Dysart Unified School District public meetings in 2020
32 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
DYSART EMPLOYEE BENEFITS TRUST REGULAR MEETING
The Dysart Employee Benefits Trust will hold a remote meeting to consider proposed benefit plan changes for the 2021-2022 fiscal year, revisions to the Trust Agreement and Trustee Handbook, and receive financial and wellness updates.
- Review and approval of revisions to the Employee Benefits Trust Agreement and Trustee Handbook
- Proposed benefit plan changes for the 2021-2022 fiscal year
- Approval of unconfirmed minutes from October 6, 2020 regular meeting
- Financial information including monthly claims, contributions, net position, and claims experience
- Wellness program updates
The Employee Benefits Trust approved revisions to the Employee Benefits Trust Agreement and Declaration of Trust and the Trustee Handbook. The board also discussed proposed benefit plan changes for the 2021-2022 fiscal year and received wellness and financial updates.
- Approved agenda form (3-0)
- Approved October 6, 2020 meeting minutes (3-0)
- Approved revisions to Employee Benefits Trust Agreement and Declaration of Trust and Trustee Handbook (3-0)
SPECIAL MEETING OF THE DYSART GOVERNING BOARD
The Dysart Governing Board approved a proposal to grant up to 80 hours of paid sick leave to employees who provide a positive COVID-19 PCR or antigen test. The benefit is effective January 1 to June 30, 2021, and is void if federal or state law extends FFCRA benefits. The motion carried 3-0.
- Approved up to 80 hours paid sick leave for employees with positive COVID-19 test, effective Jan 1 to June 30, 2021
The Governing Board approved providing up to 80 hours of paid sick leave for employees who present a positive COVID-19 test. This benefit applies to the period from January 1, 2021, to June 30, 2021. Employees who already received 10 days of leave under the FFCRA during the previous semester are ineligible.
- Approved up to 80 hours of paid sick leave for positive COVID-19 tests from Jan 1 to June 30, 2021 (3-0)
PUBLIC MEETING NOTICE - OATH OF OFFICE SWEARING IN CEREMONY
This is a public meeting notice for an Oath of Office Swearing-In Ceremony for the Dysart Unified School District Governing Board. No formal meeting will be held and no board business will be discussed. The ceremony is scheduled for December 9, 2020 at the District Office Board Room.
- Oath of Office Swearing-In Ceremony for Governing Board members
The Governing Board held a ceremony to swear in board members-elect Chrystal Chaffin and Jo Grant. Ms. Dawn Densmore administered the Oath of Office, and the certificates were signed and notarized.
- Swore in board members-elect Chrystal Chaffin and Jo Grant
REVISED--DYSART GOVERNING BOARD PUBLIC HEARING AND REGULAR BOARD MEETING
The Dysart Governing Board held a public hearing on a revised FY2020-2021 expenditure budget that decreases the M&O budget limit by $576,803 and the Unrestricted Capital budget limit by $725,489. The board also approved a consent agenda including a partnership with Maricopa County Department of Public Health for vaccines. Recognitions were given to community override supporters, state champion badminton athletes, and district communications award winners.
- Public hearing on FY2020-2021 budget revision with $576,803 M&O and $725,489 capital decreases
- Partnership agreement with Maricopa County Department of Public Health for adult and childhood vaccines
- Recognition of Valley Vista High School Unified Badminton State Champions
- Recognition of community supporters of the Dysart Override
- ASPRA awards recognizing Dysart Unified for multiple communications projects
The Governing Board approved a series of consent agenda items including facility contracts, personnel actions, and financial vouchers. The board also approved employment language, benefit packages, and the continuation of a guest teacher incentive program for the 2021-2022 school year.
- Approved expense vouchers totaling $5,944,799.77
- Approved payroll vouchers totaling $12,830,695.32
- Approved contract for Dysart High School Central Plant Replacement
- Approved solicitation for Asante Preparatory Academy Roof Replacement
- Approved 2021-2022 classified staff employment language and benefit packages
- Approved re-employment of classified staff for 2021-2022
- Approved continuation of the Guest Teacher Incentive Program
- Approved partnership agreement with Maricopa County Department of Public Health
DYSART GOVERNING BOARD PUBLIC HEARING AND REGULAR BOARD MEETING
The Dysart Governing Board will hold a public hearing on potential boundary changes to create middle schools at four elementary schools and primary schools at four others, plus general changes for three schools. The regular meeting includes recognition of an American Heart Association Gold award, approval of an intergovernmental agreement with the City of El Mirage for community use of school fields, and approval of personnel actions.
- Public hearing on boundary changes to create middle schools at Ashton Ranch, Cimarron Springs, Dysart, and Sonoran Heights elementary schools
- Proposed primary schools at Countryside, El Mirage, Rancho Gabriela, and Western Peaks elementary schools
- General boundary changes considered for Luke Elementary, Mountain View School, and Riverview School
- Approval of Intergovernmental Agreement with City of El Mirage for operation of schools as community centers (one-year initial term, renewable up to five years)
- Recognition of Dysart USD for American Heart Association Gold level Workplace Health Achievement
REVISED--DYSART GOVERNING BOARD REGULAR BOARD MEETING
The Dysart Governing Board recognized a teacher for the DAR Outstanding American History Teacher award, the district for financial reporting excellence, and as a top healthiest employer. The board approved two sole source vendor contracts for performances at The Vista: Count Basie Orchestra ($39,200, rescheduled to 2021) and Mike Super - Magic & Illusions ($16,000). The board also handled procedural items and public comments.
- Approval of All That Music Productions as sole source vendor for Count Basie Orchestra performance at $39,200 (rescheduled to November 2021)
- Approval of EastCoast Entertainment Inc. as sole source vendor for Mike Super magic show at $16,000
- Recognition of Christopher Raso, Canyon Ridge School teacher, as Arizona DAR Outstanding American History Teacher of the Year
- District received GFOA and ASBO International certificates of excellence for financial reporting
- District named #6 Healthiest Employer (larger category) by Phoenix Business Journal
The Governing Board approved a pilot incentive program to attract guest teachers to fill daily absences. The board also ratified over $23 million in payroll and expense vouchers and approved several facility grants for school repairs.
- Approved Guest Teacher Incentive Program pilot (4-0)
- Approved $18,417,603.99 in payroll vouchers (4-0)
- Approved $4,657,971.71 in expense vouchers (4-0)
- Approved Vista Center for the Arts membership fee for 2020-2021 season (4-0)
- Endorsed nomination of Jennifer Tanner for ASBA Honor Roll Award (3-0, 1 abstain)
- Approved SFB Building Renewal Grant funding for West Point Elementary hot water tank and roof assessment (4-0)
- Approved SFB Building Renewal Grant funding for Valley Vista High School cooling tower (4-0)
- Approved SFB Building Renewal Grant funding for Asante Preparatory Academy roof design (4-0)
SPECIAL MEETING OF THE DYSART GOVERNING BOARD
The Dysart Governing Board will discuss and vote on approving the Annual Financial Report for Fiscal Year 2019-2020, as required by state law. The report shows over $179 million in combined expenditures across funds, with ending budget balances totaling about $22.8 million.
- M&O Fund expenditures: $162,675,496
- Classroom Site Funds expenditures: $11,807,091
- Unrestricted Capital Outlay Fund expenditures: $5,000,095
- Combined ending budget balance of approximately $22.8 million
- Meeting held at Dysart Education Center, 15802 N Parkview Pl, Surprise, AZ
The Governing Board held a special meeting to approve a finance-related item due to the state. The board approved the Annual Financial Report for Fiscal Year 2019-2020.
- Approved Annual Financial Report for Fiscal Year 2019-2020 (5-0)
DYSART EMPLOYEE BENEFITS TRUST REGULAR MEETING
The Dysart Employee Benefits Trust will hold a regular meeting on October 6, 2020, primarily to elect a Chairperson, approve minutes, and discuss routine administrative items. No major policy changes or financial decisions are on the agenda; it is largely procedural.
- Election of Employee Benefits Trust Chairperson for a one-year term
- Approval of minutes from the May 12, 2020 meeting
- Welcome of new Trustee Jason Tanner and reappointed Trustee Matthew Kinney
- Discussion of 2020-2021 fiscal year meeting schedule
- Update on wellness program including flu shot clinics and Zoom webinars
The trust elected a chairperson and approved the meeting agenda. The board also approved the minutes from the May 12, 2020 meeting. Trustees received updates on the district wellness program and financial reports.
- Elected Matthew Kinney as Employee Benefits Trust Chairperson (5-0)
- Approved the agenda form (5-0)
- Approved May 12, 2020 meeting minutes (4-0, 1 abstain)
DYSART GOVERNING BOARD REGULAR BOARD MEETING
The Dysart Governing Board held a regular meeting on September 23, 2020, approving consent agenda items including a $300,744 contract for cooling tower replacement at Valley Vista High School, a Memorandum of Understanding with Northern Arizona University for a Foster Grandparent Program, and personnel actions. The board also recognized staff and school achievements, including a Certified Education Technology Leader designation and a Dance Program of Excellence Award for Valley Vista High School.
- Award of Contract No. 21-105-005 to HACI Services for $300,744 to replace cooling towers at Valley Vista High School, pending School Facilities Board funding
- Approval of a three-year MOU (2020-2023) with Arizona Board of Regents/NAU Senior Corps for the Foster Grandparent Program at Surprise Elementary School
- Approval of personnel actions for September 10–23, 2020 (new hires, leaves, resignations, terminations, supplemental compensation)
- Recognition of Diana Hawari as a Certified Education Technology Leader (CETL), second in Arizona
- Recognition of Valley Vista High School dance program with the K-12 Dance Program of Excellence Award by Arizona Dance Education Organization
The Governing Board approved several consent agenda items, including facility contracts and personnel actions. The board also ratified over $10 million in payroll and expense vouchers. No items were listed under the action/discussion section.
- Approved Valley Vista High School Cooling Towers Replacement contract (4-0)
- Approved 2020-2023 MOU with Northern Arizona University Senior Corps Programs (4-0)
- Approved personnel action items for Sept 10-23, 2020 (4-0)
- Approved Policy 7.67 - Staff Use of Digital Communications (4-0)
- Approved August 2020 donations, gifts, and grants (4-0)
- Approved August 2020 Extra Curricular Tax Credit and Student Activities Fund reports (4-0)
- Ratified expense vouchers 2117-2120 totaling $3,690,957.13 (4-0)
- Ratified payroll vouchers 1010 and 10 totaling $6,326,498.03 (4-0)
DYSART GOVERNING BOARD REGULAR BOARD MEETING
The Dysart Governing Board held a regular meeting on September 9, 2020, and approved a consent agenda that included several action items. Among them were a three-year memorandum of understanding with Chicanos Por La Causa for early childhood development programs for preschool children with disabilities, and a transportation services agreement with Special Education Systems Inc. The board also ratified the Speech Language Pathologist/Audiologist salary schedule and approved personnel actions and meeting minutes.
- Memorandum of Understanding with Chicanos Por La Causa, Inc. for early childhood development programs, August 2020 to August 2023
- Agreement with Special Education Systems, Inc. for special education transportation services for the 2020-2021 school year
- Approval of personnel action items including new hires, leaves, resignations, terminations, and supplemental compensation
- Ratification of Speech Language Pathologist/Audiologist Salary Schedule for 2020-2021
- Approval of unconfirmed minutes from the August 26, 2020 board meeting
The Governing Board approved several consent agenda items, including transportation services and early childhood program agreements. The Board also ratified payroll and expense vouchers totaling more than $12 million and adopted IBA standards for the 2020-2021 Meet & Confer.
- Approved MOU with Chicanos Por La Causa, Inc. Early Childhood Development Programs
- Approved transportation services agreement with Special Education Systems, Inc. for 2020-2021
- Approved personnel action items from August 27 to September 9, 2020
- Ratified Speech Language Pathologist/Audiologist Salary Schedule for 2020-2021
- Approved online supplemental resources for grades K-12
- Ratified payroll vouchers totaling $8,024,086.18
- Ratified expense vouchers totaling $4,353,020.64
- Approved revisions to policy 2.19 - School Policy Process (3-0)
DYSART GOVERNING BOARD REGULAR BOARD MEETING
The Dysart Governing Board held a regular meeting on August 26, 2020, and approved consent agenda items including a memorandum of understanding with College Success Arizona for FAFSA awareness, a solicitation for contracted transportation services to private day schools (estimated $820,000 annually for the district and $3,000,000 for the consortium), and a solicitation for walk-in grocery and general retail merchandise. The board also recognized Ed Christy for 10 years of service on the Employee Benefits Trust and Zachary Zimmerman as the 2020 Outstanding Biology Teacher Award recipient.
- Approval of 2020-2021 MOU with College Success Arizona for FAFSA awareness campaigns
- Solicitation for contracted transportation services to private day schools (est. $820,000/year district; $3,000,000 consortium)
- Solicitation for walk-in grocery and general retail merchandise (details truncated in agenda)
- Recognition of Ed Christy for 10 years on the Dysart Employee Benefits Trust Board
- Recognition of Shadow Ridge High School teacher Zachary Zimmerman with 2020 Outstanding Biology Teacher Award
The Governing Board ratified the decision to delay the return to in-person instruction until October 19, 2020, pending safety data. The Board also approved the Superintendent's 2020-2021 goals and various consent agenda items including payroll and expense vouchers. A motion to appoint Trustees to the Employee Benefits Trust Board failed.
- Delayed in-person school reopening until October 19, 2020 (2-0, 1 abstain)
- Approved Superintendent's 2020-2021 Goals, Objectives and Evaluation Plan (3-0)
- Approved Dysart Student Broadcasting Sponsorship Packages (3-0)
- Denied appointment of Trustees to the Employee Benefits Trust Board (1-1, 1 abstain)
- Approved payroll vouchers totaling $6,313,079.39 (3-0)
- Approved expense vouchers totaling $3,486,624.12 (3-0)
- Approved 2020-2021 MOU between College Success Arizona and District (3-0)
- Appointed Jay Leonard as ASBA delegate and Dawn Densmore as alternate (3-0)
DYSART GOVERNING BOARD REGULAR BOARD MEETING
The Dysart Governing Board will hold a regular meeting with procedural items, recognitions, public comment, and informational updates. The main action is approving a consent agenda that includes an MOU with Southwest Behavioral Health for student services, a transportation agreement with ACES for special education students, a private placement agreement with Autism Academy, and a solicitation for Valley Vista High School cooling tower replacement. The meeting is limited to 50 attendees per Governor's COVID-19 executive order.
- Approval of MOU with Southwest Behavioral Health for student/family services (2020-2021)
- Transportation agreement with Austin Centers for Exceptional Students for special ed students
- Private placement agreement with Autism Academy for Education and Development
- Solicitation for Valley Vista High School cooling tower replacement
- Recognition of ACTEAZ award recipients Heather Webb and Jim Grieshaber
The Governing Board approved a series of consent agenda items including service agreements, personnel actions, and facility solicitation. The board also ratified payroll and expense vouchers totaling over $13.3 million.
- Approved payroll vouchers in the amount of $6,375,429.81
- Approved expense vouchers in the amount of $6,989,255.60
- Approved MOU with Southwest Behavioral Health Services, Inc. for 2020-2021
- Approved transportation agreement with Austin Centers for Exceptional Students, Inc (The ACES) for 2020-2021
- Approved Autism Academy for Education and Development private placement agreement for 2020-2021
- Approved solicitation for Valley Vista High School cooling tower replacement
- Approved personnel action items for July 23, 2020 through August 12, 2020
- Approved temporary construction easement with NexMetro Grand, LLC near Thompson Ranch Elementary School
DYSART GOVERNING BOARD REGULAR BOARD MEETING
The Dysart Governing Board approved a consent agenda including an intergovernmental agreement with Maricopa County Community College District for dual enrollment for the 2020-2021 school year, and an agreement with the City of El Mirage Police Department for a School Resource Officer at Dysart High School. The board also recognized two administrators with the Arizona School Administrators Distinguished Administrator Award and acknowledged a district step challenge win.
- Approved Intergovernmental Agreement with Maricopa County Community College District for Dual Enrollment for 2020-2021
- Approved Intergovernmental Agreement with City of El Mirage for a School Resource Officer at Dysart High School
- Recognized Michael Hawkins, Shadow Ridge High School principal, as ASA Distinguished Administrator for Secondary Division
- Recognized Jim Dean, Assistant Superintendent for Support Services, as ASA Distinguished Administrator for Education Services Division
- Acknowledged Dysart's second-place finish in Wellness Council of Arizona Get Moving! 2020 Virtual Step Challenge
The Governing Board approved a supporting statement for the Maintenance and Operation Budget Override election scheduled for November 3, 2020. The board also authorized a tax-exempt equipment lease for energy performance and approved various consent agenda items including student fee schedules and intergovernmental agreements.
- Approved Pro Statement for Maintenance and Operation Budget Override Election (5-0)
- Approved changes to Employee Benefits Trust Agreement and Declaration of Trust (5-0)
- Approved tax-exempt equipment lease/purchase agreement for energy performance (5-0)
- Adopted resolution honoring the Dysart Unified School District Centennial (5-0)
- Approved payroll vouchers totaling $13,837,105.16
- Approved expense vouchers totaling $7,929,815.79
- Approved revised student and community education fee schedules for 2020-2021
- Approved IGA with City of El Mirage for a School Resource Officer
DYSART GOVERNING BOARD PUBLIC HEARING AND SPECIAL MEETING
The Dysart Governing Board will hold a public hearing on the 2019-2020 budget revision and the proposed 2020-2021 budget, which includes a truth-in-taxation notice due to a potential property tax increase. Following the hearing, the board will vote on adopting the revised FY20 budget and the FY21 budget. The meeting is remote-only with written public comment accepted. A consent item awards a $152,903.45 weatherization contract for Asante Preparatory Academy.
- Public hearing on Fiscal Year 2019-2020 Expenditure Budget Revision (adding ESSER federal funds and GASB 84 adjustments)
- Public hearing on Fiscal Year 2020-2021 Proposed Budget and Truth in Taxation Notice (potential tax increase)
- Action to adopt 2019-2020 Revised Expenditure Budget
- Action to adopt Proposed Budget for Fiscal Year 2020-2021
- Consent agenda: award Contract No. 21-1114-003 for Asante Preparatory Academy Exterior Weatherization to Ganem Construction for $152,903.45
The Governing Board adopted the proposed budget for fiscal year 2020-2021 and approved revisions to the 2019-2020 expenditure budget. The board also awarded a contract for exterior weatherization at Asante Preparatory Academy.
- Approved 2019-2020 Revised Expenditure Budget (3-0)
- Adopted Proposed Budget for Fiscal Year 2020-2021 (3-0)
- Approved Contract No. 21-1114-003 for Asante Preparatory Academy Exterior Weatherization (3-0)
- Approved Agenda Form (3-0)
DYSART GOVERNING BOARD REGULAR BOARD MEETING AND EXECUTIVE SESSION
The Dysart Governing Board held a remote meeting due to COVID-19, with no public in-person attendance. The board approved a consent agenda that included an intergovernmental agreement with Buckeye Union High School District for alternative and special education services for the 2020-2021 school year, an agreement with Learn-IT Systems for special education services, personnel actions, and travel approvals. One consent item (E.9) was tabled to a later date.
- Intergovernmental Agreement with Buckeye Union High School District for alternative/special education services (2020-2021)
- Agreement with Learn-IT Systems (LIS), LLC to provide special education services
- Approval of personnel actions (new hires, leaves, resignations, terminations) for May 28–June 10, 2020
- Approval of overnight and out-of-state travel requests
- Approval of overnight travel for high school athletic teams and CTE student organizations for competitions (2020-2021)
The Governing Board approved the proposed 2020-2021 budget and called for a special maintenance and operation budget override election on November 3, 2020. The board also approved the Superintendent's year-end performance evaluation and various consent agenda items. Plans for returning to classrooms for the 2020-2021 school year were discussed but not voted upon.
- Approved 2020-2021 Proposed Budget (5-0)
- Called for 15% special maintenance and operations override election for Nov 3, 2020 (5-0)
- Approved Superintendent's 2019-2020 year-end performance evaluation (5-0)
- Approved payroll vouchers totaling $14,762,681.52
- Approved expense vouchers totaling $1,881,264.25
- Approved agreement with Learn-IT Systems (LIS), LLC for special education services
- Approved intergovernmental agreement with Buckeye Union High School District
- Tabled approval of supplemental resources for grades K-12
DYSART GOVERNING BOARD REGULAR BOARD MEETING
The Dysart Governing Board will hold a remote meeting due to COVID-19, primarily to approve consent agenda items for the 2020-21 fiscal year. These include multi-year contract renewals, cooperative purchasing agreements, and sole source vendor contracts with estimated costs exceeding $700,000. The board will also receive updates from the superintendent and board members, but no action will be taken on those.
- Approval of multi-year contract renewals for 2020-21 fiscal year (item E.1)
- Approval of cooperative purchasing agreements with multiple consortia (item E.2)
- Approval of sole source vendors: Arizona Interscholastic Association ($180,000), Infinite Campus ($325,000), Tyler Technologies ($185,000) (item E.3)
- Approval of sole source vendor Marian Liebowitz Artist Management for Nochebuena performance ($22,000) (item E.4)
The Governing Board approved the Memorandum of Understanding with the Dysart Education Association and extracurricular pay schedules for the 2020-2021 school year. The board also authorized several mathematics curriculum pilots and ratified over $10 million in expense and payroll vouchers.
- Approved District Extracurricular/Supplemental Assignment/Contract Addenda Pay Schedules for 2020-2021 (4-0)
- Approved Memorandum of Understanding with the Dysart Education Association for 2020-2021 (4-0)
- Ratified expense vouchers 2080-2083 totaling $3,471,433.54 (4-0)
- Ratified payroll vouchers 1031, 34, and 1032 totaling $6,743,819.68 (4-0)
- Approved pilots for AGA Algebra, Illustrative Mathematics, Pearson Envision Math, Ready Classroom Math, Mathematics Vision Project, and Open-Up Resources (4-0)
- Authorized Assistant Superintendent of Business Services to sign donation agreement with Lennar Arizona, Inc. (4-0)
- Approved District's Pay for Performance (PFP) Plan for eligible certificated staff for 2020-2021 (4-0)
- Scheduled Executive Session for Superintendent Evaluation for June 10, 2020 (4-0)
DYSART GOVERNING BOARD PUBLIC HEARING. REGULAR BOARD MEETING AND EXECUTIVE SESSION
The Governing Board will hold a public hearing on the FY 2019‑2020 Expenditure Budget Revision, which raises the M&O budget limit by $532,799 to $172.151 million and the Unrestricted Capital Budget limit by $2,971 to $9.594 million. The Board will also approve the agenda form and a series of consent‑agenda items, including an amended food service agreement and several contract solicitations. All public comments are to be submitted in writing via email. The meeting is conducted remotely due to CDC guidance limiting gatherings.
- M&O budget limit increased by $532,799 to $172.151 million
- Unrestricted Capital Budget limit increased by $2,971 to $9.594 million
- Approve amended Permanent Food Service Agreement ADE Contract No. ED09-0001
- Approve solicitation for Asante Preparatory Academy exterior weatherization ($350,000)
- Approve sole‑source contract with Kinkead Entertainment Agency for Bill Engvall performances ($77,500)
The Governing Board approved the 2019-2020 revised expenditure budget and salary placement schedules for the 2020-2021 school year. The board also approved several personnel actions, including the appointment of a new assistant principal and the reclassification of bus driver positions.
- Approved 2019-2020 Revised Expenditure Budget (5-0)
- Approved 2020-2021 salary increases and placement schedules for certified, licensed, classified, and administrative employees (5-0)
- Approved appointment of Alicia Ashby as Assistant Principal for Rancho Gabriela Elementary School (5-0)
- Approved reclassification of Bus Driver position from Grade L to Grade N (5-0)
- Approved Substitute Compensation Structures for 2020-2021 (5-0)
- Approved payroll vouchers totaling $5,961,450.36 and expense vouchers totaling $2,165,737.58 (5-0)
- Approved 2020-2021 Student and Parent Handbook and Student Discipline Matrix (5-0)
- Approved Amended Permanent Food Service Agreement ADE Contract No. ED09-0001 (5-0)
DYSART EMPLOYEE BENEFITS TRUST REGULAR BOARD MEETING
The Dysart Employee Benefits Trust Board will meet remotely on May 12, 2020, due to COVID-19 restrictions. The agenda includes approval of minutes from February 19, 2020, and discussion items on open enrollment, Teladoc utilization, benefit termination changes, and financial reports.
- Approval of unconfirmed minutes from February 19, 2020 regular meeting
- Update on Employee Benefits Open Enrollment period
- Discussion of change in employee benefit termination date
- Teladoc Utilization Report for April 2020
- Review of monthly claims, contributions, March 2020 net position and claims experience reports
The Board approved the meeting agenda and the minutes from the February 19, 2020 meeting. Members received updates on employee benefits open enrollment, Teladoc utilization, and financial reports. No other substantive policy or financial decisions were made.
- Approved agenda form (5-0)
- Approved February 19, 2020 meeting minutes (5-0)
REVISED--DYSART GOVERNING BOARD REGULAR BOARD MEETING
The Dysart Unified School District Governing Board will vote on several consent agenda items, including approval of sole‑source performance vendors with contract totals of $2,500 to $39,200, and the award of a procurement card services contract to UMB Bank with an anticipated annual volume of $250,000. Additional actions include approving personnel changes, overnight travel requests, and the 2020‑2021 Student and Parent Handbook discipline procedures.
- Approve sole‑source vendors: Shine on Floyd Band ($2,500), Artist Group International/Lazy Eyes Productions ($23,000), BiCoastal Productions ($12,250), All That Music Productions ($39,200)
- Award Contract No. 21‑4629‑002 Procurement Card Services to UMB Bank (annual volume $250,000)
- Approve personnel action items for April 9‑22, 2020 (new hires, leaves, resignations, etc.)
- Approve overnight and out‑of‑state travel requests as listed
- Approve 2020‑2021 Student and Parent Handbook discipline procedures
The Governing Board postponed a vote on calling a special maintenance and operation budget override election for November 3, 2020, to monitor economic hardships. The Board approved boundary changes for two elementary schools and appointed a new Director of Transportation.
- Tabled special M&O budget override election until June 10, 2020 (3-1, 1 abstain)
- Approved boundary changes for El Mirage and Luke Elementary Schools (5-0)
- Approved appointment of Douglas Curry as Director of Transportation (5-0)
- Approved Notice of Reasonable Assurance language for 2020-2021 substitute employees (5-0)
- Authorized issuance of notifications of reasonable assurance to substitute employees (5-0)
- Approved payroll vouchers totaling $6,044,466.93 (5-0)
- Approved expense vouchers totaling $4,763,244.18 (5-0)
- Approved sole source vendors and procurement card services for 2020-2021 (5-0)
DYSART GOVERNING BOARD PUBLIC HEARING AND REGULAR BOARD MEETING
The Dysart Governing Board will hold a public hearing on proposed attendance boundary changes to reduce costs and prepare for growth, followed by a regular meeting. The meeting is remote due to COVID-19, with no in-person attendance and written public comments only. The board will vote on consent agenda items including a 2020-2021 student fee schedule, adoption of K-3 reading textbooks (Into Reading, $1.7 million), and a donation agreement with Vita Communities, LLC.
- Public hearing on potential boundary changes to reduce transportation costs and accommodate projected growth
- Approval of 2020-2021 student fee schedule with principal authority to waive fees for economic hardship
- Adoption of K-3 reading textbook Into Reading by Houghton Mifflin Harcourt for $1.7 million from district capital funds
- Acceptance of donation agreement between Dysart Unified and Vita Communities, LLC for Vita Communities at Greer Ranch
- Approval of personnel action items for March 12 – April 8, 2020 (new hires, leaves, resignations, etc.)
The Governing Board approved over $14 million in payroll and expense vouchers and appointed two school administrators. The board also adopted revised minimum course of study requirements and updated the Pay for Performance and teacher evaluation plans for the 2019-2020 school year.
- Approved payroll vouchers totaling $12,039,611.32
- Approved expense vouchers totaling $2,152,365.75
- Appointed Michelle Ruff as Principal for Rancho Gabriela Elementary School (5-0)
- Appointed Jillian Strong as Assistant Principal for Ashton Ranch Elementary School (5-0)
- Approved budget capacity for Educational Services position changes and eliminations (5-0)
- Adopted revised Minimum Course of Study and Competency Requirements (5-0)
- Approved revised Pay for Performance (PFP) Plan for 2019-2020 certificated staff (5-0)
- Approved amended Teacher Evaluation Program Model for 2019-2020 (5-0)
DYSART GOVERNING BOARD WORKSHOP/STUDY SESSION
This is a workshop/study session with no votes or decisions. The Governing Board and superintendent will review vision and planning topics for the upcoming school year.
The Governing Board held a study session to review the planning process for introducing middle schools starting in the 2021-2022 school year. Administration also presented a vision for 'destination high schools' focused on student experiences. No formal votes were taken during this session.
PUBLIC MEETING NOTICE - DYSART LEADERSHIP WEBINAR & ALL-STAFF BROADCAST
This is a procedural notice that a quorum of the Dysart Unified School District Governing Board may attend a staff-only webinar and all-staff broadcast. No formal meeting will be held and no board business will be discussed.
The Governing Board attended a leadership webinar and all-staff broadcast. No formal meeting was held and no board business was discussed.
EMERGENCY SPECIAL MEETING OF THE DYSART GOVERNING BOARD
At an emergency special meeting on March 14, 2020, the Dysart Governing Board approved a resolution to close all Dysart Unified schools and programs from March 16 through April 3, 2020. The board also authorized the Superintendent to take additional actions as needed, including extending the closure dates. The resolution passed with a 3-0 vote, with two board members abstaining.
- Approved resolution to close all Dysart Unified schools and programs March 16 – April 3, 2020
- Authorized Superintendent to extend closure dates if necessary
- Vote: 3 yes, 0 no, 2 abstentions (Densmore, Pritchard abstained)
- Emergency meeting held via teleconference due to COVID-19
The Governing Board approved a resolution to close all district schools and programs due to Covid-19. The closure is scheduled from March 16 through April 3, 2020. The Superintendent is authorized to take additional necessary actions, including extending the closure dates.
- Approved resolution to close all schools and programs from March 16 through April 3, 2020 (3-0-2)
- Authorized Superintendent to take additional actions as necessary, including extending closure dates (3-0-2)
- Approved Agenda Form (5-0)
REVISED--DYSART GOVERNING BOARD REGULAR BOARD MEETING & EXECUTIVE SESSION
The Dysart Governing Board recognized student athletes and teams, including state champions and a national design competition winner. The board approved a consent agenda that included a sole source vendor contract for a Jim Breuer performance at The Vista for $23,000, as well as personnel actions for February 27 to March 11, 2020. Public comment and board updates were also on the agenda.
- Approved sole source vendor contract with Artist Group International LLC and Lazy Eyes Productions Inc for Jim Breuer performance at $23,000
- Recognized Shadow Ridge High School NAHB Student Design Champions
- Recognized middle school boys basketball champions Canyon Ridge Cougars and girls soccer champions Marley Park Mavericks
- Recognized high school regional champions and state runners-up in various sports
- Approved personnel actions for the period Feb 27 – Mar 11, 2020
The Governing Board approved over $10 million in payroll and expense vouchers and established a new Child Care Facilitator position. The Board also approved the 2020-2021 meeting schedule and revised policies regarding employee contact and pay status.
- Approved expense vouchers 2060-2063 for $3,958,942.23
- Approved payroll vouchers 1024, 26, and 27 for $6,071,285.44
- Approved creation of Child Care Facilitator position for Community Education department
- Approved revisions to Governing Board Policies 7.25, 7.26, and 7.28
- Approved 2020-2021 Governing Board Meeting Schedule and Policy Monitoring Cycle
- Approved 2020-2021 Community Education fee structure and Facility Use Rate Schedule
- Approved pilots for The World History Project and Chalk Talk the ACT Resource
- Scheduled workshop/study session for March 25, 2020, regarding school structuring
PUBLIC MEETING NOTICE - The Vista Grand Opening and Dedication Ceremony
This is a public meeting notice for the Vista Grand Opening and Dedication Ceremony. A quorum of Governing Board members may be present, but no formal meeting will be held and no school district business will be discussed or acted upon.
- The Vista Grand Opening and Dedication Ceremony at The Vista Center for the Arts, 156600 N. Parkview Place, Surprise, AZ on March 9, 2020 at 9:00 A.M.
A quorum of Board members was not present at the event. No formal meeting was held and no Board business was discussed.
PUBLIC MEETING NOTICE - Read Across America, Countryside Elementary
This is a public meeting notice for the Read Across America event at Countryside Elementary School. A quorum of the Dysart Unified School District Governing Board may attend, but no formal meeting will be held and no board business will be discussed.
Board members attended the Read Across America event at Countryside Elementary. No formal meeting was held and no Board business was discussed.
DYSART GOVERNING BOARD REGULAR BOARD MEETING AND EXECUTIVE SESSION
The Dysart Governing Board will consider consent agenda items including approval of a $1,222,200 five-year contract with Cox Communications for leased wide area network services, renewal of multi-year employee benefits contracts, and personnel actions. The meeting also includes recognitions of community partners and a student band performance.
- Approval of $1,222,200 E-Rate leased wide area network services contract with Cox Communications (5-year)
- Approval of multi-year employee benefits contract renewals for the 2020-2021 fiscal year
- Approval of personnel action items for February 13–26, 2020
- Approval of employee work calendars for the 2020-2021 school year
- Recognition of community partners including Reveal Vineyard Church for donations to Title I schools
The Governing Board approved the employee health benefit plan and multi-year benefit contract renewals for the 2020-2021 fiscal year. The board also appointed a new Director of Exceptional Student Services and ratified over $6 million in payroll vouchers.
- Approved Employee Health Benefit Plan for 2020-2021 (4-0)
- Approved appointment of Dr. Corey Montano as Director of Exceptional Student Services (3-0)
- Approved multi-year employee benefits contract renewals for 2020-2021
- Approved Contract No. 21-6202-004 for E-Rate Leased Wide Area Network Services
- Approved personnel action items for Feb 13-26, 2020
- Approved employee work calendars for 2020-2021 school year
- Ratified expense vouchers 2058 and 2059 totaling $998,694.90
- Ratified payroll vouchers 1023 and 25 totaling $6,086,559.51
DYSART EMPLOYEE BENEFITS TRUST REGULAR BOARD MEETING
The Dysart Employee Benefits Trust Board will consider approving benefit renewals for the 2020-2021 fiscal year, including renewals from new vendors and a new voluntary accident insurance benefit. The board will also discuss the benefits timeline and financial information, such as monthly claims and contributions.
- Approval of benefit renewals for the 2020-2021 fiscal year
- Approval of benefit renewals provided by new vendors for 2020-2021
- Approval of a new voluntary accident insurance benefit for 2020-2021
- Discussion of employee benefits timeline for second semester of 2019-2020
- Review of trust financials, including December 2019 net position and claims experience
The Board approved benefit renewals for the 2020-2021 fiscal year, noting the district will bear cost increases to avoid employee rate hikes. New vendors were approved for the Employee Assistance Program and Voluntary Short Term Disability, and a new voluntary accident insurance benefit was added.
- Approved 2020-2021 Benefit Renewals (5-0)
- Approved 2020-2021 Benefit Renewals from new vendors (5-0)
- Approved new Voluntary Accident Insurance benefit for 2020-2021 (5-0)
- Approved agenda form (5-0)
- Approved December 10, 2019 meeting minutes (5-0)
DYSART GOVERNING BOARD REGULAR BOARD MEETING AND EXECUTIVE SESSION
The Dysart Governing Board will hold a regular meeting including recognitions, public comment, and approval of consent agenda items. The consent agenda includes a $2,500 sole-source contract for a performance by Shine On Floyd Band at The Vista, personnel actions for January 23 to February 12, 2020, ratification of the teacher evaluation system assurance for FY 2020-2021, and approval of previous meeting minutes.
- Approval of Scott Fresener dba Shine On Floyd Band as sole source vendor for $2,500 performance at The Vista
- Approval of personnel action items for January 23–February 12, 2020
- Ratification of Statement of Assurance for Teacher Evaluation System FY 2020-2021
- Approval of minutes from January 22, 2020 regular meeting and January 29, 2020 study session
- Recognition of District Spelling Bee winners and Career and Technical Education Month
The Governing Board authorized legal action in Maricopa County Superior Court to recover funds owed to the District. The Board also approved revisions to school calendars and created two new theatre-related positions for the Community Education Department.
- Authorized filing of civil lawsuit in Maricopa County Superior Court to recover monies owed (4-0)
- Approved revisions to 2019-2020, 2020-2021, and 2021-2022 school calendars to add a half day in May (4-0)
- Approved Theatre Technician position for Community Education Department (4-0)
- Approved Theatre Management Intern position for Community Education Department (4-0)
- Ratified expense vouchers totaling $2,901,144.34 (4-0)
- Ratified payroll vouchers totaling $11,802,199.44 (4-0)
- Approved sole source vendor for 2019-2020 fiscal year (4-0)
- Approved personnel action items from January 23 to February 12, 2020 (4-0)
DYSART GOVERNING BOARD WORKSHOP/STUDY SESSION
The Dysart Governing Board will hold a workshop/study session to review election data from the November election and discuss enrollment and planning topics. No formal votes or decisions are scheduled; the session is for information and discussion only.
- Discussion on election data from November's election
- Review of enrollment and planning topics addressed by Cabinet
The Governing Board held a study session to review November 2019 election data and voter turnout. Members discussed potential strategies for the November 2020 election, bond requests for high school land, and options for funding programs currently supported by the override.
DYSART GOVERNING BOARD REGULAR BOARD MEETING AND EXECUTIVE SESSION
The Dysart Governing Board will hold a regular meeting with recognitions including the AP District Honor Roll and a $115,500 DERA grant for bus replacements. The board will then vote on consent agenda items, including approval of a multi-term solicitation for Assessment & Instructional Improvement Systems (estimated $200,000 annually) and personnel actions from Jan 9-22, 2020. Public comment and superintendent updates are also scheduled.
- DERA grant award of $115,500 to replace three diesel buses with ultra-low sulfur diesel buses
- Recognition of the College Board AP District Honor Roll for improving AP access and scores
- Approval of a multi-term solicitation for Assessment & Instructional Improvement Systems (est. $200,000/year)
- Approval of personnel action items (new hires, leaves, resignations, terminations, supplemental comp)
- Recognition of community partners Lord of Life Lutheran Church and Skyline Builders & Restoration
The Governing Board approved the plan for distributing FY 2020 results-based funding and ratified over $18 million in expense and payroll vouchers. The board also approved the Superintendent's mid-year performance evaluation and a revision to teacher evaluation policy. A proposed district reorganization plan was tabled.
- Approved plan to distribute Results-Based Funding for FY 2020 (5-0)
- Approved expense vouchers 2046-2051 totaling $6,885,577.66 (5-0)
- Approved payroll vouchers 1018-1021 totaling $11,745,706.79 (5-0)
- Approved Superintendent's mid-year performance evaluation summary (5-0)
- Approved revision to Governing Board Policy 7.43 regarding teacher evaluation (5-0)
- Tabled District Reorganization Plan (5-0)
- Approved employee salary schedules for 2019-2020 school year (5-0)
- Approved solicitation for Assessment & Instructional Improvement Systems (5-0)
DYSART GOVERNING BOARD REGULAR BOARD MEETING
The Dysart Governing Board will hold its annual organization meeting to elect a president and clerk, then consider a consent agenda including a five-year, $600,000-per-year solicitation for E-Rate Wide Area Network Services. The meeting also includes recognitions for band performances, middle school sports champions, and an ASBA Boardsmanship award, plus public comment and updates from the superintendent and board.
- Election of board president and clerk for one-year terms
- Approval of multi-term solicitation for E-Rate Wide Area Network Services (estimated annual cost $600,000)
- Recognition of Cimarron Springs and Mountain View school band performance
- Recognition of middle school boys soccer and girls volleyball champions
- ASBA Total Board Boardsmanship Award to the governing board
The Governing Board held its annual organization meeting to elect leadership and approved employment contracts for the 2020-2021 school year. The board established a $2,000 liquidated damages fee for certified staff who break their contracts. Several consent agenda items, including payroll and expense vouchers, were also approved.
- Elected Jay Leonard as Governing Board President
- Elected Dawn Densmore as Governing Board Clerk
- Approved certificated and licensed employee contracts for 2020-2021 with $2,000 liquidated damages (4-1)
- Approved re-employment of eligible certificated and licensed staff for 2020-2021
- Approved interim certificated employee contracts for 2019-2020 with $1,000 liquidated damages
- Approved revision to Governing Board Policy 7.22
- Ratified expense vouchers totaling $3,032,939.36
- Ratified payroll vouchers totaling $6,249,047.12