Washington Elementary School District public meetings in 2021

Regular and Public Hearing Governing Board Meeting

The Washington Elementary School District Governing Board will consider a consent agenda approving $22,946,832.05 in payroll and expense vouchers, personnel action items, and acceptance of $4,400 in gifts and donations. The meeting also includes procedural items and a public hearing.

• Approval of $22,946,832.05 in vouchers for payroll and expenses
• Approval of personnel action items (details not in provided text)
• Acceptance of $4,400 in gifts and donations from Canyon State Bus Sales, Pueblo Mechanical, and SSC Underground

The Governing Board approved the first expenditure budget revision for the 2021-2022 fiscal year following a public hearing. The board also passed a consent agenda including personnel actions, vouchers, and intergovernmental agreements.

• Approved Expenditure Budget Revision #1 for Fiscal Year 2021-2022 (5-0)
• Approved payroll and expense vouchers (5-0)
• Approved Personnel Action items (5-0)
• Approved $4,400.00 in public gifts and donations (5-0)
• Approved IGA with Maricopa County Department of Public Health for dental sealant services (5-0)
• Approved affiliation agreement between Midwestern University and WESD (5-0)
• Approved November 18, 2021 Regular Meeting Minutes (5-0)

Regular Governing Board Meeting

The Governing Board voted 4-1 to amend the Safe Return to Learn Plan, changing the mask mandate to a strong recommendation starting second semester. The board also approved routine consent items including vouchers totaling $18,913,368.32, personnel actions, and gifts and donations of $14,600.95. Student artwork from Alta Vista, Cactus Wren, Lakeview, and Sunset schools was recognized.

• Board approved amending mask mandate to 'strongly recommend' beginning second semester (4-1 vote)
• Approved vouchers totaling $18,913,368.32 for payroll and expenses
• Approved personnel action items
• Accepted gifts and donations valued at $14,600.95
• Recognized student artwork from four schools

The Governing Board voted to change the mask mandate to a strong recommendation starting in the second semester and authorized the superintendent to alter the Safe Return to Learn Plan. The board also approved a series of consent agenda items including grants, contracts, and personnel actions.

• Amended mask mandate to strongly recommend beginning in second semester (4-1)
• Approved $139,601.79 in Building Renewal Grants (via Consent Agenda)
• Approved $14,600.95 in public gifts and donations (via Consent Agenda)
• Awarded Childcare Management System contract to Eleyo (via Consent Agenda)
• Awarded HVAC Air Filters contract to Dave Downing & Associates (via Consent Agenda)
• Awarded Private Schools Equitable Services contracts to 1 to 1 Tutoring, Catapult Learning, and One on One Learning (via Consent Agenda)
• Approved agreement with ASU West to host 2022 5k Wellness Event (via Consent Agenda)
• Approved two Intergovernmental Agreement amendments with the City of Phoenix for Head Start (via Consent Agenda)

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board will consider renewing a self-insurance guaranty bond with Travelers Casualty and Surety Company for $11,163 for 2022. They will also review monthly financial statements for August and September 2021, an actuarial analysis as of June 30, 2021, and approve minutes from the October 19 meeting.

• Approval of Self-Insurance Guaranty Bond Renewal with Travelers Casualty and Surety Company of America, premium $11,163 for Jan 1–Dec 31, 2022
• Monthly Financial Statements for August 2021 presented by WESD Finance
• Monthly Financial Statements for September 2021 presented by WESD Finance
• Actuarial Analysis Report as of June 30, 2021 by Glicksman Consulting
• Approval of October 19, 2021 Regular Meeting Minutes

The Workers' Compensation Trust Board approved the renewal of its self-insurance guaranty bond and the minutes from the October 19, 2021 meeting. The board also reviewed financial statements and actuarial reports.

• Approved self-insurance guaranty bond renewal with Travelers Casualty and Surety Company of America for 2022, not to exceed $11,163.00 (4-0)
• Approved October 19, 2021 Regular Meeting Minutes (4-0)
• Adopted the Regular Agenda (4-0)

Casualty Trust Board Agenda for Regular Meeting

The Washington Elementary School District Casualty Trust Board will discuss monthly financial statements for August and September 2021 and consider approving the minutes from its October 19, 2021 regular meeting. The agenda also includes a review of upcoming vendor renewal dates for liability insurance, actuarial services, and agent broker services. This is a routine procedural meeting with no substantive policy decisions or public hearings.

• Monthly financial statements for August 2021 (discussion only)
• Monthly financial statements for September 2021 (discussion only)
• Approval of October 19, 2021 regular meeting minutes
• Review of vendor renewal schedule: Liability Insurance (AZ Risk Retention Trust) renewal in April 2022; Actuarial Services (Glicksman Consulting) renewal in August 2022; Agent Broker Services (Reseco) final renewal in October 2022

The Casualty Trust Board met on November 16, 2021, and conducted procedural business. The board approved the regular agenda and the minutes from the October 19, 2021 meeting. No other substantive actions were taken.

• Adopted the Regular Agenda (4-0)
• Approved October 19, 2021 Regular Meeting Minutes (4-0)

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Employee Benefit Trust Board will consider renewing a contract with The Segal Company for benefits consultant services at $88,700, discuss pharmacy benefit management (PBM) cost containment strategies, and review monthly financial statements for August and September 2021. Reports will also include a Health and Wellness Committee update, an RFP procurement process update, and a COVID-19 update from Meritain Health.

• Renewal of contract RFP No. 17.018 to The Segal Company for $88,700 for employee benefits trust consultant services
• Proposed approval of PBM Cost Containment Strategies presented by CVS Caremark
• Approval of minutes from the October 19, 2021 regular and executive session meeting
• Monthly financial statements for August and September 2021
• COVID-19 update from Meritain Health

The Employee Benefit Trust Board approved a contract renewal for consultant services and adopted PBM cost containment strategies. The board also approved the meeting agenda and the minutes from the October 19, 2021 meeting.

• Adopted the Regular Agenda (4-0)
• Approved minutes from October 19, 2021 Regular and Executive Session meeting (4-0)
• Renewed contract RFP No. 17.018 for Employee Benefits Trust Consultant Services with The Segal Company for $88,700.00 (3-1)
• Approved PBM Cost Containment Strategies (4-0)

October 28, 2021 Regular Session and Public Hearing Governing Board Meeting

The Washington Elementary School District Governing Board will meet for a regular session and public hearing. The board will consider approving a consent agenda that includes $10.8 million in vouchers, personnel actions, and a $199,733 renewal of a mental health services agreement with Southwest Behavioral Health Services. The agenda also includes procedural items and public participation.

• Approval of $10,795,237.54 in payroll and expense vouchers
• Renewal of Memorandum of Understanding with Southwest Behavioral Health Services for $199,733 to provide mental health services at Manzanita Elementary, Palo Verde Middle, and expanding to Moon Mountain Elementary and Cholla Middle School
• Approval of Personnel Action Items
• Public hearing and public participation period
• Adoption of meeting agenda and approval of prior meeting minutes

The Governing Board approved a contract for stage and audio visual upgrades and voted to reopen board meetings to the public on November 18, 2021. The board also approved several consent items, including personnel actions and a behavioral health services renewal.

• Approved $1,442,956.00 for Phase Two Stage Lighting, Curtains and Audio Visual Upgrades (5-0)
• Approved reopening board meetings to the general public starting November 18, 2021 (5-0)
• Approved ASBA Bylaw Change: Article V, Section 2(b) (4-0-1)
• Approved HVAC Parts, Repair Services & Pump Rebuilds contract to Xtreme Air, Russell Sigler and Run Em Again Electric Motors (via Consent)
• Approved MOU renewal with Southwest Behavioral Health Services (via Consent)
• Approved agreement with Panorama Education Inc. (via Consent)
• Approved attendance of Bill Adams and Jenni Abbott-Bayardi at NSBA 2022 Annual Conference (via Consent)
• Approved second reading of proposed amended Governing Board Policies within Section G - Personnel (via Consent)

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board will discuss and vote on renewing two contracts: agent broker services with Reseco Insurance Advisors and medical services with MBI Industrial Medicine. The board will also review monthly financial statements for June, July, and August 2021, and hear a 2022 market forecast. The agenda includes approval of previous meeting minutes and future agenda items.

• Renewal of contract with Reseco Insurance Advisors for agent broker services (RFP No. 18.037)
• Renewal of contract with MBI Industrial Medicine for workers' compensation medical services (RFP No. 18.036)
• Monthly financial statements for June, July, and August 2021
• 2022 market forecast presentation by Reseco Insurance Advisors
• Approval of September 21, 2021 regular meeting minutes

The Workers' Compensation Trust Board approved the renewal of two service contracts. The board also approved the meeting minutes from September 21, 2021.

• Approved renewal of Agent Broker Service contract (RFP No. 18.037) to Reseco Insurance Advisors (5-0)
• Approved renewal of Workers' Compensation and Other Medical Services contract (RFP No. 18.036) to MBI Industrial Medicine (5-0)
• Approved September 21, 2021 Regular Meeting Minutes (4-0, 2 abstentions)

Casualty Trust Board Agenda for Regular Meeting

The Casualty Trust Board will discuss monthly financial statements for June, July, and August 2021, and hear a 2022 market forecast. They are also set to approve prior meeting minutes and consider a third renewal of the agent broker service contract with Reseco Insurance Advisors (RFP No. 18.037). The meeting includes procedural items and future agenda planning.

• Monthly financial statements for June, July, and August 2021 (discussion)
• 2022 Market Forecast presentation covering market conditions, legislative changes, and COVID impact
• Approval of September 21, 2021 regular meeting minutes
• Renewal of contract with Reseco Insurance Advisors for agent broker services (RFP No. 18.037)
• Future agenda items listing vendor renewal dates for liability insurance and actuarial services

The Casualty Trust Board approved the renewal of the agent broker service contract (RFP No. 18.037). The board also approved the minutes from the September 21, 2021 meeting.

• Approved renewal of Contract RFP No. 18.037 for Agent Broker Service (5-0)
• Approved September 21, 2021 Regular Meeting Minutes (3-0, 2 abstentions)
• Adopted the Regular Agenda (4-0)

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The board will discuss monthly financial statements for June, July, and August 2021, quarterly reports from Deer Oaks EAP and CVS Caremark, and a COVID-19 update. They will also consider approving minutes from the September 21, 2021 meeting and hold an executive session for confidential records.

• Monthly financial statements for June, July, and August 2021
• Deer Oaks EAP Services quarterly report
• CVS Year End Review 2021 with savings analysis and metrics
• COVID-19 update from Meritain Health
• Approval of minutes from September 21, 2021 regular meeting

The board held a regular meeting to review financial statements and reports. The only substantive actions taken were the adoption of the meeting agenda and the approval of the minutes from the September 21, 2021 meeting.

• Adopted the Regular Agenda (5-0)
• Approved minutes from the September 21, 2021 Regular Meeting (4-0, 2 abstentions)

October 14, 2021 Regular and Executive Session Governing Board Meeting

The Washington Elementary School District Governing Board will hold a regular and executive session meeting virtually due to COVID-19. The board will consider a consent agenda that includes approval of vouchers totaling $19,082,955.71, personnel action items, and acceptance of gifts and donations worth $14,433.98. The meeting also includes student recognition and approval of prior meeting minutes.

• Approval of vouchers totaling $19,082,955.71 for payroll and expenses
• Approval of Personnel Action Items
• Acceptance of public gifts and donations totaling $14,433.98
• Student recognition for perfect scores on AzM2 assessment
• Adoption of meeting agenda and approval of minutes from September 2021 meetings

The Governing Board approved the consent agenda, which included the ratification of payroll and expense vouchers and personnel action items. The board also accepted public donations and building renewal grants. An executive session was held to discuss the 2021-2022 Interest-based Negotiation process regarding employee compensation.

• Approved October 14, 2021 meeting agenda (4-0)
• Approved September 23, 2021 meeting minutes (4-0)
• Approved September 30, 2021 special meeting minutes (4-0)
• Approved payroll and expense vouchers (4-0)
• Approved personnel action items (4-0)
• Approved public gifts and donations totaling $14,433.98 (4-0)
• Accepted building renewal grants totaling $15,457.42 (4-0)
• Accepted 2020-2021 Annual Financial Report (4-0)

Special Session Board Meeting

The Washington Elementary School District Governing Board held a special session on September 30, 2021. They discussed a court order related to ASBA vs. Fann and then voted 3-2 to enact a mask mandate for all students and staff on campuses, with medical opt-outs only and no grandfathering of previous opt-out forms.

• Vote 3-2 to enact mask mandate for all students and staff, ending opt-out forms except medical
• Discussion of court order in Arizona School Boards Association vs. Fann (COVID-19 related)
• Public participation period for non-agenda and agenda items
• Adoption of the special session meeting agenda as presented
• Motion to adjourn at 7:18 p.m.

The Governing Board amended the District's Safe Return to Learn Plan for 2021-2022. The board approved a mask mandate for all students and staff on campuses, allowing only medical opt-outs.

• Adopted September 30, 2021 Special Session Meeting Agenda (5-0)
• Approved mask mandate for all students and staff on campuses with only medical opt-outs (3-2)

September 23, 2021 Special, Regular, and Executive Session Governing Board Meeting

The board held a study session on the district's social-emotional learning plan, then approved a consent agenda including $12,312,768.90 in payroll and expense vouchers and personnel actions. Two students were recognized for perfect scores on the AzM2 assessment. Routine items such as minutes and agenda adoption were also approved.

• Study session on Social Services and Social Emotional Learning overview
• Approval of $12,312,768.90 in payroll and expense vouchers
• Approval of personnel action items (consent agenda)
• Recognition of students Yannis W. and Angel S. for perfect AzM2 scores
• Approval of September 9, 2021 regular meeting minutes

The Governing Board approved several consent agenda items, including building renewal grants and a childcare provider agreement. The board also conducted a first reading of personnel policies and held an executive session for the Superintendent's quarterly evaluation.

• Approved Building Renewal Grants totaling $165,658.03
• Approved Department of Economic Security (DES) Childcare Provider Registration Agreement for KidSpace Program
• Approved public gifts and donations totaling $5,895.26
• Approved second reading of proposed amended Governing Board Policies within Sections D, I, and J
• Approved payroll and expense vouchers
• Approved Personnel Action items
• Approved September 9, 2021 Regular Meeting Minutes
• Approved motion to enter Executive Session for Quarterly Evaluation of Superintendent

Employee Benefit Trust Board Agenda for Regular Meeting

The Employee Benefit Trust Board will discuss monthly financial statements for May, June, and July 2021, an open enrollment comparison showing employee plan migrations, and reports from benefit vendors. They will also consider approving minutes from the prior meeting and a Sun Life producer bonus.

• Monthly financial statements for May (final), June (draft), and July 2021 (draft)
• Open enrollment comparison: 2,056 employees stayed on same medical plan, 374 left, 123 changed plans
• Sun Life producer bonus item (action at board discretion)
• Approval of minutes from August 17, 2021 regular and executive session meeting
• Future agenda items: vendor renewal schedule and CVS presentation

The Board approved the Sun Life Producer Bonus as presented. Other actions included the adoption of the meeting agenda and the approval of minutes from the August 17, 2021, meeting.

• Adopted the Regular Agenda (3-0)
• Approved minutes from August 17, 2021 Regular and Executive Session Meeting (3-0)
• Approved Sun Life Producer Bonus as presented (3-0)

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board will hold a regular meeting to discuss monthly financial statements for May, June, and July 2021, and to approve the minutes from the August 17 meeting. The board also will address future agenda items including vendor renewal schedules and claims volume. The meeting includes public participation and procedural items.

• Monthly Financial Statements for May 2021 (final) and draft statements for June and July 2021
• Approval of the August 17, 2021 Regular Meeting Minutes (motion carried)
• Discussion of vendor renewals for Alliance (TPA), Glicksman Consulting, Reseco, and MBI
• Future agenda item on number of workers' compensation claims

The board met for a regular session and approved the agenda and the minutes from the August 17, 2021 meeting. No other substantive actions were taken during the meeting.

• Adopted the Regular Agenda (3-0)
• Approved August 17, 2021 Regular Meeting Minutes (3-0)

Casualty Trust Board Agenda for Regular Meeting

The Casualty Trust Board will hold a regular meeting with procedural items and public participation. They will review final monthly financial statements for May 2021 and draft statements for June and July 2021, then vote to approve minutes from the August 17, 2021 meeting. Future agenda items include vendor renewal dates, with Agent Broker Services Reseco renewal scheduled for October 2021.

• Monthly financial statements for May 2021 (final) and June/July 2021 (draft)
• Approval of minutes from August 17, 2021 regular meeting
• Vendor renewal schedule: Reseco (Agent Broker Services) renewal on October 2021 agenda
• Liability Insurance (AZ Risk Retention Trust) renewal scheduled for April 2022
• Actuarial Services (Glicksman Consulting) second renewal scheduled for August 2022

The Casualty Trust Board met to conduct procedural business. The board adopted the regular agenda and approved the minutes from the August 17, 2021, regular meeting.

• Adopted the Regular Agenda (3-0)
• Approved minutes from the August 17, 2021 Regular Meeting (3-0)

Regular Governing Board Meeting

The Washington Elementary School District Governing Board will adopt the September 9, 2021 agenda and approve the minutes from the August 26, 2021 meeting. It will then consider a consent agenda that includes approval of payroll and expense vouchers totaling $17,629,880.96, personnel action items, public gifts and donations of $96,665.32, and building renewal grants of $118,247.22. The meeting also includes a public participation segment and a Golden Apple Award celebration.

• Approve payroll and expense vouchers totaling $17,629,880.96
• Approve personnel action items (fiscal impact yes)
• Approve public gifts and donations totaling $96,665.32
• Accept building renewal grants totaling $118,247.22
• Adopt the regular meeting agenda and approve August 26, 2021 minutes

The Governing Board approved a consent agenda including building renewal grants, public donations, and several service agreements. The board also tabled four policy revisions due to pending litigation.

• Approved Acceptance of Building Renewal Grants totaling $118,247.22
• Approved public gifts and donations in the amount of $96,665.32
• Approved payroll and expense vouchers
• Approved Personnel Action items
• Approved ASBA Policy Services Subscription Agreement renewal
• Approved partnership agreement renewal with Maricopa County Department of Public Health
• Approved second reading of proposed amended policies in Sections B, D, G, and E
• Tabled policies IMB, JLCB, BIB, and GCH until pending litigation is resolved

Special, Executive Session and Regular Governing Board Meeting

The Washington Elementary School District Governing Board held a special executive session to receive legal advice on a special education matter, then reconvened for a regular meeting. The board approved minutes from previous meetings, a consent agenda including $13,954,466.59 in vouchers, and the creation of an Equitable Services and Federal Program Coordinator position. A Golden Apple Award was presented to Academic Support Programs and Search to Serve.

• Approval of $13,954,466.59 in payroll and expense vouchers
• Creation of a new Equitable Services and Federal Program Coordinator position
• Executive session for legal advice on a special education matter
• Golden Apple Award to Academic Support Programs and Search to Serve

The Governing Board approved a consent agenda including multiple grants, a legal settlement, and personnel actions. The board also accepted a $2.275 million DES Child Care Stabilization Grant and approved the position of Equitable Services and Federal Program Coordinator.

• Accepted DES Child Care Stabilization Grant of $2,275,000 (4-0)
• Approved Hite v. WESD Settlement (4-0)
• Accepted Building Renewal Grants totaling $340,832.00 (4-0)
• Accepted 2021-2022 Virginia Piper Back-To-School Grant of $46,300.00 (4-0)
• Approved position of Equitable Services and Federal Program Coordinator (4-0)
• Approved position of ESSER Project Manager through September 2024 (4-0)
• Approved extension of Families First Coronavirus Response Act Paid Sick Leave Benefits (4-0)
• Approved public gifts and donations of $35,197.85 (4-0)

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Employee Benefit Trust Board will meet to review monthly financial reports for May and June 2021, receive a COVID-19 update from Meritain Health, and discuss the Health and Wellness Committee's proposal to add COVID vaccines. The board will also consider approval of prior meeting minutes and discuss a second-level appeal (No. DM0Y257) regarding an employee benefit claim. An executive session is planned for legal consultations and confidential records.

• Discussion and possible approval of Second Level Appeal No. DM0Y257
• COVID-19 update presented by Meritain Health Account Director
• Monthly draft financial statements for May and June 2021
• Health and Wellness Committee update on adding COVID vaccines
• Future agenda items listing vendor renewal dates for benefits (e.g., Ameritas Dental, CVS/Caremark, Aetna)

The Employee Benefit Trust Board met to review financial statements and appeal requests. The board voted to uphold the denial of a specific second-level appeal. Procedural items including the adoption of the agenda and approval of previous minutes were also completed.

• Adopted the Regular Agenda (4-0)
• Approved minutes from June 15, 2021 Regular and Executive Session Meeting (4-0)
• Upheld the denial of Second Level Appeal No. DM0Y257 (4-0)

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board met to review financial statements and approve meeting minutes. The board also voted to renew a contract for actuarial services.

• Renewal of RFP No. 20.014, Actuarial Services for the Workers' Compensation Trust with Glicksman Consulting
• Review of May 2021 Monthly Draft Financial Statements
• Review of June 2021 Monthly Draft Financial Statements
• Approval of the June 15, 2021 Regular Meeting Minutes

The Workers' Compensation Trust Board approved the renewal of an actuarial services contract with Glicksman Consulting. The board also approved the meeting agenda and the minutes from the June 15, 2021 meeting.

• Adopted the Regular Agenda (4-0)
• Approved June 15, 2021 Regular Meeting Minutes (4-0)
• Renewed Contract RFP No. 20.014 for Actuarial Services with Glicksman Consulting (4-0)

Casualty Trust Board Agenda for Regular Meeting

The Casualty Trust Board will discuss and take action on renewing the contract for actuarial services with Glicksman Consulting for one year, covering 2021–2022. They will also review monthly draft financial statements for May and June 2021 and a $150,000 loyalty credit from the Arizona Risk Retention Trust for COVID-19 endorsement premiums. The board will consider approving minutes from the June 15, 2021 regular meeting.

• Renewal of contract RFP No. 20.014 for actuarial services with Glicksman Consulting
• Discussion of monthly draft financial statements for May 2021 and June 2021
• Receipt of $150,000 loyalty credit on FY 2021–2022 invoice for COVID-19 endorsement premiums from Arizona Risk Retention Trust

The Casualty Trust Board approved the renewal of the actuarial services contract (RFP No. 20.014) with Glicksman Consulting. The board also approved the meeting agenda and the minutes from the June 15, 2021, regular meeting.

• Adopted the Regular Agenda (4-0)
• Approved minutes from June 15, 2021 Regular Meeting (4-0)
• Renewed Contract RFP No. 20.014 for Actuarial Services with Glicksman Consulting (4-0)

Special and Executive Session Board Meeting

The Washington Elementary School District Governing Board held a special meeting and entered executive session to receive legal advice on compliance with state law prohibiting face coverings. After reconvening, the board voted 3-1 to amend the Safe Return to Learn Plan to require masks on campuses for students and staff with an option to opt out in person. The board also agreed to follow all quarantining mandates for COVID-19 exposure regardless of vaccination status.

• Called executive session under A.R.S. §38-431-03(A)(3) for legal advice on face covering law and Safe Return to Learn Plan
• Voted 3-1 to amend Safe Return to Learn Plan to require masks with an in-person opt-out option
• Opt-out form must be presented in person
• District will follow all quarantining mandates for COVID-19 exposure regardless of vaccine status
• Board member Bill Adams voted against the motion

The Board approved an amendment to the 2021-2022 Safe Return to Learn Plan. The update requires masks for students and staff on campus with an in-person opt-out process and mandates quarantining for those exposed to COVID-19 regardless of vaccine status.

• Adopted August 4, 2021 Special and Executive Session agenda (4-0)
• Approved modification to Safe Return to Learn plan for mask requirements and quarantine mandates (3-1)

Study Session, Public Hearing, and Regular Governing Board Meeting

The Washington Elementary School District Governing Board will hold a study session on staff and student retention strategies, followed by a regular meeting to approve the consent agenda including $5,701,559.85 in vouchers and other routine items. The board will also hear public comment and recognize staff with a Golden Apple Award.

• Study session on staff and student retention strategies
• Approval of $5,701,559.85 in payroll and expense vouchers
• Approval of July 8, 2021 meeting minutes
• Golden Apple Award to Assessment and Evaluation, Curriculum and Instruction, and Federal Programs
• Public participation period

The Governing Board approved the revised Safe Return to Learn Plan for the 2021-2022 school year. Through a consent agenda, the board also approved several contracts, personnel actions, and the acceptance of grants and donations.

• Approved revised WESD Safe Return to Learn Plan for 2021-2022 (3-0)
• Accepted Building Renewal Grants totaling $121,350.00
• Approved public gifts and donations in the amount of $13,500
• Awarded Intercom System contract (Bid #21.014) to Logicalis
• Awarded Telephone Replacement contract (Bid #21.015) to Logicalis
• Approved agreement with Green Heart Exchange Teach USA Program
• Approved agreement with Valley of the Sun United Way for KidSpace ECE Program
• Approved payroll and expense vouchers and personnel action items

Regular and Executive Session Governing Board Meeting

The Washington Elementary School District Governing Board will consider approving consent agenda items including $5,628,866.77 in payroll and expense vouchers, personnel action items, and a permanent food program service agreement with the Arizona Department of Education. A public hearing is also scheduled, but its specific subject is not detailed in the agenda. The meeting includes procedural items and an executive session.

• Approval of $5,628,866.77 in payroll and expense vouchers for FY20/21
• Approval of personnel action items (list not included in agenda text)
• Approval of Food Program Permanent Service Agreement with Arizona Department of Education (Contract ED09-0001) with updated authorized signers
• Public hearing (subject not specified in agenda)

Regular and Executive Governing Board Meeting

The Washington Elementary School District Governing Board is meeting virtually to adopt the agenda, approve prior meeting minutes, and receive public comment. The bulk of the meeting involves a consent agenda that includes approval of $6,727,578.06 in payroll and expense vouchers, personnel actions, and acceptance of gifts and grants.

• Approval of vouchers totaling $6,727,578.06 for payroll and expenses
• Acceptance of public gifts and donations totaling $9,435.00 from Jim and Stella Cravens for books at Abraham Lincoln Traditional School
• Acceptance of Building Renewal Grants in the amount of $21,909.54
• Approval of personnel action items
• Golden Apple Award presentation to Head Start, Educational Technology, and Specialized Instruction departments

The Governing Board approved the proposed expenditure budget for 2021-2022 and authorized the necessary public notices. The board also approved several consent agenda items including personnel actions and facility fee structures. An executive session was held for the quarterly evaluation of the Superintendent.

• Approved Proposed Expenditure Budget for FY 2021-2022 (4-0)
• Approved Personnel Action Items (4-0)
• Approved $9,435.00 in public gifts and donations (4-0)
• Approved acceptance of Building Renewal Grants totaling $21,909.54 (4-0)
• Approved Community Use of School Facilities Fee Structure for 2021-2022 (4-0)
• Approved extension and renewal of annual contracts for 2021-2022 (4-0)
• Approved contract for Preschool Special Education curriculum to Teaching Strategies (4-0)
• Approved executive session for quarterly evaluation of Superintendent (4-0)

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

This is a regular meeting of the Washington Elementary School District Employee Benefit Trust Board. They will receive reports on April 2021 financials, a COVID-19 update, and a wellness committee update. Action items include approving Amendments #7 and #8 to the Plan Document (effective July 1 and June 1, 2021) and renewing contracts for employee wellness services with WellStyles and Health Savings Account administration with Health Equity.

• Approval of Amendment #7 to the Plan Document, effective July 1, 2021
• Approval of Amendment #8 to the Plan Document, effective June 1, 2021
• Renewal of contract RFP No. 19.039 for Employee Wellness Related Services with WellStyles
• Renewal of contract RFP No. 16.021 for Health Savings Account Administration with Health Equity
• Presentation of monthly financial statements for April 2021

The Employee Benefit Trust Board approved two amendments to the Plan Document and renewed service contracts for employee wellness and Health Savings Account administration. The board also adopted the regular agenda and reviewed financial and COVID-19 reports.

• Adopted the Regular Agenda (3-0)
• Approved Amendment #7 to the Plan Document effective July 1, 2021 (3-0)
• Approved Amendment #8 to the Plan Document effective June 1, 2021 (3-0)
• Renewed contract for Employee Wellness Related Services (RFP No. 19.039) with WellStyles (3-0)
• Renewed contract for Health Savings Account Administration (RFP No. 16.021) with Health Equity (3-0)

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board will review monthly financial statements for April 2021, approve minutes from two prior meetings, and consider the renewal of an actuarial services contract with Glicksman Consulting under RFP No. 20.014, which was tabled until August. The board will also discuss future vendor renewal dates.

• Monthly Financial Statements for April 2021 presented by Director of Finance Kimberly Dugdale
• Approval of May 18, 2021 Regular Meeting Minutes
• Approval of May 27, 2021 Special Meeting Minutes
• Renewal of Contract - RFP No. 20.014, Actuarial Services for the Workers' Compensation Trust with Glicksman Consulting (tabled until August)
• Discussion of vendor renewal dates including TriStar, Alliance, Reseco, and MBI

The Board approved the meeting agenda and the minutes from two previous May meetings. The renewal of the actuarial services contract (RFP No. 20.014) was tabled until August 17, 2021.

• Adopted the Regular Agenda (3-0)
• Approved May 18, 2021 Regular Meeting minutes (3-0)
• Approved May 27, 2021 Special Meeting minutes (3-0)
• Tabled renewal of contract RFP No. 20.014 for Actuarial Services until August 17, 2021 (3-0)

Casualty Trust Board Agenda for Regular Meeting

The Casualty Trust Board is holding a regular meeting to review the April 2021 monthly financial statements, approve the minutes from the May 18 meeting, and consider renewal of the actuarial services contract. The contract renewal with Glicksman Consulting was tabled to August. Public participation is allowed for both non-agenda and specific agenda items.

• Monthly financial statements for April 2021 presented by Director of Finance Kimberly Dugdale
• Approval of minutes from the May 18, 2021 regular meeting
• Renewal of contract RFP No. 20.014 for actuarial services with Glicksman Consulting – tabled to August
• Future vendor renewals: liability insurance (AZ Risk Retention Trust) and agent broker services (Reseco) noted

The Board approved the meeting agenda and the minutes from the May 18, 2021 meeting. The renewal of the actuarial services contract (RFP No. 20.014) was tabled until August 17, 2021.

• Adopted the Regular Agenda (3-0)
• Approved May 18, 2021 Regular Meeting minutes (3-0)
• Tabled renewal of contract RFP No. 20.014 for Actuarial Services until August 17, 2021 (3-0)

Regular Governing Board Meeting

The Washington Elementary School District Governing Board approved a consent agenda including $36,173,539.67 in vouchers for payroll and expenses, personnel items, public gifts and donations totaling $4,635.83, and a First Things First contract renewal for $350,000. The meeting began with a failed motion to adopt the agenda, but the consent agenda was later approved unanimously.

• Approval of $36,173,539.67 in payroll and expense vouchers
• Approval of personnel action items
• Acceptance of $4,635.83 in public gifts and donations
• Approval of First Things First contract renewal for $350,000 for school year 2021-2022
• Motion to adopt the meeting agenda initially failed

The Governing Board approved tax levies for the 2021-2022 fiscal year and declared a board vacancy following a resignation. The board also approved a series of consent items including personnel updates, contract renewals, and financial authorizations.

• Approved $5,000,000 levy for Desegregation (4-0)
• Approved $663,030 levy for Adjacent Ways (4-0)
• Declared Governing Board vacancy due to Larry Herrera's resignation (4-0)
• Approved $4,635.83 in public gifts and donations (4-0)
• Approved First Things First (FTF) contract renewal for 2021-2022 (4-0)
• Approved petty cash funds not to exceed $1,050.00 (4-0)
• Authorized $10,000 General Fund revolving fund and other change funds (4-0)
• Approved revisions to the 2021-2022 teacher evaluation process (4-0)

Special Meeting - Study Session

The Governing Board will participate in a study session covering various administrative and financial topics. Discussions include federal and state funding, board self-evaluations, and the use of ESSER III funds.

• Overview of factors impacting the district
• Review of how WESD spends Federal and State dollars
• Discussion regarding Board Self-Evaluation Results
• Review of Interest Based Strategies (IBS) used in employee negotiations
• Board interests related to ESSER III funds

The Governing Board adopted the meeting agenda and conducted a study session. The session included reviews of district impact factors, budget allocation, board self-evaluation, and Interest Based Strategies. Discussions were held regarding the ESSER III fund and various district operational interests.

• Adopted the June 8, 2021 Special Meeting Agenda (4-0)

Workers' Compensation Trust Board Agenda for Special Meeting

The Workers' Compensation Trust Board voted to award a contract for third-party claims administration to The Arizona School Alliance under RFP No. 21.010. The one-year contract includes an option to renew for up to four additional years. The board also adopted the regular agenda and adjourned the special meeting.

• Award of contract for RFP No. 21.010, Third Party Workers' Compensation Claims Administration, to The Arizona School Alliance
• Contract term: one year with option to renew for four additional years
• Five responsive proposals received from 24 notified vendors
• Motion carried with ayes from John Martin, David Ludwig, Mark Speicher, James Spellman; Bill Adams not present
• Public participation allowed for non-agenda and agenda items (3 minutes per speaker)

The Workers' Compensation Trust Board awarded a contract for Third Party Workers' Compensation Claims Administration (RFP No. 21.010) to The Arizona School Alliance. The board also adopted the meeting agenda.

• Adopted the Regular Agenda (5-0)
• Awarded RFP No. 21.010 Third Party Workers' Compensation Claims Administration contract to The Arizona School Alliance (4-0)

Regular Governing Board Meeting

The Washington Elementary School District Governing Board held a regular meeting, approving a consent agenda that includes $19,561,571.14 in payroll and expense vouchers, $33,719.02 in gifts and donations, and $7,500 in SRP grants. The board also separately approved personnel action items and adopted previous meeting minutes.

• Approval of $19,561,571.14 in payroll and expense vouchers
• Acceptance of $33,719.02 in gifts and donations from donors including North Phoenix Kiwanis Foundation
• Acceptance of $7,500 in SRP Learning Grant and SRP History and Social Science Grant for Roadrunner Elementary
• Approval of personnel action items (no dollar amount specified)

The Governing Board approved an agreement with the City of Phoenix for nine School Resource Officers and accepted a school safety grant for Cholla Middle School. The board also approved a revised 2020-2021 revenue budget and multiple procurement contracts for school supplies and services.

• Approved IGA with City of Phoenix for 9 School Resource Officers (3-1)
• Accepted AZ Dept of School Safety Program grant for Cholla Middle School (3-1)
• Approved revised 2020-2021 Revenue Budget
• Approved $33,719.02 in public gifts and donations
• Accepted SRP Learning and History and Social Science grants totaling $7,500.00
• Approved renewal agreement with Touchstone Health Services
• Approved cancellation of Contract #20.032 for Student Chromebooks
• Approved reassignment of Michelle Mowery to principal of Mountain View School

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Washington Elementary School District Employee Benefit Trust Board will hold a regular meeting and executive session. They will vote on renewing stop loss insurance with Sun Life for $1,499,702 and consider an amendment to the administrative services agreement with Meritain Health. The board will also receive reports on monthly finances through March 2021, a COVID-19 update, and a wellness committee update.

• Stop Loss Renewal with Sun Life for 2021-2022 at $1,499,702 annual premium
• Amendment to Administrative Services Agreement with Meritain Health
• Monthly Financial Statements for March 2021
• COVID-19 Update from Meritain Health
• Approval of minutes from April 20, 2021 meeting

The Employee Benefit Trust Board approved a stop loss contract renewal with Sun Life Insurance Company for the 2021-2022 year. The board also approved an amendment to the Meritain Administrative Services Agreement and the minutes from the April 20, 2021 meeting.

• Approved stop loss renewal with Sun Life Insurance Company for 2021-2022 at an annual premium of $1,499,702 (4-0)
• Approved Amendment to Administrative Services Agreement for the Meritain Contact (4-0)
• Approved April 20, 2021 Regular and Executive Session meeting minutes (3-0, 1 abstain)
• Adopted the Regular Agenda (4-0)

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board will discuss and decide on a recommendation to set the FY2021-2022 funding contribution at $1,200,000, a $50,000 decrease from last year. The board will also review March 2021 financial statements and approve the April 20, 2021 regular meeting minutes. Public participation is allowed for non-agenda and agenda items.

• Monthly Financial Statements for March 2021
• Approval of April 20, 2021 Regular Meeting Minutes
• Workers' Compensation Trust Funding Contributions for FY2021-2022: recommended decrease to $1,200,000
• Future agenda item: Award of TPA RFP (third-party administrator request for proposals)
• Discussion of $500,000 self-insured retention for excess workers' compensation policy

The Board adopted the regular agenda and approved the minutes from the April 20, 2021 meeting. An item regarding funding contributions for Fiscal Year 2021-2022 was scratched due to prior approval.

• Adopted the Regular Agenda (4-0)
• Approved April 20, 2021 Regular Meeting Minutes (3-0, 1 abstain)
• Scratched Workers' Compensation Trust Funding Contributions for Fiscal Year 2021-2022

Casualty Trust Board Agenda for Regular Meeting

The Casualty Trust Board adopted its agenda, approved the minutes from the April 20, 2021 meeting, and approved a $1,447,000 funding contribution for fiscal year 2021‑2022 to be forwarded to the WESD Governing Board. The board also approved renewal of property and casualty insurance with Arizona School Risk Retention Trust, Inc. for an amount not to exceed $1,270,518. A separate motion to approve a $50,000 COVID‑related premium was rejected.

• Adopted the regular meeting agenda
• Approved April 20, 2021 meeting minutes
• Approved $1,447,000 Casualty Trust funding contribution for FY 2021‑2022
• Approved insurance renewal with Arizona School Risk Retention Trust, Inc. up to $1,270,518
• Rejected $50,000 COVID coverage premium motion

The Casualty Trust Board approved a funding contribution for Fiscal Year 2021-2022 and renewed property and casualty insurance. A proposal for a $50,000 COVID coverage premium was denied.

• Adopted the Regular Agenda (3-0)
• Approved minutes from April 20, 2021 Regular Meeting (3-0)
• Approved $1,447,000 Casualty Trust Funding Contribution for FY 2021-2022 (4-0)
• Approved Property and Casualty Insurance renewal with Arizona School Risk Retention Trust, Inc. not to exceed $1,270,518 (4-0)
• Denied $50,000 premium for COVID Coverage (2-2)

Special and Regular Governing Board Meeting

The Washington Elementary School District Governing Board met virtually on May 13, 2021, to approve routine administrative and financial items. The board adopted the agenda, approved the April 22 minutes, and passed a consent agenda authorizing $18,750,970.06 in payroll and expense vouchers, personnel actions, and $3,472.25 in public gifts. The session also covered study logistics and departmental award recognitions. The agenda contains only procedural and administrative actions.

• Approval of FY20/21 payroll and expense vouchers totaling $18,750,970.06
• Approval of personnel action items submitted by Executive Director of Human Resources Justin Wing
• Acceptance of public gifts and donations valued at $3,472.25 for district students and staff
• Approval of the April 22, 2021 regular meeting minutes
• Virtual public participation guidelines requiring submissions by noon on May 13

The Governing Board approved several financial items including E-rate funds for the 2021-2022 school year and the 2020-2021 revenue budget. The board also authorized a revised annual expenditure budget and a fuel station agreement with Deer Valley Unified School District.

• Approved E-rate funds of $3,102,389.79 for 2021-2022 (5-0)
• Approved 2020-2021 Revenue Budget (5-0)
• Approved 2020-2021 Revised Annual Expenditure Budget #2 (5-0)
• Approved MOU with Deer Valley Unified School District for bulk fuel station use (5-0)
• Approved $3,472.25 in public gifts and donations (5-0)
• Accepted 2021 Barbara Park Memorial Grants of $3,000.00 (5-0)
• Awarded Contract No. 20.035 for Chromebook Charging Carts to B&H Photo (5-0)
• Approved ASBA Proposed 2021 Political Agenda (5-0)

Regular Governing Board Meeting

The Washington Elementary School District Governing Board will vote on a consent agenda that includes approval of $12,678,128.63 in payroll and expense vouchers, personnel items, acceptance of $4,910 in gifts and donations, and renewal of the Refugee School Impact Grant for $47,500. The meeting also includes public participation and recognition of facilities and nutrition services.

• Approval of $12,678,128.63 in payroll and expense vouchers
• Renewal of Refugee School Impact Grant for $47,500
• Acceptance of $4,910 in gifts and donations from PTOs and Pembrook Capital Management
• Approval of personnel items
• Public participation for non-agenda and agenda items

The Governing Board approved a consent agenda that included personnel appointments, payroll vouchers, and the disposal of surplus property. The board also authorized the renewal of the Refugee School Impact Grant and accepted public donations.

• Approved April 22, 2021 Regular Meeting Agenda
• Approved April 8, 2021 Regular Meeting Minutes
• Approved payroll and expense vouchers
• Approved personnel items, including four new Assistant Principals and a Director of Purchasing
• Approved public gifts and donations totaling $4,910.00
• Approved renewal of the Refugee School Impact Grant for 2020-2021 in the amount of $47,500
• Approved surplus property disposals for the 2020-2021 School Year

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board will hold a regular meeting to review monthly financials and act on administrative items. The main substantive item is a recommendation to decrease the 2021 funding contribution from $1,250,000 to $1,200,000, citing lower claims due to reduced district operations during COVID. The board will also vote on approving minutes from prior meetings and the 2021-2022 meeting calendar.

• 2021 funding contribution recommendation: decrease to $1,200,000 from $1,250,000
• Approval of March 9, 2021 regular meeting minutes
• Approval of December 15, 2020 regular meeting minutes
• Monthly financial statements for February 2021
• Approval of 2021-2022 Trust Board calendar

The Board approved the 2021-2022 Trust Board Calendar and the meeting minutes from March 9, 2021, and December 15, 2020. The meeting also included a review of February 2021 financial statements.

• Adopted the Regular Agenda (5-0)
• Approved March 9, 2021 Regular Meeting Minutes (3-0, 2 abstentions)
• Approved December 15, 2020 Regular Meeting Minutes (5-0)
• Approved 2021-2022 Trust Board Calendar (5-0)

Casualty Trust Board Agenda for Regular Meeting

The Casualty Trust Board will review February 2021 financial statements and approve minutes from previous meetings. It will discuss a recommendation to increase the Trust’s funding contribution to $1,447,000 for the 2021‑2022 year, but a motion to table that recommendation until May 2021 was adopted. The board will also approve the Trust Board calendar for fiscal year 2021‑2022 and allow limited public comments.

• Approval of minutes from the December 15, 2020 meeting
• Approval of minutes from the March 9, 2021 meeting
• Recommendation to raise the 2021‑2022 funding contribution to $1,447,000 (motion to table adopted)
• Approval of the 2021‑2022 Trust Board calendar
• Presentation of February 2021 financial statements

The Casualty Trust Board approved the 2021-2022 Trust Board Calendar and meeting minutes from December 15, 2020, and March 9, 2021. The board decided to table the 2021-2022 Casualty Trust Funding Contribution recommendation until May 2021.

• Approved minutes from December 15, 2020 (5-0)
• Approved minutes from March 9, 2021 (5-0)
• Tabled 2021-2022 Casualty Trust Funding Contribution recommendation until May 2021 (5-0)
• Approved 2021-2022 Trust Board Calendar (5-0)

Employee Benefit Trust Board Agenda for Regular and Executive Session

The Employee Benefit Trust Board will consider approving the 2021-2022 Renewal Report, which includes health benefit plan changes, and set the Trust Board calendar for the upcoming fiscal year. They will also review February 2021 financial statements, receive a Banner Health update, and hear a Health and Wellness Committee report. An executive session is scheduled to discuss a confidential employee appeal under A.R.S. §38-431.03.

• Approval of 2021-2022 Renewal Report presented by Segal Company, with exception of stop loss insurance
• Approval of 2021-2022 Trust Board Calendar
• Monthly Financial Statements for February 2021
• Banner Health report by Jennifer Brooks, PHSO Chief Value Performance Officer
• Executive session discussion of Second Level Appeal No. 202003-01

The Employee Benefit Trust Board approved the 2021-2022 Trust Board Calendar and the 2021-2022 Renewal Report, excluding Stop loss Insurance. The Board also voted to uphold the denial of a specific second-level appeal. Previous meeting minutes from March 9, 2021, and December 15, 2020, were approved.

• Adopted the Regular Agenda (5-0)
• Approved March 9, 2021 Regular Meeting Minutes (4-0, 1 abstain)
• Approved December 15, 2020 Regular and Executive Session Meeting Minutes (5-0)
• Approved 2021-2022 Trust Board Calendar (5-0)
• Approved 2021-2022 Renewal Report, excluding Stop loss Insurance (5-0)
• Upheld denial of Second Level Appeal No. 202003-01 (4-1)

Regular Governing Board Meeting

The board will consider a consent agenda including approval of $23,267,105.14 in payroll and expense vouchers, personnel actions, and acceptance of $10,337.33 in gifts and donations. It will also vote on amended 2021-2022 and 2022-2023 student start/end date and holiday calendars to fix a calculation error. Other items are procedural: adoption of minutes, public participation, and ceremonial openings.

• Approval of $23,267,105.14 in vouchers for payroll and expenses
• Approval of personnel action items
• Acceptance of $10,337.33 in gifts and donations from Assistance League, Fry's Food and Drug, and Wells Fargo
• Approval of amended 2021-2022 and 2022-2023 student calendars and employee calendars correcting a calculation error

The Governing Board approved a guaranteed maximum price for HVAC replacement services at Sahuaro and Shaw Butte Schools. The board also approved personnel actions, various educational agreements, and the acceptance of public donations.

• Approved HVAC replacement contract for Sahuaro and Shaw Butte Schools not-to-exceed $1,243,803.43 (5-0)
• Approved Personnel Action Items (5-0)
• Accepted public gifts and donations totaling $10,337.33
• Approved amended 2021-2023 student and employee calendars
• Approved SPED Bridge Program
• Approved ESI International TeachAlliance Host School Agreement
• Approved exemption of 2020-2021 summative performance evaluations for teachers and principals
• Approved suspension of the 2020-2021 Teacher Performance Pay Plan

Regular and Executive Session Governing Board Meeting

The Governing Board approved the consent agenda, which includes over $10 million in payroll and expense vouchers, $1.59 million in building renewal grants, and $2,279 in donations. A personnel action item was pulled for separate consideration and also approved. The meeting also included procedural items such as adoption of the agenda and approval of previous meeting minutes.

• Approval of vouchers totaling $10,153,213.24 for payroll and expenses
• Acceptance of Building Renewal Grants in the amount of $1,591,160.13
• Approval of personnel action items (pulled from consent agenda for separate vote)
• Approval of public gifts and donations valued at $2,279.35 from Assistance League of Phoenix to Mountain View Elementary
• Adoption of the March 11, 2021 meeting agenda and approval of February 25, 2021 meeting minutes

The Governing Board approved several contracts for flooring, technology, and time management systems. The board also accepted over $1.59 million in building renewal grants and $2,279.35 in public donations. Personnel actions were approved, including the appointment of Stephon Whynott as principal for John Jacobs Elementary.

• Approved Building Renewal Grants totaling $1,591,160.13
• Approved public gifts and donations of $2,279.35
• Awarded flooring replacement contract (Bid #20.030) to Continental Flooring Company
• Awarded Time & Attendance Management System contract (RFP #20.034) to TimeClock Plus
• Awarded Chromebook Charging Carts contract (Bid #20.035) to Hypertec Direct
• Approved Personnel Action Items, including new principal for John Jacobs Elementary
• Approved 2021 Summer School Coordinator stipend pay
• Approved Intergovernmental Cooperative Purchase authorizations for SAVE and SPO

Copy of Workers' Compensation Trust Board Agenda for Regular Meeting

This is a regular meeting of the Workers' Compensation Trust Board. The board will discuss monthly financial statements for January 2021 and consider approval of previous meeting minutes. Future agenda items include trust funding contributions and board calendar. Public participation is allowed.

• Monthly financial statements for January 2021
• Approval of February 16, 2021 regular meeting minutes
• Future agenda: Approval of December 2020 meeting minutes
• Future agenda: Workers' Compensation Trust funding contributions
• Future agenda: Trust Board calendar for 2021–2022

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Employee Benefit Trust Board will discuss reports on January 2021 financial statements, a COVID-19 update from Meritain Health, and a wellness committee update. The board will also review a governing board decision to increase employee benefits funding by $750,000 for the 2021-2022 school year and consider an executive session for confidential records.

• Governing Board approved $750,000 increase in Employee Benefits funding for 2021-2022 school year
• Monthly Financial Statements for January 2021 to be presented
• COVID-19 Update from Meritain Health with member impact dashboard
• Health and Wellness Committee update including virtual 5k and March workshop schedule
• Segal Monthly Report through December 2020 to be presented

Casualty Trust Board Agenda for Regular Meeting

The Casualty Trust Board will hear a report on monthly financial statements for January 2021 and consider approval of minutes from December 2020 and February 2021 meetings. The agenda is largely procedural, with future agenda items including casualty trust funding contributions and the 2021-2022 board calendar.

• Monthly Financial Statements for January 2021 (report)
• Approval of Minutes from December 2020 Meeting
• Approval of Minutes from February 16, 2021 Regular Meeting
• Discussion of Casualty Trust Funding Contributions (future agenda)
• Discussion of Trust Board Calendar for 2021-2022 (future agenda)

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board is meeting to hear a presentation on the monthly financial statements for January 2021, approve the minutes of the February 16, 2021 meeting (already passed), and discuss future agenda items including trust funding contributions and a meeting calendar for 2021-2022.

• Review of monthly financial statements for January 2021 presented by Budget Manager Lea Fultz
• Approval of minutes from the February 16, 2021 regular meeting (motion carried)
• Future discussion on Workers' Compensation Trust funding contributions
• Future discussion on Trust Board calendar for 2021-2022
• Adoption of the regular agenda (motion carried, with one nay vote)

Regular Governing Board Meeting

The Washington Elementary School District Governing Board will meet to adopt the meeting agenda, approve prior meeting minutes, and act on a consent agenda that includes over $11.5 million in payroll and expense vouchers, personnel actions, donations, and grants. Public participation will be accepted in writing before the meeting.

• Approval of $11,540,825.27 in vouchers (payroll and expenses)
• Approval of personnel action items
• Acceptance of $8,200 in public gifts and donations
• Acceptance of $17,900 in Washington Education Foundation grants

The Governing Board approved an increase to the Employee Benefit Trust and adopted salary recommendations from the Interest-Based Negotiations team. Other actions included approving a new Director of Human Resources job description and updating the 2020-2021 school reopening plan.

• Approved increasing Employee Benefits funding level by $750,000 for 2021-2022 (5-0)
• Approved Interest-Based Negotiations (IBN) salary recommendations 1, 2, 3, 4, and 5 (5-0)
• Approved new job description for Director of Human Resources (5-0)
• Approved revised WESD Return To Learn Reopening School Plan for 2020-2021 (5-0)
• Accepted $8,200 in public gifts and donations (5-0)
• Accepted $17,900 in Washington Education Foundation (WEF) Grants (5-0)
• Approved renewal agreement with Arizona Christian University for student teachers (5-0)
• Approved Intergovernmental Cooperative Purchase contracts with MESC and SPO (5-0)

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Washington Elementary School District Employee Benefit Trust Board will hold a regular meeting and executive session. The board will discuss monthly financial statements for December 2020, a COVID-19 update from Meritain Health, and receive reports on wellness programs and vendor presentations. Action items include approval of minutes from the January meeting and a call for executive session to discuss confidential records.

• Monthly financial statements for December 2020
• COVID-19 update presented by Meritain Health
• Presentation on digital therapeutics and Hinge Health
• Segal monthly report through December 2020
• Executive session to discuss records exempt from public inspection

The board approved the regular agenda and the minutes from the January 19, 2021, meeting. The session included reports on financial statements, COVID-19, and health and wellness, as well as presentations on digital therapeutics and Hinge Health.

• Adopted the Regular Agenda (4-0)
• Approved minutes from January 19, 2021 Regular and Executive Session Meeting (4-0)

Casualty Trust Board Agenda for Regular Meeting

The Casualty Trust Board will discuss monthly financial statements for December 2020 and consider approving minutes from the January 21, 2021 regular meeting. The agenda also includes public participation, adoption of the regular agenda, and future agenda items. Most items are procedural or informational.

• Review of Monthly Financial Statements for December 2020 presented by Budget Manager Lea Fultz
• Approval of minutes from the January 21, 2021 Regular Meeting
• Future agenda items include approval of minutes from December 2020 and discussion of funding levels

The board held a procedural meeting to adopt the regular agenda and approve the minutes from the January 21, 2021, meeting. No other substantive actions were taken.

• Adopted the Regular Agenda (4-0)
• Approved minutes from the January 21, 2021 Regular Meeting (4-0)

Workers' Compensation Trust Board Agenda for Regular Meeting

This is a largely procedural meeting of the Washington Elementary School District Workers' Compensation Trust Board. The board will review monthly financial statements for December 2020, vote to approve the minutes from the January 19, 2021 regular meeting, and discuss future agenda items including funding levels. Public participation is also allowed.

• Review of monthly financial statements for December 2020
• Approval of the January 19, 2021 regular meeting minutes
• Discussion of future agenda items, including funding levels
• Public participation for non-agenda and agenda items

The board adopted the regular agenda and approved the minutes from the January 19, 2021, regular meeting. Monthly financial statements for December 2020 were presented for discussion.

• Adopted the Regular Agenda (4-0)
• Approved January 19, 2021 Regular Meeting Minutes (3-0, 1 abstain)

Regular Governing Board Meeting

The Washington Elementary School District Governing Board is meeting to approve a consent agenda that includes $11,595,259.59 in payroll and expense vouchers, personnel action items, acceptance of $2,825 in gifts and donations, and 2021-2022 employment calendars. The meeting also includes procedural items such as approval of previous meeting minutes and public participation.

• Approval of vouchers totaling $11,595,259.59 for payroll and expenses
• Approval of personnel action items (hires, transfers, etc.)
• Acceptance of $2,825 in gifts and donations from Sonic and We Care Foundation of Arizona for Tumbleweed Elementary and Royal Palm Middle School
• Approval of 2021-2022 employment calendars
• Approval of minutes from the January 28, 2021 regular and executive session meetings

The Governing Board approved the 2021-2022 employment calendars and salary schedules. The board also accepted building renewal grants and public donations. Personnel action items and job title changes for executive director positions were approved.

• Approved 2021-2022 employment calendars (5-0)
• Approved 2021-2022 salary schedules (5-0)
• Approved personnel action items (5-0)
• Approved job title changes to executive director for business services and human resources (5-0)
• Approved salary placement procedures (5-0)
• Accepted building renewal grants totaling $57,733.63 (5-0)
• Approved public gifts and donations totaling $2,825.00 (5-0)
• Approved payroll and expense vouchers (5-0)

Regular and Executive Session Governing Board Meeting

The Governing Board approved a consent agenda including over $13.3 million in vouchers and personnel items. Two items were pulled for separate discussion: approval of student start/end dates and holiday calendars for 2021-2023, and permission to pursue a $2.7 million 21st Century Community Learning Center grant. The board also accepted $1,735 in gifts and donations and approved minutes from the prior meeting.

• Approved vouchers totaling $13,320,655.75
• Approved personnel action items
• Accepted public gifts and donations of $1,735
• Pulled item: Approval of proposed student start/end dates and holiday calendar for 2021-2022 and 2022-2023
• Pulled item: Permission to pursue Nita M. Lowey 21st Century Community Learning Center Grant in amount $2,700,000

The Governing Board approved a grant application for $2,700,000 and set the student calendars for the 2021-2023 school years. Several operational contracts and personnel items were approved via consent agenda. The board also entered executive session to discuss employee salary negotiations.

• Approved permission to pursue Nita M. Lowey 21st Century Community Learning Center Grant for $2,700,000.00 (5-0)
• Approved 2021-2022 and 2022-2023 Student Start/End Date and Holiday Calendars (3-2)
• Approved award of contract #20.032 for Student Chromebooks to Arey Jones (Consent)
• Approved $45,338.00 carryover funding for Washington Head Start playground (Consent)
• Approved acceptance of public gifts and donations totaling $1,735.00 (Consent)
• Approved agreement with Panorama Education Inc. (Consent)
• Approved payroll and expense vouchers (Consent)
• Approved personnel items (Consent)

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Washington Elementary School District Employee Benefit Trust Board will hear financial and COVID-19 updates, elect a chairperson for 2021, and discuss pharmacy cost containment strategies. A key item is a projected 6% increase ($1,084,520) in medical and dental benefits for the coming fiscal year, with the district budgeting $750,000, leaving a $215,000 gap to be addressed.

• Election of Trust Board Chairperson for 2021
• Pharmacy Cost Containment Strategies presentation by CVS Caremark
• November 2020 Monthly Report and 2021-2022 Plan Design Considerations with 6% increase and $215,000 shortfall
• COVID-19 Update from Meritain Health
• Monthly Financial Statements for November 2020

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board will hold its regular meeting on Jan 19, 2021. Items include adopting the agenda, reviewing the November 2020 financial statements, and electing a Chairperson for 2021. The board will also consider future agenda items such as approving the December 2020 minutes and discussing funding levels.

• Adopt the regular agenda (procedural)
• Public participation – members of the public may address the board (up to 3 minutes)
• Review monthly financial statements for November 2020
• Election of Trust Board Chairperson for 2021
• Future agenda items: approval of December 2020 minutes and funding levels

Casualty Trust Board Agenda for Regular Meeting

The Washington Elementary School District Casualty Trust Board will meet to elect a chairperson for 2021, as required annually. Members will also receive November 2020 financial statements and discuss funding levels. The meeting includes procedural items such as adopting the agenda and approving previous minutes.

• Election of Trust Board chairperson for 2021
• Monthly financial statements for November 2020 presented by WESD Budget Manager Lea Fultz
• Approval of minutes from December 2020 meeting
• Discussion on funding levels
• Public participation allowed for non-agenda items and specific agenda items

Regular Board Meeting

The Washington Elementary School District Governing Board met to elect officers and approve a consent agenda. Bill Adams was elected President and Nikkie Whaley Vice President. The consent agenda included $23,403,547.38 in payroll and expense vouchers, personnel action items, and $14,680.31 in gifts and donations. The board also approved the December 10, 2020 meeting minutes.

• Election of Bill Adams as President and Nikkie Whaley as Vice President
• Approval of $23,403,547.38 in payroll and expense vouchers
• Approval of personnel action items
• Acceptance of $14,680.31 in gifts and donations from donors including Assistance League of Phoenix
• Approval of December 10, 2020 meeting minutes

The Governing Board held elections for its leadership positions and approved several consent items, including grants and donations. The board also voted to extend paid sick leave benefits for staff through June 30, 2021.

• Elected Bill Adams as President (3-2)
• Elected Nikkie Whaley as Vice President (3-2)
• Approved January 14, 2021 Regular Meeting Agenda
• Approved December 10, 2020 meeting minutes
• Approved payroll and expense vouchers
• Approved Personnel Action Items
• Accepted public gifts and donations totaling $14,680.31
• Approved Building Renewal Grants totaling $35,206.82