Avondale Estates public meetings in 2025

Greenspace Advisory Committee

The Greenspace Advisory Committee will adopt its agenda and review the city’s greenspace needs for the Dewey Brown Plaza area. Members will discuss a potential partnership with a 501(c)(3) conservancy organization. Additional items and public comments will also be considered.

• Adoption of agenda
• Discussion of city greenspace needs for Dewey Brown Plaza
• Discussion of 501(c)(3) conservancy organization
• Other items
• Public comment

Planning & Zoning Board - Meets third Monday of the month as needed.

The Planning, Architecture, Zoning Board will approve the meeting agenda and the minutes from the November 17, 2025 meeting. It will acknowledge the appointments of Kirk Benson and Sheri Locke to the PAZB 2026‑2030 term and thank Luis Suazo for his service and the new BOMC election. The board will announce that a Request for Proposals for the City of Avondale Estates Downtown Master Plan will be released on December 16, 2025 p.m., with proposals due February 2, 2026. It will also adopt the PAZB meeting calendar for 2026.

• Approve meeting agenda
• Approve November 17, 2025 PAZB meeting minutes
• Congratulate Kirk Benson and Sheri Locke on PAZB 2026‑2030 appointments
• Announce RFP for Downtown Master Plan (release Dec 16, proposals due Feb 2, 2026)
• Adopt PAZB meeting calendar for 2026

The Planning, Architecture, Zoning Board approved the meeting agenda and the November 17, 2025 minutes, with all members voting aye. Staff announced that an RFP for the downtown master plan will be released on December 16, 2025, with proposals due February 2, 2026. The board then adjourned the meeting, again with unanimous approval.

• Approved agenda (all members voted aye)
• Approved November 17, 2025 minutes (all members voted aye)
• Adjourned meeting (all members voted aye)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will consider adopting the 2026 operating budget and the 2026-2027 capital program. The body will also review a contract for the refurbishment of Dewey Brown Plaza and several board appointments.

• Ordinance to adopt the 2026 Operating Budget and 2026-2027 Capital Program
• Contract for the refurbishment of the Dewey Brown Plaza
• Appointment of three members to the Historic Preservation Commission
• Appointment of four members to the Downtown Development Authority
• Renewal contract with Josie O. Stevens for prosecuting attorney services

The Board approved the 2026 Operating Budget and the 2026‑2027 Capital Program with a unanimous vote. It also approved a contract with Groundtech for $120,954.90 to refurbish Dewey Brown Plaza, again unanimously. Several appointments were confirmed, including members of the Historic Preservation Commission, the Downtown Development Authority, and the Planning Architecture and Zoning Board. The annual prosecuting attorney contract with Josie O. Stevens was renewed by a majority vote.

• Approved 2026 Operating Budget and 2026‑2027 Capital Program (unanimous)
• Approved Groundtech contract $120,954.90 for Dewey Brown Plaza refurbishment (unanimous)
• Appointed Jennifer Norris, Joe Weishaar, and Bill Hover to Historic Preservation Commission (unanimous)
• Appointed Morgan Perkins, Jennifer Joyner, Dave Deiters, and Lisa Shortell to Downtown Development Authority (Ayes: Mayor Jonathan Elmore, Commissioner Graham Reiney, Commissioner Michael Smith; Recuse: Mayor Pro Tem Lisa Shortell)
• Appointed Sheri Locke and reappointed Kirk Benson to Planning Architecture and Zoning Board (unanimous)
• Renewed contract with Josie O. Stevens for prosecuting attorney services (majority vote)
• Approved December 3, 2025 Special Called Meeting minutes and Work Session minutes (unanimous)
• Adopted meeting agenda (unanimous)

Downtown Development Authority - Meets the second Tuesday of each month.

The Downtown Development Authority will hold its regular meeting on December 9, 2025. The agenda includes a call to order, approval of the agenda, an executive session focused on real estate matters, and adjournment. No specific decisions or proposals are detailed in the agenda.

• Meeting Called To Order
• Approval Of Agenda
• Executive Session - Real Estate
• Adjournment

Board of Mayor & Commissioners

The Board will conduct the first reading of the 2026 proposed operating budget and the 2026‑2027 capital program. It will also consider variance applications for several CBD‑3 properties (136 Laredo Drive, 2968 Parry Street, 147 Oak Street, 2950 Franklin Street, 2556 Franklin Street) and a group of CBD‑1 parcels on E College Avenue, Maple Street, Franklin Street and Olive Street. Routine items include adoption of the agenda, commissioner comments, and approval of the November 19 meeting minutes.

• First read on the 2026 proposed operating budget and the 2026‑2027 capital program (Budget Ordinance FY 2026)
• Consideration of variance applications for CBD‑3 properties: 136 Laredo Drive, 2968 Parry Street, 147 Oak Street, 2950 Franklin Street, 2556 Franklin Street
• Consideration of variance applications for CBD‑1 properties: 2804 & 2806 E College Avenue, 129, 117, 113, 109 Maple Street, 2786, 2794, 2808 E College Avenue, 2804 & 2816 Franklin Street, 154 & 102 Olive Street, 2820 Franklin Street
• Adoption of the meeting agenda
• Approval of the November 19, 2025 regular meeting minutes

The Board unanimously adopted the meeting agenda and approved the November 19 minutes. By majority vote (4-1), it approved variance resolutions for properties on Laredo Drive, Parry Street, Oak Street, and Franklin Street, and later approved a second set of variances for multiple College Avenue, Maple Street, Franklin Street, and Olive Street properties. The meeting was then adjourned.

• Adopted agenda (unanimous)
• Approved November 19 meeting minutes (unanimous)
• Approved variance package for 136 Laredo Dr, 2968 Parry St, 147 Oak St, 2950 & 2556 Franklin St (4-1)
• Approved variance package for 2804-2808 E College Ave, 129-113 Maple St, 2786-2794 E College Ave, 2804 & 2816 Franklin St, 154 & 102 Olive St, 2820 Franklin St (4-1)
• Adjourned the special called meeting

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will hold a work session to review the FY 2026 draft operating budget and capital program. The board will also interview candidates for various boards and committees and discuss the refurbishment of Dewey Brown Plaza.

• FY 2026 Draft Operating Budget and Capital Program discussion
• Dewey Brown Plaza refurbish discussion
• Interviews for 2025 board and committee positions

The commissioners approved a motion to amend the agenda, moving the FY 2026 draft operating budget and Dewey Brown Plaza refurbishment items ahead of the board interview segment. The amended agenda was then adopted unanimously. No vendor was selected for the plaza project, with the decision scheduled for the December 10 meeting. The work session was adjourned unanimously.

• Amended agenda to review FY 2026 budget and Dewey Brown Plaza before board interviews (unanimous)
• Adopted the amended agenda (unanimous)
• Adjourned the work session (unanimous)

Downtown Development Authority - Meets the second Tuesday of each month.

The Downtown Development Authority is holding a retreat meeting to review long-term planning and operational goals. The body will discuss financial projections, business support, and real estate transactions.

• Discussion of 5-year projections
• Work plan and operations budget
• Theater support
• Grants, loans, and support for small businesses
• Real estate transactions and parking planning

The board unanimously approved an amendment to the agenda, swapping items #5 and #3. It then adopted the proposed 2026 budget, deleting a website expense line and reallocating $20,000 to Avon Theater events and $20,000 to a discretionary emergency business fund. The meeting was adjourned by unanimous vote.

• Amended agenda by swapping items #5 and #3 – approved unanimously
• Adopted 2026 budget with $20K reallocated to Avon Theater events and $20K to emergency business fund – approved unanimously
• Deleted website expenses line item from budget – included in adoption
• Adjourned meeting – approved unanimously

Historic Preservation Commission - Meets the First Monday of each month.

The commission will consider a renovation project at 61 Wiltshire Drive, a 1950 ranch house, involving a new front door, roof replacement, and two skylights. It will also review a revised renovation at 8 Clarendon Avenue, a 1966 Colonial Revival house, including enclosure of a rear deck, removal of porch screening, a garage addition with a new deck, and driveway extension. Both projects are designated as residential and compatible with historic preservation guidelines.

• 61 Wiltshire Drive – replace front entrance door, replace roof, add two skylights.
• 8 Clarendon Avenue – enclose rear deck, remove porch screening, add garage with new deck, extend driveway.

The commission unanimously approved the minutes from the November 3, 2025 meeting. It also unanimously approved the 61 Wiltshire Drive project, with the condition that the skylights be moved to the rear roof. The commission unanimously approved the 8 Clarendon Avenue project as submitted.

• Approved November 3, 2025 minutes (unanimous)
• Approved 61 Wiltshire Drive project, skylights moved to rear roof (unanimous)
• Approved 8 Clarendon Avenue project as submitted (unanimous)
• Adjourned meeting (unanimous)

Downtown Development Authority - Meets the second Tuesday of each month.

The Downtown Development Authority is holding a special called meeting to discuss a real estate agreement for Banjo Coffee.

• Discussion of real estate agreement for Banjo Coffee

The Downtown Development Authority approved the meeting agenda unanimously. The board approved a $750,000 bridge loan for Banjo Coffee with a four‑month interest‑free period followed by $4,000 monthly payments for months 5‑12, and title to remain with Banjo at closing. The motion to adjourn the meeting also passed unanimously.

• Approved agenda (unanimous)
• Approved $750,000 bridge loan terms for Banjo Coffee (unanimous)
• Motion to adjourn meeting passed (unanimous)

Board of Mayor & Commissioners

The Avondale Estates Board of Mayor & Commissioners will hold public hearings on variance applications for several properties on Oak Street and Maple Street. The meeting also includes a hearing on the 2025 proposed operating budget and the 2025‑2026 capital program. A proposal to conduct a geotechnical assessment of the Southwoods of Lake Avondale will also be considered.

• Variance applications for Oak Street parcel – properties: 136 Laredo Drive, 2968 Parry Street, 147 Oak Street, 2950 Franklin Street, 2556 Franklin Street (zoned CBD‑3).
• Variance applications for Maple Street parcel – properties: 2804 E College Avenue, 2806 E College Avenue, 129 Maple Street, 117 Maple Street, 113 Maple Street, 109 Maple Street, 2786 E College Avenue, 2794 E College Avenue, 2808 E College, 2804 Franklin Street, 2816 Franklin Street, 154 Olive Street, 102 Olive Street, 2820 Franklin Street (zoned CBD‑1).
• Public hearing on the 2025 proposed operating budget and the 2025‑2026 proposed capital program.
• Consideration of a proposal to conduct a geotechnical assessment at the Southwoods of Lake Avondale.

The Board unanimously approved the meeting agenda and the November 5 meeting minutes. It also unanimously approved a proposal with Dewberry Engineers to conduct a geotechnical assessment at the Southwoods of Lake Avondale, not to exceed $39,020. The meeting was then adjourned unanimously.

• Approved meeting agenda (unanimous)
• Approved November 5, 2025 meeting minutes (unanimous)
• Approved Dewberry Engineers geotechnical assessment, not‑to‑exceed $39,020 (unanimous)
• Adjourned meeting (unanimous)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will hold a work session to continue discussions on the FY 2026 draft operating budget and capital program. The session also includes discussions regarding variance applications for multiple properties in the CBD-1 and CBD-3 zoning districts.

• FY 2026 Draft Operating Budget and Capital Program discussion
• Variance applications for 136 Laredo Drive, 2968 Parry Street, 147 Oak Street, 2950 Franklin Street, and 2556 Franklin Street (CBD-3)
• Variance applications for 14 properties including 2804 E College Avenue, 129 Maple Street, and 2820 Franklin Street (CBD-1)

The Board of Mayor and Commissioners adopted the agenda with a unanimous vote. They discussed the FY 2026 draft operating budget, compensation plan, and several variance applications but took no formal action on those items. Commissioners set a deadline of November 25 for written questions and comments on the variance proposals. The work session was adjourned unanimously.

• Adopted meeting agenda (unanimous)
• Adjourned work session (unanimous)

Planning & Zoning Board - Meets third Monday of the month as needed.

The Planning, Architecture, Zoning Board will hold public hearings regarding variance applications from Avila Real Estate and Hedgewood Homes. The board will consider requests to modify building heights, materials, and street patterns for two separate property groups.

• Variance application for Oak Street Parcel (136 Laredo Drive, 2968 Parry Street, 147 Oak Street, 2950 Franklin Street, and 2556 Franklin Street)
• Variance application for Maple Street Parcel (including 129, 117, 113, and 109 Maple Street and others)
• Proposed building height variances up to 5 stories or 70 feet for both parcels
• Requests to allow fiber cement as a primary building material
• Proposed variance to eliminate a stream buffer for the Oak Street Parcel

The Planning & Zoning Board approved the variance request for the Oak Street parcel after an initial motion failed. The board also approved the variance request for the Maple Street parcel. Agenda and minutes were adopted, and the meeting was adjourned at 11:00 PM.

• Approved agenda (all members aye)
• Approved October 20, 2025 minutes (all members aye)
• Approved Oak Street parcel variances (5‑2 vote)
• Approved Maple Street parcel variances (5‑1 vote)
• Adjourned meeting (all members aye)

Downtown Development Authority - Meets the second Tuesday of each month.

The Downtown Development Authority will review finance, economic development, and marketing reports. The body is discussing the use of Tax Allocation District (TAD) funds for public infrastructure and matching Shared Street Grant funds.

• City/DDA IGA regarding use of TAD funds for public infrastructure
• Discussion of TAD funds to match Shared Street Grant funds
• Maintenance agreement for shared public/private bathrooms at the Dale and Town Green

The Downtown Development Authority approved the agenda and minutes unanimously. The board voted to allocate $673,900 of Tax Allocation District (TAD) funds to meet the 20% match required for the city's $2,695,600 GDOT Transportation Alternatives grant. A separate motion allocated up to $5 million of projected TAD collections for new public road, storm‑water, and utility infrastructure supporting the Avila/Hedgewood development, which also passed unanimously.

• Approved agenda and September minutes (unanimous)
• Allocated $673,900 TAD funds for GDOT grant match (all members aye; Rutledge recused)
• Allocated up to $5 million TAD collections for public infrastructure (unanimous)
• Moved items 6 and 7 in agenda (unanimous)
• Entered executive session at 6:45 PM (unanimous)
• Exited executive session (unanimous)
• Adjourned meeting (unanimous)

Board of Mayor & Commissioners

The Avondale Estates Board of Mayor and Commissioners will review a resolution to amend the city's GMA 401(A) Defined Contribution Plan. It will also consider an intergovernmental agreement with DeKalb County for a beautification and art project at 163 N. Clarendon Ave. The agenda also includes routine items such as adopting the agenda, approving prior meeting minutes, and a public comment period.

• Resolution amending the Avondale Estates GMA 401(A) Defined Contribution Plan
• Intergovernmental agreement with DeKalb County for a beautification/art project at 163 N. Clarendon Ave.
• Adoption of the meeting agenda
• Approval of the October 22, 2025 regular meeting minutes
• Public comment period

The Avondale Estates Board unanimously approved a special called meeting for Dec. 3, adopted a resolution amending the city’s GMA 401(a) defined contribution plan, and approved an intergovernmental agreement with DeKalb County to fund a $25,500 beautification and public‑art project at 163 N. Clarendon Ave. The board also approved the meeting agenda, October 22 minutes, and adjourned the session.

• Approved special called meeting for Dec 3 at 5:30 pm (unanimous)
• Approved meeting agenda (unanimous)
• Approved October 22, 2025 meeting minutes (unanimous)
• Adopted resolution amending GMA 401(a) defined contribution plan (unanimous)
• Approved intergovernmental agreement with DeKalb County for $25,500 beautification/art project at 163 N. Clarendon Ave. (unanimous)
• Adjourned regular meeting (unanimous)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will hold a work session to continue discussions on the FY 2026 draft operating budget and capital program. The body will also review a proposal for a geotechnical assessment at the Southwoods of Lake Avondale.

• FY 2026 Draft Operating Budget and Capital Program
• Proposal for geotechnical assessment at the Southwoods of Lake Avondale

The Board of Mayor and Commissioners unanimously approved the meeting agenda and later unanimously approved a motion to adjourn the work session. No substantive policy or budget decisions were made during this meeting.

• Adopted agenda (unanimous)
• Adjourned work session (unanimous)

Historic Preservation Commission - Meets the First Monday of each month.

The Historic Preservation Commission will consider a Compatible Designation for a 1950 Ranch House at 18 Wiltshire Drive. The commission will also discuss the 2026 calendar and a potential date change for the December 1 meeting.

• 18 Wiltshire Drive: Proposed window and door replacement, new wood deck and patio, roofing replacement, and exterior painting
• Discussion of rescheduling the December 1, 2025 meeting to December 2 or 8
• Review of the 2026 HPC Calendar

The commission approved the October 6, 2025 meeting minutes. It then approved the application for 18 Wiltshire Drive, recommending the brick not be painted. The commission rescheduled its December 1 meeting to December 2. The meeting was adjourned.

• Approved October 6, 2025 minutes (unanimous)
• Approved 18 Wiltshire Drive renovation application with recommendation not to paint brick (unanimous)
• Rescheduled December 1, 2025 meeting to December 2, 2025 (unanimous)
• Adjourned meeting (unanimous)

Greenspace Advisory Committee

The Greenspace Advisory Subcommittee is meeting to discuss the establishment of an organization to accept funds and promote city greenspace. The meeting includes a period for public comment on agenda items.

• Discussion on establishing an organization to accept funds and promote city greenspace

Board of Mayor & Commissioners

The Avondale Estates Board of Mayor and Commissioners will discuss four items: a contract with Atlanta Paving and Concrete Construction, Inc. to pave Chatsworth Drive and Majestic Circle; the purchase of a Ford F550 flatbed truck for the Public Works Department at a cost of $85,000; a subgrant agreement with the Atlanta Regional Commission for the Livable Centers Initiative; and a resolution to authorize eminent domain to acquire the property at 143 Maple Street for public transportation purposes.

• Contract with Atlanta Paving and Concrete Construction, Inc. for paving Chatsworth Dr and Majestic Cir
• Purchase of one Ford F550 flatbed truck for Public Works ($85,000)
• Subgrant agreement with Atlanta Regional Commission for Livable Centers Initiative
• Resolution to authorize eminent domain for 143 Maple Street for public transportation

The Board unanimously approved a contract with Atlanta Paving and Concrete Construction, Inc. to pave Chatsworth Drive and Majestic Circle for $578,208.25. It also approved the purchase of one Ford F550 for the Public Works Department and a $160,000 subgrant from the Atlanta Regional Commission for the downtown master plan. Finally, the Board adopted a resolution authorizing eminent domain to acquire 143 Maple Street for a Washington Street extension.

• Approved paving contract for Chatsworth Dr and Majestic Cir ($578,208.25) – unanimous
• Approved purchase of one Ford F550 for Public Works – unanimous
• Approved $160,000 subgrant agreement with Atlanta Regional Commission – unanimous
• Approved eminent domain resolution for 143 Maple Street – unanimous

Board of Mayor & Commissioners

The Board will continue discussion of the FY 2026 draft operating budget and capital program. Commissioners will review an amendment to the city’s GMA 401(A) defined contribution retirement plan. They will also consider an intergovernmental agreement with DeKalb County for a beautification and art project at 163 N. Clarendon Ave. Public comment will follow before adjournment.

• Discussion of FY 2026 draft operating budget and capital program
• Review of amendment to Avondale Estates GMA 401(A) defined contribution plan
• Intergovernmental agreement with DeKalb County for beautification/art project at 163 N. Clarendon Ave.
• Adoption of the meeting agenda

The board unanimously approved the meeting agenda. Members agreed to pause discussion on a customer‑service tracking software until more information on options and costs is gathered. The work session was then adjourned unanimously. Other items such as the FY 2026 draft budget, a compensation‑plan amendment, and a beautification agreement were discussed but no votes were taken.

• Adopted meeting agenda (unanimous)
• Paused discussion on customer‑service tracking software (consensus)
• Adjourned work session (unanimous)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will meet for a fall workshop to review the FY 26 draft budget. Discussions will cover operating and capital budgets as well as city branding.

• FY 26 Draft Budget review
• Operating Budget compensation and retirement plans
• Capital Program old and new projects
• Grant-related changes
• Branding rollout and future funding

Greenspace Advisory Committee

The Avondale Estates Greenspace Advisory Committee will adopt its meeting agenda. It will discuss establishing a 501(c)(3) conservancy to support greenspace-related activities. The committee will also open the floor for public comment before adjourning.

• Adoption of agenda
• Establishing a 501(c)(3) conservancy for greenspace related activities
• Public comment

Planning & Zoning Board - Meets third Monday of the month as needed.

The board will hear a staff presentation on the Avila Real Estate and Hedgewood Homes master‑planned community development. It will conduct a preliminary review of a variance application from the same developers, with a public hearing set for November 17, 2025. The board will also review the subgrant agreement with the Atlanta Regional Commission for the Livable Centers Initiative.

• Staff presentation on Avila Real Estate & Hedgewood Homes master‑planned community
• Preliminary review of variance application from Avila Real Estate & Hedgewood Homes; public hearing scheduled Nov 17 2025
• Review of subgrant agreement with Atlanta Regional Commission for Livable Centers Initiative (LCI CONTRACT 022536)

The Planning, Architecture, Zoning Board approved the meeting agenda and the June 16, 2025 meeting minutes, each by unanimous voice vote. No substantive actions on the Avila Real Estate and Hedgewood Homes development were decided; a public hearing for the variance application is scheduled for November 17. The board then adjourned the meeting by unanimous vote.

• Approved agenda (unanimous aye vote)
• Approved June 16, 2025 minutes (unanimous aye vote)
• Adjourned meeting (unanimous aye vote)

Greenspace Advisory Committee

The Greenspace Advisory Committee will discuss updates to its annual report and the City/Roots Down partnership. Members will consider establishing a 501(c)(3) conservancy to support greenspace activities. The committee will review refresh schedules for Dewey Brown Plaza and Lake Avondale Park, as well as maintenance recommendations for existing greenspaces and the 2025 city tree‑planting program.

• Establishing a 501(c)(3) conservancy for greenspace related activities
• Dewey Brown Plaza refresh schedule
• Lake Avondale Park refresh schedule
• Maintenance recommendations for Fletcher Park and Northwoods Median
• 2025 city tree planting initiative

Downtown Development Authority - Meets the second Tuesday of each month.

The Downtown Development Authority will review the use of Tax Allocation District (TAD) funds for public infrastructure to support downtown development. The body will also consider the third round of the Microgrant Program and a financial commitment to the Town Green Pavilion.

• City/DDA IGA regarding use of TAD funds for public infrastructure
• Financial commitment to Town Green Pavilion
• Consideration for Round 3 of Microgrant Program
• Branding presentation

The Downtown Development Authority approved the September agenda and minutes. It also approved an additional $16,000 to fund eight microgrant awards of $2,000 each. The meeting was then adjourned.

• Approved September agenda and minutes (all members voted aye)
• Approved $16,000 microgrant funding for eight grants (all members voted aye)
• Adjourned meeting (all members voted aye)

Board of Mayor & Commissioners

The Board will present the FY 2026 draft operating budget and capital program for discussion. It will consider paving projects on Chatsworth Drive and Majestic Circle. The Board will review a purchase of a Ford F550 flatbed valued at $85,000. It will also review the subgrant agreement with the Atlanta Regional Commission for the Livable Centers Initiative.

• FY 2026 draft operating budget and capital program (FY 26 DRAFT BUDGET - UPDATED.PDF)
• Paving work on Chatsworth Dr and Majestic Cir
• Purchase of a Ford F550 flatbed, $85,000 (AVONDALE ESTATES - F550 WITH FLATBED (85K).PDF)
• Review of subgrant agreement with Atlanta Regional Commission for Livable Centers Initiative (LCI CONTRACT 022536 - AVONDALE ESTATES (FINAL).PDF)

The Board unanimously approved an amendment to the agenda to add an executive session on real estate. It then entered and later reconvened from the executive session, also by unanimous vote. The work session was adjourned unanimously. No other substantive actions were decided.

• Amended agenda to include executive session – approved unanimously
• Adopted the amended agenda – approved unanimously
• Entered executive session for real estate – approved unanimously
• Re‑convened work session from executive session – approved unanimously
• Adjourned work session – approved unanimously

Board of Mayor & Commissioners

The Board will adopt the meeting agenda and approve the September 24, 2025 minutes. Commissioners will discuss a community development interest presented by Avila Real Estate and Hedgewood Homes. The meeting will also include a reveal of the Avondale Estates brand by Son and Son’s, followed by a public comment period.

• Adoption of the meeting agenda
• Approval of September 24, 2025 meeting minutes (PDFs)
• Discussion of community development interest: Avila Real Estate and Hedgewood Homes
• Reveal of Avondale Estates brand by Son and Son’s
• Public comment

The Board of Mayor and Commissioners approved an amendment to the meeting agenda, relocating the development and branding presentations to Items 3 and 4, with a unanimous vote. The Board also approved the September 24, 2025 meeting minutes unanimously. The regular meeting was adjourned at 7:23 p.m. with a unanimous vote.

• Approved amended agenda moving Items 5 & 6 to Items 3 & 4 (unanimous)
• Approved September 24, 2025 meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Historic Preservation Commission - Meets the First Monday of each month.

The Historic Preservation Commission will first approve the minutes from its September 8, 2025 meeting. It will then discuss a preservation designation for the 1938 Spanish Colonial Revival house at 32 Dartmouth Avenue. The commission will review a proposal to replace the front‑elevation windows of that house.

• Approve minutes from September 8, 2025 meeting
• Discuss preservation designation for 32 Dartmouth Avenue
• Review proposed replacement of front‑elevation windows at 32 Dartmouth Avenue

The commission approved the September 8, 2025 meeting minutes with two votes in favor and one abstention. It unanimously approved the proposed window replacements for the 1938 Spanish Colonial Revival house at 32 Dartmouth Avenue. The meeting was then adjourned unanimously.

• Approved September 8, 2025 minutes (2 aye, 0 nay, 1 abstain)
• Approved window replacements at 32 Dartmouth Ave (unanimous)
• Adjourned meeting (unanimous)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will adopt the meeting agenda, consider commissioner comments, and approve the minutes from the August 27, 2025 regular meeting and work session. The meeting will also include a period for public comment before adjourning.

• Adopt meeting agenda
• Commissioner comments
• Approve August 27, 2025 regular meeting minutes
• Approve August 27, 2025 work session minutes
• Public comment

The Board unanimously adopted the amended meeting agenda. It then unanimously approved the August 27, 2025 regular and work session minutes. Finally, the Board unanimously voted to adjourn the regular meeting at 5:56 p.m.

• Adopted amended agenda (unanimous)
• Approved August 27, 2025 regular meeting minutes (unanimous)
• Approved August 27, 2025 work session minutes (unanimous)
• Adjourned regular meeting (unanimous)

Board of Mayor & Commissioners

The Board will receive an update on capital projects. It will discuss a partnership with the Avondale Arts Alliance. The meeting will also consider filling vacant committee and board positions for 2025.

• Capital Projects Update
• City partnership with Avondale Arts Alliance
• Discussion of vacant committee positions
• Review of 2025 committee and board positions (PDF)

The board unanimously approved the meeting agenda. The board agreed to hold a special called meeting in December to interview applicants and fill vacant committee positions. The board unanimously approved a motion to adjourn the work session at 6:35 p.m.

• Adopt agenda – approved unanimously
• Schedule special called meeting in December to interview applicants for vacant committee positions – approved
• Adjourn work session – approved unanimously

Downtown Development Authority - Meets the second Tuesday of each month.

The Authority will approve minutes from July and two August special meetings. It will receive finance, economic development, and marketing reports. Officials will provide updates on the Arts Alliance utility box, mural painting, and planned air‑conditioning repairs, window covering, and information board at 84 North Avondale. A public comment period and an executive session will follow.

• Approval of July minutes and August 8 & 22 special meeting minutes
• Finance Report
• Economic Development Report
• Arts Alliance utility box and mural painting update
• Air‑conditioning repairs, window covering, and information board at 84 North Avondale

The board unanimously approved the meeting agenda and April minutes. It approved a $750,000 bridge loan for Banjo Coffee with a 120‑day interest‑free grace period. Andy Rutledge was appointed to the Arts Alliance mural selection committee. The board decided to postpone any major HVAC replacement for 84 North Avondale.

• Approved agenda and April minutes (unanimous)
• Approved $750,000 bridge loan to Banjo Coffee (all ayes)
• Appointed Andy Rutledge to Arts Alliance mural selection committee (volunteered, accepted)
• Delayed major HVAC replacement for 84 North Avondale (board agreed)

Historic Preservation Commission - Meets the First Monday of each month.

The Historic Preservation Commission is meeting to consider preservation designations for two residential projects. The body will review requests to install solar panels at 21 Kensington Road and 83 Dartmouth Avenue.

• Solar panel installation on a new garage/accessory dwelling unit at 21 Kensington Road
• Preservation designation review for 83 Dartmouth Avenue regarding solar panels

The Historic Preservation Commission unanimously approved the July 14, 2025 meeting minutes. It also unanimously approved the installation of solar panels on the 1926 English Cottage at 21 Kensington Road and on the 1928 English Cottage at 83 Dartmouth Avenue. The meeting was then adjourned unanimously.

• Approved July 14, 2025 minutes (unanimous)
• Approved solar panel installation at 21 Kensington Road (unanimous)
• Approved solar panel installation at 83 Dartmouth Avenue (unanimous)
• Adjourned meeting (unanimous)

Board of Mayor & Commissioners

The Avondale Estates Board of Mayor and Commissioners will hold its regular meeting on August 27, 2025, at 5:30 PM. The board will consider adopting the meeting agenda, approving prior meeting minutes, and hear commissioner comments. Three substantive items are on the agenda: a sidewalk dining ordinance, a resolution to amend the city manager’s contract, and an emergency purchase of a police vehicle.

• Consideration of an ordinance to allow sidewalk dining permits (AVONDALE SIDEWALK DINING ORDINANCE DRAFT 8.7.25.PDF)
• Consideration of a resolution to amend the City Manager’s contract (CM BRYANT ANNUAL CONTRACT RESOLUTION 8.22.25 FINAL.PDF)
• Emergency purchase of a Police Department vehicle (EMERGECY VEHICLE PURCHASE.PDF)

The Board adopted a new ordinance allowing sidewalk dining permits, passing it unanimously. It also approved a resolution to amend City Manager Patrick Bryant’s contract, authorizing a 3% retirement‑fund contribution, with a 4‑1 vote. An emergency purchase of a hybrid Ford Explorer for the police department was approved unanimously.

• Adopt agenda – approved unanimously
• Approve August 13, 20 and special meeting minutes – approved unanimously
• Approve sidewalk dining ordinance – approved unanimously
• Amend City Manager contract – approved 4‑1 (yes: Elmore, Shortell, Reiney, Smith; no: Laratte)
• Approve emergency purchase of hybrid Ford Explorer – approved unanimously
• Adjourn regular meeting – approved unanimously

Board of Mayor & Commissioners

The Avondale Estates Board of Mayor and Commissioners will hold a work session following their regular meeting. The session includes a presentation on wildlife management by Dr. Michel Kohl and an update on Lanier Gardens. No formal decisions are listed on this agenda.

The Board of Mayor and Commissioners approved the meeting agenda with a unanimous vote. Later, the board unanimously approved a motion to adjourn the work session. No other actions required board approval.

• Adopted meeting agenda (unanimous)
• Approved adjournment of work session (unanimous)

Downtown Development Authority - Meets the second Tuesday of each month.

The Avondale Estates Downtown Development Authority will hold a special called meeting to discuss a classification and compensation study. The meeting includes an executive session for real estate matters and allows for public comment on agenda items.

• Classification and compensation study review
• Executive session for real estate

The board approved the meeting agenda and the April minutes. It approved a $5,300 expense for a compensation study, with the DDA covering 15% of the agency’s fee. The board entered an executive session to discuss real‑estate matters and later voted to end the session. The meeting was then adjourned.

• Approved agenda and April minutes (unanimous)
• Approved $5,300 expense for compensation study (DDA pays 15%)
• Moved into executive session to discuss real estate (unanimous)
• Moved to end executive session (unanimous)
• Adjourned meeting (unanimous)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will meet for a special called session. The agenda consists of procedural items and an executive session to discuss personnel matters.

• Executive session regarding personnel matters

The Board unanimously adopted the meeting agenda, entered an executive session to discuss personnel matters, reconvened the special called meeting, and then adjourned. No policy, budget, or zoning decisions were made.

• Adopted meeting agenda (unanimous)
• Entered executive session for personnel matters (unanimous)
• Re‑convened into the special called meeting (unanimous)
• Adjourned the special called meeting (unanimous)

Greenspace Advisory Committee

The Greenspace Advisory Committee will hold a special called meeting to discuss the status of a greenspace and maintenance audit conducted by the city’s consultant. Members will also review the memorial program, including a proposed 503c3 to support greenspace projects and the next round of arboretum markers. The meeting includes a general discussion and public comment period.

• Status of greenspace and maintenance audit by city’s consultant
• Memorial program discussion, including 501c3 formation for greenspace projects
• Arboretum—next round of markers review
• Review of information provided by the city
• General discussion and public comment

Downtown Development Authority - Meets the second Tuesday of each month.

The Downtown Development Authority is holding a special called meeting to discuss potential infrastructure investments. The body will also address real estate matters during public comment and an executive session.

• Potential infrastructure investment at Lanier Gardens
• Discussion of real estate

The board approved the meeting agenda and the April minutes. It voted to allocate $25,000 toward the Lanier Gardens infrastructure plan. The board moved into an executive session to discuss real estate and then adjourned.

• Approved agenda and April minutes (all ayes)
• Approved $25,000 contribution to Lanier Gardens project (motion passed)
• Moved to executive session to discuss real estate (motion passed)
• Adjourned the meeting (motion passed)

Board of Mayor & Commissioners

The Avondale Estates Board of Mayor and Commissioners will hold its regular meeting on August 13, 2025, at 5:30 PM. The board will adopt an ordinance amending the city charter to change the timing and details of the annual operating budget and capital improvements program. They will also hold the first reading of an ordinance to allow sidewalk dining permits.

• Final adoption of city charter amendment modifying budget and capital program timing
• First read of sidewalk dining permit ordinance
• Presentation of audit results by Mauldin and Jenkins
• Approval of July 23, 2025 meeting minutes

The Board adopted an ordinance amending Article 6 of the City Charter to modify the timing and detail requirements for the City Manager’s annual operating and capital budgets; the motion passed unanimously. The first reading of a sidewalk‑dining permit ordinance was held, and a motion to waive that reading failed 4‑1, so the ordinance did not advance. Agenda adoption and approval of prior meeting minutes also passed unanimously.

• Adopted charter amendment to modify timing and details of annual operating and capital budgets (unanimous)
• First reading of sidewalk‑dining permit ordinance conducted (consent vote, not unanimous)
• Motion to waive first reading of sidewalk‑dining ordinance failed 4‑1
• Adopted meeting agenda (unanimous)
• Approved July 23, 2025 meeting minutes (unanimous)

Board of Mayor & Commissioners

The Avondale Board of Mayor and Commissioners will discuss parking options for Willis Park and surrounding areas, as well as coyote and wildlife remediation. The meeting will include a public comment period and an executive session for personnel and real estate matters.

• Discussion of Willis Park and surrounding area parking options
• Discussion of coyote and other wildlife remediation
• Executive session for personnel and real estate
• Public comment period
• Adoption of the meeting agenda

The board amended the agenda to discuss coyote remediation and adopted the amended agenda, both approved unanimously. Staff was directed to secure an expert on coyote behavior and management, also approved unanimously. The board entered an executive session on real estate and personnel matters, reconvened the work session, and adjourned, each action approved unanimously.

• Amended agenda to discuss coyote remediation – approved unanimously
• Adopted amended agenda – approved unanimously
• Directed staff to secure coyote‑management expert – approved unanimously
• Entered executive session on real estate and personnel – approved unanimously
• Re‑convened work session – approved unanimously
• Adjourned work session – approved unanimously

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will discuss the annexation and zoning of a specific property. They are also considering a charter amendment regarding the city budget process and a committee appointment.

• Annexation of 3292 Mountain Drive (Tax Parcel No. 15 250 01 006)
• Zoning of 3292 Mountain Drive to Office-Institutional (O-I)
• Charter amendment to modify timing and details of the annual operating budget and capital improvements program
• Appointment of one member to the Greenspace Advisory Committee

The Board unanimously approved the annexation of 3292 Mountain Drive into Avondale Estates and adopted an ordinance assigning it Office‑Institutional zoning and Educational land‑use designation. The Board also appointed Dee Merriam to the Greenspace Advisory Committee and adopted a charter amendment to modify budget timing procedures. All motions passed unanimously.

• Appointed Dee Merriam to the Greenspace Advisory Committee (unanimous)
• Adopted charter amendment ordinance to modify timing of the city manager’s budget (unanimous)
• Annexed 3292 Mountain Drive into the City of Avondale Estates (unanimous)
• Assigned Office‑Institutional zoning and Educational land‑use to 3292 Mountain Drive (unanimous)
• Adopted meeting agenda (unanimous)
• Approved July 9, 2025 meeting minutes (unanimous)
• Adopted ordinance to amend City Charter (budget timing) – second reading (unanimous)
• Adjourned the regular meeting (unanimous)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will hold a work session to discuss a draft of the Sidewalk Dining Ordinance. The meeting follows a regular session and includes a period for public comment.

• Discussion of Sidewalk Dining Ordinance (Draft 7.17.25)

The Board of Mayor and Commissioners adopted the meeting agenda with a unanimous vote. A proposed sidewalk dining ordinance was discussed but no vote was taken; it will be considered at the August 13 regular meeting. The work session was then adjourned unanimously.

• Adopt meeting agenda – approved unanimously
• Adjourn work session – approved unanimously

Historic Preservation Commission - Meets the First Monday of each month.

The Historic Preservation Commission will consider two applications for exterior modifications to historic homes. The body will review requests for window and door replacements at 73 Berkeley Road and 27 South Avondale Road.

• 73 Berkeley Road: Proposed replacement of 18 windows and three doors
• 27 South Avondale Road: Proposed replacement of 34 windows

The commission unanimously approved the June 2, 2025 minutes and adjourned the meeting. It approved the window and door replacement request for 73 Berkeley Road with a 2‑1 vote. It also approved the window replacement application for 27 South Avondale Road with a unanimous vote, requiring 8‑over‑1 or 6‑over‑1 configurations. The commission agreed to prepare a presentation on preservation of pre‑World War II wooden windows.

• Approved June 2, 2025 minutes (unanimous)
• Approved window and door replacements at 73 Berkeley Road (2-1)
• Approved window replacement at 27 South Avondale Road with 8‑over‑1 or 6‑over‑1 stipulation (unanimous)
• Agreed to develop a presentation on historic pre‑WWII wooden windows
• Adjourned the meeting (unanimous)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will hold a work session to discuss parking options for Willis Park. The meeting also includes an executive session regarding real estate.

• Presentation of Willis Park parking options
• Executive session regarding real estate

The board unanimously adopted the meeting agenda. It then voted to enter an executive session for real‑estate matters, reconvened the work session, and finally adjourned the meeting. All motions passed unanimously.

• Adopted meeting agenda (unanimous)
• Entered executive session on real estate (unanimous)
• Re‑convened work session (unanimous)
• Adjourned work session (unanimous)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will discuss the annexation and zoning of a property on Mountain Drive. The meeting includes decisions on 2025 sanitation fees and a purchase for bike racks. Members will also consider a city charter amendment regarding the annual operating budget and capital improvements program.

• Annexation and Office-Institutional (O-I) zoning of 3292 Mountain Drive
• Resolution to set 2025 residential sanitation fees
• Purchase of five customized bike racks for $20,033.21
• Charter amendment regarding the City Manager's proposed annual operating budget and capital improvements program
• Appointment of one member to the Greenspace Advisory Committee

The Board unanimously adopted the meeting agenda and approved the minutes from prior meetings. It approved a resolution setting the 2025 residential sanitation fee at $388 per household. The Board also approved the purchase of five customized bike racks for $20,033.21 and adjourned the meeting. Decisions on the charter amendment, annexation, zoning and Greenspace Advisory Committee were deferred to the July 23 meeting.

• Adopted agenda (unanimous)
• Approved prior meeting minutes (unanimous)
• Approved 2025 sanitation fee $388 per household (unanimous)
• Approved purchase of five bike racks for $20,033.21 (unanimous)
• Adjourned meeting (unanimous)

Downtown Development Authority - Meets the second Tuesday of each month.

The Downtown Development Authority will meet to discuss the purchase of The Jade At Avondale by PHH US, LLC. The body will consider a resolution to authorize the assignment of the lease, bond, and related lender documents.

• Introduction of PHH US, LLC (Park Hospitality Holdings)
• Resolution to authorize assignment of lease, bond, and bond documents for The Jade At Avondale
• Marketing and Communication update
• Economic Development update
• Executive session regarding real estate

The board approved a resolution authorizing the assignment of the lease, bond and related lender documents for the Jade at Avondale. The board also approved a $1,500 sponsorship for the Winterwanderland event. Both actions were approved unanimously.

• Approved agenda (all ayes)
• Approved lease/bond assignment for Jade at Avondale (all ayes)
• Authorized Chairman Deiters to sign bond documents (all ayes)
• Approved $1,500 Winterwanderland sponsorship (all ayes)
• Amended agenda (all ayes)
• Adjourned meeting (all ayes)

Board of Mayor & Commissioners

This is a special called meeting of the Board of Mayor and Commissioners. The agenda consists of procedural items and an executive session regarding personnel matters.

• Executive Session regarding personnel matters

The Board unanimously approved the meeting agenda, entered an executive session for personnel matters, reconvened the special‑called meeting, and then adjourned the meeting. No substantive policy or budget decisions were made.

• Adopt agenda (unanimous)
• Enter executive session (unanimous)
• Reconvene special‑called meeting (unanimous)
• Adjourn meeting (unanimous)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will hold a public hearing regarding a tentatively adopted 2025 millage rate of 10.05 mills. The board will also receive comment on a request to annex and rezone a parcel at 3292 Mountain Drive.

• Public hearing for a tentatively adopted 2025 millage rate of 10.05 mills
• Annexation and rezoning request for 3292 Mountain Drive (Tax Parcel No. 15 250 01 006) to Office-Institutional (O-I) City zoning

The board approved the amended agenda after a motion by Mayor Pro Tem Lisa Shortell, with all members voting yes. Later, Commissioner Lisa Shortell moved to adjourn, and the motion was approved unanimously. No other substantive actions or votes were recorded.

• Adopt amended agenda – approved unanimously
• Adjourn regular meeting – approved unanimously

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will meet to discuss the city's tax rate and budget adjustments. The meeting includes a public hearing and the consideration of two ordinances.

• Ordinance to set the 2025 millage rate
• Ordinance to adopt a 2024 budget amendment

The Board adopted a 9.55 millage rate after a majority vote of 3‑2. A motion to adopt the 2024 budget amendment was approved unanimously. Earlier motions to change the millage rate to 9.40, 9.8, or maintain 9.55 failed to pass. The meeting minutes and agenda were also approved unanimously.

• Adopted 9.55 millage rate (In Favor: Mayor Jonathan Elmore, Mayor Pro Tem Lisa Shortell, Commissioner Michael Smith; Opposed: Commissioner Graham Reiney, Commissioner Lionel Laratte)
• Adopted 2024 Budget Amendment (unanimous approval)
• Approved meeting minutes for June 11, 2025 (unanimous approval)
• Adopted agenda (unanimous approval)
• Adjourned regular meeting (unanimous approval)

Board of Mayor & Commissioners

The work session scheduled for June 25, 2025, has been cancelled. No other items were listed on the agenda.

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will hold a public hearing regarding the city's tax rate. The governing authority has tentatively adopted a 2025 millage rate of 10.05 mills.

• Public hearing on tentatively adopted 2025 millage rate of 10.05 mills

The Board of Mayor and Commissioners adopted the meeting agenda with a unanimous vote. Afterwards, the board unanimously approved a motion to adjourn the public hearing. No other actions were taken during this meeting.

• Adopted agenda (unanimous approval)
• Adjourned public hearing (unanimous approval)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will hold a second public hearing regarding the 2025 millage rate. The board will consider ordinances to set the tax rate and amend the 2024 budget.

• Public hearing on a tentatively adopted 2025 millage rate of 10.05 mills
• First reading of the Ordinance To Set The 2025 Millage Rate
• First reading of the Ordinance To Adopt A 2024 Budget Amendment

The Board adopted the meeting agenda with a unanimous vote. A motion to close the public hearing was approved unanimously. The meeting was then adjourned by unanimous consent. No substantive policy actions were decided.

• Adopted meeting agenda (unanimous)
• Closed public hearing (unanimous)
• Adjourned meeting (unanimous)

Planning & Zoning Board - Meets third Monday of the month as needed.

The Planning, Architecture, Zoning Board will hold a public hearing regarding the annexation of a parcel from DeKalb County. The board will consider a recommendation to the BOMC to assign the property a city zoning designation of Office-Institutional and a land use designation of Educational.

• Public hearing for rezoning and annexation of 3292 Mountain Drive (Tax Parcel No. 15 250 01 006)

The Planning, Architecture, Zoning Board approved its agenda and the April 21, 2025 meeting minutes, each by unanimous vote. The board then voted to recommend to the Board of Mayor and Council that the parcel at 3292 Mountain Drive be annexed into Avondale Estates and zoned Office‑Institutional with an Educational land‑use designation. The meeting was adjourned with all members voting aye.

• Approved agenda (all members voted aye)
• Approved April 21, 2025 meeting minutes (all members voted aye)
• Recommended PAZB support to BOMC for annexation and O‑I zoning with Educational land use for 3292 Mountain Drive (all members voted aye)
• Adjourned meeting (all members voted aye)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will consider purchasing five customized bike racks and a license agreement for a construction laydown yard. The meeting also includes the presentation of two proclamations.

• Purchase of five customized bike racks from Park Catalog for $20,033.21
• License agreement with G.S. Construction for a temporary construction laydown yard at Lanier Gardens
• Presentation of the Juneteenth Proclamation
• Presentation of the Municipal Court Clerks Proclamation

The Board unanimously approved an amendment to the agenda that removed the proposed purchase of five bike racks and the license agreement for a temporary construction laydown yard. The amended agenda was then adopted, the previous meeting minutes were approved, and the meeting was adjourned.

• Amended agenda to remove bike rack purchase (unanimous)
• Amended agenda to remove construction laydown yard license (unanimous)
• Adopted the amended agenda (unanimous)
• Approved May 28 meeting minutes (unanimous)
• Adjourned the regular meeting (unanimous)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will hold a work session to review budget procedures and amendments. The meeting includes an initial discussion regarding millage rates and a notice of tax increase.

• Review of the Budget Procedural Ordinance
• Review of Board procedures and public comment policy
• Review of the 2024 Budget Amendment
• Initial millage rate discussion
• Review of the Notice of Tax Increase

The Board of Mayor and Commissioners unanimously approved the meeting agenda. The board discussed a budget procedural ordinance, a public‑comment card policy, the 2024 budget amendment, and initial millage‑rate considerations, but no votes were taken on those items. After public comment, the board unanimously moved to adjourn the work session.

• Adopted meeting agenda (unanimous approval)
• Adjourned work session (unanimous approval)

Historic Preservation Commission - Meets the First Monday of each month.

The Avondale Estates Historic Preservation Commission will review three proposed exterior modifications at 56 Lakeshore Drive, 72 Dartmouth Avenue, and 10 Kingstone Road. The meeting will also approve minutes from the May 5, 2025 meeting and discuss a one-week meeting shift in July due to a holiday.

• 56 Lakeshore Drive: Replace nine side/rear windows on a 1955 split-level house
• 72 Dartmouth Avenue: Build front-yard retaining walls with two design options on a 1941 American Small House
• 10 Kingstone Road: Exterior repairs including siding, windows, garage roof, and new pathways on a 1948 Extended American Small House
• Approve minutes from May 5, 2025 meeting
• July 7 meeting moved to July 14, 2025 due to Independence Day holiday

The commission unanimously approved the minutes from the May 5, 2025 meeting. It also approved a compatible designation for 56 Lakeshore Drive, a preservation designation for 72 Dartmouth Avenue, and a compatible designation for 10 Kingstone Road. All three project approvals were unanimous.

• Approved May 5, 2025 meeting minutes (unanimous)
• Approved 56 Lakeshore Drive compatible designation (unanimous)
• Approved 72 Dartmouth Avenue preservation designation (unanimous)
• Approved 10 Kingstone Road compatible designation (unanimous)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners is meeting for a special called retreat. The body will discuss the 2025 budget, millage, and a budget procedural ordinance. The meeting also includes a review of the public comment policy.

• 2025 Budget and Millage discussion
• Budget Procedural Ordinance
• Public Comment Policy review

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will meet to discuss equipment procurement and a green space contract. The session includes a proclamation for National Garden Week.

• Purchase of one DCL800TM Leaf Vacuum Trailer from Environmental Products Group
• Contract with Roots Down for a sustainability opportunity regarding green space
• Presentation of the National Garden Week 2025 proclamation

The board adopted the meeting agenda unanimously and approved the May 14 minutes by a 4‑1 vote. It authorized the purchase of one DCL800TM leaf vacuum trailer from Environmental Products Group for $131,000, and approved a $40,000 contract with Roots Down for a green‑space sustainability project. The meeting was adjourned unanimously at 6:00 p.m.

• Adopt agenda – approved unanimously
• Approve May 14 meeting minutes – approved by majority vote (4-1)
• Purchase DCL800TM leaf vacuum trailer ($131,000) – approved unanimously
• Approve $40,000 Roots Down sustainability contract – approved unanimously
• Adjourn regular meeting – approved unanimously

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will hold a work session to discuss fireworks with the DeKalb County Chief Fire Marshal and review a development concept for the former Patillo Methodist Church site. The body will also evaluate a proposal for bike rack purchases and associated grant funding.

• Development concept presentation for former Patillo Methodist Church site
• Fireworks discussion with DeKalb County Chief Fire Marshal Larry Labbe
• Bike rack purchase proposal and grant funding review

The board approved the meeting agenda by a unanimous vote. No action was taken on the fireworks location, the Wellroot development proposal, or the bike‑rack purchase, which will be reviewed at a future meeting. The work session was then unanimously adjourned.

• Adopt agenda – approved unanimously
• Adjourn work session – approved unanimously

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will hold a work session to discuss and possibly recommend the purchase of a leaf vacuum, review a parking solution for Willis Park, and consider a proposal from Roots Down and Georgia Tech for a sustainability grant and green space strategy. An update on the Arrow Waste contract and traffic calming measures are also on the agenda. The meeting includes a public comment period and an executive session on real estate.

• Recommendation for purchase of a DCL800TM leaf vacuum (EPG 25 Yarder)
• Discussion of a parking solution at Willis Park
• Roots Down and Georgia Tech sustainability opportunity (grant deliverables and green space strategy proposal)
• Arrow Waste contract update (2024-03-13 contract)
• Traffic calming update

The board unanimously adopted the agenda and entered an executive session. It decided to remove all wave delineators citywide and replace them with medium‑strength bollards, and directed the city manager to provide twelve months of Arrow Waste performance reports. Commissioners also tasked staff with developing a permitted‑parking plan for Willis Park and will consider a leaf‑vacuum purchase at the next regular meeting.

• Adopt agenda (unanimous)
• Enter executive session (unanimous)
• Reconvene work session (unanimous)
• Adjourn work session (unanimous)
• Replace wave delineators with medium‑strength bollards (decision)
• Provide twelve months of Arrow Waste performance reports (decision)
• Task staff to develop permitted‑parking plan for Willis Park (decision)
• Schedule leaf‑vacuum purchase for next regular meeting (decision)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will consider a Development of Community Impact and variances for Paideia School's sports complex. Members will also discuss a resolution regarding electronic device use during meetings and emergency stormwater repairs.

• Proposed improvements to 1201 Clarendon Avenue including synthetic turf, a new field house, and parking revisions
• Requested variance to reduce bicycle parking from 100 spaces to 15 spaces at 1201 Clarendon Avenue
• Requested variance to allow chain link fencing at 1201 Clarendon Avenue
• Proposed resolution to prohibit members from using electronic communication devices during meetings
• Contract for emergency stormwater repair at Washington and Pine St.

The board adopted the meeting agenda and approved the April 23 minutes unanimously. It approved a resolution for the Paideia School development at 1201 Clarendon Avenue, including two variances, with a unanimous vote. A resolution prohibiting members from using electronic devices during meetings passed by a 4‑1 vote. The board also approved an emergency stormwater repair contract at Washington and Pine Streets, unanimously.

• Adopt agenda (unanimous)
• Approve April 23 meeting minutes (unanimous)
• Approve Paideia School development and two variances (unanimous)
• Approve resolution prohibiting electronic devices during meetings (4-1)
• Approve emergency stormwater repair contract at Washington and Pine Streets (unanimous)
• Adjourn regular meeting (unanimous)

Downtown Development Authority - Meets the second Tuesday of each month.

The Downtown Development Authority will conduct a work session focused on branding. The body will also enter an executive session to discuss real estate.

• Branding work session
• Executive session for real estate

The Downtown Development Authority approved its meeting agenda and the April meeting minutes by unanimous vote. The board then adjourned the meeting unanimously. No other actions were taken.

• Approved agenda and April minutes (unanimous)
• Adjourned meeting (unanimous)

Historic Preservation Commission - Meets the First Monday of each month.

The Avondale Estates Historic Preservation Commission will hold its regular meeting on May 5, 2025, with no old business. New business includes reviews of five proposed projects for compatible designation at residential properties. The commission will also discuss the Georgia HPC Questionnaire and vote on minutes from March 3.

• 28 Fairfield Drive: revised project for front porch/patio, masonry railing, French doors, and lighting (previously approved in Jan 2024)
• 17 Fairfield Drive: removal of one driveway and replacement of front walkway with stone
• 78 Side Clarendon Avenue: new deck, patio, driveway extension, retaining walls, landscaping, and privacy fence
• 10 Fairfield Drive: replacement of front-yard retaining wall
• 8 Sussex Road: north side addition, porch replacement, siding, roofing, and brick veneer painting

The commission unanimously approved the meeting agenda and the minutes from the March 3, 2025 meeting. It also approved, without dissent, compatible‑designation applications for five historic properties on Fairfield Drive, Side Clarendon Avenue, and Sussex Road. The meeting was then adjourned unanimously.

• Approved agenda (unanimous)
• Approved March 3, 2025 minutes (unanimous)
• Approved 28 Fairfield Drive compatible designation (unanimous)
• Approved 17 Fairfield Drive compatible designation (unanimous)
• Approved 78 Side Clarendon Avenue compatible designation (unanimous)
• Approved 10 Fairfield Drive compatible designation (unanimous)
• Approved 8 Sussex Road compatible designation (unanimous)
• Adjourned meeting (unanimous)

Greenspace Advisory Committee

The Greenspace Advisory Committee will hold a work session to review its functions and responsibilities. The committee will also discuss memorial requests and a committee vacancy.

• Review of Greenspace Committee functions and responsibilities
• Discussion of memorial requests
• Discussion of committee vacancy

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will hold a work session to discuss a proposed resolution banning electronic communication devices during meetings, receive a traffic calming update, and review an application from The Paideia School for variances to improve a sports field complex at Python Park (1201 Clarendon Ave). No votes are expected at this work session; items are for discussion and review.

• Resolution to prohibit electronic communication devices during board meetings
• Review of Paideia School application and variances for sports field improvements at Python Park (1201 Clarendon Ave)
• Traffic calming update

The Board adopted the meeting agenda with a unanimous vote. A proposed resolution to ban electronic device use by board members will be voted on at the May 14 regular meeting. The Board discussed traffic‑calming updates and a plaza improvement plan but took no formal action. The work session was adjourned unanimously.

• Adopt agenda (unanimous)
• Adjourn work session (unanimous)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will hold a public hearing on a Development of Community Impact application from The Paideia School to upgrade its sports field complex at 1201 Clarendon Avenue, including converting fields to synthetic turf, rebuilding the field house, and parking revisions. The board will also consider three concurrent variances: reducing bicycle parking from 100 to 15 spaces, allowing chain-link fencing around sports fields, and increasing fence height from 6 to 8 feet. Additionally, the board will consider a resolution to expand Downtown Development Authority boundaries and an ordinance to repeal alcohol server permit requirements.

• Public hearing on Paideia School DCI application for synthetic turf, field house rebuild, and parking revisions at 1201 Clarendon Avenue
• Variance to reduce bicycle parking from 100 to 15 spaces per Sec. 21-6.2.3
• Variance to allow chain-link fencing and maintain existing vehicle gate per Sec. 21-6.5.1
• Variance to increase fence height from 6 to 8 feet per Sec. 21-6.5.3
• Resolution to expand Downtown Development Authority boundaries and ordinance to repeal alcohol server permit requirements

The board amended the agenda to drop a withdrawn variance hearing and approved the revised agenda. Minutes from the April 9 meeting were approved. The board voted to expand the Downtown Development Authority boundaries and to adopt an ordinance eliminating the city‑issued alcohol server permit requirement. The meeting was adjourned unanimously.

• Amended agenda to remove public hearing for withdrawn variance – approved unanimously
• Approved amended meeting agenda – approved unanimously
• Approved April 9, 2025 meeting minutes – approved unanimously
• Approved resolution to expand Downtown Development Authority boundaries – approved unanimously
• Waived first read of ordinance to remove alcohol server permit requirements – approved unanimously
• Adopted ordinance to remove alcohol server permit requirements – approved unanimously
• Adjourned regular meeting – approved unanimously

Planning & Zoning Board - Meets third Monday of the month as needed.

The Planning, Architecture, Zoning Board will hold public hearings regarding a Development of Community Impact application from The Paideia School. The board will make recommendations to the BOMC concerning site upgrades and several zoning variances for the property at 1201 Clarendon Avenue.

• Development of Community Impact application for synthetic turf, field house rebuilding, and parking revisions at 1201 Clarendon Avenue
• Variance request to reduce bicycle parking from 100 spaces to 15 spaces at 1201 Clarendon Avenue
• Variance request to allow chain link fencing and maintain an existing vehicle gate at 1201 Clarendon Avenue
• Variance request to increase fence height from 6 feet to 8 feet at 1201 Clarendon Avenue

The Planning & Zoning Board approved the Paideia School’s community impact application for upgrades to the sports field complex, limiting event and lighting hours to 7:00 a.m.–11:00 p.m. The board also approved a reduction of bicycle parking from 100 to 15 spaces, a variance for chain‑link fencing and continued use of the existing vehicle gate, and withdrew the fence‑height variance after the applicant withdrew the request.

• Approved Paideia School sports field upgrades with limited hours (unanimous)
• Approved reduction of bicycle parking from 100 to 15 spaces (unanimous)
• Approved chain‑link fencing around sports fields and continued use of vehicle gate (unanimous)
• Withdrew recommendation for fence‑height increase after applicant withdrawal (unanimous)

Board of Mayor & Commissioners

The Avondale Estates Board of Mayor and Commissioners will hold a regular meeting to consider a contract with Son and Son's for creating a city brand. The board will also vote on approving minutes from the March 26 regular meeting and work session. Public comment will be heard before adjournment.

• Consideration of a contract with Son and Son's for city branding services (no dollar amount specified in agenda)
• Approval of regular meeting minutes from March 26, 2025
• Approval of work session minutes from March 26, 2025
• Public comment period

The Board adopted the agenda and approved the March 26 meeting minutes, both unanimously. It then approved a flat‑fee $100,000 contract with Son & Sons to develop a new city brand, also unanimously. The meeting was adjourned at 6:06 p.m. after a unanimous vote.

• Adopt agenda – approved unanimously
• Approve March 26, 2025 meeting minutes – approved unanimously
• Approve $100,000 contract with Son & Sons for city branding – approved unanimously
• Adjourn regular meeting – approved unanimously

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will hold a work session to discuss the DDA map and a compost pilot program. They will also review a draft ordinance regarding alcohol employee permits.

• Expansion of Downtown Development Authority boundaries
• Review of Compost Pilot Program and USDA award
• Proposed ordinance to remove server permit requirements

The Board of Mayor and Commissioners adopted the meeting agenda with a unanimous vote. They discussed a proposed expansion of the Downtown Development Authority boundaries, a frozen grant affecting the compost pilot program, and an ordinance to remove server permit requirements, but no actions were taken on those items. The work session was then adjourned unanimously.

• Adopted meeting agenda (unanimous)
• Adjourned work session (unanimous)

Downtown Development Authority - Meets the second Tuesday of each month.

The Downtown Development Authority will discuss extending its boundaries to include Lanier Garden. The body will also review finance, economic development, and marketing reports.

• DDA Boundaries Extension To Include Lanier Garden
• Branding Update: Request For Support
• Events schedule including Wine and Art Walk (5/10) and WigWag Festival (5/31)

The authority approved the agenda and March minutes. Directors voted to allocate $30,000 toward a new citywide branding effort. They also approved a recommendation to the Board of Management and Commissioners to extend the DDA boundary to include Lanier Gardens and several additional parcels. The meeting was then adjourned.

• Approved agenda and March minutes (unanimous)
• Approved $30,000 funding for branding (unanimous)
• Approved recommendation to extend DDA boundary to include Lanier Gardens and other parcels (unanimous)
• Adjourned meeting (unanimous)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will meet to approve meeting minutes and consider a facilities use agreement with the DeKalb County Board of Registration and Elections for a polling precinct.

• Facilities Use Agreement with DeKalb County Board of Registration and Elections for polling precinct

The board unanimously adopted the meeting agenda, approved the March 12 meeting minutes, and approved a facilities use agreement allowing City Hall to serve as a DeKalb County polling precinct for a $250 daily fee. All motions were passed without opposition.

• Adopted agenda (unanimous)
• Approved March 12, 2025 meeting minutes (unanimous)
• Approved facilities use agreement with DeKalb County Board of Registration and Elections (unanimous)

Board of Mayor & Commissioners

The Board will hold a work session to discuss several items. They will receive a presentation on Son and Son's proposal for the city branding RFP. Discussions include setting 2025 stormwater fees and continuing the bulk waste discussion. Public comment will be heard.

• Presentation and discussion of Son and Son's response to city branding RFP (document AE_BRAND INTRO_032625.PDF)
• Discussion to set 2025 stormwater fees
• Continued discussion on bulk waste services
• Public comment period

The board voted unanimously to remove Item 5 (bulk waste discussion) from the agenda. The amended agenda was then adopted unanimously. The work session was adjourned by a unanimous vote.

• Removed Item 5 (bulk waste discussion) from agenda – approved unanimously
• Adopted amended agenda – approved unanimously
• Adjourned work session – approved unanimously

Board of Mayor & Commissioners

This regular meeting includes adoption of previous meeting minutes and consideration of a contract with Ground Tech LLC for landscape improvements at Fletcher Park. No other substantive items are on the agenda.

• Consideration of a contract with Ground Tech LLC for landscape improvements at Fletcher Park (document: FLETCHER PARK CONTRACT 2.13.25.PDF)

The Board of Mayor and Commissioners unanimously approved a $61,531 contract with Ground Tech LLC for phase one of the Fletcher Park refresh, covering landscape and stormwater improvements. The project is 80% funded by a $393,000 grant, with the city covering the remaining 20%. The board also unanimously approved the meeting agenda and the minutes from the February 26, 2025 regular meeting and work session. No other substantive decisions were made.

• Approved $61,531 contract with Ground Tech LLC for Fletcher Park landscape improvements (unanimous)
• Approved meeting agenda (unanimous)
• Approved February 26, 2025 Regular Meeting Minutes (unanimous)
• Approved February 26, 2025 Work Session Minutes (unanimous)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will hold a work session to discuss a Green Communities update, bulk waste collection, and review a proposed facilities use agreement with DeKalb County for a polling precinct. Public comment will be heard.

• Green Communities update
• Bulk waste discussion
• Review of facilities use agreement with DeKalb County Board of Registration and Elections for a polling precinct
• Public comment period

The Board held a work session with no formal votes on substantive items. They discussed pursuing Green Communities Bronze certification, a proposal to bring bulk waste pickup in-house with variable fees, and renewing a facilities use agreement with DeKalb County for polling. The agenda was adopted and the session adjourned unanimously.

• Adopted meeting agenda (unanimous)
• Adjourned work session (unanimous)

Downtown Development Authority - Meets the second Tuesday of each month.

The Downtown Development Authority will hear economic development reports including updates on the North Avondale Complete Street project and development plans for Tejani, TBG, and The Dale. The board will discuss the GM and TA Grant and a Microgrant Extension. Marketing, awards, and a schedule of upcoming events such as the Wine and Art Walk and WigWag Festival are also on the agenda. Public comment is permitted on agenda items.

• Update on North Avondale Complete Street project
• Development plans for Tejani, TBG, and The Dale
• GM and TA Grant discussion
• Microgrant Extension consideration
• Events schedule including Wine and Art Walk (tentative) and WigWag Festival

The Avondale Estates Downtown Development Authority approved an additional $20,000 for its microgrant program, which had been fully claimed, and will reopen applications in three months. The board also discussed expanding DDA boundaries pending city approval, and received updates on new businesses, grants, and events.

• Approved additional $20,000 for microgrants, reopen in 3 months (all ayes)
• Approved agenda and February minutes (all ayes)
• Adjourned meeting (all ayes)

Historic Preservation Commission - Meets the First Monday of each month.

The Historic Preservation Commission will consider five applications for renovations and additions to historic properties. Projects include a deck and covered porch at 47 Berkeley Road, a theater marquee sign renovation at 106 N. Avondale Road, an addition and patio at 12 Sussex Road, an addition with basement at 18 Exeter Road, and multiple changes (doors, windows, roof, addition, garage, fence) at 88 Dartmouth Avenue. No old business is on the agenda.

• 47 Berkeley Road: new deck and covered porch on rear elevation of 1952 Ranch House
• 106 N. Avondale Road: renovation of existing theater marquee sign on 1926 Tudor Village commercial building
• 12 Sussex Road: new addition and patio on rear elevation of 1950 American Small House
• 18 Exeter Road: new addition with basement on rear elevation of 1926 English Cottage
• 88 Dartmouth Avenue: replacement of front door, windows, roofing, and addition of deck, garage renovation, and fence

The Historic Preservation Commission approved all five applications on the agenda, each unanimously. Projects included a marquee sign renovation at 106 N. Avondale Road, a deck and porch at 47 Berkeley Road, an addition and patio at 12 Sussex Road, an addition with basement at 18 Exeter Road, and a multi-part renovation at 88 Dartmouth Avenue. Several approvals included stipulations, such as a smooth siding finish and specific window configurations. No items were denied or tabled.

• Approved sign board and LED sign at 106 N. Avondale Rd., with option within 3 inches of sign, else HPC review (unanimous)
• Approved new deck and covered porch at 47 Berkeley Rd. as submitted (unanimous)
• Approved addition and patio at 12 Sussex Rd., with stipulation of smooth siding finish (unanimous)
• Approved addition with basement at 18 Exeter Rd., with window configuration as shown (unanimous)
• Approved renovation at 88 Dartmouth Ave. with stipulations: fence setback 20 ft, painted shutters, 8-over-8 double-hung front window (unanimous)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will hold a public hearing and consider a resolution to opt out of the state's HB-581 floating homestead exemption, which affects property tax assessments. They will also vote on an intergovernmental agreement transferring $250,000 to the Downtown Development Authority for public space improvements, and a contract for stormwater pipe rehabilitation on Dunwick Drive. Additionally, appointments to the Planning, Architecture, and Zoning Board and a resolution supporting a Livable Centers Initiative study are on the agenda.

• Public hearing and resolution on opting out of HB-581 floating homestead exemption
• Intergovernmental agreement with Downtown Development Authority transferring $250,000 for improvements at The Dale and Town Green
• Contract with Civil Construction & Utilities LLC for Dunwick Drive Phase II stormwater improvements (CIPP rehabilitation)
• Resolution appointing Samuel Harris and David Marder to the Planning, Architecture, and Zoning Board
• Resolution supporting a Livable Centers Initiative study application to the Atlanta Regional Commission for Downtown Master Plan update

The Board voted 4-1 to opt out of HB-581, the floating homestead exemption, after a public hearing and discussion. The board also approved a $250,000 intergovernmental agreement with the Downtown Development Authority for public space improvements, a $239,227.50 stormwater contract, and appointments to the Planning Architecture and Zoning Board.

• Adopted resolution to opt out of HB-581 floating homestead exemption (4-1)
• Approved $250,000 IGA with Downtown Development Authority for improvements at The Dale and Town Green (4-1)
• Approved $239,227.50 contract with Civil Construction & Utilities LLC for Dunwick Drive Phase II stormwater improvements (unanimous)
• Appointed Samuel Harris and David Marder to Planning Architecture and Zoning Board (unanimous)
• Adopted resolution supporting Atlanta Regional Commission Livable Centers Initiative application (unanimous)
• Approved February 12, 2025 meeting minutes (unanimous)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will hold a work session to continue discussion of traffic calming measures and review a proposed contract with Ground Tech LLC for landscape improvements at Fletcher Park. Public comment will be received.

• Continued discussion of traffic calming measures
• Review of contract with Ground Tech LLC for landscape improvements at Fletcher Park (document: Fletcher Park Contract 2.13.25.PDF)
• Public comment period

The Board held a work session and discussed traffic calming measures, focusing on a redesign at the Kensington-278 intersection, with consensus to proceed with a median design, potentially remove chicanes, and add crosswalks and stop signs. They also reviewed a $61,000 contract with Ground Tech LLC for Fletcher Park landscape improvements, which will be voted on at the next meeting. No formal votes were taken on these items; the only votes were to adopt the agenda and adjourn.

• Adopted meeting agenda unanimously
• Adjourned work session unanimously
• Discussed traffic calming redesign at Kensington-278, consensus to proceed with median design and possibly remove chicanes
• Agreed to add crosswalk and stop sign at Kensington as immediate traffic calming steps
• Reviewed $61,000 Ground Tech LLC contract for Fletcher Park Phase 1, to be voted on next meeting

Planning & Zoning Board - Meets third Monday of the month as needed.

The Planning, Architecture, Zoning Board will meet to discuss a letter of support for a 2025 Livable Centers Initiative grant. The board will also discuss open seats and the renewal process.

• Letter of support for 2025 Livable Centers Initiative (LCI) Grant Application for Downtown Master Plan Update
• Discussion of PAZB open seats and renewal process

The Planning, Architecture, and Zoning Board approved a letter of support for the 2025 Livable Centers Initiative (LCI) grant application to the Atlanta Regional Commission for the Downtown Master Plan Update. The board also approved the meeting agenda and the minutes from the October 21, 2024 meeting. No other substantive decisions were made; the remaining items were procedural or discussion-only.

• Approved letter of support for 2025 LCI grant application to ARC for Downtown Master Plan Update (all ayes)
• Approved meeting agenda (all ayes)
• Approved October 21, 2024 PAZB meeting minutes (all ayes)

Board of Mayor & Commissioners

This meeting includes a second public hearing to receive comment on potentially opting out of the HB-581 floating homestead exemption. Commissioners will also consider reappointing Alexander Brown to the Planning, Architecture, and Zoning Board, interview two candidates for that board, and vote on an amendment to the city manager's contract.

• Public hearing on opting out of HB-581 floating homestead exemption
• Resolution reappointing Alexander Brown to the Planning, Architecture, and Zoning Board (Post 1)
• Interview of Samuel Harris and David Marder for two PAZB positions
• Consideration of an amendment to the city manager's contract (sixth addendum, performance review in June)
• Approval of meeting minutes from January 8, 2024, and January 23, 2025

The Board unanimously approved a resolution reappointing Alexander Brown to the Planning, Architecture, and Zoning Board. They also unanimously approved an amendment to the City Manager's contract to shift the performance review period from fall to midyear. A public hearing was held on potentially opting out of HB-581, the floating homestead exemption, with comments received; no decision was made. Interviews were conducted for two other board vacancies, with appointments to be considered at the next regular meeting.

• Approved agenda (unanimous)
• Approved minutes of Jan 8 regular, Jan 8 work session, Jan 23 public hearing (unanimous)
• Approved resolution reappointing Alexander Brown to Planning Architecture and Zoning Board (unanimous)
• Approved amendment to City Manager's contract shifting performance review to midyear (unanimous)
• Adjourned meeting at 6:18 p.m. (unanimous)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will hold a work session to discuss funding for public spaces and infrastructure projects. Key topics include a potential budget transfer to the Downtown Development Authority and a stormwater contract. The session also includes presentations on tax exemptions, traffic calming, and crime statistics.

• Discussion of transferring $250,000 to the DDA for improvements at The Dale and the Town Green
• Discussion of awarding a contract to Civil Construction & Utilities LLC for Dunwick Drive Phase II Stormwater Improvements
• Presentation on the impact of HB 581 Statewide Floating Homestead Exemption
• Review of a resolution for the Atlanta Regional Commission regarding the Downtown Master Plan Livable Centers Initiative Study
• Review of 2024 Crime Statistics

The Board held a work session with no formal votes, discussing several upcoming items. They reviewed the impact of HB 581, a state law that could reduce residential property tax revenue, and scheduled a public hearing for February 26 before deciding whether to opt out. They also discussed a traffic calming plan, an agreement to transfer $250,000 to the DDA for public space improvements, a stormwater contract, and a grant application for the downtown master plan. All these items are scheduled for votes at the next meeting.

• Adopted the meeting agenda unanimously
• Discussed HB 581 floating homestead exemption; public hearing set for Feb 26
• Discussed traffic calming plan; will continue monitoring and consider upgrades
• Agreed to use capital funds for DDA IGA; vote at next meeting
• Discussed awarding stormwater contract to Civil Construction & Utilities LLC; vote at next meeting
• Agreed to proceed with ARC grant application; vote at next meeting
• Reviewed 2024 crime statistics showing 34% decrease
• Adjourned work session unanimously

Downtown Development Authority - Meets the second Tuesday of each month.

The Avondale Estates Downtown Development Authority will hold its regular meeting to vote on the January minutes, review the budget, and hear an economic development report including a Complete Street update and development plans. A key item is a request for a DDA letter of support for the Downtown Master Plan 10-Year Update Grant. The board will also receive updates on microgrants, marketing and communications campaigns, and an email posting policy.

• Budget Report
• Economic Development Report: Complete Street Update and Development Plans
• Request for DDA Letter of Support for Downtown Master Plan 10-Year Update Grant
• Microgrant Update
• Marketing and Communications Status Report (annual video, Barrel People campaign, Shop Local, signage, chair's letter, event dates)

The Avondale Estates Downtown Development Authority approved a letter of support for the LCI master plan, with Chair Deiters signing it. The board also approved the agenda and January minutes, and discussed updates on development projects and a microgrant program. No other formal votes were taken.

• Approved letter of support for LCI master plan (unanimous)
• Approved agenda and January minutes (unanimous)

Historic Preservation Commission - Meets the First Monday of each month.

The Historic Preservation Commission will consider a revision to a previously designated project at 46 Berkeley Road. The proposed work includes porch, siding, window, and garage changes, as well as a new swimming pool. The meeting will also include approval of minutes from January 13, 2025. No new business is listed.

• 46 Berkeley Road: replacement of front stoop with new porch
• 46 Berkeley Road: enclosure of front sunroom with solid walls and windows
• 46 Berkeley Road: new detached garage and driveway repaving with permeable concrete pavers
• 46 Berkeley Road: new swimming pool with fence and block-wall enclosures
• Approval of minutes from January 13, 2025 regular meeting

The Avondale Estates Historic Preservation Commission approved a revised compatible designation for the property at 46 Berkeley Road, owned by William and Mary Andolsek. The project includes a new front porch, sunroom enclosure, siding replacement, rear mud room and screened porch, detached garage, driveway repaving with permeable pavers, and a swimming pool. The motion was approved unanimously. The commission also approved the minutes from the January 13, 2025 meeting and adjourned.

• Approved revised compatible designation for 46 Berkeley Road (unanimous)
• Approved minutes from January 13, 2025 regular meeting (unanimous)
• Adjourned meeting (unanimous)

Board of Mayor & Commissioners

This is a public hearing where the Board of Mayor and Commissioners will receive public comment on whether to opt out of HB-581, which provides a floating homestead exemption. No other business is scheduled.

• Public hearing to receive comment on potentially opting out of HB-581 floating homestead exemption

The Board of Mayor and Commissioners held the first of three public hearings on whether to opt out of HB-581, a floating homestead exemption that caps annual assessed value increases at the inflation rate. No decision was made; the board heard legal explanations and public comments. The board must decide after three hearings, and the choice is permanent.

• Adopted meeting agenda unanimously
• Adjourned public hearing unanimously

Board of Mayor & Commissioners

The January 22, 2025 regular meeting of the Avondale Estates Board of Mayor and Commissioners was cancelled because of inclement weather. No decisions or discussions took place.

• Meeting cancelled; no action taken on reappointing Alexander Brown to the Planning, Architecture and Zoning Board
• Meeting cancelled; no action taken on amending the city manager’s contract

Board of Mayor & Commissioners

This work session of the Board of Mayor and Commissioners was cancelled because of inclement weather. No items were discussed or decided.

• Meeting cancelled; no business conducted.

Greenspace Advisory Committee

The Greenspace Advisory Committee will meet to receive updates on Fletcher Park, discuss ordinance responsibilities, explore forming a 501c3 nonprofit, review maintenance and a greenspace walk, and plan publicity for a tree planting event. No binding decisions are expected; the meeting is largely informational and advisory.

• Fletcher Park update
• Discussion of ordinance responsibilities of the Greenspace Advisory Committee
• Exploring 501c3 nonprofit possibilities
• Maintenance update for city greenspace
• Tree planting event publicity planning

Downtown Development Authority - Meets the second Tuesday of each month.

The Downtown Development Authority will hold a regular meeting with reports on budget, economic development, and complete street updates. Action items include approval of a Placer AI contract, an extension of the Avondale Arts Center lease, a lease for 88 North Avondale to Peters Constructive, and a proposed micro-loan program approval process. Public comment will be heard.

• Placer AI Contract Approval
• Avondale Arts Center Lease Extension
• 88 North Avondale Lease to Peters Constructive
• Proposed Approval Process for Business Micro-Loan Program
• Complete Street Update and Statement

The Avondale Estates Downtown Development Authority approved a $25,000 business micro-grant program, a new lease for the Avondale Arts Center, and a contract for a data analytics tool. The board also received updates on the Complete Street project and various development plans.

• Approved $25,000 business micro-grant program (5-0)
• Approved one-year lease extension for Avondale Arts Center at $250/month (5-0)
• Approved Placer AI data contract, DDA share $8,250 (5-0)
• Approved agenda and December minutes (5-0)

Historic Preservation Commission - Meets the First Monday of each month.

The Avondale Estates Historic Preservation Commission will consider four property designations at its January 13 meeting. Projects include a driveway extension and fence at 89 Clarendon Avenue, rebuilding a two-story addition at 8 Fairfield Plaza, extensive exterior and structural changes at 46 Berkeley Road, and demolition and replacement of a garage/ADU at 21 Kensington Road. The commission also will approve minutes from its December 2024 meeting.

• 46 Berkeley Road – Compatible Designation: nine changes including new front porch, enclosed sunroom, mud room, screened porch, detached garage, driveway repaving with permeable pavers, and a swimming pool with fence and block-wall enclosures.
• 21 Kensington Road – Preservation Designation: demolition of existing garage/ADU and construction of new garage/ADU, new patio, enlarged parking area, and driveway replacement.
• 89 Clarendon Avenue – Compatible Designation: extension of driveway along side elevation and construction of a fence across the driveway extension.
• 8 Fairfield Plaza – Preservation Designation: rebuilding a two-story rear addition on the same footprint as the previous addition damaged by a treefall.

The Avondale Estates Historic Preservation Commission approved four project applications at its January 13, 2025 meeting. Approvals included a driveway and fence at 89 Clarendon Avenue, a rear addition rebuild at 8 Fairfield Plaza, a partial approval with deferred items at 46 Berkeley Road, and a garage/ADU project at 21 Kensington Road with conditions. The commission also approved the December 2, 2024 meeting minutes.

• Approved December 2, 2024 meeting minutes (unanimous)
• Approved 89 Clarendon Avenue driveway extension and fence with conditions (unanimous)
• Approved 8 Fairfield Plaza rear addition rebuild as submitted (unanimous)
• Approved 46 Berkeley Road project except front door, front elevation, and lot coverage deferred for revision (unanimous)
• Approved 21 Kensington Road garage/ADU with conditions on materials and design (unanimous)

Board of Mayor & Commissioners

The Board of Mayor and Commissioners will interview a candidate for the Planning, Architecture, and Zoning Board. Members will consider resolutions regarding the Georgia Interlocal Risk Management Agency and 2025 municipal election qualifying fees.

• Interview of Alexander Brown for Post 1 of the Planning, Architecture, and Zoning Board
• Resolution to join Georgia Interlocal Risk Management Agency (GIRMA) for the New Georgia First Responders PTSD Program
• Resolution to approve 2025 Municipal General Election Qualifying Fees

The Board of Mayor and Commissioners unanimously approved a resolution to join the Georgia Interlocal Risk Management Agency (GIRMA) and participate in its PTSD fund, required by new state law, at an annual premium of $1,924. They also unanimously approved the 2025 municipal general election qualifying fee of $144. The board interviewed Alexander Brown for reappointment to the Planning, Architecture, and Zoning Board but took no action, intending to consider it at the next regular meeting.

• Approved resolution to join GIRMA and participate in PTSD fund (unanimous)
• Approved 2025 municipal general election qualifying fee of $144 (unanimous)
• Adopted meeting agenda (unanimous)
• Approved December 11, 2024 regular meeting and work session minutes (unanimous)
• Interviewed Alexander Brown for Planning & Zoning Board reappointment; no action taken

Board of Mayor & Commissioners

The Avondale Estates Board of Mayor and Commissioners will hold a work session to discuss the impact of HB 581, a statewide floating homestead exemption, and receive an update on residential traffic calming efforts. The agenda also includes public comment, an executive session on personnel matters, and adoption of the meeting agenda.

• Discussion on HB 581 Statewide Floating Homestead Exemption
• Update on Residential Traffic Calming
• Public comment period
• Executive session for personnel matters

The board unanimously agreed to hold public hearings on House Bill 581, the statewide floating homestead exemption, to gather input before deciding whether to opt in or out. The city manager reported that traffic engineers from Kimley-Horn are assessing traffic calming measures, with a report expected before the January 22 meeting. No formal votes were taken on these items; the only votes were to adopt the agenda, enter executive session, reconvene, and adjourn.

• Adopted meeting agenda (unanimous)
• Agreed to hold public hearings on HB 581 (unanimous)
• Entered executive session for personnel matters (unanimous)
• Reconvened into work session (unanimous)
• Adjourned work session (unanimous)