Washington Elementary School District public meetings in 2020

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Employee Benefit Trust Board will review monthly financial statements for September and October 2020, discuss a COVID-19 update, and consider a renewal proposal from Segal Consulting along with Plan Document Amendment #6 regarding telemedicine. They will also receive a preliminary budget projection and a health and wellness committee update. The meeting includes approval of prior meeting minutes and a call for executive session.

• Monthly financial reports: Sept 2020 fund balance + liabilities $4,343,153; Oct 2020 $5,590,656
• Claims comparison July-Sept 2020 vs 2019: medical/dental claims up $750,027, RX claims up $565,807
• Action on Segal Consulting Services Renewal Proposal for 2021
• Action on Plan Document Amendment #6 regarding telemedicine cost
• Preliminary budget projection from Segal and COVID-19 update from Meritain Health

Workers' Compensation Trust Board Agenda for Regular Meeting

The Washington Elementary School District Workers' Compensation Trust Board will consider approving a new excess workers' compensation policy with Midwest Employers Casualty at a $95,052 annual premium, effective January 1, 2021. The board will also review monthly financial statements for September and October 2020, and hear an actuarial analysis as of June 30, 2020. Public participation and approval of prior meeting minutes are also on the agenda.

• Approval of excess workers' compensation premium – switching to Midwest Employers Casualty at $95,052 with $500,000 SIR
• Monthly financial statements for September 2020: fund balance plus liabilities $1,633,248; district contributions $79,148; claims paid $35,877
• Monthly financial statements for October 2020: fund balance plus liabilities $1,610,753; district contributions $116,990; claims paid $99,812
• Actuarial analysis as of June 30, 2020 presented by Steven Glicksman, FCAS, MAAA
• Approval of meeting minutes from September 15, 2020 and October 20, 2020

Casualty Trust Board Agenda for Regular Meeting

The Casualty Trust Board will adopt the agenda, hear public comments, and present monthly financial statements for September and October 2020. It will discuss a future liability carrier update that outlines interest from several insurers and potential changes to coverage deductibles and limits. The board will also approve minutes from the September 15 and October 20 meetings and consider a future bid for another liability carrier before adjourning.

• September 2020 balance sheet shows fund balance plus liabilities of $885,277
• October 2020 balance sheet shows fund balance plus liabilities of $889,902
• $3,000 payment to Glicksman Consulting for actuarial services
• $7,079 payment for repairs to shade structures damaged by wind
• Future Liability Carrier Update: interest from AIG, Chubb, Travelers, One Beacon

Regular and Executive Session Governing Board Meeting

The Washington Elementary School District Governing Board will consider a consent agenda including approval of $17,696,094.78 in vouchers for salaries, materials, and services, as well as personnel action items and acceptance of $5,637.00 in public gifts and donations. The meeting also includes procedural items, approval of prior minutes, and public participation.

• Approval of vouchers totaling $17,696,094.78 for FY20/21 payroll and expenses
• Approval of personnel action items (details in attached PDF)
• Acceptance of gifts and donations totaling $5,637.00 from donors including Allstate Foundation for Moon Mountain Elementary

The Governing Board approved the issuance and sale of School Improvement Bonds and adopted Expenditure Budget Revision #1 for Fiscal Year 2020-2021. The board also approved several contracts and personnel actions via a consent agenda.

• Approved issuance and sale of School Improvement Bonds (5-0)
• Approved Expenditure Budget Revision #1 for Fiscal Year 2020-2021 (5-0)
• Approved $5,637.00 in public gifts and donations (5-0)
• Awarded commissioning agent contract to AGR Consulting and Energy Systems Design (5-0)
• Awarded SFB Multi Site Central Plant parts and repairs contract to Pueblo Mechanical (5-0)
• Approved payroll and expense vouchers (5-0)
• Approved Personnel Action Items (5-0)
• Approved Teacher Evaluation System Verification Statement of Assurance (5-0)

Regular Governing Board Meeting

This regular meeting includes procedural items and a consent agenda. The board will approve vouchers totaling $22,804,903.98, personnel actions, and accept gifts and donations worth $14,706.98. Public participation is by written submission only.

• Approval of $22,804,903.98 in payroll and expense vouchers
• Approval of personnel action items
• Acceptance of $14,706.98 in gifts and donations from various donors
• Public participation via written comments only due to virtual meeting

The Governing Board approved a consent agenda covering personnel items, vouchers, and several intergovernmental agreements. The board also authorized the continuation and expansion of the Emotional Disabilities Program at two school campuses.

• Approved November 19, 2020 Regular Meeting Agenda (5-0)
• Approved October 22, 2020 Regular and Executive Session Minutes (5-0)
• Approved payroll and expense vouchers (5-0)
• Approved personnel items (5-0)
• Accepted public gifts and donations totaling $14,706.98 (5-0)
• Approved Intergovernmental Cooperative Purchase Authorization contracts (5-0)
• Approved affiliation agreement with University of Northern Colorado (5-0)
• Approved continuation and grade-level expansion of Emotional Disabilities Program at Moon Mountain Elementary and Cholla Middle School (5-0)

Regular and Executive Governing Board Meeting

The Washington Elementary School District Governing Board is meeting to adopt the agenda, approve minutes, and consider a consent agenda including approval of vouchers totaling $10,470,451.32, personnel action items, and acceptance of a Building Renewal Grant for Abraham Lincoln Traditional School. Public participation is also scheduled.

• Approval of vouchers totaling $10,470,451.32 for payroll and expenses
• Approval of personnel action items
• Acceptance of Building Renewal Grant of $13,720.30 for Abraham Lincoln Traditional School drain line repair
• Adoption of the October 22, 2020 Regular & Executive Session Meeting Agenda
• Approval of October 8, 2020 Regular and Executive Session Minutes

The Governing Board approved a building renewal grant for Abraham Lincoln Traditional School and authorized several intergovernmental purchase contracts. The board also approved personnel action items and held public hearings on expenditure reports and bond updates.

• Approved $13,720.30 Building Renewal Grant for Abraham Lincoln Traditional School drain line repair
• Approved Intergovernmental Cooperative Purchase Authorizations for SAVE, MESC, Omnia Partners, ADE, and NCPA
• Approved Personnel Action Items (5-0)
• Approved payroll and expense vouchers
• Approved October 22, 2020 meeting agenda (5-0)
• Approved October 8, 2020 meeting minutes (5-0)

Casualty Trust Board Agenda for Regular Meeting

The Washington Elementary School District Casualty Trust Board will meet to review monthly financial statements for June, July, and August 2020, and vote on renewing the Agent Broker service contract. The board will also approve minutes from the previous meeting and hear public comments. A future bid for another liability carrier and an actuarial analysis report are listed as future agenda items.

• Renewal of contract for Agent Broker Service (RFP No. 18.037)
• Approval of minutes from the September 15, 2020 regular meeting
• Monthly financial statements for June 2020 (balance sheet: $302,172; net available budget: $175,858)
• Monthly financial statements for July 2020 (balance sheet: $799,12)
• Monthly financial statements for August 2020 (balance sheet: $802,542; includes claims for vehicle and freezer repairs)

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The board will discuss and possibly approve the third renewal of a contract for Employee Benefits Trust Consultant Services (RFP 17.018). They will also review monthly financial statements for June, July, and August 2020, a COVID-19 update, and a Segal monthly report. An executive session is called to discuss records exempt from public inspection. Future agenda items include pharmacy cost containment strategies and possible tier design for family medical plans.

• Renewal of contract for Employee Benefits Trust Consultant Services (RFP 17.018) for one year
• Monthly financial statements: June 2020 fund balance+liabilities $6,465,907; July $5,919,107; August $4,181,433
• COVID-19 update from Meritain Health
• Approval of minutes from September 15, 2020 meeting
• Executive session under A.R.S. §38-431.03(A)(2) for confidential records

Workers' Compensation Trust Board Agenda for Regular Meeting

The board will discuss monthly financial statements for June–August 2020 and vote on action items including approval of minutes, renewal of two contracts (agent broker and medical services), and renewal of the self-insurance guaranty bond with a premium of $11,741. Future agenda items include an RFP for TPA services and excess workers' compensation premium.

• Renewal of self-insurance guaranty bond with Travelers Casualty and Surety Company at an annual premium of $11,741 (down from $13,273)
• Renewal of contract for Agent Broker Service (RFP No. 19.020) for one year
• Renewal of contract for Workers' Compensation and Other Medical Services (RFP No. 18.036) for one year
• Monthly financial statements for June, July, and August 2020 showing fund balance and contributions
• Future agenda items: RFP for TPA services, excess workers' compensation premium, actuarial analysis report

Regular and Executive Session Governing Board Meeting

The Washington Elementary School District Governing Board will hold a regular and executive session meeting virtually. The board is set to adopt the meeting agenda, approve prior meeting minutes, and vote on a consent agenda that includes $12,122,839.56 in payroll and expense vouchers, personnel items, and acceptance of $3,520.40 in donations.

• Approval of vouchers totaling $12,122,839.56 for payroll and expenses
• Approval of personnel items (details in attached document)
• Acceptance of gifts and donations totaling $3,520.40, including $1,250 from North Phoenix Kiwanis for family support and $2,270.40 from We Care Foundation for Moon Mountain school
• Adoption of October 8, 2020 meeting agenda and approval of September 24, 2020 meeting minutes

The Governing Board approved a series of consent agenda items including facility upgrades, grant acceptances, and financial reports. The board also conducted a quarterly evaluation of the Superintendent during an executive session.

• Approved $480,510 GMP for Phase One stage lighting, curtains and audio visual upgrades
• Approved E-Rate funds of $504,748.82 for 2020-2021 school year
• Accepted $233,587.98 School Safety Program Expansion Grant for three social workers
• Approved $3,520.40 in public gifts and donations
• Accepted $6,901.19 in Building Renewal Grants
• Approved 2019-2020 Annual Financial Report
• Approved payroll and expense vouchers
• Approved personnel items

Regular Governing Board Meeting

The Governing Board met virtually to conduct regular business. The board approved a consent agenda including payroll and expense vouchers, personnel items, and various gifts and donations.

• Approval of $14,099,783.58 in payroll and expense vouchers
• Acceptance of $2,207.14 in public gifts and donations
• Acceptance of $26,568.98 in Building Renewal Grants
• Approval of personnel items

The Governing Board approved a revised Return To Learn Reopening School Plan for the 2020-2021 school year. The board also approved a consent agenda including several grants and the adoption of a new full policy manual.

• Approved revised 2020-2021 Return To Learn Reopening School Plan (4-1)
• Adopted new Washington Elementary School District Full Policy Manual
• Approved $583,500 Arizona Department of Economic Security Childcare COVID-19 Grant
• Accepted Building Renewal Grants totaling $26,568.98
• Approved $2,207.14 in public gifts and donations
• Approved renewal of partnership agreement with Maricopa County Department of Public Health
• Approved payroll and expense vouchers
• Approved Intergovernmental Cooperative Purchase Authorizations for MESC, SPO, SAVE, Omnia Partners, and ADE

Workers' Compensation Trust Board Agenda for Regular Meeting

The board will discuss draft monthly financial statements for June 2020, which show a net increase of $495 and a total fund balance plus liabilities of $1,578,478. The board will also consider approval of August 18 meeting minutes and discuss future agenda items including a request for proposals for third-party administrator services, agent broker renewal, and medical provider renewal. Public participation is allowed.

• Draft financial statements for June 2020: net increase of $495, fund balance+liabilities $1,578,478
• District contributions for month: $28,924
• Active claims paid for month: $27,697
• Approval of August 18, 2020 regular meeting minutes
• Future agenda items: RFP for TPA service, agent broker renewal, medical provider renewal

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Employee Benefit Trust Board will discuss and potentially approve Plan Document Amendment #5, which revises rules for virtual visits/telemedicine. The board will also receive financial statements showing a fund balance of $6,469,136, a COVID-19 update from Meritain Health, and an Ameritas dental fiscal year-end report. Additionally, the board will act on minutes from August 18, 2020, and hear that RFP No. 20.023 for telehealth services is being cancelled due to increased costs.

• Monthly financial draft statements for June 2020: fund balance + liabilities of $6,469,136, with 99.1% of annual expenditure budget expended
• COVID-19 update presented by Mr. Rick Cajthaml of Meritain Health
• Ameritas Dental Fiscal Year End Report for 2019-2020
• RFP No. 20.023 for Telehealth services cancelled because proposals showed increased cost to the Trust
• Plan Document Amendment #5 regarding virtual visits/telemedicine presented for discussion and possible action

Casualty Trust Board Agenda for Regular Meeting

The board will hear a report on draft monthly financial statements for June 2020, showing a fund balance plus liabilities of $264,768 and a net available budget of $85,167. They will also vote to approve minutes from the August 18, 2020 regular and executive session meetings. Future agenda items include a bid for another liability carrier and agent broker renewal.

• Draft financial statements for June 2020 with $264,768 fund balance plus liabilities and $85,167 net available budget
• Claims paid on 8 general liability claims from prior years and 1 property claim
• Approval of minutes from August 18, 2020 regular and executive session meetings
• Future bid for another liability carrier
• Agent broker renewal discussion

September 10, 2020 Regular Board Meeting

The board held a virtual meeting, adopted the agenda, approved the August 27, 2020 minutes, and heard public comments. It then approved a consent agenda including vouchers totaling $14,213,059.43, personnel actions, acceptance of $2,862 in gifts and donations, and a memorandum of agreement with Valley of the Sun United Way for the Vello Tutoring Program.

• Approval of payroll and expense vouchers totaling $14,213,059.43
• Approval of personnel action items
• Acceptance of $2,862 in gifts and donations from Brushfire, North Phoenix Kiwanis, and Woodmen of the World
• Approval of memorandum of agreement with Valley of the Sun United Way for the Vello Tutoring Program

Regular Board Meeting

The Washington Elementary School District Governing Board is holding a virtual regular meeting to approve routine items including vouchers totaling $14.2 million, personnel changes, and gifts and donations. Two consent items (gifts and a personnel item) were pulled for separate discussion. The meeting also includes approval of previous minutes, public participation, and acknowledgements. Most agenda items are procedural.

• Approval of vouchers totaling $14,191,721.48 for payroll and expenses
• Approval of public gifts and donations amounting to $114,140.62 (pulled from consent)
• Approval of personnel items
• Approval of minutes from July 23 and August 6, 2020 meetings
• Public participation on non-agenda and agenda items

The Governing Board approved a $5.00 per hour rate increase for certified paraprofessionals serving as substitute teachers. The board also adopted new sexual harassment policies and updated meeting procedures. Several procurement contracts and a scholarship program agreement were approved via consent and separate motions.

• Approved $5.00 per hour rate increase for paraprofessionals acting as substitute teachers (5-0)
• Approved revisions to ACA Sexual Harassment policy and new ACAA Title IX Sexual Harassment policy (5-0)
• Approved new BED Meeting Procedures and Bylaws regulation (4-0, 1 recused)
• Approved ASBA's 2021 Political Agenda (4-1)
• Appointed Aaron Jahneke as delegate for 2020 Delegate Assembly (4-1)
• Approved $114,140.62 in public gifts and donations (5-0)
• Approved agreement with Valley of the Sun United Way for KidSpace ECE Program (5-0)
• Approved contracts for grocery, retail, and learning supplies via consent agenda (5-0)

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Board will discuss the monthly financial statements for May 2020, which show a net change of -$396,313 and a total fund balance plus liabilities of $7,073,389. They will also receive presentations on the annual plan review and COVID update from Meritain Health, the Employee Assistance Program Q2 report, vendor renewal dates, and updates from the Governing Board and Health and Wellness Committee. The Board will consider approving minutes from the June 16, 2020 meeting and may enter executive session under A.R.S. §38-431.03.

• Monthly financial statements for May 2020 with net change of -$396,313 and 88.7% expenditure budget used
• Annual Plan Review and COVID Update by Meritain Health
• Employee Assistance Program and Work-Life Utilization Q2 Report by Deer Oaks
• EBT Vendor Renewal Dates list for 2020-2021 fiscal year
• Approval of minutes from June 16, 2020 regular and executive session meeting

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board will decide on awarding a one-year contract for actuarial services to Glicksman Consulting, with four renewal options. They will also review May 2020 financial statements showing a net increase of $107,245 and a fund balance plus liabilities of $1,578,156, and discuss vendor renewal dates for the fiscal year.

• Award of contract for actuarial services (RFP No. 20.014) to Glicksman Consulting, one-year contract with four renewal options
• Monthly financial statements for May 2020: net increase $107,245, sum of fund balance + liabilities $1,578,156
• Review of Workers' Compensation vendor renewal dates for 2020-2021 fiscal year
• Approval of June 16, 2020 regular meeting minutes
• Public participation for non-agenda and agenda items

Casualty Trust Board Agenda for Regular Meeting and Executive Session

The Washington Elementary School District Casualty Trust Board will hold a regular meeting with public participation and an executive session. They will review May 2020 financial statements, vendor renewal information, and discuss a settlement proposal for Claim No. 2019001185T. The board will also vote on the June 16 meeting minutes, award an actuarial services contract, and consider a COVID-19 liability endorsement costing $150,000.

• May 2020 financial statements show fund balance + liabilities of $321,421 and net available budget of $190,678
• Vendor renewal list for the 2020‑2021 fiscal year presented for possible bid considerations
• Discussion and possible approval of settlement proposal for Claim No. 2019001185T
• Award of one‑year actuarial services contract (RFP No. 20.014) starting July 1, 2020 with renewal option
• Approval of COVID‑19 liability endorsement costing $150,000 with specified coverage limits

Special Governing Board Meeting

The Washington Elementary School District Governing Board met virtually on August 6, 2020. The board adopted the agenda, approved a consent agenda, and authorized the use of a Parental Acknowledgement and Disclosure Form for liability coverage. It approved a resolution to implement Arizona Executive Order 2020‑51, including distance‑learning and mitigation plans. It also renewed the intergovernmental agreement with the City of Phoenix to provide School Resource Officers to eight schools for the 2020‑2021 year.

• Adopted the August 6, 2020 Special Meeting agenda
• Approved the consent agenda items, including insurance liability acknowledgement form
• Approved Resolution addressing Executive Order 2020‑51 (distance learning, mitigation, safety plans)
• Renewed Intergovernmental Agreement for School Resource Officers for eight schools
• Motion to adjourn the meeting

Regular Board Meeting

The Washington Elementary School District Governing Board will adopt the regular meeting agenda and approve minutes from June 25 and July 9. The board will vote on a consent agenda that includes $10,441,502.18 in payroll and expense vouchers, personnel action items, a $5,110 building renewal grant, and the 2020 School Facilities Board Capital Plan Report. All items are presented for approval as recommended by district staff.

• Approve $10,441,502.18 payroll and expense vouchers (FY19/20 and FY20/21)
• Approve personnel action items
• Accept building renewal grant totaling $5,110.00
• Approve 2020 School Facilities Board Capital Plan Report
• Adopt the regular meeting agenda and approve prior meeting minutes

The Governing Board approved an amended Equity and Anti-Racism Resolution and the relocation of the Special Needs Preschool Program to John Jacobs Elementary. The board also approved several vendor contracts and a sidewalk easement for Abraham Lincoln Traditional School.

• Approved amended Equity and Anti-Racism Resolution (4-0-1)
• Approved relocation of Special Needs Preschool Program to John Jacobs Elementary (5-0)
• Approved sidewalk easement at Abraham Lincoln Traditional School (5-0)
• Approved $5,110 Building Renewal Grant (5-0)
• Awarded fruit and vegetable contract to Willie Itule Produce and Stern Produce (5-0)
• Awarded bakery products contract to Holsum Bakery (5-0)
• Awarded bus/vehicle lubricant and fluids contract to Pilot Thomas Logistics (5-0)
• Awarded bulk fertilizer contract to Fertizona Fennemore (5-0)

Regular Board Meeting

The Governing Board approved the consent agenda, which included $3,558,068.73 in payroll and expense vouchers, personnel items, two amendments to the Intergovernmental Agreement with the City of Phoenix for Head Start adding $462,541 in COLA, training, and COVID funding, and a new facility use fee structure with a $2/hour increase for utilities after 5pm and during non-school days. Items A, B, and D were pulled for separate consideration before being approved. The meeting was held virtually.

• Approval of $3,558,068.73 in payroll and expense vouchers for FY19/20
• Approval of personnel items (details in attached file)
• Approval of two amendments to Head Start IGA with City of Phoenix: $75,400 for COLA, $17,526 for training, and $369,615 for COVID costs (total $462,541)
• Approval of FY2020-2021 community use of school facilities fee structure with $2/hour utility fee increase for after 5pm and non-school days

The Governing Board adopted the 2020-2021 expenditure budget and approved the Return To Learn Reopening School Plan. The board also awarded a contract for hot spot devices to T-Mobile and approved Head Start program amendments.

• Approved Return To Learn Reopening School Plan for 2020-2021 (3-2)
• Adopted 2020-2021 Expenditure Budget and Desegregation Budget Supplement (5-0)
• Awarded contract BID #20.024 for Hot Spot Devices to T-Mobile (5-0)
• Approved two amendments to City of Phoenix Head Start Intergovernmental Agreement (5-0)
• Approved payroll and expense vouchers (5-0)
• Approved personnel items (5-0)
• Approved Community Use of School Facilities Fee Structure for FY 2020-2021 (5-0)

Regular and Executive Board Meeting

The Washington Elementary School District Governing Board approved the consent agenda, including payroll and expense vouchers totaling $5,812,661.24, personnel action items, acceptance of a $51,344 Building Renewal Grant, and the 2020-2021 extracurricular fee schedule. The meeting also included procedural items such as call to order, approval of previous meeting minutes, and public participation.

• Approval of vouchers for payroll and expenses totaling $5,812,661.24
• Approval of personnel action items
• Acceptance of Building Renewal Grant in the amount of $51,344.00
• Approval of the 2020-2021 extracurricular fee schedule
• Adoption of the June 25, 2020 meeting agenda

The Governing Board approved the proposed expenditure budget for fiscal year 2020-2021 and authorized the necessary public notices. The Board also approved a series of consent agenda items including vendor contracts and a building renewal grant.

• Approved Proposed Expenditure Budget for 2020-2021 (4-0)
• Accepted Building Renewal Grant of $51,344.00
• Approved 2020-2021 Extracurricular Fee Schedule
• Approved First Things First (FTF) contract for SY 2020-2021
• Awarded drug and alcohol testing contract to MDT Service and Mobile Drug Testing, LLC
• Awarded moving services contracts to Daniel’s Moving & Storage, Elontec, Olympian Worldwide and S&M Moving Systems
• Awarded sports officials contract to AZ Officiating, Silbo and SLJ Sports
• Approved Bid #20.001 for Apparel, Accessories & Apparel Blanks

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Employee Benefit Trust Board will discuss monthly financial statements, a telehealth RFP update, plan design history, a COVID-19 update, and a wellness committee update. Action items include approving minutes, considering Plan Document Revision - Amendment #4, and renewing a contract for employee wellness services (RFP No. 19.039). An executive session is scheduled for discussion of confidential records.

• Monthly financial report: net change $588,951, fund balance+liabilities $7,493,075, medical/dental claims paid $957,001
• Telehealth RFP update presented by Segal consultant
• Plan Document Revision - Amendment #4 for the medical/dental plan document
• Renewal of contract for employee wellness services (RFP No. 19.039) – first of four renewal options
• COVID-19 update from Meritain Health account director

Workers' Compensation Trust Board Agenda for Regular Meeting

The Washington Elementary School District Workers' Compensation Trust Board will vote on the fourth and final renewal of a third-party claims administration contract (RFP No. 16.006) for the 2020-2021 year. They will also review April 2020 financial statements showing a net fund balance decrease of $31,067 and discuss a future actuarial RFP. The meeting includes approval of prior meeting minutes and public participation.

• Renewal of RFP No. 16.006 for third-party workers' compensation claims administration for one year
• April 2020 financial statements: net change of -$31,067; fund balance plus liabilities at $1,470,911
• Claims paid in April: $55,072; claims administration: $2,865; net available budget: $62,236
• Approval of May 19, 2020 regular meeting minutes
• Future agenda item: Actuarial RFP

Casualty Trust Board Agenda for Regular Meeting

The Casualty Trust Board will consider approving a $1,212,251 property and casualty insurance policy with the Arizona School Risk Retention Trust for FY 2020-2021, a $47,630 increase from the prior year. The board will also review April 2020 financial statements showing a net available budget of $182,355 and claims paid for an auto liability claim ($1,175) and vehicle repairs ($75).

• Approval of property and casualty insurance renewal with Arizona School Risk Retention Trust for $1,212,251 (increase of $47,630)
• Monthly financial statements for April 2020 showing $182,355 net available budget
• Claims paid in April: $1,175 automobile liability claim and $75 vehicle repair claim
• Approval of minutes from the May 19, 2020 regular meeting
• Public participation allowed for non-agenda and agenda items (up to 3 minutes per speaker)

Regular Board Meeting

The Washington Elementary School District Governing Board approved a consent agenda that includes $31,286,701.34 in payroll and expense vouchers, personnel action items, acceptance of $3,110 in donations, and a resolution appointing the Maricopa County Superintendent of Schools as chief disbursing officer for wage garnishment. The meeting also included routine procedural items such as approval of previous minutes and public participation.

• Approval of $31,286,701.34 in vouchers for payroll and expenses
• Acceptance of $3,110 donation from Jim and Stella Cravens for Abraham Lincoln Traditional School books and curriculum
• Resolution appointing Maricopa County Superintendent of Schools as chief disbursing officer for wage garnishment
• Approval of personnel action items
• Adoption of minutes from May 28, 2020 regular and June 2, 2020 special meetings

The Governing Board approved special tax levies for Adjacent Ways and Desegregation. The board also authorized boundary changes for Maryland and Ocotillo Elementary and a grade reconfiguration at Desert View Elementary.

• Approved $545,000 levy for Adjacent Ways and $5,000,000 for Desegregation (5-0)
• Approved boundary change for Maryland and Ocotillo Elementary (5-0)
• Approved grade reconfiguration at Desert View Elementary (5-0)
• Approved Letter of Support for the WESD Community (5-0)
• Approved $3,110.00 in public gifts and donations (5-0)
• Approved petty cash funds not to exceed $3,050.00 (5-0)
• Authorized $10,000 General Fund revolving fund and other change funds (5-0)
• Approved MOUs with Gannon University and Grand Canyon University (5-0)

Special Board Meeting

The Washington Elementary School District Governing Board is holding a special meeting to discuss the Interest-Based Strategies model for decision-making and review of policy CEA Decision Making. The meeting includes procedural items such as call to order, agenda approval, and public participation.

• Discussion of Interest-Based Strategies model for district decision-making
• Review and possible change of policy CEA Decision Making

The Governing Board approved the meeting agenda and held a discussion on the Interest-Based Strategies model for decision-making. No other substantive actions were taken.

• Approved June 2, 2020 Special Meeting Agenda (5-0)

Regular Board Meeting

The governing board will hold public hearings on proposed attendance boundary changes for Maryland and Ocotillo elementary schools and Royal Palm Middle School, and on a grade reconfiguration for Desert View Elementary to serve K-6. The board will also consider approving a revised 2019-2020 expenditure budget and a $3,770,000 intergovernmental agreement with the City of Phoenix for the Head Start program.

• Public hearing on boundary changes: students near 27th Ave, I-17, Claremont St, Bethany Home Rd to shift from Maryland to Ocotillo Elementary
• Proposed grade reconfiguration: Desert View Elementary to serve K-6, moving sixth graders from Royal Palm Middle
• Approval of 2019-2020 Revised Expenditure Budget #2 with authorization to exceed M&O subsections as allowed by ARS 15-905 G
• Approval of $3,770,000 intergovernmental agreement with City of Phoenix for Head Start program, increasing slots from 588 to 601
• Adoption of May 28, 2020 agenda and approval of May 14, 2020 minutes (already carried by vote)

The Governing Board approved the 2019-2020 Revised Annual Expenditure Budget #2 and an intergovernmental contract with the City of Phoenix for the Head Start Program. The board also awarded service contracts for trash removal and paint products. A public hearing was held to discuss proposed school boundary changes and grade reconfiguration.

• Approved 2019-2020 Revised Annual Expenditure Budget #2 (5-0)
• Approved Head Start Program intergovernmental contract with City of Phoenix (5-0)
• Awarded Trash Removal and Recycle Material Services contract to Republic Services (5-0)
• Awarded Paint and Related Products contract to Dunn Edwards and PPG Architectural Finishes (5-0)
• Accepted Building Renewal Grant #BRG081 for $42,991.00 (5-0)
• Accepted Refugee School Impact Grant 2019-2020 (5-0)
• Approved 2021 ASBA Political Agenda (5-0)
• Approved Personnel Items, including Melissa Paulsen as Director of Nutrition Services (5-0)

Workers' Compensation Trust Board Agenda for Regular Meeting

The Washington Elementary School District Workers' Compensation Trust Board will review monthly financial statements for March 2020, which show a net decrease of $11,634 and total fund balance plus liabilities of $1,439,844. The board also plans to approve minutes from the April 21 regular meeting and discuss a future actuarial RFP. Public participation is allowed for non-agenda and agenda items.

• Monthly financial statements for March 2020: net decrease $11,634, total fund balance + liabilities $1,439,844
• Claims paid in March: $57,349; claims administration: $6,345
• Approval of April 21, 2020 regular meeting minutes
• Discussion of future agenda item: Actuarial RFP
• Public participation period for non-agenda and agenda items

Casualty Trust Board Agenda for Regular Meeting

The Casualty Trust Board will discuss and possibly approve a one-year renewal of the agent broker service contract (RFP No. 18.037) for the self-insured program. Members will also review monthly financial statements for March 2020, which show a net decrease of $22,908 and a fund balance plus liabilities of $342,531. The board will consider approval of prior meeting minutes and discuss future agenda items including property/casualty insurance for FY 2020-21.

• Renewal of contract for Agent Broker Service (RFP No. 18.037) for Casualty Trust Self-Insured Program
• Monthly financial statements: net decrease of $22,908; fund balance + liabilities = $342,531
• Claim expenditures: $11,124.64 for property/liability, $4,962.48 for vehicle/property damage, $633.39 for equipment replacement
• Future agenda includes approval of Property and Casualty Insurance with Arizona School Risk Retention Trust for FY 2020-2021
• Approval of minutes from April 21, 2020 regular meeting

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Washington Elementary School District Employee Benefit Trust Board will consider its March 2020 financial statements, including a $298,116 decrease and a total fund balance plus liabilities of $6,904,124. Trustees will hear updates on the Employee Assistance Program, Teladoc, COVID‑19, and health‑wellness initiatives. The board will discuss the 2020‑2021 Stop Loss insurance renewal proposal with Sun Life and the renewal of the Health Savings Administration contract (RFP No. 16.021). Action items include approving the April 21 minutes and adopting the regular agenda.

• Adoption of the regular agenda
• Monthly financial statements for March 2020 (net change –$298,116; fund balance + liabilities $6,904,124)
• Stop Loss Renewal for 2020‑2021 presented by Amy Girardo (Segal Consulting)
• Renewal of Contract – RFP No. 16.021, Health Savings Administration
• Employee Assistance Program Q1 2020 utilization report (3.93% projected annualized utilization)

Regular and Executive Session Board Meeting

The governing board will consider a consent agenda including approval of payroll and expense vouchers totaling $17,410,981.86, personnel action items, renewal of a facility use agreement with the City of Phoenix Early Head Start program, and authorization for intergovernmental cooperative purchases through state and cooperative purchasing entities. The meeting also includes routine procedural items such as adoption of minutes and public participation.

• Approval of vouchers totaling $17,410,981.86 for payroll and expenses
• Approval of personnel action items (attached separately)
• Renewal of facility use agreement with City of Phoenix Early Head Start (no charge, mutual benefit)
• Authorization for intergovernmental cooperative purchase with SPO, MESC, 1GPA, and ADE

The Governing Board approved the issuance and sale of district refunding bonds and temporarily suspended grading and report card policies for the 2019-2020 school year. The board also approved personnel actions and several facility and service contracts.

• Authorized the issuance and sale of refunding bonds (5-0)
• Temporarily suspended policies IKA (Grading/Assessment Systems) and IKAB (Report Cards/Progress Report) (5-0)
• Approved ASBA Proposed 2021 Political Agenda priorities (5-0)
• Approved Personnel Action Items (5-0)
• Approved $6,000 contract with CORE Construction for stage lighting, curtains, and audio visual pre-construction services (5-0)
• Renewed Facility Use Agreement with City of Phoenix Early Head Start Program (5-0)
• Approved payroll and expense vouchers (5-0)
• Approved extension and renewal of annual contracts for 2020-2021 fiscal year (5-0)

Special Board Meeting

The Washington Elementary School District Governing Board met to approve a new tuition-free teacher pipeline program, extend a $6.00 hourly differential for essential staff through May 23, 2020, and adjust teacher evaluation criteria due to school closures. All three recommended actions were approved by the board.

• Approval of the WESD BRIDGE Program, a tuition-free educator preparation pipeline with a base salary of at least $40,000.
• Extension of a $6.00 per hour shift differential for essential hourly employees through May 23, 2020.
• Revisions to the 2019-2020 teacher evaluation process to account for missed classroom observations during school closures.

The Governing Board approved revisions to the 2019-2020 teacher evaluation process and performance pay plan. The Board also authorized an extension of the shift differential pay plan for essential employees and approved the WESD BRIDGE Program.

• Extended Shift Differential Pay Plan for essential hourly employees through May 23, 2020 or until state shelter-in-place order is lifted (5-0)
• Approved WESD BRIDGE Program Educator Preparation Program, including a 222-work calendar and teacher addenda (5-0)
• Approved revisions to the 2019-2020 Teacher Evaluation Process (5-0)
• Approved revisions to the 2019-2020 Teacher Performance Pay Plan (5-0)

Regular Board Meeting

The Washington Elementary School District Governing Board is meeting to approve a consent agenda that includes $14,139,329.85 in payroll and expense vouchers, personnel items, acceptance of $400 in gifts and donations, and authorization to use cooperative purchasing contracts with MESC and Omnia Partners. The board will also adopt the agenda and approve previous meeting minutes.

• Approval of $14,139,329.85 in vouchers for payroll and expenses
• Approval of personnel items
• Acceptance of $400 donation from Tim & Judy Mahaney for ballpoint pens
• Authorization to use cooperative purchasing contracts with MESC and Omnia Partners for 2020-2021 school year

The Governing Board approved a construction contract for the Washington Elementary School Site Circulation project. The board also approved personnel actions, payroll vouchers, and cooperative purchasing contracts for the 2020-2021 school year.

• Approved contract #19.047 for Washington Elementary School Site Circulation project not-to-exceed $2,278,810.00 (5-0)
• Approved Personnel Action Items (5-0)
• Approved payroll and expense vouchers (5-0)
• Approved $400.00 in public gifts and donations (5-0)
• Approved cooperative purchasing contracts with Mohave Educational Services Cooperative (MESC) and Omnia Partners for 2020-2021 (5-0)
• Adopted April 23, 2020 Regular Meeting Agenda (5-0)
• Approved April 9, 2020 Regular Meeting Minutes (5-0)

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Employee Benefit Trust Board will vote on renewing contracts for the 2020-2021 plan year with multiple vendors including Meritain Health, CVS Caremark, and Ameritas. They will also discuss a plan document amendment (Amendment #3) and review monthly financial statements showing a net increase of $593,715 and a fund balance plus liabilities of $7,202,241. Additionally, the board will hear an update on appeals statistics and a wellness program update.

• 2020-2021 renewal of contracts with Meritain Health, Employers Health-CVS Caremark, Ameritas, Symetra, Health Equity, Deer Oaks, and Avesis
• Plan document revision – Amendment #3 to the 2019 Medical and Dental Plan Document
• Monthly financial statements for February 2020: net increase of $593,715, total fund balance + liabilities $7,202,241
• Appeals statistics: 76 first-level appeals in 2017, 118 in 2018, 85 in 2019 with overturned and upheld determinations
• Approval of minutes from March 10 and April 8, 2020 meetings

Casualty Trust Board Agenda for Regular Meeting

The Casualty Trust Board will review the February 2020 financial statements and approve the minutes from the March 10, 2020 meeting. The board will discuss a recommendation to raise the FY 2020‑2021 funding contribution by about $190,000 to a total of $1,357,000. A future agenda item notes the upcoming renewal of the Arizona Risk Retention Trust.

• Approval of minutes from the March 10, 2020 regular meeting
• Presentation of February 2020 financial statements (net change +$9,371; fund balance $365,439; revenues $55,484; net budget $279,233)
• Funding contribution recommendation: increase of approx $190,000 to $1,357,000 for FY 2020‑2021
• Future agenda item: Arizona Risk Retention Trust renewal
• Public participation: up to three‑minute comments from members of the public

Workers' Compensation Trust Board Agenda for Regular Meeting

The Trust Board will discuss and possibly vote on a recommendation to increase the district's workers' compensation trust funding contribution by $195,000 to $1,250,000 for fiscal year 2020-2021, citing rising medical costs, an aging workforce, and the unknown impact of COVID-19. They will also review monthly financial statements for February 2020 showing a net decrease of $31,740 and total fund balance plus liabilities of $1,428,211. Approval of prior meeting minutes and public participation are also on the agenda.

• Funding recommendation to increase contribution by $195,000 to $1,250,000 for FY2020-2021
• Monthly financial statements for February 2020: net change decrease of $31,740, fund balance plus liabilities of $1,428,211
• $46,592 in claims paid and $1,980 in claims administration for February 2020
• $500,000 self-insured retention for excess workers' compensation policy with Safety National
• Public participation for non-agenda and agenda items (up to 3 minutes per speaker)

Regular Board Meeting

The Washington Elementary School District Governing Board will consider a consent agenda including approval of $20,422,825.10 in payroll and expense vouchers, acceptance of $60,345.20 in gifts and donations, and grants totaling $70,471. The board will also vote on personnel items and prior meeting minutes.

• Approval of $20,422,825.10 in payroll and expense vouchers
• Acceptance of $60,345.20 in public gifts and donations including $60,000 from Lookout Mountain PTO for a beautification project
• Acceptance of the 2020 Barbara Park Literacy Grant for $3,500 to purchase books at six elementary schools
• Acceptance of Building Renewal Grants totaling $66,971 for water heater replacement at Chaparral Elementary and condenser pipe repair at Ocotillo Elementary
• Approval of personnel items (details in attachment)

The Governing Board approved shift differential pay for essential hourly employees working at district facilities during school closures. The Board also accepted various grants and donations totaling over $130,000 and approved personnel actions.

• Authorized shift differential pay for essential hourly employees (4-0)
• Approved public gifts and donations totaling $60,345.20 (5-0)
• Accepted 2020 Barbara Park Literacy Grant of $3,500.00 (5-0)
• Accepted Building Renewal Grants totaling $66,971.00 (5-0)
• Approved Personnel Action Items, including new Principal at Roadrunner Elementary (5-0)
• Approved payroll and expense vouchers (5-0)
• Approved March 12 and March 16, 2020 meeting minutes (5-0)

Employee Benefit Trust Board Agenda for Special and Executive Session

The Employee Benefit Trust Board will hold a special meeting, starting with public comment, then recess into executive session to discuss confidential records and legal advice. After reconvening, the board will consider approving Plan Exception 202004-01 and renewing the contract for Employee Benefit Trust Consultant Services (RFP 17.018) for a one-year term. Funding is from the 2020-2021 Employee Benefit Trust Board budget.

• Discussion and possible approval of Plan Exception No. 202004-01
• Renewal of contract for Employee Benefit Trust Consultant Services (RFP 17.018)
• Call for executive session under A.R.S. §38-431.03 A.2 and A.3
• Public participation opportunity for non-agenda and agenda items

Emergency Board Meeting

The Washington Elementary School District Governing Board held an emergency meeting and approved a resolution to close all district schools through March 27, 2020, and authorized the superintendent to take additional actions as necessary. The meeting also included procedural items such as call to order, adoption of the agenda, and public participation.

• Approved resolution to close schools through March 27, 2020 due to COVID-19
• Authorized the Superintendent to take additional actions as necessary
• Adopted the emergency meeting agenda unanimously
• Public participation allowed for non-agenda and agenda items (3 minutes per speaker)

The Governing Board approved a resolution to close schools through March 27, 2020. This action allows the district to pay employees during the closure and authorizes the Superintendent to take additional necessary actions.

• Adopted March 16, 2020 Emergency Meeting Agenda (5-0)
• Approved resolution to close schools through March 27, 2020 (5-0)

Regular Board Meeting

The Washington Elementary School District Governing Board meets on March 12, 2020 to adopt the agenda, approve prior minutes, and hear public comment. The consent agenda includes approval of $11,278,654.85 in payroll and expense vouchers, personnel actions, and $17,579.71 in gifts and donations. The board will also recognize student art work and Jessica Buttles, a Top 10 finalist for the Arizona Educational Foundation Teacher of the Year award.

• Approve $11,278,654.85 in payroll and expense vouchers for FY19/20 and FY18/19
• Approve personnel action items (details in attached PDF)
• Accept $17,579.71 in gifts and donations from various donors for schools including Lookout Mountain, Chaparral, Mountain Sky Junior High, and others
• Recognize student art work from Lookout Mountain, Moon Mountain, and Shaw Butte schools
• Recognize Jessica Buttles, kindergarten teacher at Sunburst Elementary, as a Top 10 finalist for the Arizona Educational Foundation Teacher of the Year Award

The Governing Board approved an easement agreement for a cell tower at Desert Foothills Middle School and a resolution to reduce pupil square footage. The Board also ratified payroll vouchers, personnel actions, and the acceptance of $17,579.71 in donations.

• Approved Option and Easement Agreement with Vertical Bridge (T-Mobile) for cell tower at Desert Foothills Middle School
• Approved resolution to reduce pupil square footage due to portable demolition and re-designation
• Approved payroll and expense vouchers
• Approved Personnel Action Items and five new administrator appointments for 2020-2021
• Approved $17,579.71 in public gifts and donations
• Approved Revised 2020-2021 Psychologist (220-Day) Employee Calendar
• Approved Agreement to Provide Transportation Shuttle Services
• Approved February 27, 2020 meeting minutes

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Employee Benefit Trust Board will review January 2020 financial statements showing a net increase of $700,389 and a total fund balance plus liabilities of $6,608,526. The board will also hear a CVS Pharmacy review presentation on cost-saving programs, a health insurance committee update, and a Segal monthly report. Action items include approving minutes from the February 18, 2020 meeting and the Trust Board calendar for FY 2020-2021. The meeting will then enter executive session to discuss confidential records exempt from public inspection.

• Monthly financial statements show net increase of $700,389 and fund balance + liabilities of $6,608,526
• CVS Health to present pharmacy performance and cost-saving programs
• Approval of minutes from February 18, 2020 regular and executive session meetings
• Approval of Trust Board calendar for fiscal year 2020-2021
• Segal monthly report through January 2020, including large claims exhibit

Workers' Compensation Trust Board Agenda for Regular Meeting and Executive Session

The Workers' Compensation Trust Board will hold a regular meeting and executive session. The board is scheduled to discuss and possibly approve a settlement proposal for Claim No. 17700045 after receiving legal advice in closed session. They will also review monthly financial statements for January 2020, approve meeting minutes and the FY 2020-2021 calendar, and discuss future funding contributions.

• Discussion and possible approval of settlement proposal for Claim No. 17700045
• Monthly financial statements for January 2020 show a net decrease of $26,879 and total fund balance plus liabilities of $1,396,471
• Approval of the February 18, 2020 regular meeting minutes
• Approval of the Trust Board Calendar for FY 2020-2021

Casualty Trust Board Agenda for Regular Meeting

The Casualty Trust Board will discuss monthly financial statements for January 2020 and a financial update from Reseco Insurance Advisors. The reports show a net decrease in fund balance and a current unreserved balance of $262,297, down from $749,893 in FY16-17. The board will also vote on approving meeting minutes and the FY2020-2021 board calendar.

• Monthly financial statements: net change decrease of $35,852, fund balance + liabilities at $356,068
• Reseco financial update: unreserved fund balance of $262,297 vs. $749,893 in FY16-17
• District contribution of $1,163,161 vs. budgeted expenses of $1,327,974
• Largest cost: Arizona School Risk Retention Trust premium of $1,067,868
• Approval of minutes from February 18, 2020 meeting and FY2020-2021 board calendar

Regular Board Meeting

The Governing Board met to approve various administrative items including payroll and expense vouchers, personnel actions, and public gifts. The board also reviewed several building renewal grants for school maintenance projects.

• Approval of $11,333,447.29 in total payroll and expense vouchers
• Acceptance of $25,047.75 in public gifts and donations
• Acceptance of $54,663.00 in building renewal grants
• Grant for roofing at Palo Verde Middle School ($6,500.00)
• Grant for HVAC unit replacement at John Jacobs ($28,131.00)

The Governing Board approved a consent agenda covering various personnel items, financial vouchers, and intergovernmental agreements. Key actions included accepting building renewal grants and authorizing the pursuit of a $3.24 million community learning center grant.

• Approved payroll and expense vouchers
• Approved personnel items
• Accepted public gifts and donations totaling $25,047.75
• Accepted Building Renewal Grants totaling $54,663.00
• Approved permission to pursue Nita M. Lowey 21st Century Community Learning Center Grant for $3,240,000.00
• Approved affiliation agreement with Maricopa County Community College District
• Approved playground equipment contracts for Arizona Recreation Design, Dave Bang Associates, and Play it Safe Playgrounds
• Awarded pre-construction contract for site circulation upgrades to Chasse Building Team (not-to-exceed $11,000.00)

Regular Board Meeting

The board will vote on approving $15,686,350.57 in payroll and expense vouchers, personnel action items, and $26,565.46 in gifts and donations. Recognitions include district spelling bee winners, a teacher with National Board Certification, and Roadrunner Elementary as a Title I Distinguished School. Public participation is allowed for non-agenda and agenda items.

• Approval of $15,686,350.57 in vouchers (payroll and expenses)
• Approval of personnel action items (detailed in attachments)
• Acceptance of $26,565.46 in gifts and donations
• Recognition of 2020 District Spelling Bee top finishers (eight students from multiple schools)
• Recognition of Roadrunner Elementary as a Title I Distinguished School

The Governing Board approved salary recommendations for the 2020-2021 school year and increased Employee Benefits funding by $795,000. The board also accepted a school safety grant and approved various personnel and financial items via a consent agenda.

• Approved 2020-2021 salary recommendations (3-0)
• Approved $795,000 increase to Employee Benefits funding for 2020-2021 (3-0)
• Accepted School Safety Program Expansion Grants up to $1,291,107.98 (3-0)
• Approved $26,565.46 in public gifts and donations (3-0)
• Approved payroll and expense vouchers (3-0)
• Approved Personnel Action Items (3-0)
• Approved revised Intergovernmental Agreement for Title I services to private schools (3-0)
• Approved use of Insurance Proceeds and Litigation Recovery funds (3-0)

Regular and Executive Session Board Meeting

The Governing Board is voting on a consent agenda that includes approval of $17,396,690.22 in payroll and expense vouchers, personnel actions, gifts and donations of $5,649.61, and out-of-county field trips. The meeting also includes procedural items such as adoption of the agenda, approval of minutes, and student recognition.

• Approval of $17,396,690.22 in vouchers (payroll and expenses)
• Approval of personnel action items (details in attached PDF)
• Acceptance of $5,649.61 in gifts and donations from Arizona Diamondbacks Foundation, Kroger, and Mountain View PTO
• Approval of out-of-county field trip to Kartchner Caverns for Ocotillo School students ($3,784.20)

The Governing Board approved the 2020-2021 teacher pay scale and the revenue budget for fiscal year 2019-2020. The board also authorized several educational agreements and a contract for audio visual updates to board and training rooms.

• Approved 2020-2021 Teacher Pay scale and Social Worker anomaly (4-0)
• Approved revenue budget for Fiscal Year 2019-2020 (Consent)
• Awarded contract for Board and Training Rooms Audio Visual Updates to Troxell Communications (Consent)
• Approved $5,649.61 in public gifts and donations (Consent)
• Approved agreement with Eludesions Escape Room for John Jacobs Escape Room Project (Consent)
• Approved agreement with Sanford Harmony for Project Harmony Program at Ocotillo Elementary (Consent)
• Approved student teacher placement renewals for Arizona Christian University and Southwestern Assemblies of God University (Consent)
• Approved addendum to student teaching agreement with Grand Canyon University (Consent)

Regular Board Meeting

The Washington Elementary School District Governing Board holds its annual organizational meeting to elect a President and Vice President. The board will also vote on a consent agenda including payroll and expense vouchers totaling $26,582,558.72, personnel actions, and acceptance of gifts and donations worth $50,673.28.

• Election of Board President and Vice President
• Approval of vouchers totaling $26,582,558.72
• Approval of personnel action items
• Acceptance of gifts and donations worth $50,673.28
• One consent agenda item pulled for separate consideration (Item E)

The Governing Board reorganized its leadership and approved the 2020-2021 meeting schedule. The board also approved personnel items, payroll vouchers, and $50,673.28 in public gifts and donations.

• Elected Tee Lambert as Board President (5-0)
• Elected Bill Adams as Board Vice President (5-0)
• Approved January 9, 2020 Regular Meeting Agenda (5-0)
• Approved December 5, 2019 Executive-Regular-Executive Session Minutes (5-0)
• Approved payroll and expense vouchers (5-0)
• Approved personnel items (5-0)
• Accepted public gifts and donations totaling $50,673.28 (5-0)
• Approved RFP #19.029 for After School, On-Site Programs and Field Trip Locations Supplemental (5-0)