Hartford Public Schools public meetings in 2023

Regular Meeting

The Hartford Board of Education will vote on a $229,210 contract continuation with the International Institute of Restorative Practices for training and support. The board will also hear committee reports on STEM education, budget priorities for 2024-25, and policy updates including first and second readings of several policies.

• Contract continuation with International Institute of Restorative Practices, $229,210, funded by ESSER
• First reading of Remote Work policy for school employees
• First reading of Coach Evaluation policy
• Second reading of Equity Policy 0523
• Second reading of Political Activities of School Employees policy 1311.1

The Board approved two new policies regarding equity and the political activities of school employees. It also authorized a contract for restorative practices and tabled a decision on contract negotiations following public opposition.

• Approved contract with International Institute of Restorative Practices not to exceed $229,210 (7-0)
• Adopted Policy 0523 - Equity Policy (7-0)
• Adopted Policy 1311.1 - Political Activities of School Employees (7-0)
• Tabled item 6.1 regarding Contract Negotiation (6-0-1)
• Approved minutes from November 21, 2023 meeting (8-0)

Finance & Audit Committee

The Finance & Audit Committee is considering approving a $229,210 contract continuation with the International Institute of Restorative Practices (IIRP) funded by ESSER special funds, covering January 1, 2023 to June 30, 2024. The committee will also receive a financial results update through October 2023, discuss budget priorities, and review remaining ESSER-funded contracts and a budget engagement calendar.

• Contract continuation approval for International Institute of Restorative Practices (IIRP) at $229,210 from ESSER funds
• Financial Results Update through October 2023
• Discussion of Budget Priorities
• Follow-up on remaining ESSER-funded contracts for Board of Education approval
• Budget Engagement Calendar as of 12-8-23

The committee reviewed financial results through October 2023 and discussed budget priorities for 2024-25. No formal votes or decisions were recorded during the meeting.

• Moved contract continuation for International Institute of Restorative Practices to the regular meeting

Family & Community Engagement Committee

The Family & Community Engagement Committee is meeting virtually to receive updates on school choice, facilities, transportation, food service, and technology, as well as a mid-year update from the Office of Families and Community Partnerships (OFCP). No votes or decisions are scheduled; all items are informational.

• Update on School Choice, Facilities, Transportation, Food Service and Technology
• Office of Families and Community Partnerships (OFCP) Mid-Year Update with supporting documents including parent activities report and Welcome Center data

The committee reviewed marketing efforts for the 'Real World Ready' campaign and received a mid-year report from the Office of Families and Community Partnerships. Staff provided dates for the District Choice Placement Process and the Regional School Choice Office (RSCO) fair.

Workshop Meeting

This workshop meeting of the Hartford Public Schools Board is dedicated to a working session on the development of the 2024-25 budget. The board will review budget materials and discuss priorities. The meeting is virtual and includes only procedural items for opening and adjournment.

• Working session on 2024-25 budget development (Discussion/Information)

Policy Committee

The Hartford Public Schools Policy Committee will conduct first readings of proposed policies on remote work and coach evaluation, and second readings of an equity policy and a policy on political activities of school employees. The second readings indicate final consideration before possible adoption. The virtual meeting is scheduled for December 4, 2023 at 9:00 a.m.

• First reading of Remote Work policy (CABE model)
• First reading of Coach Evaluation policy (CABE model)
• Second reading of Equity Policy 0523
• Second reading of Political Activities of School Employees policy (1311.1)

The committee reviewed and moved four policies forward for further readings at the regular meeting. These included policies regarding remote work, coach evaluations, equity, and political activities of employees.

• Moved Remote Work policy for a first reading
• Moved Coach Evaluation policy for a first reading
• Moved Equity Policy 0523 for a second reading
• Moved Political Activities of School Employees (1311.1) for a second reading

Teaching & Learning Committee

The committee will consider approving a $229,210 contract continuation with the International Institute of Restorative Practices (IIRP), funded by federal ESSER dollars for training and support through June 2024. Members will also receive a presentation on STEM programming. The restorative practices contract is an action item for the regular board meeting.

• Contract continuation approval for International Institute of Restorative Practices: $229,210 from ESSER Special Funds, term Jan 1, 2023 – June 30, 2024
• Presentation on STEM (Science, Technology, Engineering, Math) programming for discussion and information

The committee reviewed a contract continuation for the International Institute of Restorative Practices to train staff in a 'train the trainer' model. The STEM Director presented on current initiatives and future goals for non-STEM themed schools.

Regular Meeting

The Hartford Board of Education will act on the Superintendent's recommendation to appoint Kondra Rattley as Chief Academic Officer at a salary of $195,000, effective January 2024. Committees have moved forward several contract approvals, including Partners for Educational Leadership, REVISION Learning, and the Urban League of Greater Hartford, along with policy second readings on graduation, sexual offenders, food service personnel conduct, and generative AI. The board will also receive updates on school choice timelines, the WheresTheBus app rollout, and multilingual family supports.

• Appointment of Kondra Rattley as Chief Academic Officer ($195,000)
• Contract approval: Partners for Educational Leadership
• Contract continuation: REVISION Learning
• Second reading of policies on graduation (6140), sexual offenders (3516.5), food service conduct (3542.22), food service standards (3542.41), and generative AI (6141.3272, 4118.53/4218/53)
• Acceptance of funds for Adult Education/CEE Grants

The Board approved the appointment of Kondra Rattley as Chief Academic Officer and authorized several service contracts totaling over $766,000. Additionally, the Board adopted five school policies and accepted grants for adult education.

• Appointed Kondra Rattley as Chief Academic Officer (5-0, 1 abstain)
• Approved contract with Partners for Educational Leadership up to $112,250 (5-1)
• Approved contract renewal with REVISION Learning up to $297,000 (6-0)
• Approved contracts for Extended School Hours Providers up to $162,000 (6-0)
• Approved contract with Urban League of Greater Hartford up to $90,000 (6-0)
• Approved contract renewal with Frontline Technologies Group, LLC up to $113,329 (6-0)
• Adopted policies 6146, 3516.5, 3542.22, 3542.41, and 6141.3272 (6-0)
• Authorized acceptance of Adult Education/CEE Grants from CT State Department of Education (6-0)

Workshop Meeting

The Board of Education is holding a workshop meeting focused on Attendance, Culture and Engagement (ACE). The discussion includes reviewing the Spring 2023 BOE Culture and Climate Overview.

• Attendance, Culture and Engagement (ACE) presentation

The meeting was called to order and adjourned. The minutes record no substantive decisions, proposals, or discussions.

Finance & Audit Committee

The Finance & Audit Committee will discuss and vote on recommending approval of a contract renewal with Frontline for $181,380 and a $112,250 contract with Partners for Educational Leadership for a principal pipeline program. They will also consider accepting $3,082,530 in adult education grants and multiple extended school hours contracts totaling $162,000. A financial update through September 2023 is also on the agenda.

• Contract renewal with Frontline for $181,380
• Contract with Partners for Educational Leadership for $112,250 to develop a principal pipeline
• Acceptance of $3,082,530 in adult education grants from the state
• Extended school hours contracts: $81,000 to Village for Families and $81,000 to Catholic Charities
• Contract with Urban League of Greater Hartford for $90,000 to support pregnant and parenting teens

The committee reviewed several contract renewals, approvals, and grant funds. All six items were moved forward to the regular meeting for further action.

• Moved Frontline contract renewal to regular meeting
• Moved Partners for Educational Leadership contract approval to regular meeting
• Moved REVISION Learning contract continuation approval to regular meeting
• Moved Extended School Hours contract approval to regular meeting
• Moved Adult Education/CEE Grants acceptance of funds to regular meeting
• Moved Urban League of Greater Hartford contract approval to regular meeting

Family & Community Engagement Committee

The Family & Community Engagement Committee will consider approving two contracts: one with the Urban League of Greater Hartford and another for extended school hours. The committee will also receive updates on school choice, facilities, multilingual family supports, and reports on the Welcome Center, School Governance Councils, and Title I parent activities.

• Contract approval: Urban League of Greater Hartford (SPPT Grant)
• Contract approval: Extended School Hours (Village and Catholic Charities)
• Update on School Choice, Facilities, Transportation, Food Service and Technology
• End of Year Welcome Center Report (2022-23) and October 2023 Welcome Center Report
• Title I Parent Activities Report

The Family & Community Engagement Committee reviewed and moved forward two contracts. The committee also received updates from the Office of Operations and Multilingual Family Supports, and reviewed four reports.

• Moved forward contract for Urban League of Greater Hartford
• Moved forward contract for Extended School Hours

Policy Committee

The Hartford Public Schools Policy Committee will hold a virtual meeting to vote on second reading of five policies, including revisions to graduation requirements and a new generative AI policy. The committee will also conduct first readings of a proposed equity policy and a policy on political activities of school employees.

• Second reading: Graduation Policy (6140) with revised regulations
• Second reading: Safety/Sexual Offenders on School Property (3516.5)
• Second reading: Generative AI policy (6141.3272, 4118.53/4218.53)
• First reading: Equity Policy 0523
• First reading: Political Activities of School Employees - 1311.1

The committee moved five policies through their second reading to the regular meeting. Two additional policies underwent first readings and will return to the committee after further revisions or feedback collection.

• Moved Graduation Policy (6140) to regular meeting
• Moved Safety/Sexual Offenders on School Property (3516.5) to regular meeting
• Moved Food Services Personnel Code of Conduct (3542.22) to regular meeting
• Moved Food Service Personnel Professional Standards (3542.41) to regular meeting
• Moved Generative AI (6141.3272, 4118.53/4218/53) to regular meeting
• Tabled Equity Policy 0523 pending staff feedback
• Tabled Political Activities of School Employees (1311.1) for wording revisions

Teaching & Learning Committee

The Hartford Public Schools Teaching & Learning Committee is meeting virtually on Nov 1, 2023. The committee will consider recommending approval of a $112,250 contract with Partners for Educational Leadership for a principal pipeline program, and a $297,000 continuation of leadership coaching from REVISION Learning. It will also accept $3,082,530 in adult education grant funds and two smaller cooperative grants.

• Contract approval for Partners for Educational Leadership, $112,250 from ESSER funds for principal pipeline program
• Contract continuation for REVISION Learning, $297,000 from Commissioner's Network for leadership coaching at Hartford High and McDonough
• Acceptance of $3,082,530 Adult Education Provider Grant from state for GED, ESL, citizenship, and NEDP programs
• Literacy Volunteers of Greater Hartford CEE grant of $116,283 for adult literacy and career services
• Urban League of Greater Hartford CEE grant of $7,753 for adult education collaboration

The Teaching & Learning Committee reviewed three items and moved them forward to the regular meeting. The committee also introduced a new contract review form based on Board-agreed 'must-haves'.

• Moved Partners for Educational Leadership contract forward
• Moved REVISION Learning contract continuation forward
• Moved Adult Education/CEE Grants acceptance of funds forward

Regular Meeting

The Hartford Board of Education approved two major contracts: a $181,380 playground for Capital Preparatory Magnet School funded by ESSER, and a $116,093 health records system from CureMD to replace an outdated database, funded by a School Based Health Alliance grant and Medicaid. Committees also reported on first readings of policies on Generative AI and challenging curriculum. Public comment and reports from the chair and superintendent were on the agenda.

• Approval of KOMPAN playground contract ($181,380) for Capital Prep using ESSER funds
• Approval of CureMD contract ($116,093) for electronic health records, replacing Access database
• First reading of policy on Generative AI (6141.3272/4118.53)
• First reading of policy on challenging curriculum (6141.51)
• Update on Innovation Network (iNet) with five schools volunteering

The Board of Education approved three service contracts and the acceptance of a health grant. Members also adopted a policy regarding challenging curriculum and approved revised educational specifications for the renovation of Fred D. Wish School.

• Approved minutes of September 19, 2023 meeting (6-0)
• Authorized acceptance of $107,473 School Based Health Alliance Grant (6-0)
• Approved CureMD contract not to exceed $116,093 (5-1)
• Approved Kompan Playground contract not to exceed $181,380 (6-0)
• Approved Adams & Knight contract not to exceed $300,000 (4-2)
• Approved revised Educational Specifications for Fred D. Wish School renovation (6-0)
• Adopted Policy 6141.51 - Challenging Curriculum and removed specified statement (6-0)

Finance & Audit Committee

The Finance & Audit Committee will consider three action items: a $181,380 contract for a KOMPAN playground at Capital Prep Magnet School, acceptance of a $107,473 School Based Health Alliance grant and a $123,233 contract with CureMD for electronic health records, and a $300,000 marketing campaign with Adams & Knight. The committee will also receive updates on financial results, ESSER spending, and the 2023-24 budget timeline.

• Action item: $181,380 contract for KOMPAN playground at Capital Prep Magnet School (1304 Main Street)
• Action item: Acceptance of $107,473 SBHA grant and $123,233 contract with CureMD for health record system
• Action item: $300,000 marketing campaign with Adams & Knight, funded by Magnet State Operating Grant and other sources
• Update: Financial results through August 2023
• Update: ESSER spend down plan and 2023-24 budget timeline

The committee reviewed and moved two items forward to the regular meeting: a KOPMAN playground project and a School Based Health Alliance Grant/CureMD contract. The committee also reviewed financial results through August 2023, ESSER spend down updates, and a draft 2024-25 budget timeline.

• Moved KOPMAN Playground item to the regular meeting
• Moved School Based Health Alliance Grant/CureMD contract approval to the regular meeting

Family & Community Engagement Committee

The Family & Community Engagement Committee will consider approving a contract with Adams & Knight for marketing services. They will also receive updates on family engagement strategies, the F.A.C.E.S. initiative, and a report from the Welcome Center.

• Contract approval for Adams & Knight (marketing)
• Update on family engagement toolkit and district strategy implementation
• Update on F.A.C.E.S. initiative
• Welcome Center report including intake data for August 2023

The Family & Community Engagement Committee reviewed and moved forward a marketing contract for Adams & Knight. The contract was advanced to the Finance committee and regular board meeting on the condition that metrics be provided at a later date.

• Advanced Adams & Knight marketing contract to Finance committee and regular board meeting

Workshop Meeting

The Hartford Public Schools Board holds a workshop meeting to discuss the State of Talent Management at HPS. No votes or decisions are expected; the session is informational and for discussion only.

• Discussion of the State of Talent Management at Hartford Public Schools (HPS)

The board held a workshop to discuss the state of talent management at Hartford Public Schools. Members discussed HR response rates, teacher retention, and support for teachers passing the Praxis exam. No formal votes or decisions were recorded.

Policy Committee

The Hartford Public Schools Policy Committee will hold second readings on removing a statement defining the Board of Education as the State Board of Trustees and adopting a challenging curriculum policy to increase rigorous coursework for grades 8-12. First readings include a graduation policy, a policy on sexual offenders on school property, food services personnel codes, and a generative AI policy for students and staff.

• Removal of statement from Policy Manual defining 'Board of Education' as State Board of Trustees (second reading)
• Adoption of challenging curriculum policy to increase rigorous coursework opportunities for grades 8-12 (second reading)
• First reading of Graduation Policy (6140) with revised regulations
• First reading of Generative AI policy (6141.3272, 4118.53/4218/53)
• First reading of Safety/Sexual Offenders on School Property policy (3516.5)

The committee reviewed six policies during first and second readings. All six policies were moved forward to the regular board meeting for further action.

• Moved 'Removal of Statement' policy to regular board meeting (Second Reading)
• Moved 'Challenging Curriculum' policy to regular board meeting (Second Reading)
• Moved 'Safety/Sexual Offenders on School Property (3516.5)' policy to regular board meeting (First Reading)
• Moved 'Food Services Personnel Code of Conduct (3542.22)' policy to regular board meeting (First Reading)
• Moved 'Food Service Personnel Professional Standards (3542.41)' policy to regular board meeting (First Reading)
• Moved 'Generative AI (6141.3272, 4118.53/4218/53)' policy to regular board meeting (First Reading)

Teaching & Learning Committee

The Teaching & Learning Committee will receive informational updates on Plans for School Excellence and Accountability and School Empowerment Teams, as well as on iNet. No votes or decisions are scheduled; the agenda is purely procedural.

• Informational update on Plans for School Excellence and Accountability and School Empowerment Teams
• Informational update on iNet

The committee reviewed presentations regarding Plans for School Excellence and Accountability and School Empowerment Teams. Members also discussed the Innovation Network inaugural cohort, which is funded by the Barr Grant.

• Received update on Plans for School Excellence and Accountability and School Empowerment Teams
• Discussed Innovation Network inaugural cohort including Betances Learning lab, Betances STEM, Breakthrough North Magnet, Bulkeley High School, and Sanchez School

Regular Meeting

The Hartford Board of Education will consider approving a $486,000 contract with Attuned Education Partners for central office improvement and extending community schools contracts. Reports from committees include updates on summer programs, enrollment (1,305 new students registered), and a first reading of a challenging curriculum policy. The meeting also includes approval of prior minutes and procedural items.

• Contract approval: Attuned Education Partners, $486,000 (ESSER, Barr, ARPA funds) for central office coaching and process improvement
• Contract extension approval: Community Schools coordinating agencies through July 2024 (cost not specified in agenda)
• First reading of new policy: Challenging Curriculum (grades 8-12) to increase rigorous coursework
• Policy committee recommends removal of redundant policies (5122, 5123) and recodification of bullying policy
• Summer program updates: academic and community-based organization reports

The Board approved a contract with Attuned and extensions for Community Schools agencies. It also adopted revised policies regarding parent communication and approved a collective bargaining agreement with the Hartford Schools Support Supervisors Association.

• Approved contract with Attuned not to exceed $486,000 (3-2)
• Approved contract extensions for Community Schools agencies through July 31, 2024 (7-0)
• Adopted revised policies 5122 (Reporting to Parents) and 5123 (Parent-Teacher Communication) (6-0)
• Approved Collective Bargaining Agreement with Hartford Schools Support Supervisors Association, Local 78 (6-0)
• Approved minutes from August 15, 2023 meeting (7-0)

Workshop Meeting

The Hartford Public Schools Board holds a virtual workshop meeting to discuss the 2023 District Scorecard Update. The item is for discussion and information only; no votes are expected. The meeting includes links to state education data dashboards and a press conference for context.

• Discussion of the 2023 District Scorecard Update, including summative results presented in a PDF attachment

The Board held a workshop to review the 2023 District Scorecard. Members discussed special education numbers and the determination of income for high-needs students. No formal votes or decisions were recorded.

Finance & Audit Committee

The Finance & Audit Committee will vote on recommending approval of a $486,000 contract with Attuned Education Partners for central office support and continuous improvement. The committee will also recommend extensions of community schools coordinating agency contracts for the 2023-24 school year. An informational update on preliminary unaudited financial results for 2022-23 will be presented.

• Contract with Attuned Education Partners for $486,000 from ESSER, Barr Foundation, and ARP funds
• Extension of community school contract with The Village for Families & Children for $1,122,000 at six schools
• Extension of community school contract with Catholic Charities for $693,750 at three schools
• Extension of community school contract with Boys & Girls Club for $416,354 at two schools
• Preliminary (unaudited) financial results for 2022-23 presented as informational item

The committee reviewed financials for contracts with Attuned and Community Schools. Members also reviewed the 2022-23 preliminary unaudited financial results. The minutes do not record formal votes or final decisions on these items.

Family & Community Engagement Committee

The Family & Community Engagement Committee will consider and vote on extending contracts for the district’s Community Schools program for the 2023‑24 school year. Funding requests from agencies such as Active City, Boys & Girls Club, Catholic Charities, and others are listed with specific dollar amounts for each school. The meeting also includes updates from the Office of Operations and a report on the 2023 summer program provided by community‑based organizations.

• Contract extension for Active City – $56,250 for Parkville school
• Contract extension for Boys & Girls Club – $416,354 for Bellizzi & West Middle
• Contract extension for Catholic Charities – $693,750 for McDonough, Milner, & Parkville
• Contract extension for The Village – $1,122,000 for Burns, Burr, M.D. Fox, M.L.K., SAND, & Wish
• Updates: Office of Operations and Summer Program 2023 report

The Family & Community Engagement Committee reviewed contract extensions for community schools and an end-of-year report for the 2022-23 school year. The committee also received updates on student enrollment, transportation, and summer programs.

• Reviewed community schools contract extensions

Policy Committee

The Hartford Public Schools Policy Committee will hold second readings on removing redundant policies (5122 and 5123) and recodifying bullying prevention policy 5141. A first reading will consider a new Challenging Curriculum policy mandated by the 2021 legislative session to increase rigorous coursework for students in grades 8-12. Another first reading proposes removing a statement referencing Special Act 97-4 and the State Board of Trustees from the policy manual. The committee will also discuss updates to the policy manual.

• Second reading: removal of policies 5122 (Reporting to Parents) and 5123 (Parent-Teacher Communication) as redundant
• Second reading: recodification of 5141 (Bullying Prevention and Intervention) to 5131.911 due to overlap
• First reading: new Challenging Curriculum policy (6141.51) for grades 8-12, mandated by 2021 legislative session
• First reading: removal of a statement referencing Special Act 97-4 and State Board of Trustees from the manual
• Discussion on overall policy manual updates

The committee removed two policies regarding reporting to parents and parent-teacher communication. A policy on challenging curriculum was introduced for first reading, and members discussed the hosting of the policy manual by CABE.

• Removed policies 5122 (Reporting to Parents) and 5123 (Parent-Teacher Communication)
• Recodified Bullying Prevention and Intervention from 5141 to 5131.911
• First reading of Challenging Curriculum policy

Teaching & Learning Committee

The Teaching & Learning Committee will review a proposed contract with Attuned Education Partners to support central office transitions and continuous improvement. The committee will also receive updates regarding Intervene K-12 and the 2023 summer academic program.

• $486,000 contract approval for Attuned Education Partners
• $259,400 for continuous improvement within the Office of School Leadership
• $179,800 to assess and operationalize central office shifts
• Intervene K-12 overview update
• Summer 2023 academic program report

The committee reviewed a contract for Attuned. Staff provided updates regarding Intervene tutoring sessions and summer academic programs.

• Reviewed Attuned contract (no vote recorded)

Board Retreat

This is a procedural board retreat with no votes or public hearings. The agenda includes training on board responsibilities, Robert's Rules of Order, and communications, followed by a motion to adjourn.

• Board Training (discussion)
• Robert's Rules Training (discussion)
• Communications 101 (discussion)
• Communications Check In (discussion)
• Motion to adjourn

Regular Meeting

The Hartford Board of Education approved several contracts including a $793,000 agreement with Achievement Network for school improvement, a $156,765 contract with Relay for teacher certification, and a $268,300 contract with 2-4-1 CARE for physical literacy programs. The board also heard committee reports and held a first reading on removing redundant policies.

• Approved contract with Achievement Network for $793,000 through June 2024
• Approved contract with Relay for $156,765 for educator preparation program
• Approved contract with 2-4-1 CARE for $268,300 for Breakthrough North, South, Webster, and ESM@Hooker
• Approved contract with Boys & Girls Club for HOPE Academy facilities at $148,288
• First reading to remove policies 5122 and 5123 and recodify 5141 on bullying prevention

The Board approved six contracts for educational and community services ending June 30, 2024. Additionally, the Board appointed Shonta Browdy to the Hartford School Building Committee and approved the July 18, 2023, meeting minutes.

• Approved RELAY contract not to exceed $156,765 (7-0)
• Approved Achievement Network contract not to exceed $793,000 (4-2)
• Approved 2-4-1 CARE contract not to exceed $268,300 (6-0)
• Approved Boys & Girls Club contract not to exceed $148,288 (5-0)
• Approved Our Piece of the Pie contract not to exceed $660,000 (5-0)
• Approved Language Line, Inc. contract not to exceed $140,000 (5-0)
• Appointed Shonta Browdy to the Hartford School Building Committee (4-1)
• Approved July 18, 2023 meeting minutes (4-1)

Committee of the Whole Meeting

The Committee of the Whole will discuss and potentially approve several contracts and construction items. The largest is a $793,000 continuation for Achievement Network (ANet) for instructional support. Other contracts include $156,765 for Relay educator preparation scholarships, $268,300 for 2-4-1 Sports programs, and $140,000 for Language Line interpretation services. Construction updates for Kennelly, Wish, and Betances schools are also on the agenda.

• Contract continuation for ANet at $793,000 from ESSER funds
• Contract approval for Relay teacher preparation program at $156,765
• Contract continuation for 2-4-1 Sports programs totaling $268,300 across four schools
• Contract continuation for Language Line interpretation services at $140,000
• Construction items for Kennelly, Wish, and Betances schools

The Committee of the Whole reviewed and moved forward three contract items for approval. Construction items for Kennelly, Wish, and Betances were reviewed for information only with no vote required.

• Moved forward RELAY contract approval
• Moved forward ANet contract continuation approval
• Moved forward 2-4-1 Sports contract continuation approval

Policy Committee

The Policy Committee will hold a first reading on removing two policies (5122 Reporting to Parents and 5123 Parent-Teacher Communication) as redundant with existing policy 5124/6142. A recodification of bullying prevention policy 5141 to 5131.911 is also up for first reading, addressing overlap with a medical advisor policy adopted in June 2023. The committee will discuss the CABE 2023 Legislative Update.

• First reading to remove policies 5122 and 5123, redundant with 5124/6142 Reporting to Parents
• First reading to recodify 5141 Bullying Prevention to 5131.911 due to overlap with Medical Advisor policy
• Discussion of CABE 2023 Legislative Update

The committee met to discuss the CABE 2023 Legislative Update. No substantive decisions or votes were recorded during this meeting.

Committee of the Whole Meeting

The Hartford Public Schools Committee of the Whole will vote on three contract renewals: HOPE Academy facilities ($148,288), Our Piece of the Pie alternative programming ($660,000), and Higher Heights college access services ($250,000). The committee will also discuss the ESSER spending plan for the 2023-24 school year.

• Contract continuation approval for HOPE Academy facilities agreement for $148,288 from ESSER funds
• Contract continuation approval for Our Piece of the Pie (OPP) alternative high school program for $660,000 from general funds
• Contract continuation approval for Higher Heights college access program for $250,000 from ESSER funds
• Discussion of ESSER update and 23-24 spending plan

The committee reviewed and moved forward two contract continuations. One contract continuation was tabled, and the committee received an update on the ESSER spending plan.

• Moved forward HOPE Academy Facilities Agreement contract continuation
• Moved forward Our Piece of the Pie (OPP) contract continuation
• Tabled Higher Heights contract continuation

Regular Meeting

The Hartford Board of Education approved the appointment of Corinne Barney as Chief of Schools & Innovation with a $177,000 salary, effective July 19, 2023. The board also approved contracts with Modern Classroom ($100,000), CT Public ($240,000), and Open Architects ($139,000), all funded by ESSER special funds, and adopted a revised Reporting to Parents policy and two bylaws. Public comment and reports from the chair and superintendent were presented.

• Appointment of Corinne Barney as Chief of Schools & Innovation at $177,000
• Contract with Modern Classroom for professional development, $100,000 (ESSER)
• Contract with CT Public for video storytelling and media distribution, $240,000 (ESSER)
• Contract with Open Architects for data dashboards and warehouse, $139,000 (ESSER)
• Adoption of Policy 5124 (Reporting to Parents) and Bylaws 9312 and 9321

The Board approved the appointment of Corinne Barney as Chief of Schools & Innovation. Members also authorized several service contracts for the term ending June 30, 2024, and adopted a new policy on reporting to parents and two bylaws.

• Appointed Corinne Barney as Chief of Schools & Innovation (Passed)
• Approved contract with Modern Classroom not to exceed $100,000 (Passed)
• Approved contract with CT Public not to exceed $240,000 (Passed)
• Approved contract with Open Architects not to exceed $139,000 (Passed)
• Adopted Policy 5124 - Reporting to Parents (Passed)
• Adopted Bylaw 9312 and Bylaw 9321 (Passed 5-1)
• Approved contract with Ready CT not to exceed $353,020 (Passed 4-1-1)
• Approved contracts with CT RISE Network ($189,060), College Board ($70,647), Hartford Performs ($400,000), and Aqua Turf ($150,930) (Passed 4-1-1)

Policy Committee

The Hartford Public Schools Policy Committee will hold second readings on three policies: Reporting to Parents (5141), Formulation/Adoption/Amendment of Bylaws (9312), and Bylaw 9321 on Committee Meetings. They will also discuss the CABE 2023 Legislative Update. These are routine policy review and discussion items.

• Second reading of policy 5141 on Reporting to Parents
• Second reading of policy 9312 on Formulation, Adoption, Amendment of Bylaws
• Second reading of Bylaw 9321 on Committee Meetings
• Discussion of CABE 2023 Legislative Update

Committee of the Whole Meeting

The Hartford Public Schools Committee of the Whole will discuss and vote on three contract approvals totaling $479,000, funded by ESSER and other special funds. Items include a $139,000 data dashboard contract with Open Architects, a $240,000 media partnership with CT Public, and a $100,000 teacher training program with Modern Classrooms Project. Also on the agenda is a discussion of a playground and athletic field project at Burr Middle School supported by a Scaling Equity and Innovation Grant.

• Contract approval: Open Architects — $139,000 for a student and HR data portal (ESSER funds)
• Contract approval: CT Public — $240,000 for video stories and media campaign (ESSER funds)
• Contract approval: Modern Classrooms Project — $100,000 for teacher training in blended learning
• Discussion of Burr Middle School playground and athletic field revitalization using a Scaling Equity and Innovation Grant

The Committee of the Whole reviewed three contracts for Open Architects, CT Public, and Modern Classroom. All three items were moved to the regular meeting for further action.

• Moved Open Architects contract approval to regular meeting
• Moved CT Public contract approval to regular meeting
• Moved Modern Classroom contract approval to regular meeting

Committee of the Whole Meeting

The Hartford Public Schools Committee of the Whole will consider and take action on four contract continuation approvals, all funded by special funds. The contracts are with Ready CT ($353,020), CT RISE ($189,060), College Board ($70,647), and Hartford Performs ($400,000). These items support career pathways, Grade 9 on-track achievement, college readiness assessments, and arts programs in PreK-8 schools.

• Contract continuation with Ready CT for $353,020 to support career pathways at Bulkeley, Hartford High, and Weaver High Schools
• Contract continuation with CT RISE for $189,060 to support Grade 9 on-track achievement at Bulkeley, Hartford High, Kinsella, and Weaver
• Contract continuation with College Board for $70,647 to administer PSAT/NMSQT and SAT for postsecondary readiness
• Contract continuation with Hartford Performs for $400,000 to provide arts programs in all 31 PreK-8 schools with professional learning and family engagement

The Committee of the Whole reviewed four contract continuation approvals. All four items were moved to the Regular Meeting for further action.

• Moved Ready CT contract continuation to Regular Meeting
• Moved CT RISE contract continuation to Regular Meeting
• Moved College Board contract continuation to Regular Meeting
• Moved Hartford Performs contract continuation to Regular Meeting

Regular Meeting

The Hartford Board of Education is voting on multiple contracts and policy items at this regular meeting. Key actions include approving a $25 million contract continuation for Autumn Transportation, a $2.5 million contract with ESS for substitute staffing, and a $1 million contract with CBS Therapy. The board also approved a revised 2023-24 calendar adding Juneteenth as a student holiday.

• Contract continuation with Autumn Transportation for up to $25 million through June 2024, with enhanced bus tracking app
• Contract with ESS for substitute and paraeducator services not to exceed $2,514,611
• Contract continuation with CBS Therapy for therapy staffing not to exceed $1,008,525
• Approval of revised district calendar adding Juneteenth as a student holiday
• Policy second reading on Health Services (5141) and first readings on Reporting to Parents and Bylaw changes

The Board of Education approved several service contracts, including a $25 million agreement for Autumn Transportation. Members adopted a new student health services policy and added Juneteenth as a student holiday to the 2023-24 calendar. The Board also approved a collective bargaining agreement with Hartford Educational Support Personnel, Local 82.

• Approved revised 2023-24 District Calendar adding Juneteenth as student holiday (5-0)
• Approved ESS contract not to exceed $2,514,611 (4-1)
• Approved Autumn Transportation contract not to exceed $25,000,000 (5-0)
• Approved CBS Therapy contract not to exceed $1,008,525 (5-0)
• Adopted policy 5141 - Student Health Services (5-0)
• Approved collective bargaining agreement with Hartford Educational Support Personnel, Local 82 (5-0)
• Approved renovation specifications and grant submissions for SAND, Sanchez, and Batchelder schools (4-1)
• Authorized acceptance of $100,000 Seal CT! Grant from Department of Public Health (4-1)

Family & Community Engagement Committee

The Hartford Public Schools Family & Community Engagement Committee will consider approval of educational specifications and construction grants for SAND, Sanchez, and Montessori Magnet @ Batchelder. They will also review the Family & Community Partnerships end-of-year update and receive reports on School Governance Councils, the Welcome Center, and Title I parent activities.

• Approval of educational specifications and construction grant for SAND Elementary School
• Approval of educational specifications and construction grant for Sanchez Elementary School
• Approval of educational specifications and construction grant for Montessori Magnet @ Batchelder
• End-of-year review of Family & Community Partnerships
• Reports on School Governance Councils, Welcome Center May data, and Title I parent activity

The committee received an overview of construction plans and educational specifications for three schools. No formal votes or decisions were recorded in the minutes.

Finance & Audit Committee

The Finance & Audit Committee will consider approving a $25 million contract extension for Autumn Transportation, the district's bus company, citing stable service during driver shortages. Other actions include renewing PowerSchool ($518k) and Qualtrics ($111k) software contracts, accepting a $100k dental sealant grant, and approving multiple staffing contracts for therapists and paraprofessionals.

• $25,000,000 contract continuation for Autumn Transportation (bus services)
• $518,158.58 contract continuation for PowerSchool student information system
• $110,980 contract continuation for Qualtrics survey and data platform
• $100,000 acceptance of Seal CT! Grant to expand dental sealant/fluoride program to two additional schools
• Multiple staffing contract continuations: CBS Therapy ($1M), Stepping Stone ($3.26M), Soliant ($500k), CT Behavioral Health ($520k), plus new contracts with AMN HealthCare ($719k) and ESS ($660k-$2.5M)

The committee reviewed and moved forward contract continuations for Autumn Transportation, PowerSchool, and Qualtrics. The committee also moved forward the acceptance of funds for dental clinics.

• Moved forward contract continuation for Autumn Transportation
• Moved forward contract continuation for PowerSchool
• Moved forward contract continuation for Qualtrics
• Moved forward acceptance of funds for dental clinics

Policy Committee

The Policy Committee will conduct a second reading of the Health Services policy (5141) and first readings of policies on Reporting to Parents and Formulation/Adoption/Amendment of Bylaws. They will also discuss Bylaw 9321 on Committee Meetings and consider recodification of report card and grading policies.

• Second reading of Health Services policy (5141, old number 5151)
• First reading of Reporting to Parents policy (CABE model 5124)
• First reading of Formulation, Adoption, Amendment of Bylaws (9312)
• Recodification of Report Cards (6142 to 6146.12) and Grading Systems (6146 to 6146.1)
• Discussion of Bylaw 9321 - Committee Meetings

The committee moved the Health Services policy forward for second reading and adoption. Three other policies and a bylaw regarding public participation were moved forward for first reading.

• Moved Health Services (5141) forward for second reading and adoption
• Moved Reporting to Parents (5141) forward for first reading
• Moved Formulation, Adoption, Amendment of Bylaws (9312) forward for first reading
• Reviewed recodification changes to policy numbers for CABE alignment
• Moved Bylaw 9321 - Committee Meetings regarding public participation forward for first reading

Teaching & Learning Committee

The Teaching & Learning Committee will vote on recommending two major contract packages: a $660,240–$2,514,611 one-year contract with ESS for substitute teachers and paraeducators, and six special education contracts totaling approximately $6.07 million for speech-language pathologists, psychologists, behavioral support, and student data services. An informational update on enrichment programs (athletics, unified arts, wellness) is also on the agenda.

• ESS contract up to $2,514,611 for substitute teacher and paraeducator management at 10 specific schools
• Stepping Stone contract renewal at $3,264,533 for 14.3 FTE speech-language pathologists and 40 FTE paraeducators
• CBS Therapy contract renewal at $1,008,525 for 8.5 FTE speech-language pathologists
• AMN HealthCare new contract at $719,100 for 6.0 FTE speech-language pathology staff
• Enrichment: Athletics, Unified Arts and Wellness presented as informational item

The committee reviewed the contract for ESS. Presentations regarding athletics, unified arts, and wellness were provided.

• Reviewed ESS contract

Workshop Meeting (SGC Showcase)

The Hartford Public Schools Board holds a workshop meeting featuring a School Governance Council Showcase. This is a discussion and information session with no votes or binding decisions scheduled.

• School Governance Council Showcase (discussion/information item)

Regular Meeting

The Hartford Board of Education authorized the Superintendent to execute summer experience contracts with eight agencies, not to exceed the listed amounts, to provide early start, middle school, and bridge programs for students. The board also adopted revised Student Attire and School Governance Councils policies on second reading. A first reading was held for the Health Services policy (5141). The consent agenda included renewal of the ParentSquare, Inc. communications contract for $86,625 and approval of the E‑Rate item.

• Approval of Summer Experience Contracts: OPMAD $150,000; The Village $70,971; Lifetime Center LLC $75,000; Camp Courant $75,000; Connecti Kids Inc. $66,560; Catholic Charities $75,000; Boys & Girls Club $63,000; 2‑4‑1 CARE, Inc $90,854
• Second reading and adoption of Policy 5132 Student Attire and Policy 1110.3 School Governance Councils
• First reading of Policy 5141 Health Services
• Contract continuation approval for ParentSquare, Inc. at $86,625 (Special Funds: Title 1)
• Approval of E‑Rate item on the consent agenda

Finance & Audit Committee

The Hartford Public Schools Finance & Audit Committee will consider approving several action items: E-Rate telecom/internet applications (district share $159,399), a $265,260 grant for digital x-ray upgrades in dental clinics, a $86,625 contract renewal for ParentSquare communication platform, and $898,531 in summer enrichment contracts with community-based organizations. The committee will also receive a year-to-date financial report through March 2023.

• Approval of E-Rate applications for $1.32M in telecom/internet services; district share $159,399
• Acceptance of $265,260 grant from School-Based Health Alliance to upgrade 17 dental clinics to digital x-ray
• Contract renewal with ParentSquare, Inc. for $86,625 for family-school communications platform
• Approval of $898,531 in summer experience contracts with agencies including OPMAD, The Village, Camp Courant, and others
• Informational update on YTD 2022-23 financials through March

The committee reviewed four agenda items and moved each to the regular meeting for further action. The committee also reviewed the year-to-date 2022-23 financial report through March.

• Moved E-Rate approval to regular meeting
• Moved School Based Health Alliance funds acceptance to regular meeting
• Moved ParentSquare, Inc. contract continuation approval to regular meeting
• Moved Summer Experience Contracts approval to regular meeting

Family & Community Engagement Committee

The Family & Community Engagement Committee will consider renewing the ParentSquare communications platform contract for $86,625 using Title I funds. They will also vote on summer experience contracts with community organizations totaling over $600,000 and accept completion of a roof replacement project. Informational reports on School Governance Councils, the Welcome Center, and Title I funds are scheduled for discussion.

• Contract continuation for ParentSquare communications platform at $86,625 from Title I funds
• Summer experience contracts with CBOs: OPMAD ($150,000), The Village ($70,971), Lifetime Center LLC ($75,000), Camp Courant ($75,000), Connecti Kids Inc. ($66,560), Catholic Charities ($75,000), Boys & Girls Club ($63,000), 2-4-1 CARE, Inc ($90,854)
• Acceptance of B&G Facility Roof Replacement as complete (State Project #064-0315RR)
• Report on School Governance Councils (informational/discussion)
• Welcome Center Report and Title I Funds report

The Family & Community Engagement Committee reviewed and moved forward three contract items and one facility completion. No vote tallies were recorded for these actions.

• Moved forward ParentSquare, Inc. contract continuation
• Moved forward Summer Experience Contracts
• Moved forward acceptance of B&G Facility Roof Replacement as complete

Workshop Meeting

The Hartford Public Schools board will hold a virtual workshop on May 2, 2023. The agenda covers a discussion and information overview of the Innovation Network and a Board Focus Group on Innovation. The meeting contains no votes, contracts, or policy actions.

• Discussion and information overview of the Innovation Network and Board Focus Group on Innovation

The meeting consisted of a discussion regarding the Innovation Network and the Board Focus Group on Innovation. No substantive decisions were made.

Policy Committee

The Policy Committee is conducting second readings of several policies, including student attire and school governance councils. The committee is also reviewing a health services policy and discussing Bylaw 9020.

• Second Reading: Student Attire
• Second Reading: School Governance Councils
• Second Reading: Policy recodification for accreditation, report cards, grading, and tobacco use
• First Reading: Health Services (5141)
• Discussion: Bylaw 9020 - Public Statement

The committee moved three policy items forward for second reading and adoption. One health services policy was moved forward for a first reading. Three other items were tabled for further review.

• Moved Student Attire policy forward for second reading and adoption
• Moved School Governance Councils policy forward for second reading and adoption
• Moved Recodification policies forward for second reading and adoption
• Tabled Legislative & Advocacy Committee item
• Moved Health Services Policy (5141) forward for first reading
• Tabled Juneteenth item
• Tabled Bylaw 9020 - Public Statement item

Teaching & Learning Committee

The Hartford Public Schools Teaching & Learning Committee will receive informational updates on two topics: in-house special education programming and the 2023 summer program design. No votes or decisions are scheduled. The meeting is virtual and open to the public.

• Special Education: In House Programming (informational update)
• Update: Summer Programs (informational update with attached design document)

The committee reviewed presentations regarding in-house special education programming and summer programs. No formal votes or decisions were recorded in the minutes.

Regular Meeting

The Hartford Board of Education authorized a $1,733,660 contract continuation with Effective School Solutions for school-based mental health services through June 2024. Committees reported on policies including equity, alternative education, student attire, and a potential Juneteenth holiday. Several other contracts and items were discussed but not all moved forward.

• Contract continuation for Effective School Solutions at $1,733,660 using ESSER funds passed
• Equity policy second reading delayed for more community conversations
• Alternative Education Programs policy moved to second reading and adoption
• Student Attire policy moved to first reading
• Juneteenth discussed as possible district holiday

The Board of Education approved several service contracts, the 2023-24 school calendar, and a policy on alternative education programs. It also certified compliance with state nutrition standards for food sold in schools.

• Approved contract with Effective School Solutions not to exceed $1,733,660 (5-0-2)
• Approved contract with DecisionEd not to exceed $58,200 (7-0-0)
• Adopted 2023-24 District School Calendar (7-0-0)
• Adopted Policy 6172 - Alternative Education Programs (7-0-0)
• Approved contract with Allovue not to exceed $317,750 (5-1-1)
• Certified compliance with Connecticut Nutrition Standards for July 1, 2023, through June 30, 2024 (5-1-1)
• Appointed Yvette Bello to the Hartford School Building Committee (5-1-1)
• Designated Deputy Superintendent Paul Foster as authorized signatory in Superintendent's absence (5-1-1)

Policy Committee

The Hartford Public Schools Policy Committee will conduct second readings of the Equity Policy and Alternative Education Programs, and first readings of policies on Student Attire, School Governance Councils, and recodification of several district policies. The committee will also discuss Juneteenth, a Legislative and Advocacy Committee, and Bylaw 9020 on Public Statements.

• Second reading of Equity Policy
• Second reading of Alternative Education Programs
• First reading of Student Attire policy (revised)
• First reading of School Governance Councils policy
• Discussion of Juneteenth

The committee moved the Alternative Education Programs policy forward for adoption. Several other policies were moved forward for first or second readings. The Equity Policy was delayed to allow for further community feedback.

• Moved Alternative Education Programs policy forward for Second Reading and Adoption
• Moved Student Attire policy forward for First Reading
• Moved School Governance Council policy forward for First Reading
• Moved Recodification policy forward for First Reading
• Moved CABE model policy for Legislative and Advocacy Committee forward for first reading
• Delayed adoption of Equity Policy to facilitate community conversations

Finance & Audit Committee

The Finance & Audit Committee will consider four contract continuations, including a $1.73 million renewal for school-based mental health services through Effective School Solutions. Other contracts up for action include data management software (DecisionEd), a Data Wise project management system (DillingerRAD, $135,000), and a budgeting platform (Allovue, $317,750). The committee will also receive a year-to-date financial report through February 2023.

• Continuation of Effective School Solutions mental health contract for 8 schools: $1,733,660 from ESSER funds
• Continuation of Allovue budgeting software contract: $317,750 from Alliance Grant funds
• Continuation of DillingerRAD Data Wise project management system: $135,000 from general funds
• Year-to-date financials for 2022-23 through February (informational update)
• Continuation of DecisionEd K-12 performance management software (no dollar amount listed)

The committee reviewed several contract continuations and year-to-date financials through February. Three contracts were moved forward for the regular meeting, while one was paused by administration.

• DecisionED contract moved forward to regular meeting
• Allovue contract moved forward to regular meeting
• ESS contract moved forward to regular meeting
• DillingerRAD contract paused by administration to explore options

Family & Community Engagement Committee

The Family & Community Engagement Committee will discuss and possibly recommend approval of the Healthy Food Certification, which requires all student food sales to comply with Connecticut Nutrition Standards from July 1, 2023, to June 30, 2024. The committee will also receive updates on the F.A.C.E.S. program, summer enrichment plans, and reports on School Governance Councils, the Welcome Center, and Title I funds.

• Healthy Food Certification: action item to certify compliance with state nutrition standards for all student food sales, with exemptions for after-school events.
• F.A.C.E.S. Update: presentation on the Family & Caregiver Academy.
• Summer Enrichment Overview: presentation on summer program design.
• Office of Operations Update: covering school choice, facilities, transportation, food service, and technology.
• Reports: School Governance Councils, Welcome Center report (including intake comparisons), and Title I funds parent activity report.

The committee reviewed the Healthy Food Certification and moved it forward to the regular meeting. Staff provided updates on the Family & Caregiver Academy (F.A.C.E.S.) pilots and the 2023 summer enrichment planning. The Office of Operations reported on school choice application timelines.

• Moved Healthy Food Certification forward to the regular meeting

Special Meeting

This special meeting is primarily to enter executive session to discuss a potential lease for Board of Education space. The board will vote to enter and later exit executive session, then adjourn.

• Executive session to discuss a potential lease for Board of Education space

Workshop Meeting

The Hartford Public Schools Board holds a virtual workshop meeting. The main item is an informational update from the Office of Talent Management on hiring, recruitment, and retention. The meeting opens and adjourns with procedural actions.

• Discussion of Office of Talent Management hiring, recruitment, and retention update

Teaching & Learning Committee

The Teaching & Learning Committee will consider approving a $1,733,660 contract continuation with Effective School Solutions (ESS) to provide intensive mental health services at eight Hartford schools for 2023-2024, funded by ESSER funds. The committee will also receive an informational update on the math curriculum.

• Action item: Contract continuation with Effective School Solutions for $1,733,660 from ESSER funds
• Services cover Bulkeley, Hartford Public, Weaver, MLK Jr. Middle, Milner, McDonough, Burr, and Betances STEM Magnet Academy
• Informational update on math curriculum
• ESS provides a 13-person team offering individual, group, and family therapy plus classroom support

The committee reviewed the contract continuation for Effective School Solutions (ESS) and moved the item forward for the regular meeting. A presentation on the math curriculum was provided.

• Moved Effective School Solutions (ESS) contract continuation forward to the regular meeting

Regular Meeting

The Hartford Board of Education voted to approve a lease at 280 Trumbull Street for Central Office relocation at up to $1,412,986, and authorized a contract continuation with International Alliance Group for international teacher recruitment. The board also adopted revised policies (0010 and 9321) and held first readings on equity, alternative education, and the 2023-24 district calendar.

• Lease approval at 280 Trumbull Street for Central Office, not to exceed $1,412,986 for 24 months
• Contract continuation with International Alliance Group (IAG) for J1 visa teacher recruitment, 20-25% of teacher's annual compensation per hire
• Contract amendment with Aveanna Healthcare increased from $45,000 to $65,000 for nursing services for special needs students
• Second reading and adoption of policies 0010 (Theory of Action) and 9321 (Board Meeting and Committees)
• First reading of Equity Policy 0523 and Alternative Education Programs Policy 6172

The Board of Education approved a lease for the central office at 280 Trumbull and a contract with the International Alliance Group. Members also adopted two revised policies and approved a collective bargaining agreement with the Hartford Federation of Child Development Associates.

• Approved contract with International Alliance Group through June 30, 2026 (6-1)
• Approved central office lease at 280 Trumbull not to exceed $1,412,986 (6-1)
• Adopted revised policies 0010 (Theory of Action) and 9321 (Board Meeting and Committees) (6-0-1)
• Approved contract amendment with Aveanna Healthcare not to exceed $65,000 through June 30, 2023 (6-1)
• Approved Collective Bargaining Agreement with The Hartford Federation of Child Development Associates (7-0)
• Approved minutes from February 21, 2023 (6-1)

Finance & Audit Committee

The Hartford Public Schools Finance & Audit Committee will consider three action items: renewing a partnership with International Alliance Group to recruit international teachers, approving a $1,412,986 lease for Central Office at 280 Trumbull Street, and increasing a contract with Aveanna Healthcare for nursing services from $45,000 to $65,000. A year-to-date financial update through January 2023 will also be presented.

• Renewal of partnership with International Alliance Group to recruit 58 teachers for bilingual, TESOL/ESL, and other hard-to-fill positions using ESSER funds
• Approval of 24-month lease at 280 Trumbull Street for Central Office relocation during Bulkeley High School construction, totaling $1,412,986
• Amendment to increase Aveanna Healthcare contract from $45,000 to $65,000 for nursing services for special needs students, funded by IDEA Grant 611
• Year-to-date financial report through January 2023

The committee reviewed the financials for the International Alliance Group contract, the Central Office lease, and a contract amendment for Aveanna Healthcare. The committee also reviewed year-to-date financial statements through January 2022-23. No formal votes or decisions were recorded in the minutes.

Special Meeting

The Board of Education adopted the FY 2023-24 budget of $429,382,852. The vote was 7-1. The board also held a workshop on the Multi-Tiered System of Supports (MTSS).

• Adoption of $429,382,852 budget for 2023-24 (schools and students: $373,133,696; central: $56,249,154)
• Vote: 7-1 (Shonta Browdy dissenting)
• Workshop on Multi-Tiered System of Supports (MTSS) for discussion
• Special meeting held virtually at 5:30 p.m.

The Board of Education approved the FY 2023-24 Itemized Estimate of Expenditures. The budget is effective July 1, 2023. The board also held a workshop discussion regarding the Multi Tiered System of Supports (MTSS).

• Adopted FY 2023-24 Itemized Estimate of Expenditures of $429,382,852 (7-1)

Policy Committee

The Policy Committee will hold second readings on the district's Theory of Action and public comment by-laws, and first readings on a new Equity Policy, student attire regulations, and alternative education programs. They will also discuss CABE Leadership Awards.

• Second reading: Theory of Action (district's guiding framework)
• Second reading: Public Comment By-Laws (9321)
• First reading: Equity Policy
• First reading: Student Attire policy (5132)
• First reading: Alternative Education Programs policy (6172)

The committee moved the Theory of Action and Public Comment policies forward for second reading and adoption. Equity Policy and Alternative Education Programs were moved forward for first reading. The Student Attire item was tabled.

• Moved Theory of Action policy forward for second reading and adoption
• Moved Public Comment (By-Laws) policy forward for second reading and adoption
• Moved Equity Policy forward for first reading
• Moved Alternative Education Programs policy forward for first reading
• Tabled Student Attire item

Teaching & Learning Committee

The Teaching & Learning Committee will consider renewing a contract with International Alliance Group (IAG) to recruit international teachers, especially for dual-language and hard-to-fill positions, using ESSER funds. They will also review a proposed 2023-24 district calendar and receive an informational update on freshmen on-track data.

• Contract renewal with International Alliance Group (IAG) to recruit international teachers for bilingual, TESOL/ESL, and other hard-to-fill positions (source: ESSER funds)
• Proposed 2023-24 academic calendar for the district
• Informational report on freshmen on-track and failure rates

The Teaching & Learning Committee reviewed a contract for the International Alliance Group and the proposed 2023-24 district calendar. Both items were moved forward to the regular meeting.

• Moved International Alliance Group (IAG) contract to regular meeting pending Finance committee review
• Moved proposed 2023-24 District Calendar to regular meeting for first reading

Regular Meeting

The Hartford Board of Education will vote on several contract approvals, including a $215,998 contract with Eli Patrick & Co. for a middle-school career-readiness program, a $69,350 contract with 2-4-1 CARE for physical literacy programs, and a $178,552 contract amendment with Stay Plugged In for e-sports spaces. The meeting also includes the annual organizational meeting to elect officers and reports from committees on policy, finance, and curriculum.

• Contract approval: Eli Patrick & Co. for $215,998 (School Improvement Grant)
• Contract approval: 2-4-1 CARE for $69,350 (Interdistrict Magnet School Grant)
• Contract amendment: Stay Plugged In for $178,552 (Interdistrict Magnet School Grant)
• Election of Board officers: Chair, Vice-Chair, Second Vice-Chair, Secretary
• First reading of policy on public comment (By-Laws 9321)

The Board conducted its annual organizational meeting to elect leadership. It also approved several contracts for educational services and accepted grant funding from the CT State Department of Education.

• Elected Philip Rigueur (Chair), AJ Johnson (Vice Chair), Yahaira Escribano (Second Vice Chair), and Francoise Deristel-Leger (Secretary)
• Approved contract with Eli Patrick & Co. not to exceed $215,998 (9-0)
• Approved contract with 2-4-1 CARE not to exceed $69,350 (9-0)
• Approved contract amendment with Stay Plugged In not to exceed $178,552 (9-0)
• Accepted $508,625 CT State Dept of Education Family Resource Center Grant and related contracts (8-0)
• Accepted $129,990 CT State Dept of Education Extended School Hours Grant and related contracts (8-0)
• Approved contract amendment with Caring Nurses not to exceed $100,000 (7-0)
• Accepted $56,983 from The Choral Club of Hartford for music programs (7-0)

Finance & Audit Committee

The Finance & Audit Committee will review contracts vetted through other committees totaling over $1.15 million, a $100,000 contract amendment for nursing services, and continue discussion on the 2023-24 proposed budget. Year-to-date financials through December 2022 will be presented as informational items.

• The Village contract for $400,000 for Family Resource Center services at Burns, Rawson, SAND, and Wish schools
• Eli Patrick & Co. contract for $215,998 for Milner Middle School through June 2024
• Stay Plugged In contract for $178,552 for Betances STEM, Classical, and SMSA schools
• Hispanic Health Council contract for $100,000 for Sanchez School
• Caring Nurses contract amendment of $100,000 for substitute nursing coverage due to shortages

The committee reviewed financials for multiple contracts and the Caring Nurses item, moving all of them forward to the regular meeting. Members also received a presentation on ESSER details and year-to-date financials through December.

• Moved Eli Patrick & Co. contract to regular meeting
• Moved 2-4-1 CARE contract to regular meeting
• Moved Stay Plugged In contract to regular meeting
• Moved FRC Contracts to regular meeting
• Moved ESH Contracts to regular meeting
• Moved Caring Nurses item to regular meeting

Family & Community Engagement Committee

The Family & Community Engagement Committee is reviewing two grant-funded contract approvals for the regular board meeting: $508,625 for five Family Resource Centers and $129,990 for extended school hours programs. The committee will also hear updates on operations, School Governance Councils, the Welcome Center, and Title I parent activity reports.

• $508,625 grant to operate five Family Resource Centers at María C. Sánchez, Burns, Rawson, S.A.N.D., and Wish elementary schools
• $129,990 Extended School Hours Grant for ConnectiKids at West Middle and Naylor, and The Village at Burr, MD Fox, and S.A.N.D. schools
• Office of Operations update covering school choice, facilities, transportation, food service, and technology
• Reports on School Governance Councils, Welcome Center intake data, and Title I parent activity

The committee reviewed and moved two items regarding the acceptance of funds and contract approvals to the regular meeting. The Office of Operations provided an update on the January 28 Hartford Public Schools Expo and discussed funding for magnet extracurricular grants via the Sheff Settlement Phase V.

• Moved Family Resource Centers funds and contract approval to regular meeting
• Moved Extended School Hours Grant funds and contract approval to regular meeting

Special Meeting - Executive Session (Personnel Matter)

The Hartford Public Schools Board is holding a special meeting in executive session to discuss a personnel matter involving Superintendent Dr. Torres-Rodriguez. No public votes or decisions are expected as the agenda consists only of motions to enter and exit executive session, and to adjourn.

• Motion to enter executive session for personnel matter concerning Superintendent Dr. Torres-Rodriguez
• Motion to exit executive session
• Motion to adjourn

Policy Committee

The Hartford Public Schools Policy Committee will hold a virtual meeting on February 6, 2023. Items include a discussion on proposed changes to the public comment policy (By-Laws 9321) and first readings of policies on Theory of Action, Student Attire, and Alternative Education Programs. The committee will also discuss CABE Leadership Awards.

• Discussion of proposed changes to public comment policy (9321.3 Meeting Conduct)
• First reading of Theory of Action policy (0010)
• First reading of revised Student Attire policy (5132)
• First reading of Alternative Education Programs policy (6172)
• Discussion of CABE Leadership Awards

The committee moved two policies forward for a first reading. Several other items were tabled due to a lack of time.

• Moved Public Comment policy for first reading with clarification on timing
• Moved Theory of Action policy forward for first reading
• Tabled Student Attire policy
• Tabled Alternative Education Programs policy
• Tabled CABE Leadership Awards discussion

Committee of the Whole Meeting

The Committee of the Whole will discuss the proposed budget for the 2023-24 school year. No votes are scheduled; the meeting is a review and discussion session. The proposed budget document and a presentation are attached.

• Review of the 2023-24 Proposed Budget for Hartford Public Schools (discussion only)

Teaching & Learning Committee

The Teaching & Learning Committee will vote on several contracts and fund acceptances, including a $215,998 contract with Eli Patrick & Co. for a student program, and receive informational updates on ELA curriculum and learning walks.

• Acceptance of $56,983 Baldwin Fund for music education instruments and technology
• Approval of $69,350 contract with 2-4-1 CARE for physical literacy programs at Noah Webster and Breakthrough South
• Approval of $178,552 contract amendment with Stay Plugged In for esports labs at Betances STEM, Classical Magnet, and SMSA
• Approval of $215,998 contract with Eli Patrick & Co. for Three Levels of Prep program at Milner Middle School

The committee reviewed and moved forward the acceptance of the Baldwin Fund and three contracts. Additionally, the committee moved forward an ELA Curriculum update and a Learning Walks Overview.

• Moved forward acceptance of Baldwin Fund
• Moved forward contract approval for 2-4-1 CARE
• Moved forward contract amendment approval for Stay Plugged In
• Moved forward contract approval for Eli Patrick & Co.
• Moved forward ELA Curriculum update
• Moved forward Learning Walks Overview

Regular Meeting (Public Hearing on the 2023-24 Budget)

The Hartford Board of Education holds a public hearing on the proposed 2023-24 budget. The board also approved contracts for Stay Plugged In ($90,000) and Eli Patrick & Co. ($135,000), adopted a student welfare policy, and renewed a contract with the RISE Network ($88,579). Committee reports reviewed budget details and other items.

• Public hearing on the 2023-24 budget
• Approved $90,000 contract with Stay Plugged In for an esports room at UHSSE
• Approved $135,000 contract with Eli Patrick & Co. for middle school program at Milner
• Adopted Policy 5141.3 - Student Welfare
• Continued contract with RISE Network for $88,579

The Board adopted Policy 5141.3 regarding Student Welfare and approved contracts for Stay Plugged In and the RISE Network. A contract for Eli Patrick & Co. was tabled. The meeting included a public hearing on the 2023-24 budget featuring testimony on school lunches, staffing, and pay.

• Approved contract with Stay Plugged In not to exceed $90,000 (5-1-1)
• Tabled contract approval for Eli Patrick & Co. (7-0-0)
• Adopted Policy 5141.3 - Student Welfare (7-0-0)
• Approved contract with RISE Network not to exceed $88,579 (7-0-0)
• Approved minutes of the December 20, 2022 Regular Meeting (7-0-0)
• Entered and exited executive session regarding potential lease for BoE space (7-0-0)

Workshop Meeting - 2023-24 Proposed Budget

The Board will review the proposed budget for the 2023-24 school year in a workshop. This is a discussion and information session; no decisions are being made. A presentation is attached to the agenda.

• Review of 2023-24 Proposed Budget (workshop discussion)

Finance & Audit Committee

The Finance and Audit Committee will review the proposed 2023-24 budget for Hartford Public Schools. They will also receive updates on year-to-date financials through November 2022 and a report on the HPS accounts payable audit.

• Review of the 2023-24 Proposed Budget
• Year-to-date 2022-23 financials through November
• HPS Audit Report on accounts payable

The committee reviewed the proposed budget for the 2023-24 school year ahead of a scheduled Budget Workshop. Members also received year-to-date financial reports through November and the HPS Audit Report.

Committee of the Whole Meeting

The Hartford Public Schools Committee of the Whole will meet virtually on January 5, 2023, to review district initiatives and vote on multiple education policies. The agenda includes a second reading of the Student Welfare policy and first readings of policies covering the district's Theory of Action, student attire, alternative education programs, and public comment procedures. These reviews will establish updated guidelines for student conduct, district operations, and community engagement. Board members will also receive updates on the SEIG initiative and review criteria for CABE Leadership Awards.

• Second reading of the Student Welfare policy
• First readings of policies on student attire, alternative education programs, and public comment procedures (By-Law 9321)
• Review of the district's Theory of Action and CABE Leadership Awards criteria
• Updates on the SEIG initiative and a presentation on reimagining education in HPS

The committee moved the Student Welfare Policy forward for a second reading at the regular board meeting. Several other policy items were tabled due to time constraints.

• Moved Student Welfare Policy for a second reading at the regular board meeting
• Tabled CABE Leadership Award
• Tabled Public Comment (By-Laws 9321)
• Tabled Student Attire policy
• Tabled Alternative Education Programs policy

Committee of the Whole Meeting

The Hartford Public Schools Committee of the Whole will consider three contract actions: a continuation of the RISE Network high school support program for $88,579, a new $135,000 contract with Eli Patrick & Co. for a middle school program at Milner, and a $90,000 contract with Stay Plugged In for an esports room at UHSSE. The committee will also discuss the 'Reimagining and co-designing Education in HPS' initiative. All actions and discussions are part of the January 4, 2023 virtual meeting.

• Contract continuation for RISE Network ($88,579) to support Grade 9 on-track programs at Bulkeley, Hartford High, Kinsella, and Weaver high schools
• Contract approval for Eli Patrick & Co. ($135,000) for the 'Three Levels of Prep' program at Milner Middle School, funded by School Improvement Grant
• Contract approval for Stay Plugged In ($90,000) to build an esports room at UHSSE, funded by ESSER/SEIG grant
• Discussion topic: Reimagining and co-designing Education in HPS (presentation attached)

The committee reviewed and approved three contracts for further consideration at the regular meeting. One agenda item regarding the reimagining and co-designing of education was tabled due to time constraints.

• Approved RISE contract continuation to move to regular meeting
• Approved Eli Patrick & Co. contract to move to regular meeting
• Approved Stay Plugged In (UHSSE/SEIG) contract to move to regular meeting
• Tabled Reimagining and co-designing Education in HPS to January 5th meeting