Gilbert Unified School District public meetings in 2023

Regular Board Meeting

The Gilbert Unified School District Governing Board will vote on consent agenda items including the purchase of four special-needs and three regular-education school buses totaling $1,265,851.85. They will also adopt six board policies on conflict of interest, board meetings, and agenda procedures, and accept gifts and donations. A monthly financial report and an academic spotlight presentation are scheduled.

• Purchase of four Collins 14-passenger special-needs buses for $544,129.56 (Capital Fund 610)
• Purchase of three 84-passenger transit diesel buses for $721,722.29 (Capital Fund 610)
• Second read and adoption of Policy BCB (Board Member Conflict of Interest), BDA, BE, BEDA, BEDB
• EVIT 2024-2025 course guide approval
• Monthly financial report for November 2023

The Governing Board approved the meeting agenda and the consent agenda. The session included a financial report and a presentation on secondary transition services for special education students.

• Approved meeting agenda (4-0)
• Approved Consent Agenda (4-0)

Policy Meeting

The Policy Committee will review for a second reading five board policies: BCB (Board Member Conflict of Interest), BDA (Board Organizational Meeting), BE (School Board Meetings), BEDA (Notification of Board Meetings), and BEDB (Agenda). They will also discuss a Trust Model Policy Update. These are second readings, meaning the committee is considering final approval to recommend to the full board.

• Review for second read of Policy BCB - Board Member Conflict of Interest
• Review for second read of Policy BDA - Board Organizational Meeting
• Review for second read of Policy BE - School Board Meetings
• Review for second read of Policy BEDA - Notification of Board Meetings
• Review for second read of Policy BEDB - Agenda and Trust Model Policy Update

Governing Board Retreat at 8:30 a.m. - 11:15 a.m.

The Governing Board is holding a retreat to discuss several topics, including the District Continuous Improvement Plan and school letter grades. No votes or decisions are scheduled; all items are for discussion and information.

• Discussion of District Continuous Improvement Plan
• Review of school and district letter grades from Spring 2023 assessment
• Update on Model Trust Policy
• Discussion on operation of K-12 schools

The Governing Board held a retreat to discuss a draft District Continuous Improvement Process and review school performance data. No formal votes were taken; the session focused on reviewing goals for literacy, mathematics, and graduation rates.

Regular Board Meeting

The Gilbert Unified School District Governing Board approved a consent agenda including personnel, donations, travel, and financial vouchers. The board also received a monthly financial report for October 2023 and a teaching and learning academic spotlight presentation from Desert Ridge Junior High.

• Monthly financial report for October 2023 approved
• Certified, professional, exempt support, hourly support, and substitute personnel requests approved
• Gifts and donations for FY 2024 accepted
• Overnight and out-of-state travel requests approved
• Ratification of prior month YTD financial vouchers for October FY 2024

The Governing Board approved the meeting agenda. The session primarily consisted of recognition awards for students and staff, a financial report for the period ending October 31, 2023, and an academic spotlight on Desert Ridge Junior High.

• Approved agenda as presented (5-0)

Executive Session at 4:30 p.m.; Work Study & Brief Board Business Meeting immediately following Executive Session

The Gilbert Unified School District Governing Board convened in executive session to discuss superintendent performance standards, followed by a work study on mathematics curriculum adoption, 2024-2025 course description books, and spring 2023 accountability letter grades. During the brief board business meeting, the board approved a consent agenda including personnel actions, an MOU update on work hours, an intergovernmental agreement with Maricopa County, and multiple contracts and procurements.

• $2,917,847 renovation of Highland High School culinary lab funded by JTED and capital monies
• $100,000 emergency procurement of Southern Express Transportation for student transport
• $157,780 upgrade of energy management system global controllers at nine facilities
• $700,000 estimated annual award of maintenance services RFP to seven vendors
• Approval of 2023-2024 MOU language change regarding work hours, lunches, and breaks

The Governing Board approved the Superintendent's performance pay evaluation measures and the 2024-2025 course description books for high schools and junior highs. The Board also approved revisions to the FY 2023 Annual Financial Report and Food Service Annual Financial Report.

• Approved Consent Agenda Items (5-0)
• Approved Superintendent Performance Pay Evaluation Measures and Weights (5-0)
• Approved 2024-2025 Course Description Books for high schools and junior high schools (5-0)
• Approved FY 2023 Revised Annual Financial Report and Food Service Annual Financial Report (5-0)

Regular Board Meeting

The Gilbert Unified School District Governing Board approved second-read adoptions of policies on curriculum development, curriculum adoption, and textbook selection as part of a consent agenda. The board also received a FY2024 monthly and quarterly financial report and ratified over $34 million in September vouchers. Additionally, the board gave first-read approval to policies on board member conflict of interest, board organizational meetings, and school board meetings.

• Adoption of Policy IGA – Curriculum Development
• Adoption of Policy IGD – Curriculum Adoption
• Adoption of Policy IJJ – Textbook/Supplementary Materials Selection and Adoption
• Ratification of $34,094,354.81 in September FY2024 financial vouchers
• First read of Policy BCB – Board Member Conflict of Interest

The Governing Board approved the first reads of policies regarding board member conflicts of interest, organizational meetings, and school board meetings. The board also approved the meeting agenda and the consent agenda.

• Approved agenda (5-0)
• Approved Consent Agenda (5-0)
• Approved first read of Policy BCB - Board Member Conflict of Interest (5-0)
• Approved first read of Policy BDA - Board Organizational Meeting (5-0)

Policy Meeting

The Gilbert Unified School District Policy Committee will review several proposed policy changes. Second-read items include policies on curriculum development (IGA), curriculum adoption (IGD), and textbook/supplementary materials selection (IJJ). First-read items cover board member conflict of interest (BCB), board organizational meeting (BDA), school board meetings (BE), notification of meetings (BEDA), and agenda procedures (BEDB). These discussions aim to finalize or introduce new policies for the school district.

• Second read of Policy IGA - Curriculum Development
• Second read of Policy IGD - Curriculum Adoption
• Second read of Policy IJJ - Textbook/Supplementary Materials Selection and Adoption
• First read of Policy BCB - Board Member Conflict of Interest
• First read of Policy BEDA - Notification of Board Meetings

Work Study & Brief Board Business Meeting, 6:00 p.m.

The board will first discuss the FY2023 Annual Financial Report and School Level Reporting Form during a work study session. Then, during the brief business meeting, they will vote on a consent agenda that includes approving a $1.5M K-12 math curriculum adoption RFP, a $60,000 sole source contract with Project Lead the Way, personnel changes, gifts, travel, and other items. They will also vote to accept the annual financial report.

• Award of RFP 24-05-28 K-12 Math Curriculum Adoption to 14 vendors, estimated annual expenditure $1,500,000
• Approval of Project Lead the Way as sole source vendor for STEM curriculum, estimated annual $60,000
• Acceptance of FY2023 Annual Financial Report and School Level Reporting Form
• Approval of certified, professional, exempt support staff, hourly support staff, and substitute personnel requests
• Approval of qualified evaluators list for 2023-2024 school year

The Governing Board approved the consent agenda and accepted the 2022-2023 Annual Financial Report and School Level Reporting Form. The meeting was adjourned at 6:40 p.m.

• Approved consent agenda items (4-0)
• Accepted FY 2023 Annual Financial Report and School Level Reporting Form (4-0)

Regular Board Meeting

The Gilbert Unified School District Board will approve the agenda and a series of consent items, including a $2,212,096 five‑year contract to migrate the district’s phone system to a cloud‑based Cisco Webex platform. Other actions include adopting an intergovernmental agreement for two school resource officers, a memorandum of understanding with Mesa Public Schools adult‑education programs, and several policy adoptions. The board will also receive the FY 2024 monthly financial report for the month ended August 31, 2023.

• 5‑year license renewal and cloud migration of the district phone system ($326,014 annual after year 1, $908,040 first‑year implementation, total $2,212,096)
• Intergovernmental Agreement to assign two School Resource Officers
• Memorandum of Understanding with Mesa Public Schools Adult Education Programs
• FY 2024 Monthly Financial Report for August 2023
• Second‑read adoption of policies: Annual Budget, Bonded Employees and Officers, Student Fund Raising Activities

Policy Meeting

The Gilbert Unified School District Policy Committee will hold a second‑read review of several policies, including the annual budget (Policy DB), bonded employees and officers (Policy DH), student fund raising activities (Policy JJE), deletion of community‑involvement policy (Policy KCCA), and curriculum‑related policies (IGA, IGD, IJJ). The meeting is scheduled for September 19, 2023, from 11:30 a.m. to 1:00 p.m. at the district office. No other agenda items are listed.

• Second‑read review of Policy DB – Annual Budget
• Second‑read review of Policy DH – Bonded Employees and Officers
• Second‑read review of Policy JJE – Student Fund Raising Activities
• Deletion review of Policy KCCA – Community Involvement in Bond Campaigns
• Discussion of changes to Policies IGA, IGD, IJJ – Curriculum Development, Adoption, and Textbook Selection

Work Study & Brief Board Business Meeting, 6:00 p.m.

The board will receive state-required presentations on FY 2023 override and bond spending and the Master Capital Plan. In the business meeting, it will vote on a consent agenda including a $2.92 million laptop and desktop refresh for secondary schools, professional growth training contracts, gifts and donations, and travel requests.

• $2.92M purchase of Lenovo X1 Yoga laptops and M70q desktops for secondary teachers and staff
• FY 2023 Override and Bond Report presentation per A.R.S. 15-481 Y and 15-491 K
• Master Capital Plan final published report presentation
• Award of RFP 22-08-26S professional growth training contracts to 13 vendors (up to $300K/year)
• Acceptance of gifts and donations for FY 2024

The Governing Board held a Work Study followed by a Brief Board Business meeting. The Board approved the consent agenda items as presented.

• Approved consent agenda items (5-0)

Governing Board Retreat at 8:00 a.m.

This is a Governing Board retreat with no formal votes. The board will receive a presentation on a demographic and enrollment study update and discuss the Strategic Operating Plan (SOP) update.

• Demographic and Enrollment Study Update presentation
• Strategic Operating Plan (SOP) Update discussion

The Governing Board received a presentation from Applied Economics regarding declining student enrollment driven by an aging population and charter school competition. No formal votes or policy decisions were recorded during the retreat.

Regular Board Meeting

The Gilbert Unified School District Governing Board will consider and likely approve a consent agenda with 12 items, including a $60,000 annual contract for junior high and youth sports officiating, adoption of three curriculum-related policies, a revised support staff pay grade schedule, and acceptance of gifts and donations. The meeting also includes a monthly financial report and the superintendent's report.

• Award of RFP 24-03-28 to Charlie Jones and Southwest Desert Officials for sports officiating, estimated annual expenditure $60,000
• Second read and adoption of Policy IGA (Curriculum Development), Policy IGD (Curriculum Adoption), and Policy IJJ (Textbook/Supplementary Materials Selection and Adoption)
• Approval of revised Support Staff Gradation schedule for 2023-2024
• Ratification of prior month financial vouchers totaling over $5.3 million in payroll and accounts payable for July 2023
• Acceptance of gifts and donations for FY 2024

The Governing Board approved the first reads of policies regarding the annual budget, bonded employees and officers, and student fundraising activities. The board also approved the meeting agenda and the consent agenda.

• Approved agenda (5-0)
• Approved Consent Agenda (5-0)
• Approved first read of Policy DB - Annual Budget (5-0)
• Approved first read of Policy DH - Bonded Employees and Officers (5-0)
• Approved first read of Policy JJE - Student Fund-Raising Activities (5-0)

Policy Meeting

The Gilbert Unified School District Policy Committee will discuss the Trust Model Policy Program and conduct first and second readings of several policies. Items include second reads of curriculum development, adoption, and textbook selection, as well as first reads of the annual budget, bonded employees, student fund-raising, and community involvement in bond campaigns. Updates to regulations on bonded employees, staff gifts, student fund-raising, and student activities funds are also scheduled.

• Second read of Policy IGA - Curriculum Development
• First read of Policy DB - Annual Budget
• Update of Policy GBEBC-R - Gifts to and Solicitations by Staff Members
• Discussion regarding Trust Model Policy Program
• First read of Policy KCCA - Community Involvement in Bond Campaigns

Work Study & Brief Board Business Meeting, 6:00 p.m.

The board will first discuss STEM initiatives at Quart Hill and Patterson elementary schools and a proposed K-12 math curriculum adoption. During the business meeting, consent items include a $2.7 million interior upgrade of District Office Building A, a school resource officer agreement with Mesa, and a transportation retention bonus estimated at $260,000.

• Presentation on K-12 math curriculum adoption
• $2,734,935 interior upgrade of District Office Building A using cooperative contract JOC 1 GPA 23-15PV-04
• Intergovernmental agreement with City of Mesa for School Resource Officers (July 2023 – June 2024)
• $260,000 estimated transportation driver and monitor retention incentive for CDL and van/bus monitor staff
• Certified, professional, and hourly personnel approvals

The Governing Board held a Work Study followed by a Brief Board Business meeting. The board approved the consent agenda items as presented.

• Approved consent agenda items (5-0)

Regular Board Meeting

The Gilbert Unified School District Governing Board will consider a consent agenda including a Memorandum of Understanding with Southwest Behavioral Health Services, a PreK Fundations curriculum purchase, and a sole source vendor agreement. The board will also receive a monthly financial report and hear public comment. Most items are routine procedural approvals.

• Memorandum of Understanding with Southwest Behavioral Health Services for Aug 1, 2023 – Jul 31, 2024
• PreK Fundations curriculum purchase for $11,638.63 from Community Schools Fund
• Approval of Wilson Language Training Corp as sole source vendor for PreK curriculum, estimated $15,000 annually
• Approval of certified, professional, and support staff personnel requests
• Ratification of prior month financial vouchers for June FY 2023

The Governing Board approved a revised Policy Service Agreement with the Arizona Risk Retention Trust effective July 1, 2024. The Board also approved the meeting agenda and the consent agenda, including a PreK Fundations purchase funded by the Community Education Fund.

• Approved the meeting agenda (5-0)
• Approved Consent Agenda, including PreK Fundations purchase via Community Education Fund (5-0)
• Approved Revised Arizona Risk Retention Trust’s Policy Service Agreement effective July 1, 2024 (5-0)

Regular Board Meeting

The board holds a public hearing and is expected to adopt the FY 2024 budget. It also considers consent agenda items including personnel changes, base rates, stipends, insurance renewals, and contract renewals for the next fiscal year.

• Public hearing and adoption of FY 2024 proposed budget
• FY 2024 property/liability/casualty insurance renewal with Arizona School Risk Retention Trust: $1,282,149
• FY 2024 workers' compensation premium renewal with Arizona School Alliance: $1,443,018
• Approval of 2023-2024 revised base rates and stipend/supplemental pay rates
• Contract renewals for FY 2024 for multi-term contracts

The Governing Board adopted the FY 2024 proposed budget and approved a policy services agreement with the Arizona Risk Retention Trust. The board also reconfigured Gilbert Global Academy to a 7-12 entity and approved a pro-statement for a budget override election.

• Approved FY 2024 Proposed Budget (5-0)
• Approved Arizona Risk Retention Trust’s Policy Services Agreement effective July 1, 2024 (4-1)
• Approved reconfiguration of Gilbert Global Academy from K-12 to 7-12 entity (5-0)
• Approved resolution for the Special Maintenance and Operation Budget Override Election argument for Nov 7, 2023 (5-0)
• Approved agenda (5-0)
• Approved consent agenda with corrections to mentor stipends and hourly support (5-0)

Policy Meeting

The Gilbert Unified School District Policy Committee will hold a meeting on June 13, 2023 to discuss several policy items. Topics include use of cell phones on campus, the Trust Model Policy Program, and first‑read reviews of draft policies on curriculum development, curriculum adoption, textbook selection, and library materials. No formal decisions are indicated; the agenda consists of discussion items.

• Discussion of cell phone use on campus
• Discussion of Trust Model Policy Program
• First‑read review of Policy IGA – Curriculum Development
• First‑read review of Policy IGD – Curriculum Adoption
• First‑read review of Policy IJJ – Textbook/Supplementary Materials Selection and Adoption

Executive Session at 4:30 p.m.; Work Study & Brief Board Business Meeting immediately following Executive Session

The Gilbert Unified School District Governing Board will hold an executive session to discuss the superintendent's evaluation and employment agreement, followed by a work study session to present the proposed FY2024 budget and review a pro statement for a 15% M&O override continuation on the November 2023 ballot. The board will also approve a consent agenda including contracts for fencing, stadium turf, and a walk-in freezer replacement, as well as personnel and travel items.

• FY 2024 Proposed Budget Presentation
• Review and discussion of Governing Board pro statement for 15% M&O override continuation ballot question for November 7, 2023 election
• Replacement of ornamental iron fencing at Burk Elementary for $416,750
• Replace/upgrade natural grass stadium field surfaces at Highland High and Gilbert High for $293,496 total
• Replace/upgrade walk-in freezer and cooler at Desert Ridge High School for $462,062

The Governing Board approved the Superintendent's performance-based pay for fiscal year 2022-2023. The Board also approved the advertisement for the FY 2024 Proposed Budget Summary and a public hearing notice for June 20, 2023.

• Approved consent agenda items (5-0)
• Approved Superintendent's Performance-Based Pay for FY 2022-2023 (5-0)
• Approved advertisement of FY 2024 Proposed Budget Summary and Public Hearing Notice for June 20, 2023 (5-0)

Executive Session at 5:15 p.m.; Regular Board Meeting immediately following Executive Session

The Gilbert Unified School District Governing Board met on May 16, 2023, after an executive session to discuss the potential appointment of Rod Huston as Director of Community Education. The board approved a consent agenda that includes contracts for facility upgrades, insurance renewal, and a dual enrollment agreement with Yavapai County Community College.

• Executive session to discuss potential appointment of Rod Huston as Director of Community Education
• Approved $518,000 demolition and site preparation for interior redesign of District Office Building A
• Approved $208,000 architectural services for redesign of Culinary Arts and Textiles/Interior Design classrooms at Highland High School
• Approved $1,356,000 renewal of stop loss insurance for Employee Benefit Trust
• Approved Intergovernmental Agreement with Yavapai County Community College District for dual enrollment courses

Governing Board Retreat at 8:30 a.m.

The Gilbert Unified School District Governing Board will hold a retreat to discuss a potential budget continuation and a new bond for November 2023. Attached materials include GPS survey results and a detailed presentation on the override continuation and bond proposal. No votes are scheduled; this is a discussion-only session.

• Discussion of potential budget continuation and new bond for November 2023
• Review of GPS survey results from April 2023
• Presentation on override continuation and bond proposal

Policy Meeting

The Policy Committee is meeting to review several district regulations. Discussions include professional and emergency leave, student publications, student dress, and student conduct.

• Review of Policy GCCB regarding Professional/Support Staff/Personal/Emergency/Religious Leave
• Update of Policy JICE-R regarding Student Publications
• Discussion of Policy JICA regarding Student Dress
• Update of Policy JICA-R regarding Student Dress
• Update of Policy JIC-RB regarding Student Conduct

Work Study & Brief Board Business Meeting, 6:00 p.m.

The Gilbert Unified School District Governing Board held a work study and brief business meeting. They discussed a master capital plan, school calendars for 2024-2027, and a revised budget. The board then approved consent agenda items including $737,524 for a secured entry at Mesquite Jr. High, $2.57M for restroom renovations at Highland Jr. High and Augusta Ranch Elementary, $730,088 for asphalt pathways at three high schools, and $146,748 for a new grass field at Desert Ridge High. The board also adopted the FY 2023 Revised Budget #2.

• Adopt FY 2023 Revised Budget #2
• Install secured entryway and remodel front office at Mesquite Jr. High ($737,524.53)
• Renovate/upgrade restrooms at Highland Jr. High and Augusta Ranch Elementary ($2,567,116)
• Replace deteriorated asphalt pathways at Gilbert, Mesquite, and Highland High Schools ($730,087.82)
• Replace natural grass stadium field at Desert Ridge High School ($146,748)

The Governing Board approved the consent agenda and adopted the FY 2023 Revised Budget #2, including corrections to the cover page. The meeting was conducted as a Brief Board Business meeting following a Work Study.

• Approved consent agenda items (4-0)
• Adopted FY 2023 Revised Budget #2 with cover page corrections (4-0)

Executive Session at 5:30 p.m.; Regular Board Meeting immediately following Executive Session

The board will first hold an executive session to discuss appointing Ames Singley as principal of Pioneer Elementary. The regular meeting includes approval of consent agenda items such as personnel changes, 2023-2024 base rates, a multi-year golf cart contract, a $178,163 boiler replacement at Highland High School, and a $2,395,572 HVAC replacement at South Valley Jr. High. Public comment and financial reports are also on the agenda.

• Executive session to discuss appointment of Ames Singley as Pioneer Elementary principal
• Replace/upgrade all HVAC systems at South Valley Jr. High for $2,395,572 using bond funds
• Replace/upgrade gas boiler for Nutrition Services at Highland High School for $178,163
• Award multi-year contract for golf carts to A-1 Golf Carts, Action Golf Carts, and others
• Approval of 2023-2024 base rate schedules

The Governing Board appointed Ames Singley as Principal of Pioneer Elementary and approved two medical premium holidays for employees. The Board also authorized the purchase of a K-3 reading intervention resource to comply with state law.

• Approved appointment of Ames Singley as Principal of Pioneer Elementary for 2023-2024 (5-0)
• Approved two medical and vision premium holidays for 2023-2024 school year (5-0)
• Approved purchase of 95 Percent Group’s Phonological Awareness and Phonics Lesson Kit for K-3 students (5-0)
• Approved the agenda as presented (5-0)
• Approved consent agenda items as presented (5-0)

Policy Meeting

The Gilbert Unified School District Governing Board Policy Committee will discuss Policy JICE on student publications and conduct a first read of Policy GCCB on staff personal/emergency/religious leave. These are discussion items only; no decisions are being made at this policy meeting.

• Discussion of Policy JICE and Regulation JICE-R - Student Publications
• Review for first read of Policy GCCB - Professional/Support Staff Personal/Emergency/Religious Leave

Special Governing Board Meeting at 6:00 p.m.

The Gilbert Unified School District Governing Board will consider and vote on the compensation package for the 2023-2024 school year. The package includes a 3% raise for returning certified staff, professional staff, exempt non-hourly employees, and administrative staff, and a $1.00 per hour raise for hourly classified and at-will employees. Public comment will be taken on this agenda item. The meeting also includes procedural opening items and adjournment.

• Compensation package for 2023-2024: 3% raises for certified, professional, exempt, and administrative staff; $1.00/hour raise for hourly classified and at-will
• Public comment to be taken on the compensation item

The Governing Board approved the recommended compensation package for all employees for the 2023-2024 school year. The package includes specific percentage and hourly raises for certified, professional, exempt, and administrative staff.

• Approved 2023-2024 compensation package: 3% raise for returning certified staff, professional, and exempt employees (5-0)
• Approved 2023-2024 compensation package: $1.00 per hour raise for returning hourly classified and at-will staff (5-0)
• Approved 2023-2024 compensation package: 3% raise for returning administrative staff (5-0)

Work Study & Brief Board Business Meeting, 6:00 p.m.

The governing board will discuss the FY 2022 spending report, FY 2023 capital spend to date, and a preliminary FY 2024 budget during the work study. In the brief business meeting, the board will consider a consent agenda that includes personnel approvals, enrichment class contracts, and multiple vehicle purchases totaling over $750,000.

• Purchase of two new Thomas 84-passenger buses for $461,706 from Arizona Bus Center via cooperative contract
• Enrichment classes contract (RFP 23-09-27) with up to $500,000 annual expenditure awarded to 20 vendors
• Purchase of four rebuilt bus engines from Rush Truck Centers for approximately $200,000
• Purchase of two Dodge Pacifica vans for student transportation for $91,480
• Approval of FY 2024 preliminary budget presentation (discussion only, no vote)

The Governing Board met for a Work Study and a Brief Board Business meeting. The board approved the consent agenda items as presented. No individual items were removed from the consent agenda for separate discussion.

• Approved consent agenda items (5-0)

Executive Session at 5:15 p.m.; Regular Board Meeting immediately following Executive Session

The Gilbert Unified School District Governing Board will first hold an executive session for legal advice on a collections matter, then a regular meeting. The board is expected to approve a consent agenda including over $800,000 in food service facility upgrades: $645,680 for kitchen renovations at Greenfield Jr. High and Mesquite Jr. High, and $163,562 for freezer repair at Desert Ridge High School. Other consent items include personnel approvals, bank account updates, gifts, and travel.

• Executive session for legal advice on collections matter
• Approval of $645,680 kitchen serving line renovations at Greenfield Jr. High and Mesquite Jr. High
• Approval of $163,562 repair of moisture barrier and freezer at Desert Ridge High School
• Approval of new and repurposed bank accounts
• Approval of personnel requests (certified, support staff, substitutes)

The Governing Board approved the consent agenda and accepted the FY 2022 Single Audit Reporting Package and USFR Compliance Questionnaire. The board also took action based on legal counsel following an executive session regarding a collections matter.

• Approved the agenda (5-0)
• Approved consent agenda items (5-0)
• Approved action based on legal counsel regarding collections matter (5-0)
• Accepted FY 2022 Single Audit Reporting Package (5-0)
• Accepted FY 2022 USFR Compliance Questionnaire (5-0)

Executive Sessions (2) beginning at 5:00 p.m.; Work Study & Brief Board Business Meeting immediately following Executive Sessions

The Gilbert Unified School District Governing Board held executive sessions to discuss potential appointments, then approved the appointments of Wendy Norburg as Principal of Mesquite Elementary and Cheryl Pollack-Neuser as Director of Federal and State Programs. During the brief board business meeting, the board approved a consent agenda including a $1,096,694 flooring upgrade at Campo Verde High School, a $300,000 annual snacks and beverages contract, and personnel changes. The work study included a presentation and approval of a K-8 traditional math adoption (Math in Focus) costing $558,814.35.

• Appointment of Wendy Norburg as Principal of Mesquite Elementary for 2023-2024
• Appointment of Cheryl Pollack-Neuser as Director of Federal and State Programs
• Approval of $1,096,694 flooring upgrade at Campo Verde High School via Wholesale Floors LLC
• Approval of $300,000 annual contract for snacks and beverages resale with Pepsi Co, Swire Coca Cola, Trident Beverage, and Vistar
• Approval of K-8 Math in Focus textbook adoption at $558,814.35

The Governing Board approved the adoption of 'Math in Focus' textbooks for grades K-8. The Board also appointed two administrators for the 2023-2024 school year and approved the consent agenda.

• Approved appointment of Wendy Norburg as Principal of Mesquite Elementary (4-0)
• Approved appointment of Cheryl Pollack-Neuser as Director of Federal and State Programs (4-0)
• Approved consent agenda items (4-0)
• Approved 'Math in Focus' textbook adoption for grades K-8 (4-0)

Executive Sessions (3) beginning at 4:15 p.m.; Regular Board Meeting immediately following Executive Sessions

The Gilbert Unified School District Governing Board held executive sessions to discuss three administrative appointments, then in the regular meeting approved the consent agenda, which included contracts for flooring upgrades at Greenfield Junior High ($710,165) and Oak Tree Elementary ($301,240), a district-wide purchase of two-way radios ($67,962.45), and other items.

• Executive sessions to discuss appointment of Jared Ryan as Assistant Superintendent of Teaching and Learning
• Approval of $710,165 carpet and flooring upgrade at Greenfield Junior High School
• Approval of $301,240 carpet and flooring upgrade at Oak Tree Elementary
• Approval of $67,962.45 district-wide purchase of two-way radios and repeaters
• Approval of revisions to Audit Committee Operating Guidelines

The Governing Board approved the appointments of a new Assistant Superintendent and two school principals for the 2023-2024 school year. The Board also voted to increase athletic fees for high school and junior high students to cover rising transportation costs.

• Approved appointment of Jared Ryan as Assistant Superintendent of Teaching and Learning (4-0)
• Approved appointment of Andrea Emerick as Principal at Settler’s Point Elementary (4-0)
• Approved appointment of Dr. Sean Jonaitis as Principal at Highland Junior High (4-0)
• Approved high school athletic fee increase to $125 per sport (4-0)
• Approved junior high athletic fee increase to $100 per sport (4-0)
• Approved the meeting agenda (4-0)
• Approved consent agenda items (4-0)

Policy Meeting

The Gilbert Unified School District Policy Committee will discuss the Trust Model Policy Program, review for a second read the policy on admission of students in foster care (JFABDA), and discuss policy and regulation on student publications (JICE). No votes are scheduled; these are discussion and review items.

• Presentation on The Trust Model Policy Program by Jennifer MacLennan and Billy Berry
• Second read review of Policy JFABDA – Admission of Students in Foster Care
• Discussion of Policy JICE and Regulation JICE-R – Student Publications

Work Study & Brief Board Business Meeting, 6:00 p.m.

The Gilbert Unified School District Governing Board held a work study session on capital planning, the FY2023 revised budget, the preliminary FY2024 budget, and the Aggregate Expenditure Limit. During the business meeting, the board adopted the FY2023 Revised Budget #1 and approved consent agenda items including personnel, parent support organizations, a youth sports program contract with FC Arizona ($10,000), gifts and donations, and staff travel.

• Adopted FY 2023 Revised Budget #1
• Reviewed preliminary FY 2024 budget
• Awarded RFP 23-12-27 Youth Sports Program to FC Arizona with estimated annual expenditure of $10,000
• Approved Parent Support Organizations for FY 2023
• Accepted gifts and donations and approved out-of-state staff travel

The Governing Board approved the consent agenda and adopted the first revised budget for fiscal year 2023. The meeting consisted of a work study followed by a brief business meeting.

• Approved consent agenda items (5-0)
• Adopted FY 2023 Revised Budget #1 (5-0)

Executive Sessions (2) beginning at 4:00 p.m.; Regular Board Meeting immediately following Executive Sessions

The Gilbert Unified School District Governing Board held executive sessions to discuss contract evaluations for administrators and the potential appointment of Dawn Koberstein as Director of Early Learning. In the open meeting, the board is set to approve a $35,600 prior-year budget correction, a fiber optics easement with AT&T at Mesquite Elementary, and consent items including employee contract language for 2023-2024 and a Memorandum of Understanding.

• Approval of $35,600 revision to FY2022 expenditure budget under ARS 15-915
• Fiber optics easement agreement between Gilbert Public Schools and AT&T at Mesquite Elementary
• Approval of 2023-2024 contract language and addendum for all employee classifications
• Approval of 2023-2024 Memorandum of Understanding (MOU)
• Certified, professional, exempt support staff, hourly support staff, and substitute personnel requests

The Governing Board approved the appointment of a new Director of Early Learning and the renewal of various administrators and staff groups for the 2023-2024 school year. The board also approved the meeting agenda and consent agenda items.

• Approved agenda (5-0)
• Approved consent agenda items (5-0)
• Approved appointment of Dawn Koberstein as Director of Early Learning for 2023-2024 (5-0)
• Approved renewal of administrators for 2023-2024 school year (5-0)
• Approved renewal of certified, professional, psychologist, support services, and hourly staff for 2023-2024 (5-0)

Policy Meeting

The Gilbert Public Schools Policy Committee will discuss proposed changes to policies on student dress (JICA and JICA-R) and interscholastic sports (JJIB-ED), and review for first read a new policy on admission of students in foster care (JFABDA) along with its regulation. No votes are scheduled; items are at the discussion or first-read stage.

• Discussion of Policy JJIB-ED (Exhibit) - Interscholastic Sports
• Discussion of Policy JICA and update of Regulation JICA-R - Student Dress
• Review for First Read of Policy JFABDA - Admission of Students in Foster Care
• Update of Regulation JFABDA - Admission of Students in Foster Care

Governing Board Retreat at 8:00 a.m.

The Governing Board is holding a retreat on January 13, 2023, to discuss the strategic operating plan, budget, board norms, and academic programs. No formal votes or decisions will be made at this meeting; it is solely for discussion and information.

• 2.02 Mission/Operational Goal and Core Beliefs and Commitments
• 2.03 Legal Aspects of Being a Board Member
• 2.04 Strategic Operating Plan
• 2.06 Academics and Programs
• 2.07 Budget

Special Organizational Meeting & Brief Board Business Meeting, 6:00 p.m.

The Governing Board elected Lori Wood as President and Sheila Uggetti as Clerk for 2023, with Jill Humpherys voting against the clerk appointment. The board also approved meeting times, rules of order, and committee appointments including a Town of Gilbert liaison. Consent agenda items covering personnel changes, employee work calendars, and travel were approved with an amendment to the Dean of Students and TIE calendar.

• Election of Lori Wood as Board President and Sheila Uggetti as Clerk for 2023
• Appointment of board members to committees: Chad Thompson as Legislative Representative, Ronda Page as Town of Gilbert Liaison, others
• Amended approval of 2023-2024 Employee Work Calendars, moving two dates for Dean of Students and TIE to Fall and Spring Break
• Approval of certified, support, and substitute personnel requests
• Approval of overnight/out-of-state and staff travel requests

The Governing Board held a Special Organizational Meeting to elect its 2023 officers and assign committee representatives. The board also approved its meeting schedule, rules of order, and consent agenda items, including employee work calendars.

• Elected Lori Wood as Board President (5-0)
• Elected Sheila Uggetti as Board Clerk (4-1)
• Approved continuing current meeting times (5-0)
• Approved Rules of Order under Policy BEDD (5-0)
• Approved 2023 Board appointments to various committees (5-0)
• Approved consent agenda items, including 2023-2024 Employee Work Calendars (5-0)