Santa Maria Independent School District public meetings in 2025
25 substantive meetings from 2025, with official agendas or minutes and plain-English summaries.
Regular Meeting
The Santa Maria Independent School District Board will discuss a student trip to Austin and review financial reports from October 2025. The meeting includes presentations on student growth and planning with GMS Architects.
- Possible approval of SMHS UIL Debate trip to UT Austin (January 6-8, 2026)
- Planning presentation with GMS Architects
- Approval of October 2025 check payments, revenue and expenditure report, and investment report
- Approval of October 2025 tax collection report
- Recognition of the 2025-2026 SMHS Varsity Football Team
PUBLIC HEARING ON SCHOOL FIRST
The Santa Maria Independent School District Board of Trustees will hold a public hearing to discuss the Schools FIRST Financial Accountability Rating System. No formal action will be taken during this hearing. Taxpayers may speak on the report but the board will not respond or deliberate on topics outside the agenda.
- Public hearing on Schools FIRST Financial Accountability Rating System at Santa Maria ISD Cafeteria, 11119 Military Rd., Santa Maria, Texas 78592
- Taxpayers may address the board but comments must be limited to the Schools FIRST report
- Board will not respond to public comments during the hearing
- No action will be taken by the board during this hearing
- Hearing scheduled for December 10, 2025 at 6:00 PM
Workshop
The Board of Trustees will hold a workshop to discuss financial and operational efficiency and governance. The agenda states that no action will be taken by the Board during this workshop.
- Presentation and planning with GMS Architects
- School Board Training: Team of Eight
Special Meeting
The Santa Maria Independent School District board will meet in a special session to approve minutes from the November 19 meeting, discuss two upcoming out-of-valley trips for student groups, and take personnel actions. The board may also hold an executive session to consult with legal counsel and discuss personnel matters before reconvening in open session.
- Approval of minutes from November 19, 2025 regular board meeting
- Possible approval of SMHS Boys Basketball Tournament trip to Corpus Christi (Dec 4-6, 2025)
- Possible approval of Santa Maria FFA trip to San Antonio Livestock Show (Feb 9-12, 2026)
- Discussion of Superintendent's personnel recommendations
- Possible employment of a Business Manager
Regular Meeting
The Santa Maria Independent School District Board will discuss operational changes, including a shift in the fiscal year and employee retention pay. The meeting also includes a review of an academic agreement with Texas Southmost College and presentations on student programming.
- Proposed change of District fiscal year from September 1 to July 1
- Resolution to award retention pay to contract and non-contract employees for 2025-2026
- Academic Agreement with Texas Southmost College
- Ratification of the purchase of new cafeteria equipment
- Board Policy Update 126
Workshop
The Santa Maria Independent School District Board of Trustees will hold a workshop with no official actions. Discussions will cover financial efficiency, employee retention stipends, cafeteria equipment purchases, fiscal year changes, academic partnerships, and local policy updates.
- Presentation and planning with GMS Architects
- Discussion of one-time retention stipend for 2025-2026 employees
- Discussion of new cafeteria equipment purchase
- Possible change to fiscal year start date from September 1 to July 1
- Academic Agreement with Texas Southmost College
The Board of Trustees held a workshop to discuss various operational and academic items. The minutes explicitly state that no action was taken by the Board during this meeting.
Regular Meeting
The Santa Maria Independent School District Board will discuss approving district and campus improvement plans and HB3 performance goals. The body will also consider several operational contracts and a resolution regarding its depository bank.
- Public hearing and possible contract award to Linebarger Goggan Blair & Sampson, LLP for delinquent tax collection services
- Possible contract approval for Gomez Mendez Saenz, Inc. for District Engineering Projects
- Possible approval of a resolution to extend the current depository, Lone Star National Bank
- Possible approval for the purchase of new band instruments
- Review of MAP Growth Results and Strategic Plan updates
The provided document is a meeting agenda rather than minutes. It lists proposed items for discussion and action, but does not record any final decisions, votes, or outcomes.
Workshop
The Santa Maria Independent School District Board of Trustees will hold a workshop on October 1, 2025, with no formal actions taken. Discussions will include updates on facility planning, a presentation from GMS Architects, a potential extension of the depository contract with Lone Star National Bank, new band instruments, and strategic plan updates tied to state performance goals.
- Facility Plan Update
- Presentation from GMS Architects
- Board Resolution Extending Current Depository, Lone Star National Bank
- New Band Instruments
- Strategic Plan Update
Regular Meeting of the Board of Trustees
The Board of Trustees will review student achievement results and discuss agreements with UTRGV and South Texas College. The meeting includes potential approvals for engineering and architectural services and the disposal of damaged equipment.
- Interlocal Cooperation Contract with UTRGV G-Force Program
- Interlocal Agreement with South Texas College Dual Credit Programs
- RFQ #Y-2- Engineering Services
- RFQ #YG-1-2025-2026 Architectural Services
- Disposal of 12 used and damaged band instruments
The provided document is a meeting agenda rather than minutes. It lists proposed items for discussion and action, but does not record any decisions, votes, or outcomes.
Santa Maria ISD Board of Trustees Workshop
The Board of Trustees will hold a workshop to discuss student achievement and operational efficiency. No action will be taken by the Board during this meeting.
- Interlocal Cooperation Contract with UTRGV G-Force Program
- Interlocal Agreement with South Texas College Dual Credit Programs
- SMISD Strategic Plan Update
- Santa Maria ISD Five Year Facility Plan
- Disposal of 12 old and used band instruments
Public Hearing
The Santa Maria Independent School District Board of Trustees will hold a public hearing to present and discuss the proposed 2025-2026 budget and tax rate. No decisions will be made during this hearing; it is solely for information and public comment.
- Public hearing on 2025-2026 budget and tax rate at 11119 Military Road, Santa Maria, TX
- Presentation on proposed budget and tax rate
- Public comments allowed on budget and tax rate
Regular Meeting
The Santa Maria Independent School District Board will discuss and possibly act on the proposed 2025-2026 budget and tax rate. The meeting includes reviews of personnel compensation, student conduct policies, and several inter-agency agreements.
- Proposed 2025-2026 Budget and Tax Rate
- Maintenance and Operations Tax Rate exceeding voter-approval threshold
- 2025-2026 Compensation Plan
- MOUs with South Texas Training Center, Cameron County JJAEP, and Buckner Children and Family Services
- Student Code of Conduct for the 2025-2026 school year
6:00pm - Workshop
The Santa Maria ISD Board of Trustees holds a workshop meeting with no formal actions. Discussions include the proposed 2025-2026 budget and tax rate, disaster pennies, appraisal timelines, and several memoranda of understanding with outside agencies. Policy revisions on local leave and student activities are also presented for review.
- Proposed 2025-2026 Budget and Tax Rate presentation
- MOU with South Texas Training Center
- MOU with Cameron County JJAEP
- MOU with Buckner Children and Family Services
- Local Policy 125 discussion
The meeting was a workshop where the Board of Trustees discussed various items, including the proposed 2025-2026 budget and tax rate. The minutes explicitly state that no action was taken by the Board during this session.
Board Meeting of Trustees
The Board of Trustees will discuss procurement for engineering services and student athletic insurance. They will also consider approving the employee handbook for the 2025-2026 school year and review financial reports from June 2025.
- Request for Qualifications (RFQ) for engineering services
- Rejection of bids for RFP# S-5 2025-2026
- Approval of the 2025-2026 Employee Handbook
- Interlocal Participation Agreement with TASB Benefits Cooperative
- Procurement of student athletic insurance through a registered cooperative
The provided document is an agenda for the July 21, 2025, meeting rather than completed minutes. It lists items for discussion and possible action, but does not record any final votes or decisions.
Special Board Meeting of Trustees
The Santa Maria Independent School District Board of Trustees will meet to discuss curriculum and facility updates. The board may take action on a partnership agreement and high school maintenance.
- Possible approval of MOU between Santa Maria ISD and NINOS Headstart
- Possible action for High School Gym floor improvements
- Discussion of Superintendent's personnel recommendations
The provided document contains the agenda and procedural framework for the meeting, but does not record any votes, approvals, or specific outcomes. It is procedural in nature.
Board Meeting of Trustees
The Santa Maria Independent School District Board of Trustees will meet on June 17, 2025, to discuss and potentially approve several key items. These include the 2025-2026 work schedule, memoranda of understanding (MOUs) with multiple educational and advocacy organizations, facility improvements, and personnel decisions. The meeting also includes routine financial and administrative approvals.
- Approve 2025-2026 Work Schedule
- Approve MOU with Communities in Schools of Cameron County
- Approve MOU with Regional Day School Program for the Deaf
- Approve SMISD Bus Barn improvements
- Approve HVAC improvements at Santa Maria Middle School
The provided document is an agenda for the June 17, 2025, Board Meeting of Trustees. It lists items for discussion and possible action, but does not record any final votes, approvals, or outcomes.
Workshop
The Santa Maria Independent School District Board will hold a workshop to review financial presentations and various Memorandums of Understanding (MOU). The session includes a walkthrough of district facilities.
- Tax Ratification Election Presentation
- 2025-2026 Budget Presentation #2
- School for Blind MOU
- Community in Schools MOU
- Region One Migrant and Children's Advocacy Centers of Cameron and Willacy Counties MOUs
The minutes for the June 4, 2025, workshop record the agenda items discussed, but contain no record of votes, approvals, or denials. The meeting focused on presentations regarding finance, curriculum, and facilities.
Regular Board Meeting of Trustees
The Santa Maria ISD Board of Trustees will discuss and potentially approve a new five-year strategic plan and an amended District of Innovation Plan. The meeting also includes decisions on curriculum pilots and special education agreements.
- Approval of the 2025-2030 Strategic Plan
- Adoption of the amended District of Innovation Plan
- Participation in the Bluebonnet Math Spanish Curriculum Pilot
- South Texas Tri County Special Education Cooperative Agreement with South Texas ISD
- Travel approval for High School qualifiers to the UIL State Academic Meet in Austin
The provided document is an agenda for the Regular Board Meeting of Trustees. It lists items for discussion and possible action, but does not record any final votes, approvals, or outcomes.
Board and Budget Workshop
The Santa Maria ISD Board holds a workshop to analyze the 2025 budget outlook and proposed updates to local policy DED(Local). Members also receive updates on special education services and a Spanish-language pilot program.
- Budget Analysis and Projections
- Changes to Regulation Policy DED(Local)
- South Texas Tri-County Special Education Cooperative update
- Bluebonnet Spanish Pilot program review
- 2023 Accountability and Campus Performance report
The provided minutes for the May 7, 2025, Board and Budget Workshop list agenda items but do not record any votes, decisions, or outcomes. The document is procedural in nature.
Special Board Meeting of Trustees
The Board of Trustees will review presentations and consider a request for qualifications (RFQ# Y1-2024-2025) to hire attorneys for delinquent tax collection. The meeting also includes personnel reviews and the potential acceptance of a staff resignation.
- Discussion and possible action on RFQ# Y1-2024-2025 for delinquent tax collection attorneys
- Discussion and action to accept the resignation of Chapter 21 employee A.B.
- Discussion and possible action on Superintendent's personnel recommendations
The provided document contains the agenda for a special meeting, but does not record any votes, final decisions, or outcomes. It lists proposed actions regarding delinquent tax collection attorneys and personnel recommendations.
Board Meeting of Trustees
The Santa Maria ISD Board of Trustees will meet April 14, 2025 to act on final construction payments for the stadium concession stand, approve curriculum purchases, and adopt the 2025–26 instructional calendar. The board will also hear public comments and recognize student athletes.
- Approve JPena Construction Pay App #6 for $58,690.70
- Approve JPena Construction retainage pay app for $45,765
- Approve $4,900 final invoice to Brighton Group for project management
- Approve 2025–26 instructional materials and Bluebonnet Math Curriculum
- Approve 2025–26 instructional calendar
The provided document is an agenda or a procedural record of the April 14, 2025, meeting. It lists items for discussion and possible action, but does not record any final votes, approvals, or outcomes.
Board Workshop
The Board of Trustees will hold a workshop to discuss finance, curriculum, and policy updates. The agenda states that no action will be taken by the Board during this workshop.
- Resolution regarding pay for school closure on Friday, March 28, 2025
- Instructional Materials Allotment and TEKS certification for 2025-2026
- Instructional Calendar for 2025-2026 school year
- Bluebonnet Curriculum
- Policy Update 124 and changes to Policy BE (Local)
The minutes record that no action was taken by the Board of Trustees during this workshop. The session included discussions on finance, curriculum, and policy updates, but no votes were cast.
Special Board Meeting of Trustees
The Santa Maria Independent School District Board of Trustees will hold a special meeting to discuss and possibly approve two items: adoption of the District of Innovation Plan and the Rural Pathway Excellence Partnership (R-PEP) Northern Division Agreement Memorandum of Understanding with Progreso ISD and Region One ESC. The meeting includes an open forum for public comments and an executive session for personnel and legal discussions.
- Possible action to approve District of Innovation Plan
- Possible action to approve Rural Pathway Excellence Partnership (R-PEP) Northern Division Agreement MOU with Progreso ISD and Region One ESC
The provided document is a meeting agenda rather than minutes. It lists items for discussion and possible action, but contains no record of decisions made or votes taken.
Board Workshop
The Santa Maria Independent School District Board will hold a workshop to receive updates on the district’s strategic plan, review proposed changes to board policies, and discuss the fundamentals of school finance and budget adoption. No formal decisions are scheduled for this workshop.
The provided document contains the agenda for a Board Workshop but does not record any substantive decisions, votes, or outcomes. The session focused on a strategic plan update, board policy update, and school finance and budget adoption.
Regular Board Meeting
The Santa Maria ISD board will meet March 17 to consider a low-attendance waiver for Santa Maria High School and Options Academy, approve a memorandum of understanding with Ninos Inc. for 2025-26, and ratify the Rural Pathway Excellence Partnership with Progreso ISD and Region One ESC. The board will also act on routine finance, investment, and tax reports, plus approve prior meeting minutes.
- Low-attendance waiver submission to TEA for Santa Maria High School and Options Academy (Feb 12-13, 2025)
- MOU approval with Ninos Inc. for 2025-26 services
- Rural Pathway Excellence Partnership (R-PEP) Northern Division MOU with Progreso ISD and Region One ESC
- Approval of February 2025 check payments, investment report, revenue/expenditure report, and tax collection report
- Approval of minutes for February 12 regular and February 17 special board meetings
The provided document is an agenda-style record of the March 17, 2025, meeting. While it lists items for discussion and possible action, it does not record the final outcomes, vote tallies, or decisions made.