St. Mary's Charter School public meetings in 2025
17 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Meeting of the St. Mary's Academy Charter School Board of Directors
The St. Mary’s Academy Charter School Board of Directors will meet to receive public reports on the school’s Charter First Rating and superintendent salary, discuss a possible retention incentive for salaried employees, and consider consultation with the board’s attorney regarding pending litigation. No formal decisions are listed on the agenda.
- Public report of Charter First Rating and performance metrics
- Report of superintendent salary as required
- Discussion and possible approval of retention incentive for biweekly salaried employees
- Consultation with board’s attorney regarding pending litigation
The provided minutes consist of a meeting agenda and procedural headings. No votes, decisions, or outcomes were recorded for the items listed.
Meeting of the St. Mary's Academy Charter School Board of Directors Safety and Security Committee
The St. Mary's Academy Charter School Board of Directors Safety and Security Committee will discuss security updates and audits. The committee may take action to appoint a new member and discuss pending litigation in executive session.
- Appointment of Graciela "Mari" Salinas as Safety Committee member
- Discussion of map updates including exterior door numbering
- Updates on silent panic alarms
- MEOP audit and DAV review
- Executive session regarding pending and possible litigation
The minutes record the agenda items for the meeting, including discussions on map updates, panic alarms, and an audit. No substantive decisions or vote outcomes are recorded in the provided text.
Meeting of the St. Mary's Academy Charter School Board of Directors
The St. Mary's Academy Charter School Board of Directors will review financial reports, superintendent updates, and facilities matters. The meeting includes discussions on a potential budget amendment for the 2025-2026 school year, a Laso grant application, and compliance with Texas Education Code regarding DEI duties and instructional requirements.
- Discussion and possible approval of 2025-2026 budget amendment
- Discussion and possible approval of Laso grant application
- Consideration of Board Resolution for compliance with Texas Education Code Section 11.005 (Prohibition on DEI duties) and Section 28.0022 (Instructional Requirements and Prohibitions)
- Financial reports including August 2025 closeout, September updates, and 2024-2025 audit status
- Facilities update presented by Patty Johnson, Facilities Director
The provided document is an agenda or a template of minutes for the October 20, 2025 meeting. It lists items for discussion and possible action, but does not record any actual decisions, votes, or outcomes.
Meeting of the St. Mary's Academy Charter School Board of Directors
The Board of Directors will discuss several policy revisions resulting from the 89th Legislative Session and the approval of the student handbook. The board may also vote on the resignations of two board members. Other items include financial reports and student enrollment updates.
- Possible approval of board member resignations for Bryan Boatman and Cyndi Carrasco
- Possible approval of Policy 3.404 regarding a student communication device ban
- Possible approval of Policy PG 4.212 prohibiting Diversity, Equity, and Inclusion duties
- Possible approval of the Student Handbook and Code of Conduct
- Review of grant manual capitalization policy with a $10,000 per unit cost threshold
The board met to discuss various policy revisions stemming from the 89th Legislative Session and review school reports. The minutes list several items for possible approval, including board member resignations and a student handbook, but do not record final votes or outcomes for these actions.
- Discussed possible approval of resignations for Bryan Boatman and Cyndi Carrasco
- Discussed possible approval of Policy 1.201 (Board Meetings) revisions
- Discussed possible approval of Policy PG. 1.206 (Parental Engagement)
- Discussed possible approval of Policy 2.114 (SHAC materials) revisions
- Discussed possible approval of Policy 3.318 (Concussion Response Policy) revisions
- Discussed possible approval of Policy 3.321 (SHAC Membership and Duties) revisions
- Discussed possible approval of Policy 3.404 (Student Communication Device Ban) revisions
- Discussed possible approval of the Student Handbook and Code of Conduct
Meeting of the St. Mary's Academy Charter School Board of Directors
The St. Mary's Academy Charter School Board of Directors will meet to discuss the 2025-2026 budget and a 2024-2025 budget amendment. The board will also consider updates to the student parent handbook and various HR, student, and finance policies.
- Possible adoption of 2025-2026 budget by August 31, 2025
- Discussion of 2024-2025 budget amendment and final budget alignment to meet TEA guidelines
- Possible updates to the 2025-2026 student parent handbook and student code of conduct
- Proposed appointment of Warren Kopplin, Kathy Bryan, Randi Schauer, and Landen Gulick as adjunct instructors
- Possible removal of Robin Moore as authorized signer for Prosperity bank and the 403(b) plan
The provided document is an agenda or a set of minutes that lists discussion and possible action items, but it does not record any final votes, approvals, or decisions made. The record is procedural and does not contain outcome data.
Board of Directors
The Board of Directors will attend a legislative update presented via Zoom. The session is hosted by ESC2 and will be presented by Colby Nichols from the Ancira Group.
- Legislative Update presentation by Colby Nichols of the Ancira Group
The meeting consisted of a Legislative Update for Board Members presented via Zoom by Colby Nichols from the Ancira Group. No substantive decisions were recorded.
Meeting of the St. Mary's Academy Charter School Board of Directors
The St. Mary's Academy Charter School Board of Directors met to discuss financial reports, superintendent updates, and policy reviews. No action was taken on the 2024-2025 Student Handbook updates, but the board considered possible approvals for a safety audit, salary budget, and DPS/CJIS policy changes.
- Review of 3-year safety security audit presented by Elden Price
- Discussion of 2025-2026 salary budget
- Possible approval of updates to DPS/CJIS policy/procedures after receiving a 'Gold Star' on DPS audit (completed 6/19/25)
- Review of superintendent's annual salary and updates per new legislation
- Discussion on filling the open CFO position, including outsourcing negotiations
The board meeting consisted primarily of information and discussion items. No substantive decisions or approvals were recorded in the minutes, and the record explicitly states no actions were taken regarding the student handbook.
F&HR Committee
The St. Mary’s Charter School Facilities & Human Resources Committee convened on June 25, 2025. The meeting followed standard procedural steps and did not include any votes or decisions. Members discussed a new state cell-phone ban and confirmed the school will follow legal counsel’s policy.
The committee approved the F/HR minutes from May 22, 2024, and June 27, 2024. Members discussed following the school lawyer's policy regarding a new cell phone ban law and reviewed advertising efforts for CFO and K-6th grade teacher positions.
- Approved 5/22/24 and 6/27/24 F/HR minutes
Meeting of the St. Mary's Academy Charter School Board of Directors and Safety/Security Committee
The Board of Directors and Safety/Security Committee will discuss safety audits and operational updates. The meeting includes a scheduled executive session to consult with the board's attorney regarding pending or possible litigation.
- Review of 3 year safety audit
- Review of MEOP updates/changes
- Replacement of open members
- Setting calendar dates for 25/26 safety committee meetings
- Executive session regarding pending and possible litigation
The meeting was primarily procedural and focused on information and discussion items. The board scheduled the next safety committee meeting for December 10, 2025.
- Scheduled next safety committee meeting for 12/10/25 at 10AM
Meeting of the St. Mary's Academy Charter School Board of Directors
The Board of Directors will oversee the student enrollment lottery process to fill grade level openings and waiting lists. The board will also consider updates to the 2024-2025 Student Parents Handbook and the retirement of the CFO.
- Enrollment lottery to fill grade level openings and waiting lists
- Possible action on updates to the 2024-2025 Student Parents Handbook / Student Code of Conduct
- Possible approval of CFO Robin Moore's resignation/retirement effective 7/31/25
- Update on charter renewal status
- Safety Audit report due by September 1st
The provided document is an agenda or a template of minutes for the May 20, 2025 meeting. It lists items for discussion and possible action, but does not record any final votes, approvals, or outcomes.
Board of Directors Workshop
The St. Mary's Charter School Board of Directors will hold a workshop to review and discuss the school's financial condition for the 2025-2026 fiscal year. No formal decisions or action items are scheduled for this meeting.
The Board of Directors conducted a workshop to plan and discuss the financial condition of SMACS for 2025-26. No substantive decisions were made during this meeting.
Meeting of the St. Mary's Academy Charter School Board of Directors
The St. Mary's Academy Charter School Board of Directors will meet to discuss and possibly vote on adding Santos Jones to the school board. The board will also review updates to the 2024-2025 student handbook, approve new Pre-K4 classrooms, and adjust summer public hours starting May 30.
- Vote on adding Santos Jones to SMACS School Board
- Discussion and possible approval of updates to the 2024-2025 Student Handbook / Student Code of Conduct
- Possible approval of 2 Pre-K4 classrooms if quota is met
- Adjustment of summer public hours: closed to public on Fridays from May 30 to July 25, 2025
- Discussion on SY 2024-2025 calendar and certification of instructional materials survey 25-26
The minutes record reports on financial status, enrollment, and facilities, but do not list any final votes or decisions for the action items listed on the agenda. The board noted that the school is not required to move for the 2025-26 school year.
Meeting of the St. Mary's Academy Charter School Board of Directors
The St. Mary's Academy Charter School Board of Directors will discuss and possibly act on several key items, including updates to the student handbook, a new bank depository agreement, budget amendments, and the 2025-2026 school calendar. The board will also review financial reports, enrollment updates, and facilities matters, including a potential relocation from the 400 Building.
- Updates to the 2024-2025 Student Handbook/Student Code of Conduct
- Bank depository agreement with Prosperity Bank
- SY 2024-2025 Budget Amendment #2
- Approval of 2025-2026 school calendar and staff development waiver days
- Discussion on relocation from 400 Building to other locations
The Board of Directors met on March 27, 2025, to receive reports and discuss several action items. However, the minutes do not record any final votes or decisions made on the proposed items.
Meeting of the St. Mary's Academy Charter School Board of Directors
The St. Mary’s Academy Charter School Board of Directors will discuss and possibly act on several items at its February 27, 2025 meeting. Key topics include adding Pre-Kindergarten for four-year-olds, adjusting the school calendar, and updating policies in the student handbook and grading system. The board will also review financial reports and special education updates.
- Charter amendment to add Pre-Kindergarten for four-year-olds, effective August 1, 2025
- Possible action to establish a pre-enrollment period for current students from March 17–28, 2025
- Discussion on updating the 2024-2025 Student Parents Handbook and Student Code of Conduct
- Possible action to approve a low attendance waiver for January 22, 2025 due to freezing weather
- Discussion on a bank depository agreement with Prosperity Bank
The provided minutes list the agenda items for the February 27, 2025, meeting, including discussions on enrollment and school calendars. However, the document does not record any votes, approvals, or final decisions made by the Board.
Meeting of the St. Mary's Academy Charter School Board of Directors Safety and Security Committee
The St. Mary’s Academy Charter School Board of Directors Safety and Security Committee met on February 12, 2025, to discuss safety technology updates, emergency operations plans, and potential legal matters. The meeting included routine procedural items and a scheduled executive session to consult with the board’s attorney regarding pending litigation.
- New card reader installation update presented by Patty Johnson
- Emergency operations plan re-submission for school year 2024-25
- Raptor visitor management system update
- Consultation with board’s attorney on pending litigation
- Next Safety Committee meeting scheduled for June 4, 2025 at 10 AM
The minutes record the agenda for the meeting, including updates on card reader installation and Raptor systems. No substantive decisions or vote outcomes were recorded in the provided document.
Meeting of the St. Mary's Academy Charter School Board of Directors
The St. Mary's Academy Charter School Board of Directors will meet on February 6, 2025, to discuss potential expansion and growth support, presented by the board attorney. The meeting will also include updates on future meeting dates and an executive session for legal consultation on personnel matters.
- Discussion and possible action regarding expansion and growth support
- Executive session to consult with board attorney on personnel matters
- Pending and possible litigation review
- February and March meeting dates scheduled (2-12-2025 Safety and Security Committee, 2-27-2025 Regular Board Meeting, 3-27-2025 Regular Board Meeting)
- May board meeting scheduled for evening due to enrollment lottery on May 21, 2025 @ 5:30 PM in the cafeteria
The provided minutes for the February 6, 2025, meeting consist of an agenda and calendar items. No votes, approvals, or specific outcomes were recorded for the listed discussion items.
Annual & Regular Meeting of the St. Mary's Academy Charter School Board of Directors
The St. Mary's Academy Charter School Board of Directors meets to hold elections for all board member positions and discuss financial reports, superintendent updates, and a long-range planning proposal. The board will also review policy changes related to tobacco use and consider weather disaster-related resolutions.
- Election of all board member positions under Section 5.03, with terms expiring for all directors
- Discussion and possible action on long-range planning proposal by Attorney Joe Hoffer
- Changes to PG-3.20 regarding tobacco use and possession
- Approval of a one-day weather disaster waiver
- Resolution for employee pay and procurement during school closure per PG.4.38
The provided minutes consist of a meeting agenda and do not record any substantive decisions, votes, or outcomes. The document lists items for discussion and possible action, but does not state what was decided.