Hartford Public Schools public meetings in 2021

Regular Meeting

The Hartford Board of Education voted to approve a $500,000 contract with Higher Heights for college access support at Bulkeley, Hartford High, and Weaver high schools, and a $104,035 contract with RISE Network for grade 9 on-track support. The board also received committee reports on new immunization and face mask policies, a Bulkeley Phase 7 construction presentation, and updates on transportation and budget.

• Contract approval for Higher Heights Youth Empowerment Programs, $500,000 (ARP funds)
• Contract approval for RISE Network, $104,035 (Barr Grant)
• First reading of policies on immunizations and face masks for students and personnel
• Discussion of transportation vendor extension with Autumn
• Bulkeley Phase 7 Construction presentation moved to regular meeting

The Board of Education approved several service contracts, including agreements with Higher Heights and RISE Network. Members authorized the acceptance of over $1M in state funding for learner engagement and approved construction documents for Bulkeley High School. A collective bargaining agreement with the School Special Police Officers was also passed.

• Approved contract with Higher Heights not to exceed $500,000 (6-0)
• Approved contract with RISE not to exceed $104,035 (6-0)
• Accepted $1,045,580 from State's Learner Engagement and Attendance Program (6-0)
• Approved Bulkeley High School Phase 7 Construction documents (6-0)
• Approved lease agreement with Quadient, Inc. not to exceed $201,279 (6-0)
• Approved minutes from 11/16/21 (6-0)
• Approved Collective Bargaining Agreement with School Special Police Officers, Local 1018D (6-0)

Finance & Audit Committee

The Finance & Audit Committee will vote on contracts and fund acceptance, including the $1,045,580 LEAP program to address student absenteeism and disengagement. Other actions include approving contracts for the RISE Network ($104,035), Higher Heights youth programs ($500,000), and Quadient/Neopost postage meters ($201,279). The committee will also receive updates on the financial sustainability project, year-to-date budget, ESSER spending, and the 2022-23 budget development.

• Acceptance of $1,045,580 in LEAP funds from CREC for student attendance and engagement
• Contract with RISE Network for $104,035 to support 9th-grade on-track achievement at four high schools
• Contract with Higher Heights Youth Empowerment Programs for $500,000 for college access services
• Contract with Quadient/Neopost for $201,279 to upgrade postage meters at 38 devices
• Presentation of initial findings from a strategic assessment of the district

The committee reviewed contracts for RISE, Higher Heights, LEAP, and Quadient and moved them to the regular meeting. Members also received a strategic assessment on the Munis system and budget updates for the 2022-23 cycle.

• Moved RISE contract to regular meeting
• Moved Higher Heights contract to regular meeting
• Moved LEAP contract to regular meeting
• Moved Quadient contract to regular meeting

Family & Community Engagement Committee

The Family & Community Engagement Committee will decide whether to accept $1,045,580 in state LEAP funds to address student absenteeism and disengagement. Members will also receive informational updates on School Governance Councils, the Family & Caregiver Academy, the monthly Welcome Center report, and Title I funds.

• Acceptance of $1,045,580 for the Learner Engagement and Attendance Program (LEAP) from Connecticut's federal COVID-19 recovery funds
• Update on School Governance Councils (informational, discussion)
• Family & Caregiver Academy update (informational, discussion)
• Monthly Welcome Center Report for November 2021 (informational, report, discussion)
• Title I Funds update and Parent Activities Report (discussion)

The committee reviewed the LEAP contract and moved it to the regular meeting. Members also decided to add home visits to the next meeting's agenda to discuss protocols and goals.

• Moved LEAP contract to the regular meeting pending Finance Committee review
• Added home visits as an agenda item for the next committee meeting

Workshop/Special Meeting

The Hartford Public Schools Board held a workshop and special meeting, including a workshop session on the DME SOP implementation update. The board voted unanimously to enter and then exit executive session to discuss a personnel matter concerning Superintendent Dr. Torres-Rodriguez. The meeting concluded with adjournment.

• Workshop session on DME SOP implementation update (discussion only)
• Executive session on personnel matter for Superintendent Dr. Torres-Rodriguez
• Board voted to enter and exit executive session unanimously

Policy Committee

The Hartford Public Schools Policy Committee will hold a first reading of several mandated policies. Items include student and staff face mask policies, health assessments and immunizations, and attendance. No decisions are being made at this meeting; it is a discussion and review.

• Immunizations policy (5153/5141.3) first reading
• Face Masks for students policy (5141.8) first reading
• Face Masks for certified and non-certified personnel policy (4118.237/4218.237) first reading
• Attendance policy (5113) first reading

The Committee conducted first readings for policies regarding immunizations and face masks for students and personnel. The attendance policy was tabled.

• Moved Immunizations policy (5153/5141.3) for first read at next meeting
• Moved Face Masks (Students) policy (5141.8) for first read at next meeting
• Moved Face Masks (Personnel) policy (4118.237/4218.237) for first read at next meeting
• Tabled Attendance Policy

School Choice & Facilities Committee

The School Choice & Facilities Committee will consider approving construction documents for Bulkeley High School Phase 7 (core, shell, and interiors) and receive updates on school choice planning, facilities, and a transportation contract RFP.

• Approval of Bulkeley High School Phase 7 construction documents (core, shell, and interiors) to advance project to state review and bidding
• Update on HPS & RSCO School Choice Planning for 2022-23
• Facilities/Construction Update including Weaver Fire Code
• Review of RFP for transportation contract

The committee reviewed a presentation regarding Bulkeley Phase 7 Construction and moved the item to the Regular Meeting. Other business included a marketing overview from the Office of Enrollment & School Choice and a discussion on transportation vendor extensions.

• Moved Bulkeley Phase 7 Construction presentation to the Regular Meeting

Teaching & Learning Committee

This Teaching & Learning Committee meeting includes two contract proposals for high school transition supports: a $104,035 contract with RISE Network for Grade 9 on-track achievement and a $500,000 contract with Higher Heights Youth Empowerment Programs for college access services for grades 11-12. The committee will also review fall academic data from ELA assessments.

• Contract with RISE Network: $104,035 for Grade 9 on-track achievement at Bulkeley, Hartford High, Kinsella, Weaver
• Contract with Higher Heights Youth Empowerment Programs: $500,000 for college access services at Bulkeley, Hartford High, Weaver
• Review of fall academic data (ELA - iReady, Reading Plus, Insight)

The Teaching & Learning Committee reviewed contracts for RISE and Higher Heights. Both items were moved to the regular meeting pending a final review by the Finance Committee.

• Moved RISE contract to regular meeting pending Finance Committee review
• Moved Higher Heights contract to regular meeting pending Finance Committee review

Regular Meeting

The board approved a $3,277,500 contract with Intervene K-12 for virtual tutoring using ESSER funds, and considered a $217,127 contract with The New Teacher Project for talent management. Committee reports covered construction updates at Bulkeley High School and Burns School, the bus driver shortage, and the school choice calendar.

• Approved $3,277,500 contract with Intervene K-12 for high-dosage tutoring through June 30, 2022 (ESSER funds)
• Proposed $217,127 contract with The New Teacher Project for talent management support through June 30, 2022 (ESSER funds)
• Construction update: Bulkeley High School phase six demolition ongoing; Burns School construction to start January 2022
• Bus driver shortage: all routes staffed, Saturday school to begin Dec. 4, 2021, winter busing under consideration
• School choice calendar: HPS window opens Jan. 3, 2022; RSCO window opened Nov. 8, 2021

The Board of Education approved several service contracts and a facility use agreement. It also adopted a series of policy recodifications and legal reference updates.

• Approved Intervene K-12 contract not to exceed $3,277,500 (4-1)
• Approved The New Teacher Project contract not to exceed $217,127 (6-1)
• Approved DilingerRAD contract not to exceed $136,000 (7-0)
• Approved $600,000 contract amendment for Cumberland Therapy (4-2)
• Approved temporary suspension of Policy 9310 (6-0)
• Adopted policies en masse for recodification and legal updates (5-0)
• Approved Hope Academy 2 facility use agreement with Boys & Girls Club not to exceed $72,000 (5-0)
• Approved minutes from October 19, 2021 meeting (5-0)

Finance & Audit Committee

The Finance & Audit Committee is reviewing several contracts funded by ESSER dollars, including a $3,277,500 online tutoring contract with Intervene K-12, a $217,127 contract with TNTP for talent management improvements, and a $136,000 contract with Dillinger Research for Data Wise process management. Also on the agenda are a contract amendment discussion with Cumberland Therapy, an update on financial sustainability work with ERS, a year-to-date budget report through September 2021, and a progress monitoring update on ESSER II and ARP spending.

• Intervene K-12 online tutoring contract for $3,277,500 (Nov 29 2021 – Jun 30 2022)
• TNTP contract for $217,127 to support Office of Talent Management hiring and onboarding
• DillingerRAD contract for $136,000 to manage district Data Wise improvement process
• Cumberland Therapy contract amendment discussion (no amount listed)
• Update on financial sustainability work with Education Resource Strategies (ERS)

The committee reviewed four service contracts and moved them forward for consideration at the regular meeting. No final approvals or denials were recorded for these items.

• Moved Dilinger RAD contract to regular meeting
• Moved Cumberland Therapy contract to regular meeting
• Moved TNTP contract to regular meeting
• Moved Intervene K-12 contract to regular meeting

Family & Community Engagement Committee

The Family & Community Engagement Committee will receive informational reports and discuss updates, including the monthly Welcome Center report, School Governance Councils update, OFCP events, family engagement calendar, and Title I funds. No votes or decisions are scheduled; the meeting is primarily informational.

• Monthly Welcome Center Report with intake comparison graphs
• School Governance Councils Update including budget development steps
• OFCP Events update
• Family Engagement Events Calendar discussion
• Title I Funds Update discussion

The committee met to receive reports and discuss updates. No substantive decisions or votes were recorded during this meeting.

Policy Committee

This is a procedural meeting of the Hartford Public Schools Policy Committee. The committee will review re-codified policies and legislative updates. No specific decisions or votes are listed in the agenda.

• Review of re-codified policies
• Review of legislative update policies

The committee met to review policy updates. No substantive decisions, votes, or approvals were recorded in the minutes.

School Choice & Facilities Committee

The Hartford Public Schools School Choice & Facilities Committee is meeting virtually to receive updates from the Office of Enrollment & School Choice, Facilities/Construction (including the Weaver Fire Code issue), and Transportation. No votes or decisions are listed; the agenda consists solely of informational updates.

• HPS & RSCO School Choice Planning update
• Facilities/Construction Update including Weaver Fire Code
• Transportation Update

Teaching & Learning Committee

The Teaching & Learning Committee of Hartford Public Schools will discuss an intervention plan for K-12 that includes high-dosage tutoring and receive an overview of the TEVAL teacher evaluation system. A separate item references TNTP (OTM), likely a vendor or program. No votes or decisions are indicated in the agenda.

• Intervene K-12 high-dosage tutoring discussion
• TEVAL teacher evaluation overview
• TNTP (OTM) item listed

Regular Meeting

The Hartford Board of Education met on October 19, 2021, at Weaver High School. The board approved two contracts totaling $344,035: $232,800 for Hartford Parent University to lead family learning sessions and $111,235 for TNTP to develop a Parent Educator Academy. Committee reports covered transportation, facilities, school choice, and policy updates. No other votes were taken.

• Approved $232,800 contract with Hartford Parent University for family learning sessions at 8 schools
• Approved $111,235 contract with TNTP for a Parent Educator Academy design
• Discussed Ready CT contract pending financials review (no vote)
• Reported $1,970,993.41 spent from $2M Alliance Grant for facilities projects
• Transportation update: bus driver shortage managed, all routes covered

The Board approved four service contracts and two policy updates, including graduation requirements. It also authorized the acceptance of over $2.9 million in adult education grants. A significant portion of the meeting included public comments regarding staff retention, safety, and union contract demands.

• Approved Hartford Parent University contract up to $232,800 (5-0)
• Approved TNTP, Inc. contract up to $111,235 (4-1)
• Approved Blue Hills Civic Association contract up to $285,000 (5-0)
• Approved ReadyCT contract up to $246,980 (5-0)
• Adopted Policy 0000 Core Beliefs and Commitments (5-0)
• Adopted amended Policy 6140 - Graduation Requirements (5-0)
• Accepted $2,802,300 Adult Education Provider Grant (5-0)
• Accepted $116,304 Cooperating Eligible Entity grant (5-0)

Finance & Audit Committee

The Finance & Audit Committee will discuss several contracts and grants, including a motion to authorize a $285,000 contract with Blue Hills Civic Association for community school programming at Weaver High School. Other informational items include partnerships with Hartford Parent University ($232,800), TNTP ($111,235), and ReadyCT ($246,980), as well as acceptance of $2.8 million in adult education grants. The committee will also receive an update on financial sustainability work with ERS and discuss the 2022-23 budget development calendar.

• Motion to authorize $285,000 contract with Blue Hills Civic Association for community school programming at Weaver High School (ESSER II funds)
• $232,800 partnership with Hartford Parent University for family learning sessions at 8 schools (ESSER and School Improvement Grant)
• $111,235 contract with The New Teacher Project (TNTP) for Parent Educator Academy design (ESSER II)
• Acceptance of $2,802,300 in Adult Education Grants plus $116,304 in cooperating entity grants for GED, ESL, and citizenship programs
• Discussion of 2022-23 Budget Development Calendar and update on financial sustainability work with ERS

The committee discussed contracts for Hartford Parent University, Blue Hills Civic Association, Ready CT, and Adult Education grants. These items were moved to the regular meeting for further action. The committee also reviewed the 2022-23 Budget Development Calendar and spending reports for ESSER II and ARP.

• Moved contracts for Hartford Parent University, Blue Hills Civic Association, Ready CT, and Adult Education grants to the regular meeting

Workshop/Special Meeting

The Hartford Public Schools Board will hold a workshop session to discuss reimagining the teacher role. Following the workshop, the board will vote to enter executive session to discuss a personnel matter involving Superintendent Dr. Torres-Rodriguez. The meeting will then adjourn.

• Workshop discussion on reimagining the teacher role experience (discussion/information item)
• Motion to enter executive session for personnel matter regarding Superintendent Dr. Torres-Rodriguez
• Motion to exit executive session and adjournment

Policy Committee

The Hartford Public Schools Policy Committee will discuss and review the graduation policy, including potential revisions to requirements. They will also review en masse policy updates and hold a discussion on discipline policies, including conduct, weapons, and related procedures.

• Review of Graduation Policy (HPS 6140) and proposed regulations
• Discussion of Discipline Policy, including conduct and weapons (Policy 5131 and 5133)
• Review of en masse policy updates (no details provided in agenda)

The committee met to address the Graduation Policy, review en masse policy updates, and discuss the Discipline Policy. The minutes do not record any formal decisions, votes, or approved actions.

Family & Community Engagement Committee

The Family & Community Engagement Committee will consider three contracts: Hartford Parent University for $232,800, The New Teacher Project for $111,235, and Blue Hills Civic Association for $285,000 to support community‑school programs. The committee will also receive reports on the Welcome Center, School Governance Councils, and Family Learning Sessions. Finally, members will discuss the district’s Community Schools strategy.

• Approve contract with Blue Hills Civic Association – $285,000 (Oct 2021‑Jul 2022)
• Approve contract with Hartford Parent University – $232,800 (Sep 2021‑Jun 2022)
• Approve contract with The New Teacher Project – $111,235 (Oct 2021‑Apr 2022)
• Review Monthly Welcome Center End‑of‑Year Report (September 2021)
• Discuss Overview of Community Schools Strategy

The committee discussed contracts for Hartford Parent University, The New Teacher Project, and Blue Hills Civic Association. These items were moved to the regular meeting following a pending financial review by the Finance Committee. The overview of the Community Schools Strategy was tabled.

• Moved Hartford Parent University, The New Teacher Project, and Blue Hills Civic Association contracts to regular meeting pending Finance Committee review
• Tabled Overview of Community Schools Strategy

School Choice & Facilities Committee

The School Choice & Facilities Committee will receive informational updates on facilities and construction, including the Weaver Fire Code; on enrollment reporting and school choice planning; and on transportation. No votes or action items are scheduled.

• Facilities/Construction Update with Weaver Fire Code discussion
• October 1 Enrollment Reporting update
• HPS & RSCO School Choice Planning update
• Transportation Update

The committee received reports on the expenditure of a $2 million Alliance Grant and current busing operations. No formal votes were recorded; the meeting consisted of departmental updates and board member inquiries.

• Reported $1,970,993.41 spent of $2,000,000 Alliance Grant
• Confirmed all bus routes are currently staffed daily despite driver shortages

Teaching & Learning Committee

The Teaching & Learning Committee will consider accepting $116,304 in adult education grants from the Urban League and Literacy Volunteers of Greater Hartford. They will also discuss a $246,980 Ready CT contract to design a new Computer Science career pathway at Bulkeley High School, funded by ESSER. Additionally, the committee will receive an informational presentation on the HPS MTSS Academic Framework.

• Adult Education Grant – Urban League: $6,076 (Acceptance of Funds)
• Adult Education Grant – Literacy Volunteers of Greater Hartford: $110,228 (Acceptance of Funds)
• Ready CT contract: $246,980 from ESSER, Oct 2021 – June 2022, for CS pathway design at Bulkeley High
• HPS MTSS (Academic) Framework – informational presentation and discussion

The committee discussed the ReadyCT contract and the potential for students to earn high school credit. The contract was moved to the regular meeting pending financial review by the Finance Committee. The committee also reviewed a presentation on the HPS MTSS Framework for general education students needing ELA and math support.

• Moved ReadyCT contract to regular meeting pending Finance Committee review

Board Retreat

The Hartford Public Schools Board is holding a virtual retreat to discuss committee process review, board meeting decorum, and old business. The agenda contains no specific proposals, votes, or financial items—only procedural discussion topics.

• Committee Process Review — discussion and information item
• Board Meeting Decorum — discussion item
• Old Business — discussion item

Regular Meeting

The Hartford Board of Education will hear reports and consider a first reading of a revised graduation policy that would set credit requirements for the class of 2022. The board will also review a comprehensive audit of district policies and receive updates on enrollment, transportation, and school construction projects. Several contracts for professional services are proposed for approval.

• First reading of graduation policy to set credit requirements for class of 2022 (currently 24, proposed to go to 25)
• Policy committee audit finds 226 of 247 policies appropriate, recommends modifications to 21 and adding 19 mandated policies
• Contracts for approval: ReVISION Learning, UConn Athletic Trainers, International Institute of Restorative Practices (IIRP)
• Enrollment update: 17,521 students, average daily attendance 83-85%
• Facilities updates: Bellizzi School closed due to power issue, BHS construction on track, Betances/Wish/Kennelly projects delayed

The Board approved several service contracts and construction documents for Bulkeley High School. It also accepted over $3 million in state grant funding. A significant portion of the meeting consisted of public comments regarding staff pay, shortages, and student safety.

• Accepted $3,035,624 from CT State Department of Education School Improvement Grant (6-0)
• Approved contract with International Institute of Restorative Practices up to $123,335 (5-0)
• Approved contract with Language Line Services, Inc. up to $120,000 (6-0)
• Approved contract amendment for Qualtrics Services up to $54,500 (6-0)
• Approved construction documents for Bulkeley High School Phase 6 (6-0)
• Approved minutes from 8/17/21 (6-0)

Finance & Audit Committee

The Finance & Audit Committee will review several informational items, including contracts for Language Line services ($120,000), Hartford Parent University ($232,800), International Institute of Restorative Practices ($123,335), and Qualtrics services ($54,500). It will also consider the acceptance of a $3,035,624 School Improvement Grant for SIG Schools across multiple campuses. Additionally, the committee will discuss budgetary transfers, the 2020‑21 end‑of‑year report, the preliminary FY 2020‑21 surplus, and provide updates on the July 2021 budget and strategic assessment.

• Acceptance of $3,035,624 School Improvement Grant for SIG Schools (allocations to Weaver, SMSA, Milner, MLK, Burns, SAND, Wish)
• Language Line Services contract amendment to $120,000, funded by Priority Grant and ESSER Funds
• Hartford Parent University partnership funding of $232,800 from ESSER Funds and School Improvement Grant
• International Institute of Restorative Practices contract for $123,335 funded by ESSER Funds
• Qualtrics Services contract amendment to $54,500 (original $49,500) funded by ESSER Funds

The committee moved contracts for Language Line, the International Institute of Restorative Practices (IIRP), and Qualtrics Services to the Regular Meeting. The Hartford Parent University contract was moved to the Leadership Meeting for further discussion. The committee also noted a future Finance Strategic Assessment to be conducted by CliftonLarsonAllen (CLA).

• Moved Language Line contract to Regular Meeting
• Moved International Institute of Restorative Practices (IIRP) contract to Regular Meeting
• Moved Qualtrics Services contract to Regular Meeting
• Moved Hartford Parent University contract to Leadership Meeting

Policy Committee

The Hartford Public Schools Policy Committee will meet virtually to review an audit report and establish a timeline for policy development. They will also discuss updates to the graduation policy.

• Audit report review (informational/discussion)
• Establish policy timeline
• Graduation policy discussion

The committee reviewed a comprehensive audit of the HPS Policy Manual conducted by the CT Association of Boards of Education. Members discussed whether to maintain a 24-credit graduation requirement for the class of 2022 or increase it to 25. The committee approved moving the graduation policy forward for a first reading.

• Approved moving the Graduation Policy forward for a first reading
• Requested analysis of students potentially graduating under a 24-credit requirement for the class of 2022

Family & Community Engagement Committee

The Family & Community Engagement Committee discusses three contracts: Language Line ($120,000 for phone interpretation), Hartford Parent University ($232,800 for family learning sessions in eight schools), and TNTP ($111,235 to plan a Parent Educator Academy). The committee also receives reports on the Welcome Center and School Governance Councils. All items are informational and for discussion; no votes are taken.

• Language Line contract renewal: $120,000 for over-the-phone interpretation services (Sept 2021-June 2022)
• Hartford Parent University contract: $232,800 for family learning sessions in eight schools (Bulkeley, HPHS, Weaver, Burr, MLK, McDonough, Parkville, Sanchez)
• TNTP contract: $111,235 to design a Parent Educator Academy with community stakeholders
• Welcome Center end-of-year report and August 2021 intake comparison data
• School Governance Councils update for the 2021-22 school year

The Family & Community Engagement Committee reviewed three contracts and moved each to a different body or meeting for further action. No contracts were approved or denied during the session.

• Moved Language Line contract to the regular meeting
• Moved HPU contract to the Finance Committee for further discussion
• Moved TNTP contract to Leadership and the next committee meeting

Special Meeting

The Hartford Board of Education approved two contracts: $52,140 with UConn for athletic trainers and $172,000 with ReVISION Learning for instructional leadership support at Hartford Public High School. The board also reviewed state summative assessment results from Smarter Balanced, NGSS, and P/SAT tests.

• Approved $52,140 contract with UConn for two athletic trainers covering 8 schools
• Approved $172,000 contract continuation with ReVISION Learning for Hartford Public High School's Commissioner's Network plan
• Reviewed state assessment data from Smarter Balanced, NGSS, and P/SAT tests

The Board of Education approved two service contracts ending June 30, 2022. Members also reviewed results from state summative assessments, including Smarter Balanced, NGSS, and P/SAT.

• Approved contract with University of Connecticut for athletic trainers not to exceed $52,140 (6-0)
• Approved contract with ReVISION Learning not to exceed $172,000 (6-0)

School Choice & Facilities Committee

The Hartford Public Schools School Choice & Facilities Committee will receive three administrative updates during its virtual meeting: an update from the Office of Enrollment & School Choice, a transportation update, and a facilities/construction update. No decisions or votes are scheduled; the agenda consists entirely of informational reports.

• Office of Enrollment & School Choice Update
• Transportation Update
• Facilities/Construction Update

The committee received updates on current student enrollment, transportation, and facility projects. No formal votes were taken during the meeting.

Teaching & Learning Committee

The Teaching & Learning Committee will discuss three contracts and a climate survey. Items include a $172,000 renewal for ReVISION Learning to support instructional leadership at Hartford Public High School, a $123,335 contract with the International Institute of Restorative Practices for staff training, and a $52,140 contract with UConn for athletic trainer services. The committee will also review results from the Spring 2021 Culture & Climate Survey.

• ReVISION Learning contract for $172,000 to continue instructional leadership development at HPHS
• IIRP Restorative Practices contract for $123,335 for districtwide staff training
• UConn athletic trainer contract for $52,140
• Spring 2021 Culture & Climate Survey results presented for discussion

The committee reviewed and approved three contracts for ReVISION Learning, UConn Athletic Trainers, and the International Institute of Restorative Practices to move to the regular meeting. Chief Avila provided an update on the School Improvement Grant, noting funds would be up for acceptance at the next Board Meeting.

• Approved ReVISION Learning contract to the regular meeting
• Approved UConn Athletic Trainers contract to the regular meeting
• Approved International Institute of Restorative Practices (IIRP) contract to the regular meeting

Regular Meeting

The Hartford Board of Education will vote on two contracts: $3,126,140 for community schools coordinating agencies and $1,243,500 for Achievement Network. The board also hears reports from the chair and superintendent and takes public comment.

• Contract approval for community schools agencies (Active City, Boys & Girls Club, Career Resources, Catholic Charities, The Village) totaling $3,126,140
• Contract approval for Achievement Network (ANet) at $1,243,500 for instructional support
• Approval of Teacher and School Leader Grant application for $4.93 million (moved from committee)

The Hartford Board of Education approved several contracts for community school agencies, academic networks, and educational services. The board also approved the minutes from the July 20, 2021 meeting.

• Approved Community Schools Coordinating Agencies contract not to exceed $3,126,140 (5-0)
• Approved Achievement Network contract not to exceed $1,243,500 (6-0)
• Approved Education Pioneers contract not to exceed $400,000 (5-1)
• Approved Our Piece of the Pie contract not to exceed $660,000 (6-0)
• Approved College Board contract not to exceed $95,910 (6-0)
• Approved OPPortunity Academy contract (6-0)
• Approved July 20, 2021 meeting minutes (6-0)

Special Meeting

The Hartford Board of Education at a special meeting approved a motion to submit a Teacher and School Leader (TSL) Grant application for $4.93 million. The board also considered contracts for community schools, an Education Pioneers fellowship ($400,000), and other items as part of the regular meeting agenda.

• Authorization to apply for $4.93M Teacher and School Leader (TSL) Grant
• Education Pioneers Impact Fellowship contract for $400,000 (5 fellows at $80k each) funded by ARP
• Community Schools contracts with Boys & Girls Club, Career Resources, Catholic Charities, The Village for Families and Children
• ANet and OPP contracts (no details provided)

The Board of Education authorized the Superintendent to apply for a $4.93 million Teacher and School Leader (TSL) Grant. Several contracts were moved forward to the August regular meeting for further consideration.

• Approved authorization to submit TSL Grant application for $4.93 million (8-0)
• Moved Community Schools contracts (Active City, Boys & Girls Club, Career Resources, Catholic Charities, The Village for Families & Children) to August regular meeting
• Moved Ed Pioneers contract to regular meeting
• Moved ANet contract to regular meeting
• Moved Opportunity Academy contract to regular meeting

Committee of the Whole Meeting

The Hartford Public Schools Committee of the Whole will review and discuss contracts for the August regular meeting, including the Bulkeley High School Phase VI construction (foundations, structural steel, sitework) and a $95,910 College Board contract for PSAT/SAT administration. The committee will also receive a Return to Learn update and discuss the Board of Education progress monitoring calendar.

• Bulkeley High School Phase VI construction – foundations, structural steel, sitework (State Project #064-0313 RNV)
• College Board contract for PSAT/NMSQT and SAT School Day – $95,910 from Alliance Grant
• Return to Learn Update – presentation with attached PowerPoint
• Discussion: Finance Committee flow as part of Board progress monitoring calendar

The committee moved the College Board contract to the August regular meeting. Members also discussed the Board of Education Progress Monitoring Calendar and Finance Committee flow.

• Moved College Board Contract to the August regular meeting

BoE Meeting: Board and Cabinet Retreat

The Board of Education and Cabinet are conducting a virtual retreat. The agenda includes discussions on graduation policy, grant applications, and strategic metrics.

• First reading of Graduation Policy
• Discussion of Federal Teacher & Leader Incentive Grant Application
• Data overview review
• Three Year Strategic Operating Plan Metrics discussion
• Return to Learn Plan discussion

Regular Meeting

The Hartford Board of Education met at Weaver High School to hear public comment and reports from the Chair and Superintendent. The board approved two administrative appointments, authorized an application for a $98.5 million American Recovery Act grant, and approved a $253,300 contract with LINCspring using ESSER II funds. Additional contract items from earlier Committee of the Whole meetings were also noted.

• Appointment of Tiffani Curtis as Chief Talent Officer, salary $180,000, effective Aug 2 2021
• Appointment of Darpan Patel as Principal of Betances Learning Lab, salary $137,218, effective Jul 21 2021
• Authorization to submit an ARP grant application for $98.5 million
• Contract approval for LINCspring, up to $253,300, funded by ESSER II special funds
• Committee of the Whole moved forward contracts for LETRS, OPMAD, YMCA, and Hispanic Health Council

The Board of Education authorized the Superintendent to apply for a $98.5 million ARP grant. Members also approved two administrative appointments and multiple service contracts for therapy, education, and technology. A first reading of Core Beliefs and Commitments was conducted with no vote required.

• Authorized $98.5M American Recovery Act (ARP) grant application
• Appointed Tiffani Curtis as Chief Talent Officer
• Appointed Darpan Patel as Principal at Betances Learning Lab
• Approved LINCspring contract not to exceed $253,300
• Approved Education Resource Strategies contract not to exceed $315,000
• Approved Voyager Sopris Learning (LETRS) contract not to exceed $779,400
• Approved Hartford Performs contract not to exceed $314,000
• Approved PowerSchool contract not to exceed $520,374

Committee of the Whole Meeting

The Hartford Public Schools Committee of the Whole will review a list of contracts for the July 20 regular meeting and discuss the district's application for ESSER III federal COVID-19 relief funds. The meeting is virtual and no votes are scheduled.

• Contract list for July 20 regular meeting (attached PDF)
• Discussion of ESSER III application for federal pandemic relief

The committee moved four contracts to the regular meeting for further action. Members reviewed a proposed application for $98.5M in ESSER III (ARP) funding to be submitted to the state following board approval on July 20th.

• Moved LETRS contract to regular meeting
• Moved OPMAD contract to regular meeting
• Moved YMCA contract to regular meeting
• Moved Hispanic Health Council contract to regular meeting

BoE Meeting: Board Retreat

The Hartford Public Schools Board of Education is holding a virtual retreat to discuss and refine the district's core beliefs, commitments, and theory of action. No binding decisions or concrete proposals are on the agenda; the session is limited to discussion and information sharing.

• Review and discussion of Core Beliefs and Commitments
• Discussion of the district's Theory of Action

Regular Meeting

The Hartford Board of Education will consider several reports and, in the business agenda, vote on authorizing the Superintendent to execute a contract with the Connecticut RISE Network for up to $96,268, funded by Special Funds – Barr Foundation, to support Grade 9 on‑track achievement at four high schools. The meeting also includes updates on enrollment projections, school construction specifications, graduation policy, residency verification, and budget reports.

• Contract Approval: RISE Network – $96,268, funded by Special Funds – Barr Foundation
• Educational Specifications and Construction Grant approval for McDonough, Moylan, and Parkville schools
• Proposal to amend the Graduation Policy to adjust credit requirements
• Enrollment projections showing an expected reduction of about 2,200 students by 2030
• Residency verification update noting $29.6 million total tuition billing and $1.8 million outstanding

The Board of Education approved a contract extension for the Superintendent and authorized several school renovation grant applications. They also approved a contract for the RISE Network and a security infrastructure grant application. Board committee assignments for the term were announced.

• Approved Superintendent Leslie Torres-Rodriguez's contract extension through June 30, 2024 (6-0)
• Approved $96,268 contract with RISE Network ending December 31, 2021 (6-0)
• Approved $606,350 grant application for Public School Security Infrastructure Competitive Grant Program (6-0)
• Approved educational specifications and grant submissions for renovations at ELAMS, McDonough Middle School, and Parkville Community School (6-0)
• Designated CFO Phillip Penn as authorized signatory in the absence of the Superintendent (6-0)
• Approved 2021-22 Board of Education meeting schedule (6-0)
• Approved minutes from 5/18/21, 6/4/21, and 6/10/21 (6-0)

Special Meeting

The Hartford Board of Education voted to temporarily suspend Policy 9310 to allow a vote on amending the Graduation Policy for the classes of 2020 and 2021. The board then adopted an amendment to Policy 6140, effective only for the graduating class of 2021. The amendment passed with one abstention.

• Resolution to temporarily suspend Policy 9310 passed 6-0.
• Amendment to Policy 6140 (Graduation Requirements) adopted for class of 2021, with one abstention.
• Motion to adjourn passed unanimously.

The Board of Education temporarily suspended Policy 9310 to allow for a vote on graduation policy amendments. The Board then adopted amended Policy 6140 regarding graduation requirements, applicable only to the graduating class of 2021.

• Temporarily suspended Policy 9310 to vote on graduation policy amendments (6-0)
• Adopted amended Policy 6140: Graduation Requirements for the class of 2021 (5-0, 1 abstention)

Finance & Audit Committee

The Finance & Audit Committee will discuss a $606,350 school security grant application requiring a $121,270 match for camera upgrades at 11 schools. Also under review: a $96,268 contract renewal with the Connecticut RISE Network for high school freshman success coaching, and a $125,280 agreement for 180 parking spaces at Aetna for Hartford Public High School staff. The committee will receive updates on enrollment projections, residency verification, budgets, and COVID spending.

• School Security Grant application: $606,350 ask (80/20 match) to upgrade video surveillance at 11 schools including Betances, Kennelly, Kinsella, McDonough, Milner, Naylor, Rawson, Sanchez, SAND, Sports and Medical Sciences Academy, and Wish
• RISE Contract: $96,268 for July–December 2021 to support Grade 9 on-track achievement at Bulkeley, Hartford High, Kinsella, and Weaver
• Parking agreement with Aetna: $125,280 for 180 parking spaces for Hartford Public High School staff, August 2021–July 2022
• Discussion of enrollment projections for the district
• Updates on 2020-21 budget, monthly financial report, and COVID-19 spending

The committee moved the RISE contract forward for consideration at a regular meeting. Members reviewed 10-year enrollment projections and residency verification processes. Budget updates and COVID spending reports were presented.

• Moved RISE contract forward to the regular meeting

Policy Committee

This meeting of the Hartford Public Schools Policy Committee is largely procedural, with an ongoing informational discussion of board bylaws and a general old-business item. No specific proposals, votes, or actions are listed on the agenda.

• Ongoing review of board bylaws (informational/discussion)
• Old business (no details provided)

The committee discussed a proposal to reduce or provide flexibility for the 25 credits required for graduation due to the pandemic. A special meeting of the full Board will be scheduled to vote on the amendment.

• Continued review and update of Board Bylaws
• Discussed proposal to reduce or allow flexibility for graduation credit requirements

Special Meeting

At a special meeting on June 4, 2021, the Hartford Board of Education voted to authorize the Superintendent to execute a contract with Effective School Solutions (ESS) for up to $1,563,000, funded through ESSER II. The contract runs through June 30, 2022, and aims to strengthen the district's mental health support continuum as students return from the pandemic. The motion passed unanimously with five ayes.

• Contract approval for Effective School Solutions at $1,563,000
• Funding source: Special Funds (ESSER II)
• Program aims to expand in-district mental health care and reduce outplacements
• Motion passed with ayes from Clarke, Browdy, Rigueur, Johnson, and Shmerling

The Board of Education authorized the Superintendent to execute a contract with Effective School Solutions. The agreement is for an amount not to exceed $1,563,000 and ends June 30, 2022.

• Approved contract with Effective School Solutions not to exceed $1,563,000 (5-0)

Family & Community Engagement Committee

The Family & Community Engagement Committee will receive informational updates on the Welcome Center report for May 2021, School Governance Councils and PTO data, and family learning sessions. A discussion on translation services for families at the school level is also scheduled. No votes or formal decisions are listed on this agenda.

• Monthly Welcome Center Report for May 2021
• School Governance Councils and PTO overview data
• Family Learning Sessions update and planning
• Discussion on translation services for families at the school level

The committee discussed the interpretation of its bylaws regarding planning and the adequacy of translation services at schools. No formal votes or policy decisions were recorded.

• Referred committee bylaw interpretation to corporation counsel for advice
• Requested a breakdown of school-level translation methods and providers from the Chief of Schools

School Choice & Facilities Committee

The School Choice & Facilities Committee will discuss design review for Bulkeley High School, consider educational specifications and construction grant approvals for McDonough, Moylan, and Parkville schools, and review enrollment projections. No votes are scheduled; items are informational or discussion.

• Bulkeley High School design review (discussion)
• Educational specifications and construction grant approval for McDonough School
• Educational specifications and construction grant approval for Moylan School
• Educational specifications and construction grant approval for Parkville School
• Enrollment projections review

The committee discussed the Bulkeley High School design review and the educational specifications for McDonough, Moylan, and Parkville schools. No formal votes were recorded; members agreed to review specifications and provide confirmation before the June Board meeting.

• Moved Ed Specs and Construction Grant Approval for McDonough, Moylan and Parkville to the Regular Meeting
• Tabled approval of Educational Specifications for McDonough, Moylan and Parkville pending member review

Workshop Meeting

The Hartford Public Schools Board will hold a workshop meeting on June 1, 2021 at Weaver High School, 415 Granby Street. The agenda includes an opening, a discussion of the SGC Annual Forum, and a closing adjournment. No formal actions or decisions are scheduled.

• Opening – Call to Order
• Discussion – SGC Annual Forum
• Closing – Motion to adjourn

Teaching & Learning Committee

The Teaching & Learning Committee will discuss a $96,268 contract extension with the Connecticut RISE Network for July–December 2021 to support Grade 9 on-track achievement at Bulkeley, Hartford High, Kinsella, and Weaver. This is an informational and discussion item. The committee will also receive updates on the district's strategic plan and graduation rates.

• Discussion of $96,268 contract with Connecticut RISE Network for July–December 2021
• RISE will coach Grade 9 assistant principals and maintain data dashboards for freshman success
• Strategic Plan Update presentation
• Graduation Rates Update presentation

The committee moved the RISE contract to the regular meeting. Members discussed strategic plan targets for ELA and Math and the separation of COVID and ESSER funds. No other formal votes were recorded.

• Moved RISE contract to the regular meeting

Regular Meeting

The Hartford Public Schools Board will vote on a contract with Effective School Solutions and a School-Based Healthcare Solutions Network grant. They will also hear committee reports on summer school plans, the RSCO lottery delay, and school construction project delays for Wish, Kennelly, and Betances. A major discussion topic is the reduction of American Rescue Plan funding from $127 million to $98 million, a $29 million cut affecting the district.

• Contract approval for Effective School Solutions (ESS)
• School-Based Healthcare Solutions Network Grant
• American Rescue Plan funding reduced from $127M to $98M (discussion)
• School construction delays for Wish, Kennelly, Betances due to city finances
• District calendar update (second reading) for adoption

The Board approved the 2021-22 school calendar, construction documents for Burns School, and a $50,000 grant application. A proposed $1.56 million contract with Effective School Solutions was defeated. The Board also accepted $45.7 million in ESSER II funding.

• Rejected contract with Effective School Solutions not to exceed $1,563,000 (3-4-0)
• Approved $50,000 School-Based Healthcare Solutions Network Grant application (7-0)
• Approved final construction documents for Burns School (7-0)
• Adopted 2021-2022 School Calendar (7-0)
• Adopted Policy 3210 - City/State/Federal Funds (7-0)
• Authorized E-Rate Funding Application for FY 2021-2022 (7-0)
• Accepted $45.7 million in ESSER II funds (7-0)
• Swore in new board members Yvette Bello, A.J. Johnson, and Dr. Jim Schmerling

Finance & Audit Committee

The Hartford Public Schools Finance & Audit Committee will discuss a total of $2,207,864.44 in E-Rate funding requests for fiber optic connections, 10 Gigabit internet, and internal network equipment. The committee will also consider a $40,000 increase to the Language Line translation services contract and receive updates on the monthly budget, COVID spending, and the American Rescue Plan.

• E-Rate Category 1 telecommunications: $785,160 (90% reimbursement) for Fibertech fiber and CT DAS internet
• E-Rate Category 2 internal connections: $1,422,704.44 (85% reimbursement) for wireless, switching, cabling, batteries
• Contract amendment for Language Line: request $40,000 increase to cover March–June services (monthly avg $12,000)
• School-Based Healthcare Solutions Network Grant: up to $50,000/year (up to $5,000/school) for mental health professional placement
• Monthly budget report, COVID spending update, and American Rescue Plan update

The committee approved a contract amendment for Language Line and moved two other items to the regular meeting. Members discussed a $29 million reduction in American Rescue Plan funding and potential construction delays for three school projects.

• Approved $40,000 Language Line contract amendment
• Moved Effective School Solutions (ESS) contract forward to the regular meeting
• Moved School-Based Healthcare Solutions Network Grant forward to the regular meeting

Special Meeting

The Hartford Public Schools special meeting includes two action items: approval of a schematic design for Burns School and a $1,563,000 contract with Effective School Solutions (ESS) to expand mental health support for students, funded by ESSER II funds. The ESS initiative aims to strengthen the district's mental health continuum and provide in-district alternatives to outplacement.

• Burns School - Schematic Design (action item, no dollar amount specified)
• Effective School Solutions contract for $1,563,000 to enhance mental health services
• Funding source: ESSER II Funds
• Initiative to address anticipated increase in mental health challenges upon re-entry
• Partnership to develop a Multi-Tiered Systems of Support Framework

Family & Community Engagement Committee

This committee meets virtually to receive informational reports and discuss family engagement initiatives. Items include the Monthly Welcome Center Report, School Governance Councils update, planning for Family Learning Sessions and the SGC Showcase, and a discussion on the Family Experience - Choice Process. No decisions or votes are on the agenda.

• Monthly Welcome Center Report
• School Governance Councils Report
• Family Learning Sessions Update and Planning
• SGC Showcase Update and Planning
• Family Experience - Choice Process discussion

The committee reviewed reports from the Welcome Center and School Governance Councils. Members discussed planning for summer family learning sessions and the upcoming SGC showcase on June 1st. The committee also discussed the family experience during the school choice registration process.

Workshop Meeting: Three Year Strategic Operating Plan (2021-2024)

The Hartford Public Schools Board will hold a workshop to discuss the Three Year Strategic Operating Plan (2021-2024). No formal votes or decisions are scheduled; this is a discussion and information session. The meeting is virtual.

• Workshop session on the Three Year Strategic Operating Plan (2021-2024) (Discussion, Information)

The board conducted a workshop session to discuss the Three Year Strategic Operating Plan (2021-2024). Members discussed execution, systemic internal operations, and benchmarks. No formal votes or decisions were recorded.

School Choice & Facilities Committee

The School Choice & Facilities Committee will receive informational updates on the Burns Renovation project, the RSCO lottery, and the district selection process. Facilities updates include health and safety, transportation, and school construction projects. No votes or decisions are scheduled; all items are for discussion only.

• Burns Renovation informational update
• RSCO Lottery Update
• District Selection Process Update
• Health and Safety facilities update
• School Construction Project Update

The committee tabled the Burns Renovation item due to unavailable design specs. Members received updates on the RSCO lottery process, COVID-19 health and safety measures, and the status of six school construction projects.

• Tabled Burns Renovation to a future special meeting

Teaching & Learning Committee

The Hartford Public Schools Teaching & Learning Committee will discuss a performance-based grant of up to $50,000 per year to place mental health professionals on school campuses. The agenda also includes an update on the district calendar, summer school programming, and a proposed African American/Black and Puerto Rican/Latino course.

• School-Based Healthcare Solutions Network grant up to $50,000 per year per district, with up to $5,000 per school, for mental health services
• District calendar update
• Summer school update with a presentation file attached
• Discussion of African American/Black and Puerto Rican/Latino Course with a presentation file attached

The Teaching & Learning Committee approved moving a grant application for the School-Based Healthcare Solutions Network, Inc to the regular meeting. The committee also reviewed the district calendar for a second reading and adoption at the regular meeting.

• Approved moving School-Based Healthcare Solutions Network, Inc grant application to regular meeting
• Reviewed district calendar for second reading and adoption at regular meeting

Regular Meeting

The Hartford Board of Education will meet on April 20, 2021, at Weaver High School. The board is expected to vote on the 2021-22 district calendar, including winter and spring intersession dates, and hear a report on diversifying the educator workforce. Updates on the RSCO magnet school lottery and facilities ventilation improvements will also be presented.

• Adoption of 2021-22 District Calendar; winter intersession Feb 22-25, spring Apr 11-14
• Presentation on Diversifying the Educator Workforce – recruitment strategies and retention challenges
• RSCO Lottery update: 11,671 total applications, placement notifications mid-April
• Facilities update: MERV 13 filters installed, air purifiers purchased for high-capacity areas
• Health and safety update on school ventilation and CDC-aligned mitigations

The Board approved two administrative appointments for school principals and authorized Sherri Davis Googe as a signatory. The 2021-2022 school calendar was tabled for the next meeting. The Board also reauthorized the Healthy Food Certification Statement for the 2021-2022 period.

• Appointed Flora Padro as Principal at Hartford Public High School (5-0, 1 abstain)
• Appointed Marjorie Rice as Principal at McDonough Middle School (5-0)
• Tabled 2021-2022 School Calendar (5-0)
• Approved Sherri Davis Googe as an authorized signatory (5-0)
• Reauthorized Healthy Food Certification Statement for 2021-2022 (5-0)
• Authorized Superintendent or COO to sign Child Nutrition Programs claims (5-0)
• Approved March 16, 2021 meeting minutes (5-0)

Special Meeting (ESSER II Vote)

The Hartford Board of Education held a special meeting to vote on a resolution authorizing the Superintendent to submit an application for the Elementary and Secondary School Emergency Relief (ESSER) Fund II. The resolution passed unanimously, with the application seeking $45.7 million in federal pandemic relief funds for schools.

• Resolution authorizing submission of ESSER II application for $45.7 million
• Motion by Philip Rigueur, second by Craig Stallings, passed 6-0
• All six board members voted aye: Ayesha Clarke, Craig Stallings, Karen Taylor, Kimberly Oliver, Shonta Browdy, Philip Rigueur

The Hartford Board of Education authorized the Superintendent to apply for Elementary and Secondary School Emergency Relief (ESSER) Fund II. The application is for $45.7 million.

• Approved resolution to submit ESSER II application for $45.7 million (6-0)

Finance & Audit Committee

The Finance & Audit Committee will receive informational updates on the monthly budget report for February 2021 and the ESSER II (federal COVID relief) funding. A discussion on the MARB update is also scheduled. No votes are anticipated; the agenda is primarily informational.

• Monthly Budget Report for February 2021 with attached financial statements
• ESSER II Update (60-minute informational/discussion) on federal COVID-19 relief funding for schools
• MARB Update (10-minute discussion item)

The committee received updates on the Municipal Accountability Review Board (MARB) and the monthly budget report. Members reviewed the final ESSER II application presentation ahead of a scheduled vote. No formal votes were recorded in these minutes.

Family & Community Engagement Committee

The Family & Community Engagement Committee is meeting virtually on April 8, 2021, to receive informational presentations and discuss several topics. No votes or decisions are scheduled; items include the Healthy Food Certification, a monthly Welcome Center report, Family Learning Sessions, Project Joy, and School Governance Councils. A separate SGC Showcase is also on the agenda.

• Healthy Food Certification – informational discussion
• Monthly Welcome Center Report with attachments (PDF charts)
• Family Learning Sessions – informational discussion
• Project Joy – informational update
• School Governance Councils discussion and SGC Showcase

The committee moved the annual Healthy Food Certification to the regular meeting. Members discussed upcoming family learning sessions and Project Joy events. Planning began for an SGC Showcase scheduled for the June workshop.

• Moved Healthy Food Certification to the regular meeting

Workshop Meeting: ESSER II Funding

This is a workshop meeting where the board will discuss the use of ESSER II funds. No formal decisions or votes are scheduled; the session is for information and discussion only.

• Discussion of ESSER II Fund allocation and usage

Policy Committee

The Hartford Public Schools Policy Committee will hold a virtual meeting to continue an ongoing review of board bylaws and discuss old business. No specific proposals, votes, or financial items are on the agenda.

• Ongoing review of Board Bylaws (informational/discussion)
• Old business discussion

The committee decided to add City funds to Policy # 3210: State and Federal Funds. This updated policy will be presented for a first reading at the April 20, 2021 Board Meeting. The committee also completed a first read-through of the Board Bylaws.

• Decided to add City to Policy # 3210: State and Federal Funds
• Completed first read-through of Board Bylaws

School Choice & Facilities Committee

The School Choice & Facilities Committee will hear informational updates on the RSCO lottery and district selection process. It will also discuss health and safety matters, improvements to the HPHS field track and lighting, ongoing school construction projects, and a Clark School update. The meeting concludes with a discussion of recent legislation affecting the district.

• RSCO Lottery Update
• District Selection Process Update
• HPHS Field Improvements: Track and Lighting
• School Construction Project Update
• Legislation Update

The committee decided against installing a dedication plaque for contractors at a school auditorium and gym to avoid setting a precedent of excluding other groups. Members also deferred a decision on a mural installation at SAND school until further discussion. The meeting included updates on school choice lotteries, HVAC pandemic mitigations, and construction projects.

• Denied request to install contractor dedication plaque in school entry way
• Tabled decision on Carrie Saxon Perry mural installation at SAND school until week of April 5

Teaching & Learning Committee

The Hartford Public Schools Teaching & Learning Committee will discuss the proposed 2021-2022 district-wide school calendar and strategies to diversify the educator workforce. Both items are presented as informational discussion topics with attached documents for review.

• Review of proposed 2021-2022 HPS District Wide School Year Calendar (attached PDF)
• Discussion of diversifying the educator workforce, including teacher recruitment and leadership pathways (multiple attachments)
• Meeting held virtually at 4:30 p.m. on March 31, 2021

The committee reviewed the 2021-22 District Calendar and a proposed intersession calendar. No formal votes were taken; the district calendar is scheduled for adoption at the April 20th Regular meeting.

• Reviewed 2021-22 District Calendar for upcoming April 20 adoption
• Discussed proposed intersession dates for Winter (Feb 22-25) and Spring (Apr 11-14)

Regular Meeting

The Hartford Public Schools Board of Education will hear committee reports and consider action on two contracts: the RISE contract and a Parent Square communication platform. Updates will also be presented on the district calendar, student success centers, and freshmen academies. The meeting includes public comment and procedural items.

• RISE Contract advanced from Teaching & Learning Committee for board vote
• Parent Square communication platform contract advanced from Family & Community Engagement Committee
• First reading of 2021-22 District Calendar
• Update on Student Success Centers with goal to open Weaver High School center next year
• Freshmen Academies implementation update at Hartford Public, Bulkeley, and Weaver High Schools

The Board appointed Phillip Penn as Chief Financial Officer and approved three service contracts totaling $496,068. The Board also approved the meeting minutes from February 16, 2021.

• Appointed Phillip Penn as Chief Financial Officer (4-0-1)
• Approved contract with Parent Square not to exceed $104,700 ending June 30, 2022 (5-0)
• Approved contract with RISE Network not to exceed $96,268 ending June 30, 2021 (5-0)
• Approved contract with Education Elements not to exceed $295,100 ending October 31, 2021 (5-0)
• Approved February 16, 2021 meeting minutes (5-0)

Finance & Audit Committee

The Finance & Audit Committee will discuss a $7,638 amendment to the Capital Community College contract, increasing the total to $100,328 for courses offered during the pandemic. The committee will also receive updates on COVID funding, ESSER, and contingency plans, and review the monthly budget report as of January 31, 2021.

• Contract amendment for Capital Community College: $7,638 increase, new total $100,328
• Discussion of contracts for RISE, Parent Square (informational), and Education Elements
• COVID funding update and ESSER update presentations
• Review of contingency plans and monthly budget report (General Budget and Special Funds)

The committee approved a contract amendment for Capital Community College to accommodate more students. Three other contracts were moved forward to the regular meeting. The committee also discussed the ESSER application deadline of April 5, 2021.

• Approved $7,638 contract amendment for Capital Community College
• Moved RISE Network contract to regular meeting
• Moved Parent Square contract to regular meeting
• Moved Education Elements contract to regular meeting

Family & Community Engagement Committee

The committee will discuss the Parent Square communication platform, review the Welcome Center's monthly report, and receive updates on family learning sessions, Project Joy, disconnected students, and School Governance Councils. All items are for informational purposes and discussion only.

• Parent Square communication platform discussion
• Monthly Welcome Center report
• Family Learning Sessions update
• Disconnected Students discussion
• School Governance Councils update

The committee reviewed a contract for ParentSquare, a unified school-home communication platform, and moved it forward to the regular meeting. Members also received updates on family learning sessions, Project Joy, and efforts to address student connectivity issues with the City of Hartford.

• Moved ParentSquare communication platform contract forward to the regular meeting

Policy Committee

The Hartford Public Schools Policy Committee will hold a virtual meeting on March 3, 2021. The committee will conduct an ongoing review of the district's board bylaws, presented as informational discussion. It will also address any items classified as old business, though no specific details are listed.

• Ongoing Review – Board Bylaws (informational discussion)
• Old Business (no specific items detailed)

The committee finished the first review of the board bylaws. Legal counsel will now check for statutory changes, and the board and committee will proceed with redlining and tracking changes to the document.

• Completed first review of Board Bylaws

Special Meeting (Budget Vote)

The Hartford Board of Education will vote on a resolution to adopt the FY 2021-22 Itemized Estimate of Expenditures totaling $423,946,214. The budget allocates $371,217,425 (87.6%) to schools and students and $52,728,789 (12.4%) to central office and supports. The meeting also includes an executive session on pending litigation in Sheff v. O’Neill.

• Adoption of $423,946,214 budget for FY 2021-22
• Breakdown: 87.6% to schools and students, 12.4% to central office
• Resolution authorizes CFO to make budgetary transfers
• Executive session on Sheff v. O’Neill litigation
• Vote tally: 5 aye, 1 nay

The Board of Education voted to adopt the FY 2021-22 Itemized Estimate of Expenditures. The budget is effective July 1, 2021.

• Approved FY 2021-22 budget of $423,946,214 (5-1)
• Approved motion to enter executive session regarding Sheff v. O’Neill (6-0)
• Approved motion to exit executive session (4-0)

School Choice & Facilities Committee

The March 2, 2021 meeting of the Hartford Public Schools School Choice & Facilities Committee was cancelled. No decisions or discussions occurred.

Teaching & Learning Committee

The Teaching & Learning Committee will discuss a $96,268 contract with the Connecticut RISE Network to support Grade 9 on-track achievement at Bulkeley, Hartford High, Kinsella, and Weaver. The agenda also includes an overview of art and music programs, a refresher on Student Success Centers and Freshmen Academies, and follow-up items.

• RISE Contract: $96,268 for high school transformation at Bulkeley, Hartford High, Kinsella, and Weaver (Jan–June 2021)
• Art & Music Overview: presentation and discussion on arts education
• Refresher on Student Success Centers and Freshmen Academies
• Follow-up items from previous meetings

The Teaching & Learning Committee reviewed the RISE contract and the draft 2021-22 School Calendar, moving both items forward to the regular meeting agenda. The committee also received presentations on arts and wellness programming, Student Success & Support Centers, and Freshmen Academies.

• Moved RISE contract forward to the regular meeting
• Moved 2021-22 School Calendar draft to the regular meeting for first reading

Regular Meeting (Public Hearing on 2021-22 Budget)

The Hartford Board of Education holds a public hearing to receive community input on the 2021-22 budget. The board will also elect officers for the year and receive committee reports on contracts, including Crock Leadership Associates, Family Resource Centers, Language Line, and community schools. Committee reports note 1,332 students unaccounted for in a single week and ongoing review of board bylaws.

• Public hearing on 2021-22 budget (public comment)
• Election of officers: Chair, Vice-Chair, Second Vice-Chair, and Secretary
• Contracts moving to regular meeting: Crock Leadership Associates; Family Resource Centers; Language Line; Community Schools at McDonough, SAND, HMTCA
• Reported 1,332 students unaccounted for in one week
• Discussion of Multi-Tiered System of Support (MTSS) intervention tools

The Board held its annual organizational meeting to elect leadership and conducted a public hearing on the 2021-22 budget. Members approved the appointment of a Chief Operating Officer and authorized multiple community school and service contracts.

• Elected Ayesha Clarke (Chair), Shonta Browdy (Vice-Chair), Kimberly Oliver (Second Vice-Chair), and Karen Taylor (Secretary)
• Appointed Sherri Davis-Googe as Chief Operating Officer
• Approved contract with Catholic Charities for McDonough Middle School not to exceed $150,000
• Approved contract with The Village for Families and Children at SAND School not to exceed $100,000
• Approved contract with COMPASS Youth Collaborative, Inc. at HMTCA not to exceed $50,000
• Amended Crock Leadership Associates contract to a new total of $62,400
• Amended Language Line Services contract not to exceed $75,000
• Authorized acceptance of $500,000 from the CT State Department of Education for Family Resource Centers

Finance & Audit Committee

The committee will review follow-up items from a budget workshop, including staffing and tuition data. The meeting also includes updates on COVID-related funding and the 2020-21 forecast.

• Budget Workshop follow-up regarding FTEs and tuition
• COVID Related Funding update
• 2020-21 Forecast report
• Monthly Budget Report

The committee reviewed and approved six contracts related to Family Resource Centers and Community Schools to move forward to the Regular Meeting. Members discussed the potential use of ESSER round 2 funds for the Weaver success center and unified arts. The monthly budget report was noted as standard, with an expected increase of approximately $1.4M.

• Approved Family Resource Centers funds and contract approvals for Regular Meeting
• Approved Language Line contract for Regular Meeting
• Approved Community Schools: Catholic Charities at McDonough contract for Regular Meeting
• Approved Community Schools: The Village at SAND contract for Regular Meeting
• Approved Community Schools: COMPASS at HMTCA contract for Regular Meeting
• Approved Crock Leadership Associates contract for Regular Meeting

BoE Meeting: Board Retreat

This is a procedural agenda for a board retreat. The only item listed is a discussion of core beliefs and commitments, with no decisions or votes scheduled.

• Discussion of Core Beliefs and Commitments (no action expected)

Family & Community Engagement Committee

The Family & Community Engagement Committee will consider contracts related to Family Resource Centers, the Language Line service, and partnerships with community schools such as Catholic Charities, The Village, and COMPASS. The committee will also receive a monthly Welcome Center report, an update on students who are unaccounted for, an overview of the Office of Family & Community Partnerships, and a Student Government Council update.

• Contracts for Family Resource Centers, Language Line, and community schools (Catholic Charities, The Village, COMPASS)
• Monthly Welcome Center report for January 2021
• Update on students unaccounted for
• Overview of the Office of Family & Community Partnerships
• Student Government Council (SGC) update

The committee vetted and approved five contracts related to Family Resource Centers and Community Schools to move forward to the Regular Meeting, pending Finance Committee review. The session included reports on Welcome Center activity and student attendance.

• Approved Language Line contract for advancement to Regular Meeting
• Approved Catholic Charities at McDonough contract for advancement to Regular Meeting
• Approved The Village at SAND contract for advancement to Regular Meeting
• Approved COMPASS at HMTCA contract for advancement to Regular Meeting
• Approved Family Resource Centers acceptance of funds for advancement to Regular Meeting

Teaching & Learning Committee

The Teaching & Learning Committee is considering a $36,000 amendment to a contract with Crock Leadership Associates for post-secondary planning, bringing the total to $62,400. The meeting also includes informational discussions on a Barr Grant refresher and Hartford history curriculum, plus an item on intervention support with no details provided.

• Crock Leadership Associates contract amendment: $36,000 addition, new total $62,400
• Barr Grant refresher presentation and discussion
• Intervention support item (no specifics given)

The committee vetted and moved the Crock Associates contract forward for the regular meeting. Members discussed the use of the radio station for journalism students and reviewed the district's Multi-Tiered System of Support (MTSS) for academic and behavioral interventions.

• Moved Crock Associates contract to the regular meeting

Workshop Meeting: 2021-22 Budget

The Hartford Public Schools board will hold a virtual workshop to review the proposed 2021‑22 budget. Participants will receive the budget book and presentation materials attached to the agenda. The meeting is scheduled for 5:30 p.m. on February 2, 2021 and will conclude with an adjournment motion.

• Review of the proposed 2021‑22 Hartford Public Schools budget (see attached budget book and presentation)

The Board held a workshop session to discuss the 2021-22 budget, including special education tuition, enrollment trends, and central office spending. No formal votes or decisions were made during this session.

Policy Committee

The Hartford Public Schools Policy Committee is holding a virtual meeting with items limited to retreat preparation and an ongoing review of board bylaws. No concrete decisions or proposals are on the agenda; the meeting is informational and discussion-based.

• Retreat preparation (informational discussion)
• Ongoing review of Board Bylaws (informational discussion)
• Old business (no details provided)

Human Resources Committee Meeting

The Human Resources Committee of Hartford Public Schools is meeting virtually to discuss the hiring process. The agenda contains only one procedural item with no details on specific hires, policies, or dollar amounts.

• Discussion of hiring process (no further details provided)

The committee discussed the hiring process for certified coaches and the authority of principals to determine interview panel makeup. No formal actions were taken or voted upon regarding policy changes.

Regular Meeting

The Hartford Public Schools Board of Education will receive reports on the Fall Learning Experience Survey, which found staff worry about health and safety and low confidence in equity and expectations. They will also discuss updated grading practices for the pandemic, including canceling midterms and implementing A-F or standards-based grading. A school transition plan moving Renzulli Gifted and Talented Academy and Adult Education to co-located schools is also on the agenda.

• 110 Washington Street building co-location: Renzulli Gifted and Talented Academy moves to Classical Magnet School, Adult Education moves to Global Communications Academy
• Fall Learning Experience Survey results (28% response rate): 72% of teachers worry about getting sick; only 29% of teachers believe students can meet grade-level expectations
• Grading policy changes: midterm exams canceled for 2020-21; teachers develop grading systems with A-F or standards-based marks
• Teacher health and wellness initiatives: district-led support plus Nellie Mae grant mini-grants for school-based wellness programs
• School Governance Council update: compliance varies but councils operating effectively

The Board approved two funding grants and a contract amendment for UPD Consulting. The Board also voted to relinquish control of the 110 Washington Street building to the City of Hartford. A significant portion of the meeting included public comment regarding the non-rehiring of Weaver High School basketball coach Reggie Hatchett.

• Approved contract amendment for UPD Consulting not to exceed $86,985 (5-0)
• Removed Rocket Inc. contract approval from the agenda (5-0)
• Approved acceptance of $200,000 from Stanley Black & Decker (5-0)
• Approved acceptance of $500,000 from the Barr Foundation (5-0)
• Approved relinquishment of 110 Washington Street building to the City of Hartford (5-0)
• Approved minutes from 12/15/2020 (5-0)

Committee of the Whole Meeting

The Hartford Public Schools Committee of the Whole will discuss contracts including a $37,120 increase for UPD Consulting, a $66,000 training contract with Rocket Inc., and acceptance of a $200,000 donation from Stanley Black & Decker for student devices and Wi-Fi hotspots. The committee will also review a $500,000 acceptance of funds from Barr and preview the Allovue financial software and the 2020-21 budget.

• Increase of $37,120 for UPD Consulting to continue continuous improvement support, funded by ESSER, through June 2021.
• $66,000 contract with Rocket Inc. for Positive Behavior Facilitation training for Hartford Public High School staff.
• Acceptance of $200,000 donation from Stanley Black & Decker for student devices and Wi-Fi hotspots to bridge the digital divide.
• Acceptance of $500,000 in funds from Barr (no description provided in the agenda).
• Preview of Allovue financial management software and the 2020-21 budget.

The Committee of the Whole reviewed several contracts and a budget preview. Four items were moved forward for the regular meeting, and one item was tabled.

• Moved UPD Consulting contract forward to regular meeting
• Moved Rocket Inc. contract forward to regular meeting
• Moved Stanley Black & Decker acceptance of funds forward to regular meeting
• Voted to add Barr contract to the agenda (All voted yes)
• Moved Barr contract forward to regular meeting
• Tabled Allovue Preview Demo

Executive Session - (Superintendent's Mid-Year Evaluation)

The Hartford Board of Education met in executive session to conduct the superintendent's mid-year evaluation. No public actions were taken beyond a motion to adjourn.

• Executive session for superintendent mid-year review
• Motion to adjourn meeting

Committee of the Whole Meeting

The Hartford Public Schools Committee of the Whole will hold a virtual discussion session on school choice and facilities, teaching and learning, and family and community engagement. Topics include an update on 110 Washington Street, Office of Enrollment and School Choice, survey results, teacher health and wellness, grading during the pandemic, and an SGC update. No votes or decisions are scheduled; all items are for discussion and information only.

• Discussion of 110 Washington Street facilities (10 min)
• Office of Enrollment & School Choice update (5 min)
• Survey results presentation (35 min)
• Teacher health and wellness discussion (15 min)
• Grading students during the pandemic discussion (15 min)

The Committee of the Whole reviewed the vacation of the 110 Washington Street building and the co-location of two schools. The committee also received updates on enrollment, pandemic-era grading practices, and stakeholder survey results.

• Moved 110 Washington Street building transition item forward to the regular meeting
• Canceled all 2020-21 midterm exams except for courses where midterms are required for credit