zoning Commission

The Planning & Zoning Commission will consider four items: a replat combining Bluegrass South Estates lots 105 and 106 into lot 106A, a revised site plan for a 7,000 sq ft office addition on that lot, the preliminary plat for Founder's Ridge, and a Lakeside parking lot expansion. Staff recommends approval for the Bluegrass replat and site plan.

• Replat of Bluegrass South Estates Lots 105 and 106 into Lot 106A (1.65 acres) for commercial expansion
• Revised site plan for Red Tail Office Complex: 7,000 sq ft addition, new driveway, public sidewalk
• Founder's Ridge Preliminary Plat
• Lakeside Parking Lot Expansion

The commission approved the Bluegrass replat and site plan, the Founder's Ridge preliminary plat, and the Lakeside parking lot expansion. These decisions allow for specific land divisions, site layouts, and parking increases within the city.

• Approved Bluegrass Replat (6-0)
• Approved Bluegrass Site Plan (6-0)
• Approved Founder's Ridge Preliminary Plat (6-0)
• Approved Lakeside Parking Lot Expansion (5-1)

Parks & Recreation Board

The Parks and Recreation Board will discuss the upcoming 4th of July Parade, potential door locks for park bathrooms, and a donation from the American Legion Riders. The meeting also includes updates on the Fall Festival and food truck festival totals.

• Discussion regarding 4th of July Parade
• Discussion regarding door locks for Park Bathrooms
• American Legion Riders donation for Car and Bike Show at Fall Festival
• Food Truck Festival May total report
• Fall Festival update

The board approved a $250 donation from the 'Friend's of the City' account. Members discussed a proposed pride event for July 16 and updates for the Fall Festival. A proposal for bathroom door lock cages was tabled.

• Approved $250 donation to American Legion Riders from 'Friend's of the City' account
• Decided not to join the July 4th parade
• Tabled decision on bathroom door lock cages until next meeting
• Approved agenda for June 12, 2023
• Approved May 8, 2023 minutes

Board of Aldermen

The Ashland Board of Aldermen will hold its regular meeting on June 6, 2023, with several items for discussion and decision. They will consider first readings for the Middle Creek Subdivision preliminary plat (tabled from May 16) and an animal control cooperative agreement, as well as final plats for South Wind subdivisions. New business includes awarding bids for the S. Main Street Waterline and Resurfacing Project and the Perry Avenue Extension, plus adopting a revised personnel manual. The agenda also includes requests for alcohol in the park for the YMCA softball season and a fireworks permit for July 21.

• Council Bill 2023-019: Middle Creek Subdivision Preliminary Plat (tabled from 5-16-2023)
• Council Bill 2023-022: Animal control enforcement cooperative agreement
• Resolution awarding bid for S. Main Street Waterline and Resurfacing Project to M & M Landscaping and Construction, LLC
• Resolution awarding bid for Perry Avenue Extension (Project No. S403001) to M & M Landscaping and Construction, LLC
• Resolution authorizing Supplemental Agreement No. 1 with TWM, Inc. for TAP Grant Sidewalk & Trail Project

The Board of Aldermen approved preliminary and final plats for the Middle Creek and South Wind subdivisions. They also authorized a renewed animal control agreement and granted specific permits for alcohol and fireworks.

• Approved Middle Creek Subdivision Preliminary Plat on condition of city sewer connection (3-1)
• Approved South Wind Tract Split Final Plat (3-1)
• Approved South Wind Plat 7 & 8 preliminary plat requiring sidewalk construction or escrow (3-1)
• Approved animal control enforcement cooperative agreement (4-0)
• Approved fireworks permit for July 22, 2023 at the YMCA (3-1)
• Approved suspension of no-alcohol-in-park rule for YMCA softball summer league (3-1)

Board of Aldermen

The Ashland Board of Aldermen will hold its regular meeting on May 16, 2023. The agenda includes first readings of ordinances for three subdivision plats, resolutions to contract with an engineer and for law enforcement services at a beer festival, and a resolution to appropriate funds for four lift station pumps. The meeting also includes approval of prior minutes and reports from city staff.

• Council Bill 2023-019: Middle Creek Subdivision Preliminary Plat
• Council Bill 2023-020: South Wind Tract Split Final Plat
• Council Bill 2023-021: South Wind Plat 7 & 8 Preliminary Plat
• Resolution: Agreement with Christina Lubbert (Lubbert Engineering) for City Engineer/Plan Reviewer
• Resolution: Agreement with Tom Bradley (Bradley Marketing, Inc.) for law enforcement at Missouri Beer Festival

The Board approved a tract split and preliminary plat for the South Wind subdivision, with the latter requiring sidewalks or escrow funds. A resolution was passed to hire Christina Lubbert as the City Engineer/Plan Reviewer. The Middle Creek Subdivision preliminary plat was tabled.

• Tabled Council Bill No. 2023-019 (Middle Creek Subdivision Preliminary Plat) pending discussion with developer (5-0)
• Approved Council Bill No. 2023-020 (South Wind Tract Split Final Plat) (4-1)
• Approved Council Bill No. 2023-021 (South Wind Plat 7 & 8 preliminary plat) with requirement for sidewalks or escrow money (5-0)
• Approved Resolution to contract Christina Lubbert of Lubbert Engineering as City Engineer/Plan Reviewer (5-0)

Planning & Zoning Commission

The commission approved the Middle Creek Preliminary Plat, the South Wind Tract Split Subdivision, and the South Wind 7-8 Plats. Approvals for Middle Creek and South Wind 7-8 included specific requirements regarding city sewer connections and sidewalk variances.

• Elected Commissioner Sapp as Chair and Commissioner Rinehart as Vice Chair
• Approved Middle Creek Preliminary Plat with requirement that all lots connect to city sewer
• Approved South Wind Tract Split Subdivision
• Approved South Wind 7-8 Plats with requirement for a variance or sidewalk installation along Henry Clay

Parks & Recreation Board

The Board approved funding for a portable fence for the adult softball league and supplies for backstop mats. Members also elected a Chair and Vice Chair and discussed alcohol policies in the park.

• Elected Amy Banning as Chair and Brian Sapp as Vice Chair
• Approved up to $3,000 from capital expenditures for a portable ballfield fence
• Approved up to $250 from Friends of the City account for backstop mat supplies
• Approved May 8, 2023 agenda
• Approved April 10, 2023 minutes

Board of Aldermen

The Board of Aldermen approved a resolution to enter into an agreement for LETI training expense reimbursement for a police officer candidate. The candidate, who resides in Ashland, will receive up to $5,000 for tuition and additional costs, and must repay the city if he leaves within 36 months. The vote was unanimous (5-0, with one absent).

• Approved resolution for LETI training expense reimbursement (5-0, Bell absent)

Board of Aldermen

The Ashland Board of Aldermen will hold first readings on ordinances amending sewer/water rules for after-hours connections, sign permits, and a sales tax ordinance. They will also consider final approval of several ordinances including the Smarr annexation, replats for East Ashland Plaza and McDow Subdivision, and resolutions to renew engineering services, adopt a utility procedures manual, and adopt a fee schedule policy manual.

• First reading of Council Bill 2023-016 amending Chapter 14 (Sewer, Water & Solid Waste) re: After Hours Connections
• First reading of Council Bill 2023-017 amending Chapter 9 (Planning and Zoning) re: Sign Permits
• First reading of Council Bill 2023-018 amending sales tax ordinance (1% rate)
• Final reading of Ordinance 1436: Smarr annexation extending corporate limits
• Final reading of Ordinance 1437: East Ashland Plaza Lots 13 & 14 replat; Ordinance 1438: McDow Subdivision Plat 2

Board of Aldermen

The Ashland Board of Aldermen will hold its regular meeting on May 2, 2023, with several items on the agenda. They will introduce ordinances to amend sewer/water connection rules and sign permit regulations, and will take up old business including the Smarr annexation, replats for East Ashland Plaza and McDow Subdivision, and final readings of related ordinances. New business includes resolutions to renew engineering services contracts, adopt a utility procedures manual, and adopt a fee schedule policy.

• First reading of ordinance to amend Chapter 14 (Sewer, Water & Solid Waste) re: after-hours connections
• First reading of ordinance to amend Chapter 9 (Planning and Zoning) re: sign permits
• Second reading of Smarr annexation ordinance (Ordinance No. 1436)
• Second reading of East Ashland Plaza Lots 13 & 14 replat (Ordinance No. 1437)
• Resolution to renew on-call engineering services agreements

The Board of Aldermen approved the second reading of the Smarr annexation ordinance, extending city limits into unincorporated area. They also passed ordinances amending sewer/water connection fees, sign permit fees, and a sales tax ordinance to comply with state law. Several resolutions were adopted, including renewing on-call engineering service agreements and adopting utility and fee schedule manuals.

• Approved Smarr annexation (Ordinance 1436) (5-0)
• Approved East Ashland Plaza Lots 13 & 14 replat (Ordinance 1437) (4-0)
• Approved McDow Subdivision Plat 2 (Ordinance 1438) (4-0)
• Approved after-hours water/sewer connection fee change to $50 (Ordinance 1439) (4-0)
• Approved sign permit fee increase to $50 (Ordinance 1440) (4-0)
• Approved sales tax ordinance amendment (Ordinance 1441) (4-0)
• Approved renewal of on-call engineering service agreements (Resolution) (4-0)
• Adopted Utility Procedures Manual and City Fee Schedule Policy Manual (Resolutions) (4-0)

Board of Aldermen

The Board of Aldermen approved a one-year agreement with Salter Lawn Care for curbside yard waste disposal. The service will operate two days a week at a cost of $2,500 per month.

• Approved agreement with Salter Lawn Care for two-day-a-week curbside yard disposal (5-0, 1 absent)

Board of Aldermen

The Board of Aldermen will certify the April 4 election results, swear in newly elected members, and make annual board and commission appointments. They will also hold first readings on several ordinances, including a wastewater agreement with Boone County Regional Sewer District, the Smarr annexation, two subdivision plats, budget appropriations, and a zoning code amendment. New business includes purchasing ballistic vests for police and renewing a lawn care contract.

• Resolution declaring election results: Volkart, Bell, Wilson elected; 1% sales tax and 3% marijuana tax approved
• Council Bill 2023-011: Smarr annexation of unincorporated area
• Council Bill 2023-010: Wastewater operations agreement with Boone County Regional Sewer District
• Resolution authorizing purchase of ballistic vests for Police Department
• Resolution renewing agreement with Gilmore Lawn & Land

The Board approved a wastewater maintenance agreement with Boone County Regional Sewer District and the annexation of the Smarr property. Two commercial replats for East Ashland Plaza and McDow Subdivision were approved. The Board also authorized budget appropriations and an increase in the residential building permit fee multiplier.

• Approved wastewater operations agreement with Boone County Regional Sewer District (Council Bill 2023-010)
• Approved Smarr annexation to extend corporate limits (Council Bill 2023-011)
• Approved East Ashland Plaza Lots 13 & 14 replat (3-1)
• Approved McDow Subdivision Plat 2 (3-1)
• Approved appropriation of funds for FY2023 Budget (Council Bill 2023-014)
• Approved increase of residential permit fee multiplier from .0025 to .003 (Council Bill 2023-015)
• Approved Resolution declaring April 04, 2023 General Election results
• Approved Resolution appointing staff and members to Boards and Commissions

Planning & Zoning Commission

The Ashland Planning & Zoning Commission will consider two final replats: one dividing Lot 14 of East Ashland Plaza into two commercial lots, and another dividing Lots 2 and 3 of the McDow subdivision into four commercial lots. Staff recommends approval for both. The meeting also includes approval of the agenda and previous minutes, plus public comments.

• East Ashland Plaza Lot 14 replat: divide 1.53 acres into 1.05-acre (14A) and 0.48-acre (14B) lots, with a 30-foot ingress/egress easement
• McDow Subdivision replat: divide Lot 2 (19.6 acres) into 2A (11.73 acres) and 2B (7.87 acres), and Lot 3 (16.4 acres) into 3A (5.4 acres) and 3B (11 acres), with 50-foot access and 20-foot utility easements
• Both properties are zoned C-G (General Commercial)
• Staff recommends approval of both replats as meeting City Code requirements

The Planning & Zoning Commission approved the replat for East Ashland Lot# 13 & 14. The McDow Subdivision replat was approved contingent upon the dedication of easements.

• Approved East Ashland Lot# 13 & 14 Replat (3-1)
• Approved McDow Subdivision Replat contingent on easement dedication (4-0)

Parks & Recreation Board

The Ashland Parks and Recreation Board is meeting to approve a payment for Fall Festival stickers and continue discussions about food trucks. The agenda also includes follow-up on the Richard Rabbit event and a public works report on park maintenance projects.

• Pay Witt Invoice for Fall Festival Stickers
• Food Trucks discussion
• Richard Rabbit Follow-Up
• Ballfield Remodel Project update (restroom delivered, fence installed)
• Gaga ball project materials purchased

The Board approved the payment of a Witt invoice using Friends of City funds. Members discussed the previous Richard Rabbit event and provided updates on the upcoming Fall Festival.

• Approved payment of Witt invoice from Friends of City funds

Board of Aldermen

The Ashland Board of Aldermen is meeting to discuss the draft Fiscal Year 2024 city budget and a proposed annexation related to Smarr. The agenda includes these items for review and discussion.

• Fiscal Year 2024 city budget draft
• Smarr annexation proposal

The Board of Aldermen approved the annual budget for the fiscal year beginning May 1, 2023, and passed an ordinance regarding recreational marijuana use. They also authorized a $5,000 disbursement to the Ashland Betterment Coalition and approved a subdivision replat.

• Approved Council Bill No. 2023-008 for budget fund appropriations (5-0)
• Approved Council Bill No. 2023-009 adopting the annual budget for fiscal year beginning May 1, 2023 (5-0)
• Approved Ordinance No. 1429 amending city code regarding recreational marijuana (4-1)
• Approved Ordinance No. 1430 approving Ranken Lot #3 Subdivision replat (5-0)
• Approved $5,000 one-time disbursement to Ashland Betterment Coalition, Inc. (5-0)
• Held public hearing on voluntary annexation of 0.77 acres on Route M for Merle and Charlotte G. Smarr

Board of Aldermen

The Ashland Board of Aldermen will hold a work session on the preliminary budget and consider several ordinances and resolutions, including one amending the city code on recreational marijuana use, one approving the Ranken Lot #3 Subdivision Replat, and one authorizing the right-of-way dedication for the Perry Avenue Extension. They will also consider resolutions for engineering services for a sidewalk and trail project, a site plan for Car Quest, and filing for an ARPA grant. The meeting includes appointments to the Mid-Mo Solid Waste Management District Council and a closed session for legal matters.

• Council Bill 2023-005: ordinance amending city code on recreational marijuana use
• Council Bill 2023-006: ordinance approving Ranken Lot #3 Subdivision Replat
• Council Bill 2023-007: ordinance authorizing right-of-way dedication for Perry Avenue Extension
• Resolution authorizing agreement with TWM, Inc. for engineering services for TAP Grant-Sidewalk and Trail Project
• Resolution authorizing City Administrator to file for ARPA Grant with Boone County

The Board approved an ordinance regarding recreational marijuana use and authorized several infrastructure projects, including the Perry Avenue Extension and a sidewalk and trail project. They also approved a subdivision replat and a commercial site plan for a Car Quest retail store.

• Approved Council Bill No. 2023-005 amending city code for recreational marijuana use
• Approved Council Bill No. 2023-006 for Ranken Lot #3 Subdivision replat
• Approved Council Bill No. 2023-007 and Ordinance No. 1427 for Perry Avenue Extension right-of-way dedication
• Approved engineering agreement with TWM, Inc. for TAP Grant-sidewalk and Trail Project
• Approved site plan for Car Quest automotive parts retailer
• Authorized City Administrator to apply for Boone County ARPA grant for wastewater treatment plant expansion
• Appointed Kyle Michel and James Creel to Mid-Mo Solid Waste Management District Council

Planning & Zoning Commission

The Ashland Planning & Zoning Commission will consider two new business items: a site plan for a Carquest auto parts store relocating to East Ashland Plaza, and a final replat of Lot 3 of the Ranken Subdivision to split it into two lots. The agenda also includes approval of previous minutes and public comments. Staff recommends approval of both items.

• Carquest Auto Parts site plan: ~10,000 sq ft retail store on 1.28 acres at Lot 12 East Ashland Plaza, east of Industrial and Eastside Drives, north of Blue Stream Drive
• Ranken Lot 3 Subdivision Replat: divide 15.8-acre lot into Lot 3A (5.32 acres) and Lot 3B (10.48 acres), east of Highway 63 on Perry Avenue
• Public sidewalk to be installed along both road frontages for Carquest site
• Storm water detention for Carquest to be in community detention on Lot 11B
• 25-foot access easement on south side of Lot 3B to grant access and utilities to Lot 3A

The Planning and Zoning Commission approved the Car Quest site plan with a condition regarding storm water detention. The commission also approved the final replat for the Ranken Lot#3 subdivision.

• Approved Car Quest site plan with building permit withheld until area detention is complete (6-0)
• Approved Ranken Lot#3 Subdivision Replat (Final) (5-1)

Parks & Recreation Board

The Ashland Parks and Recreation Board will discuss new business on food trucks and old business on the Fall Festival, along with updates on Richard Rabbit, Park Clean-Up Day, board terms, and the master planning process. The agenda is largely routine, with no major decisions or public hearings listed.

• Discussion of food trucks in parks
• Fall Festival planning update
• Richard Rabbit update
• Park Clean-Up Day discussion
• Master Planning Update

The Board decided to manage food truck logistics internally rather than using a previous group. They also approved spending for the Richard Rabbit event. No other substantive votes were recorded.

• Approved motion to move forward with food truck logistics through the Park Board
• Approved spending up to $250 for Richard Rabbit event candy

Board of Aldermen

The Ashland Board of Aldermen will hear the YMCA annual report, hold a budget work session for streets, sewer, park, and storm water, and consider two resolutions: one authorizing the Mayor to sign an addendum to the engineering services agreement with Allstate Consultants for the water line replacement project, and another authorizing the Police Chief to enter into the State Plan of Operation (LESO) agreement with Missouri. The board will also make appointments to the Board of Adjustment and may enter closed session for legal matters.

• Resolution to authorize Mayor to enter Addendum No. 1 to agreement with Allstate Consultants, LLC for water line replacement project
• Resolution to authorize Police Chief to enter State Plan of Operation (LESO) agreement with State of Missouri
• Appointments to Board of Adjustment: Richard Sullivan and Chris Moore
• Budget work session for streets, sewer, park, and storm water
• YMCA annual report

The Board of Aldermen approved a resolution for additional engineering for the South Main Street replacement project and authorized the Police Chief to enter the LESO agreement. The Board also appointed two members to the Board of Adjustment and directed the City Attorney to draft a marijuana ordinance.

• Appointed Richard Sullivan to the Board of Adjustment (6-0)
• Appointed Chris Moore to the Board of Adjustment (6-0)
• Approved resolution for Allstate Consultants agreement addendum for Main Street Project (6-0)
• Approved resolution for Police Chief to enter LESO Agreement with the State of Missouri (6-0)
• Directed City Attorney to draft ordinance on medical and recreational marijuana

Board of Aldermen

The Ashland Board of Aldermen is holding a special meeting to consider a resolution authorizing the mayor to sign an engineering services contract with TWM, Inc. for the 2022 TAP Grant Sidewalk and Trail Project. The contract covers design and survey work for new sidewalks, crosswalks, and a trail, funded by grant funds, matching funds from the YMCA and school district, and city staff labor, with no direct city expense.

• Resolution to authorize mayor to execute agreement with TWM, Inc. for engineering services, fee estimate $50,437.00
• Project includes 1,300 ft sidewalk from Liberty Landing Subdivision to Southern Boone Elementary School
• Construction of 8 ft wide, 2/3 mile trail around YMCA property connecting to Main St sidewalk
• Two crosswalks with Rapid Rectangular Flashing Beacons at Henry Clay Blvd/Amanda Dr and Crump Ln
• Funding includes $10,000 budgeted engineering funds, contingency funds, and $30,000 matching funds from YMCA and school district

Board of Aldermen

The Board of Aldermen will hold a budget work session and regular meeting to discuss and potentially approve the FY2024 budget, which includes a 5% COLA, a new patrol officer position, and changes to building permit fees. They will also consider resolutions on the Boone County Emergency Operations Plan, site plans for Cobblestone Storage and Southwest Stone Supply, and a Park Lift Station pump replacement.

• FY24 budget: $1,403,922 revenue, $543,568.66 expenses for General Fund; $127,500 revenue, $123,465.15 expenses for Community Development
• Police budget: add 7th patrol officer, increase starting pay to $21.03/hour, salary line $525,990.40
• Building permit fee multiplier change from .0025 to .004, effective May 1, 2023
• Resolution for Boone County Emergency Operations Plan
• Resolution for Park Lift Station Pump Replacement

The Board appointed Loren Plank to the Ward One vacancy and approved a resolution to endorse the Boone County Emergency Operations Plan. The Board also approved modified and new site plans for local businesses and authorized a lift station pump replacement. Discussions were held regarding a potential recreational marijuana ordinance.

• Appointed Loren Plank as Ward One Alderman (5-0)
• Approved resolution authorizing Mayor to execute Boone County Emergency Operations Plan promulgation statement (6-0)
• Approved modified site plan for Cobblestone Storage (6-0)
• Approved site plan for Southwest Stone Supply, Inc. (6-0)
• Authorized replacement of park lift station pump (6-0)

Parks & Recreation Board

The Ashland Parks and Recreation Board will consider new business involving a volunteer group led by Mitch Volkart, and will discuss the Fall Festival and the public workshop held on February 10 for the master planning project. The agenda also includes routine items like approving the agenda and previous minutes, and receiving the Public Works report.

• New Business: Mitch Volkart - Volunteer Group
• Discussion: Fall Festival planning
• Discussion: Public Workshop 2/10 for Master Planning
• Public Works Report: Ballfield remodel, restroom pad, master plan

The board approved a motion to support the Ashland Community Team (ACT), a volunteer group intended to assist the city with beautification and Public Works projects. The board also discussed preparations for the Fall Festival and noted a high turnout for the Parks Master Plan Workshop.

• Approved support for Ashland Community Team (ACT) to assist Public Works with beautification
• Approved February 13, 2023 agenda
• Approved January 9, 2023 minutes

Board of Aldermen

The Ashland Board of Aldermen will hold a budget work session for the Water, Court, and Trash funds, then consider a right-of-use permit agreement with Boone County for emergency management, a grant application for industrial site development, and FY2024 budgets for the Court, Trash, and Water funds. The meeting includes a closed session for personnel records.

• Council Bill No. 2023-004: right-of-use permit agreement with Boone County Office of Emergency Management
• Resolution to apply for Missouri Department of Economic Development Industrial Site Development grant
• FY2024 Water Fund budget: $1,045,770 revenue, $1,627,478 expenditures, including $500,000 for Main Street water/road project and $115,000 backhoe
• FY2024 Trash Fund budget: $450,300 revenue, $429,060 expenditures, with $15,000 to Street Department and $2,000 scholarship from Republic Services
• FY2024 Court Fund budget: $25,000 revenue and $25,000 expenditures for prosecuting attorney

The Board of Aldermen authorized a right of use permit for a Boone County emergency warning siren and approved applying for a state grant to expand the wastewater treatment facility. The Board also decided to retain City Administrator Kyle Michel for another year.

• Approved Council Bill No. 2023-004 for Boone County emergency warning siren permit (4-0)
• Approved Ordinance No. 1426 for Boone County emergency warning siren permit (4-0)
• Approved resolution to apply for Missouri Department of Economic Development’s Program for Industrial Site Development Grant (4-0)
• Decided to retain City Administrator Kyle Michel for another year

Board of Aldermen

The Board of Aldermen will take final action on a 1% general sales tax measure for the April 4, 2023 ballot, which would fund the police and street departments. The agenda also includes a zoning change for a parcel in Founders Ridge and the purchase of police rifles. Staff reports will address the ongoing police staffing crisis and recycling center issues.

• Council Bill 2023-001: 1% sales tax for police and streets (approx. $250,000/year per department)
• Council Bill 2023-003: Zoning change from A-1 to R-1 for Barbara Welch property in Founders Ridge
• Resolution to purchase police rifles
• Resolution to lease-to-own a skid-loader from Central Bank of Boone County
• Resolution to authorize engineering contract with TWM, Inc.

The Board approved an ordinance regarding recreational marijuana use and authorized several infrastructure projects, including the Perry Avenue Extension and a sidewalk and trail project. They also approved a subdivision replat and a site plan for a Car Quest retail store.

• Approved Council Bill No. 2023-005 amending city code for recreational marijuana (6-0)
• Approved Council Bill No. 2023-006 for Ranken Lot #3 Subdivision replat (6-0)
• Approved Council Bill No. 2023-007 and Ordinance No. 1427 for Perry Avenue Extension right-of-way dedication (6-0)
• Approved engineering agreement with TWM, Inc. for TAP Grant-sidewalk and Trail Project (6-0)
• Approved site plan for Car Quest retail parts store (6-0)
• Approved resolution to apply for Boone County ARPA grant for wastewater treatment plant expansion (6-0)
• Appointed Kyle Michel and James Creel to Mid-Mo Solid Waste Management District Council (6-0)

Parks & Recreation Board

The Board approved a payment to Bricks R Us using the "Friends of the City" account. Members also agreed to partner with Richard Rabbit for Easter events and discussed planning for the September 9 Fall Festival.

• Approved payment of Bricks R Us invoice from "Friends of the City" account
• Agreed to partner with Richard Rabbit for Easter events April 7-9
• Agreed to maintain current pricing for the Fall Festival
• Approved agenda for January 9, 2023
• Approved minutes from December 12, 2022

Board of Aldermen

The Board of Aldermen approved a resolution for additional engineering for the South Main Street replacement project and authorized the Police Chief to re-enter the LESO agreement for equipment. Two members were appointed to the Board of Adjustment, and the City Attorney was directed to draft a marijuana ordinance.

• Appointed Richard Sullivan to the Board of Adjustment (6-0)
• Appointed Chris Moore to the Board of Adjustment (6-0)
• Approved resolution for Allstate Consultants addendum for Main Street Project (6-0)
• Approved resolution for Police Chief to enter LESO agreement with State of Missouri (6-0)
• Directed City Attorney to draft ordinance on medical and recreational marijuana