Paradise Valley Unified School District public meetings in 2020

Governing Board Study Session

The Paradise Valley Unified School District Governing Board held a virtual study session on December 17, 2020. The meeting focused on Superintendent's comments, budget development updates, and a discussion regarding Board President succession for 2021.

• Superintendent's Comments
• Board President Succession discussion
• Budget Development / Update presentation
• Virtual meeting via YouTube
• District Administrative Center, 15002 N. 32nd Street

Governing Board Regular Meeting

The Governing Board is meeting virtually to approve personnel actions, construction updates, and several contracts. Key items include a legislative agenda for 2021 and revisions to the teacher evaluation system.

• Contract for school buses with RWC International for $2,251,353.00
• Contract for structural repairs with McCarthy Building Team for $295,894.00
• MOU with Cox Arizona Telcom, LLC to provide temporary home internet for low-income families
• Approval of per diem contract for acting superintendent Dr. James Lee
• Revisions to Governing Board Policy ACA - Sexual Harassment and adoption of Policy ACAA - Title IX Sexual Harassment

Governing Board Sixth Special Meeting

The Paradise Valley Unified School District Governing Board will vote to approve a resignation agreement for the superintendent and assign an acting superintendent. The meeting will include a call for executive session to discuss legal advice and the potential resignation.

• Approval of resignation agreement for Superintendent
• Assignment or employment of acting Superintendent
• Call for executive session regarding potential resignation agreement
• Call for executive session regarding acting superintendent assignment
• Meeting held at 15002 N. 32nd Street, Phoenix, AZ 85032

Governing Board Fifth Special Meeting

The Paradise Valley USD Governing Board will hold a special meeting to vote on whether to go into executive session to obtain legal advice regarding the Superintendent’s contract and to provide direction to the district attorney. If approved, the session will be closed to the public. The meeting also includes procedural items and a later action to provide direction to the attorney.

• Call for executive session under ARS §38-431.03.A(3) and (4) to discuss legal advice on the Superintendent’s contract
• Potential direction to the attorney regarding matters discussed in executive session
• Procedural items: call to order, pledge, roll call, reconvene, adjournment

Governing Board Fourth Special Meeting

The Governing Board will meet to decide whether to enter a non-public executive session. The proposed session is for an informal review of Superintendent Welsh's evaluation.

• Call for Executive Session regarding Superintendent Welsh's evaluation

Governing Board Regular Meeting

The Paradise Valley Unified School District Governing Board will meet on November 19, 2020, to consider consent items including contract renewals and new course approvals, and hold a first reading of revisions to the sexual harassment policy and adoption of a new Title IX sexual harassment policy.

• Renewal of Technology and Audio Visual Solutions contract (16-11PV) for $9,000,000
• Award of Cybersecurity Products and Services contract (RFP 21-02PV) for $300,000
• Award of Positive Behavior Youth Development Programs contract (RFP 21-009) for $150,000
• Second reading and approval of proposed new high school courses for 2021-22
• First reading of revisions to Policy ACA (Sexual Harassment) and adoption of Policy ACAA (Title IX Sexual Harassment)

Governing Board Study Session

The Governing Board will review options for short-term and long-term implementation of a revised instructional model. Superintendent Welsh will also present information regarding on-site learning opportunities.

• Presentation by the Committee to Revise the Instructional Model
• Discussion on on-site learning opportunities

Governing Board Regular Meeting

The Paradise Valley Governing Board will vote on a consent agenda that includes approving a $1,000,000 grant from the Schmidt Futures Foundation to increase FAFSA completion, renewing two contracts worth up to $500,000 each, and certifying personnel actions. Discussion items include a COVID-19 update and a first reading of proposed new high school courses for 2021-2022. The board will also consider an American Education Week proclamation.

• Approve Resolution No. 491, a $1M MOU with College Success Arizona for FAFSA completion (Project Benjamin)
• Renew contract 18-001 with KR Young Staffing for temporary nutrition/wellness staffing ($500,000)
• Renew contract 19-04PV with multiple vendors for staff development/leadership training ($500,000)
• Declare November 16-20, 2020 as American Education Week
• First reading of proposed new courses and revisions for 2021-2022 High School Course Catalog

Governing Board Regular Meeting

The Governing Board will adopt the agenda and consent items, including approval of meeting minutes and several personnel actions. It will consider and approve the proposed Budget Development Calendar for Fiscal Year 2020‑21 (2021‑22 budget). The board will also vote to renew three existing contracts for collection services, janitorial supplies ($400,000) and locks ($150,000). Additional actions include ratifying vouchers and accepting the Student Activities Fund financial report.

• Renewal of Contract 19-01PV for janitorial supplies, equipment and services – $400,000
• Renewal of Contract 19-18PV for locks, door hardware and related parts – $150,000
• Renewal of Contract 18-006 for collection agency services (percentage of collected debt)
• Approval of Proposed Budget Development Calendar for FY 2020‑21 (2021‑22 budget)
• Ratification of vouchers submitted for the district

Governing Board Regular Meeting

The Paradise Valley Unified School District Governing Board will consider adopting Resolution No. 488 to authorize up to $56,545,000 in School Improvement Bonds. The board will also vote on an intergovernmental agreement with the City of Phoenix for two additional School Resource Officers at Eagle Ridge Elementary and Greenway Middle School. Consent agenda items include contract renewals, personnel actions, and ratification of vouchers.

• Adoption of Resolution No. 488 for $56,545,000 School Improvement Bonds
• Intergovernmental agreement with City of Phoenix for two additional School Resource Officers (Eagle Ridge Elementary, Greenway Middle School)
• Resolution No. 489 for College Advisors Program with Maricopa County Community College District
• Renewal of contracts: employee background screening ($30,000) and science lab supplies ($150,000)
• Ratification of vouchers (amounts in attached PDF)

Governing Board Third Special Meeting

The Governing Board is meeting to discuss and potentially approve updated criteria for reopening schools. The board will also consider a recommendation for a staggered start plan for reopening.

• Approval of Recommendation for Amended Reopening Criteria
• Approval of Recommendation of a Reopening Staggered Start Plan

Governing Board Study Session

The Paradise Valley Unified School District Governing Board will hold a study session to discuss reopening criteria, a prepared reopening plan update, and staggered start considerations. The meeting will be held at the District Administrative Center in Phoenix.

• Reopening Criteria presentation
• PVSchools Prepared Reopening Plan Update
• Review of Reopening Plans in Other Districts
• Staggered Start Considerations
• In-person attendance limited to 50 people

Governing Board Regular Meeting

The Paradise Valley Unified School District Governing Board will meet virtually to approve consent agenda items, including employee actions and contract renewals. The board will also vote on policy revisions regarding civics education and parental rights, and approve a student handbook addendum requiring face masks on district property.

• Approval of contracts with Choice Partners
• Renewal of contracts for roofing, apparel, and turf surfaces ($600,000 total)
• Policy revisions for civics education and parental rights
• Approval of student handbook addendum for cloth face masks
• Approval of non-administrative employee separation and compensation actions

Governing Board Study Session

The Governing Board is holding a study session to discuss proposed attendance boundary changes. The meeting includes a report from an Applied Economic Demographer and a presentation of boundary recommendations and maps.

• Boundary changes for Elementary School #33, Wildfire, Fireside, and Boulder Creek Elementary Schools
• Boundary changes for Explorer and Mountain Trail Middle Schools
• Applied Economic Demographer's Report
• Boundary Recommendation and Maps Presentation

Governing Board Study Session

The Paradise Valley Unified School District Governing Board will hold a study session to discuss attendance boundary changes for Elementary School #33, Wildfire, Fireside, and Boulder Creek Elementary Schools, as well as Explorer and Mountain Trail Middle Schools. The board will hear a demographer's report and a presentation of boundary maps. Public comments will be accepted via WebEx and submitted online.

• Discussion of attendance boundary changes for Elementary School #33, Wildfire, Fireside, Boulder Creek Elementary, Explorer Middle, and Mountain Trail Middle
• Presentation from Applied Economic Demographer's report
• Boundary Recommendation and Maps presentation
• Public comments from audience via WebEx
• Virtual meeting format due to COVID-19

Governing Board Study Session

The Paradise Valley Unified School District Governing Board will hold a study session with presentations and discussions on COVID-19 reopening and financial impacts, a virtual tutoring pilot, and an athletics update. No formal votes are expected.

• Presentation on VIP Virtual Tutoring Pilot program
• COVID-19 revenue and expenses update from Assistant Superintendent of Business Operations
• Athletics update from District Athletic Director
• Reopening / COVID-19 update from Superintendent

Governing Board Regular Meeting

The board will approve the agenda and consent items, renew an engineering services contract, and award a contract for drinking fountain services. It will also discuss the ASBA 2021 Political Agenda, ratify vouchers, and consider policy revisions and performance data.

• Renew Contract 16-09PV for engineering services for one additional year
• Award Contract 18-15PV for JOC Services for Drinking Fountains to McCarthy Building Team
• Discuss and consider approval of ASBA's draft 2021 Political Agenda and direct district delegate
• Ratify vouchers presented for the meeting
• Present 2019-20 aggregate performance classifications for principals and teachers

Governing Board Second Special Meeting

The Paradise Valley Unified School District Governing Board will convene a special meeting to discuss legal matters regarding special education and state executive orders. The session will include a call for an executive session followed by possible direction to administration.

• Call for executive session on special education and executive orders
• Possible direction to administration following executive session
• Meeting held virtually via WebEx

Governing Board Regular Meeting

The Paradise Valley Unified School District Governing Board will approve the Superintendent's goals and objectives for the 2020-2021 school year, along with a series of contracts for hardware, lighting, and construction services. The meeting is held virtually due to COVID-19 protocols.

• Approval of Superintendent's Goals and Objectives for 2020-2021
• Approval of contracts for computer hardware and electrical services ($1.2M)
• Approval of construction contracts for bus fuel tanks and wash sinks ($2.3M)
• Approval of Optional Device Protection Plan with a $30 fee
• Approval of a new MOA with PVSEA for the 2020-21 school year

Governing Board First Special Meeting

The Paradise Valley Unified School District Governing Board is holding a special virtual meeting to discuss and approve an option for student participation in the 2020-2021 fall athletics season. The board will consider multiple options and may include updates based on further direction from authorities. Public comments can be submitted in writing due to the virtual format.

• Discussion, consideration and approval of an option for participation in 2020-2021 Fall Athletics

Governing Board Seventh Special Meeting

The Governing Board will discuss and vote on approving the 2020-2021 Reopening of Schools Plan, which addresses school operations during the COVID-19 pandemic. The plan may include updates based on further guidance from authorities.

• 2020-2021 Reopening of Schools Plan due to COVID-19 pandemic (discussion and approval)

Governing Board Regular Meeting

The Paradise Valley Unified School District Governing Board approved a series of consent agenda items including the renewal of several contracts, the adoption of a dual enrollment agreement with Maricopa County Community College District, and the authorization of bank accounts for Fiscal Year 2021. The meeting was held virtually due to COVID-19 protocols.

• Renewal of Internal Connections E-Rate contract ($2,000,000)
• Renewal of Special Education Contracted Services ($1,000,000)
• Approval of Dual Enrollment Intergovernmental Agreement with Maricopa County Community College District
• Approval of Memorandum of Understanding with Homeless Youth Connection
• Approval of 2020-2021 Governing Board meeting dates

Governing Board Sixth Special Meeting

The Governing Board will hold a special meeting to enter an executive session to discuss the superintendent's evaluation and performance-based pay. Following the executive session, the board will consider approving up to $10,000 in performance-based pay as outlined in the superintendent's contract.

• Executive session to evaluate superintendent and discuss performance pay under ARS § 38-431.03.A(1)
• Consideration and approval of superintendent's performance-based pay up to $10,000

Governing Board Retreat

The Paradise Valley Unified School District Governing Board will review its self‑evaluation results and board norms. Members will discuss communication protocols with the superintendent, the draft 2020‑2021 superintendent goals, and the Parent Student Handbook. The board will also receive information on FY21 budget planning and consider options for re‑opening schools or continuing online learning.

• Board self‑evaluation and review of board norms
• Review of Board/Superintendent communication protocols
• Discussion of draft Superintendent 2020‑2021 goals/objectives
• Review of the Parent Student Handbook
• Budget planning for FY21 and options for school reopening/online learning

Governing Board Fifth Special Meeting

The Governing Board is meeting in a fifth special session to conduct the superintendent's evaluation in executive session. Following the closed session, the board will consider approving performance-based pay of up to $10,000 for the superintendent, as outlined in the March 7, 2019 contract.

• Call for executive session under ARS § 38-431.03.A(1) to evaluate superintendent and discuss performance pay
• Consideration and possible approval of up to $10,000 in performance-based pay for the superintendent
• Action item to provide instruction to administration regarding the performance pay amount

Governing Board Regular Meeting

The Governing Board is meeting to approve the 2020-2021 district organizational chart and an agreement with the City of Phoenix for school resource officers. The board is also reviewing several contract renewals and new awards for technology, construction, and services.

• Resolution No. 484: Intergovernmental Agreement with City of Phoenix for 14 school resource officers
• Contract award to Troxell Communications, Inc. for computer hardware and audio visual solutions: $5,521,488.00
• Contract renewal for flooring products and services with multiple vendors: $1,500,000.00
• Construction contracts: $417,023.00 for Sunrise Middle School canopy repairs and $401,934.00 for Shadow Mountain High School restroom renovations
• Contract award to Dell Marketing LP for computer hardware and support: $535,815.00

Governing Board Regular Meeting

The Paradise Valley Unified School District Governing Board approved administrative and non-administrative employee separations, certified substitute rates, and multiple contracts for services and construction. The meeting was held virtually due to COVID-19 restrictions.

• Approval of Administrative Employee Separation Actions
• Approval of Non-administrative Employee Employment Actions
• Approval of Certified Substitute Rates for 2020-21
• Approval of Custodial and Grounds Services contract ($6,044,350)
• Approval of Flooring Replacement Project contract ($237,706)

Governing Board Fourth Special Meeting

The Paradise Valley Unified School District Governing Board will hold a special meeting via WebEx to discuss and potentially instruct administration on employee salary negotiations. The meeting is called to comply with an Arizona Attorney General's opinion regarding open meetings during the COVID-19 pandemic.

• Executive session to discuss employee salary negotiations
• Instruction to administration regarding employee groups
• Meeting held via WebEx teleconference due to COVID-19
• Meeting reference: Arizona Attorney General's Opinion dated March 13, 2020

Governing Board Study Session

The Paradise Valley USD Governing Board will hold a virtual study session. The only substantive item is a presentation and discussion on options for Roadrunner School, led by Assistant Superintendent Dr. Jeras. No decisions are scheduled; it is a discussion and information item.

• Presentation and discussion on Roadrunner School options

Governing Board Regular Meeting

The board will adopt the agenda and approve several consent items, including minutes of the April 9 meeting, employee separation actions, and financial reports. It will vote to renew five existing contracts totaling about $8.9 million for advanced teaching materials, after‑school enrichment, and job‑order construction services, and to award new contracts for court resurfacing, mechanical upgrades at North Canyon High School, and technology services. The board will also consider legislative priorities for the Arizona School Boards Association and ratify vouchers and donations.

• Renew Contracts 18-013 ($15,000), 19-019 ($425,000), 18-15PV ($5,000,000), 18-16PV ($3,000,000), 19-08PV ($700,000) for one additional year
• Award Contract IFB 20-030 ($400,000) for classroom sundries, Contract 19-17PV ($344,790) for court resurfacing, Contract 19-16PV ($682,548) for mechanical upgrades at North Canyon High School, Contract 16-11PV ($261,532) for SmartNet maintenance, and Contract 16-11PV ($161,173) for video system
• Approve minutes of the April 9, 2020 meeting and employee separation actions for two administrators and multiple non‑administrative staff
• Accept Student Activities Fund financial report (as of March 31, 2020) and ratify vouchers and gifts/donations reports
• Submit top five and two additional priorities to the Arizona School Boards Association Legislative Committee

Governing Board Regular Meeting

The Paradise Valley Unified School District Governing Board met virtually on April 9, 2020, to approve a series of consent agenda items including construction contracts, employee actions, and the 2020-2021 meeting schedule. The board also discussed revisions to the ESP Evaluation System and the Parent Athlete Handbook.

• Approval of 2020-2021 Governing Board meeting dates
• Renewal of Electrical and Lighting Products and Services contract
• Award of construction contracts totaling $3,636,705.19
• Approval of Administrative Employee Employment Transfer Actions
• Consideration of revisions to the ESP Evaluation System

Governing Board Regular Meeting

The Paradise Valley Unified School District Governing Board is holding a remote meeting due to COVID-19, with no public attendance allowed. The board will vote on consent agenda items including multiple contracts worth over $4.8 million for construction, roofing, security, and other services. They will also discuss revisions to the Education Support Professional evaluation system and receive a COVID-19 update. Other actions include approving administrative employee hires and a cooperative purchasing agreement.

• Consideration and approval of contracts totaling $4,785,391 for architectural services, roofing, flooring, painting, renovations, and security
• First reading of revisions to the Education Support Professional (ESP) evaluation system for 2020-2021
• COVID-19 update discussion
• Consideration and approval of Resolution No. 483, Education Technology Consortium Cooperative Purchasing Agreement
• Approval of administrative employee actions including hiring principals for Fireside, Sandpiper, and Pinnacle Peak schools

Governing Board Third Special Meeting of the 106th Year

The Governing Board will discuss its COVID‑19 response plan and consider two actions. It will vote on Resolution No. 482 to close district schools through March 27, 2020, with the option for the superintendent to extend the closure and take additional measures. The board will also approve posting audio and video recordings of its meetings on the district website. The meeting includes standard procedural items such as call to order and roll call.

• Discussion regarding COVID‑19 plan
• Adoption of Resolution No. 482 to close schools through March 27, 2020 and authorize further actions
• Approval to post audio and/or video recordings of board meetings on the district website

Governing Board Regular Meeting and Executive Session

The Paradise Valley Unified School District Governing Board will meet to approve consent agenda items including employee actions and travel requests, and to vote on the K-6 configuration for Elementary School #33 and insurance providers for 2020-2021.

• Approval of K-6 configuration for Elementary School #33
• Approval of COBRA Administration, Health, Life, and Employee Paid Dental, Vision, Flexible Spending Accounts, Short-Term Disability Insurance Providers and Premiums for 2020-2021
• Ratification of the Temporary Construction Easement (Dirt Removal)
• Approval of Non-administrative Employee Separation, Employment, Revision, and Additional Compensation Actions
• Approval of Elementary Certified Employee Travel Requests

Governing Board Study Session

The Governing Board met to review demographic and boundary reports, a budget update, and results-based funding. The session also included presentations on modifications to Roadrunner School campus and strategic planning.

• Presentation on demographics and boundaries
• Proposal options for Roadrunner School campus modifications
• Budget update presentation
• Results-based funding update
• Strategic planning update

Governing Board Regular Meeting and Executive Session

This regular meeting is largely procedural with a consent agenda covering personnel actions, student field trips, staff travel, and financial reports. A presentation by Career and Technical Education students will highlight their programs. No major policy changes or public hearings are on the agenda.

• Presentation by Career and Technical Education students and director
• Consideration and approval of non-administrative employee separation, employment, and additional compensation actions
• Approval of elementary field trip for Larkspur ES sixth graders to Catalina Island Marine Institute (Sept. 1-4, 2020)
• Approval of secondary field trips including Paradise Valley HS JAG to Anaheim, theatre students to Indiana, and Shea MS eighth graders to Washington D.C.
• Ratification of vouchers and acceptance of Student Activities Fund Financial Report as of Jan. 31, 2020

Governing Board Regular Meeting and Executive Session

The Governing Board will review a state-of-the-district report and decide on several personnel and student activity requests. The board is also considering an architectural services contract for the Cholla Complex and will enter an executive session regarding employee negotiations.

• Award of 1GPA Contract 18-21P-15 for Architectural Services for Cholla Complex to SPS+ Architects
• Renewal of painting services contract 18-11PV for one additional year
• Approval for students in grades 8, 10, and 12 to participate in the Arizona Youth Survey
• Field trip requests for Horizon HS Volleyball, North Canyon HS Track & Field, and Pinnacle HS DECA
• Executive session to discuss negotiations with employee organizations regarding salaries and compensation

Governing Board Study Session

The Paradise Valley Unified School District Governing Board held a study session to discuss elementary school configuration, marketing updates, and state aid restoration. The board also reviewed physical education requirements and strategic planning progress.

• ES 33 Configuration Discussion
• Marketing Update (website/targeted recruiting)
• Restoring of District Additional Assistance
• Physical Education Requirements
• Strategic Planning Update

Governing Board Regular Meeting

The Governing Board is meeting to discuss the adoption of Resolution No. 481 regarding School Improvement Bonds. The board will also consider several personnel actions, travel requests, and construction contracts.

• Resolution No. 481 authorizing the issuance and sale of School Improvement Bonds
• Fire alarm and security improvement contracts with Chasse for Greenway MS ($942,075.00) and Vista Verde MS ($853,834.00)
• Generator system upgrade contracts with Chasse for Cactus View ES ($236,754.00), Eagle Ridge ES ($233,276.00), Echo Mountain ES ($295,382.00), and Whispering Wind ES ($217,519.00)
• Approval of administrative and non-administrative employee separation, employment, and revision actions
• Field trip requests for Horizon HS, Paradise Valley HS, Shadow Mountain, and Mountain Trail MS

Governing Board Second Special Meeting of the 106th Year

The Governing Board is meeting to call for an executive session. The purpose of the session is to conduct a mid-year evaluation of Dr. Welsh's 2019-2020 goals and objectives.

• Executive session for mid-year evaluation of Dr. Welsh's 2019-2020 goals and objectives

Governing Board Study Session

This is a study session of the Paradise Valley Unified School District Governing Board. The board will receive presentations on the district's procurement process and on student achievement and growth data. No votes or decisions are scheduled.

• Presentation on procurement process by Purchasing Director Claudia Leon
• Presentation on student achievement and growth by Director of Assessment Jean Koeppen

The Governing Board conducted a study session featuring presentations on the procurement process and student achievement and growth. No substantive decisions were made during this meeting.

Governing Board First Special Meeting of the 106th Year

The Paradise Valley Unified School District Governing Board will meet to discuss a special education due process lawsuit and potentially provide direction to the attorney regarding a settlement. The meeting is scheduled for January 9, 2020, at 6:00 p.m.

• Executive session for special education lawsuit settlement discussion
• Provide direction to attorney regarding settlement discussion
• Meeting location: Governing Board Room, 15002 N. 32nd Street, Phoenix

Governing Board Organizational and Ninth Regular Meeting

This is the Paradise Valley USD Governing Board's organizational and ninth regular meeting, focused on annual reorganization: electing a 2020 board president, appointing signatories, authorizing signature stamps, and adopting Resolution No. 480 for voucher ratification. The consent agenda includes employee separations (including Director of Transportation Doug Curry), travel requests for PBIS and exceptional children conferences, elementary and secondary field trips, and a hearing officer's recommendation in Student Case 20-05. The meeting is largely procedural with no major policy discussions.

• Election of 2020 Governing Board President
• Approval of Resolution No. 480 authorizing voucher ratification between meetings
• Acceptance of resignation of Director of Transportation Doug Curry (effective 06/30/2020)
• Approval of elementary field trip for Liberty ES sixth graders to Catalina Island Marine Institute (Sept 23-25, 2020)
• Approval of secondary field trip for Horizon HS track students to Arcadia Invitational in Los Angeles (April 8-12, 2020)