Bay City public meetings in 2023

Historic District Commission

The Bay City Historic District Commission will meet to decide on three applications: a demolition and repair request, a window replacement, and porch step repairs. The agenda also includes approval of previous minutes and public comments.

• HDC 23-26: Notice to Proceed to demolish second-floor sunroom at 312 N. Jackson; COA to repair front porch and siding
• HDC 23-27: COA to replace 12 first-floor windows at 615 N. Sheridan
• HDC 23-25: COA to repair front porch steps at 2115 6th St., including replacing tread/riser boards and replicating pilasters

Planning Commission

The Bay City Planning Commission is meeting to discuss and potentially act on the 2024-2028 Bay City-Bay County Area Parks and Recreation Plan, elect officers, and set the 2024 meeting calendar. They will also continue work on the Master Plan. Public comments on non-agenda items are invited.

• Review of Bay City-Bay County Area Parks and Recreation Plan 2024-2028
• Election of officers
• 2024 meeting calendar
• Master Plan update

Midland Street Management Board

The board will receive a presentation from engineering regarding traffic. Members will also discuss district events, potential fundraisers, and a vegetation control contract with Weiss.

• Engineering presentation regarding traffic by Rachel Phillips
• Weiss Vegetation Control Contract
• District events Entertainment Subcommittee
• Possible Fundraisers

Human Relations Committee

The Human Relations Committee will meet at 4:00 p.m. at 301 Washington Avenue. The agenda includes a call to order, roll call, and the approval of minutes from January and April 2023.

• Approval of minutes for 01/17/2023 and 04/18/2023

Midland Street Management Board

The board is convening for a special meeting. The agenda contains only procedural boilerplate items.

Police & Fire Retirement System Board

The Board of Trustees will review the June 30, 2023 Actuarial Report and 2023 Financial Statements. Members will also discuss a distressed debt search and the 3rd Quarter 2023 Performance Report. The board is scheduled to vote on a DROP Program application for Nathan Webster.

• June 30, 2023 Actuarial Report from Foster & Foster, Inc
• 2023 Financial Statements from Smith & Klaczkiewiz
• 3rd Quarter 2023 Performance Report from AndCo Consulting, LLC
• Nathan Webster’s DROP Program Application
• Resolution of Appreciation for Trustee Douglas Adams

Historic District Commission

The commission will review a request for a Certificate of Appropriateness to repair the front porch steps at 2115 6th St. The proposed work includes replacing tread and riser boards, installing stringers for code compliance, and replicating existing pilasters.

• HDC 23-25: Porch step repairs at 2115 6th St.

Columbus Avenue Management Board

The Columbus Avenue Management Board is holding a regular meeting to approve minutes from September, review financial reports, and discuss new ideas for the street. The agenda is mostly routine, with public comments and reports, and no major decisions listed.

• Approval of September 5, 2023 minutes
• Financial report by Sara Dimitroff
• Discussion of ideas for the street

Brownfield Redevelopment Authority

The Authority will review AKT review letters regarding the July 24, 2023, Uptown TIF submission request. The meeting also includes updates on EPA RLF and EGLE North Peak grants.

• Review of July 24, 2023, Uptown TIF Submission Request AKT Review Letters
• Update on EPA RLF and EGLE North Peak grants

Midland Street Management Board

The Midland Street Management Board is holding its regular monthly meeting. The board will approve minutes, receive financial reports, and hear a presentation on public safety. Old business includes updates on Halloween weekend, district events, possible fundraisers, and free parking signs.

• Presentation on public safety by Caleb Rowell
• Approval of September 26, 2023 minutes
• Financial report from Sara Dimitroff
• Halloween Weekend Update
• Discussion of free parking signs

Planning Commission

The Bay City Planning Commission will consider two new business items: a request to vacate an alley near 108 Adams Street and a site plan for a new furnace building at 900 Harrison. Public comments on non-agenda items will also be heard.

• Case V 23-01: Alley vacation request by Bay City Housing Commission for 190.40 feet of alley in block 135, bounded by Columbus, Adams, Jefferson, and 11th Streets
• Case SPR 23-05: Site plan approval for Mersen USA's new 7,071 sq ft furnace building (F15) in M-2 General Industrial district

Historic District Commission

The Bay City Historic District Commission will consider two certificates of approval (COAs) for work on properties in the historic district. The first is for repairs and replacement materials on a front porch at 608 N. Jackson, and the second is for removal or replacement of water table trim and window pediments at 620 N. Grant. The meeting also includes approval of minutes and public comments.

• HDC 23-23: COA for porch repairs at 608 N. Jackson (roof, ceiling, decking, handrail)
• HDC 23-24: COA for water table trim and window pediment removal at 620 N. Grant
• Approval of minutes from September 27, 2023

Zoning Board of Appeals

The Bay City Zoning Board of Appeals will hold a public hearing to consider two variance requests. The first involves a non-use variance for a fence and deck at 1811 Woodside Ct., and the second involves dimensional variances for a multi-building project at 500 Marquette. The board will also handle routine items like minutes approval and public comment.

• Case Z 23-04: Request for non-use variance to exceed 4-foot fence height limit within 10 feet of side street lot line at 1811 Woodside Ct.
• Case Z 23-04: Request to treat Woodside Avenue frontage as rear yard for a detached deck and 6-foot fence.
• Case Z 23-05: Request for dimensional variance from 10-foot side yard setback for buildings 2-6 at 500 Marquette.
• Case Z 23-05: Request for variance of 9.2 feet from 50-foot building spacing requirement between buildings 9 and 11.

Historic District Commission

The Bay City Historic District Commission is meeting to review a request for a demolition permit for a detached accessory structure at 1915 5th St. The commission may issue a Notice to Proceed under city regulations. The agenda also includes approval of prior meeting minutes and public comments.

• HDC 23-22 – 1915 5th St. – demolition permit for detached accessory structure

Midland Street Management Board

The Midland Street Management Board is holding a regular meeting to approve minutes, review financials, and hear a presentation from Pastor Jamie Milton about the Welcome Table event. The board will also discuss social media, district events, possible fundraisers, and free parking signs.

• Presentation: Pastor Jamie Milton, Welcome Table Event
• Discussion: Social Media/Web possibilities
• Discussion: District events
• Discussion: Possible Fundraisers
• Discussion: Free Parking signs

Planning Commission

The Bay City Planning Commission will consider a site plan request for a 34-unit townhouse condominium development at 500 Marquette Avenue, adjacent to the Riverbend West Nature Area. The meeting also includes approval of past minutes, public comments, and a staff discussion on zoning ordinance and other projects.

• Case SPR 23-03: Site plan review for 34-unit townhouse development at 500 Marquette Avenue
• Approval of past meeting minutes
• Public comments on non-agenda items
• Staff discussion on zoning ordinance and other projects

Historic District Commission

The Bay City Historic District Commission will consider four applications for Certificates of Appropriateness (COAs) to replace windows at historic properties. All requests are for window replacements that match the size and style of existing windows. The commission will also approve minutes from the previous meeting and take public comments.

• HDC 23-18: 9 vinyl double-hung windows at 1600 4th St. (Kirkland Property Solutions o/b Macdowall)
• HDC 23-19: 3 wood double-hung windows at 710 N. Birney (Wallside Windows o/b Huber)
• HDC 23-20: 5 windows at 706 N. Farragut (Wallside o/b Bellsmith)
• HDC 23-21: 20 windows at 1607 5th St. (Thornton o/b Barnhart)

Zoning Board of Appeals

The Bay City Zoning Board of Appeals will hold a public hearing to consider a non-use variance request for a property at 410 N. Grant. The appellant, Mary L. Anderson, seeks to exceed the 14-foot height limit for detached accessory buildings by 6 inches, proposing a height of 14 feet 6 inches at the roof midpoint. The board will also handle routine items such as minutes approval and public comment.

• Case Z 23-03: variance request from Section 122-52(b)(5) for accessory building height at 410 N. Grant
• Proposed height: 14 feet 6 inches (limit is 14 feet at roof midpoint)
• Public hearing scheduled for September 12, 2023, 7:00 PM at City Hall

The board approved the August 8, 2023 meeting minutes unanimously. After discussion, the board voted 5‑0 to deny the non‑use variance requested for 410 N. Grant. The meeting was then adjourned unanimously.

• Approved August 8, 2023 minutes (unanimous)
• Closed public comment (unanimous)
• Closed discussion (unanimous)
• Denied variance for 410 N. Grant (5‑0)
• Adjourned meeting (unanimous)

Columbus Avenue Management Board

The Columbus Avenue Management Board will hold a regular meeting to discuss and vote on several donation requests, including a $1,000 donation to the Arc Strawberry Festival, and consider other items such as flags along Columbus and a donation to the Birney Park Car Show. The board will also review financial reports and approve minutes from the May 2, 2023 meeting.

• Ratification vote on $1,000 donation to Arc Strawberry Festival
• Donation for flags along Columbus
• Donation request to Birney Park Car Show
• Ideas for the street

The Columbus Avenue Management Board approved the May 2, 2023 meeting minutes and current financials. The board ratified a $1,000 donation to the ARC Strawberry Festival and discussed holiday decorations and a fundraiser.

• Approved meeting minutes of May 2, 2023
• Approved financials
• Ratified $1,000 donation to ARC Strawberry Festival
• Approved donation of funds for American flags along Columbus from Avram Golden
• Approved $1,000 donation request from Birney Park Car Show

Historic District Commission

The Bay City Historic District Commission will hold a public meeting to consider three Certificate of Appropriateness (COA) applications for changes to historic properties. The commission will also approve minutes from the previous meeting and take public comments on non-agenda items.

• HDC 23-16: Rebuild and repair front porch at 1701 6th St., including new railing, steps, skirting, and siding
• HDC 23-17: Replace storm door and front door at 2480 Center Ave.
• HDC 23-15: Replace exterior siding with vinyl at 620 N. Grant, including garage and scallops

The commission approved three requests for exterior home renovations, including porch repairs, door replacements, and siding installation. All three motions passed unanimously.

• Approved porch rebuild and repair at 1701 6th St. (unanimous)
• Approved replacement of front and storm doors at 2480 Center Ave. (unanimous)
• Approved installation of vinyl siding and trim at 620 N. Grant (unanimous)
• Approved July 26, 2023 meeting minutes (unanimous)

Planning Commission

The Bay City Planning Commission will consider a site plan application from Bay Carbon for a new 10,000 square foot building and parking area at 800 Marquette Avenue in the M-2 General Industrial district. The commission will also briefly discuss the master plan review. The meeting includes roll call, approval of minutes, and public comments.

• Site plan review (SPR 23-02) for 10,000 sq ft building and parking at 800 Marquette Avenue
• Discussion of master plan review

The Commission unanimously approved a site plan for Bay Carbon to construct a 10,000 square foot building and parking area. The approval requires a landscaping plan for the new parking lot's greenbelt. The Commission also scheduled a final draft review of the Master Plan for September 20, 2023.

• Approved site plan for 10,000 sq ft building and parking at 800 Marquette Avenue (Unanimous)
• Approved July 19, 2023 meeting minutes (Unanimous)

Historic District Commission

The Bay City Historic District Commission will meet to consider a Certificate of Appropriateness (COA) application for replacing an overhead garage door at 1701 6th St. The agenda also includes approval of the previous meeting's minutes and public comments on non-agenda items.

• HDC 23-14 – 1701 6th St. – Crandall: request for COA to replace existing overhead garage door

The Historic District Commission approved a Certificate of Appropriateness for a resident to replace an inoperable overhead garage door. The commission found the proposed work complies with city regulations and federal rehabilitation standards.

• Approved Certificate of Appropriateness for garage door replacement at 1701 6th St. (unanimous)
• Approved July 26, 2023 meeting minutes (unanimous)

Police & Fire Retirement System Board

The Bay City Public Safety and Fire Pension Plan and Retirement System Board of Trustees is holding its quarterly meeting. The board will review the second quarter 2023 performance report and market update from AndCo Consulting, approve minutes, ratify expenses, and review the consultant listing. This is a routine administrative meeting with no major decisions or public hearings on the agenda.

• Approval of minutes from May 9, 2023, and July 18, 2023 meetings
• Ratification of expenses paid by the plan
• Presentation of 2nd Quarter 2023 Performance Report by AndCo Consulting
• Market update by AndCo Consulting
• Review of consultant listing

The Board approved member transactions, quarterly performance reports, and the ratification of plan expenses. It also voted to retain VanOverbeke Michaud & Timmony, P.C. as legal advisors.

• Approved minutes from May 9th and July 18th, 2023 (unanimous)
• Approved member transactions including pension adjustments, new hires, and resignations (unanimous)
• Approved expenses paid by the plan totaling $56,138.02 (unanimous)
• Approved 2nd quarter performance report and market update (unanimous)
• Retained VanOverbeke Michaud & Timmony, P.C. as legal advisors (unanimous)

Zoning Board of Appeals

The Bay City Zoning Board of Appeals will hold a public hearing to consider a use variance request for the property at 600 Adams. The applicant seeks permission to establish a single-family home and a dwelling on the first floor of a commercial or office building in the C-3 Central Business district, which is currently not allowed under Section 122-152.

• Public hearing on Case Z 23-02 for a use variance at 600 Adams
• Request to allow a single-family home and first-floor dwelling in C-3 district
• Applicants: Margeaux Appold & Matt Elsesser o/b James R. Wright

The Zoning Board of Appeals denied a request to allow a single-family home and first-floor dwelling in the C-3 Central Business zoning district. The board determined the request did not meet the necessary standards for a use variance.

• Denied use variance for 600 Adams to allow single-family residential use (3-2)
• Approved June 13, 2023, meeting minutes (unanimous)

Police & Fire Retirement System Board

The Bay City Police & Fire Retirement System Board is holding its annual investment manager meeting, featuring an economic roundtable led by AndCo Consulting and reviews of seven investment managers. The meeting is informational and does not include votes or decisions.

• Economic roundtable led by AndCo Consulting
• Manager review: First Eagle (International Equity)
• Manager review: Fisher Investment (Domestic Equity)
• Manager review: PIMCO (Global Fixed Income)
• Manager review: American Realty Advisors (Core Real Estate)

Historic District Commission

The Bay City Historic District Commission is meeting to consider two Certificates of Appropriateness for exterior porch work on historic properties, and to approve minutes from prior meetings. Public comments on non-agenda items will be heard.

• HDC 23-12: Replace front porch step railings at 1201 6th St. (Rumbika o/b Tusker LLC)
• HDC 23-13: Replace front porch flooring and handrails, repair/replace wooden support posts at 909 McKinley (BZAK Builders LLC o/b Elek)
• Approval of minutes from June 14 and July 12, 2023 meetings

The Commission approved Certificates of Appropriateness for porch railing and flooring replacements at two properties. Both approvals required specific material modifications or painting schedules to meet historic standards.

• Approved COA for 1201 6th St. porch railings with modification to use turned spindles instead of straight ones (Unanimous)
• Approved COA for 909 McKinley porch flooring, handrails, and support post repairs (Unanimous)

Midland Street Management Board

The Midland Street Management Board is holding its regular monthly meeting. The board will hear a presentation from a local pastor, approve minutes, and discuss old business including district events, possible fundraisers, and infrastructure changes like removing brick pavers and trees. They will also consider changing the date of the August meeting.

• Presentation by Jamie Milton, Pastor at Westminster Presbyterian
• Discussion of removal of brick pavers and replacement with concrete
• Discussion of removal of trees/grates
• Discussion of possible fundraisers for Halloween event
• Consideration of changing August meeting date

The Board decided to keep the special assessment amount the same and will revisit the topic in one year. Officers were re-elected to their current positions. The social media and web presence item was tabled until September 2023.

• Approved June 27, 2023 meeting minutes
• Received FY2023 year-to-date financial report
• Decided to keep special assessment amount the same
• Tabled social media/web presence until September 2023
• Confirmed August 22nd as the date for the August meeting
• Re-elected Matt Nemode (Chairman), Jason Clements (Vice-Chairman), and Sara Dimitroff (Secretary/Treasurer)

Planning Commission

The Bay City Planning Commission is meeting to discuss the five-year review of the Bay City Master Plan. The agenda also includes approval of the May 17, 2023 meeting minutes and public comments on non-agenda items.

• Discussion on the five-year review of the Bay City Master Plan

The Commission discussed the five-year review of the Bay City Master Plan and the development of a public comment survey. Members proposed various edits to the survey questions to improve clarity and focus on housing and utilities. No formal votes were taken on the plan, and a revised survey draft is expected by August 16.

• Approved May 17, 2023 meeting minutes (unanimous)

Brownfield Redevelopment Authority

The Brownfield Redevelopment Authority is reviewing four AKT review letters related to a May 31, 2023, Uptown TIF submission request. No other new business or old business was listed for discussion.

• Review of four AKT letters regarding the May 31, 2023, Uptown TIF submission request

The Brownfield Redevelopment Authority approved reimbursement requests for six multi-family buildings. The total approved State/Local reimbursement is $2,765,230.13, following the removal of $90,209.28 in ineligible activities.

• Approved May 2, 2023 meeting minutes
• Approved 4 Uptown TIF Submission Request AKT Review Letters for $2,765,230.13 in reimbursements

Police & Fire Retirement System Board

The Bay City Police & Fire Retirement System Board is holding its annual investment manager meeting, featuring an economic roundtable led by AndCo Consulting and reviews of seven investment managers. The meeting is informational and involves manager presentations and discussions, with no votes or decisions listed on the agenda.

• Economic roundtable led by AndCo Consulting
• Manager review: First Eagle (International Equity)
• Manager review: Fisher Investment (Domestic Equity)
• Manager review: PIMCO (Global Fixed Income)
• Manager review: American Realty Advisors (Core Real Estate), Baird, Ancora, PNC Capital Advisors

The Board held its annual meeting to discuss economic trends and review individual performance presentations from seven investment managers. No formal votes or policy changes were recorded.

Historic District Commission

The Bay City Historic District Commission will consider two applications for Certificates of Appropriateness (COAs) for exterior alterations to historic properties. The first involves replacing a deteriorating front porch at 319 N. VanBuren St., and the second involves porch repairs and honeybee infestation remediation at 2018 Center Ave. The meeting also includes approval of previous minutes and public comments.

• HDC 23-10: COA request to remove and replace front porch at 319 N. VanBuren St.
• HDC 23-11: COA request to replace front and back porch elements at 2018 Center Ave.
• HDC 23-11: Remediation of honeybee infestation on carriage house north wall at 2018 Center Ave.

The commission approved Certificates of Appropriateness for porch replacements and carriage house repairs at two different addresses. The board also postponed the approval of the June 14, 2023, meeting minutes.

• Approved porch removal and replacement at 319 N. VanBuren St. (Unanimous)
• Approved porch riser, step, and railing replacement and bee infestation remediation at 2018 Center Ave. (Unanimous)
• Postponed approval of June 14, 2023, meeting minutes (Unanimous)

Historic District Commission

This meeting of the Bay City Historic District Commission has no published agenda. The only available record is the minutes from the meeting, so no specific decisions or discussions are listed for this session.

Midland Street Management Board

The board approved the May 30, 2023, meeting minutes and received the fiscal year 2023 year-to-date financial report. Several items, including bylaw changes and social media presence, were tabled for future meetings.

• Approved May 30, 2023, meeting minutes
• Received fiscal year 2023 year-to-date financial report
• Tabled social media/web presence until September 2023
• Tabled bylaw changes and vote until July 2023
• Decided meeting start time will remain the same

Historic District Commission

The Bay City Historic District Commission will consider two applications for work on properties in the historic district. One seeks a Certificate of Appropriateness for porch changes at 2129 6th St., and the other requests a Notice to Proceed to demolish a drive-through canopy and a Certificate of Appropriateness for new awnings and siding at 314 E. Midland St. The meeting also includes approval of minutes and public comments.

• HDC 23-08: COA for porch decking replacement, wing wall removal, step modification, and handrail addition at 2129 6th St.
• HDC 23-09: Notice to Proceed to demolish drive-through canopy at 314 E. Midland St. (Moltus o/b Lake Huron Credit Union)
• HDC 23-09: COA for two freestanding steel awnings and replacement of metal siding with new metal wall panels

The Historic District Commission approved demolition and construction requests for a credit union branch and a residential porch. Both applications were passed unanimously.

• Approved demolition of drive-through canopy at 314 E. Midland St. (unanimous)
• Approved installation of two steel awnings and new metal wall panels at 314 E. Midland St. (unanimous)
• Approved replacement of front porch decking, removal of wing walls, and modification of steps at 2129 6th St. (unanimous)
• Approved May 10, 2023 meeting minutes (unanimous)

Zoning Board of Appeals

The Bay City Zoning Board of Appeals will hold a public hearing to consider a variance request for a property at 801 S. Wenona. The applicant seeks a non-use variance to allow a detached accessory structure with a four-foot front yard setback along Clay Street, where 20 feet is normally required. The board will also handle routine items such as minutes approval and public comment.

• Case Z 23-01: Variance request by Richard Szczepanski for 801 S. Wenona to reduce front yard setback from 20 ft to 4 ft for an accessory building.
• Public hearing on the variance request.
• Approval of minutes from previous meeting.
• Public comment period for non-agenda items.

The Zoning Board of Appeals approved a non-use variance for a resident to build an 8ft x 12ft woodshed on a pie-shaped lot. The variance allows a 4-foot setback from the Clay Street property line instead of the required 20 feet.

• Approved October 11, 2022 meeting minutes (Unanimous)
• Approved November 10, 2022 meeting minutes (3-0-1)
• Approved setback variance for 8ft x 12ft shed at 801 S. Wenona (4-0)
• Granted variance immediately (Unanimous)

Midland Street Management Board

The Midland Street Management Board is holding its regular monthly meeting to approve prior minutes, review financial reports, and discuss district operations. The board will also cover meeting conduct rules, public comments, and old business including a lighting project, social media/web options, district event dates, and possible fundraisers. New business and adjournment follow.

• Approval of April 25, 2023 minutes
• Financial report by Sara Dimitroff
• Lighting project update
• Social media/web possibilities
• District events – confirm dates for application

The board approved the minutes from the April 25, 2023 meeting and received the fiscal year 2023 year-to-date financial report. Members discussed potential district events, social media presence, and vacant buildings, but no formal actions were taken on these items.

• Approved minutes from April 25, 2023 meeting
• Received fiscal year 2023 year-to-date financial report

Historic District Commission

This meeting has no published agenda. The agenda text states only that no agenda is available and directs readers to view minutes. Therefore, no specific decisions or discussions are listed for this meeting.

Planning Commission

The Bay City Planning Commission will hold two public hearings: one on a Michigan DNR Trust Fund grant application for developing the Niagara Woods Nature Area, and another on amending the zoning code to add new adult-use marijuana license types. The commission will also approve past minutes and take public comments on non-agenda items.

• Public hearing on DNR Trust Fund grant for Niagara Woods Nature Area at 75 Niagara Street
• Proposed development includes universal access, shoreline fishing, nature play area, trails, benches, hammock poles, and interpretive signage
• Public hearing on zoning amendment to Chapter 122, Articles VIII and X, adding adult-use marijuana license types

The commission recommended that the City Commission adopt amendments to the zoning ordinance to add new adult-use marihuana license types. A public hearing was also held regarding a DNR grant application for the Niagara Woods Nature Area, though no commission action was required.

• Approved April 19, 2023 meeting minutes (unanimous)
• Recommended City Commission adopt zoning amendments for Class A Microbusiness, Processor, and Designated Consumption Establishment licenses
• Held public hearing for Niagara Woods Nature Area DNR grant application (no action required)

Historic District Commission

The Bay City Historic District Commission is meeting to consider a Certificate of Appropriateness (COA) for repairs to the front porch steps and side wall wood at 1514 Center Ave. The agenda also includes approval of the previous meeting's minutes and public comments on non-agenda items.

• Public hearing on COA HDC 23-05 for 1514 Center Ave. to repair and replace front porch steps and side wall wood
• Approval of minutes from April 26, 2023 meeting
• Public comments on non-agenda items

The Historic District Commission approved a Certificate of Appropriateness for the repair and replacement of front porch steps and side walls at 1514 Center Ave. The commission also noted the resignation of member Erica Armstrong.

• Approved Certificate of Appropriateness for porch step and side wall repairs at 1514 Center Ave. (Unanimous)
• Approved April 26, 2023 meeting minutes (Unanimous)

Police & Fire Retirement System Board

The Board approved member transactions, ratified plan expenses, and voted to raise funds for benefit payments and administrative costs. The total fund asset allocation was reported as $51,763,459 as of March 31, 2023.

• Approved minutes from February 14 and April 5, 2023 (unanimous)
• Approved member transactions including one pension adjustment, one new hire, and one resignation (unanimous)
• Approved expenses paid by the plan totaling $42,385.69 (unanimous)
• Approved motion to raise funds for liquidity needs per consultant recommendation (unanimous)

Columbus Avenue Management Board

The Columbus Avenue Management Board is holding a regular meeting to approve minutes, hear public comments, review financials, and discuss new business including ideas for the street and the Arc Strawberry Festival. They will also hear a sidewalk café presentation from the State Theater. The meeting is largely procedural with some discussion items.

• Approval of April 11, 2023 minutes
• Financial report
• Discussion of ideas for the street
• Arc Strawberry Festival discussion
• Sidewalk Café presentation by State Theater

The Columbus Avenue Management Board approved the April 11, 2023 meeting minutes and the financial report. No substantive decisions were made; discussions included parking for the Strawberry Festival and a possible re-bid of the snow plow contract.

• Approved April 11, 2023 meeting minutes
• Approved financial report

Brownfield Redevelopment Authority

The Authority will meet to consider the approval of the FY24 Budget and review bylaws. The agenda also includes the approval of minutes from the January 24, 2023, meeting.

• FY24 Budget Approval
• Bylaws review

Historic District Commission

The Bay City Historic District Commission will consider three applications for work on historic properties: a porch repair at 1514 Center Ave., a chimney demolition at 604 N. Monroe, and window replacement at 614 Nurmi Ct. The meeting also includes approval of prior minutes and public comments.

• HDC 23-05: Certificate of Appropriateness for porch step repair/replacement at 1514 Center Ave.
• HDC 23-06: Notice to Proceed for chimney demolition at 604 N. Monroe.
• HDC 23-07: Certificate of Appropriateness to replace 13 double hung windows at 614 Nurmi Ct.

The Historic District Commission approved a demolition notice for a collapsed chimney and a certificate for window replacements. The commission also issued a resolution of support for Bay County Habitat for Humanity projects.

• Approved Notice to Proceed with Demolition of a chimney at 604 N. Monroe (Unanimous)
• Approved Certificate of Appropriateness to replace 13 windows at 614 Nurmi Ct. (Unanimous)
• Approved Resolution of Support for Bay County Habitat for Humanity projects on Park Ave and Grant Street (Unanimous)
• Approved meeting minutes from April 12, 2023 (Unanimous)
• Advanced HDC 23-05 (1514 Center Ave) to next agenda item due to applicant absence

Midland Street Management Board

The Midland Street Management Board is holding its regular monthly meeting. The agenda includes routine items like approving minutes and financial reports, as well as discussions on the lighting project, social media/web possibilities, district events, the farmers market, and possible fundraisers.

• Lighting Project update
• Social media/web possibilities discussion
• District events – confirm dates for application
• Farmers Market discussion
• Possible fundraisers discussion

The board approved the minutes from the March 21, 2023, meeting and received a year-to-date financial report for Fiscal Year 2023. Members discussed the installation of white lights for the Midland Street Lighting Project and potential summer events.

• Approved March 21, 2023 meeting minutes
• Received FY2023 year-to-date financial report
• Tabled social media/web presence discussion
• Placed Farmer's Market on hold until next year

Planning Commission

The Bay City Planning Commission is meeting to discuss the Bay City Master Plan's Future Land Use Map, including a staff presentation on the Zoning Map and Future Land Use Map. The agenda also includes routine items like roll call, approval of minutes, and public comments. No final decisions are scheduled; this is a discussion item.

• Discussion of Bay City Master Plan Future Land Use Map
• Staff presentation on Zoning Map and Future Land Use Map
• Public comments on non-agenda items

The Commission received a staff presentation regarding the Future Land Use Map and Zoning Map. Staff discussed how land use designations correspond to zoning categories and noted that Form-Based Code will not be implemented at this time. No formal votes were taken on the maps.

• Approved meeting minutes for February 15, 2023, and March 15, 2023 (unanimous)

Human Relations Committee

The committee meeting consisted of a presentation by the Bay Area Community Foundation. No substantive items were approved or decided during the session.

Historic District Commission

The Bay City Historic District Commission will consider three Certificate of Appropriateness (COA) requests for properties in the historic district, including a new accessory building, a demolition and new garage, and window replacements. The meeting also includes approval of minutes and public comments.

• HDC 23-02: New 15' x 30' accessory building and pergola, plus limewash brick at 2211 Carroll Rd
• HDC 23-03: Demolition of attached garage, new detached garage, windows, doors, stucco, lighting at 2142 Center Ave
• HDC 23-04: Replacement of 15 double hung windows at 2129 6th St

The Commission granted Certificates of Appropriateness for three residential projects involving new accessory buildings, window replacements, and exterior finishes. It also authorized the demolition of one attached garage to make way for a new detached structure.

• Approved new accessory building (max 16’x31’) and detached pergola at 2211 Carroll Rd (Unanimous)
• Approved limewashing of brick exterior at 2211 Carroll Rd (Unanimous)
• Approved demolition of attached garage at 2142 Center Ave (Unanimous)
• Approved new detached garage, windows, doors, and stucco work at 2142 Center Ave (Unanimous)
• Approved replacement of 15 double hung windows at 2129 6th St (Unanimous)
• Approved February 8, 2023 meeting minutes (Unanimous)

Columbus Avenue Management Board

The Columbus Avenue Management Board is holding a regular meeting with routine items like minutes approval and financial reports. New business includes discussing ideas for the street and the Arc Strawberry Festival, while other business covers a sidewalk cafe presentation for the State Theater.

• Discussion of ideas for Columbus Avenue street
• Arc Strawberry Festival discussion
• Sidewalk Cafe presentation for State Theater on May 2 at 4:00 PM

The board approved the meeting minutes from March 14, 2023, and the financial reports. Members discussed preliminary ideas for a Strawberry Festival and street improvements, with costs and specific plans to be presented at the next meeting.

• Approved March 14, 2023 meeting minutes
• Approved financial reports

Police & Fire Retirement System Board

The Bay City Police & Fire Retirement System Board of Trustees is holding a special meeting to discuss the Millennium Conversion with AndCo Consulting, LLC. The agenda includes public comment and a discussion item, with no formal votes or decisions listed.

• Discussion of Millennium Conversion with AndCo Consulting, LLC
• Public comment period

The Board of Trustees voted to redeem all shares from Millennium following a recommendation from AndCo Consulting, LLC. This action was taken because Millennium is requiring a conversion to a new share class with more restrictive liquidity policies and a new incentive floor fee.

• Approved motion to redeem all shares from Millennium (unanimous)

Human Relations Committee

The Bay City Human Relations Committee is meeting to handle routine business, including approving minutes and hearing public comments. The main items are two investigations, HRC 2023-01 and HRC 2023-02, listed under new business. No other substantive decisions are on the agenda.

• Investigation of HRC 2023-01
• Investigation of HRC 2023-02
• Approval of minutes from September meeting
• Public comments on non-agenda items

Midland Street Management Board

The Midland Street Management Board is holding its regular monthly meeting. The board will approve prior minutes, review financials, and discuss old business including the lighting project timeline, social media/web options, district events, and the farmers market. New business includes a possible fundraiser for Good Samaritan.

• Approval of February 21, 2023 minutes
• Financial report
• Lighting project installation timeline
• Social media/web possibilities
• Possible fundraiser for Good Samaritan

The board approved the February 21, 2023, meeting minutes and received the fiscal year 2023 financial report. Members discussed a $140,000 street lighting project and proposed a series of monthly district events. No final decisions were made regarding the lighting costs, social media pricing, or the special assessment.

• Approved February 21, 2023, meeting minutes (carried)
• Received fiscal year 2023 financial report (carried)

Planning Commission

The Bay City Planning Commission is meeting to discuss the five-year review of the Master Plan, focusing on Chapter 6: Economic Development, with a presentation from city staff. The agenda also includes routine items like approving previous meeting minutes and public comments.

• Discussion on five-year review of Master Plan Chapter 6: Economic Development
• Presentation by City's Economic Development Staff
• Approval of 1/18/23 meeting minutes

The commission reviewed proposed updates to Chapter 6 (Economic Development) of the Bay City Master Plan. Staff presented revisions regarding STEM, broadband access, and community amenities. No formal votes were taken on the plan updates, as members will submit follow-up edits to the Planning & Zoning Manager.

• Approved January 18, 2023 meeting minutes (unanimous)

Columbus Avenue Management Board

The Columbus Avenue Management Board is holding its regular monthly meeting. The agenda includes approval of minutes, public comments, and a financial report. Under new business, the board will discuss ideas for the street and a possible rescheduling of the April meeting from the 4th to the 11th.

• Discussion of ideas for Columbus Avenue
• Possible reschedule of April meeting from April 4 to April 11
• Approval of February 7, 2023 meeting minutes
• Financial report

The board approved the February 7, 2023 meeting minutes and the financial reports. Members agreed to move the April meeting date to April 11, 2023. The board discussed gathering ideas for the street for the next meeting.

• Approved February 7, 2023 meeting minutes
• Approved financial reports
• Moved April meeting from April 4 to April 11, 2023

Historic District Commission

This meeting has no published agenda. The agenda text states that no agenda is available and directs readers to view the minutes instead. Therefore, no specific decisions or discussions are listed for this meeting.

Midland Street Management Board

The board approved the FY24 budget and the minutes from the January 24, 2023, meeting. Members discussed upcoming street lighting installations and potential district events, including a spring cleanup and farmers market.

• Approved minutes from January 24, 2023, meeting
• Approved FY24 budget
• Received year-to-date expenses report for Fiscal year 2023

Planning Commission

The commission discussed the 2022 Planning Department Annual Report and the five-year review of the Master Plan. Staff recommended against implementing form-based code in the new zoning ordinance at this time due to potential boundary and implementation problems. No formal votes were recorded on these items.

Police & Fire Retirement System Board

The Bay City Police & Fire Retirement System Board of Trustees is holding its quarterly meeting to review pension plan transactions, expenses, and investment performance. They will receive the Q4 2022 performance report and market updates from AndCo Consulting, and discuss/approve the 2024 fiscal year budget and a fiduciary liability insurance renewal.

• Approval of minutes from November 8, 2022 meeting
• Ratification of expenses paid by the plan
• Receive transfer letters for Q4 2022
• Presentation of Q4 2022 performance report by AndCo Consulting
• Discuss/approve 2024 fiscal year Police & Fire Retirement budget

The Board of Trustees approved the 2024 fiscal year budget and ratified over $71,000 in plan expenses. The board also approved member transactions including retirements, new hires, and pension adjustments.

• Approved 2024 Fiscal Year Police & Fire Retirement Budget (unanimous)
• Approved expenses paid by the plan totaling $71,355.92 (unanimous)
• Approved member transactions for retirements, new hires, and pension adjustments (unanimous)
• Approved minutes from November 8, 2022 meeting (unanimous)
• Accepted 4th quarter performance report and market updates (unanimous)

Historic District Commission

The Bay City Historic District Commission will meet to consider two certificate of appropriateness requests: one for adding rooftop dormers to a building at 106 S. Walnut, and another for a permanent lighting installation along Midland St. between Linn St. and Henry St. The commission will also elect officers for chair, vice-chair, and secretary.

• HDC 22-37 – 106 S. Walnut – request for COA to add two rooftop dormers to rear of building
• HDC 23-01 – 600 Block Midland St. – request for COA for permanent lighting installation between buildings along Midland St. between Linn St. and Henry St.
• Election of officers: Chair, Vice-Chair, Secretary

The Historic District Commission approved two Certificates of Appropriateness for building modifications. The commission also held elections for its officers.

• Approved Certificate of Appropriateness for two rooftop dormers at 106 S. Walnut (Unanimous)
• Approved Certificate of Appropriateness for permanent lighting installation on 600 Block Midland St. (Unanimous)
• Approved meeting minutes from December 14, 2022 (Unanimous)
• Elected Mary Ewald-Sayles as Chair (Unanimous)
• Elected Ashley Meier as Vice-Chair (Unanimous)
• Elected Lorelie Doerr as Secretary (Unanimous)

Columbus Avenue Management Board

The Columbus Avenue Management Board is holding a regular meeting to approve minutes, hear public comments, review financial reports, and vote on the FY24 budget. They will also introduce a new board member and discuss ideas for the street.

• Approval of minutes from November 1, 2022
• Financial report by Sara Dimitroff
• FY24 budget approval
• Introduction of new board member
• Discussion of ideas for the street

The board approved the meeting minutes from November 1, 2022, and accepted both current and FY24 financial reports. Members discussed the need for crosswalk markings along Columbus Avenue. The next meeting was rescheduled to March 14.

• Approved November 1, 2022 meeting minutes
• Approved financial reports
• Approved FY24 financials
• Rescheduled March 7 meeting to March 14

Downtown Development Authority

The boards will review December minutes and financial summaries via consent agendas. Discussion items include committee updates, a board resignation, and the strategic plan.

• Acceptance of DMB resignation
• Discussion of DMB Vice-Chair position
• Updates on Façade and Fireplace Grants
• Strategic Plan update
• Michigan Main Street update

The Downtown Development Authority and Downtown Management Board approved their respective agendas and December financial summaries. The board also accepted the resignations of two DMB members.

• Approved DDA agenda (all in favor)
• Approved DMB agenda (all in favor)
• Approved DDA December minutes and financial summary (all in favor)
• Approved DMB December minutes and financial summary (all in favor)
• Accepted resignations of Andrew Heppner and Erin Poltorak from DMB (all in favor)

Brownfield Redevelopment Authority

The Brownfield Redevelopment Authority is meeting to review an August 2022 Uptown TIF submission with AKT review letters, receive updates on active plans and EGLE grants, and elect officers. The board will also consider approving minutes from the April 19, 2022 meeting.

• August 30, 2022 Uptown TIF Submission Request with AKT Review Letters (2)
• Active Plan Summary
• Active EGLE Grants Summary
• Election of Officers
• Approval of April 19, 2022 meeting minutes

The Brownfield Redevelopment Authority approved several reimbursement requests for the Uptown redevelopment based on AKT Peerless recommendations. The board also voted to delay tax capture for Wilkinson Minerals until 2026. Additionally, the board voted to maintain current officers.

• Approved AKT Peerless recommendations for Uptown TIF reimbursements: $2,273,277.63 (SSP-I), $1,579,176.51 (SSP-II), $1,229,547.14 (SSP-IV), and $415,863.53 (URD-V)
• Approved delay of tax capture for Wilkinson Minerals until 2026
• Approved April 19, 2022 meeting minutes
• Decided to keep current officers as is

Midland Street Management Board

The Midland Street Management Board is holding a regular meeting to approve minutes, review financials, and discuss old and new business. Key items include the lighting project, with a Historic Commission approval meeting scheduled for February 8th, and new events and social media presence.

• Approval of November 22, 2022 minutes
• Financial report
• Lighting project: Historic Commission approval meeting on Feb 8, 7:00 p.m., and installation timeline
• New events discussion by Entertainment Subcommittee
• Social media presence discussion

The board approved the minutes from the November meeting. Members discussed potential lighting for the Midland Street Lighting Project and proposed social media outreach and community events.

• Approved November meeting minutes
• Received year-to-date financial report
• Agreed to invite Meghan Lupo to a future meeting regarding social media outreach

Planning Commission

The Planning Commission unanimously approved a site plan for an outdoor boat storage business. The approval requires the installation of solid fabric screening on the north fence line and a stormwater management permit from the engineering department.

• Approved site plan SPR 23-1 for outdoor boat storage at 1151 Evergreen Drive (unanimous)
• Approved November 29, 2022 meeting minutes with one punctuation correction (unanimous)

Human Relations Committee

The Human Relations Committee is holding a regular meeting on January 17, 2023, at 4:00 p.m. in Room 306 of 301 Washington Avenue. The agenda includes approval of minutes from the October meeting, public comments, unfinished business, and new business. No specific action items are listed, so the meeting appears to be routine procedural business.

• Approval of minutes from October meeting
• Public comments on non-agenda items
• Unfinished business and new business items

The committee met on January 17, 2023. The only substantive action taken was the approval of the minutes from the October meeting.

• Approved October meeting minutes (5-0)

Historic District Commission

This Historic District Commission meeting has no published agenda. The agenda text states only that no agenda is available and directs readers to view the minutes. As a result, no specific decisions or discussion items can be reported.