College of the Mainland public meetings in 2025
23 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
December Meeting
The College of the Mainland Board of Trustees will meet December 8, 2025 to act on several contracts, appointments, and financial reports. Key decisions include approval of a $42,004.85 increase to an existing D2L virtual-learning contract, a $112,569.09 Apple hardware and support agreement, and a $350,000 reporting-services contract with Weaver & Tidwell. The board will also accept the 2024–2025 annual financial report and schedule the March 30, 2026 meeting date.
- Approve $42,004.85 increase to D2L contract, raising total to $463,515.44
- Approve $112,569.09 contract with Apple for products, maintenance, and accessories
- Approve $350,000 contract with Weaver & Tidwell for House Bill 8 reporting and data modernization
- Accept 2024–2025 Annual Financial and Compliance Report
- Schedule March 30, 2026 Board of Trustees meeting
Special Called Meeting
The Board will consider updates to bank account signatories and the appointment of investment officers for Fiscal Year 2025-2026. The meeting includes a proposal to revise Local Policy EGC to allow for posthumous degrees and a closed session regarding real property and legal consultation.
- Update to required signatories for COM bank accounts
- Appointment of Dr. David Wesse and Freda Davis as Investment Officers for FY 2025-2026
- Proposed revisions to Local Policy EGC to allow posthumous degrees
- Authorization for the President to negotiate and execute leases
- Closed session for attorney consultation and real property deliberation
October Meeting
The College of the Mainland board meets to approve routine minutes, new hires, policy updates, and major capital decisions including a $122,531 network switch contract and design phases for the COMmons and Campus Services Building projects. Financial reports and investment policies are also on the agenda.
- Approve $122,531 contract with Datavox for network switches
- Approve design development phase for COMmons project and authorize Cannon Design to proceed with construction documents
- Approve design development phase for Campus Services Building project and authorize RDLR Architects to proceed with construction documents
- Approve appointment of Diane Burkett as Vice President for Strategic Initiatives
- Approve appointment of Freda Davis as Controller, Business Office
September Meeting
The College of the Mainland board will act on several contracts and change orders, including a $731,030.44 security upgrade and a $350,000 AC rental increase. Members will also consider renewing print services and adopting the 2025 tax rate.
- Approve $731,030.44 change order for door security upgrades to Pogue Construction, Inc.
- $350,000 increase to AC equipment rental contract with Hunton Services (revised total $570,000)
- Approve $8,000 change order for construction materials testing to Terracon Consultants, Inc.
- Renew print services contract with Slate & L.P. Print Solutions for up to $170,778
- Adopt 2025 tax rate of .2638 per $100 property value for maintenance and operations
August Board of Trustees Meeting
The Board of Trustees will consider proposing a total tax rate of .2638/100 for the 2025 tax year and adopting the fiscal analysis and budget for academic year 2025-2026. The meeting includes several contract awards for campus construction and maintenance services.
- Proposed 2025 tax rate: .1394/100 (M&O) and .1244/100 (I&S) for a total of .2638/100
- Contract for Fine Arts Upgrades Project to J.T. Vaughn Construction for $1,070,227
- Custodial and Maintenance Services contract extension with IQS for $4,312,300 over 3 years
- Colleague Software Maintenance and Services renewal with Ellucian for $2,991,163 over 5 years
- New College Services Building pre-construction contract to Tellepsen Builders not to exceed $20,000
Special Called BOT Meeting
The Board of Trustees will meet for a special called session. The meeting includes a closed executive session to discuss the purchase, exchange, lease, or value of real property.
- Executive session regarding real property purchase, exchange, lease, or value
July 2025 Regular Board Meeting
The College of the Mainland Board of Trustees will review the schematic design for the New College Services Building and vote on several facility-related contracts. The meeting also includes faculty appointments and the adoption of prevailing wage rates.
- Schematic Design for the New College Services Building
- Change Order 01 for RDLR Architects for the College Services Building in the amount of $304,000
- Contract 25-13 award to Emerson for I&E Equipment and Supplies for $233,095.20
- Workers’ Compensation Insurance renewal proposal from TASB Risk Management for $133,615
- Contract 23-43 amendment for Smith Seckman Reid (SSR), Inc. for $72,800
Special Called Meeting
The Board of Trustees will meet to consider and possibly approve the swearing-in of a newly appointed member. The meeting includes the administration of the Oath of Office for Patti Hanssard.
- Possible action to approve the swearing-in of Patti Hanssard to Board of Trustee Position 2
Budget Workshop
The board will meet to discuss the college budget for the 2025-2026 period. The meeting also includes annual board training and a potential executive session.
- Discussion of College Budget 2025-2026
- Annual Board Training
- Possible action on items discussed in closed session
June 2025 Regular Board Meeting
The College of the Mainland Board of Trustees meets to approve minutes, hear staff reports, and vote on three new employee appointments plus a trustee vacancy. Financial reports and a bond update are also presented.
- Appointment nomination of Marcelo Angulo as Site Manager (League City Campus)
- Appointment nominations for Kathryn Clark and Alexis Lopez as Academic Advisors
- Resolution to appoint a trustee to fill Position 2 for the remaining term
- Presentation of COM Bond Update by LAN (Lockwood, Andrews & Newnam, Inc.)
- Consideration of May 2025 investment and financial reports
Special Called Board Meeting
The College of the Mainland Board of Trustees holds a special meeting to swear in three newly elected members following certification of their election results. The board will also approve the swearing-in of the trustees and administer their oaths of office.
- Swearing-in of Wilma Green, Position 1
- Swearing-in of Kimberly Dodson, Position 4
- Swearing-in of William McGarvey, Position 6
May 2025 Regular Board Meeting
The College of the Mainland Board of Trustees will discuss filling a board vacancy by appointment and elect board officers. The body is also reviewing contract amendments for design and inspection services and several personnel appointments.
- Proposed process for filling the vacancy in Single Member District Position 2 of the Board of Trustees
- Amendment to Cannon Design Contract 23-27 for $331,150
- Change Order 001 for Terracon Consultants, Inc. not-to-exceed $114,500
- Appointment nominations for Dr. Belinda Aaron, Karee Carter, and Domingue Foster
- Review of the Academic Master Plan 2024-2027
Special Called Board Meeting
The College of the Mainland Board will meet to officially canvass the results of the May 3, 2025, Trustee Election. The meeting also includes a potential executive session.
- Canvass of May 3, 2025 Election
April 2025 Regular BOT Meeting
The College of the Mainland Board of Trustees will consider several high-value construction contracts and project scope changes. The meeting also includes appointment nominations for faculty and staff, policy revisions, and the approval of the college president's contract.
- GMP for Contract 23-34 with Vaughn Construction for the Library & Learning Center Project in the amount of $101,854,219
- Contract 25-09 to Hunton Services for AC Rental Units at Mainland City Centre not to exceed $220,000
- Contract 25-10 to Letsos for HVAC Mechanical, Electrical & Plumbing Services not to exceed $210,000
- Programming Report and Scope Change for the College Services Building Project
- Appointment nominations for Jennifer Denison, Jeffrey English, Jonathan Hua, Vanessa Murphy, and Frances Tyson
March 2025 Regular BOT Meeting
The College of the Mainland Board of Trustees meets to approve contracts totaling $6.2M, including a $5.9M furniture purchase for Bond 2023 projects and a $275K inspection-services contract for the new Library Classroom Building. The board will also consider faculty appointments, a $65K contract increase for construction services, and routine financial and compliance reports.
- Award Contract #23-47 for furniture purchases up to $5,905,038.95 using 2023 bond funds
- Approve Contract #23-37 with CMT Technical Services for $275,000 in special inspection/testing for the Library Classroom Building
- Increase Contract #24-07 with Pogue Construction by $65,462.10 to $2,114,462.10 using fund balance
- Approve appointment of Dr. Joan Bytheway to Faculty - Anatomy & Physiology and Biology, Science Department
- Approve appointment of Ana Lisa Garza as Director of Adult Education, Adult Education Department
Special Called Board Meeting
The College of the Mainland Board will hold a special meeting to enter a closed session under Texas Government Code §551.074 to discuss three candidates interviewed for the college president position. After the closed session, the board may take action on items discussed privately.
- Discussion of three president candidates in closed session
- Possible action on closed-session items in open session
Special Called Board Meeting
The Board will hold a special called meeting to interview Dr. J. Kyle Dalphe, Ph.D. for the position of College President. This interview will take place during a closed executive session.
- Interview of Dr. J. Kyle Dalphe, Ph.D. for the Position of President of College of the Mainland
Special Called Board Meeting
The College of the Mainland Board will hold a special meeting to interview Dr. Helen Castellanos Brewer for the president position and consider any items discussed in a closed executive session about personnel matters.
- Interview Dr. Helen Castellanos Brewer for College of the Mainland President position
- Consideration of items from closed executive session on personnel matters
Special Called Board Meeting
The College of the Mainland board will hold a special called meeting to interview Dr. Joseph (Joe) Seabrooks for the president position. The board will adjourn to a closed session to discuss personnel matters under Texas Government Code Section 551.074, then reconvene in open session to consider any items discussed privately.
- Interview Dr. Joseph (Joe) Seabrooks for College of the Mainland president position
- Adjourn to closed session under Texas Government Code Section 551.074 for personnel matters
- Reconvene in open session to consider items from closed session
Special Called Board Meeting Cancelled
The College of the Mainland Board of Trustees cancelled a special called meeting scheduled for March 3, 2025. No substantive decisions or discussions were held due to the cancellation.
February 2025 Regular BOT Meeting
The College of the Mainland Board of Trustees will discuss the 2024-2027 Legacy of Excellence Strategic Plan and several local policy updates. The board is also reviewing administrative appointments and financial reports.
- Proposed 2024-2027 Legacy of Excellence: A Future of Success Strategic Plan
- Revisions to local policies including Financial Ethics, Child Abuse and Neglect Reporting, and Grading and Credit
- Appointment nominations for Teclesha Blanchard, Rachel Fano, Clara Hamilton, and Fred Hodges
- Contract increase for Workforce Now Time and Attendance Essential Time Software Module
- 2025-2026 Property/Casualty Insurance Renewals
January 2025 Regular Board Meeting
The College of the Mainland Board of Trustees will meet to approve construction contract changes for the COMmons project, new associate degree programs in Surgical Technology and Instrumentation & Electrical Technology, and routine board minutes. The board will also consider insurance renewals, election preparations, and personnel appointments.
- Approve $23-34 CMAR contract increase for J.T. Vaughn Construction, LLC
- Amend Cannon Design contract 23-27 for COMmons exterior lighting and signage
- Approve new Associate of Applied Science degrees in Surgical Technology and Instrumentation & Electrical Technology
- Approve 2025-2026 insurance renewals for police, flood, auto, and cyber coverage
- Schedule May 28, 2025 Board of Trustees meeting and set May 3 election date
Special Called Board Meeting
The College of the Mainland board’s January 16, 2025 special called meeting consisted entirely of procedural steps and a closed session under Texas Government Code sections 551.071 and 551.072. No substantive decisions or public votes were listed on the agenda.