Brooks public meetings in 2024
14 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Special Board of Directors Meeting | Strategic Work Session II
The Brooks Board of Directors will hold a special work session to discuss and possibly approve two resolutions: a revision to the Brooks Brand Statement and the proposed FY2025–FY2030 Strategic Goals. The meeting also includes routine items like approving past minutes, financial reports, and upcoming events.
- Resolution No. 121724-1305: Approval of revised Brooks Brand Statement
- Resolution No. 121724-1306: Approval of FY2025–FY2030 Strategic Goals
- Approval of November 19, 2024 Board of Directors meeting minutes
- Monthly financials report
- Tenant Mixer/Public Art Unveiling on December 18, 2024
Board of Directors B Session
The Brooks, TX Board of Directors will consider adopting a legislative agenda for the 89th Texas Legislature session and vote on a three-year janitorial services contract with Davis Moving & Cleaning, LLC. The meeting also includes a San Antonio Arboretum update, financial reports, and a strategic planning discussion.
- Adopt legislative agenda for the 89th Texas Legislature session
- Approve $98,433 janitorial contract with Davis Moving & Cleaning, LLC (Jan 2025–Sep 2027)
- Authorize contract negotiations with Western Specialty Contractors
- Approve November 5, 2024 meeting minutes
- Presentation on San Antonio Arboretum update
Board of Directors A Session | Meeting Agenda
The Board of Directors will consider resolutions to accept the FY2024 Small Business Economic Development Advocacy Annual Report, unaudited financials, and a quarterly investment report. The meeting also includes a projects update and an executive session regarding real estate and legal consultation.
- Resolution No. 111924-1299: FY2024 Small Business Economic Development Advocacy (SBEDA) Annual Report
- Resolution No. 111924-1300: FY2024 Unaudited Financials for period ended September 30, 2024
- Resolution No. 111924-1301: FY2024 Quarterly Investment Report for period ended September 30, 2024
- Executive session to discuss the sale, lease, and/or purchase of real estate
- Texas Space Commission Award Announcement scheduled for December 10, 2024
Board of Directors B Session
The Brooks Board of Directors will hold its regular B Session meeting on November 5, 2024. The board will review routine minutes and reports, discuss the FY2024 audit, and take action on a lease agreement for 4.76 acres of land on Kennedy Hill. No major policy decisions are scheduled beyond these items.
- Lease agreement for 4.76 acres on Kennedy Hill with Brooks Retail Partners
- FY2024 audit introduction by Marc Sewell, RSM
- Possible action on FY2024 performance evaluation and incentive pay for the President & CEO
- Executive session on real estate transactions and personnel matters
- Awarded contracts report for $100K–$250K range
Executive Committee
The Brooks, TX Executive Committee will meet to approve prior meeting minutes, enter executive session for legal consultation and real estate discussions, and review the CEO’s annual performance evaluation. No substantive decisions are listed on the public agenda.
- Approval of October 3, 2024 Executive Committee Meeting Minutes
- Executive session for consultation with attorney
- Executive session to discuss sale and/or lease of real estate
- Discussion and possible action on President & CEO’s FY2024 performance evaluation and incentive pay
- Upcoming CPS Energy Grillsgiving BBQ Cook-off on November 2, 2024
Special Board of Directors Meeting | Strategic Work Session
The Board of Directors is holding a special meeting to review financial history and a strategic financial plan. The session includes a report from the President and CEO and a discussion on the prospect pipeline in executive session.
- Review of financial history and strategic financial plan presented by CFO Stoney Burke
- Executive session discussion on the prospect pipeline
- Executive session consultation with attorney
- Executive session discussion regarding real estate sale, lease, and/or purchase
- Executive session discussion on economic development
Board of Directors A Session | Meeting Agenda
The Board of Directors will discuss funding for infrastructure and technology upgrades for KBR via the Texas Space Commission. The body is also considering a lease agreement for 14 acres along Arboretum San Antonio and changes to board proceeding rules.
- Resolution No. 101524-1294: Support for Texas Space Commission funding for KBR facility upgrades
- Resolution No. 101524-1295: Proposal to eliminate standing committees in Board Rules for Proceedings
- Resolution No. 101524-1296: Proposed lease agreement with Morgan Group for approximately 14 acres along Arboretum San Antonio
- Resolution No. 101524-1297: FY2024 Performance Evaluation and Incentive Pay for the President & CEO
- Review of the President & CEO Annual Succession Plan
Executive Committee
The Executive Committee will discuss the President and CEO's FY2024 performance evaluation and incentive pay. The body will also review the CEO annual succession plan and the proposed FY2025 Board of Directors meeting schedule.
- President & CEO FY2024 Performance Evaluation & Incentive Pay (Oct 1, 2023 - Sept 30, 2024)
- President & CEO Annual Succession Plan Review
- Proposed FY2025 Board of Directors Meeting Schedule
- Executive session regarding real estate sale and/or lease
- Executive session for consultation with attorney
Board of Directors B Session
The Board of Directors will discuss a resolution to finance hotel renovations through Lone Star National Bank. The meeting also includes updates on the Supply SA Initiative and the annual communication plan.
- Resolution No. 100124-1293: Loan agreement with Lone Star National Bank for hotel renovations
- Supply SA Initiative update
- Communication Plan annual update
- Monthly report of awarded contracts between $100K and $250K
- Executive session regarding real estate sale, lease, or purchase
Board of Directors A Session | Meeting Agenda
The Board of Directors A Session will discuss a contract extension for campus janitorial services and the FY2025 Small Business Incentive Program. The meeting also includes a review of the President & CEO's performance and evaluation timeline.
- Resolution No. 091724-1292: Extend Treco Services, Inc. janitorial contract through Dec 31, 2024, not to exceed $17,700
- FY2025 Small Business Incentive Program
- President & CEO FY2024 Performance Summary
- President & CEO Evaluation Process & Timeline
- Executive session regarding real estate sale, lease, or purchase
Board of Directors B Session
The Brooks Development Authority Board of Directors B Session will review and vote on two resolutions: one to reimburse itself for capital improvements using bond proceeds and another to approve the FY2025 Investment Policy. The meeting also includes routine approval of past minutes, financial reports, and upcoming events.
- Resolution No. 090324-1290: Reimburse capital improvement expenditures with bond proceeds
- Resolution No. 090324-1291: Approve Brooks Development Authority FY2025 Investment Policy
- Approval of August 6, 2024 Board of Directors B Session Meeting Minutes
- Monthly Financials and awarded contracts report ($100K–$250K)
- Executive session for real estate sale, lease, or purchase discussion
Board of Directors A Session / Budget Work Session
The Brooks Board of Directors will hold a budget work session to review proposed operating and capital budgets for fiscal year 2025, including holiday schedules. The board may also vote on a construction contract for a San Antonio office and hear reports on small business advocacy and financials.
- Resolution No. 082024-1287: $367,802 construction contract with Gallien Electric and Construction for City of San Antonio Council District 3 Office at Building 570B
- FY2025 Proposed Operating Budget presentation by Chief Financial Officer
- FY2025 Proposed Capital and Repair & Replacement Budgets presentation
- FY2025 Proposed Holiday Schedule presentation
- Staff promotion: Stoney Burke named Chief Financial Officer
Board of Directors B Session
The Brooks Board of Directors will review quarterly financial reports, updates to design standards, and a hotel renovation request for proposals. No major decisions are scheduled, but the board will discuss economic development advocacy and receive reports from leadership.
- Resolution No. 080624-1284: FY 2024 quarterly investment report acceptance
- Resolution No. 080624-1285: FY 2024 unaudited financials acceptance
- Resolution No. 080624-1286: Approval of revisions to Brooks Design and Development Standards
- Embassy Suites Hotel Renovations Request for Proposals
- Third Quarter Small Business Economic Development Advocacy (SBEDA) Report
Board of Directors A Session
The Brooks, TX Board of Directors discussed operational updates including a campus security presentation, small business incentive program progress, and upcoming community events. No formal decisions were listed on the agenda.
- Brooks Campus Security Update by Gerry Lopez (Mission City Security, Inc.)
- FY2024 Small Business Incentive Program Update by Alex Melo
- Resubmission of Electric Vehicle Federal Grant
- Embassy Suites Restaurant Rebranding
- Movie Night - Wish at The Greenline (July 20, 2024)