Hartford Public Schools public meetings in 2024

BoE Regular Meeting

The Board of Education is reviewing a $205,500 contract continuation for Tepper and Flynn to support Hartford Public High School and McDonough Middle School. The meeting includes reports on post-secondary student success and proposed revisions to policies regarding school renaming and board vacancies.

• Contract continuation for Tepper and Flynn totaling $205,500 for the current school year
• $95,000 Neag Grant awarded to Kennelly School for after-school enrichment
• Proposed policy revision to allow schools to be named after living individuals
• Discussion on reimagining the journalism and media pathway at Weaver High School
• Process for filling a vacant board position with applications due by December 31st

Legislative & Advocacy Task Force

The Legislative & Advocacy Task Force of Hartford Public Schools is meeting virtually to discuss priorities and next steps. No formal votes or specific proposals are listed. The agenda consists of a call to order, one discussion item, and adjournment.

• Discussion of priorities and next steps for legislative advocacy

Finance & Audit Committee

The Hartford Public Schools Finance & Audit Committee meets virtually to receive informational updates on financial results through October 2024, the use of non-lapsing funds to balance FY2024, FY2025 excess cost overview, and the initial budget outlook for FY2026. No votes or decisions are scheduled; all agenda items are informational reports.

• Financial Results Update through October 2024 (Period 4) with attached reports
• Increased Use of Non-Lapsing Fund to Balance FY2024
• FY2025 Excess Cost Overview
• FY2026 Initial Budget Outlook

The committee reviewed the October financial report and a projected deficit of $15 million to $16 million for fiscal year 2025. Members discussed the need to withdraw $1.3 million from the non-lapsing fund to balance the fiscal year 24 budget. No formal votes were recorded; the meeting focused on budget mitigation and special education costs.

• Discussed withdrawal of $1.3 million from non-lapsing fund to balance FY24 budget
• Reviewed projected FY2025 deficit of $15 million to $16 million
• Discussed 2025-2026 level service budget showing $20 million expense increase and $2 million revenue increase
• Requested detailed data on special education costs and trends over the past 6 years
• Requested analysis of potential savings from school closures and consolidations
• Requested breakdown of transportation costs for general vs. special education students
• Superintendent to explore options for clinical day school or therapeutic programs

Family & Community Engagement Committee

The committee will receive informational updates on construction at Burns School (Phase 3b FF&E and Phase 4 Playscape) and Bulkeley School (Phase 8 FF&E and an update). An overview of student connectedness to school via community partners will be presented. Reports on School Governance Council membership, Title I parent activities, and Welcome Center intakes will also be reviewed.

• Burns Phase 3b (FF&E) and Phase 4 (Playscape) informational update
• Bulkeley Phase 8 (FF&E) and construction update
• Overview of Student Connectedness to School - Community Partners (presentation/discussion)
• School Governance Council Report (membership)
• Title I Report (parent activities) and Welcome Center Report (intakes comparison)

The committee approved Phase 3b (furniture, fixtures, and equipment) and Phase 4 (playscapes) for school construction projects. Members received updates on the Bulkeley High School project, which faces a revised completion date of November 2025 due to supply chain and labor challenges.

• Approved Phase 3b FF&E (furniture, fixtures, and equipment) portion
• Approved Phase 4 playscapes

Workshop Meeting

The Board of Education is holding a workshop meeting to discuss progress monitoring report updates and tools. The session includes a review of the BOE Workshop 2024 NGAR Overview.

• Discussion of Progress Monitoring: Report Update & Tools

The workshop focused on the district's performance indicators for the 2324 school year and the state's accountability system. Members discussed school classifications, the rollout of Open Architects data dashboards, and staffing challenges in special education. No formal votes were taken during this workshop.

Policy Committee

The Policy Committee will discuss a request to rename Classical Magnet School to the Hernan LaFontaine Classical Magnet School. A first reading of a graduation policy requiring a financial literacy credit is on the agenda. The committee will also discuss a school closing/consolidation policy. The meeting is virtual.

• Discussion on renaming Classical Magnet School to Hernan LaFontaine Classical Magnet School
• Discussion of elected board vacancy
• First reading of graduation policy (financial literacy credit)
• Discussion of school closing/consolidation policy

The committee held a straw poll and rejected a proposal to suspend the rule prohibiting the renaming of schools after living individuals (5-1). Members agreed to draft revisions to the school naming policy and established a process to fill a vacant board position.

• Rejected proposal to suspend rule against renaming schools after living individuals (5-1 straw poll)
• Approved drafting revisions to the school naming policy (3-2)
• Established board vacancy application process with a December 31st deadline
• Determined board vacancy applicants will be interviewed in executive session

Teaching & Learning Committee

This committee will decide on a contract continuation for Tepper & Flynn (formerly ReVision Learning) to provide leadership coaching at McDonough Middle School ($115,500) and Hartford Public High School ($90,000) through June 2025, funded by the Commissioner's Network Grant. The committee will also vote on accepting a $95,000 grant from the NEAG Foundation for after-school enrichment at Kennelly School. Additionally, there will be an informational discussion on high school and post-secondary success.

• Contract continuation with Tepper & Flynn for leadership coaching at McDonough Middle and HPHS ($205,500)
• Acceptance of $95,000 NEAG Foundation grant for after-school enrichment at Kennelly School
• Informational discussion on High School & Post Secondary Success

The committee approved a $205,500 contract continuation for Tepper and Flynn to provide leadership and teaching support at Hartford Public High School and McDonough Middle School. Members also reviewed the $95,000 Neag Grant for Kennelly School and discussed high school career pathways and post-secondary options.

• Approved $205,500 contract continuation for Tepper and Flynn for Hartford Public High School and McDonough Middle School

Legislative & Advocacy Task Force

The Hartford Public Schools Legislative & Advocacy Task Force will meet virtually to discuss and recap advocacy efforts, then set priorities and next steps. No specific proposals or votes are on the agenda beyond procedural items.

• Discussion: Introduction and recap of prior advocacy work
• Discussion: Priorities and next steps for legislative advocacy

BoE Regular Meeting

The Hartford Board of Education will hear committee reports including a request to rename Classical Magnet School to 'Hernan LaFontaine Classical Magnet', which requires amending the policy that a person must be deceased to have a school named after them. The board will also vote on contract continuations for 2-4-1 Sports and RELAY GSE, discuss an elected board vacancy, and consider updating the school closing/consolidation policy.

• Request to rename Classical Magnet School to 'Hernan LaFontaine Classical Magnet' with discussion on suspending or amending the naming policy
• Contract continuation approval for 2-4-1 Sports (BK South, EMS, Webster & Breakthrough North)
• Contract continuation approval for RELAY GSE teacher training program
• Discussion of elected Board of Education vacancy, candidate selection, and representation needs
• Discussion of updating the school closing/consolidation policy

The Board of Education approved several service contracts and a collective bargaining agreement for principals and supervisors. It also adopted updated Title IX policies and designated CFO Caitlin Richard as an authorized signatory. Public comments addressed teacher retention, special education resources, and school closures.

• Approved 2-4-1 Sports contract not to exceed $159,232 (7-0)
• Approved Relay GSE contract not to exceed $99,174 (6-1)
• Adopted Title IX and relevant impacted policies (6-0, 1 abstain)
• Approved Collective Bargaining Agreement with Hartford Principals’ and Supervisors’ Association (7-0)
• Designated CFO Caitlin Richard as authorized signatory effective Dec 2, 2024 (6-0, 1 abstain)
• Authorized acceptance of Adult Education/CEE Grants from CT State Department of Education (6-0, 1 abstain)
• Approved meeting minutes from 10/15/24 (6-0, 1 abstain)

Finance & Audit Committee

The Finance & Audit Committee will receive updates on Hartford Public Schools' financial results for the first three months of FY25 and a detailed look at the central office budget. No votes or decisions are scheduled; all items are informational reports.

• Financial Results Update - through September 2024 (Period 3)
• 'Deeper Look' - Central Office budget overview

The committee reviewed the first three months of the financial year, noting higher spending and potential deficits due to exhausted ESSER funding. Members discussed the organizational structure and budget allocations across various district departments. No formal votes were recorded; the meeting focused on financial reporting and requests for further documentation.

• Requested spending profile showing anticipated vs. actual spending by month/quarter
• Requested high-level organizational chart of key players and structure
• Requested funding information for city attorney services for the Board of Education
• Requested explanation of strategic coach deployment plan following staff reductions
• Requested breakdown of basic duties and key functions for each department
• Requested information on areas needing funding advocacy and system improvements
• Announced revival of the Legislative Advocacy Task Force

Family & Community Engagement Committee

The committee will vote on accepting three state adult education grants totaling about $3.2 million: a provider grant for Hartford Public Schools' own program and two cooperating entity grants for Literacy Volunteers of Greater Hartford and Urban League of Greater Hartford. It will also hear updates from the Office of Enrollment & School Choice and an overview of Community Schools. Reports on School Governance Council membership, Title I parent activities, and Welcome Center intakes are scheduled.

• Acceptance of Adult Education Provider Grant: $3,082,530 for GED, ESL, citizenship, and diploma programs at 85 Edwards Street and two other locations
• Acceptance of Cooperating Eligible Entities Grants: Literacy Volunteers of Greater Hartford ($121,041) and Urban League of Greater Hartford ($7,800)
• Update on the Office of Enrollment & School Choice (informational/discussion)
• Overview of Community Schools (informational/report/discussion)
• Reports on School Governance Council membership, Title I parent activities, and Welcome Center intakes for September 2024

The committee discussed the $3 million adult education budget and the current membership status of School Governance Councils. No formal votes were recorded; the meeting focused on administrative updates regarding Title I funding, student placement, and Welcome Center intake data.

• Reviewed $3M adult education budget (65% State, 35% district)
• Reported 14 schools have fully seated School Governance Councils
• Reported $161,000 in Title I funds received, with $50,000 for district use
• Reported 638 Welcome Center family intakes between July and September

Workshop Meeting

This is a workshop meeting of the Hartford Public Schools Board of Education. The board will discuss Priority 1: High-Quality Instruction, focusing on equitable access to high-quality learning experiences (Part I). No votes or decisions are scheduled; the item is for discussion and information only.

• Workshop discussion on Equitable Access to High Quality Learning Experiences (Part I)

The Board held a workshop to discuss the implementation of the district's strategic plan, focusing on high-quality teaching, progress monitoring, and curriculum selection. No formal votes or policy decisions were recorded; the session focused on information sharing and identifying future data needs.

• Discussed the use of learning walk tools to assess instruction
• Reviewed the structure of Professional Learning Communities (PLCs)
• Discussed the curriculum selection process and stakeholder engagement
• Identified need for future presentation on student assignment and resource allocation
• Requested follow-up data on teacher vacancy rates across schools

Policy Committee (5:30 p.m.)

The Policy Committee discusses a request to rename Classical Magnet School after Hernan LaFontaine, reviews a Title IX policy for second reading and potential action, and opens new business on school closing/consolidation. An elected board vacancy is also discussed.

• Renaming of Classical Magnet School to Hernan LaFontaine Classical Magnet School
• Second reading of Title IX Sex Discrimination Policy
• New business on school closing/consolidation
• Discussion of elected board vacancy

The committee moved the Title IX policy forward for action at a regular Board meeting. Members discussed a request to rename Classical Magnet School and the process for filling an elected Board vacancy. The committee also discussed the need for updated policies and data regarding school closing and consolidation.

• Moved Title IX Policy forward for action at Regular Board Meeting

Teaching & Learning Committee (4 p.m.)

The Teaching & Learning Committee is reviewing two contract continuations for student and staff services. The body will also receive an informational overview regarding Student Services and Special Education (SPED).

• Contract continuation for 2-4-1 Sports totaling $159,232.00 for BK South, EMS, Webster, and Breakthrough North
• Contract continuation for RELAY GSE totaling $156,765.00 for teacher certification scholarships
• Informational discussion on Student Services and SPED Overview

The committee discussed the continuation of contracts for 2-4-1 Sports and RELAY GSE, as well as a Student Services and SPED overview. No formal votes or final approvals were recorded in the minutes.

• Discussed 2-4-1 Sports contract continuation for BK South, EMS, Webster, and Breakthrough North
• Discussed RELAY GSE contract continuation
• Received overview presentation on Student Services and SPED

Executive Session (Pending Litigation)

The board met in a virtual executive session to discuss pending litigation. The record shows the board entered and exited the session and then adjourned.

• Executive session regarding pending litigation

The board met in executive session to discuss pending litigation. No substantive decisions or public actions were recorded in the minutes.

• Entered executive session (8-0)
• Exited executive session (7-0)
• Adjourned meeting (7-0)

BoE Regular Meeting

The Hartford Board of Education is discussing a first reading of a federally mandated revised Title IX nondiscrimination policy, along with reports from committees. The board will also consider contract continuations for Ready CT (GPA) and Language Line services, and receive updates on the Blue Ribbon Commission and strategic plan engagement.

• First reading of updated Title IX policy (Nondiscrimination – Personnel and Students, Married/Pregnant Students)
• Contract continuation approval for Ready CT (GPA) for paid internships
• Contract approval for Language Line interpretation services
• Update on Blue Ribbon Commission examining Hartford's public education ecosystem
• Superintendent's monthly report and curriculum update presented

The Board appointed Caitlin Richard as Chief Financial Officer and approved several service contracts. Members voted to request a $3.6 million fund transfer from the city to cover a budget deficit and passed a resolution calling for full permanent funding of public schools.

• Appointed Caitlin Richard as Chief Financial Officer (6-0-2)
• Approved Ready CT contract not to exceed $82,000 through June 30, 2025 (8-0-0)
• Approved Language Line contract not to exceed $105,000 through June 30, 2025 (8-0-0)
• Requested City Council authorize $3,636,177.70 transfer from non-lapsing fund for FY2024 deficit (8-0-0)
• Passed resolution calling on Congress and state legislature for full permanent funding of public schools (8-0-0)
• Authorized acceptance of $556,815 CT State Department of Education grant for Family Resource Centers (8-0-0)
• Approved September 17, 2024 meeting minutes (8-0-0)

Finance & Audit Committee

The Finance & Audit Committee will receive an informational report on the preliminary fiscal year 2023-24 financial results, an update on COVID-19 relief grant spending, a financial results update through August 2024, and a five-year forecast. Additionally, they will discuss a resolution calling for full permanent funding of public schools. The meeting includes an executive session for setting evaluation goals for Dr. Torres-Rodriguez.

• Preliminary FY2023-24 financial results report
• COVID-19 relief grant spending update through August 2024
• Financial results update for period ending August 2024 (Period 2)
• Five-year financial forecast
• Discussion of resolution for full permanent funding of public schools

The committee reviewed preliminary FY 2023-24 financial results and a five-year forecast. Members discussed a CT State Department of Education inquiry into financial management, grants, and special education. No formal votes were taken during the meeting.

• Proposed adding a vote to use Non-Lapsing funds to close FY 24 budget deficit to a regular meeting
• Proposed adding a resolution for full permanent funding of public schools to a regular meeting
• Requested a future deep dive into special education tuition costs

Family & Community Engagement Committee

The committee will receive updates on the Strategic Plan Engagement, the Hartford Youth Voices Count Survey, and the Office of Strategic Partnerships & Fund Development. They will also consider contract approvals: renewal of Language Line interpretation services for $105,000 and acceptance of a $556,815 grant to operate Family Resource Centers at five schools.

• Update on Strategic Plan Engagement
• Contract approval: Language Line interpretation services, $105,000 for 1 year
• Acceptance of $556,815 state grant for Family Resource Centers at María C. Sánchez, Burns, Rawson, S.A.N.D., and Wish Elementary
• Overview of Hartford Youth Voices Count Survey results
• Overview of Office of Strategic Partnerships & Fund Development

The committee reviewed contracts for Language Line translation services and Family Resource Centers. The meeting also included updates on the Strategic Plan engagement and the Hartford Youth Voices Count Survey. No formal votes or final approvals were recorded in the minutes.

• Reviewed Language Line contract
• Reviewed Family Resource Centers funds and contract

Workshop Meeting

The Hartford Public Schools Board of Education will hold a workshop meeting to discuss the state of talent management, including hiring, vacancies, recruitment, and retention. The item is listed as a discussion and information item with an attached slide deck. No votes or decisions are scheduled; the meeting is procedural and informational.

• Discussion of the State of Talent Management: Hiring, Vacancies, Recruitment & Retention

The board held a workshop discussion regarding recruitment, retention, and the use of Nimble versus Applitrack hiring software. No formal votes or decisions were recorded during this session.

Policy Committee

The Hartford Public Schools Policy Committee will conduct a first reading of a new Title IX Sex Discrimination Policy, with an action item to forward it to the regular Board meeting. The committee will also hold an informational discussion on the Blue Ribbon Commission.

• First reading of Title IX Sex Discrimination Policy, including model policy and supporting documents
• Informational discussion on the Blue Ribbon Commission

The committee received a presentation from the Blue Ribbon Commission regarding its mission to recommend improvements for Hartford's educational ecosystem. The committee also conducted a first reading of federally mandated Title IX policy changes.

• First reading of Title IX Policy updates conducted

Teaching & Learning Committee

The Teaching & Learning Committee will consider approving a contract continuation with Ready CT for $82,000 to provide a work-based learning coordinator at Great Path Academy. The contract runs from January 1, 2024 through June 30, 2025, funded by a state magnet school grant. The committee will also receive a curriculum update for discussion.

• Contract continuation approval for Ready CT at Great Path Academy, $82,000, funded by Interdistrict Magnet School Academic and Social Support Extracurricular Program Grant (MASSG)
• Ready CT will provide a dedicated Work-Based Learning Coordinator and guidance for career-connected learning at Great Path Academy
• Curriculum update presented for informational discussion (no vote)

The committee reviewed a contract continuation for Ready CT regarding student internships. The meeting also included a curriculum update presentation and a discussion on the bilingual literacy seal.

• Reviewed contract continuation for Ready CT (no vote recorded)

BoE Regular Meeting

The Hartford Board of Education approved a one-year contract extension for Superintendent Leslie Torres-Rodriguez through June 2026, and authorized a $660,000 contract continuation with Our Piece of the Pie for the OPPortunity Academy. The board also certified Phase 2 construction plans for Betances Learning Lab Magnet School. Tyrone Walker voted against both the superintendent contract and the OPP contract.

• Approved Superintendent Torres-Rodriguez contract extension through June 2026
• Authorized $660,000 contract with Our Piece of the Pie for OPPortunity Academy
• Certified Phase 2 construction plans for Betances Learning Lab Magnet School (Project #064-0316)
• Approved consent agenda including minutes from 8/20/24
• Entered executive session for personnel matter

The Board authorized a contract with Our Piece of the Pie not to exceed $660,000. The meeting included extensive public comment regarding teacher vacancies, special education staffing, and the superintendent's contract extension.

• Approved contract with Our Piece of the Pie not to exceed $660,000 through June 30, 2025 (7-1)

Workshop Meeting

The Hartford Public Schools Board holds a workshop meeting to discuss state summative assessment results and a micro-session on tiered supports and alternative programming. No votes or decisions are expected; the items are for discussion and information only.

• Presentation and discussion of State Summative Assessment Data (slide deck attached)
• Micro-session on Tiered Supports & Alternative Programming

The board held a workshop meeting to review state summative assessment data and tiered supports. No formal votes or policy decisions were recorded during this session.

Committee of the Whole Meeting

The Committee of the Whole is discussing two action items for the regular board meeting: a $660,000 contract continuation with Our Piece of the Pie for alternative education programming and approval of Phase 2 construction at Betances School. The contract covers tuition and administrative costs for up to 75 overage, under-credited students.

• Contract continuation with Our Piece of the Pie (OPP) for $660,000 to support OPPortunity Academy for overage, under-credited students
• Additional per-student tuition costs if enrollment exceeds 75 students: $8,800 (Q1), $6,600 (Q2), $4,400 (Q3), $2,200 (Q4)
• Approval of Phase 2 construction at Betances School (no dollar amount listed)

The Committee of the Whole reviewed the Opportunity Academy (OA) contract and the Phase 2 construction presentation for Betances School. No formal votes or decisions were recorded in the minutes.

BoE Retreat

The Hartford Board of Education is holding a retreat to discuss strategic planning and visioning, as well as a stakeholder engagement plan. No votes are scheduled; the items are discussion and information only. The meeting concludes with a motion to adjourn.

• Strategic Planning and Visioning discussion
• Stakeholder Engagement Plan discussion

BoE Regular Meeting

The Hartford Board of Education voted to authorize the superintendent to execute community school contracts totaling $2,362,450 with several community-based organizations. The board also appointed Board Chair Jennifer Hockenhull to the School Building Committee and approved a consent agenda including a $156,670 Frontline contract and certification of Phase 2 construction plans for Kennelly School.

• Approved $2,362,450 in community school contracts with Active City, Blue Hills Civic Association, Boys & Girls Club, Catholic Charities, and The Village for Families & Children.
• Appointed Board Chair Jennifer Hockenhull to the Hartford School Building Committee, with Kory Mills as alternate.
• Approved $156,670.22 contract renewal with Frontline for time/attendance and evaluation software.
• Certified Phase 2 construction plans for E.B. Kennelly School, advancing a renovation project.
• Received reports on chronic absenteeism and the superintendent's monthly report.

The Board of Education authorized contracts for Community Schools and Frontline. Members also approved construction plans for the E.B. Kennelly School and appointed a representative to the School Building Committee.

• Approved Community Schools contracts not to exceed $2,362,450 (7-0)
• Appointed Jennifer Hockenhull to School Building Committee and Kory Mills as alternate (7-0)
• Approved Frontline contract not to exceed $156,670.22 (7-0)
• Approved Phase 2 construction plans and cost estimate for E.B. Kennelly School (7-0)
• Approved minutes from July 16, 2024 (7-0)

Committee of the Whole Meeting

The Hartford Public Schools Committee of the Whole will discuss a single agenda item: approval of Phase 2 construction at Kennelly School. This item may be forwarded to a regular meeting for a final vote.

• Approval of Phase 2 Construction at Kennelly School

The Committee of the Whole reviewed documents for Phase 2 construction of the Kennelly School. Members discussed classroom usage, the media center, gym facilities, and staff parking. No formal vote was recorded in these minutes.

• Reviewed Phase 2 construction documents for Kennelly School

Special Meeting

The Hartford Public Schools Board held a special virtual meeting and approved contract continuations for Community Schools ($2,362,450) and Frontline software ($156,670.22). The board also entered executive session to discuss the superintendent's evaluation, with all motions passing 8-0.

• Approved $2,362,450 for Community Schools contracts across multiple schools, using Title I and NHAP grants
• Approved $156,670.22 for Frontline software renewal for time/attendance tracking and employee evaluations
• Listed community-based organizations: Active City, Blue Hills Civic Association, Boys & Girls Club, Catholic Charities, The Village for Families & Children
• Entered executive session for superintendent's evaluation discussion and later reconvened
• All votes were unanimous (8-0) on items including entering and exiting executive session

The board entered and exited an executive session to discuss the Superintendent's evaluation. The committee also reviewed contract continuations for Community Schools and Frontline.

• Approved motion to enter executive session for Superintendent's evaluation (8-0)
• Approved motion to exit executive session (8-0)

BoE Regular Meeting

The Hartford Board of Education voted to approve two contract continuations: a $314,000 contract with Hartford Performs for arts programs in PreK-8 schools, and a $187,784 contract with CT RISE to support high school redesign and 9th-grade on-track achievement. The board also approved consent agenda items, including appointing Kory Mills to the Hartford School Building Committee, and entered executive session for a personnel matter regarding Superintendent Dr. Leslie Torres-Rodriguez.

• Approved $314,000 contract continuation for Hartford Performs (arts program) through June 30, 2025
• Approved $187,784 contract continuation for CT RISE (high school support) through June 30, 2025
• Appointed Board member Kory Mills to the Hartford School Building Committee
• Entered executive session for personnel matter regarding Superintendent Dr. Torres-Rodriguez
• Approved minutes from June 18, 2024 regular meeting

The Board of Education approved two contract continuations for educational services ending June 30, 2025. The board also appointed a new member to the Hartford School Building Committee and approved the June 18, 2024, meeting minutes.

• Approved Hartford Performs contract not to exceed $314,000 (8-0)
• Approved CT RISE contract not to exceed $187,784 (7-1)
• Appointed Kory Mills to the Hartford School Building Committee (8-0)
• Approved June 18, 2024, meeting minutes (8-0)

Committee of the Whole Meeting

The Hartford Public Schools Committee of the Whole will consider approving two contract continuations: Hartford Performs for $314,000 from Alliance Grant funds, and Connecticut RISE Network for $187,784 from ESSER funds. These are action items for the regular meeting.

• Contract continuation for Hartford Performs at $314,000, providing arts programs to all PreK-8 schools
• Contract continuation for RISE at $187,784 to support high school redesign and grade 9 on-track at Bulkeley, Hartford High, Kinsella, and Weaver

The committee reviewed contract continuation items for Hartford Performs and RISE. No final votes or decisions were recorded in the minutes.

• Reviewed Hartford Performs contract continuation
• Reviewed RISE contract continuation

BoE Retreat

The Board of Education is holding a retreat focused on leadership and legal topics. The agenda includes discussions regarding collaborative governance and the legal rights and responsibilities of board members.

• Collaborative Governance and Leadership discussion
• Legal Rights and Responsibilities of Board Members discussion

The Board of Education conducted a retreat featuring discussions on collaborative governance, leadership, and the legal rights and responsibilities of board members. No substantive policy decisions or votes were recorded.

• Adjourned meeting

BoE Regular Meeting

The Hartford Board of Education held a regular meeting at Weaver High School. The board adopted Policy 5157 on suicide prevention and intervention after a second reading, elected officers for chair, vice-chair, second vice-chair, and secretary, and swore in five new board members. Reports were received from the superintendent and student representatives.

• Second reading and adoption of Policy 5157 – Suicide Prevention and Intervention
• Election of officers: Chair, Vice-Chair, Second Vice-Chair, and Secretary
• Swearing in of new board members Jennifer Hockenhull, Kory Mills, Ruth Reynolds Fortune, Steven Tatum, Stephen S. Wilson
• Superintendent's monthly report and student representatives' report
• Approval of minutes from the May 21, 2024 regular meeting

The Board of Education swore in five new members and elected its leadership for the year. The board approved a new policy regarding suicide prevention and intervention and approved the minutes from the May 21, 2024 meeting.

• Elected Jennifer Hockenhull as Chairperson
• Elected Francoise Deristel-Leger as Vice Chairperson
• Elected Tyrone Walker as 2nd Vice Chairperson
• Elected Kory Mills as Secretary
• Adopted Policy 5157- Suicide Prevention and Intervention (7-0)
• Approved May 21, 2024 meeting minutes (7-0)

Committee of the Whole Meeting

The Committee of the Whole will conduct a second reading of a policy regarding suicide prevention and intervention. The meeting also includes an informational overview of the schematic design for Wish School.

• Second reading of Policy 5157: Suicide Prevention and Intervention
• Overview of Wish School Schematic Design

The committee reviewed Policy 5157 regarding Suicide Prevention and Intervention and moved it forward for a second reading and adoption. Members also received an informational overview of the Wish School schematic design.

• Moved Policy 5157- Suicide Prevention and Intervention forward for second reading and adoption

Workshop Meeting - SGC Workshop

The meeting is a workshop focused on the School Governance Council Showcase. The agenda consists of procedural opening and closing steps alongside this discussion item.

• School Governance Council Showcase discussion

BoE Regular Meeting

The Hartford Board of Education approved three contracts: a $32 million transportation contract with Autumn Transportation for school bus services through June 2027, a $141,780 contract with Open Architects for data dashboards, and a $100,000 contract with Stay Plugged In for an eSports program at HMTCA. The board also received committee reports on grading policies, Healthy Food Certification, and other items.

• Approval of $32,000,000 contract with Autumn Transportation for school bus services (through June 2027, with up to two 1-year extensions)
• Approval of $141,780 contract continuation with Open Architects for data dashboards and data warehouse
• Approval of $100,000 contract with Stay Plugged In for eSports program at Hartford Magnet Trinity College Academy (HMTCA)
• Discussion of honorary diploma policy and grading policy (Policy 6146) in committee reports
• Discussion of Healthy Food Certification and E-Rate funding applications

The Board of Education approved several vendor contracts, including a major agreement for transportation. A motion to extend Superintendent Leslie Torres-Rodriguez's contract through June 30, 2026, failed. The board also approved the Healthy Food Certification for the 2024-2025 period.

• Approved Autumn Transportation contract up to $32M through June 30, 2027 (6-0)
• Approved Open Architects contract up to $141,780 through June 30, 2025 (6-0)
• Approved Stay Plugged In (HMTCA) contract up to $100,000 through June 30, 2025 (5-1)
• Denied one-year contract extension for Superintendent Leslie Torres-Rodriguez (3-3)
• Approved FCC Form 471 filing for E-Rate services for FY 2024-2025 (6-0)
• Approved athletic trainer contracts (UConn/Trinity) up to $139,987 through June 30, 2025 (6-0)
• Approved Healthy Food Certification for July 1, 2024, through June 30, 2025 (6-0)
• Approved minutes from March 19, 2024 (6-0)

Committee of the Whole Meeting

The Committee of the Whole is reviewing a contract for a student and financial data dashboard and the district's share of E-Rate telecommunications funding. The body is also conducting a first reading of a suicide prevention and intervention policy.

• Contract continuation with Open Architects for $141,780.00 for data dashboards
• E-Rate application for $1,139,981.21 in telecom and internet services, with a district contribution of $141,333.19
• First reading of Policy 5157: Suicide Prevention and Intervention
• Financial results update through February 2024
• Reports from the School Governance Council and Welcome Center

The Committee of the Whole reviewed a contract continuation for Open Architects and the E-Rate item. Members also reviewed financial results through February 2024 and School Governance Council reports. No formal votes or final decisions were recorded in the minutes.

• Reviewed contract continuation for Open Architects
• Reviewed E-Rate item
• Reviewed financial results through February 2024
• Reviewed School Governance Council reports

Committee of the Whole Meeting

The Committee of the Whole will consider several contract approvals, led by a $32 million, three-year transportation contract with Autumn Transportation. Other actions include a $100,000 contract for an esports room at HMTCA, a $139,987 contract for athletic trainers, and renewal of the district's Healthy Food Certification. Policy discussions on honorary diplomas, the 50% grading rule, and student retention are also on the agenda.

• Contract approval: $32,000,000 from general budget for Autumn Transportation bus services (July 2024–June 2027, with possible extensions)
• Contract approval: $100,000 from Magnet Athletic Program Grant for Stay Plugged In to build an esports room at HMTCA
• Contract approval: $139,987 for athletic trainers from general budget and Sheff Region grant
• Consent action: Healthy Food Certification for 2024-2025, requiring compliance with Connecticut Nutrition Standards
• Discussion on Policy 6146 – the 50% grading rule

The committee reviewed contracts for Stay Plugged In, athletic trainers, and Autumn Transportation, as well as a Healthy Food Certification. Members discussed policies regarding honorary diplomas and grading/retention. No final votes were recorded in these minutes.

• Reviewed contract for Stay Plugged In (HMTCA)
• Reviewed contracts for Athletic Trainers
• Reviewed contract for Autumn Transportation
• Reviewed Healthy Food Certification
• Discussed Honorary Diploma application and honoring process
• Discussed Policy 6146 regarding grading and retention
• Discussed Policy 5121 regarding retention, intervention, and guidance
• Tabled Dashboards update to the next meeting

BoE Regular Meeting

The Board of Education is voting on the FY 2024-25 budget and several special education service contracts. The body is also reviewing the 2024-25 district calendar and a required educator diversity plan.

• Adoption of FY 2024-25 budget in the amount of $429,410,903
• Contract with CBS Therapy for speech and language services not to exceed $1,008,525
• Contract with AMN HealthCare for speech-language services not to exceed $761,400
• Contract with CT Behavioral Health for behavioral consults and interventions not to exceed $543,536
• Contract with Soliant Health for special education staff not to exceed $500,000

The Board approved the FY 2024-25 budget and the district school calendar. Several healthcare and therapy service contracts were authorized through June 30, 2025. The Board also adopted the Increasing Educator Diversity Plan.

• Adopted FY 2024-25 budget of $429,410,903 (5-1)
• Approved AMN HealthCare contract up to $761,400 (6-0)
• Approved CT Behavioral Health contract up to $543,536 (4-1-1)
• Approved CBS Therapy contract up to $1,008,525 (4-0-2)
• Approved Soliant Health contract up to $500,000 (5-0-1)
• Approved Stepping Stone contract up to $3,701,748 (4-1-1)
• Adopted 2024-25 District School Calendar (6-0)
• Adopted Increasing Educator Diversity Plan (6-0)

Committee of the Whole Meeting

The Hartford Public Schools Committee of the Whole is meeting virtually to receive an informational update and follow-up on the 2024-25 budget. The agenda includes a link to a budget FAQ and a slide presentation. No votes or decisions are scheduled; this item is for discussion only.

• Update and follow-up on the 2024-25 budget, with linked FAQ and presentation slides

Committee of the Whole Meeting

The Committee of the Whole will review a financial update through January 2024 and discuss seven contract approvals for the regular meeting. The largest items are special education staffing contracts totaling over $6.5 million, plus a $90,122 renewal for the ParentSquare communication platform. The committee also will hear second reading of the 2024-25 district calendar and receive reports on school governance and the Welcome Center.

• $3,701,748 contract continuation with Stepping Stone Services for speech-language pathologists and paraeducators
• $1,008,525 contract continuation with CBS Therapy for speech, occupational, and physical therapy staff
• $761,400 contract with AMN HealthCare for speech-language services and paraeducators
• $543,536 contract continuation with Connecticut Behavioral Health for behavioral support services
• $90,122 contract renewal for ParentSquare family-school communications platform

The Committee of the Whole reviewed financial results and several contracts. The committee moved the ParentSquare contract, AMN HealthCare SPED contracts, and the 2024-25 District Calendar to the regular meeting for further action. The Increasing Educator Diversity plan was also reviewed and will be placed on the regular meeting agenda for a vote.

• Moved ParentSquare contract to regular meeting
• Moved AMN HealthCare SPED contracts to regular meeting
• Moved 2024-25 District Calendar to regular meeting
• Moved Increasing Educator Diversity plan to regular meeting for a vote

Public Hearing - 2024-25 Proposed Budget

The board is conducting a public hearing to discuss the proposed budget for the 2024-25 school year. This meeting is designated for discussion and information gathering regarding the budget proposal.

• Public hearing on the 2024-25 Proposed Budget

The board held a public hearing to receive comments regarding the 2024-25 Proposed Budget. Residents and union representatives provided testimony on education, food service staffing, and procurement practices. No formal votes or budget decisions were made during this session.

Workshop Meeting - 2024-25 Proposed Budget

The board is holding a workshop meeting to review the Superintendent's proposed 2024-2025 operating budget. This is a discussion and information session regarding the draft budget book and overview slides.

• Review of Superintendents Proposed 2024-2025 Operating Budget Book DRAFT 03252024

BoE Regular Meeting

The Hartford Board of Education held a regular meeting that included public comment and reports from the Chair, Superintendent, and students. The board voted to approve contracts for PowerSchool ($553,989), Stay Plugged In ($220,000), and Family Resource Centers ($563,145). They also held a first reading of the proposed 2024-2025 school calendar and approved Phase 1 plans for the Wish School construction project.

• Contract renewal: PowerSchool student information system for $553,989.10 through June 2025
• Contract approval: Stay Plugged In for $220,000 to create esports labs at AF STEM, Noah Webster, and Classical magnet schools
• Acceptance of funds and contracts: Family Resource Centers Grant for $563,145 at five elementary schools
• First reading of proposed 2024-2025 school calendar (no vote taken)
• Approval of Wish School Phase 1 construction plans for state review

The Board of Education approved several service contracts and the acceptance of a state grant. Members also approved the first phase of plans for the Wish School. A proposed 2024-2025 school calendar was presented for first reading.

• Approved contract with Stay Plugged In not to exceed $220,000 (5-1)
• Approved acceptance of $563,145 Family Resource Centers Grant and related contracts (6-0)
• Approved PowerSchool contract continuation not to exceed $553,989.10 (5-0-1)
• Approved Plans and ED042 Submittal (Phase 1) for Wish School (6-0)
• Approved February 20, 2024 meeting minutes (6-0)

Committee of the Whole Meeting

The Hartford Public Schools Committee of the Whole will discuss and recommend action on several contract approvals totaling over $1.34 million, including a new esports program at three magnet schools, renewal of the district’s PowerSchool student information system, and acceptance of a Family Resource Centers grant. The committee will also review a financial update through December 2023, an update on a fire alarm at Weaver High School, the proposed 2024-25 district calendar, and school governance and welcome center reports.

• Contract approval for Stay Plugged In ($220,000) to create esports labs and curriculum at AF STEM, N. Webster, and Classical magnet schools
• Acceptance of $563,145 state grant for Family Resource Centers at five elementary schools, operated by Hispanic Health Council and The Village for Families & Children
• Approval of $553,989.10 PowerSchool renewal for 2024-25, covering student information system, Naviance, and other educational software
• Financial results update through December 2023
• Update on Weaver High School fire alarm incident

The Committee of the Whole moved several contract approvals and the 2024-25 District Calendar forward to the regular board meeting. The committee specified that option 1 of the district calendar will be presented for a first reading. No final votes on approvals were recorded in this meeting.

• Moved Stay Plugged In contract to regular meeting
• Moved Family Resource Centers Grant funds and contract to regular meeting
• Moved PowerSchool contract continuation to regular meeting
• Moved Wish School Construction Phase 1 to regular meeting
• Moved 2024-25 District Calendar (Option 1) to regular meeting for first reading

BoE Regular Meeting

The Board of Education is approving several contracts for student and leadership development and adopting a new admission policy. The meeting includes the acceptance of a federal grant to implement a full-service community schools model at three specific high schools.

• Acceptance of $2,104,428.00 Community Schools Grant for M.D. Fox, Burr, and Bulkeley High School
• Contract approval for Partners for Educational Leadership not to exceed $110,000.00
• Contract approval for Hartford Knights (Milner) not to exceed $75,000.00
• Adoption of Policy 5111 regarding Admission/Placement
• Approval of Phase I Construction for Betances and Kennelly schools

The Board approved several contract amendments, adopted a new admission and placement policy, and accepted a federal grant. Members also certified phase 1 plans for the Betances Learning Lab and Kennelly School projects.

• Accepted $2,104,428 Community Schools Grant from U.S. Dept of Education (5-0)
• Approved contract with Partners for Educational Leadership not to exceed $110,000 (4-1)
• Approved contract with Hartford Knights not to exceed $75,000 (5-0)
• Adopted Policy 5111 - Admission/Placement (5-0)
• Appointed Gordon Rees Scully Mansukhani attorneys as impartial hearing officers (5-0)
• Approved phase 1 plans and cost estimates for Betances Learning Lab (5-0)
• Approved phase 1 plans and cost estimates for Kennelly School (5-0)
• Approved minutes from 1/16/24 meeting (5-0)

Committee of the Whole Meeting

The Committee of the Whole will consider approving a $110,000 contract with Partners for Educational Leadership for an assistant principal pipeline program, accepting a $2,104,428 Full-Service Community Schools grant for M.D. Fox, Burr, and Bulkeley High School, and approving Phase I construction at Betances and Kennelly schools. The committee will also receive updates on secondary/post-secondary success and reports from the School Governance Council and Welcome Center.

• Contract approval: $110,000 to Partners for Educational Leadership for assistant principal pipeline (funded by ESSER)
• Acceptance of $2,104,428 Full-Service Community Schools grant for M.D. Fox, Burr, and Bulkeley High School over 5 years
• Approval of Phase I construction at Betances and Kennelly schools
• Update on Secondary & Post-Secondary Success
• Reports from School Governance Council and Welcome Center

The Committee of the Whole reviewed and moved forward a contract for Partners for Educational Leadership and Phase I construction for Betances and Kennelly schools. The committee also discussed the acceptance of Community Schools Grant funds and reviewed reports on secondary success and school governance.

• Moved forward contract for Partners for Educational Leadership
• Moved forward Phase I Construction for Betances and Kennelly schools

Special Meeting - Executive Session (Personnel Matter: Dr. Leslie Torres-Rodriguez)

The Hartford Public Schools board is holding a special virtual meeting to discuss a personnel matter concerning Superintendent Dr. Leslie Torres-Rodriguez. The agenda consists only of procedural actions to enter and exit executive session, with no public discussion or votes on substantive items.

• Meeting is entirely in executive session for personnel discussion
• No public agenda items beyond opening, executive session, and adjournment

Committee of the Whole Meeting

The Committee of the Whole is meeting to act on a contract and the appointment of a hearing board. The body will also discuss admission and placement policies and receive financial and curriculum updates.

• Contract approval for Hartford Knights (Milner) for $71,250.00 using ESSER (SEIG Grant) funds
• Appointment of Cullen Guilmartin, Aubrey Blatchley, Regen O’Malley, and Crystal Cooke as impartial hearing officers
• Second reading of Admission/Placement policy
• Financial results update through November 2023
• Update on K-5 ELA Curriculum selection and adoption process

BoE Retreat

The Hartford Public Schools Board of Education is holding a virtual retreat to discuss budget priorities, a deficit update, and strategic planning. The agenda lists these items as discussion and information topics rather than votes or formal decisions. No contracts, rezonings, or fee changes are scheduled.

• Budget Priorities and Timeline
• Comparative Analysis (Opportunity/Alliance Districts)
• Deficit Update and Mitigation
• Updated HPS District Budget Formula
• Strategic Priorities

BoE Regular Meeting

The board approved a $71,250 contract with Princeton Review for a 6-week virtual test prep program for grades 9-12 at SMSA, funded by ESSER. It also adopted policies on remote work and coach evaluation, and held a first reading of an admission/placement policy. Reports were given by the chair, superintendent, and student representatives.

• Contract approval: Princeton Review for $71,250 (ESSER funds)
• Adoption of Policy 4113.6 (Remote Work) and Policy 4115.3 (Coach Evaluation)
• First reading of Policy 5111 (Admission/Placement)
• Approval of minutes from December 19, 2023
• Executive session on pending claims/litigation and personnel matter (Dr. Torres-Rodriguez)

The Board of Education approved a contract with Princeton Review and adopted two new policies regarding remote work and coach evaluations. The board also approved the minutes from the December 19, 2023 meeting.

• Approved minutes from 12/19/23 (5-0, 1 abstain)
• Approved contract with Princeton Review not to exceed $71,250 ending June 30, 2024 (5-1)
• Adopted Policy 4113.6 (Remote Work) (6-0)
• Adopted Policy 4115.3 (Coach Evaluation) (6-0)

Committee of the Whole Meeting

The Hartford Public Schools Committee of the Whole will take action on a $71,250.00 contract with Princeton Review funded by ESSER grants. The meeting also covers discussion on second readings for remote work and coaching policies, and a first reading on admission and placement procedures. These items address contracted educational services, staff work arrangements, and student admissions.

• Contract approval: Princeton Review ($71,250.00)
• Second reading: Remote Work and Coaching policies
• First reading: Admission/Placement policy

The Committee of the Whole reviewed a contract for the Princeton Review and three policy updates. All items were moved forward for consideration at the regular meeting. No final votes were taken during this session.

• Moved Princeton Review contract to regular meeting
• Moved Remote Work policy (second reading) to regular meeting
• Moved Coaching policy (second reading) to regular meeting
• Moved Admission/Placement policy (first reading) to regular meeting