Washington Elementary School District public meetings in 2024
33 substantive meetings from 2024, with official agendas or minutes and plain-English summaries.
Regular Governing Board Meeting
The Governing Board is conducting a regular meeting including procedural actions and the approval of a consent agenda. The board will review various administrative items and financial vouchers.
- Approval of $38,219,345.09 in total payroll and expense vouchers
- Ratification of $16,722,082.74 in FY25 expense vouchers
- Ratification of $51,902.46 in FY25 payroll live check vouchers
- Ratification of $21,445,359.89 in FY25 payroll deduction vouchers
The Governing Board approved the first expenditure budget revision for the 2024-2025 fiscal year and adopted five Student Outcomes Focused Governance board guardrails. The board also approved several consent items, including personnel actions and a $31,263.07 donation.
- Approved Expenditure Budget Revision #1 for Fiscal Year 2024-2025 (5-0)
- Approved first 5 Student Outcomes Focused Governance (SOFG) Board Guardrails (4-1)
- Approved $31,263.07 donation from North Phoenix Kiwanis Foundation Inc. (5-0)
- Approved $4,157.00 in public gifts and donations (5-0)
- Approved 6th grade field trip for Manzanita students to Disneyland, CA (5-0)
- Approved settlement of claim against the District (5-0)
- Approved continuance agreement with The Salvation Army for Homeless Services (5-0)
- Approved out-of-state travel for Board Member Tamillia Valenzuela to Fresno, CA (5-0)
🗳️ How they voted (1 roll-call vote)
Regular Governing Board Meeting
The Washington Elementary School District Governing Board will hold a regular meeting with mostly procedural items. The main action is approval of a consent agenda including $31,491,604.37 in payroll and expense vouchers. The board will also recognize eight schools for 'A' ratings and approve minutes from prior meetings.
- Approval of $31,491,604.37 in vouchers for payroll and expenses
- Recognition of eight schools (Abraham Lincoln, Chaparral, etc.) for 2023-2024 'A' ratings
- Approval of minutes from Oct 1, Oct 10, Oct 24, and Sep 26 meetings
- Adoption of the November 14, 2024 regular meeting agenda
- Public participation period for non-agenda and agenda items
The Governing Board approved a waiver of the $1 million individual job order limit for central cooling tower repairs. The board also approved a consent agenda covering personnel actions, vouchers, and various intergovernmental contracts.
- Waived $1 million job-order contract limit for Central Cooling Plant Project (4-0)
- Approved Personnel Action Items (4-0)
- Approved $23,970.76 in public gifts and donations (Consent)
- Approved out-of-county/state field trips for Arroyo Elementary and Orangewood School (Consent)
- Approved settlement of claims from Mohave Educational Services Company and City of Phoenix (Consent)
- Approved Head Start budget amendment for FY25 COLA and Training and Technical Assistance (Consent)
- Approved ADE Private Day School List for 2024-2025 (Consent)
- Approved ASU Longitudinal Student Performance Project (Consent)
🗳️ How they voted (1 roll-call vote)
Special Meeting - Public Hearing and Study Session
The Washington Elementary School District Governing Board held a special meeting and public hearing. The board voted to accept $55,500 in Washington Education Foundation grants for various school projects across the district. The meeting also included adoption of the agenda and approval of the consent agenda.
- Acceptance of $55,500 in Washington Education Foundation grants for 40 school projects across the district
The Governing Board accepted grants totaling $55,500 from the Washington Education Foundation. The board also held a public hearing regarding M&O Override Funds and Capital Improvement Projects and drafted Board and Superintendent Guardrails.
- Accepted 2024-2025 Washington Education Foundation (WEF) Grants of $55,500.00 (Approved by Consent)
- Adopted the October 24, 2024 meeting agenda (4-0)
- Approved Consent Agenda items (5-0)
🗳️ How they voted (1 roll-call vote)
Virtual Governing Board Meeting
The Governing Board approved a consent agenda including the 2023-2024 Annual Financial Report, a $1,356.17 Building Renewal Grant for Cholla Middle School water heater replacement, and an agreement with A.T. Still University allowing graduate students in speech pathology and related fields to complete clinical hours in the district. The meeting was held virtually and lasted about five minutes.
- Approval of the 2023-2024 Annual Financial Report (AFR) for publication and filing as required by law.
- Acceptance of a $1,356.17 Building Renewal Grant for water heater replacement at Cholla Middle School.
- Approval of an agreement with A.T. Still University to place graduate students in speech pathology, audiology, occupational therapy, and other fields for clinical hours at no cost to the district.
The Governing Board approved the 2023-2024 Annual Financial Report and accepted building renewal grants. The Board also authorized an agreement with A.T. Still University for speech language pathologists.
- Adopted October 10, 2024 Regular Meeting Agenda (4-0)
- Approved 2023-2024 Annual Financial Report (4-0)
- Approved Building Renewal Grants totaling $1,356.17 (4-0)
- Approved Agreement with A.T. Still University for Speech Language Pathologists (4-0)
🗳️ How they voted (1 roll-call vote)
Special Meeting -Study Session
The Governing Board conducted a study session focused on Student Outcomes Focused Governance (SOFG). The session included a review of student data and discussions regarding board goals, the district vision, and the district mission.
- Review of 2023-2024 STAR Results for Reading and Math
- Review of WESD STAR and State Testing Results from 2022-2024
- Discussion on drafting Board Goals
- Discussion of District Vision and Mission
The Governing Board held a study session to review district academic data and draft board goals. No other substantive decisions were recorded.
- Adopted the October 1, 2024 Special Meeting Agenda (5-0)
- Drafted board goals based on academic data
- Adjourned the meeting at 9:08 P.M. (5-0)
🗳️ How they voted (1 roll-call vote)
Regular and Executive Session Governing Board Meeting
The Washington Elementary School District Governing Board met to approve personnel actions and financial vouchers. The board also adopted the meeting agenda and approved minutes from the September 12, 2024, meeting.
- Approval of FY25 expense vouchers totaling $7,174,372.55
- Approval of FY25 payroll vouchers totaling $7,183,991.25
- Approval of Personnel Action Items
The Governing Board approved a consent agenda including a building renewal grant and several staffing and maintenance contracts. The board also approved an amended policy for agenda preparation and dissemination while tabling the related regulation.
- Approved $286,479.09 Building Renewal Grant
- Approved $27,155.07 in public gifts and donations
- Approved childcare and temporary staffing contracts for Delta-T Group, Concentric Healthcare Staffing, and Amergis Healthcare Services
- Approved ballfield lighting and maintenance contracts
- Approved amended policy BEDBA-Agenda Preparation and Dissemination
- Tabled the draft of regulation BEDBA-Agenda Preparation
- Approved out-of-county field trip for Lakeview Elementary to Friendly Pines, Prescott AZ
- Approved out-of-state travel for Nicole Augustine and Melissa Paulsen to attend Healthy Meals Summit in Las Vegas
🗳️ How they voted (1 roll-call vote)
Employee Benefit Trust Board Agenda for Regular Meeting
The Washington Elementary School District Employee Benefit Trust Board will hear reports on claims experience through August 2024, monthly financial statements for May-June and July-August 2024, and a health and wellness update. The board will also vote to approve the minutes from its May 21, 2024 regular meeting. Public participation is allowed for non-agenda items.
- WESD Monthly Experience Report through August 2024 (discussion)
- Monthly Financial Statements for May-June 2024 and July-August 2024 (discussion)
- Health and Wellness Update (discussion)
- Approval of Minutes from May 21, 2024 Regular Meeting (action)
The board approved the agenda for the September 17, 2024 meeting and the minutes from the May 21, 2024 regular meeting. Members reviewed monthly experience reports and financial statements through August 2024. No other substantive actions were taken.
- Adopted the Regular Agenda (4-0)
- Approved minutes from the May 21, 2024 Regular Meeting (4-0)
🗳️ How they voted (1 roll-call vote)
Regular Governing Board Meeting
This is a mostly procedural meeting. The board will vote on the consent agenda, which includes approving FY24 expense vouchers totaling $103,040.03 and FY25 expense and payroll deduction vouchers totaling $513,275.04. Other items include adopting the meeting agenda, approving prior meeting minutes, and public participation.
- Approval of FY24 expense vouchers: $103,040.03
- Approval of FY25 expense vouchers: $501,278.63 and payroll deduction vouchers: $11,996.41, total $513,275.04
- Adoption of the September 12, 2024 regular meeting agenda
- Approval of the August 29, 2024 regular meeting minutes
- Public participation for non-agenda and agenda items
The Governing Board approved several financial items, including building renewal grants and a one-time retention stipend. The board also ratified payroll vouchers, personnel actions, and updated multiple district policies.
- Accepted Building Renewal Grants totaling $447,675.70 (Approved by Consent)
- Approved one-time percentage and retention stipend for ESSER III (4-0)
- Approved Interest Based Negotiations (IBN) Transportation recommendation (4-0)
- Approved FY24 and FY25 Payroll and Expense vouchers (Approved by Consent)
- Approved Personnel Action Items (Approved by Consent)
- Approved 6th grade field trip for Lookout Mountain Elementary to Camp Tontozona (Approved by Consent)
- Approved second reading of policies ACA, ACAA, BBDA, GBK, IHA, and JII (Approved by Consent)
- Tabled second reading of Policy B - BEDBA-Agenda Preparation and Dissemination
🗳️ How they voted (1 roll-call vote)
Regular Governing Board Meeting
The board will consider adopting the meeting agenda, approving minutes from August 14, and approving the consent agenda, which includes ratification of payroll and expense vouchers totaling $12,397,346.24 for FY24 and $36,109,709.73 for FY25. Public participation is also scheduled.
- Approval of FY24 vouchers: $12,397,346.24 in expense payments for August 2024
- Approval of FY25 vouchers: $36,109,709.73 in expense and payroll payments for August 2024
The Governing Board approved a consent agenda containing multiple financial vouchers, personnel actions, and intergovernmental agreements. The board also approved the second reading of four district policies regarding hiring and school attendance.
- Approved FY24 and FY25 Payroll and Expense vouchers
- Approved Personnel Action Items
- Accepted public gifts and donations totaling $19,095.00
- Approved agreement with Valley of the Sun United Way for KidSpace ECE Program
- Renewed agreement with City of Phoenix Parks and Recreation for Phoenix Afterschool Center
- Approved 2024 School Facilities Division Capital Plan Report
- Awarded contract RFP 24.005 to Playground Solutions
- Approved second reading of policies GCF, GDF, JFB, and JHD
🗳️ How they voted (1 roll-call vote)
Regular Governing Board Meeting
The Washington Elementary School District Governing Board will vote on a consent agenda that includes ratifying $4,295,491.51 in FY24 vouchers and $2,621,687.10 in FY25 vouchers. The meeting also features recognitions of students with perfect AASA scores and new school administrators, plus public comment period.
- Approval of FY24 vouchers totaling $4,295,491.51 from various budget sources
- Approval of FY25 vouchers totaling $2,621,687.10 from various budget sources
- Recognition of six students with perfect scores on the Spring 2024 AASA
- Introduction of Shannon Sixel as principal of Palo Verde Middle School and Darren Hiebel as assistant principal at Washington Elementary
- Approval of minutes from the July 25, 2024 regular meeting
The Governing Board adopted a new governance framework and approved a comprehensive consent agenda. The consent agenda included personnel actions, travel authorizations, and various vendor contracts. The board also recognized students for perfect AASA test scores.
- Adopted Student Outcomes Focused Governance Framework (3-1)
- Approved Consent Agenda including FY24 and FY25 vouchers (5-0)
- Approved $11,649.00 in public gifts and donations (5-0)
- Approved travel for Tamillia Valenzuela to CUBE Conference in Las Vegas (5-0)
- Approved travel for Dr. Lyn Bailey to West Education Congress in Coronado (5-0)
- Approved affiliation agreement with University of Phoenix for social worker interns (5-0)
- Approved MOA with Valley of Sun United Way for SAAM (5-0)
- Accepted Building Renewal Grants totaling $9,051.38 (5-0)
🗳️ How they voted — 1 divided vote
Regular Governing Board Meeting
The Washington Elementary School District Governing Board approved routine procedural items including the consent agenda, which contained over $8.1 million in payroll and expense vouchers for fiscal years 2024 and 2025. The board also adopted the meeting agenda, approved previous meeting minutes, and heard public participation. The meeting included a land acknowledgement and pledges.
- Approval of $7,175,311.91 in FY24 vouchers (payroll and expenses)
- Approval of $988,623.16 in FY25 vouchers (payroll and expenses)
- Adoption of the July 25, 2024 regular meeting agenda
- Approval of the July 11, 2024 regular meeting minutes
The Governing Board approved several items via a consent agenda, including contracts for learning kits and an intergovernmental agreement for refugee school support. The board also ratified payroll vouchers and personnel actions.
- Approved Intergovernmental Agreement with AZ Department of Economic Security for Afghan Refugee School Impact (ASRI) initiative
- Awarded IFB 24.016 contract for Learning & Classroom Kits to KiwiCo Inc. and STIIX LLC
- Approved FY24 and FY25 Payroll and Expense vouchers
- Approved Personnel Action Items
- Approved out-of-state travel for Board Member Tamillia Valenzuela to Dallas, TX (October 14-15, 2024)
- Approved 2024-2025 Qualified Evaluators for teacher performance evaluation system
- Adopted July 25, 2024 Regular Meeting Agenda (3-0)
- Approved July 11, 2024 Regular Meeting Minutes (3-0)
🗳️ How they voted (1 roll-call vote)
Regular Governing Board Meeting
The Washington Elementary School District Governing Board met to approve routine administrative and financial items. The board ratified $4,739,522.53 in payroll and expense vouchers, approved personnel actions, and authorized cooperative purchasing contracts for the 2024-2025 school year. The agenda consisted primarily of procedural and consent agenda items rather than public hearings or policy debates.
- Approval of $4,739,522.53 in payroll and expense vouchers
- Approval of personnel action items
- Authorization of cooperative purchase contracts with 1GPA, ADE, GPPCS, and SAVE
The Governing Board approved the Adopted Expenditure Budget for Fiscal Year 2024-2025 and awarded a K-8 science core curriculum contract to McGraw Hill. The board also approved personnel actions, payroll vouchers, and agreements for student teacher placements and school resource officers.
- Approved Adopted Expenditure Budget for Fiscal Year 2024-2025 (5-0)
- Awarded RFP #24.011 for K-8 Science Core Curriculum to McGraw Hill (5-0)
- Approved renewal agreement for student teacher placement with Arizona Christian University (3-2)
- Approved Intergovernmental Agreement with City of Phoenix for School Resource Officers at nine schools (3-2)
- Approved Consent Agenda including payroll vouchers, personnel actions, and annual contract renewals (5-0)
- Approved Intergovernmental Cooperative Purchase Authorizations for 1GPA, ADE, GPPCS, and SAVE (5-0)
- Adopted July 11, 2024 Regular Meeting Agenda (5-0)
- Approved June 27, 2024 Virtual Meeting Minutes (5-0)
🗳️ How they voted (1 roll-call vote)
Regular Governing Board Meeting - (VIRTUAL ONLY)
The Washington Elementary School District Governing Board held a routine virtual meeting on June 27, 2024. The board approved the consent agenda, which included $8,616,754.85 in payroll and expense vouchers and personnel action items. The meeting also included adoption of the agenda and approval of minutes from previous meetings.
- Approval of $8,616,754.85 in payroll and expense vouchers for FY24 (check runs and deduction checks)
- Approval of personnel action items (details in supporting document)
- Adoption of the June 27, 2024 regular meeting agenda
- Approval of minutes from June 13, 2024 regular meeting and June 21-22, 2024 special meetings
The Governing Board approved the proposed expenditure budget for the 2024-2025 fiscal year. The board also passed a consent agenda including several grants, intergovernmental agreements, and personnel actions.
- Approved Proposed Expenditure Budget for FY 2024-2025 (4-0)
- Approved $37,999.00 in public gifts and donations (4-0)
- Approved $25,500.00 Musical Instrument Museum (MIM) Field Trip Grant (4-0)
- Approved First Things First FY25 Grant Renewal for Family Resource Centers (4-0)
- Approved ADE Private Day School List for 2024-2025 (4-0)
- Approved renewal agreement with Gabriel's Angels Pet Therapy Program (4-0)
- Approved Intergovernmental Agreement with City of Phoenix for Head Start (4-0)
- Approved payroll and expense vouchers (4-0)
🗳️ How they voted (3 roll-call votes)
Special Meeting -Study Session
The Governing Board met for a special study session focused on Student Outcomes Focused Governance (SOFG). The session included discussions on mindset, knowledge, and skills facilitated by Dr. Jacinto "Cinto" Ramos.
- Discussion on Student Outcomes Focused Governance (SOFG) facilitated by Dr. Jacinto "Cinto" Ramos
The Governing Board conducted day two of a Student Outcomes Focused Governance study session facilitated by Dr. Cinto Ramos. The session covered mindset, knowledge, and skills. No substantive policy decisions were made.
- Adopted the June 21, 2024 Special Meeting Agenda (3-0)
🗳️ How they voted (1 roll-call vote)
Special Meeting -Study Session
The Washington Elementary School District Governing Board is holding a special meeting and study session on June 21, 2024, focused on Student Outcomes Focused Governance (SOFG) facilitated by Dr. Jacinto Ramos. The session covers mindset, knowledge, and skills from 10 a.m. to 5 p.m. with a lunch break. No decisions or votes on policy or contracts are scheduled.
- Study session on Student Outcomes Focused Governance (SOFG) with facilitator Dr. Jacinto Ramos
- Session topics: Mindset (10 a.m.–12 p.m.), Knowledge & Skills (12:45 p.m.–5 p.m.)
- Board adopted the meeting agenda as presented
The Governing Board conducted a study session on Student Outcomes Focused Governance facilitated by Dr. Cinto Ramos. The session focused on mindset, knowledge, and skills. No substantive policy or budget decisions were recorded.
- Adopted the June 21, 2024 Special Meeting Agenda (3-0)
🗳️ How they voted (1 roll-call vote)
Regular Governing Board Meeting
The Governing Board met to approve the meeting agenda and minutes from previous May and June sessions. The board also reviewed and ratified payroll and expense vouchers for the 2024 fiscal year.
- Approval of payroll and expense vouchers totaling $33,997,497.98
- Approval of May 23, 2024 Regular Meeting minutes
- Approval of May 29, 2024 Special Meeting minutes
- Approval of June 6, 2024 Special and Executive Session Meeting minutes
The Governing Board approved the community use and extracurricular fee structures for the 2024-2025 school year. The board also awarded contracts for tree trimming, transportation, and special education services. Additionally, the board accepted $59,082.59 in public gifts and donations.
- Approved public gifts and donations totaling $59,082.59 (5-0)
- Approved 2024-2025 Community Use of School Facilities Fee Structure (5-0)
- Approved 2024-2025 Extracurricular Fee Schedule (5-0)
- Awarded Tree Trimming Services contract to Murphey Trees, Outdoor Systems Management, and Urban Forest (5-0)
- Awarded Contract Transportation RFP to 14 vendors including A1 Transit and First Student (5-0)
- Awarded MRO Supplies and Service Supplemental contract to five vendors including Rich & Sons Plumbing (5-0)
- Approved moving forward with The Trust Model Policy Services (5-0)
- Approved RFP #24.001 for Special Education & Other Substitute Services vendors (5-0)
🗳️ How they voted (1 roll-call vote)
Special Governing Board Meeting - Executive Session
The Governing Board met in a special session and executive session to evaluate the performance of Superintendent Dr. Paul Stanton. The board discussed the Superintendent's progress on goals outlined in Governing Board policy CBI-EA.
- Awarded Superintendent Dr. Paul Stanton 66% of his performance pay for Goal #2 and #3
Special Governing Board Meeting
The Governing Board discussed membership and policy services with the Arizona School Boards Association (ASBA) for the 2024-2025 fiscal year. The board also reviewed alternative policy service providers and the ASBA 2024 Political Agenda.
- Discussion of ASBA membership and policy services with a fiscal impact of $10,440.00
- Comparison of policy providers including ASBA ($38,650.00), Copper State Education Alliance ($1.00 for 2024-2025), and The Trust Model Policy ($1,495.00)
- Motion to table the approval of a policy service provider beginning July 1, 2024
- Motion to not submit for the ASBA 2024 Political Agenda
The Governing Board voted to decline submission of the Arizona School Boards Association (ASBA) Proposed 2024 Political Agenda. A proposal to approve a policy service provider was tabled, and no action was taken regarding ASBA membership and policy services.
- Approved May 29, 2024 Special Meeting Agenda (5-0)
- Tabled approval of a Policy Service Provider beginning July 1, 2024 (3-2)
- Decided not to submit the ASBA Proposed 2024 Political Agenda (4-1)
🗳️ How they voted (1 roll-call vote)
Regular Governing Board Meeting
The Washington Elementary School District Governing Board approved a consent agenda that included payroll and expense vouchers totaling $19,953,812.32, as well as personnel action items. The board also adopted the meeting agenda and approved minutes from the prior meeting. Public participation was held for both non-agenda and agenda items.
- Approval of vouchers totaling $19,953,812.32 for payroll and expenses
- Approval of personnel action items
- Adoption of the May 23, 2024 Regular Meeting agenda
- Approval of May 9, 2024 Regular Meeting minutes
- Public participation period for comments
The Governing Board approved boundary changes for Alta Vista and Washington Elementary Schools. The board also approved several consent agenda items, including E-rate funds and health service agreements. Two items regarding policy services and the ASBA political agenda were tabled.
- Approved proposed boundary changes for Alta Vista and Washington Elementary Schools (5-0)
- Approved $321,548.40 in E-Rate funds for 2024-2025 (5-0)
- Approved IGA with Maricopa County Department of Public Health for dental sealant services (5-0)
- Approved FY24-25 Johnson O'Malley Subcontract Agreement with Navajo Nation (5-0)
- Approved Memorandum of Understanding with Touchstone Health Services (5-0)
- Approved second reading of policies for Board Governance, Support Services, and Instructional Program (5-0)
- Tabled Governing Board Professional Membership and Policy Services item (4-1)
- Tabled Arizona School Boards Association Proposed 2024 Political Agenda (5-0)
🗳️ How they voted (1 roll-call vote)
Employee Benefit Trust Board Agenda for Regular Meeting
The Employee Benefit Trust Board will review several monthly reports including the April 2024 experience report and financial statements. The board is also scheduled to receive updates regarding health, wellness, and open enrollment.
- WESD Monthly Experience Report through April 2024
- Monthly Financial Statements for April 2024
- Health and Wellness Update
- Open Enrollment Update
- Approval of minutes from the April 16, 2024 Regular Meeting
The Board approved the agenda for the May 21, 2024 meeting and the minutes from the April 16, 2024 meeting. Members reviewed monthly experience reports, financial statements, and health and wellness updates.
- Adopted the Regular Agenda (3-0)
- Approved minutes from the April 16, 2024 Regular Meeting (3-0)
🗳️ How they voted (2 roll-call votes)
Regular Governing Board Meeting
The Washington Elementary School District Governing Board will vote on a consent agenda that includes $3,671,871.62 in expense vouchers and personnel action items. A public hearing is scheduled before the regular meeting. The agenda also includes school highlights from Alta Vista, Cactus Wren, and Ocotillo Elementary, plus approval of prior meeting minutes and procedural items.
- Approval of $3,671,871.62 in expense vouchers
- Approval of personnel action items
- School highlights from Alta Vista, Cactus Wren, and Ocotillo Elementary
- Adoption of the May 9, 2024 regular meeting agenda
- Approval of April 25, 2024 regular meeting minutes
The Governing Board approved the 2023-2024 Revised Annual Expenditure Budget #2 and the ASBA 2024 Political Agenda. A consent agenda was passed covering personnel actions, insurance contracts, and teacher pay plans. The board also held a public hearing regarding proposed boundary changes for Alta Vista and Washington elementary schools.
- Approved 2023-2024 Revised Annual Expenditure Budget #2 (5-0)
- Approved ASBA Proposed 2024 Political Agenda (5-0)
- Approved Consent Agenda including payroll and expense vouchers (5-0)
- Approved $14,129.65 in public gifts and donations (5-0)
- Approved renewal agreement with Desert Mission Food Bank (5-0)
- Awarded Specific Stop Loss Insurance contract to Sun Life Assurance Company of Canada (5-0)
- Approved Teacher Evaluation and Performance Pay Plan for SY24-25 (5-0)
- Approved stipends and temporary system for 2024-2025 school year (5-0)
Regular Governing Board Meeting
The Washington Elementary School District Governing Board approved a consent agenda including $8,775,618.16 in vouchers for payroll and expenses, and personnel action items. The board also adopted the meeting agenda and minutes from the previous meeting. School highlights were presented from Chaparral Elementary, Desert Foothills Junior High, and Lookout Mountain Elementary. A public participation period allowed residents to comment on non-agenda items.
- Approval of $8,775,618.16 in vouchers for payroll and expense payments
- Approval of personnel action items (details in attached document)
- Adoption of April 11, 2024 regular meeting minutes
- School highlights from Chaparral Elementary, Desert Foothills Junior High, and Lookout Mountain Elementary
- Public participation for non-agenda items
The Governing Board approved the consent agenda, which included payroll vouchers, personnel actions, and a memorandum of understanding with Callahan Care. The board also authorized art supply contracts and travel for board member Tamillia Valenzuela.
- Approved April 25, 2024 Regular Meeting Agenda (3-0)
- Approved April 11, 2024 Regular Meeting Minutes (3-0)
- Approved Consent Agenda (3-0)
- Approved Payroll and Expense vouchers
- Approved Personnel Action Items
- Approved Memorandum of Understanding with Callahan Care
- Approved travel for Tamillia Valenzuela to NALEO Conference in Las Vegas, NV
- Awarded BID #24.007 Art Supplies to Arizona Art Supply, Cascade School Supplies, National Art & School Supplies, Pyramid School Products, and School Specialty
🗳️ How they voted (1 roll-call vote)
Employee Benefit Trust Board Agenda for Regular Meeting
The Washington Elementary School District Employee Benefit Trust Board will hold a regular meeting to elect a chairperson for the remainder of 2024, review and discuss the amended and restated Employee Benefit Trust Agreement, and receive reports on monthly experience, financial statements, and wellness updates. The board will also vote to approve minutes from previous meetings and discuss future meeting dates.
- Election of Trust Board Chairperson for the remainder of 2024
- Review of the Amended and Restated Employee Benefit Trust Agreement approved by the WESD Governing Board on March 14, 2024
- Approval of minutes from the October 17, 2023 Regular and Executive Session Meeting and the March 12, 2024 Special Meeting
- Monthly Financial Statements for July 2023 through March 2024
- Health and Wellness Update from WESD Wellness and Valley Schools Management Group
The Board elected a new Chairperson and established a quarterly meeting schedule for 2024 and 2025. The Board also approved minutes from two previous meetings and adopted the regular agenda.
- Elected Lindsey M Peterson as Chairperson (4-0)
- Approved October 17, 2023 Regular and Executive Session Meeting minutes (4-0, 1 abstain)
- Approved March 12, 2024 Special Meeting minutes (4-0, 1 abstain)
- Set quarterly meeting dates for May 21, 2024, September 17, 2024, January 21, 2025, and April 22, 2025 (5-0)
- Adopted the Regular Agenda (4-0)
🗳️ How they voted (2 roll-call votes)
Regular Governing Board Meeting
The Governing Board met to approve payroll and expense vouchers and recognize district spelling bee winners. The board also voted to adopt the meeting agenda and approve minutes from previous March and April sessions.
- Approval of payroll and expense vouchers totaling $28,521,776.61
- Recognition of 2024 District Spelling Bee winners from multiple schools
- Approval of March 14, 2024 Regular Meeting Minutes
- Approval of April 1, 2024 Special, Executive, and Study Session Meeting Minutes
The Governing Board approved a construction contract for the Chaparral Elementary School Site Circulation Project. The board also approved several grants, intergovernmental agreements, and new job descriptions via a consent agenda.
- Approved $2,338,717 contract with Sun Valley Builders for Chaparral Site Circulation Project (4-0)
- Approved Salary Systems, Stipends and Temporary Salary Systems for 2024-2025 (4-0)
- Accepted Local Initiatives Support Corporation Grant of $50,000 (Approved by Consent)
- Accepted Building Renewal Grant of $1,019.41 (Approved by Consent)
- Approved public gifts and donations totaling $8,763.01 (Approved by Consent)
- Approved new job descriptions for K-3 Literacy Coach and Refugee Program Coach and Parent Liaison (Approved by Consent)
- Approved agreements with GreenHeart Exchange Teach USA, GeoVisions, and St. Mary's Food Bank (Approved by Consent)
- Approved IGAs with Maricopa County School Superintendent and City of Phoenix Head Start Program (Approved by Consent)
🗳️ How they voted (1 roll-call vote)
Special Meeting - Executive and Study Session Governing Board Meeting
The Governing Board held a special meeting that included an executive session to discuss the grievance appeal of Donald Tracy, District Safety Officer I, followed by a public action item where the board voted to deny the appeal. The meeting also included a study session on enrollment trends and marketing strategies.
- Executive session and action on grievance appeal of Donald Tracy, District Safety Officer I
- Board voted to deny the grievance appeal, stating issues raised are not a policy violation
- Presentation on student enrollment trends with focus on Kindergarten
- Open enrollment summary and student withdrawal trends with survey results
- Brand awareness and future enrollment marketing plans
The Governing Board denied the grievance appeal of Donald Tracy, District Safety Officer I, stating the issues raised were not a policy violation. The board also received information regarding current enrollment and marketing strategies during a study session.
- Denied grievance appeal of Donald Tracy (4-0)
🗳️ How they voted (1 roll-call vote)
Regular Governing Board Meeting
The Governing Board met to conduct regular business, including the adoption of the meeting agenda and approval of previous minutes. The session included a school highlight featuring Richard E. Miller, Tumbleweed, and Shaw Butte Elementary schools.
- Approval of $3,967,832.09 in FY24 expense vouchers
- Approval of $95,492.54 in FY24 payroll live check vouchers
- Approval of $5,918,985.85 in FY24 payroll deduction vouchers
- School highlights for Richard E. Miller Elementary, Tumbleweed Elementary, and Shaw Butte Elementary
The Governing Board approved funding for employee benefits and several trust dissolutions. The board also authorized a one-time ESSER III retention stipend and approved personnel actions, including a new Assistant Superintendent of Human Resources.
- Approved estimated funding of $15,827,070.00 and benefit plan designs
- Approved one-time ESSER III retention stipend
- Approved Amended and Restated Employee Benefits Trust
- Dissolved Casualty Self-Insurance Trust
- Dissolved Worker's Compensation Self-Insurance Trust
- Approved 2023-2024 Interest Based Negotiations (IBN) Recommendation #3 (4-1)
- Approved Personnel Action Items
- Approved $7,361.00 in public gifts and donations
Employee Benefit Trust Board Agenda for Special Meeting
This is a special meeting of the Washington Elementary School District Employee Benefit Trust Board. The board will adopt the agenda, allow public comment, and review Governing Board action items pertaining to the Trust Board. No other substantive decisions are scheduled.
- Call to order and roll call
- Adoption of the regular agenda
- Public participation (up to 3 minutes per speaker)
- Review of Governing Board action items regarding the Trust Board (discussion)
- Adjournment
The board met for a special meeting on March 12, 2024. No substantive policy or financial decisions were recorded beyond the adoption of the agenda and the adjournment of the meeting.
- Adopted the Special Agenda (4-0)
🗳️ How they voted (1 roll-call vote)
Special Meeting - Executive Session and Study Session
The board will hold an executive session to discuss legal advice on establishing a self-insurance trust for employee benefits, workers' compensation, and liability insurance. Following that, the board will reconvene for a study session on school finance, presented by Assistant Superintendent Danny O'Brien, covering K-12 funding in Arizona, budget limits, revenue sources, and spending. The meeting also includes procedural items such as adopting the agenda and adjournment.
- Executive session for legal advice on self-insurance trust for employee benefits, workers' compensation, and liability insurance
- School finance study session covering key concepts, budget limits, funding sources, WESD expenditures, and state factors
- Adoption of the March 4, 2024 Special, Executive, and Study Session agenda
- Reconvening of the regular meeting after executive session
- Motion to adjourn at 8:30 p.m.
The Governing Board convened an executive session to consult with attorneys regarding the legal foundation of a self-insurance trust for employee benefits, worker's compensation, and liability insurance. Additionally, the board received an overview of school funding during a study session.
- Adopted the March 4, 2024 meeting agenda (4-0)
- Approved call for executive session regarding self-insurance trust legal advice (4-0)
- Approved motion to reconvene the regular meeting (4-0)
- Approved motion to adjourn at 8:30 p.m. (4-0)
🗳️ How they voted (1 roll-call vote)
Regular Governing Board Meeting
The Washington Elementary School District Governing Board will meet to consider a consent agenda that includes approval of $9,319,111.17 in payroll and expense vouchers. The board will also adopt the meeting agenda, approve prior meeting minutes, and recognize National Board Certified Teachers. School highlights from Cholla Middle School, Arroyo Elementary, and Sunburst Elementary are scheduled.
- Approval of vouchers totaling $9,319,111.17 for payroll and expenses
- Recognition of National Board Certified Teachers from several schools
- Adoption of the regular meeting agenda and approval of February 8 and February 13, 2024 meeting minutes
- Public participation period for non-agenda and agenda items
The Governing Board approved two major construction contracts for Palo Verde Middle School and Maryland School. The board also approved base salary increases for certified staff and instructional coaches.
- Approved $6,890,486 contract to Chasse Building Team for Maryland School renovations (5-0)
- Approved $1,747,497 contract to CORE Construction for Palo Verde Middle School Phase Two (5-0)
- Approved base salary increases for certified salary, instructional coach, and social worker systems (5-0)
- Accepted FY2023 financial and compliance audit from HeinfeldMeech (5-0)
- Approved $7,275 in public gifts and donations (5-0)
- Accepted $8,680 Building Renewal Grant (5-0)
- Approved settlement of claim against the District for FY2023 invoices (5-0)
- Approved payroll and expense vouchers (5-0)
🗳️ How they voted (1 roll-call vote)
Special Meeting - Executive Session
The Governing Board met in a special executive session to discuss the evaluation of the Superintendent. The meeting included a call to order, the adoption of the agenda, and a formal reconvening before adjournment.
- Executive session for the evaluation of the Superintendent pursuant to A.R.S. 38-431.03 (A1)
The Governing Board met in a special session to conduct an executive session for the evaluation of the Superintendent. No other substantive decisions were recorded.
- Adopted the February 13, 2024 Special and Executive Session Agenda (5-0)
- Approved call for Executive Session for Superintendent evaluation (5-0)
🗳️ How they voted (1 roll-call vote)
Regular Governing Board Meeting
The Governing Board met to conduct regular business, including the approval of meeting minutes and personnel action items. The board also reviewed school highlights from Abraham Lincoln Traditional, Ironwood Elementary, and Lakeview Elementary.
- Approval of payroll and expense vouchers totaling $8,627,907.16
- Approval of Personnel Action Items
- School highlights for Abraham Lincoln Traditional, Ironwood Elementary, and Lakeview Elementary
The Governing Board approved the 2023-2024 Interest Based Negotiations Recommendation #1 and a renewal agreement for student teacher placements with Maricopa County Community College District. The board also accepted building renewal grants and approved payroll and personnel items. A resolution supporting Washington Professional Educators failed due to a lack of a second motion.
- Approved 2023-2024 Interest Based Negotiations (IBN) Recommendation #1 (4-0)
- Approved renewal agreement for student teacher placements with Maricopa County Community College District (4-0)
- Accepted Building Renewal Grants totaling $3,815.79 (4-0)
- Approved Payroll and Expense vouchers (4-0)
- Approved Personnel Action Items (4-0)
- Resolution Supporting Washington Professional Educators failed (no second)
🗳️ How they voted (1 roll-call vote)
Regular and Executive Session Governing Board Meeting
The Governing Board will enter executive session to discuss interest-based negotiations with employee organizations regarding salaries and fringe benefits for 2023-2024. After reconvening, they will approve the January 11, 2024 regular meeting minutes and a consent agenda of unspecified items. The meeting also includes land acknowledgement, public participation, and other procedural items.
- Executive session under ARS 38-431.03(A5) for employee salary negotiations
- Approval of January 11, 2024 regular meeting minutes
- Adoption of the meeting agenda (already voted 4-0)
- Land acknowledgement recognizing O’odham Hohokam, Akimel O’odham, and O’odham Piipash
- Consent agenda approval (items not specified in provided text)
The Governing Board approved several service contracts, including medical benefits via United Healthcare and non-medical benefits through multiple providers. The board also approved personnel contracts for the 2024-2025 school year and various operational vouchers.
- Approved RFP #24.003 for Employee Medical Benefits to United Healthcare (5-0)
- Approved RFP #24.004 for Employee Non-Medical Benefits to Ameritas, EyeMed, Symetra, and Deer Oaks (5-0)
- Approved Administrative, Certified, Psychologist, and Support Services contracts for 2024-2025 (5-0)
- Approved RFQ #23.008 for Chaparral Site Circulation Project to Sun Valley Builders (5-0)
- Approved BID #23.025 for Learning Kits & Support Materials Supplemental to Blue Star and Kiwico (5-0)
- Approved acceptance of public gifts and donations totaling $6,779.30 (5-0)
- Acknowledged five schools applying for the $2.7 million 21st Century Community Learning Center Grant (5-0)
- Approved out-of-state travel for Board Member Tamillia Valenzuela to Louisville, KY (5-0)
🗳️ How they voted (1 roll-call vote)
Regular and Executive Session Governing Board Meeting
The Governing Board held an executive session for legal advice on Exhibit A of the Superintendent's contract regarding Performance Pay, then voted to adopt amendments including adjusting a strategic plan metric from 33% to 34% and adding a performance pay award checkbox. The board also held its organizational meeting to elect officers, read a land acknowledgement, and approved the consent agenda.
- Discussion and vote on Superintendent Contract Exhibit A with amendments (strategic plan metric 33% to 34%; performance pay award checkbox)
- Organization of the Board: election of President and Vice President per A.R.S. 15-321 and policy BDA
- Land acknowledgement recognizing O’odham Hohokam, Akimel O’odham, and O’odham Piipash ancestral lands
- Approval of consent agenda including December 11, 2023 regular meeting minutes
- Executive session for legal advice on superintendent contract (A.R.S. 38-431.03(A)(3) and (4))
The Governing Board elected its 2024 leadership and approved amendments to the Superintendent's contract and evaluation regulations. The board also approved several consent items, including a donation and a trust board appointment.
- Elected Jenni Abbott-Bayardi as President (3-2)
- Elected Kyle Clayton as Vice President (3-2)
- Adopted Superintendent Contract Exhibit A with amendments to Strategic Plan percentage and Performance Pay Award (5-0)
- Approved $30,679.00 donation from North Phoenix Kiwanis Foundation Inc. (5-0)
- Appointed Aaron Jahneke to the Trust Board for a term ending August 30, 2026 (5-0)
- Approved Ironwood Elementary out-of-county field trip to CampWay, Prescott (5-0)
- Approved addendum to Act One Foundation agreement for virtual reality experience (5-0)
- Approved 2024-2025 Governing Board Meeting Schedule with 6:00 p.m. start time (5-0)