Queen City ISD public meetings in 2024

Special Meeting

The Queen City ISD Board will hold a special meeting to conduct public business. The board will consider naming a lone finalist for the superintendent position after conducting interviews with candidates. No other substantive decisions or discussions are listed on the agenda.

• Consider naming lone finalist for superintendent position

The Board of Trustees met to name a lone finalist for the position of Superintendent following a series of candidate interviews. The motion to name the finalist was approved.

• Approved naming the finalist for the position of Superintendent (5-0, 2 absent)

Regular Meeting

The Board will review the annual financial audit report presented by Wilf and Henderson, PC. Members will also discuss a request to reallocate $15,000 in band funds and hold a public hearing regarding the district's FIRST Accountability rating.

• Approval of the Annual Financial Audit Report
• Public hearing on the 22-23 FIRST Rating (District Score-100%)
• Discussion on reallocating $15,000 from F36 to F11 for band instruments
• Personnel action items regarding resignations, leave, and hiring

The Board approved the annual financial audit report presented by Wilf and Henderson, PC. Personnel changes were approved, and the Board reviewed a 'Superior Achievement' rating for the 22-23 FIRST Accountability report.

• Approved consent agenda (6-0)
• Approved annual financial audit report (6-0)
• Approved personnel changes (6-0)

Special Meeting

The board will meet for a special session to discuss personnel matters in an executive session. The meeting also includes a period for public comment.

• Executive session to discuss Personnel per Texas Government Code 551.074

The board held a special meeting that included an executive session to discuss personnel. No substantive public actions were recorded other than the adjournment of the meeting.

• Approved motion to adjourn (7-0)

Special Meeting

The Queen City ISD board held a special meeting on December 10, 2024, with only procedural items. Public comment was allowed under the district’s policy, and an executive session was held to discuss personnel matters under Texas law. No new decisions, contracts, or ordinances were listed on the agenda.

The board held a special meeting that included an executive session to discuss personnel. No substantive actions were taken other than the adjournment of the meeting.

• Approved motion to adjourn (7-0)

Special Meeting

The Board will hold a special meeting to conduct an executive session. The primary purpose of this session is to review applications for the position of superintendent.

• Executive session to review superintendent applications

The Board conducted an executive session to review superintendent applications. No other substantive actions were taken during the meeting.

• Approved motion to adjourn (6-0)

Regular Meeting

The Board will discuss budget amendments for superintendent expenses and high school gym lighting. The meeting also includes a public hearing on accelerated instruction programs and a proposal for softball lockers.

• Budget amendment of $115,750 for Superintendent related expenses (F 41)
• Budget amendment of $17,000 for high school gym lighting (F 51)
• Public hearing on the effectiveness of Accelerated Instruction Programs
• Discussion of proposal for installation of Softball Lockers/Locker Room
• Action on fund balance designations and a waiver for a student receiving CEHI

The Board approved budget increases for superintendent expenses and high school gym lighting. They also approved fund balance designations and a medical waiver for a student receiving remote homebound instruction.

• Approved budget amendment for Function 41 (Superintendent expenses) of $115,750 (5-0)
• Approved budget amendment for Function 51 (HS Gym lights/contracted services) of $17,000 (5-0)
• Approved fund balance commitment/designations as presented (5-0)
• Approved waiver for student receiving PRS CEHI remote homebound instruction due to pregnancy (5-0)
• Approved consent agenda (5-0)

Special Meeting

The Queen City ISD board will hold a special meeting to act on personnel decisions and discuss hiring a firm to assist in the superintendent search. The board will also go into executive session to discuss personnel matters.

• Hire Kristi Stephens as part-time MUMS SPED teacher replacing Nancy Lee
• Consider engaging Powell Group to aid in superintendent search
• Go into executive session under Texas Government Code §551.074 to discuss personnel

The Board approved an agreement with the Powell Group to aid in searching for a new Superintendent. Additionally, the Board approved personnel changes, including a part-time hire for MUMS SPED.

• Approved agreement with Powell Group for Superintendent search (7-0)
• Approved hiring Kristi Stephens as part-time MUMS SPED, replacing Nancy Lee (7-0)

Regular Meeting

The Board will vote on the 2024 tax roll and the annual investment policy. Members will also discuss the process for hiring a new superintendent and a bid for gas lines at the Concession Stand Cook Shack.

• Resolution to approve the 2024 Tax Roll
• Proposed $150.00 rate for principal substitutes
• Discussion of gas line addition bid from Mr. Lewis for the Concession Stand Cook Shack
• Annual review of the District's investment policy
• Discussion on the process for hiring a Superintendent

The Board approved the 2024 Tax Roll and the district's annual investment policy. They also authorized a $150 daily rate for principal substitutes and approved personnel changes.

• Approved consent agenda (7-0)
• Approved investment policy as presented (7-0)
• Approved 2024 Tax Roll and corresponding Tax Levy (7-0)
• Approved $150/day rate for principal substitutes in limited circumstances (7-0)
• Approved personnel resignations, leaves, hiring, and reassignments (6-0, 1 absent)

Regular Meeting

The Queen City ISD board will meet on September 16, 2024, to discuss routine items via a consent agenda, receive updates on the 2023-2024 financial close-out (estimated deficit of $425,000–$475,000), and hear reports on internet performance, safety, and transportation. The board will also vote on sanctioning Cass County 4-H as an extracurricular activity and approve two bank-related changes to its signature card.

• Sanction Cass County 4-H as an extracurricular activity and approve adjunct faculty agreement
• Correct CNB signature card by removing former employee Trey Rose
• Remove Darrian Dover as Texar Credit Card user and add Shannon Henderson
• Receive financial update with projected 2023-2024 deficit of $425,000–$475,000
• Discuss internet performance, safety, and transportation updates

The Board approved the sanctioning of 4-H Members of Cass County as an extracurricular activity and an Adjunct Faculty Agreement. They also authorized updates to bank signature cards and credit card users, and approved personnel resignations and hirings.

• Approved consent agenda (7-0)
• Approved sanctioning 4-H Members of Cass County as an extracurricular activity and Adjunct Faculty Agreement (7-0)
• Approved removing Trey Rose as a signer from bank accounts (7-0)
• Approved removing Darrian Dover and adding Shannon Henderson as Texar Credit Card users (7-0)
• Approved personnel resignations, leaves, hirings, and reassignments (7-0)

Special Meeting

The Board will consider a voluntary exit agreement for the Superintendent of Schools. The meeting includes an executive session to discuss and appoint an interim Superintendent.

• Possible action to approve voluntary exit agreement with Superintendent of Schools
• Appointment of Interim Superintendent
• Modification of bank signatures

The Board approved a voluntary exit agreement for the Superintendent of Schools and appointed an interim Superintendent. Additionally, the Board approved modifications to bank signatures.

• Approved voluntary exit agreement with Superintendent of Schools (5-0)
• Approved appointment of Interim Superintendent (5-0)
• Approved modifications to bank signatures (5-0)

Special Meeting

The Queen City ISD Board will hold a public hearing on the proposed 2024-2025 budget and tax rate before voting to adopt the budget and set rates. The board will also consider final budget amendments for the current year, approve cooperative purchasing agreements, and award maintenance contracts for the football field and grounds.

• Public hearing on proposed 2024-2025 budget and tax rate
• Adopt 2024-2025 budgets for General Operating, Debt Service, and Food Service
• Set Maintenance & Operations tax rate at $.8099 and Debt Service rate at $.04373
• Approve cooperative purchasing agreements with Region 7 Purchasing Co-op ($877 fee) and TIPS ($2,283.91 rebate)
• Award football field maintenance contract to Turf Meister and ground maintenance contract to single bidder

The Board approved the 2024-2025 budgets for General Operating, Debt Service, and Food Service. It also adopted a total tax rate of $.85363 and approved several maintenance contracts and purchasing agreements.

• Adopted 2024-2025 General Operating, Debt Service, and Food Service budgets (6-0)
• Set tax rates at $.8099 for M&O and $.04373 for Debt Service, totaling $.85363 (6-0)
• Approved continued use of purchasing cooperatives for 2024-2025 (6-0)
• Approved football field maintenance contract with Turf Meister (6-0)
• Approved 2024-2025 ground maintenance service contract (6-0)
• Approved 2023-2024 amended budgets for General Operating, Debt Service, and Food Service (6-0)

Regular Meeting

The Board will discuss two budget options resulting in deficits of either $1.4M or $966K. They will also consider proposed tax rates for the 2024-25 school year and potential price increases for adult meals.

• Proposed M&O tax rate of $.8099 and Debt Service rate of $.04373 (Total: $.85363)
• Proposed adult meal price increases: breakfast from $3.00 to $3.30 and lunch from $4.70 to $5.00
• Correction to July compensation for K-8 ELAR stipends of $3,500 (grades 3-5) and $4,000 (grades 7-8)
• Replacement of Brooke Hill with Christina Fincher on the elementary activity signatory card
• Discussion of two budget proposals with forecasted deficits of $1.4M and $966K

The Board approved proposed M&O and I&S tax rates for the 2024-25 school year and increased prices for adult breakfast and lunch. Additionally, the Board approved specific ELAR stipends for the compensation package and updated the elementary activity account signatory.

• Approved proposed M&O rate of $.8099 and I&S rate of $.04373 (Total: $.85363)
• Approved adult breakfast price increase from $3.00 to $3.30
• Approved adult lunch price increase from $4.70 to $5.00
• Approved ELAR stipends of $3,500 for grades 3-5 and $4,000 for grades 7-8
• Approved replacing Brooke Hill with Christina Fincher as signer on Elementary activity account
• Approved consent agenda

Regular Meeting

The Queen City ISD board will decide on major purchases including $191,809 in new science textbooks and $237,445 in property insurance. They will also vote on safety upgrades funded by SAFE grants, budget amendments, and compensation adjustments for staff. No new taxes or bond issues are on the agenda.

• $191,809 science textbook adoption (SAVAAS K-8, Pasco Physics, National Geographic Chemistry, Activate Learning IPC)
• $237,445 property/casualty insurance quote (21.5% increase from last year)
• SAFE Cycle 1 safety upgrades: Buchanan Fence Company ($50K+), Pinpoint Panic Alarm System, Guardian Security Access Control Gates, Red River Lumber Entry Doors
• Budget amendments for Functions 53 ($10K), 51 ($50K), and 41 ($10K)
• Compensation package adjustments for staff positions without 2023-24 increases

The Board approved a $191,809 science textbook adoption and a $237,445 insurance package. Several security projects funded by the SAFE Cycle 1 grant were approved, including new fencing and panic alarms. The Board also adopted the 2024-2025 compensation package.

• Approved $237,445 insurance quote from Texas Political Subdivisions (5-0)
• Approved $191,809 science textbook adoption (5-0)
• Approved budget amendment of $28,202 for textbooks/curriculum (5-0)
• Approved budget amendments for Function 53 ($10k), 51 ($50k), and 41 ($10k) (5-0)
• Adopted 2024-2025 Compensation Package (5-0)
• Approved Buchanan Fence Company for SAFE Cycle 1 project (5-0)
• Approved Pinpoint for wearable Panic Alarm System (5-0)
• Approved Guardian Security Solutions for Access Control Gates & Doors (5-0)

Regular Meeting

The Board approved several compensation updates, including retention and recruitment bonuses and pay raises for administrators and non-scale employees. The Board also increased the district's monthly health care contribution to ensure ACA compliance.

• Approved $1,000 retention bonus for returning employees and $250 recruitment bonus for new employees
• Approved increasing District health care contribution from $325 to $355 per month
• Approved 3% pay increase for hourly non-scale employees for 2024-2025
• Approved 3% pay increase for exempt staff on the administrator pay scale
• Approved equity adjustments for support positions based on TASB averages
• Approved TASB Policy Update 123 for (LOCAL) policies
• Authorized bank signature changes for Laini Simmons, Amanda Sumpter, and Lisa Willbanks
• Approved personnel resignations, leaves, hirings, and reassignments

Special Meeting

The Board approved recommended personnel changes regarding resignations, leave, hiring, and reassignments. These items were discussed in an executive session prior to the vote.

• Approved personnel resignations, leave, hiring, and reassignments (4-0)

Regular Meeting

The Board approved joining the Texas Rural Broadband Coalition and entered into a legal services agreement with Powell Law Group. Other actions included electing board officers, approving a food purchasing cooperative agreement, and authorizing personnel changes.

• Approved joining the Texas Rural Broadband Coalition (7-0)
• Approved legal services agreement with Powell Law Group (7-0)
• Approved 2024-2025 Interlocal Agreement with Reg 8 Food Purchasing Cooperative (7-0)
• Approved election of Board Officers (7-0)
• Approved consent agenda, including diesel usage report (7-0)
• Approved personnel resignations, leaves, hiring, and reassignments (7-0)

Special Meeting

The Board held a special meeting to address personnel matters. Following an executive session, the Board voted to approve recommended personnel changes, including resignations, leave, hiring, and reassignments.

• Approved personnel changes regarding resignations, leave, hiring, and reassignment (7-0)

Regular Meeting

The Board approved the 2024-2025 school calendar and a waiver for professional development. They also authorized budget increases for athletics and transportation and approved the engagement of Wilf and Henderson for the annual audit.

• Approved 2024-2025 School Calendar (7-0)
• Approved waiver to provide professional development in lieu of 1395 instructional minutes (7-0)
• Approved $125 daily compensation rate for substitute registered nurses (7-0)
• Approved engagement of Wilf and Henderson for 2024-2025 annual audit (7-0)
• Approved $72,000 budget amendment for athletic expenditures (Function 36) (7-0)
• Approved $106,000 budget amendment for transportation (Function 34) (7-0)
• Approved E-rate contracts for 2024-2025 (7-0)
• Approved personnel resignations, leaves, and hiring (7-0)

Special Meeting

The Board approved a series of personnel changes, including resignations, retirements, leave, new hires, and reassignments. No other substantive actions were taken during the special meeting.

• Approved personnel changes including resignations, retirements, leave, new hires, and reassignments (5-0)

Special Meeting

The board held a special meeting that included an executive session to discuss personnel. No substantive actions were recorded other than the motion to adjourn.

• Approved motion to adjourn (7-0)

Regular Meeting

The Board certified unopposed candidates for Place 6 and Place 7 and cancelled the May 4, 2024 election. Other actions included updating academic ranking and instructional material policies, approving high school field house AC replacements, and certifying TEKS instructional materials.

• Approved consent agenda (7-0)
• Cancelled May 4, 2024 election and certified unopposed candidates for Place 6 and 7 (7-0)
• Certified students have access to required TEKS instructional materials (7-0)
• Adopted revised Academic Achievement Class Ranking Policy to move to a two-category system (7-0)
• Approved revised policy for Instruction Resources, Instructional Materials and Library Materials (7-0)
• Approved H&H as vendor for High School Field House AC replacement (7-0)
• Approved personnel recommendations for JK Hileman, MUMS, QCHS, and SPED (7-0)

Special Meeting

The board held a special meeting that included an executive session to discuss personnel. No substantive public actions were recorded other than the adjournment of the meeting.

• Approved motion to adjourn (4-0)

Regular Meeting

The Board approved the purchase of two Suburban vehicles and a resolution to compensate employees for emergency closures in January. Additionally, the district approved a request for a Summer Nutrition Program waiver and accepted a $10,000 combined donation for the Computer Science Program.

• Approved consent agenda (7-0)
• Accepted $5,000 donation from Jay Patel and $5,000 from Microsoft (6-0)
• Approved resolution to compensate employees for closures Jan 16-18, 2024 (6-0)
• Approved intention to request Texas Summer Nutrition Mandate waiver (6-0)
• Approved purchase of 2 suburbans and associated budget transfer (6-0)
• Approved personnel resignations, leave, hiring, and reassignments (2 motions, 5-0-1)

Regular Meeting

The Board approved the 2024 election calendar and called for a trustee election. They also amended the budget for baseball facility repairs and accepted two retirement resignations.

• Approved the School Board Election Calendar and called for the May 4, 2024 trustee election (7-0)
• Approved budget amendment of $26,700 for the baseball batting cage roof (7-0)
• Approved retirement resignations of MUMS principal Susan Childress and JKH 2nd grade teacher Sharon Young (7-0)
• Approved the consent agenda (7-0)