Washington Elementary School District public meetings in 2022

Employee Benefit Trust Board Agenda for Special Meeting

The Employee Benefit Trust Board is holding a special meeting to consider awarding a contract for employee benefit trust consultant services. The recommended award is to Valley Schools Management Group for an annual fixed fee of $62,000, with a one-year contract and options to renew.

• Award of contract under RFP No. 22.033 for Employee Benefit Trust Consultant Services to Valley Schools Management Group at $62,000 annual fee
• Contract is for one year with four optional renewal years and a 30-day cancellation provision
• Three responsive proposals were received and evaluated before this recommendation

The Board adopted the special meeting agenda. The decision regarding the award of a contract for Employee Benefit Trust Consultant Services was tabled pending legal advice in an executive session.

• Adopted the Special Agenda (5-0)
• Tabled contract award for RFP No. 22.033, Employee Benefits Trust Consultant to Valley Schools Management Group (5-0)

Regular & Executive Session Governing Board Meeting

The governing board will adopt the meeting agenda, approve prior meeting minutes, and consider a consent agenda. The consent agenda includes approval of $21,571,202.52 in payroll and expense vouchers, personnel action items, and acceptance of $41,587.23 in gifts and donations.

• Approval of $21,571,202.52 in payroll and expense vouchers
• Approval of personnel action items
• Acceptance of $41,587.23 in gifts and donations, including books, equipment, and gift cards

The Governing Board approved the Expenditure Budget Revision #1 for Fiscal Year 2022-2023 and academic calendars for 2023-2024, 2024-2025, and 2025-2026. The board also passed a consent agenda including various contracts, grants, and personnel actions.

• Approved Expenditure Budget Revision #1 for FY 2022-2023 (5-0)
• Approved 2023-2024, 2024-2025, and 2025-2026 Academic and Student/Staff Calendars (5-0)
• Approved $41,587.23 in public gifts and donations (5-0)
• Accepted Building Renewal Grant of $55,445.00 (5-0)
• Awarded BID #22.030 Ventilation Improvements Multi-site to Sun Valley Builders (5-0)
• Approved ASU America Reads Tutoring program collaboration agreement (5-0)
• Approved Lakeview Elementary out-of-county trip to Friendly Pines (5-0)
• Approved payroll and expense vouchers (5-0)

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Employee Benefit Trust Board will discuss and vote on several health plan changes, including adding Prudent Rx to HDHP plans and approving the Transform Diabetes Care Program. It will also review monthly financial statements, a health committee update, and a Segal report. The board will consider approving minutes from its October meeting and may enter executive session.

• Approval of Prudent Rx for HDHP plans, estimated net savings of $52,618
• Approval of Transform Diabetes Care Program (passed 3-1-1)
• Review of monthly financial statement for September 2022
• Health and Wellness Committee update
• Segal Monthly Report through September 2022

The Employee Benefit Trust Board approved the use of Prudent Rx for the HDHP plan and the Transform Diabetes Care Program. The board also approved the minutes from the October 18, 2022 meeting.

• Approved Prudent Rx for the HDHP plan (5-0)
• Approved Transform Diabetes Care Program (3-1, 1 abstain)
• Approved October 18, 2022 Regular Meeting minutes (5-0)
• Adopted the Regular Agenda (5-0)

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board will review the monthly financial statement for September 2022 and vote on two contract renewals: a fourth and final extension of the workers' compensation medical services contract with MBI Industrial Medicine, and a renewal of the self-insurance guaranty bond with Travelers Surety Bond for $9,415. The board will also discuss future vendor renewal dates.

• Monthly financial statement for September 2022 (discussion)
• Approval of October 18, 2022 regular meeting minutes
• Renewal of contract RFP 18.036 for workers' compensation medical services with MBI Industrial Medicine (action)
• Approval of self-insurance guaranty bond renewal with Travelers Surety Bond for $9,415 (action)
• Future agenda items: vendor renewal dates (discussion)

The Workers' Compensation Trust Board renewed a medical services contract with MBI Industrial Medicine. The Board also approved a self-insurance guaranty bond renewal with Travelers Surety Bond. The September 2022 financial statement was presented for information.

• Adopted the Regular Agenda (5-0)
• Approved October 18, 2022 Regular Meeting Minutes (5-0)
• Renewed contract RFP. No. 18.036 for Workers' Compensation and Other Medical Services with MBI Industrial Medicine (5-0)
• Approved Self-Insurance Guaranty Bond renewal with Travelers Surety Bond for $9,415.00 (5-0)

Casualty Trust Board Agenda for Regular Meeting

The Washington Elementary School District Casualty Trust Board will meet to review the monthly financial statement for September 2022 and approve the minutes from the October 18, 2022 regular meeting. The board will also discuss vendor renewal dates for upcoming services including liability insurance and agent broker services. This is a routine meeting with no major votes or public hearings on the agenda.

• Monthly financial statement for September 2022 (discussion only)
• Approval of October 18, 2022 regular meeting minutes
• Discussion of vendor renewal dates (liability insurance, agent broker services)
• Public participation opportunity for non-agenda items

The Casualty Trust Board met on November 15, 2022, to conduct procedural business. The board approved the meeting agenda and the minutes from the October 18, 2022, regular meeting.

• Adopted the Regular Agenda (5-0)
• Approved October 18, 2022 Regular Meeting Minutes (5-0)

Regular Governing Board Meeting

The Governing Board met to approve various administrative items including meeting minutes and the consent agenda. The board reviewed payroll and expense vouchers totaling $15,097,174.33 and several public gifts and donations.

• Approval of $15,097,174.33 in payroll and expense vouchers
• Acceptance of $19,624.00 in public gifts and donations for various schools
• Acceptance of $10,322.00 from North Phoenix Kiwanis Foundation for after school programs
• Approval of personnel action items

The Governing Board approved a consent agenda containing personnel actions, purchase authorizations, and a student rights policy. The board also accepted specific funding for after-school programs and approved an agreement with Hands On Greater Phoenix.

• Approved Consent Agenda (4-0)
• Approved payroll and expense vouchers (4-0)
• Approved public gifts and donations totaling $19,624.00
• Accepted $10,322.00 from North Phoenix Kiwanis Foundation for after school programs
• Approved second reading of policy JI - Students Rights and Responsibilities
• Approved MOU with Hands On Greater Phoenix, Your Experience Counts (YEC)
• Approved Intergovernmental Cooperative Purchase Authorizations for 2022-2023
• Approved Out-of-County/State Field Trip

Regular Governing Board Meeting

The Washington Elementary School District Governing Board will consider approving a consent agenda that includes $23,652,673.52 in vouchers, personnel actions, and $2,948.94 in gifts and donations. The meeting also includes routine procedural items such as approval of prior meeting minutes and public participation.

• Approval of $23,652,673.52 in payroll and expense vouchers
• Approval of personnel action items
• Acceptance of $2,948.94 in gifts and donations from donors including Ji Sun DeLaughter, Kroger/Fry's, Peter Piper Pizza, and Target
• Adoption of the October 27, 2022 regular meeting agenda and approval of October 13, 2022 meeting minutes

The Governing Board approved a series of consent agenda items, including personnel actions and the acceptance of $37,000 in grants. The board also authorized several intergovernmental purchase contracts and agreements with Resilient Health and SAGU - American Indian College.

• Approved October 27, 2022 Regular Meeting Agenda (5-0)
• Approved October 13, 2022 Meeting Minutes (4-0, 1 abstain)
• Approved Consent Agenda items A, B, C, D, E, G, and H (5-0)
• Approved payroll and expense vouchers (via consent)
• Approved personnel action items (via consent)
• Accepted $2,948.94 in public gifts and donations (via consent)
• Accepted $37,000 in Washington Education Foundation Grants (via consent)
• Approved Intergovernmental Cooperative Purchase Authorization contracts (5-0)

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Employee Benefit Trust Board will adopt its regular agenda, hear financial statements for June, July and August 2022, receive a health and wellness committee update, and vote to approve the minutes from the September 20, 2022 regular meeting. The board will also call an executive session and discuss upcoming vendor renewal dates for various benefit contracts.

• Adopt the regular agenda (motion by Bill Adams, second by John Martin)
• Review monthly financial statements for June, July and August 2022
• Health and Wellness Committee update presentation
• Approve minutes from the September 20, 2022 regular meeting (motion by Bill Adams, second by John Martin)
• Discuss vendor renewal dates for dental, health, life, STD, TPA, network, pharmacy, vision, telemedicine, employee assistance, HSA, stop‑loss reinsurance, wellness program, and broker contracts

The board held a regular meeting to review financial statements and committee updates. No substantive policy or financial decisions were made other than procedural approvals.

• Adopted the Regular Agenda (4-0)
• Approved minutes from the September 20, 2022 Regular Meeting (4-0)

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board will consider renewing two contracts: an agent broker service with Reseco Insurance Advisors and a medical services provider (MBI). The board will also approve prior meeting minutes and review monthly financial statements for June, July, and August 2022.

• Renewal of contract with Reseco Insurance Advisors for agent broker services (RFP No. 19.020, third renewal, one-year extension)
• Renewal of contract with MBI for workers' compensation and other medical services (RFP No. 18.036, fourth and final renewal)
• Approval of minutes from the September 20, 2022 regular meeting
• Monthly financial statements for June, July, and August 2022 presented for discussion

The Workers' Compensation Trust Board renewed a contract for agent broker services. The board also approved the minutes from the September 20, 2022 meeting and tabled a contract renewal for medical services.

• Approved renewal of contract RFP No. 19.020 for Agent Broker Service to Reseco Insurance Advisors (3-0-1)
• Approved September 20, 2022 Regular Meeting Minutes (4-0)
• Tabled renewal of contract RFP No. 18.036 for Workers' Compensation and Other Medical Services
• Adopted the Regular Agenda (4-0)

Casualty Trust Board Agenda for Regular Meeting

The Casualty Trust Board will vote on the fourth and final renewal of a contract for agent broker services with Reseco Insurance Advisors (RFP No. 18.037). The board will also receive monthly financial statements for June, July, and August 2022, and approve the minutes from the September 20, 2022 regular meeting.

• Renewal of contract RFP No. 18.037 with Reseco Insurance Advisors for agent broker services (final one-year renewal)
• Monthly financial statements for June, July, and August 2022
• Approval of September 20, 2022 regular meeting minutes

The Casualty Trust Board approved the renewal of the agent broker service contract with Reseco Insurance Advisors. The board also approved the agenda and the minutes from the September 20, 2022 meeting.

• Adopted the Regular Agenda (3-0)
• Approved September 20, 2022 Regular Meeting Minutes (4-0)
• Approved renewal of contract RFP. No. 18.037 for Agent Broker Service to Reseco Insurance Advisors (4-0)

Special-Executive-Regular-Executive Session Governing Board Meeting

The Washington Elementary School District Governing Board will hold an executive session during this special-regular meeting to discuss its position and instruct representatives regarding negotiations with employee organizations on salaries, salary schedules, and fringe benefits for the 2022-2023 school year. The regular portion includes adoption of minutes, a consent agenda with personnel action items, and public participation. No substantive votes on policies or expenditures are scheduled for open session.

• Executive session under A.R.S. §38-431.03 – A.5. for 2022-2023 interest-based negotiation (IBN) process
• Approval of personnel action items as part of consent agenda
• Adoption of September 22, 2022 regular meeting minutes
• Public participation period for non-agenda and agenda items

The Governing Board approved a consent agenda covering personnel actions, financial reports, and various agreements. The board also accepted a building renewal grant and appointed a new community representative to the Trust Boards.

• Approved acceptance of public gifts and donations totaling $30,401.00
• Approved Building Renewal Grant of $40,085.44
• Appointed Jennifer Farrell as community representative to Trust Boards through August 30, 2025
• Approved agreement with Metropolitan State University of Denver for social work student field work
• Approved 2021-2022 Annual Financial Report (AFR)
• Approved Head Start funding COLA and Training and Technical Assistance FY23 award letter
• Approved surplus property disposals for 2022-2023 school year
• Approved correction to the 2022-2023 231 Day Employee Calendar

Regular Governing Board Meeting

The board adopted the meeting agenda and approved prior minutes. It then approved a consent agenda that includes $21,465,096.78 in payroll and expense vouchers, personnel actions, and acceptance of $8,719.26 in gifts and donations. A student was recognized for perfect scores on the 2022 AASA.

• Approved $21,465,096.78 in FY23 payroll and expense vouchers (pay dates in September)
• Approved personnel action items (attached list)
• Accepted gifts and donations totaling $8,719.26 from American Heart Association, Kroger, Peter Piper Pizza, Raising Cane’s, and Whataburger
• Recognized student Yannis Wee of Abraham Lincoln Traditional School for perfect AASA scores
• Adopted the meeting agenda and approved September 8, 2022 meeting minutes

The Governing Board approved a Building Renewal Grant and a contract for multi-site ventilation and plumbing improvements. The board also ratified personnel actions, payroll vouchers, and several educational service agreements.

• Accepted Building Renewal Grant of $908,890.43
• Approved ventilation and plumbing improvements contract (IFB #22.025) to Pueblo Mechanical
• Approved ASA/ASBA Superintendent Evaluation tool for 2022-2023 pilot
• Approved $8,719.26 in public gifts and donations
• Approved renewal of agreement with Phoenix Assistance League
• Approved renewal agreement with Panorama Education Inc.
• Approved Intergovernmental Purchase Contracts for 2022-2023 school year
• Approved second reading of amended Governing Board Policies (Sections E, G, I, J, and K)

Casualty Trust Board Agenda for Regular Meeting

This is a largely procedural meeting of the Washington Elementary School District Casualty Trust Board. The board will discuss draft financial reports for June and July 2022 and vote to approve minutes from the August 18, 2022 regular meeting. A future agenda item notes a scheduled renewal for Reseco broker services in October 2022.

• Approval of August 18, 2022 regular meeting minutes
• Discussion of monthly draft financial statements for June 2022 ($605 KB attachment)
• Discussion of monthly draft financial statements for July 2022 ($448 KB attachment)
• Future agenda item: Reseco agent broker renewal scheduled for October 2022 (contract expires Dec 2023, RFP July 2023)

The board adopted the meeting agenda and approved the minutes from the August 18, 2022, regular meeting. Draft financial statements for June and July 2022 were presented for discussion.

• Adopted the Regular Agenda (4-0)
• Approved August 18, 2022 Regular Meeting Minutes (4-0)

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board will discuss draft financial statements for June and July 2022, consider approval of the August 18, 2022 meeting minutes, and review upcoming vendor renewal dates. The meeting is largely procedural with no major decisions expected.

• Monthly DRAFT Financial Statement for June 2022 (discussion)
• Monthly DRAFT Financial Statement for July 2022 (discussion)
• Approval of the August 18, 2022 Regular Meeting Minutes
• Future agenda item: Vendor Renewal Dates (including TPA for WC: Alliance, Agent Broker: Reseco, Medical Provider: MBI)

The board approved the agenda for the September 20, 2022 meeting and the minutes from the August 18, 2022 meeting. Draft financial statements for June and July 2022 were presented for discussion.

• Adopted the Regular Agenda (4-0)
• Approved August 18, 2022 Regular Meeting Minutes (4-0)

Employee Benefit Trust Board Agenda for Regular Meeting

The Employee Benefit Trust Board will discuss monthly draft financial statements for June and July 2022, along with updates from the Health and Wellness Committee and reports from benefit vendors (Segal, Meritain Health, Ameritas Dental). Action items include approval of minutes from the August 18, 2022 meeting.

• Approval of minutes from August 18, 2022 regular and executive session meeting
• Draft financial statement for June 2022 (presented by WESD Finance)
• Draft financial statement for July 2022 (presented by WESD Finance)
• Health and Wellness Committee update
• Meritain Health report for July 2020–June 2022

The board approved the agenda for the September 20, 2022, meeting and the minutes from the August 18, 2022, Regular and Executive Session Meeting. Several financial and health reports were presented for discussion, but no other substantive actions were taken.

• Adopted the Regular Agenda (4-0)
• Approved minutes from August 18, 2022 Regular and Executive Session Meeting (4-0)

Regular Governing Board Meeting

The Washington Elementary School District Governing Board met to approve routine administrative and financial items. The board ratified $21,792,698.18 in FY22 and FY23 payroll and expense vouchers to cover district salaries and services, approved personnel actions, and accepted $25,742.10 in public donations for school materials and facilities. The meeting also featured student recognition and standard procedural votes. All consent agenda motions passed unanimously.

• Approval of FY22 and FY23 payroll and expense vouchers totaling $21,792,698.18
• Acceptance of $25,742.10 in public gifts and donations for schools and departments
• Approval of personnel action items submitted by Human Resources
• Recognition of students who earned perfect scores on the 2022 Arizona Academic Standards Assessment
• Approval of the August 16, 2022 regular meeting minutes

The Governing Board approved an increase to the daily and long-term substitute rates for the 2022-2023 school year. The board also passed a consent agenda covering personnel actions, vendor awards, and several partnership agreements. Board reports were tabled due to the length of the meeting.

• Approved increase to substitute daily and long-term rates for 2022-2023 (4-0)
• Approved FY22 and FY23 Payroll and Expense vouchers (4-0)
• Approved Personnel Action Items (4-0)
• Accepted public gifts and donations totaling $25,742.10 (4-0)
• Approved Sole Source Vendor for 2022-2023 school year (4-0)
• Approved affiliation agreement with Baylor University (4-0)
• Approved partnership renewal with Maricopa County Department of Public Health (4-0)
• Approved renewal of Vello Tutoring Program agreement with Valley of the Sun United Way (4-0)

Casualty Trust Board Agenda for Regular Meeting

The Casualty Trust Board will receive financial statements for May and June 2022, approve the minutes from the June 21 meeting, and discuss vendor renewal dates. The agenda is largely procedural with no major decisions or public hearings scheduled.

• Monthly Financial Statement for May 2022
• Monthly DRAFT Financial Statement for June 2022
• Approval of the June 21, 2022 Regular Meeting Minutes
• Discussion of vendor renewal dates, including Reseco broker services (4th renewal scheduled for October 2022)
• Adjournment of the meeting

The Casualty Trust Board met on August 18, 2022, and conducted procedural business. The board approved the meeting agenda and the minutes from the June 21, 2022, regular meeting.

• Adopted the Regular Agenda (4-0)
• Approved June 21, 2022 Regular Meeting Minutes (4-0)

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board will discuss and receive reports on monthly financial statements for May 2022 (final) and June 2022 (draft). They will also consider approval of the June 21, 2022 regular meeting minutes and discuss future vendor renewal dates for broker Reseco and medical provider MBI.

• Monthly Financial Statement for May 2022 (final) – discussion item
• Monthly DRAFT Financial Statement for June 2022 – discussion item
• Approval of the June 21, 2022 Regular Meeting Minutes
• Future agenda item: third renewal of broker Reseco (scheduled for October 2022) and fourth renewal of medical provider MBI (scheduled for October 2022)

The Board approved the agenda for the August 18, 2022 meeting and the minutes from the June 21, 2022 meeting. Financial statements for May and June 2022 were presented for discussion. No other substantive actions were taken.

• Adopted Regular Agenda (4-0)
• Approved June 21, 2022 Regular Meeting Minutes (5-0)

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Employee Benefit Trust Board will hear reports on May and June 2022 financial statements, a Health and Wellness Committee update, and a market trends presentation from Segal Co. The board will also discuss the Consolidated Appropriations Act and vote to approve minutes from the June 21 regular meeting.

• Monthly Financial Statement for May 2022 (report)
• Monthly DRAFT Financial Statement for June 2022 (report)
• Health and Wellness Committee Update
• Market Trends Presentation from Segal Co.
• Discussion of Consolidated Appropriations Act with CVS Caremark

The Employee Benefit Trust Board approved a plan for CVS to submit data files on behalf of the district. The board also approved Segal Plan Amendment #10 and the minutes from the June 21, 2022 meeting.

• Approved Option 1 for CVS to submit Data Files (D3-D8) on WESD's behalf (5-0)
• Approved Segal Plan Amendment #10 (5-0)
• Approved minutes from June 21, 2022 Regular Meeting (5-0)
• Adopted the Regular Agenda (5-0)

Regular Governing Board Meeting

The Washington Elementary School District Governing Board met to adopt the agenda, approve prior meeting minutes, and act on a consent agenda. The consent agenda included approval of vouchers totaling $8,040,907.78, personnel action items, and acceptance of gifts and donations worth $32,812.88. The board also heard public participation.

• Approval of vouchers totaling $8,040,907.78 for payroll and expenses
• Approval of personnel action items
• Acceptance of gifts and donations totaling $32,812.88 from donors including Abrazo Central Campus and Arizona Diamondbacks Foundation
• Adoption of the August 16, 2022 meeting agenda and approval of minutes from July 28 and August 3, 2022 meetings
• Public participation with limited in-person seating due to COVID-19

The Governing Board approved several operational items, including a contract for educational mental health services and a construction project for Head Start. The board also reappointed members to the Trust Board and selected a delegate for the Arizona School Board Association.

• Approved RFP #22.018 Educational Related Mental Health Services (5-0)
• Approved BID #22.026 Head Start Half Door Multi-Campus Project to Woodruff Construction (5-0)
• Approved $32,812.88 in public gifts and donations (5-0)
• Reappointed James Spellman and David Ludwig to the Trust Board (5-0)
• Appointed Bill Adams as Governing Board Representative to the Trust Board 2022-2025 (5-0)
• Appointed Jenni Abbott-Bayardi as delegate to the 2022 Arizona School Board Association (5-0)
• Approved Intergovernmental Agreement with City of Phoenix for Experience Corps program at Desert View Elementary (5-0)
• Approved 2022 Capital Plan Report for the Arizona Department of Administration (5-0)

Special Governing Board Meeting

The Washington Elementary School District Governing Board held a special meeting to adopt the agenda, approve a consent agenda that includes personnel action items, and adjourn. The meeting was largely procedural with no major policy or financial decisions beyond routine personnel approvals.

• Adoption of the August 3, 2022 special meeting agenda
• Approval of consent agenda including personnel action items
• Personnel action items approved with fiscal impact, budgeted
• Meeting adjourned at 4:35 p.m.

The Governing Board approved the meeting agenda and the consent agenda. As part of the consent agenda, the board approved personnel action items.

• Approved August 3, 2022 Special Meeting Agenda
• Approved Consent Agenda
• Approved Personnel Action Items

Regular Governing Board Meeting

The Washington Elementary School District Governing Board will meet to adopt the agenda, approve minutes from previous meetings, and act on a consent agenda. The consent agenda includes approval of $3,818,978.48 in payroll and expense vouchers, personnel action items, and the designation of 2022-2023 qualified evaluators. Public comment is permitted for non-agenda items and specific agenda items.

• Approval of vouchers totaling $3,818,978.48 for payroll and expenses
• Approval of personnel action items (staff changes)
• Designation of 2022-2023 qualified evaluators for teacher performance evaluations
• Approval of July 14 and July 21, 2022 meeting minutes
• Adoption of the July 28, 2022 regular meeting agenda

The Governing Board approved an agreement with the City of Phoenix for School Resource Officers and passed a resolution affirming LGBTQ+ students and staff. The board also accepted a $324,105.20 building renewal grant and approved several personnel and salary items.

• Approved Intergovernmental Agreement with City of Phoenix for SROs at nine schools (4-1)
• Approved Resolution Recognizing and Affirming LGBTQ+ Students and Staff (4-0-1)
• Accepted Building Renewal Grant of $324,105.20 (5-0)
• Approved Musical Instrument Museum Field Trip Grant of $21,800 (5-0)
• Approved revised School Administrator Salary System for 2022-2023 (5-0)
• Approved second reading of amended Governing Board Policy JFB regarding Open Enrollment (5-0)
• Approved Personnel Action Items (5-0)
• Rescheduled August 25, 2022 meeting to August 16, 2022 (5-0)

Special and Executive Session Governing Board Meeting

The Washington Elementary School District Governing Board voted to approve salary increases and one-time stipends for all staff for the 2022-2023 school year, based on recommendations from the Interest-Based Negotiations (IBN) team. The board also held an executive session to discuss its position on employee negotiations regarding compensation. The increases are funded by a recently approved K-12 budget increase from the Arizona Legislature.

• Certified and classified exempt staff receive a 5% salary increase; classified non-exempt get a 4% hourly wage increase plus an additional $1.25 per hour.
• Administrative staff receive a 3% salary increase.
• One-time stipends: $900 for 1.0 FTE administrative staff, $600 for 1.0 FTE certified/classified staff.
• Starting salary ranges increase by $500 for certified, classified exempt, and administrative; classified non-exempt starting range increases 1%.
• Executive session held under A.R.S. §38-431.03(A)(5) for negotiations with employee organizations on salaries and fringe benefits.

The Governing Board approved the Interest-Based Negotiations Team recommendations for salary systems, one-time stipends, and salary increases for the 2022-2023 school year. The Board also authorized the Superintendent to place individuals within the defined salary ranges.

• Approved July 21, 2022 Special and Executive Session Agenda (3-0)
• Approved call for Executive Session regarding employee organization negotiations (3-0)
• Approved IBN recommendations for 2022-2023 Salary Systems, One-time Stipends, and Salary Increases (4-0)

Special, Regular & Executive Session Governing Board Meeting

The Washington Elementary School District Governing Board held a special meeting, executive session, and regular meeting on July 14, 2022. They adopted the agenda, approved the consent agenda including $7,368,378.20 in vouchers and personnel actions, and entered executive session under A.R.S. §38-431.03 A.5 to discuss negotiations with employee organizations regarding salaries, salary schedules, or fringe benefits.

• Approval of vouchers totaling $7,368,378.20 for payroll and expenses
• Approval of personnel action items
• Executive session for negotiations with employee organizations on compensation
• Approval of the July 14, 2022 regular meeting agenda
• Approval of the June 23, 2022 executive and regular meeting minutes

The Governing Board adopted the 2022-2023 Expenditure Budget and approved a construction contract for middle school renovations. Several consent items were passed, including early childhood program agreements and a school pantry partnership.

• Approved Palo Verde Middle School General Renovations contract with Chasse Building Team not to exceed $2,346,464 (5-0)
• Adopted 2022-2023 Expenditure Budget and Desegregation Budget Supplement (5-0)
• Approved WESD KidSpace Employee Incentive Pay Plan (5-0)
• Approved agreement with Valley of the Sun United Way for KidSpace ECE Program (5-0)
• Approved Intergovernmental Agreement with City of Phoenix for Head Start classroom expansion (5-0)
• Approved agreement with Honor Health Desert Mission Food Bank for school pantry (5-0)
• Approved payroll and expense vouchers (5-0)
• Approved surplus property disposals for 2022-2023 school year (5-0)

Special, Regular, and Executive Session Governing Board Meeting

The Washington Elementary School District Governing Board is holding special, regular, and executive sessions. The board will recess into executive session to receive legal advice on proposed Policy ACB regarding gender expression and identity. The regular meeting includes approval of a consent agenda with vouchers totaling $5,700,294.13 and personnel action items.

• Executive session for legal advice on proposed Governing Board Policy ACB - Gender Expression and Identity
• Consent agenda: approval of vouchers totaling $5,700,294.13
• Consent agenda: approval of personnel action items
• Approval of June 7, 2022 Regular Meeting minutes

The Governing Board approved the proposed expenditure budget for fiscal year 2022-2023 and the official argument for a budget override election on November 8, 2022. The Board also passed a consent agenda covering various vendor contracts, grants, and personnel actions. An 'Equitable Outcomes for All' commitment statement was approved with specific edits.

• Approved Proposed Expenditure Budget for FY 2022-2023 (4-0, 1 absent)
• Approved argument for Special Maintenance and Operation Budget Override Election (4-0, 1 absent)
• Approved Equitable Outcomes for All Commitment Statement (5-0)
• Approved Consent Agenda including $3,000 in gifts and $138,900 Virginia G. Piper grant (5-0)
• Approved 2022-2023 Salary Systems, Stipends and Temporary System (5-0)
• Approved Community Use of School Facilities Fee Structure for FY 2022-2023 (5-0)
• Awarded contracts for sports officials, bottled water, food, and bakery products (5-0)
• Tabled quarterly evaluation of the Superintendent (4-0, 1 absent)

Casualty Trust Board Agenda for Regular Meeting

The board will discuss the monthly financial statement for April 2022, approve the minutes from the May 17 meeting, and note upcoming vendor renewal dates. No major decisions or new expenditures are on the agenda.

• Monthly Financial Statement for April 2022 (discussion only)
• Approval of May 17, 2022 Regular Meeting Minutes
• Vendor renewal dates noted for liability insurance (Arizona Risk Retention Trust) and agent broker services (Reseco)

The board held a brief meeting to conduct procedural business. The board approved the agenda and the minutes from the May 17, 2022, regular meeting.

• Adopted the Regular Agenda (4-0)
• Approved May 17, 2022 Regular Meeting Minutes (4-0)

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board will receive a monthly financial statement for April 2022, approve the minutes from the May 17, 2022 meeting, and discuss future vendor renewal dates. No new contracts or funding decisions are on the agenda for this meeting.

• Monthly financial statement for April 2022 to be presented
• Approval of May 17, 2022 regular meeting minutes
• Discussion of vendor renewal dates for TPA, broker, and medical provider

The board met on June 21, 2022, and conducted procedural business. The board approved the agenda and the minutes from the May 17, 2022, regular meeting.

• Adopted the Regular Agenda (4-0)
• Approved May 17, 2022 Regular Meeting Minutes (4-0)

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Employee Benefit Trust Board will hear a presentation on Meritain's administrative agreement for No Surprises Act services and consider two Segal Plan Amendments (#9 and #10) related to compliance and pharmacy benefits. They will also review the monthly financial statement for April 2022, receive a health and wellness committee update, and approve minutes from May 17. The meeting includes a call for executive session under A.R.S. §38-431.03.

• Presentation and action on Meritain's No Surprises Act administrative agreement (fees not specified)
• Segal Plan Amendment #9 related to No Surprises Act compliance
• Segal Plan Amendment #10 related to Prudent Rx pharmacy benefits
• Monthly financial statement for April 2022
• Approval of minutes from the May 17, 2022 regular and executive session meeting

The Board approved the No Surprises Act associated fees and Segal Plan Amendment #9. Segal Plan Amendment #10 was tabled for further discussion. The Board also approved the minutes from the May 17, 2022 meeting.

• Approved Regular Agenda (4-0)
• Approved May 17, 2022 Regular Meeting minutes (4-0)
• Approved Meritain No Surprises Act Associated Fees (4-0)
• Approved Segal Plan Amendment #9 (4-0)
• Tabled Segal Plan Amendment #10 (4-0)

Regular Governing Board Meeting

The Washington Elementary School District Governing Board will consider a consent agenda that includes approval of $31,228,942.07 in payroll and expense vouchers, personnel actions, a teacher performance pay plan for 2022-2023, and an extracurricular fee schedule. The meeting also includes procedural items, public comment, and recognition of student artwork.

• Approval and ratification of $31,228,942.07 in payroll and expense vouchers (FY21/22)
• Approval of personnel action items (list not published in agenda text)
• Approval of Teacher Performance Pay Plan for SY 2022-2023 (updating state assessment reference from AzMERIT to 'state assessment')
• Approval of Extracurricular Fee Schedule for 2022-2023 (removed from consent for separate vote)
• Approval of student activity treasurers for 2022-2023 (removed from consent for separate vote)

The Governing Board approved a special tax levy for Adjacent Ways and adopted board goals for the District plan. The board also approved various procurement contracts, personnel actions, and the 2022-2023 extracurricular fee schedule. Items regarding board norms and the Equitable Outcomes for All Commitment Statement were tabled.

• Approved $789,840.11 special levy of taxes for Adjacent Ways (4-0)
• Approved board goals for incorporation into the District plan (4-0)
• Approved 2022-2023 extracurricular fee schedule (4-0)
• Appointed Daniel O'Brien as District Representative for Procurement Protests (4-0)
• Approved Daniel O'Brien and Bailee Brewer as Student Activities Treasurers (4-0)
• Approved Personnel Action Items (4-0)
• Approved Intergovernmental Purchase Contracts for 2021-2022 (4-0)
• Tabled Board Norms and Equitable Outcomes for All Commitment Statement

Regular Governing Board Meeting

The Washington Elementary School District Governing Board will vote on a consent agenda that includes approving $22.86 million in payroll and expense vouchers, personnel action items, and a $5,000 grant from the Laura Bush Foundation for Manzanita school. One board member requested separate consideration of the personnel items. The meeting also includes procedural items and recognition of a Patriot Award.

• Approval of $22,861,778.82 in FY21/22 payroll and expense vouchers
• Approval of personnel action items (pulled from consent agenda for separate vote)
• Acceptance of a $5,000 Laura Bush Foundation grant for Manzanita school books and e-books
• Recognition of a Patriot Award from Employer Support of the Guard and Reserve (ESGR)
• Approval of minutes from previous meetings

The Governing Board approved resolutions to hold a special budget override election and a general bond election on November 8, 2022. The board also approved several consent items including personnel actions, grants, and funding. A future agenda item was requested regarding LGBTQ students and staff.

• Approved special budget override election for Nov 8, 2022 (5-0)
• Approved general bond election for Nov 8, 2022 (5-0)
• Approved $362,394.00 in E-rate funds for 2022-2023 (5-0)
• Accepted $5,000 Laura Bush Foundation for America's Libraries Grant (5-0)
• Approved Personnel Action items (5-0)
• Approved Employee Referral Program (5-0)
• Approved Regular Education Teacher Intra-Transfer to Special Education Teacher Incentive Program (5-0)
• Approved surplus property disposals for 2021-2022 school year (5-0)

Special Meeting - Study Session

The Washington Elementary School District Governing Board held a special meeting study session. The board adopted the agenda and then continued discussion on board communication and norms. No formal votes on policy or expenditures were taken.

• Adoption of the May 21, 2022 special meeting agenda
• Continuation of board communication and goals (norms) discussion

The Governing Board met for a special study session. The board adopted the meeting agenda and discussed board communication and goals. No other substantive decisions were recorded.

• Adopted May 21, 2022 Special Meeting Agenda (5-0)

Casualty Trust Board Agenda for Regular Meeting

The Casualty Trust Board will consider approving the Arizona School Risk Retention Trust insurance renewal for FY 2022-2023 at $1,349,622. They will also discuss and potentially approve a recommended trust funding contribution of $1,497,000, a $50,000 increase from last year. Other business includes approval of previous meeting minutes and a monthly financial report.

• Property and casualty insurance renewal with AZ Risk Retention Trust for $1,349,622
• Casualty Trust funding contribution recommendation of $1,497,000
• Approval of April 19, 2022 regular meeting minutes
• Monthly financial statement for March 2022
• Discussion of vendor renewal dates including liability insurance and agent broker services

The Casualty Trust Board approved the property and casualty insurance renewal and a funding contribution recommendation for the 2022-2023 fiscal year. The board also approved the minutes from the April 19, 2022 meeting.

• Approved Property and Casualty Insurance renewal with Arizona Risk Retention Trust, Inc. not to exceed $1,349,662 (3-0)
• Approved 2022-2023 Casualty Trust Funding Contribution of $1,497,000 to be forwarded to the Governing Board (3-0)
• Approved April 19, 2022 Regular Meeting and Executive Session Minutes (3-0)
• Adopted the Regular Agenda (3-0)

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board will discuss the monthly financial statement for March 2022 and vote on approval of prior meeting minutes. They approved a renewal of the third-party claims administration contract with The Arizona School Alliance for Workers' Compensation for $843,894 and a trust funding contribution of $1,200,000 for FY2022-2023, which will be forwarded to the WESD Governing Board.

• Renewal of Third Party Workers' Compensation Claims Administration contract for $843,894
• Approval of Workers' Compensation Trust Funding Contribution of $1,200,000 for FY2022-2023
• Monthly Financial Statement for March 2022
• Approval of April 19, 2022 Regular Meeting Minutes

The Workers' Compensation Trust Board approved a contract renewal for claims administration and a funding recommendation for the next fiscal year. The board also approved the minutes from the April 19, 2022 meeting.

• Adopted the Regular Agenda (3-0)
• Approved April 19, 2022 Regular Meeting Minutes (4-0)
• Approved $843,894 contract renewal for Third Party Workers' Compensation Claims Administration with The Arizona School Alliance for Workers' Compensation (4-0)
• Approved $1,200,000 Workers' Compensation Trust Funding Contribution Recommendation for FY 2022-2023 to be forwarded to the WESD Governing Board (4-0)

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Employee Benefit Trust Board will consider renewing a stop loss insurance contract with Sun Life for $1,595,549 and a wellness services contract for $67,200. The board will also discuss monthly financials, a wellness committee update, and call an executive session. Minutes from the prior meeting are up for approval.

• Stop Loss insurance renewal with Sun Life Insurance Company for $1,595,549
• Renewal of employee wellness services contract (RFP 19.039) with Valley Schools Employee Benefits Group for $67,200
• Approval of minutes from the April 19, 2022 regular and executive session meeting
• Monthly financial statement for March 2022
• Call for executive session under A.R.S. §38-431.03(A)(2)

The Employee Benefit Trust Board approved a stop loss insurance contract and a wellness services contract. The board also adopted the meeting agenda and approved the minutes from the April 19, 2022 meeting.

• Approved Stop Loss contract renewal with Sun Life Insurance Company for 2022-2023 at an annual premium of $1,595,549 (4-0)
• Approved contract renewal for RFP No. 19.039 Employee Wellness Related Services to Valley Schools Employee Benefits Group for $67,200 annually (3-0-1)
• Approved minutes from April 19, 2022 Regular and Executive Session Meeting (4-0)
• Adopted the Regular Agenda (4-0)

Regular and Public Hearing Governing Board Meeting

The Washington Elementary School District Governing Board will hold a regular and public hearing meeting to adopt the agenda, approve minutes, and act on a consent agenda including $13,628,008.71 in vouchers, personnel actions, and $34,616.05 in gifts and donations. The board will also recognize ELL student achievement and National Board Certified Teachers.

• Approval of vouchers totaling $13,628,008.71 for payroll and expenses
• Approval of personnel action items
• Acceptance of gifts and donations worth $34,616.05
• Recognition of 19 English Language Learner students for high achievement
• Recognition of National Board Certified Teachers for 2021-2022

The Governing Board approved the revised annual expenditure budget and several consent agenda items including personnel actions and contract awards. The board also discussed the Arizona School Boards Association Proposed 2022 Political Agenda but took no action on it.

• Approved 2021-2022 Revised Annual Expenditure Budget #2 (5-0)
• Approved Personnel Action Items (5-0)
• Approved $34,616.05 in public gifts and donations (5-0)
• Approved Human Services Department Intergovernmental Contract Amendment #9 with City of Phoenix Head Start (5-0)
• Approved award of contract No. 21.037 for SFB PV Fire Alarm Replacement to Fire Security Electronics & Communications (5-0)
• Approved surplus property disposals for 2021-2022 school year (5-0)
• Approved extension and renewal of annual contracts for 2022-2023 fiscal year (5-0)
• Approved letter of support for City of Phoenix COVID Clean Public Facilities and School Improvement and Upgrades Grant (5-0)

Regular Governing Board Meeting

The Washington Elementary School District Governing Board will vote on a consent agenda that includes approval of payroll and expense vouchers totaling $17,456,883.47, personnel action items, acceptance of a $6,740 Building Renewal Grant for fire alarm wiring at Washington Elementary School, and the appointment of Phillip Liles as principal of Mountain View School. The board will also recognize student artwork and hear public comments. The meeting includes routine procedural items.

• Approval of vouchers (payroll and expenses) for $17,456,883.47
• Approval of personnel action items
• Acceptance of Building Renewal Grant of $6,740 for fire alarm wiring at Washington Elementary School
• Appointment of Phillip Liles as principal of Mountain View School (from Arroyo Elementary School)
• Recognition of student artwork from Acacia, Manzanita, Richard E. Miller, Road Runner, Sunburst, and Tumbleweed

The Governing Board approved several contracts for Chromebooks and hotspots, accepted two grants totaling over $2.37M, and appointed Phillip Liles as principal of Mountain View School. The board also rescheduled the June 9 meeting to June 7.

• Approved appointment of Phillip Liles as principal of Mountain View School (5-0)
• Accepted 2022 AZ OnTrack Summer Camp Grant of $2,371,500 (5-0)
• Accepted Building Renewal Grant of $6,740 (5-0)
• Approved contracts for Chromebook charging carts, student Chromebooks, and hot spot devices (5-0)
• Approved Human Services Department Intergovernmental Contract Amendment #8 with City of Phoenix for Head Start (5-0)
• Approved Intergovernmental Cooperative Purchase Authorizations for MESC and SPO (5-0)
• Approved Personnel Action Items (5-0)
• Rescheduled June 9, 2022 meeting to June 7, 2022 (5-0)

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board reviewed a claims report showing 121 claims with $1,617,788 incurred as of March 2022 and projected losses exceeding $3 million. The board voted not to renew the Actuarial Services Contract for FY 2022-2023, as the district switched to a fully guaranteed cost program. They also approved minutes from the March 8 meeting and discussed future items including vendor renewals and funding recommendations for the next fiscal year.

• Current claims report: 121 claims with $1,617,788 incurred, projected total losses over $3 million
• Board voted not to renew the Actuarial Services Contract for FY 2022-2023
• Monthly financial statement for February 2022 presented
• Future agenda items: trust funding recommendation and TPA contract renewal for May 17 meeting
• Policy premium for fiscal year is $790,490; renewal tentatively priced at $843,894

The Workers' Compensation Trust Board voted to end its Actuarial Services Contract for the 2022-2023 fiscal year. The board also approved the minutes from the March 8, 2022 meeting.

• Approved March 8, 2022 Regular Meeting Minutes (4-0)
• Decided not to renew Actuarial Services Contract for FY 2022-2023 (4-0)
• Adopted the Regular Agenda (4-0)

Casualty Trust Board Agenda for Regular Meeting

The Washington Elementary School District Casualty Trust Board adopted its agenda and approved the March 8, 2022 regular and executive session minutes. The board reviewed the February 2022 monthly financial statement. It voted to not renew the actuarial services contract for fiscal year 2022‑2023. Future agenda items such as vendor renewal dates and insurance funding recommendations were noted for the May 17, 2022 meeting.

• Adoption of the regular agenda
• Approval of March 8, 2022 regular and executive session minutes
• Review of the February 2022 monthly financial statement
• Decision not to renew the actuarial services contract for FY 2022‑2023
• Future agenda items: vendor renewal dates, trust funding contribution recommendation, property and casualty insurance

The Board voted to end the Actuarial Services Contract for the 2022-2023 fiscal year. The Board also approved the minutes from the March 8, 2022 meeting and executive session.

• Adopted the Regular Agenda (4-0)
• Approved March 8, 2022 Regular Meeting and Executive Session Minutes (4-0)
• Decided not to renew the Actuarial Services Contract for FY 2022-2023 (4-0)

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Washington Elementary School District Employee Benefit Trust Board will hold a regular meeting and executive session on April 19, 2022. They will receive reports on the monthly financial statement for February 2022, a health and wellness committee update, a COVID-19 update, and a Segal monthly report. The board will also vote on approving minutes from previous meetings and call an executive session to discuss records exempt from public inspection.

• Monthly Financial Statement for February 2022
• COVID-19 update presented by Meritain Health
• Approval of minutes from March 8 Regular/Executive and March 22 Special/Executive sessions
• Segal Monthly Report through February 2022
• Call for executive session under A.R.S. §38-431.03 A.2

The Board adopted the regular agenda and approved the minutes from the March 8 and March 22, 2022 meetings. No other substantive actions were taken during the session.

• Adopted the Regular Agenda (4-0)
• Approved March 8, 2022 Regular and Executive Session meeting minutes (4-0)
• Approved March 22, 2022 Special and Executive Session meeting minutes (4-0)

Regular and Executive Session Governing Board Meeting

The board voted to approve payroll and expense vouchers totaling $10,213,763.25, recognized Chaparral Elementary for earning the Professional Learning Community (PLC) Model School Award, and accepted a $36,536.76 donation from North Phoenix Kiwanis. Other consent items included personnel actions and public gifts.

• Approved vouchers of $10,213,763.25 for payroll and expenses
• Recognized Chaparral Elementary as a PLC Model School
• Accepted $36,536.76 donation from North Phoenix Kiwanis for student achievement
• Approved personnel action items (details in attached document)
• Approved consent agenda including gifts and donations

The Governing Board approved a consent agenda including payroll vouchers, personnel actions, and several vendor contracts. The board also accepted grants for Cactus Wren Elementary and building renewals. An executive session was held for the quarterly evaluation of the Superintendent.

• Approved payroll and expense vouchers
• Approved Personnel Action items
• Accepted public gifts and donations totaling $38,436.00
• Approved $44,633.36 ARPA Grant for Cactus Wren Elementary School
• Accepted Building Renewal Grants totaling $7,436.27
• Approved Intergovernmental Purchase Contracts for 2021-2022 (4-1)
• Approved NAU School Psychology Internship Agreement
• Awarded HVAC contract to Steve Ferguson Cooling & Heating and computer contract to CDW-Government

Special Meeting - Study Session

This was a special meeting study session of the Washington Elementary School District Governing Board. The agenda consisted primarily of procedural items: call to order, adoption of the agenda, and adjournment. The only discussion item was a continuation of board communication and goals (norms), with an attached framework document on equitable outcomes.

• Adoption of the April 9, 2022 Special Meeting Agenda (carried unanimously)
• Discussion of board communication and goals (norms) with attached 'Equitable Outcomes for All ADE Framework and Common Definitions'
• Meeting adjourned at 1:06 p.m.

Regular Governing Board Meeting

The Washington Elementary School District Governing Board held a regular meeting and approved a consent agenda that included payroll and expense vouchers totaling $15,346,324.48, personnel action items, and acceptance of public gifts and donations worth $22,500. The board also approved minutes from prior meetings and heard public comments.

• Approval of vouchers totaling $15,346,324.48 for payroll, services, and materials
• Approval of personnel action items (details in attached document)
• Acceptance of $22,500 in gifts and donations, including $18,000 furniture from Fiesta Bowl for Alta Vista staff lounge
• Approval of minutes from March 5 study session and March 10 regular meeting

The Governing Board approved new ELA Core Curriculum contracts for K-6 and 7-8. The board also approved a consent agenda including personnel actions, vouchers, and $22,500 in gifts and donations.

• Awarded ELA Core Curriculum K-6 to Benchmark Education – Benchmark Advance (4-0)
• Awarded ELA Core Curriculum 7-8 to McGraw Hill - StudySync (4-0)
• Approved $22,500.00 in public gifts and donations (4-0)
• Approved payroll and expense vouchers (4-0)
• Approved Personnel Action Items (4-0)
• Approved application for CTDS Number for Arizona Online Instruction School (4-0)
• Approved 2022 AZ OnTrack Summer Camp Application (4-0)
• Approved March 5 and March 10, 2022 meeting minutes (4-0)

Employee Benefit Trust Board Agenda for Special and Executive Session Meeting

The Washington Elementary School District Employee Benefit Trust Board is meeting in special session to discuss and take possible action on Second Level Appeal No. MRV 1717438. The agenda includes a call for executive session under state law to discuss confidential records and legal advice, followed by reconvening for action on the appeal.

• Executive session under A.R.S. §38-431.03 A.2 and A.3 for confidential records and legal advice
• Discussion and possible approval of Second Level Appeal No. MRV 1717438
• Meeting held at the Administration Center, 4650 W. Sweetwater, Glendale, AZ
• Public participation for non-agenda items (up to 3 minutes per speaker)
• Adoption of the special agenda (procedural item)

The Employee Benefit Trust Board met in a special and executive session to review a specific appeal. The board voted to uphold the denial of Second Level Appeal No. MRV 1717438.

• Adopted the Special Agenda (5-0)
• Entered Executive Session regarding Second Level Appeal No. MRV 1717438 (5-0)
• Upheld the denial of Second Level Appeal No. MRV 1717438 (5-0)

Regular Governing Board Meeting

The Governing Board adopted the agenda and approved minutes from the previous meeting. They recognized district spelling bee winners and student artwork. The Board approved a consent agenda including $6,352,739.25 in payroll and expense vouchers, personnel action items, and $35,200 in gifts and donations.

• Approval of $6,352,739.25 in payroll and expense vouchers for FY21/22
• Approval of personnel action items for staff changes
• Acceptance of $35,200 in gifts and donations from donors including Grand Canyon University and BHHS Legacy Foundation
• Recognition of Abigail Hernandez (1st place) and Yannis Wee (2nd place) in the District Spelling Bee
• Recognition of student artwork from six elementary schools

The Governing Board approved the Interest-Based Negotiations (IBN) Team's recommendation and a consent agenda including personnel actions and public gifts. The board also authorized intergovernmental purchase contracts for the 2021-2022 school year.

• Approved IBN Recommendation # 2 (5-0)
• Approved $35,200.000 in public gifts and donations (5-0)
• Approved payroll and expense vouchers (5-0)
• Approved Personnel Action Items (5-0)
• Approved Intergovernmental Cooperative Purchase Authorizations for MESC, SAVE, and SPO (5-0)
• Approved March 10, 2022 Regular Meeting Agenda (5-0)
• Approved February 24, 2022 Regular Meeting Minutes (5-0)

Casualty Trust Board Agenda for Regular Meeting

The Casualty Trust Board for Washington Elementary School District met to oversee district casualty trust finances and claims. The board approved a settlement for Claim No. 2021000637T, adopted the 2022-2023 meeting calendar, and reviewed January and December financial statements. The trust manages the district's workers' compensation coverage, which affects district operational costs. Future meetings will address trust funding contributions and insurance renewals.

• Approval of settlement proposal for Claim No. 2021000637T
• Adoption of the 2022-2023 Casualty Trust Board Calendar
• Review of monthly financial statements for January 2022 and December 2021
• Approval of minutes from the February 15, 2022 regular meeting
• Listing of vendor renewal dates for liability insurance, actuarial services, and broker services

The Board adopted the regular agenda and approved the minutes from the February 15, 2022, Regular Meeting and Executive Session. No other substantive actions were taken during the meeting.

• Adopted the Regular Agenda (5-0)
• Approved February 15, 2022 Regular Meeting and Executive Session Minutes (5-0)

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board will review the monthly financial statement for January 2022 and consider approval of the February 15, 2022 meeting minutes. Future agenda items include vendor renewal dates, trust funding contributions, and TPA renewal.

• Monthly Financial Statement for January 2022 presented for discussion
• Approval of the February 15, 2022 Regular Meeting Minutes
• Future discussion of vendor renewals: TPA for WC (Alliance), Actuarial Services (Glicksman Consulting), Agent Broker (Reseco), Medical Provider (MBI)
• Future item: Workers' Compensation Trust Funding Contributions

The board met for a brief session to handle procedural matters. The board approved the agenda and the minutes from the February 15, 2022, regular meeting.

• Adopted the Regular Agenda (5-0)
• Approved February 15, 2022 Regular Meeting Minutes (5-0)

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Employee Benefit Trust Board will consider renewing a contract for Health Savings Account Administration to Health Equity under RFP No. 16.021, the final renewal. Reports include the January 2022 monthly financial statement, a Health and Wellness Committee update, a COVID-19 update from Meritain Health, and a Segal monthly report. The board will also approve minutes from the February 15, 2022 meeting and may enter executive session to discuss confidential records.

• Renewal of contract RFP No. 16.021 for Health Savings Account Administration to Health Equity (final one-year extension)
• Monthly Financial Statement for January 2022 (to be presented by Executive Director of Business Services Daniel O'Brien)
• COVID-19 Update presented by Meritain Health Account Director Rick Cajthaml
• Approval of minutes from the February 15, 2022 Regular and Executive Session Meeting
• Segal Monthly Report through January 2022 (presented by Brian King of The Segal Co.)

The Employee Benefit Trust Board approved the renewal of the Health Savings Account Administration contract (RFP No. 16.021) with Health Equity. The board also approved the minutes from the February 15, 2022 meeting.

• Approved renewal of Health Savings Account Administration contract RFP No. 16.021 to Health Equity (5-0)
• Approved minutes from February 15, 2022 Regular and Executive Session Meeting (5-0)
• Adopted the Regular Agenda (5-0)

Special Meeting - Study Session

The Washington Elementary School District Governing Board holds a special study session that is largely procedural. The agenda includes adoption of the meeting agenda and discussion of board communication and goals (norms). No substantive decisions or financial items are on the agenda.

• Adoption of the March 5, 2022 special meeting agenda
• Discussion of board communication and goals (norms)
• Discussion of closure and next steps

The Governing Board met for a study session facilitated by Dr. Nic Clement. The session focused on board communication, behaviors of peak performing boards, and goal setting. No substantive policy or financial decisions were made.

• Adopted the March 5, 2022 Special Meeting Agenda (4-0)

Regular Governing Board Meeting

The Washington Elementary School District Governing Board held a regular meeting on February 24, 2022, approving a consent agenda that included nearly $22.7 million in payroll and expense vouchers, personnel action items, and public gifts and donations totaling $3,539. The board also adopted the meeting agenda and previous meeting minutes. Several procedural items such as call to order, moment of silence, and public participation were also on the agenda.

• Approval of vouchers totaling $22,746,316.55 for payroll and expenses
• Approval of personnel action items (details in attached PDF)
• Acceptance of public gifts and donations worth $3,539 from donors including Blackbaud Giving Fund, Sonic, Valley of the Sun United Way, and Washington Education Foundation
• Adoption of the February 10, 2022 regular meeting minutes
• Public comment period for non-agenda and agenda items

The Governing Board approved an increase in Employee Benefits funding for the 2022-2023 school year and authorized a one-time retention stipend. The board also awarded contracts for flooring replacements and general renovations.

• Approved increasing Employee Benefits funding level by $504,092 for 2022-2023 (5-0)
• Approved one-time percentage retention stipend (5-0)
• Approved IBN Team's recommendations for a one-time retention stipend (5-0)
• Awarded Flooring Replacements contract (Bid No. 21.028) to Continental Flooring Company (5-0)
• Awarded PVMS General Renovations contract (RFQ No. 21.030) to Chasse Building Team (5-0)
• Accepted 2021-2022 Washington Education Foundation (WEF) Grants of $25,325.00 (5-0)
• Approved $3,539.00 in public gifts and donations (5-0)
• Approved payroll and expense vouchers (5-0)

Casualty Trust Board Agenda for Regular Meeting and Executive Session

The Casualty Trust Board will consider a settlement proposal for Claim No. 2021000637T in both regular and executive sessions. The board will also review December 2021 financial statements, approve the 2022–2023 meeting calendar, and vote on prior meeting minutes.

• Discussion and possible approval of settlement proposal for Claim No. 2021000637T
• Executive session pursuant to A.R.S. §38-431.03 A.3 and A.4 to discuss Claim No. 2021000637T
• Monthly financial statements for December 2021
• Approval of the 2022–2023 Trust Board Calendar
• Approval of January 18, 2022 regular meeting minutes

The Casualty Trust Board approved a settlement proposal for Claim No. 2021000637T following an executive session. The board also approved the 2022-2023 Trust Board Calendar and the minutes from the January 18, 2022 meeting.

• Approved settlement proposal for Claim No. 2021000637T (3-0)
• Approved 2022-2023 Trust Board Calendar (3-0)
• Approved January 18, 2022 Regular Meeting Minutes (3-0)
• Approved motion to enter executive session to discuss Claim No. 2021000637T (3-0)

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board will hold a regular meeting with procedural items including adoption of the agenda and public participation. They will review monthly financial statements for December 2021 and consider approval of the January 2022 meeting minutes and the 2022-2023 Trust Board calendar. Future agenda items include vendor renewal dates for TPA, actuarial services, agent broker, and medical provider.

• Review of monthly financial statements for December 2021
• Approval of January 18, 2022 regular meeting minutes
• Approval of the 2022-2023 Trust Board calendar
• Discussion of vendor renewal dates: Alliance (TPA), Glicksman Consulting (actuarial), Reseco (agent/broker), MBI (medical provider)

The Workers' Compensation Trust Board approved the meeting minutes from January 18, 2022, and the Trust Board Calendar for the 2022-2023 fiscal year. The board also reviewed financial statements from December 2021.

• Adopted the Regular Agenda (3-0)
• Approved January 18, 2022 Regular Meeting Minutes (3-0)
• Approved 2022-2023 Trust Board Calendar (3-0)

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Employee Benefit Trust Board will hear reports on December 2021 financial statements, health and wellness committee update, COVID-19 update, and self-funded budget projections for the 2022-2023 plan year. The board will also consider approving minutes from January 18 and February 1 meetings.

• Presentation of self-funded budget projections for 2022-2023 plan year by The Segal Company
• Monthly financial statements for December 2021
• COVID-19 update from Meritain Health
• Approval of minutes from January 18 and February 1 meetings

The Board approved vendor renewals and the trust board calendar for the 2022-2023 fiscal year. Members also approved minutes from two previous meetings. No executive session was called.

• Approved 2022-2023 Vendor Renewals (3-0)
• Approved 2022-2023 Trust Board Calendar (3-0)
• Approved January 18, 2022 meeting minutes (3-0)
• Approved February 1, 2022 special meeting minutes (3-0)
• Adopted the Regular Agenda (3-0)

Regular Governing Board Meeting

The Washington Elementary School District Governing Board will adopt the meeting agenda and approve the January 27 minutes. It will consider a consent agenda that includes personnel action items, acceptance of gifts and donations totaling $40,316.78, and a building renewal grant of $4,755. Public participation will be allowed for non‑agenda comments.

• Adopt February 10 meeting agenda
• Approve January 27, 2022 regular and executive session minutes
• Consent agenda: approve personnel action items
• Consent agenda: accept gifts and donations totaling $40,316.78
• Consent agenda: accept building renewal grant of $4,755

The Governing Board accepted the financial and compliance audit for the fiscal year ending June 30, 2021. The board also approved the 2022-2023 employment calendars and several consent agenda items including public donations.

• Accepted FY2021 financial and compliance audit from Heinfeld Meech (4-0)
• Approved 2022-2023 Employment Calendars (4-0)
• Approved public gifts and donations totaling $40,316.78 (4-0)
• Accepted Building Renewal Grant of $4,755 (4-0)
• Approved Intergovernmental Cooperative Purchase Authorizations for 1GPA, Mohave Educational Services Cooperative, SAVE, and SPO (4-0)
• Approved personnel action items (4-0)
• Approved February 10, 2022 meeting agenda (4-0)
• Approved January 27, 2022 meeting minutes (3-0, 1 abstain)

Employee Benefit Trust Board Agenda for Special Meeting

The Employee Benefit Trust Board is holding a special meeting to discuss self-funded budget projections for the 2022-2023 plan year, presented by The Segal Company. The agenda also includes future items listing vendor renewal dates for multiple services, but no action is taken on those at this meeting. Procedural items include adopting the agenda and public participation.

• Presentation and discussion of WESD Self-funded Budget Projections for the 2022-2023 Plan Year by The Segal Company
• Listing of upcoming vendor renewal dates for dental, FSA, life/STD, TPA, network, UM, pharmacy, vision, telemedicine, EAP, stop loss, HSA, wellness, and broker services
• Adoption of the special agenda (approved with motion by John Martin, second by James Spellman)
• Public participation opportunity for non-agenda and agenda items

The Employee Benefit Trust Board decided to address a funding gap for the 2022-23 plan year through a combination of employee contribution increases. The board directed that these increases prioritize enrollment in the Banner Health Network and place higher premium increases on the Dental Buy-up plan over the Base Plan.

• Adopted the Special Agenda (3-0)
• Approved funding gap strategy using employee contribution increases from options 1 and 4 of the 2022-23 Plan Design / Funding Options summary (4-0)
• Directed contribution increases to be proportionally larger on the HDHP and the Buy-Up Dental Plan (4-0)
• Adjourned meeting at 4:58 PM (4-0)

Regular and Executive Governing Board Meeting

The Governing Board will consider adopting the meeting agenda and approving minutes from the previous meeting. The consent agenda includes approval of $11,397,905.37 in vouchers, personnel action items, and permission to pursue a $1,620,000 Nita M. Lowey 21st Century Community Learning Center Grant for three schools. Public comment and student recognition are also scheduled.

• Approval of $11,397,905.37 in vouchers (payroll and expense warrants)
• Permission to pursue $1,620,000 Nita M. Lowey grant for Arroyo, Chaparral, and Roadrunner Elementary after-school programs
• Approval of personnel action items (details in attached PDF)
• Approval of January 13, 2022 Regular Meeting minutes
• Adoption of the January 27, 2022 meeting agenda

The Governing Board approved a consent agenda including the pursuit of a $1.62 million community learning grant and a $6,439.63 building renewal grant. The Board also authorized student teacher placement renewals and a tutoring program agreement. Personnel action items and payroll vouchers were approved.

• Approved pursuit of Nita M. Lowey 21st Century Community Learning Center Grant for $1,620,000
• Accepted Building Renewal Grant of $6,439.63
• Approved renewal agreement with Arizona Christian University for student teachers
• Approved Memorandum of Agreement with Valley of the Sun United Way for Vello Tutoring Program
• Approved renewal agreement with Maricopa County Community College for student teacher placements
• Approved payroll and expense vouchers
• Approved Personnel Action Items
• Approved January 13, 2022 Regular Meeting Minutes (4-0)

Casualty Trust Board Agenda for Regular Meeting

The Washington Elementary School District Casualty Trust Board will elect a chairperson for 2022, approve the November 16, 2021 meeting minutes, and review monthly financial statements for October and November 2021. Future agenda items include vendor renewal dates and a planned executive session for February 2022.

• Election of Trust Board chairperson for 2022
• Approval of November 16, 2021 regular meeting minutes
• Monthly financial statements for October 2021 (attached: Casualty Financial Report Oct 21.pdf)
• Monthly financial statements for November 2021 (attached: Casualty Financial Report Nov 21.pdf)
• Future agenda items: vendor renewals (liability insurance, actuarial services, agent broker services) and executive session for February 2022

The Casualty Trust Board approved the meeting agenda and the minutes from November 16, 2021. The board also voted to re-elect James Spellman as Chairperson for 2022.

• Adopted the Regular Agenda (4-0)
• Approved November 16, 2021 Regular Meeting Minutes (4-0)
• Re-elected James Spellman as Chairperson for 2022 (4-0)

Workers' Compensation Trust Board Agenda for Regular Meeting

The Workers' Compensation Trust Board will elect a chairperson to serve for 2022, approve minutes from the November 16, 2021 meeting, and receive monthly financial statements for October and November 2021. Future vendor renewal dates will also be discussed.

• Election of Trust Board Chairperson for 2022
• Approval of November 16, 2021 Regular Meeting Minutes
• Monthly Financial Statements for October 2021
• Monthly Financial Statements for November 2021
• Discussion of vendor renewal dates (Alliance, Glicksman Consulting, Reseco, MBI)

The Board approved the regular agenda and the minutes from the November 16, 2021 meeting. Members also voted to re-elect John Martin as Chairperson for 2022. Financial statements for October and November 2021 were presented for discussion.

• Adopted the Regular Agenda (4-0)
• Approved November 16, 2021 Regular Meeting Minutes (4-0)
• Re-elected John Martin as Chairperson for 2022 (4-0)

Employee Benefit Trust Board Agenda for Regular Meeting and Executive Session

The Employee Benefit Trust Board will discuss and potentially act on self-funded budget projections for the 2022-2023 plan year, elect a chairperson for 2022, and review monthly financial statements for October and November 2021. The board will also receive a COVID-19 update and a Health and Wellness Committee update, and may enter executive session to discuss confidential records.

• Review and approval of minutes from November 16, 2021 meeting
• Election of Trust Board Chairperson for 2022
• Discussion of WESD Self-funded Budget Projections for 2022-2023 Plan Year
• Monthly financial statements for October 2021 and November 2021
• COVID-19 update from Meritain Health with member impact dashboard

The Board re-elected David Ludwig as Chairperson for 2022 and approved the minutes from the November 16, 2021 meeting. Members reviewed financial statements and budget projections, but no other substantive actions were taken.

• Adopted the Regular Agenda (4-0)
• Approved minutes from November 16, 2021 Regular and Executive Session meeting (4-0)
• Re-elected David Ludwig as Chairperson for 2022 (4-0)
• Adjourned meeting at 5:25 PM (4-0)

Regular Board Meeting

The Washington Elementary School District Governing Board will hold an organizational meeting to elect a President and Vice President. The board will adopt the meeting agenda, approve the minutes from the December 9, 2021 meeting, and consider items on the consent agenda, including payroll and expense vouchers totaling $31,898,305.85, personnel action items, and a public gifts donation of $4,385.00.

• Election of Board President and Vice President
• Adoption of the January 13, 2022 meeting agenda
• Approval of December 9, 2021 meeting minutes
• Approval of payroll and expense vouchers totaling $31,898,305.85
• Approval of personnel action items and public gifts of $4,385.00

The Governing Board organized its leadership for the term and approved the 2022-2023 meeting schedule. The board also approved personnel actions, vouchers, and the acceptance of grants and donations.

• Elected Tee Lambert as Board President (3-2)
• Elected Nikkie Whaley as Board Vice President (4-1)
• Approved December 9, 2021 meeting minutes (5-0)
• Approved 2022-2023 Governing Board Meeting Schedule (5-0)
• Approved public gifts and donations totaling $4,385.00 (5-0)
• Accepted Building Renewal Grant of $15,257.58 (5-0)
• Approved personnel action items and vouchers (5-0)
• Approved Statement of Assurance for Teacher Evaluation System Verification FY 2022-2023 (5-0)