Middle Rio Grande Development Council public meetings in 2025
25 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Executive Committee Meeting
The Middle Rio Grande Development Council Executive Committee will meet to discuss potential changes to the Property Management Policy. The committee will also review a status update regarding the 211 contract.
- Changes to the Property Management Policy
- Status update on the 211 contract
- Information on the December 10, 2025 MRGDC Board Meeting
Foundation Committee Meeting
The Foundation Committee will meet to discuss and potentially approve sponsorships for the Volunteer Income Tax Assistance (VITA) programs in Dimmit County and Maverick County.
- Approval of Dimmit County VITA Sponsorship
- Approval of Maverick County VITA Sponsorship
BOARD OF DIRECTORS MEETING
The Middle Rio Grande Development Council board meets to ratify contracts and approve grants across multiple advisory and standing committees. Items include a $90,000 communications equipment contract for 9-1-1 centers, a $23,284 maintenance renewal, and $11 million in child-care funding awards.
- Ratify $90,000 contract with Western States Communications Inc for 9-1-1 front/back-room installation at 11 PSAPs
- Renew PSAP Recorder maintenance agreement with Equature DSS Corporation for $23,284 (Nov 2025–Oct 2026)
- Approve $25,545 for ESRI ArcGIS Enterprise Standard Licensing Mapping Software
- Ratify FY 2025 CEDAF Contract for $9,147 under Community & Economic Development Committee
- Accept $11,055,384 Child Care Services Formula Allocation grant from Aug 2025 to Dec 2026
Finance Committee Meeting
The Finance Committee will meet to ratify expenditures and obligations for goods and services exceeding $25,000. The committee will also receive a finance report update regarding the Statement of Expenditures.
- Ratification of expenditures/obligations of goods and services over $25,000
- Finance Report update of Statement of Expenditures
BYLAWS AND POLICIES COMMITTEE MEETING
The Bylaws and Policies Committee will meet to discuss and potentially take action on updates or changes to the Middle Rio Grande Development Council Board of Directors bylaws.
- Discussion and/or action to approve updated/changes to MRGDC Board of Directors bylaws
NOMINATING COMMITTEE
The Middle Rio Grande Development Council’s Nominating Committee will meet to discuss and possibly authorize recommended officers for the FY 2024-2025 board, including president, vice-presidents, secretary, treasurer, and immediate past president. The meeting is procedural and does not include other substantive business.
FOUNDATION COMMITTEE
The Middle Rio Grande Development Council Foundation Committee will meet to discuss updates to its bylaws. The committee is also seeking ratification for a specific community sponsorship.
- Ratification of $500 sponsorship for Dimmit County back to school supply drive
- Discussion and/or action to approve updates/changes to MRGDC Foundation bylaws
EXECUTIVE COMMITTEE
The Middle Rio Grande Development Council’s Executive Committee will decide on routine administrative actions including the 2025–2026 holiday schedule, salary schedule amendments, and extensions to child care and One-Stop contracts. It will also review policy updates for cash management, cash forecasting, and GASB-96 compliance, and convene a closed session to evaluate the Executive Director.
- Authorize 2025–2026 holiday schedule
- Amend salary schedule
- Approve child care contract extension (Oct 1, 2025–Sep 30, 2026)
- Approve One-Stop contract extension (Oct 1, 2025–Sep 30, 2026)
- Update cash management, cash forecasting, and GASB-96 policies
FINANCE COMMITTEE
The Middle Rio Grande Development Council Finance Committee will meet to review and ratify expenditures and obligations for goods and services exceeding $25,000. A finance report update on the "Statement of Expenditures" will also be presented.
- Ratification of expenditures/obligations over $25,000
- Finance Report update: 'Statement of Expenditures'
BOARD OF DIRECTORS MEETING
The Middle Rio Grande Development Council Board of Directors will decide on the FY2026 budget, approve contract extensions, and update financial policies. They will also ratify board officers and review program reports from advisory committees.
- Approve FY2026 budget beginning October 1, 2025
- Ratify $1,059,723.16 211 Budget Amendment for 3 years
- Approve $1,703,704 and $1,744,430 9-1-1 grant funds for FY2026 and FY2027
- Ratify $43,100.92 two-year Criminal Justice Advisory Committee contract
- Authorize FY2025-2026 Holiday Schedule and Board Officers
Board of Directors Council Meeting
The Middle Rio Grande Development Council Board of Directors will meet to conduct elections and approve leadership roles. The board will also discuss and potentially approve the budget for the fiscal year starting October 1, 2025.
- Election of members-at-large and education representative
- Approval of board officers to the executive committee
- Discussion and action to approve budget for fiscal year Oct 1, 2025 - Sept 30, 2026
BUDGET COMMITTEE
The Middle Rio Grande Development Council’s Budget Committee will meet to discuss and possibly approve the fiscal year 2026 budget and amend the current mid-year budget to include salary increases effective September 1, 2025. No other substantive items are listed on the agenda.
- Fiscal Year 2026 budget approval
- Mid-year 2024-2025 budget amendment for salary increases effective September 1, 2025
FINANCE COMMITTEE
The Finance Committee will meet to ratify expenditures and obligations for goods and services exceeding $25,000. The committee will also receive an update on the Statement of Expenditures.
- Ratification of expenditures/obligations of goods and services over $25,000
- Finance Report update of Statement of Expenditures
EXECUTIVE COMMITTEE
The Executive Committee will discuss and potentially act on a health insurance plan and a corrective action plan for administration services. The body will also review the Journal Voucher Policy and membership dues.
- Ratification of health insurance plan with a .9% employee increase
- Update to the Journal Voucher Policy
- Submission of a corrective action plan for MRGDC Administration Services to the Texas Department of Agriculture
- Information item regarding membership dues increase
BOARD OF DIRECTORS MEETING
The Middle Rio Grande Development Council’s Board of Directors will meet June 16 to decide on ratifying a $891,089.94 contract with Intrado for 911 call-handling equipment and to approve updated policies for health insurance, journal vouchers, and Area Agency on Aging operations. Members will also hear reports from advisory committees on aging, 2-1-1 services, homeland security, criminal justice, and solid waste.
- Ratify $891,089.94 Intrado contract for 911 call-handling equipment replacement
- Ratify health insurance plan increase of 0.9% for employees
- Approve Amendment No. 5 to HHSC Contract No. HHS00874100017 for Area Agency on Aging
- Update Journal Voucher Policy
- Ratify expenditures over $25,000
Audit Committee Meeting
The Audit Committee will meet to discuss and potentially approve the certified annual audit for the fiscal year running from October 1, 2023, through September 30, 2024. The audit was prepared by Garza/ Gonzales and Associates.
- Review and approval of the FY Oct 1, 2023 - Sept 30, 2024 certified annual audit by Garza/ Gonzales and Associates
BOARD OF DIRECTORS MEETING
The Middle Rio Grande Development Council Board of Directors will discuss the mid-year budget for FY 2024-2025 and review a certified annual audit. The board is also considering several contracts and grant applications across public safety, workforce, and aging services.
- Proposed award of $114,892.79 to Western States Communications for the 911 Regional Public Safety Answering Points UPS Project
- Approval of Mid-Year Budget FY 2024-2025
- Review of certified annual audit by Garza/Gonzales and Associates for FY Oct 1, 2023 – Sept 30, 2024
- Proposed acceptance of Wagner-Peyser Employment Service award totaling $7,032
- Ratification of expenditures for goods and services over $25,000
Budget Committee Meeting
The Budget Committee will meet to discuss and potentially take action to approve the Mid-Year Budget for Fiscal Year 2024-25.
- Approval of Mid-Year Budget FY 24-25
Foundation Committee Meeting
The Middle Rio Grande Development Council Foundation Committee will meet to discuss a community sponsorship and potential updates to its bylaws.
- Proposed $500 sponsorship for Carrizo Springs Community Services Agency of South Texas Senior Fun day
- Discussion on contacting legal counsel to update bylaws
Finance Committee Meeting
The Finance Committee will meet to ratify expenditures and obligations for goods and services exceeding $25,000. The committee will also receive a finance report update regarding the Statement of Expenditures.
- Ratification of expenditures/obligations of goods and services over $25,000
- Finance Report update of Statement of Expenditures
Executive Committee Meeting
The Middle Rio Grande Development Council Executive Committee will meet to consider two action items. The body will discuss and potentially act on an energy provider contract and the removal of Edwards County from the Board of Directors Bylaws.
- Approval of contract for energy provider
- Removal of Edwards County from the Board of Directors Bylaws
FINANCE COMMITTEE MEETING
The Middle Rio Grande Development Council Finance Committee will meet to ratify expenditures over $25,000, receive a finance report update, review the FY24 audit status, and hear an update on gas cards. The meeting is procedural with no major decisions expected.
- Ratification of expenditures/obligations of goods and services over $25,000
- Finance Report update of "Statement of Expenditures"
- Status on Audit FY24
- Update on gas cards
EXECUTIVE COMMITTEE MEETING
The Middle Rio Grande Development Council’s Executive Committee will meet on February 26, 2025 to review and potentially approve updates to internal policies including travel, late payment, and cost allocation. The committee will also discuss and consider approving a Request for Proposal for an Energy Provider.
- Updates to travel policy
- Addition of late payment policy
- Updates to cost allocation policy
- Approval of RFP for Energy Provider
FOUNDATION COMMITTEE MEETING
The Foundation Committee of the Middle Rio Grande Development Council will meet to handle routine business. Members will discuss and possibly act on a vacant position and ratify a $300 sponsorship from the Community Services Agency of South Texas for Christmas Food Boxes in December 2024.
- Ratification of $300 sponsorship for Christmas Food Boxes from Community Services Agency of South Texas
- Discussion and potential approval of a vacancy position
BOARD OF DIRECTORS MEETING
The Middle Rio Grande Development Council is meeting to approve various regional policies and grant applications. The board will discuss funding for public safety infrastructure and workforce development contracts.
- Ratification of TWC Child Care Services Formula Allocation amendment for $10,542,994
- Award of $241,000 to Intrado for router replacement for 12 PSAPs
- Award of $30,000 to LD Tech LLC for FY 2025 911 Geodatabase maintenance
- Grant applications to Governor Public Safety Office totaling $242,711 for radio systems, planning, and LEPTA
- Approval of a new late payment fee policy and updates to travel and cost allocation policies