New Haven Public Schools public meetings in 2024

Board of Education Special Meeting

The New Haven Board of Education will vote on a purchase order for mold remediation at Betsy Ross School. The contract with ServPro of Newington is for up to $35,854.76.

• Vote anticipated on mold remediation contract at Betsy Ross School
• Contract with ServPro of Newington for up to $35,854.76
• Work to run from Dec 18, 2024 to June 30, 2025
• Meeting held via Zoom on Dec 23, 2024

The Board of Education approved a purchase order for mold remediation services at Betsy Ross. The project includes cleaning surfaces, HVAC ducts, and removing affected materials.

• Approved purchase order with ServPro of Newington for mold remediation at Betsy Ross dark rooms not to exceed $35,854.76

Governance Committee Meeting

The Governance Committee will discuss Policy 3323 Procurement during its meeting. Other agenda items are procedural: call to order, other business, and adjournment.

• Discussion of Policy 3323 Procurement

AGENDA : Teaching & Learning Committee

The New Haven Public Schools Teaching & Learning Committee met on December 18, 2024, to discuss the NHPS Portrait of a Graduate. The meeting included presentations and discussions regarding the development and understanding of this student profile.

• Presentation on the NHPS Portrait of a Graduate
• Discussion of the NHPS Portrait of a Graduate
• Assistant Superintendent Keisha Redd-Hannans presentation
• Dr. Joyner and Dr. Benitez share final thoughts

Citywide School Building & Stewardship Committee Meeting

The Citywide School Building & Stewardship Committee will receive and discuss a stewardship update from ABM, the facilities management contractor. The committee will also discuss membership changes. The meeting is otherwise procedural, with a call to order and adjournment.

• Discussion of ABM stewardship report update
• Discussion of committee membership

Food Service Task Force Committee Meeting

The Food Service Task Force Committee will meet to review updates on food service operations, allergy policies, and food gaps. The group will also discuss a sustainable food initiative.

• Food Service Update
• Food Allergy Policy Update
• Food Gap Subgroup Updates
• Sustainable Food Initiative Update
• Motion to Adjourn

The committee discussed state regulations and corrective action SOPs for classroom meals. Members reviewed plans for a weekend food distribution model to increase community access and noted a $2,700 donation for school break groceries.

• No substantive votes or formal decisions were recorded

AGENDA: Board of Education Meeting

The New Haven Board of Education approved a memorandum of understanding to receive $5.5 million in federal funds for school facilities capital improvements. The board also approved personnel reports, a 2025-2026 committee calendar, and an amended academic calendar.

• MOU with City of New Haven for $5.5M in SLFRF funds
• Agreement with Winston Strategic LLC for up to $60,000
• Agreement with Insight Coaching for up to $114,750
• Agreement with Perkins Eastman Architects for up to $99,000
• Agreement with Smart Start Education for up to $249,106.57

The Board of Education approved a memorandum of understanding to receive $5.5 million in federal recovery funds for school facilities. Members also approved the 2025-2026 committee calendar, an amended academic calendar, and various operational contracts and purchase orders.

• Approved $5.5M MOU for school facilities capital improvements (9-0)
• Approved 2025-2026 Board of Education Committee Meetings Calendar (9-0)
• Approved amended 2024-2025 Academic Calendar for 12/20/2024 early release (9-0)
• Approved Superintendents Personnel Report (9-0)
• Approved 1 abstract, 6 agreements, 7 amendments, 1 contract, and 4 purchase orders (9-0)
• Approved $45,000 contract with Worldcast Live, Inc. for A/V services (9-0)
• Approved security system enhancements at Obama, ESUMS, New Haven Academy, and Mayo Early Learning schools (9-0)
• Approved November 25, 2024 meeting minutes (9-0)

Finance & Operations Committee Regular Meeting

The Finance & Operations Committee will review agreements for school security upgrades, tutoring programs, and facility planning. The meeting is scheduled for Monday, December 2, 2024, at 4:30pm via Zoom.

• Security system upgrades for Obama, ESUMS, New Haven Academy, and Mayo Early Learning Center
• Agreement with Winston Strategic for media purchase and buyer services ($60,000)
• Agreement with Perkins Eastman Architects for facilities master planning ($99,000)
• Agreement with Smart Start Education for high-dosage tutoring at 11 schools ($249,106.57)
• Amendment to Eli Whitney Museum agreement to expand after-school programming ($34,435)

The committee unanimously recommended the approval of one abstract, six agreements, seven amendments, four purchase orders, and one contract. These items include funding for tutoring, security upgrades, and translation services. No other substantive decisions were made.

• Recommended approval of 6 agreements, including $249,106.57 for Smart Start Education tutoring (3-0)
• Recommended approval of 7 amendments, including increased funding for translation services (3-0)
• Recommended approval of 4 purchase orders for security enhancements at Obama, ESUMS, New Haven Academy, and Mayo Early Learning schools (3-0)
• Recommended approval of 1 contract with Worldcast Live, Inc. for A/V services up to $45,000 (3-0)
• Recommended approval of 1 abstract for Hillhouse School Improvement Grant of $249,479 (3-0)
• Recommended approval of agreement with Perkins Eastman Architects for facilities master planning up to $99,000 (3-0)

Governance Committee Agenda

The Governance Committee is meeting to discuss Policy 3323 regarding procurement. The agenda consists primarily of procedural items and this specific policy review.

• Review of Policy 3323 Procurement

AGENDA: Board of Education Meeting

The New Haven Board of Education is meeting to vote on personnel reports, international travel for students, and various service agreements. The board is also reviewing financial reports and facility maintenance purchase orders.

• Approval of international trips for Davis Academy (Puerto Rico), Sound School (Bermuda), and Engineering and Science University Magnet School (South Africa)
• Agreement with American Education Solutions, Inc. for Magnet School Grant evaluations not to exceed $90,000.00
• Agreement with Insight Coaching, LLC for teacher support at High School in the Community not to exceed $67,000.00
• Purchase order with ServPro Newington for Edgewood Avenue School Cafeteria cleaning not to exceed $31,455.00
• Agreement with Nurses for Day Care, LLC for preschool vision and hearing screenings not to exceed $21,900.00

The Board of Education approved three international student trips to Puerto Rico, Bermuda, and South Africa. Members also approved a personnel report and a package of five agreements, two amendments, and one purchase order for district services.

• Approved minutes from November 12, 2024 (8-0)
• Approved Superintendent's Personnel Report (8-0)
• Approved international trips for Davis Academy (Puerto Rico), Sound School (Bermuda), and ESUMS (South Africa) (8-0)
• Approved 5 agreements, 2 amendments, and 1 purchase order as recommended by Finance & Operations Committee (8-0)
• Approved $21,900 agreement with Nurses for Day Care, LLC for preschool screenings
• Approved $90,000 agreement with American Education Solutions, Inc. for Magnet School Grant evaluations
• Approved $35,000 agreement with ARTE, Inc. for extended school hour programming
• Approved $31,455 purchase order with ServPro Newington for Edgewood Avenue School Cafeteria cleaning

AGENDA : Teaching & Learning Committee

The New Haven Public Schools Teaching & Learning Committee will meet to discuss international student trips, the NHPS and Yale Teacher Residency Program, and data analysis implementation. The agenda lists these as discussion items and outcomes to be recommended for approval.

• Review international trips for approval
• Discuss NHPS and Yale Teacher Residency Program
• Update on Data Wise implementation
• Review data analysis practices in New Haven Public Schools

Finance & Operations Committee Regular Meeting

The Finance & Operations Committee is reviewing several service agreements, purchase orders for school repairs, and contract amendments. Items include funding for student screenings, social emotional learning, and facility maintenance at various schools.

• Securly subscription renewal: $19,150.00
• Tucker Mechanical Inc. sump drain installation at Mayo School: $11,458.00
• ServPro Newington mold remediation at Hill Central Music Academy: $6,200.00
• Nurses for Day Care, LLC vision and hearing screenings: $21,900.00
• American Education Solutions, Inc. Magnet School Grant evaluations: $90,000.00

The committee unanimously recommended approval of five agreements, two amendments, and one purchase order. It also voted to send an amended Procurement Policy to the Governance Committee after adding clarifying language regarding emergencies.

• Recommended approval of 5 agreements, 2 amendments, and 1 purchase order (3-0)
• Approved sending amended Procurement Policy #3323 to the Governance Committee (3-0)
• Approved $21,900 agreement with Nurses for Day Care, LLC for preschool screenings
• Approved $90,000 agreement with American Education Solutions, Inc. for grant evaluations
• Approved $35,000 agreement with ARTE, Inc. for extended school hour programming
• Approved $39,300 agreement with Equity Enrichment Alliance for Social Emotional Learning
• Approved $67,000 agreement with Insight Coaching, LLC for teacher support
• Approved $31,455 purchase order with ServPro Newington for Edgewood Avenue School cafeteria cleaning

Citywide School Building & Stewardship Committee Meeting

The Citywide School Building & Stewardship Committee will meet to approve the minutes from the September 12 and October 10 meetings, discuss the November stewardship report, and consider committee membership.

• Approval of September 12, 2024 minutes
• Approval of October 10, 2024 minutes
• Discussion of November Stewardship Report
• Discussion of Committee Membership

Food Service Task Force Committee Meeting

The Food Service Task Force Committee will hear updates on the district's food allergy policy, food service operations, sustainable food initiative, and efforts to address food gaps. No votes or specific funding decisions are on the agenda; all items are listed as discussions and updates.

• Discussion of a Food Allergy Policy update
• Food Service update on operations
• Sustainable Food Initiative update including locally grown food, packaging waste reduction, and food donation/rescue/composting
• Food Gap Subgroup updates on addressing food gaps in the district

The committee discussed updates to the Food Allergy Policy and the ongoing CSDE State Audit. Members reviewed plans for the Winter Food Gap Distribution scheduled for December 21 and the conclusion of a composting pilot program. No formal votes were taken on policy changes.

• Scheduled Winter Food Gap Distribution for December 21 at four schools

AGENDA: Board of Education Meeting

The Board will vote to approve the revised minutes from October 15 and 28, 2024, and the Superintendent's personnel report. It will also consider a series of financial actions, including approval of snow‑removal contracts, multiple donations, school improvement and security grants, and several agreements, amendments, and purchase orders.

• 4.02 Menstrual Product Equity Project donation from Diaper Bank of Connecticut valued at $450,000
• 5.01 School Improvement Grant for Troup school, $262,671 for FY 2024‑2025
• 5.03 School Security Grant Program Round 6, $335,951 (77.5% reimbursed by State)
• 7.01 Agreement with Boundless Literacy for tutoring services up to $82,368
• 9.01 Purchase Order with CDW Government for computer equipment up to $40,926

The Board of Education approved five snow removal contracts totaling up to $450,000 and a series of financial items including grants, donations, and purchase orders. The board also approved the Superintendent's Personnel Report and previous meeting minutes.

• Approved 5 snow removal contracts (7-1)
• Approved 3 donations, 3 abstracts, 1 agreement, 4 amendments, 2 MOUs, and 6 purchase orders (9-0)
• Approved Superintendent's Personnel Report (9-0)
• Approved revised minutes of October 15, 2024 (9-0)
• Approved minutes of October 28, 2024 (9-0)
• Approved $3,447.60 donation from IKEA US Retail, LLC for bins
• Approved $82,368.00 agreement with Boundless Literacy for tutoring at Clemente School
• Approved $100,000 funding increase for Shipman & Goodwin legal services

Finance & Operations Committee Regular Meeting

The New Haven Public Schools Finance & Operations Committee will consider several financial items, including contracts, purchase orders, and donations. Notable actions include approving a $335,951 security equipment grant for Obama, ESUMS, New Haven Academy, and Mayo schools, and accepting a $450,000 menstrual product donation from the Diaper Bank of Connecticut. The committee will also review amendments to existing agreements and award snow removal contracts for two zones.

• School Security Grant Program Round 6: $335,951 for security infrastructure upgrades at four schools, with 77.5% state reimbursement
• Menstrual Product Equity Project: Diaper Bank of Connecticut donation valued at $450,000 over two years
• HVAC rooftop replacement at Sound School Emerson Building by Tucker Mechanical for $70,452
• Snow removal and ice treatment contracts for Zone 1 and Zone 2 with Cheapscapes LLC, $90,000 each
• Amendment #1 to legal services agreement with Shipman & Goodwin, increasing funding by $100,000 to $250,000

The Finance & Operations Committee recommended approval for a series of donations, grants, and operational contracts. Key actions included approving five snow removal contracts and several facility repair purchase orders. The committee also reviewed budget mitigation plans to address a deficit without making mid-year cuts.

• Recommended approval of 5 snow removal contracts for Cheapscapes, Tim's Enterprises, and Concrete Creations
• Recommended approval of 6 purchase orders including $87,740 for Wilbur Cross Library flooring and $90,763.66 for Wilbur Cross High School stair treads
• Recommended approval of $100,000 funding increase for Shipman & Goodwin legal services
• Recommended approval of 3 donations including menstrual products estimated at $450,000 from The Diaper Bank of Connecticut and $60,000 from Amazon
• Recommended approval of 3 grant abstracts including $335,951 for school security equipment infrastructure
• Recommended approval of agreement with Boundless Literacy for reading intervention at Clemente School not to exceed $82,368
• Recommended approval of amendment to School Readiness Grant Agreement with State of Connecticut Office of Early Childhood
• Recommended approval of MOU with Local 3429 regarding Head Start grant position changes

AGENDA: Board of Education Meeting

The New Haven Board of Education approved personnel reports, contracts with external organizations, and grant abstracts. The meeting included a public comment period and the approval of the previous meeting's minutes.

• Approval of Superintendent Personnel Report
• Approval of 6 Abstracts, 10 Agreements, 6 Amendments, and 1 Purchase Order
• Approval of 5.01 MOU with Clifford Beers for Full Service Community School grant
• Agreement with Yale Child Study Center for $200,000 professional development
• Agreement with Area Cooperative Education Services for $1,465,775 ASPIRE program

The Board of Education approved the Superintendent Personnel Report and a series of financial items, including six abstracts, ten agreements, and six amendments. The board also approved a budget revision for the Federal Head Start Program and an MOU with Clifford Beers.

• Approved Superintendent Personnel Report (9-0)
• Approved 6 abstracts, 10 agreements, 6 amendments, and 1 purchase order (9-0)
• Approved MOU with Clifford Beers for Full Service Community School grant (8-0, 1 abstain)
• Approved Head Start Budget Revision to add $372,200 for busing (9-0)
• Approved $1.46M agreement with ACES for ASPIRE program (9-0)
• Approved $200,000 agreement with Yale Child Study Center for professional development (9-0)
• Approved $115,069 agreement with All Our Children Academy for School Readiness spaces (9-0)
• Approved funding increases for six Pre-K providers via amendments (9-0)

Finance & Operations Committee Regular Meeting

The Finance & Operations Committee will consider a budget revision for the Federal Head Start program, adding $372,200 for transportation and reducing salaries by $328,344 and fringe benefits by $43,586, keeping total grant funding at $5,781,151. The committee will receive information on numerous service agreements and grant abstracts, including a $26.46 million Alliance District Grant and several after‑school program contracts ranging from $7,150 to $68,200. A purchase order for up to $62,465.25 of cleaning supplies under State Contract 21PSX0163AA will be noted. No other formal actions are listed beyond the Head Start revision.

• Alliance District Grant of $26,463,427 for FY 2024‑25 (CT State Department of Education)
• Head Start budget revision: add $372,200 transportation, cut $328,344 salaries and $43,586 fringe benefits, total grant $5,781,151
• Purchase Order 21PSX0163AA with C&C Janitorial Supplies, up to $62,465.25 for cleaning supplies
• Agreement with Boundless Literacy for part‑time Orton‑Gillingham tutor at Brennan Rogers School, up to $27,456 (Title I)
• Agreement with Teach for America for Ignite tutoring at Wexler Grant and Troupe schools, up to $68,200 (Title I)

The Finance & Operations Committee recommended approval of a Memorandum of Understanding with Clifford Beers for a five-year Full Service Community School grant. The committee also reviewed several grant abstracts, purchase orders, and service agreements for tutoring, afterschool programs, and school readiness.

• Recommended approval of MOU with Clifford Beers for community school grant (2-0, 1 recused)

Teaching & Learning Committee Agenda

The Teaching & Learning Committee will discuss and consider a recommended revised Graduation Policy (6146) and a presentation on programming for multilingual learners. They will also discuss adding the NHPS and Yale Teacher Residency Program to the November agenda.

• Presentation on NHPS's multilingual learner programming by Dr. Evelyn Robles-Rivas
• Proposed revised Graduation Policy 6146 presented by Ms. Dina Natalino
• Discussion of adding NHPS/Yale Teacher Residency Program to November agenda

AGENDA: Board of Education Meeting

The Board of Education voted on multiple action items including approving the minutes and personnel report, tabling the 2024-2026 10-month calendars, and approving a Memorandum of Understanding with Yale University for a teaching fellowship program from October 2024 through 2028. The board also approved a resolution for a Regional Water Authority easement at Ross-Woodward School and various agreements, abstracts, and grants.

• Approved MOU with Yale University for the Yale Teaching Fellowship program (teacher recruitment and professional development, Oct 2024–2028)
• Approved resolution for Regional Water Authority relocation of water main valve onto Ross-Woodward School property
• Approved agreement with Elm City Montessori Charter School for up to $1,839,751 to operate the school
• Approved agreement with Trifecta Ecosystems for a shipping container farm at HSC for $245,036.67
• Approved McKinney Vento Homeless Assistance Grant for $50,000

The Board approved a teaching fellowship with Yale University and a water main easement for the Regional Water Authority. It also approved a package of 21 financial items including grants, purchase orders, and school agreements. The 2024-2026 school calendars and an MOU for staff attorney positions were tabled.

• Approved MOU with Yale University for Teaching Fellowship program (9-0)
• Approved Regional Water Authority easement near Ross-Woodward School (9-0)
• Tabled 2024-2025 and 2025-2026 10 Month Calendars (8-0)
• Tabled MOU with City of New Haven for two staff attorney positions (9-0)
• Approved 3 abstracts, 10 agreements, 1 MOU, 1 contract, and 6 purchase orders (9-0)
• Approved $1.8M agreement with Elm City Montessori Charter School (9-0)
• Approved $819,488.24 LED retrofit agreement with United Illuminating Company (9-0)
• Approved September 23, 2024 meeting minutes (8-0)

Citywide School Building & Stewardship Committee Meeting

The Citywide School Building & Stewardship Committee will meet to approve the minutes from the September 12, 2024 meeting and discuss committee membership. The agenda includes a report on October stewardship and a procedural motion to adjourn.

• Approval of September 12, 2024 minutes
• October Stewardship Report
• Committee Membership discussion

The meeting was held as an informational update because no quorum was available. No action items were voted upon, and the approval of previous minutes was carried over to the next meeting.

• Approval of September 12, 2024 minutes tabled due to lack of quorum

Food Service Task Force Committee Meeting

The Food Service Task Force Committee is meeting to receive updates on district food services. Discussions include food allergy policies and efforts to address food gaps within the district.

• Food Allergy Policy update
• Sustainable Food Initiative update regarding locally grown food, packaging waste, and composting
• Food Gap Subgroup updates on addressing district food gaps

The committee discussed challenges with collecting food allergy documentation from parents and the potential for aligning EPI pen lists with meal planning. Members also reviewed upcoming menu changes, a December sustainable food pilot, and holiday food distribution strategies.

• Requested EPI Pen listing be provided to food service for meal planning

Finance & Operations Committee Regular Meeting

The Finance & Operations Committee is reviewing various agreements, purchase orders, and grants for the 2024-2025 school year. Key items include funding for charter school operations, LED retrofits at multiple schools, and various educational service contracts.

• Agreement with Elm City Montessori Charter School for operations not to exceed $1,839,751.00
• Agreement with United Illuminating Company for LED retrofits at Metropolitan Business Academy, Troup, Clinton, and Career High School not to exceed $819,488.24
• Agreement with Trifecta Ecosystems, Inc. for a shipping container farm at HSC not to exceed $245,036.67
• School Improvement Grant (SIG) for HSC in the amount of $200,000.00
• Lease agreement for 1,733 sq ft at 54 Meadow St not to exceed $26,126.22

The committee unanimously voted to recommend the Board of Education approve 3 abstracts, 10 agreements, 6 purchase orders, 1 contract, 3 MOUs, and 1 resolution. Key items include a $1.8M charter school agreement and an $819K LED lighting retrofit project.

• Recommended approval of $1,839,751 agreement with Elm City Montessori Charter School
• Recommended approval of $819,488.24 LED retrofit agreements with United Illuminating Company
• Recommended approval of $248,406 MOU with City of New Haven for legal staff salary reimbursement
• Recommended approval of $245,036.67 agreement with Trifecta Ecosystems, Inc. for a shipping container farm at HSC
• Recommended approval of $115,069 agreement with All Our Children Academy for 10 school year spaces
• Recommended approval of $81,089 agreement with Literacy Volunteers of Greater New Haven
• Recommended approval of $45,000 contract with All American Waste LLC for dumpster services
• Recommended resolution for Regional Water Authority to relocate a water main pressure relief valve near Ross-Woodward School

Governance Committee Special Meeting

The New Haven Public Schools Governance Committee is holding a special meeting to discuss the 2024-2025 Policy Review. The session is scheduled for Tuesday, October 1, 2024, and will be conducted via Zoom.

• Review of 2024-2025 Policy
• Special meeting via Zoom
• Governance Committee meeting

AGENDA: Board of Education Meeting

The New Haven Board of Education will approve the minutes from the September 9 meeting, a personnel report, and Finance & Operations committee items. It will consider several grant abstracts, multiple memoranda of understanding, and a series of contracts and agreements covering school readiness, after‑school programs, custodial services, cleaning supplies, and consulting. A resolution with the Regional Water Authority will be tabled.

• Approval of $900,000 agreement with Hillyard for custodial paper products (Oct 1 2024‑June 30 2027)
• $173,705.86 United Way agreement for a full‑time School Readiness Liaison (Jul 1 2024‑June 30 2025)
• $75,000 LEAP agreement for after‑school programming at King‑Robinson School (Sep 24 2024‑June 30 2025)
• $106,340 ALK Mindfulness LLC agreement for after‑school programming at King‑Robinson and John Martinez schools (Sep 24 2024‑June 30 2025)
• $200,000 School Improvement Grant (Wexler Grant) for the 2024‑2025 school year

The Board of Education approved the Superintendent's Personnel Report and a large package of financial documents, including agreements, purchase orders, and change orders. A resolution with the Regional Water Authority was tabled. Public comments were heard regarding mold and facility conditions at Wilbur Cross High School.

• Approved Minutes of September 9, 2024 (9-0)
• Approved Superintendents Personnel Report (9-0)
• Approved 2 Abstracts, 9 Agreements, 2 Amendments, 3 MOUs, 7 Change Orders and 5 purchase Orders (9-0)
• Approved Agreement 6.01 with United Way of Greater New Haven (8-0, 1 abstain)
• Tabled Resolution 10.01 with Regional Water Authority (9-0)

Teaching & Learning Committee

The New Haven Public Schools Teaching & Learning Committee will meet via Zoom on September 18, 2024, to discuss and consider action on programming for students with disabilities, including the 2024-2025 department plan. The meeting includes a presentation titled 'How is NHPS meeting the needs of students with disabilities?' and is chaired by Dr. Edward Joyner and Dr. Abie Benitez.

• Shared understanding of programming for students with disabilities (Item 2.01)
• Discussion and recommendation on 2024-2025 department plan for students with disabilities (Item 2.02)
• Update on how NHPS meets needs of students with disabilities (Item 3.01)
• Presentation file: Teaching and Learning - September 18 - Student Services.pdf (4,966 KB)

Finance & Operations Committee Regular Meeting

The Finance & Operations Committee will review and consider approving multiple contracts, agreements, and grants for the school district. Notable items include three-year custodial supply contracts with Hillyard ($900,000) and Imperial Dade ($390,000 for equipment service, $280,870 for green chemicals), after-school program agreements, and a $200,000 School Improvement Grant. Several MOUs and purchase orders are also on the agenda.

• Three-year contract with Hillyard for custodial paper products, $900,000 ($300,000/year)
• Three-year contract with Imperial Dade for custodial equipment service, $390,000 ($130,000/year)
• Three-year contract with Imperial Dade for green cleaning chemicals, $280,870 ($93,624/year)
• Agreement with ALK Mindfulness LLC for after-school programming at King-Robinson and John Martinez schools, $106,340
• School Improvement Grant for Wexler-Grant School, $200,000 from CT State Department of Education

The committee recommended approval of a contract with United Way of Greater New Haven for a School Readiness Liaison. Several data-sharing MOUs were discussed but held pending legal review and a detailed memo. Other agreements, purchase orders, and change orders were presented for review.

• Recommended approval of $173,705.86 agreement with United Way of Greater New Haven (Mr. Wilcox recused)

Citywide School Building & Stewardship Committee Meeting

The Citywide School Building & Stewardship Committee approved the minutes from its August 15, 2024 meeting and discussed the September stewardship report from facilities contractor ABM. The committee also held a discussion on committee membership before adjourning.

• Approval of August 15, 2024 meeting minutes
• Discussion of September Stewardship Report from ABM
• Discussion of committee membership

The committee approved the minutes from the August 15, 2024 meeting. Members received a stewardship report detailing the status of various school repairs, construction projects, and grant funding across the district.

• Approved August 15, 2024 meeting minutes (4-0)

Food Service Task Force Committee Meeting

The New Haven Public Schools Food Service Task Force Committee met to review updates on food allergy policy, general food service operations, and a sustainable food initiative. The group also discussed the Food Gap Subgroup's work and adjourned the meeting.

• Food Allergy Policy Update
• Food Service Update
• Sustainable Food Initiative Update
• Food Gap Subgroup Updates
• Motion to Adjourn

The committee discussed the distribution of meal modification forms for student allergies and the status of a food composting pilot program. Members reviewed a late August food gap grocery distribution, noting that only 40% of registered families picked up items.

• Adjourned meeting at 4:36pm (2-0)

AGENDA: Board of Education Regular Meeting

The New Haven Board of Education will approve the minutes from the August 26 meeting and the superintendent personnel report. It will vote on several finance items, including a contract for boiler repairs and a memorandum of understanding for salary reimbursements up to $248,406. The board will also discuss and vote on major grant and agreement funding, such as a $9,364,764 School Readiness Grant and a $525,000 Pathways‑Riverside education program.

• Approve August 26, 2024 Board minutes
• Approve Superintendent personnel report
• Approve Contract 9.01 with Tucker Mechanical for corrective boiler repairs
• Approve MOU with City of New Haven for salary reimbursements up to $248,406
• Approve $9,364,764 School Readiness Grant for 27 providers

Finance & Operations Committee Regular Meeting

The Finance & Operations Committee will review agreements for dental billing services, a school safety pilot program, and math curriculum licenses. The meeting will also cover agreements for JROTC instructors and various district training programs.

• Agreement with Medical Billing of CT for dental services (max $16,000)
• Purchase Order for Mutualink emergency response system at Career High School (max $23,900)
• Agreement with Curriculum Associates for math licenses (max $299,000)
• Agreement with Dept. of the Army for JROTC instructors at Hillhouse High School (max $105,725)
• Agreement with Manufacturing and Technical Community Hub for student training (max $84,155)

The committee reviewed several contracts for school readiness providers, JROTC instructors, and educational services. A memorandum of understanding regarding salary reimbursement for legal positions was discussed but requires further clarifying language before finalization.

• Reviewed $9.36M New Haven School Readiness Grant for 27 providers
• Reviewed $81,386 School Readiness Quality Enhancement Grant
• Reviewed $299,000 purchase order for Pre-K through 8th Grade math licenses
• Discussed MOU for $248,406 salary reimbursement for legal positions (pending revisions)
• Reviewed $80,000 agreement with Southern Connecticut State University for special education certification
• Reviewed $525,000 agreement with Pathways-Riverside Connecticut for at-risk students
• Reviewed JROTC instructor agreements for SFC Lisa Rodriguez ($92,699.76) and MAJ Kiernan Shippee ($105,725.48)
• Reviewed multiple school readiness provider agreements including New Haven YMCA ($676,462) and St. Aedan's Pre-K ($639,352)

Board of Education Regular Meeting

The New Haven Board of Education approved the minutes from the previous meeting and a personnel report. The board also approved several contracts for pool maintenance, landscaping, and school health services, and approved funding for student support programs.

• Approved Agreement 6.12 with CT Custom Aquatics for Martinez Pool start-up
• Approved Agreement 6.13 with CT Custom Aquatics for Conte Pool start-up
• Approved Agreement 6.03 with Cornell-Scott Hill Health Center for school-based clinic
• Approved $500,000 LEAP Grant for chronic absenteeism programs
• Approved $847,164 ACES Agreement for arts program management

The Board of Education approved a series of personnel reports, purchase orders, and service agreements. Key approvals included funding for chronic absenteeism, pool start-up services at two schools, and various instructional and health programs.

• Approved August 12, 2024 meeting minutes
• Approved Superintendents Personnel Report
• Approved $64,327 agreement with CT Custom Aquatics for Martinez Pool (6-0, 1 abstain)
• Approved $112,585 agreement with CT Custom Aquatics for Conte Pool (5-2)
• Approved $24,000 purchase order with Auto Parts Services (7-0)
• Approved $20,000 purchase order with Amazon Landscaping Services (6-1)
• Approved $20,000 purchase order with CT Controls Corp. (6-1)
• Approved 3 abstracts, 12 agreements, 1 MOU, and 5 purchase orders (7-0)

AGENDA : Teaching & Learning Committee Regular Meeting

The Teaching & Learning Committee will review the purpose and plan for College and Career Pathways. The meeting includes a presentation on these pathways by Supervisor Dina Natalino and a presentation of the topic calendar for the upcoming school year.

• Discussion of the 2024-2025 Department Plan for College and Career Pathways
• Presentation of the Topic Calendar for the Year

Finance & Operations Committee Regular Meeting

The Finance & Operations Committee is meeting to review and approve agreements for school facility maintenance, reading materials, and various educational programs. The agenda consists entirely of informational items and agreements.

• Agreement with Southern Connecticut State University for Lyman Center use ($9,766.80)
• Purchase orders for reading materials and mold remediation at Wexler and Edgewood schools
• Agreement with Yale-New Haven Hospital for School Readiness services ($4,475.38)
• Agreement with ACES for arts program management ($847,164.00)
• Agreement with IRIS for Pashto language instruction at Hillhouse and Cross High Schools

The committee reviewed several operational agreements, including nursing care, music therapy, and facility repairs. The meeting also covered the presentation of three grants totaling $680,759 for absenteeism, youth prevention, and Head Start services.

• Approved $847,164 ACES agreement for arts and career programs
• Approved $185,700 Excel Academy agreement for Certified Nurse Assistant courses
• Approved $150,000 Cornell-Scott Hill Health Center agreement for a school-based clinic
• Approved $109,200 Lifeline Cares agreement for 1:1 nursing care
• Approved $64,327 CT Custom Aquatics agreement for John Martinez School pool repairs
• Approved $558,900 ACES agreement for behavioral analysts and technicians
• Approved $55,000 Infinity Music Therapy Services agreement
• Approved $50,000 Northwest Investment Consulting agreement for Paraprofessionals Money Purchase Plan

Citywide School Building & Stewardship Committee Meeting

The Citywide School Building & Stewardship Committee approved minutes from its May and July 2024 meetings, discussed the August Stewardship Report from ABM, and considered committee membership. No binding actions were taken beyond the minutes approval and adjournment.

• Approved minutes of May 9, 2024
• Approved minutes of July 11, 2024
• Discussed August Stewardship Report from ABM
• Discussed committee membership

The committee approved the minutes from May 9 and July 11, 2024. Members received a stewardship report on school facility repairs, including updates on boilers, swimming pools, and the Adult Education project.

• Approved Minutes of May 9, 2024 (4-1 abstain)
• Approved Minutes of July 11, 2024 (4-1 abstain)

Food Service Task Force Committee Meeting

The New Haven Public Schools Food Service Task Force Committee met via Zoom on August 14, 2024, to discuss updates on food allergies, general food service operations, and sustainable food initiatives. The meeting concluded with a motion to adjourn.

• Food Allergy Plan Update
• Food Service Update
• Sustainable Food Initiative Update
• Food Gap Subgroup Updates
• Motion to Adjourn

The committee discussed delays in updating the Food Allergy Plan on the district website and the need for policy revisions before school starts. Members reviewed the distribution of summer meals and the appointment-based registration process for the August Gap food distribution at Beecher School.

• Adjourned meeting at 4:45pm (2-0)

Board of Education Regular Meeting

The Board approved an executive session to discuss strategy and negotiations in the Light v. NHBOE lawsuit. It also approved the July 22 minutes, the superintendent personnel report, and a request to hire certified and non‑certified staff between Aug. 26 and Sept. 10. Finance and Operations items such as a purchase order with Cheapscapes, LLC and several agreements were approved, and the hearing committee recommendation to not renew Isee Greenwood’s contract was adopted. Finally, the Board reviewed multiple grant abstracts totaling several million dollars.

• Motion passed to add an executive session on Light v. NHBOE litigation strategy
• Approval of the July 22, 2024 Board minutes
• Approval to hire certified and non‑certified staff Aug. 26–Sept. 10, 2024
• Approval of purchase order 7.10 with Cheapscapes, LLC
• Adoption of recommendation to not renew Isee Greenwood’s teacher contract for 2024‑2025

The Board of Education approved a request for the Superintendent to hire certified and non-certified staff between August 26 and September 10, 2024. Members also approved a batch of 10 abstracts, 27 agreements, and 9 purchase orders, including a specific agreement with Quinnipiac University.

• Approved Superintendent request to hire certified and non-certified staff from Aug 26 to Sept 10 (7-0)
• Approved agreement 5.18 with Quinnipiac University for interns at Fair Haven School (6-0, 1 recuse)
• Approved purchase order 7.10 with Cheapscapes, LLC (6-1)
• Approved 10 Abstracts, 27 Agreements, 6 Amendments, and 9 purchase orders (7-0)
• Tabled items 5.29 and 5.30 with Custom Aquatics (7-0)
• Approved Superintendent Personnel Report (7-0)
• Approved minutes of July 22, 2024 (7-0)
• Approved motion to enter Executive Session regarding Light v. NHBOE litigation (7-0)

Special Meeting Agenda: Hearing Committee

The New Haven Public Schools Hearing Committee is meeting virtually to discuss and possibly vote on proposed findings and a recommendation regarding the termination of teacher Isee Greenwood's employment contract. This is a special meeting with only this action item on the agenda, aside from procedural items.

• Discussion and possible action on proposed findings and recommendation concerning termination of Isee Greenwood teacher employment contract

SPECIAL MEETING: Finance & Operations Committee Regular Meeting

The Finance & Operations Committee is meeting to receive information on 25 one-time payments to School Readiness and Infant Toddler providers in New Haven. These payments, funded by the Connecticut State Office of Early Childhood, range from $910.25 to $18,105.71. No votes are scheduled; all items are for information only.

• One-time payment of $18,105.71 to Lulac Head Start Fay Miller Center
• One-time payment of $17,749.84 to Catholic Charities St. Francis
• One-time payment of $15,102.62 to Farnam Nursery School (Infant-Toddler)
• One-time payment of $12,451.55 to First Step Child Care and Learning Center
• One-time payment of $11,977.04 to Auntie Rose Child Care Development Center

CANCELED: Finance & Operations Committee Regular Meeting

The scheduled meeting of the New Haven Public Schools Finance & Operations Committee was canceled. The agenda included several information-only items regarding one-time payments to various school readiness and infant/toddler providers.

• One-time payment to Morning Glory, ELC: up to $3,185.87
• One-time payment to Auntie Rose Child Care Development Center: up to $11,977.04
• One-time payment to Catholic Charities, Inc., St. Francis: up to $17,749.84
• One-time payment to Lulac Head Start Fay Miller Center: up to $18,105.71
• One-time payment to Farnam Nursery School: up to $15,102.62

The regular meeting scheduled for August 5, 2024, was canceled. The provided text contains a list of information-only items and grant abstracts, but no decisions were made.

Governance Committee Regular Agenda

The Governance Committee will hold first readings and discussion of two policies: Policy 5188 on enrollment and handling of non-resident school-age students, and Policy 5131.911(a) on school climate. The meeting also includes procedural items and other business.

• Discussion of Policy 5188 on enrollment and handling of non-resident school-age students
• Discussion of Policy 5131.911(a) on school climate
• Other business as needed
• Procedural items: call to order, introductions, announcements, adjournment

Board of Education Regular Meeting

The Board of Education is voting on personnel reports and a series of financial approvals. Key items include federal grants for Head Start and several service agreements for infant and toddler care.

• Head Start Federal Grant for Program Operations and Training totaling $5,837,376.00
• Agreement with LULAC Head Start for infant/toddler spaces not to exceed $1,052,088.95
• Agreement with Friends Center for Children for infant/toddler services not to exceed $514,671.65
• Purchase Order with Frontier Communications for telecom services not to exceed $300,000.00
• Purchase Order with Savvas Learning Company for digital courseware not to exceed $140,000.00

The Board of Education approved a series of financial items, including 22 contracts, 6 agreements, and 6 purchase orders. Key approvals included several million dollars in Head Start grants and numerous food service vendor contracts. The Board also approved a revised personnel report.

• Approved Head Start Federal Grant of $5,837,376.00
• Approved Head Start One Time Set-up Grant of $170,656.00
• Approved $2.5M contract with Trio Community Meals for unitized breakfast
• Approved $900,000 contract with Carbonella & Desarbo Inc. for produce
• Approved $900,000 contract with Imperial Dade for paper goods and chemical supplies
• Approved $650,000 contract with Guida's Dairy for dairy and juice items
• Approved revised Superintendents Personnel report
• Approved July 8, 2024 meeting minutes

Teaching & Learning Committee Regular Meeting

The committee will discuss behavioral reports and data regarding student outcomes. Assistant Superintendents Dr. Paul Whyte and Ms. Viviana Camacho are scheduled to present behavioral data.

• Discussion of behavioral supports and outcomes for students
• Review of the Behavioral Report presented by Mr. Pedro Mendia
• Analysis of behavioral data by Dr. Paul Whyte and Ms. Viviana Camacho

Finance & Operations Committee Regular Meeting

The Finance & Operations Committee is set to approve multiple purchase orders and contracts for the 2024-2025 school year, including technology services, food service vendor renewals, and agreements for school-based health clinics and Head Start programs.

• Purchase order for firewall assessment services up to $6,500
• Head Start Federal Grant of $5,837,376
• Agreement with Lumen Touch for school health clinic data management up to $31,775
• Renewal of food service contracts with Bordova Innovations up to $60,000
• Agreement with RelayHub for Medicaid reimbursement services up to $113,000

The committee reviewed several purchase orders for technology and telecommunications and agreements for infant/toddler services. Members requested additional memos regarding a Head Start grant reduction and specific food service contract amounts. No formal vote tallies were recorded for the items presented.

• Reviewed $5.8M Head Start Federal Grant; requested memo on funding reduction
• Reviewed $170,656 Head Start One Time Set-up Grant; requested 'pending award' edit
• Reviewed $36,735.30 School Mint lottery software purchase; recommended mid-year bidding
• Reviewed $300,000 Frontier Communications telecom services purchase
• Reviewed $45,000 Verizon Wireless equipment purchase
• Reviewed $84,690 Total Communications software renewal; requested detailed description
• Reviewed $1.05M LULAC Head Start agreement for infant/toddler spaces
• Reviewed $109,806 ACES Assistive Technology amendment; requested memo update

Citywide School Building & Stewardship Committee Meeting

The Citywide School Building & Stewardship Committee will discuss the June stewardship report presented by Jamar Alleyne. Members will receive an update on adult education programs. The committee will also discuss its membership and any other business before adjourning.

• June stewardship report discussion
• Adult education program update
• Committee membership discussion
• Other business (if any)

The committee received a stewardship report on facility repairs, noting several projects are delayed due to capital funding evaluations. No substantive policy or funding decisions were made during the meeting.

• Adjourned meeting at 5:08pm (5-0)

Food Service Task Force Committee Meeting

The New Haven Public Schools Food Service Task Force Committee will meet via Zoom to discuss updates on food service operations, allergy plans, and a sustainable food initiative. The group will also review updates on food gaps within the district.

• Food Service Update
• Food Allergy Plan Update
• Sustainable Food Initiative Update
• Food Gap Subgroup Updates

The committee discussed the need to expedite the review of the food allergy policy for the upcoming school year. Members also received updates on sustainable food pilots and efforts to identify families experiencing food insecurity through the Youth, Family and Community Engagement department.

• Motion to adjourn passed

Board of Education Regular Meeting

The Board of Education held a regular meeting on July 8, 2024, and took action on multiple items including the second reading and approval of Policy 6161.1 on evaluation of instructional materials, approval of personnel, and approval of numerous agreements and grants. Notable approvals include a $5.6 million renewal with SJ Services for custodial services, a $1.9 million renewal with ABM for facilities management, and grants for school-based health centers and child daycare.

• Second reading and approval of Policy 6161.1 Evaluation of Instructional Materials
• Renewal of agreement with SJ Services for custodial services, $5,556,973.52
• Renewal of agreement with ABM for facilities management, $1,920,977.00
• School Based Health Center Grant, $1,344,594.00 from CT DPH
• Child Daycare Center-Infant Toddler Grant, $2,214,161.86 from CT Office of Early Childhood

The Board of Education adopted a new policy for the evaluation of instructional materials and approved several facility maintenance contracts. The board also authorized multiple grants for Arabic language programs, school health centers, and childcare services.

• Adopted Policy 6161.1 Evaluation of Instructional Materials
• Approved $5.5M renewal agreement with SJ Services for part-time custodial services
• Approved $1.9M renewal agreement with ABM for facilities and energy management
• Approved $500,000 funding increase for SJ Services custodial amendment
• Approved $225,000 contract with Tucker Mechanical for chilled water and air cooled equipment repairs
• Approved $75,000 contract with Tucker Mechanical for preventative maintenance of chillers
• Approved no-cost change order for Irwin Seating Company bleacher installation at Floyd Little Athletic Center
• Approved Superintendents Personnel report

Finance & Operations Committee Regular Meeting

The Finance & Operations Committee is reviewing multiple contracts, grants, and amendments. Key items include renewals of custodial and facilities management contracts totaling over $7.4 million, school health center agreements with Yale-New Haven Hospital and other providers, and grants for early childhood education and family resource centers. The committee will also consider amendments to existing contracts for custodial services, assistive technology evaluations, and telecommunications.

• Renewal of SJ Services custodial contract for $5,556,973.52 (July 2024–June 2025)
• Renewal of ABM facilities management contract for $1,920,977 (July 2024–June 2025)
• School health center agreements with Yale-New Haven Hospital ($367,289), Clifford Beers ($83,958), Cornell Scott ($400,000), and Fair Haven Community Health ($190,843)
• Child Daycare Center-Infant Toddler grant of $2,214,161.86 from State of Connecticut Office of Early Childhood
• Special education transportation contract with ACES-RSET for $1,255,000 (July 2024–June 2025)

The committee approved multiple agreements for school health center staffing, special education transportation, and nursing services. Several grant abstracts were presented, and one telecommunications amendment was approved. One amendment was tabled and another was withdrawn.

• Approved $367,289 agreement with Yale-New Haven Hospital for health center providers
• Approved $83,958 agreement with Clifford Beers Guidance Clinic for social workers
• Approved $400,000 agreement with Cornell Scott Hill Health Center for health services
• Approved $190,843 agreement with Fair Haven Community Health Center for health and dental services
• Approved $1.255M agreement with ACES-RSET for special education transportation
• Approved $274,680 agreement with All Pointe Home Care, LLC for nursing services
• Approved $12,000 agreement with Global Interpreting Network, Inc. for translation
• Approved $30,000 funding increase for Windstream Holdings II, LLC telecommunications

Board of Education Regular Meeting

The New Haven Board of Education approved personnel reports, summer learning program agreements, and legal services contracts totaling over $400,000. The meeting also approved change orders for playground installations.

• Approval of 14 agreements and 17 contracts for summer learning and operations
• Change orders for playground installations at Wexler, Brennan, and Mayo Shades schools
• Agreement with Berchem Moses PC for general and special education legal services ($130,000)
• Agreement with Clifford W. Beers Guidance Clinic for summer camp ($91,800)
• Agreement with Arts for Learning CT for enrichment activities ($30,000)

The Board of Education approved a large batch of agreements, amendments, and contracts, including several playground installation change orders. It also authorized new signers for Child Nutrition Program reimbursements and approved a compensation agreement for paraprofessionals during the 2024 Summer Learning Plan.

• Approved 14 agreements, 15 amendments, 17 contracts, and 4 purchase orders (8-0)
• Approved change orders for playground installations at Martinez, Mayo Shades, Brennan, and Wexler schools (7-0, 1 abstention)
• Approved change order #1 with Kone, Inc. (8-0)
• Designated Dr. Madeline Negron and Juanita Mazyck as authorized signers for Child Nutrition Programs (8-0)
• Approved Memorandum of Agreement for Paraprofessional compensation during 2024 Summer Learning Plan (8-0)
• Approved $516,672 renewal for desktop support services with Advance Office Systems, Inc.
• Approved $212,717.04 for Into Literature materials from Houghton Mifflin Harcourt
• Approved legal services agreements with Berchem Moses PC totaling $130,000

Finance & Operations Committee Special Meeting

The Finance & Operations Committee is reviewing several contracts and grant amendments. This includes a significant increase in state funding for childcare centers and software and enrichment services for students.

• State grant amendment adding $50,157.23 for SFY 2024 and $2,164,004.63 for SFY 2025 for Child Daycare Centers
• Purchase order for Fulcrum Management Solutions Inc. (ThoughtExchange SaaS) not to exceed $53,287.50
• Agreement with The Monk Center for Academic Enrichment and Performing Arts not to exceed $26,100.00
• Amendment to Calvin Hill Child Care agreement to decrease funding by $1,800.00 to $74,200.00

The committee voted to recommend the approval of one purchase order, one grant amendment, one agreement, and one contract amendment. These items are now pending final approval by the Board of Education.

• Recommended approval of $53,287.50 purchase order for ThoughtExchange SaaS platform (2-0)
• Recommended approval of State of CT Office of Early Childhood Grant Amendment #2 adding $50,157.23 for SFY 2024 and $2,164,004.63 for SFY 2025 (2-0)
• Recommended approval of $26,100.00 agreement with The Monk Center for Academic Enrichment and Performing Arts for summer learning (2-0)
• Recommended approval of Amendment #4 to Calvin Hill Child Care agreement to decrease funding by $1,800.00 to $74,200.00 (2-0)

Finance & Operations Committee Regular Meeting

The Finance & Operations Committee is reviewing the 2024-2025 budget update and May 2024 financial report. The agenda includes several proposed purchase orders, service agreements for summer learning programs, and a memorandum of agreement regarding paraprofessional compensation.

• Purchase order for Total Communications to provide Cisco VOIP phones up to $17,400.00
• Agreement with SCSU for career awareness workshops up to $15,000.00
• Agreement with ARTE, Inc. for summer enrichment activities up to $18,000.00
• Purchase order for Power School Group LLC student registration and SIS management up to $296,142.80 combined
• Agreement with ACES for behavior management programming up to $599,360.00

The committee discussed budget mitigation efforts to reduce a projected deficit from $12 million to $4.1 million. Several purchase orders and service agreements for software, legal services, and summer programming were presented for approval. No formal votes were recorded in the provided text.

• Discussed 2024-2025 budget mitigation to narrow deficit to $4.1 million
• Proposed $133,760.47 purchase order for Power School Group electronic form collection
• Proposed $162,382.33 purchase order for Power School Group Student Information System
• Proposed $148,952.08 purchase order for Microsoft 365 subscription
• Proposed $50,000 and $80,000 agreements with Berchem Moses PC for legal services
• Proposed $516,672.00 renewal with Advance Office Systems for Desktop Support
• Proposed $212,717.04 agreement with Houghton Mifflin Harcourt for literature materials
• Withdrew agreement with ACES for behavior management programming ($599,360.00)

Cancelled Citywide School Building & Stewardship Committee Meeting

The Citywide School Building & Stewardship Committee meeting scheduled for June 13, 2024, was cancelled. The agenda included a stewardship report, an adult education update, and discussion on committee membership.

• Cancelled Citywide School Building & Stewardship Committee Meeting
• Stewardship Update
• Adult Education update
• Committee Membership discussion

Food Service Task Force Committee Meeting

The committee will receive updates on the district's food service operations, review a food allergy plan, and discuss the Sustainable Food Initiative aimed at expanding locally grown food access and reducing waste. Subgroup reports on addressing food gaps in the district will also be presented. No votes or formal decisions are scheduled.

• Sustainable Food Initiative Update: plan to increase locally grown, healthy, sustainable food access, reduce packaging waste, and expand food donation, rescue, and composting
• Food Gap Subgroup Updates: addressing various food gaps in the district
• Food Allergy Plan Review
• General Food Service Update

Board of Education Special Meeting

The New Haven Board of Education will hold a special meeting to discuss the termination of an Isee Greenwood teacher's contract and hear a related personnel matter. The session includes a public hearing followed by an executive session and a vote on the committee's recommendation.

• Hearing concerning Isee Greenwood personnel matter
• Executive session for personnel discussion
• Vote on committee recommended action

Board of Education Regular Meeting

The Board of Education is voting on a series of grants, personnel reports, and service contracts. Key actions include approving the 10-month calendar for the 2024-2025 school year and authorizing multiple special education and literacy agreements.

• IDEA 611 Grant in the amount of $7,225,102.00 for public and non-public schools
• Agreement with Tiffany Beech for speech-language remediation not to exceed $129,580.00
• Purchase Order with Amplify for K-3 literacy assessment materials not to exceed $137,254.00
• Agreement with Autism Health and Fitness Center, LLC for adaptive PE not to exceed $80,789.00
• Amendment to Local 3429 Paraprofessional Money Purchase Plan regarding account withdrawals

The Board of Education approved an amendment to the 2024-2025 school calendar, moving the last day of school to June 17, 2025. The board also approved a personnel report and a series of financial abstracts, agreements, and contracts. Several policy updates were presented for first reading.

• Approved amendment to 2024-2025 school calendar (7-0)
• Approved May 28, 2024 meeting minutes (7-0)
• Approved Superintendent's Personnel report (7-0)
• Approved 4 abstracts, 2 purchase orders, 4 agreements, 2 amendments, and 1 contract (7-0)
• Approved $7.2M IDEA-611 Grant abstract
• Approved $154,875 IDEA 619 Pre-School Grant abstract
• Approved $250,000 Ecosystems, Entrepreneurship and Equity at HSC Grant abstract
• Approved $265,844 Alliance Increasing Educator Diversity Grant abstract

Finance & Operations Committee Regular Meeting

The Finance & Operations Committee is reviewing various purchase orders, service agreements, and grant abstracts for the district. The body is also discussing the FY25 Budget Mitigation plan and recommending action items for Board of Education approval.

• IDEA-611 Grant in the amount of $7,225,102.00 for public and non-public schools
• Agreement with CT Association for the Performing Arts for Co-op High School theater services not to exceed $162,068.00
• Purchase order with Amplify for K-3 literacy assessment materials not to exceed $137,254.00
• Agreement with Tiffany Beech for speech-language remediation not to exceed $129,580.00
• Amendment to Windstream Holdings II, LLC agreement increasing funding by $35,000.00

The Committee unanimously recommended the approval of four abstracts, two purchase orders, four agreements, three amendments, and one contract. These items include literacy assessments, special education nursing, and theater management services. One amendment for telecommunications services was withdrawn.

• Recommended approval of 4 Abstracts, 2 Purchase Orders, 4 Agreements, 3 Amendments, and 1 Contract (3-0)
• Approved $7.2M IDEA-611 Grant for public and non-public schools
• Approved $137,254 purchase order with Amplify for K-3 literacy assessments
• Approved $162,068 agreement with CT Association for the Performing Arts for Co-op High School
• Approved $129,580 agreement with Tiffany Beech for speech-language remediation
• Approved $100,400 agreement with Aveanna Healthcare for 1:1 Nursing Care
• Approved $80,789 agreement with Autism Health and Fitness Center for adaptive PE
• Withdrew Amendment #1 to Windstream Holdings II, LLC agreement

Governance Committee Special Meeting

The Governance Committee will hold first readings of three policies: 6161.1 Evaluation of Instructional Materials, 6146.2 Statewide Proficiency Mastery Examinations, and 5114 Suspension, Expulsion, Exclusion and Removal. The committee will also vote to approve the minutes from April 23, 2024. No other substantive actions are listed on the agenda.

• First reading of Policy 6161.1 Evaluation of Instructional Materials
• First reading of Policy 6146.2 Statewide Proficiency Mastery Examinations
• First reading of Policy 5114 Suspension, Expulsion, Exclusion and Removal
• Approval of minutes from April 23, 2024

Governance Committee Regular Meeting

The New Haven Public Schools Governance Committee will hold first readings of three policies: evaluation of instructional materials, statewide proficiency mastery examinations, and suspension/expulsion/exclusion/removal. The committee will also vote to approve the minutes from April 23, 2024. No final decisions are expected on the policies at this meeting.

• First reading of Policy 6161.1 Evaluation of Instructional Materials
• First reading of Policy 6146.2 Statewide Proficiency Mastery Examinations
• First reading of Policy 5114 Suspension, Expulsion, Exclusion and Removal
• Approval of minutes from April 23, 2024

Board of Education Regular Meeting

The Board of Education approved several action items including a $5.08 million grant for adult education, a $409,767 contract to replace water heaters at four schools, and a second reading of a child abuse and neglect policy. They also approved moving future board meetings to Martinez School starting July 2024. Numerous other contracts, purchase orders, and change orders were approved as recommended by the Finance and Operations Committee.

• Approved $5,080,000 New Haven Adult & Continuing Education Grant from CT State Department of Education for July 2024–June 2025
• Awarded $409,767 contract to Ruotolo Mechanical to replace domestic water heaters at FAME, Fair Haven, Davis, and East Rock Schools
• Approved $59,515.94 and $159,452.06 purchase orders for chiller rentals at Martinez School with Tucker Mechanical
• Adopted second reading of Policy 5141.4 on Child Abuse and Neglect
• Approved change order #2 with New Haven Painters for drywall and painting services, increasing funding by $22,085.52 to $322,085.52

The Board approved moving future meetings to Martinez School starting July 2024 and established a three-member employment hearing committee. Members also approved a child abuse and neglect policy and various facility contracts and grants. Superintendent Dr. Madeline Negrón reported an $11.8 million budget gap and the possibility of consolidating schools.

• Approved moving BOE meetings to Martinez School starting July 2024 (7-0)
• Established a 3-member employment hearing committee (7-0)
• Approved Policy 5141.4 Child Abuse and Neglect (7-0)
• Approved $5,080,000 grant for High School Completion and Continuing Education (7-0)
• Approved $409,767 contract with Ruotolo Mechanical for water heaters at four schools (7-0)
• Approved $219,452 in total purchase orders for rental chillers at Martinez School (7-0)
• Approved Change Order #2 for New Haven Painters and rescinded Change Order #1 (7-0)
• Approved Personnel Report and May 13, 2024 meeting minutes (7-0)

Finance & Operations Committee Regular Meeting

The Finance & Operations Committee will discuss and recommend action on multiple grants, contracts, and budget updates. Items include a $5.08 million adult education grant, a $409,767 contract to replace water heaters at four schools, and a $218,968 chiller rental for Martinez School. The committee will also receive budget updates for April 2024, FY25, and capital projects, and discuss procurement policy changes.

• Adult Education Grant of $5,080,000 for high school completion and continuing education
• Contract award of $409,767 to Ruotolo Mechanical for water heater replacements at FAME, Fair Haven, Davis, and East Rock Schools
• Change Order #1 for Beecher Chiller replacement increasing funding by $13,225 to $683,681
• Amendment #4 to Farnam Nursery School agreement increasing funding by $11,898.56 to $597,461.96 and adding 4 full-day spaces
• Purchase Order of $218,968 with Tucker Mechanical for rental chiller at Martinez School

The Finance & Operations Committee unanimously recommended several grants for adult education and contracts for school facility repairs. The committee also recommended a change order for painting services and tabled one amendment due to incorrect account information.

• Recommended approval of 4 adult education grants totaling $5,441,089 (Unanimous)
• Recommended approval of $409,767 contract for water heaters at FAME, Fair Haven, Davis and East Rock Schools (Unanimous)
• Recommended approval of $218,968 purchase order for Martinez School rental chiller (Unanimous)
• Recommended approval of $16,218 agreement with SCSU CTL for Summer Academy (Unanimous)
• Recommended approval of $11,898.56 funding increase for Farnam Nursery School (Unanimous)
• Recommended approval of $22,085.52 increase for New Haven Painters and rescission of Change Order #1 (Unanimous)
• Recommended approval of $13,225 increase for Beecher Chiller Unit replacement (Unanimous)
• Tabled Amendment #3 for Creative ME due to incorrect account information

Head Start Sub Committee Regular Meeting

This meeting includes approval of previous minutes, an enrollment report showing 456 children enrolled (85.88% of 531 capacity), a discussion on a grant award not yet received, and a financial report review. The subcommittee will also hear an update from the CT Head Start Association meeting.

• Enrollment report: 456 enrolled (85.88%) out of 531 funded capacity, with 75 vacancies
• Grant award not received to date – presentation to unions and staff
• Head Start financial report review including pending agreements
• Approval of minutes from April 25, 2024
• Update from CT Head Start Association meeting on April 30, 2024

Teaching & Learning Committee Regular Meeting

The New Haven Public Schools Teaching & Learning Committee will meet to discuss updates on multilingual learners and international trips, along with Series 6000 curriculum policies. The meeting is scheduled for May 15, 2024, via Zoom.

• Multilingual learners update presented by Mr. Pedro Mendia
• International trips discussion presented by Ms. Jessica Haxhi
• Series 6000 curriculum policies discussion with possible action
• Meeting held via Zoom on May 15, 2024
• Committee chaired by Dr. Edward Joyner

Board of Education Regular Meeting

The Board of Education approved multiple grants and contracts, including a $689,400 Connecticut Stronger Connection Grant for student support, a $52,200 Youth Service Prevention Program Grant, and a $75,000 agreement with LEAP for a summer program. The board also approved the Healthy Food Certification Statement and associated exemptions, as well as numerous financial items from the Finance & Operations Committee.

• Approval of $689,400 Connecticut Stronger Connection Grant for social-emotional support and a high school student ambassador academy
• Approval of $52,200 Youth Service Prevention Program Grant for enrichment at Barack Obama School
• Approval of $75,000 agreement with LEAP for camp counselor training and summer program
• Approval of $45,000 student accident insurance renewal with H.D. Segur
• Approval of Healthy Food Certification Statement and exemptions for after-school food sales

The Board of Education approved several facility contracts, including playground installations and cooling tower replacement. It also approved the Adult Education PEP Grant application and healthy food certification statements for child nutrition programs.

• Approved Adult Education PEP Grant application
• Approved Healthy Food Certification Statement (ED-099) participation (A)
• Approved Healthy Food Certification Statement (ED-099) food and beverage exemptions (B)
• Approved Change Order 9.06 (Milestone)
• Approved Change Order 9.05 (Encore)
• Approved 4 Change Orders for snow removals (9.01-9.04)
• Approved 3 abstracts, 5 agreements, 6 amendments, 2 contracts, 4 purchase orders, and 2 change orders
• Approved April 22, 2024 meeting minutes

Citywide School Building & Stewardship Committee Meeting

The Citywide School Building & Stewardship Committee approved the minutes from their March 14, 2024 meeting and discussed adult education updates and committee membership before adjourning at 5:38pm.

• Approved minutes from March 14, 2024
• Discussed adult education updates
• Discussed committee membership
• Adjourned at 5:38pm

The committee approved the minutes from the March 14, 2024 meeting. Members reviewed a stewardship report detailing various facility repairs, equipment replacements, and the design phase for a new Adult Education location at 188 Bassett Street.

• Approved meeting minutes of March 14, 2024 (4-0)

Food Service Task Force Committee Meeting

The New Haven Public Schools Food Service Task Force Committee will review a Food Service Update, an update on the Sustainable Food Initiative, and reports from the Food Gap Subgroup. The meeting also allows for any additional business before adjourning.

• Food Service Update (discussion)
• Sustainable Food Initiative Update (discussion)
• Food Gap Subgroup Updates (discussion)
• Other Business (if any) (discussion)

Board of Education Special Meeting

The New Haven Board of Education will hold a special meeting to discuss and vote on the district's desegregation plan and the status of Betsy Ross, Career and Metro as inter-district magnet schools. The meeting will be conducted remotely via Zoom.

• Vote on desegregation plan and magnet schools
• Remote meeting via Zoom
• Presentation on MSAP Board plan

Finance & Operations Committee Regular Meeting

The Finance & Operations Committee is reviewing several financial actions including playground installations, cooling tower replacements, and various educational grants. The agenda includes multiple agreements for student support services, professional development, and infrastructure maintenance.

• Playground shade installation at Mayo Early Childhood School up to $159,795.25
• Playground resurfacing at Brennan School up to $170,185.57
• Cooling tower replacement at Wilbur Cross High School up to $328,820.00
• Chiller upgrade at Wilbur Cross High School up to $218,971.00
• Connecticut Stronger Connection Grant of $689,400.00 for social emotional needs

The committee reviewed various purchase orders for school facility upgrades and agreements for student support services. Key actions included approving funding for playground improvements and HVAC replacements at Wilbur Cross High School.

• Approved $159,795.25 for custom playground shades at Mayo Early Childhood School
• Approved $170,185.57 to install and resurface playground at Brennan School
• Approved $328,820.00 to replace cooling tower at Wilbur Cross High School
• Approved $218,971.00 to upgrade chiller at Wilbur Cross High School
• Approved $75,000.00 for LEAP camp counselor training and summer program
• Approved $45,000.00 for student accident insurance renewal (H.D. Segur, Inc.)
• Approved $267,717.60 for 30 School Readiness spaces via CT State Community College - Gateway
• Approved $100,295.00 for Artis Energy Solutions energy monitoring services

Head Start Sub Committee

The New Haven Public Schools Head Start Sub Committee will approve minutes from March 21, 2024, and discuss enrollment data, staffing changes, and facility updates.

• Approval of March 21, 2024, minutes
• Enrollment report showing 84.75% capacity
• Staffing structural changes (Centralized Enrollment, Teaching Staff, Family Advocates)
• Facility updates: green space renovations at Dr. Mayo and courtyard renovation at Martinez
• Policy request regarding bedbug procedures

Governance Committee Meeting

The Governance Committee will review two new policy proposals during its meeting. These include first readings for Policy 5141.4 regarding Child Abuse and Neglect and Policy 5141.5 regarding Suicide Prevention.

• First reading of Policy 5141.4: Child Abuse and Neglect
• First reading of Policy 5141.5: Suicide Prevention
• Approval of March 13, 2024 meeting minutes

Board of Education Regular Meeting

The Board of Education is voting on various personnel reports, purchase orders, and contracts. Key decisions include funding for school playground installations and facility maintenance. The board also reviewed several snow removal change orders.

• Contract for BRD Builders LLC to renovate Career High School swimming pool not to exceed $1,269,550.00
• Purchase order for Kompan Inc. to install playground at Martinez School not to exceed $248,836.13
• Purchase order for O'brien & Sons to install playground at Wexler School not to exceed $107,312.00
• Renewal contract with New Haven Painters for drywall and painting not to exceed $300,000.00
• Agreement with American Education Solutions for MSAP Grant Competition consulting not to exceed $75,000.00

The Board of Education approved several purchase orders and contracts, including a $1.27M swimming pool renovation at Career High School and playground installations at Martinez and Wexler schools. Four change orders for snow removal were tabled for future discussion. The Board also reviewed reports on chronic absenteeism and the proposed budget.

• Approved $1.27M contract to BRD Builders LLC for Career High School pool renovation
• Approved $248,836.13 purchase order for Martinez School playground (Kompan Inc.)
• Approved $107,312.00 purchase order for Wexler School playground (O'brien & Sons)
• Approved $300,000.00 contract renewal for New Haven Painters (drywall and painting)
• Approved $75,000.00 agreement with American Education Solutions for MSAP Grant consulting
• Approved 6 purchase orders, 1 agreement, 3 amendments, 2 contracts, and 1 change order
• Tabled 4 change orders related to snow removal
• Approved April 8, 2024 meeting minutes

CANCELLED-Citywide School Building & Stewardship Committee Special Meeting

The Citywide School Building & Stewardship Committee meeting scheduled for April 18, 2024, was cancelled. The agenda included items such as the approval of March 14, 2024, minutes and a report on April stewardship.

• Approval of March 14, 2024, minutes
• April Stewardship Report
• Adult Education update
• Committee Membership discussion

Finance & Operations Committee Special Meeting

The Finance & Operations Committee will decide on a $1,269,550 contract to renovate the swimming pool at Career High School and several other purchase orders, agreements, amendments, and change orders. The agenda also includes playground installations at Martinez and Wexler schools, snow removal change orders, and a monthly financial report. All items are recommended for Board of Education approval.

• Contract award to BRD Builders LLC for Career High School pool renovation, $1,269,550
• Purchase order for Kompan Inc. to install playground at Martinez School, $248,836
• Purchase order for O'Brien & Sons to install playground at Wexler School, $107,312
• Change orders increasing snow removal contracts for Cheapscapes ($64,400), Amazon Landscaping ($3,600), M&M Total Construction ($102,625), and Tim's Enterprises ($29,280)
• Agreement with American Education Solutions for Magnet Schools Assistance Program grant consultant, $75,000

The Finance & Operations Committee recommended approval of 17 action items, including a contract to renovate the Career High School swimming pool. The committee also discussed a $4.48 million General Fund deficit and food service budget updates. No votes were taken on policy reviews or financial reports.

• Recommended approval of $1,269,550 contract for Career High School pool renovation (3-0)
• Recommended approval of $300,000 renewal for New Haven Painters (3-0)
• Recommended approval of 6 purchase orders, including playground installations at Martinez and Wexler schools (3-0)
• Recommended approval of $75,000 agreement with American Education Solutions for grant writing (3-0)
• Recommended approval of 3 amendments, including $40,000 increase for ACES Co-Op High School (3-0)
• Recommended approval of 5 change orders, including four for snow removal services (3-0)

Board of Education Retreat (Part 2)

The New Haven Board of Education is holding a hybrid retreat to finalize the timeline and goals for the superintendent's evaluation and discuss policy revisions to support the strategic plan.

• Finalize Superintendent's Evaluation Timeline and Goals
• Policy Revision to Support Strategic Plan
• Board Goals presentation
• Hybrid meeting at Gateway Center
• Adjournment

Food Service Task Force Meeting

The Food Service Task Force meets to receive updates on the food service program, the sustainable food initiative (expanding access to locally grown food, reducing waste, and increasing composting), and the school break grocery subgroup. No votes or decisions are scheduled; all items are discussion or procedural.

• Food Service Update
• Sustainable Food Initiative Update on expanding access to locally grown food, reducing packaging waste, and increasing food donation/rescue/composting
• School Break Grocery Subgroup Update
• Other Business - if any

Board of Education Regular Meeting

The New Haven Board of Education approved minutes, personnel, and several financial agreements, including a $37,699 contract for Wilbur Cross Daycare HVAC work and a $65,000 amendment for translation services. The board also approved a $52,200 grant for extended school hours at Barack Obama School.

• Approval of $37,699 HVAC contract for Wilbur Cross Daycare
• Amendment to translation services contract with Baystate Interpreters Inc. to $65,000
• Approval of $52,200 Youth Services Prevention Program Grant for Barack Obama School
• Approval of $250,000 CT Grown for CT Kids Program grant for HSC
• Approval of $370,093 Career Exploration & Readiness Grant

The Board of Education approved a series of financial abstracts, agreements, and a contract for HVAC installation. It also authorized a $52,200 grant for youth services and approved the personnel report. The board received a presentation on the Summer 2024 Learning Programs.

• Approved March 25, 2024 meeting minutes (7-0)
• Approved Personnel Report - Dr. Madeline Negron (7-0)
• Approved 2 abstracts, 1 agreement, 1 amendment, and 1 contract (7-0)
• Approved $52,200 Youth Services Prevention Program Grant from State of CT Judicial Branch (7-0)
• Approved $370,093 Career Exploration & Readiness Grant (7-0)
• Approved $3,751 FY2024 FIRST Robotics Competition funding (7-0)
• Approved $250,000 CT Grown for CT Kids Program agreement for a shipping container farm (7-0)
• Approved $37,699 contract to Tucker Mechanical for Wilbur Cross Daycare HVAC installation (7-0)

Finance & Operations Committee Regular Meeting

The Finance & Operations Committee recommended approval of two abstracts, one agreement, one amendment, and one contract totaling over $680,000. They also discussed a FY2025 budget update and reviewed policies on procurement and school safety.

• Career Exploration & Readiness Grant of $370,093 from the City of New Haven
• Agreement with CT Department of Agriculture for $250,000 to support a shipping container farm for farm-to-school program
• Award of Contract 21918 to Tucker Mechanical for $37,699 for HVAC installation at Wilbur Cross Daycare
• Amendment #1 with Baystate Interpreters Inc. increasing translation services funding by $25,000 to $65,000
• Discussed Policy 3516 Safety and Secure School Facilities and Policy 3517 Security of Buildings and Grounds

The Finance & Operations Committee recommended the approval of two abstracts, one agreement, one amendment, and one contract to the Board of Education. The committee also moved Policy 3516 regarding school facility safety to the Governance Committee for review.

• Recommended approval of Career Exploration & Readiness Grant ($370,093.00) and FY2024 FIRST Robotics Competition ($3,751.00)
• Recommended approval of CT Grown for CT Kids Program grant ($250,000.00)
• Recommended funding increase of $25,000.00 for Baystate Interpreters Inc. (total not to exceed $65,000.00)
• Recommended $37,699.00 contract to Tucker Mechanical for Wilbur Cross Daycare HVAC installation
• Recommended Policy 3516 Safety and Secure School Facilities, Equipment and Grounds be moved to Governance Committee (2-0)
• Tabled action on Policy 3517 Security of Buildings and Grounds due to missing policy document

Board of Education Regular Meeting

The Board of Education voted on several action items including a five-year, $2.7 million contract with Crown Castle to upgrade the district's wide area network. The board also approved naming the front foyer at James Hillhouse High School after Dr. Lonnie Garris, Jr. and the Library Media Center at Roberto Clemente after Mrs. Hazel Pappas. Numerous grants and service agreements were authorized, including the Open Choice Program grant of $317,875.

• Approved five-year Wide Area Network upgrade contract with Crown Castle International Corp. for up to $2,722,500 (net $272,250 after 90% ERATE reimbursement).
• Voted to name the front foyer at James Hillhouse High School after Dr. Lonnie Garris, Jr.
• Voted to name the Library Media Center at Roberto Clemente after Mrs. Hazel Pappas.
• Accepted Open Choice Program Grant of $317,875 for 105 students from surrounding towns enrolled in non-Interdistrict Magnet Schools.
• Approved a resolution to enter into contracts with the CT Department of Agriculture.

The Board of Education approved a multi-year contract to upgrade the district's Wide Area Network and authorized several school facility namings. Members also approved a personnel report and various grants and agreements recommended by the Finance & Operations Committee.

• Approved naming the James Hillhouse High School front foyer after Dr. Lonnie Garris, Jr. (8-0)
• Approved naming the Roberto Clemente Library Media Center after Mrs. Hazel Pappas (8-0)
• Approved $2,722,500 contract with Crown Castle International Corp. for Wide Area Network upgrades (8-0)
• Approved $20,000 contract with Auto Parts & Services Inc. for vehicle maintenance (8-0)
• Approved Superintendent's Personnel Report (8-0)
• Approved resolution to enter contracts with the CT Department of Agriculture (8-0)
• Approved 2 abstracts, 9 agreements, and 1 contract as recommended by Finance & Operations (8-0)
• Approved revised meeting minutes from March 11, 2024 (8-0)

Head Start Sub Committee

The Head Start Sub Committee of New Haven Public Schools will meet to discuss enrollment numbers, facilities updates, staffing and training, and a financial report. The committee will also approve minutes from the previous meeting. No votes on major policy or spending are scheduled.

• Discussion of Head Start student enrollment and cohort data
• Head Start Facilities Update
• Head Start Staffing/Training Update
• Head Start Financial Report including carryover funds

The subcommittee approved playground improvements at John Martinez for under $249,000. Members received updates on Head Start enrollment processes and staffing vacancies. The State Head Start grant application for the 2024-25 school year was submitted on March 18, 2024.

• Approved meeting minutes from February 15, 2024
• Approved playground improvement at John Martinez for under $249,000

Teaching & Learning Committee

The New Haven Public Schools Teaching & Learning Committee will meet to discuss curriculum updates, including a World Languages update and Newsela information. The committee will also review Series 6000 policies.

• World Languages Update presented by Jessica Haxhi
• Newsela information provided
• Series 6000 Curriculum Policies under review
• Future meetings scheduled for April, May, and June

Finance & Operations Regular Meeting

The New Haven Public Schools Finance & Operations Committee met on March 18, 2024, to discuss and vote on a range of financial items including contracts, grants, and agreements. The committee recommended approval of 2 abstracts, 9 agreements, 1 resolution, and 1 contract to the full Board of Education. Key items include a multi-year network upgrade, an Open Choice grant, and several school readiness COLA increases.

• Agreement with Crown Castle International Corp. for a Wide Area Network upgrade not to exceed $2,722,500 over five years
• Open Choice Program Grant of $317,875 from the CT State Department of Education for 105 students
• Purchase order with CDW Government for Adobe Creative Cloud subscription renewal at $12,500
• Agreement with Caley Schwartz Psychological Service, LLC for a student program at $67,000
• Agreement with MAJ Kiernan Shippee as JROTC instructor at Hillhouse High School, BOE portion $22,233.70

The committee voted to recommend the approval of two abstracts, nine agreements, one resolution, and one contract to the Board of Education. These items include a wide area network upgrade and various school readiness COLA agreements. No final decisions were made on policies or procurement updates.

• Recommended approval of 2 Abstracts, 9 Agreements, 1 Resolution, and 1 Contract (2-0)
• Recommended $2.7M agreement with Crown Castle International Corp. for network upgrades
• Recommended $20,000 contract with Auto Parts & Services Inc. for vehicle maintenance
• Recommended COLA agreements for Auntie Rose, The Little Schoolhouse, Creative ME, and Central CT Coast YMCA
• Recommended $45,936 agreement with Caley Schwartz Psychological Service, LLC
• Recommended $60,000 funding source amendment for Winston Strategic Partners LLC
• Recommended $122,000 funding source amendment for Learn Regional Service Center
• Recommended resolution to enter contracts with the CT Department of Agriculture

Citywide School Building & Stewardship Committee Meeting

The committee met to approve previous meeting minutes and receive a stewardship report from Frank Fanelli. Members also discussed updates regarding adult education and committee membership.

• Approval of February 8, 2024 meeting minutes
• March Stewardship Report presented by Frank Fanelli
• Adult Education update
• Committee Membership update

The committee approved the minutes from the February 8, 2024 meeting. Staff provided a stewardship report on various school facility repairs and projects, and discussed the timeline for Adult Education design development.

• Approved Minutes of February 8, 2024 (5-0, 1 abstain)

Food Service Task Force Committee Meeting

This meeting of the New Haven Public Schools Food Service Task Force Committee is receiving updates on food service operations, the Sustainable Food & Waste Initiative, and the School Break Groceries Subgroup addressing food gaps. No votes on new policies or contracts are scheduled; the only action taken was a motion to adjourn.

• Update on food service operations
• Sustainable Food & Waste Initiative plan for locally grown food, reduced packaging, food donation, rescue, and composting
• School Break Groceries Subgroup update on addressing food gaps in the district
• Other business as needed

The committee received updates on a composting pilot that has processed over 5,000 pounds of material and planning for an April 16 food distribution of approximately 1,200 bags. No substantive policy decisions were voted upon during the meeting.

• Adjourned meeting at 4:36pm (2-0)

Governance Committee Special Meeting

The New Haven Public Schools Governance Committee will hold a special meeting on March 13, 2024, to conduct the first reading of a Title IX policy and adjourn the session.

• First reading of Title IX policy
• Discussion of other business
• Motion to adjourn meeting

The committee held a special meeting to conduct a first reading of the Title IX Policy. No formal votes were taken on the policy; the session consisted of discussion regarding guidance for school-based sexual harassment.

• Discussed Title IX Policy first reading
• Approved motion to adjourn

Board of Education Regular Meeting

The New Haven Board of Education met on March 11, 2024 to approve several routine items and major contracts. The board approved the minutes from the February 26 meeting, the superintendent personnel report, and the 10‑month school calendar. It also voted to award a four‑year, up‑to‑$124.9 million transportation contract to First Student and approved multiple agreements and purchase orders for educational services and facilities.

• Award of multi‑year transportation contract to First Student, up to $124,856,051.31 (July 1, 2024 – June 30, 2028)
• Approval of 2024‑2025 and 2025‑2026 10‑month school calendar
• Agreement with Smart Start Education, LLC for math tutors, up to $222,187.68 (Mar 12 – Jun 30, 2024)
• Purchase Order for playground surface equipment at Nathan Hale School, up to $180,575.20 (Mar 11 – Jun 30, 2024)
• Educators Rising Mini‑Grant to expand program at Wilbur Cross High School, $5,000.00 (Feb 5 – Jun 30, 2024)

The Board of Education approved a multi-year transportation contract and a proposed draft budget for 2024-2025. Members also approved several school facility agreements, purchase orders, and the 10-month calendars for the next two school years.

• Approved multi-year transportation contract with First Student not to exceed $124,856,051.31 (Unanimous)
• Approved proposed draft 2024-2025 Budget (5-0, 1 abstain)
• Approved 2024-2025 and 2025-2026 10 Month Calendars (Unanimous)
• Approved Agreement #10 with BRD Builders (Unanimous)
• Approved Change Order for New Haven Painters not to exceed $420,001.41 (5-1, 1 abstain)
• Approved 1 Abstract, 10 Agreements, 1 Contract, and 2 Purchase Orders as recommended by Finance & Operations Committee (Unanimous)
• Approved Superintendent Personnel Report (Unanimous)
• Approved Minutes of February 26, 2024 (6-0, 2 abstain)

Finance & Operations Committee Special Meeting

The Finance & Operations Committee approved a slate of agreements and contracts, including a $1.4 million contract for bleacher replacement at Floyd Little Athletic Center and funding for math tutors and school readiness programs.

• Contract for bleacher replacement at Floyd Little Athletic Center ($1,385,660.29)
• Agreement for math tutors at 10 schools ($222,187.68)
• Agreement for school readiness spaces with Catholic Charities ($127,811.00)
• Change order for drywall painting services ($420,001.41)
• Change order for HVAC repairs ($335,000.00)

Board of Education Retreat (Part 1)

This is a retreat meeting of the New Haven Board of Education featuring training on BoardDocs and board member roles and responsibilities. No policy decisions or votes are scheduled; the agenda consists of procedural items and presentations.

• BoardDocs training led by Dawn Adams of Diligent
• Board Member Roles & Responsibilities presentation by Shipman & Goodwin firm

Regular Board of Education Meeting

The New Haven Board of Education approved minutes, a personnel report, a governance committee policy review protocol, and a finance committee action that included multiple contracts and purchase orders. The board also approved after-school grants totaling $338,800 for King Robinson and Martinez schools, spring break and summer camp agreements, amendments to early childhood contracts to adjust slots and funding, and increases in legal services contracts. A motion was passed to add a presentation and possible action on the Commissioner's Turnaround Plan for Augusta Troup School to the agenda under the Superintendent Report.

• Approved $169,400 after-school grants for King Robinson and Martinez schools from the state
• Approved spring break program agreement with Justice Education Center for up to $90,000 and a spring fun camp with Clifford W. Beers for up to $100,000
• Approved amendments increasing early childhood slots and funding at YMCA, Creative ME, Lulac Head Start, First Step, and other centers
• Approved increases in legal services with Berchem Moses PC: general legal to $80,000 and SPED to $140,000
• Added discussion and possible action on the Commissioner's Turnaround Plan for Augusta Troup School to the agenda

The Board of Education approved a new facilities work order management system and various personnel and policy protocols. Members also authorized several state grants for after-school programs and updated multiple childcare and legal agreements.

• Approved Purchase Order #3 for Facilities Management Express work order system (6-1)
• Approved Personnel Report including new principal for Metropolitan Business Academy (7-0)
• Approved Governance Committee Policy Review Protocol (7-0)
• Approved $169,400 State After School Grant for King Robinson School (7-0)
• Approved $169,400 State After School Grant for Martinez School (7-0)
• Approved $28,325 contract for motorized gym divider at King Robinson school (7-0)
• Approved $107,964 change order for renovations at 21 Wooster Pl (7-0)
• Approved 13 agreements and 2 purchase orders as recommended by Finance & Operations (7-0)

Governance Committee Meeting

The Governance Committee voted to recommend the Governance Policy Review Protocol to the Board of Education Committee for final approval. The meeting included a call to order, introductions, and adjournment.

• Motion to recommend Governance Policy Review Protocol to Board of Education Committee passed unanimously (3-0).
• Discussion of the protocol itself was listed as a discussion/recommendation item.

The Governance Committee voted to recommend the Governance Policy Review Protocol to the Board of Education Committee for final approval. The protocol concerns the process for updating policies and uploading them to the NHPS website.

• Recommended Governance Policy Review Protocol for Board of Education Committee approval (3-0)

Teaching & Learning Committee

The Teaching & Learning Committee will hear an update from Assistant Superintendents Paul Whyte and Kristina DeNegre on the multi-tiered system of supports for student behavior. The committee will also discuss setting the April meeting date. Other items are procedural.

• Update on multi-tiered system of supports for student behavior (discussion)
• Discussion of April 2024 meeting date

Finance & Operations Committee Meeting

The Finance & Operations Committee will consider and recommend approval of multiple contracts, grants, and amendments, including two after-school grants totaling $338,800, a $107,964 change order for renovations at 21 Wooster Pl, and a $100,000 spring camp agreement. The committee also discusses a transportation contract update and a process to rescind board-approved contracts.

• State After School Grant of $169,400 for King Robinson School
• State After School Grant of $169,400 for Martinez School
• Change Order 1 at 21 Wooster Pl: increase of $107,964 for renovation (total $1,230,964)
• Agreement with Justice Education Center: $90,000 for spring break enrichment for 125 students
• Agreement with Clifford W. Beers Guidance Clinic: $100,000 for Spring Fun Camp at East Rock School

The committee voted to recommend 2 abstracts, 13 agreements, 1 contract, 1 change order, and 2 purchase orders for Board of Education approval. These items include funding for after-school programs, preschool space adjustments, and legal services. The committee also reviewed the FY2025 projected budget and transportation contract updates.

• Recommended approval of 2 State After School Grants for King Robinson and Martinez schools ($169,400 each)
• Recommended agreement with Justice Education Center for Spring Break program (up to $90,000)
• Recommended agreement with Clifford W. Beers Guidance Clinic for Spring Fun Camp (up to $100,000)
• Recommended 9 preschool and childcare agreement amendments including funding increases for Central CT Coast YMCA and Creative ME
• Recommended funding increases for Berchem Moses PC for general legal services ($30,000) and SPED services ($60,000)
• Recommended contract with Elite Construction Resources for gym divider at King Robinson school (up to $28,325)
• Recommended change order for A Prete Construction Co Inc. renovation at 21 Wooster Pl (increase of $107,964)
• Recommended purchase orders for RocketLit, Inc. science platform ($82,000) and IXL Learning math licenses ($101,650)

Head Start Sub Committee

The Head Start Sub Committee approved the minutes from the January 18, 2024 meeting. The committee also received updates on Head Start enrollment, facilities, staffing and training, and financial reports. The meeting included a Policy Council update and adjourned at 6:03pm.

• Approval of meeting minutes from January 18, 2024
• Discussion of Head Start Enrollment and student enrollment cohort
• Head Start Facilities Update
• Head Start Staffing/Training Update
• Head Start Financial Report reviewing carry-over funds

The committee approved the minutes from the January 18, 2024 meeting. Members discussed staffing vacancies, facility improvements, and the automatic renewal of State Head Start Grants for the 2024-25 school year.

• Approved meeting minutes of January 18, 2024 (Yes: Matthew Wilcox)

Food Service Task Force Committee Meeting

The Food Service Task Force Committee met to discuss updates on food allergy plans, sustainable food initiatives, and school break groceries. The meeting concluded with a motion to adjourn.

• Food Allergy Plan Update
• Sustainable Food Initiative Update
• School Break Groceries Subgroup Update
• Motion to Adjourn

The committee announced that the Food Allergy Plan is finalized and posted on the New Haven Public Schools website. Members discussed the need for 13,000 to 15,000 pounds of food for April distributions and explored potential partnerships with Yale and other investors to secure funding.

• Finalized and posted Food Allergy Plan
• Adjourned meeting at 5:48 p.m. (2-0)

Regular Board of Education Meeting

The board voted to close schools on April 2, 2024 for the presidential primary, approved a personnel report, and adopted a package of finance items including a $1.25 million agreement with Harvard College for virtual coaching and a $568,667 Perkins grant for career and technical education. Public comments were limited to three minutes per speaker.

• School closing for Presidential Elections (primary) on April 2, 2024
• $1,248,750 agreement with Harvard College for virtual coaching (Data Wise Leadership Institute)
• $568,667 Carl D. Perkins grant for CTE programs
• $105,000 agreement with District Arts and Education for web design and coding program
• $64,000 agreement with Southern Connecticut State University for CNA training

The Board of Education approved closing schools on April 2, 2024, for presidential elections. Members also approved a series of financial agreements, purchase orders, and construction contracts, including a $2M renovation for high school manufacturing programs.

• Approved school closing for Presidential Elections on April 2, 2024 (7-0)
• Approved Personnel Report for Dr. Madeline Negron (7-0)
• Sent Purchase Order #2 for Facilities Management Express, LLC back to Finance & Operations (7-0)
• Approved funding source change for Clifford W. Beers Guidance Clinic, Inc. (6-0, 1 abstain)
• Approved 1 abstract, 13 agreements, 2 contracts, 3 purchase orders, and 1 resolution (7-0)
• Approved $2,059,056 contract for manufacturing program renovations at Hillhouse and Wilbur Cross High Schools
• Approved $87,390 contract for Edgewood School southwest entry remodel
• Approved conveyance of Strong School and a Perkins St parcel to the City of New Haven

Citywide School Building & Stewardship Committee Meeting

The Citywide School Building & Stewardship Committee met to review the February stewardship report. The body also discussed updates regarding adult education and committee membership.

• Approval of January 11, 2024 meeting minutes
• February Stewardship Report presented by Mr. Frank Fanelli
• Discussion on Adult Education update
• Discussion on Committee Membership

The committee approved the minutes from the January 11, 2024 meeting. The remainder of the meeting consisted of a stewardship report on various facility repairs and project updates.

• Approved Minutes of January 11, 2024 (5-0)

Finance & Operations Committee Meeting

The Finance & Operations Committee met to review and approve agreements for school programs, facility repairs, and funding amendments. The meeting consisted of informational items and formal agreements for various district initiatives.

• Agreement with Clifford W. Beers Guidance Clinic, Inc., for Head Start services ($180,722)
• Agreement with Southern Connecticut State University for CNA training ($64,000)
• Agreement with President and Fellows of Harvard College for Data Wise Leadership Institute ($1,248,750)
• Purchase orders for boiler repairs at Hillhouse, Cross, ESUMS, and Lincoln Bassett High Schools
• Amendment to Boys and Girls Club of Greater New Haven Spring Fun Club program ($154,045)

Teaching & Learning Committee

The Teaching & Learning Committee will receive updates on Physical Education and Health from the Athletics Director and Assistant Principal, followed by a discussion of Series 6000 curriculum policies. The meeting is primarily procedural and informational with no votes scheduled.

• Physical Education and Health updates provided by Athletics Director Eric Patchofsky and Assistant Principal Eric Barbarito
• Discussion of Series 6000 curriculum policies

Governance Committee Meeting

The New Haven Public Schools Governance Committee will meet to approve minutes from November 2023 and review Series 3000, 5000, and 6000 policies. The meeting is scheduled for January 23, 2024, via Zoom.

• Approval of November 27, 2023 meeting minutes
• Review of Series 3000 policies (first reading)
• Review of Series 5000 policies (first reading)
• Review of Series 6000 policies (first reading)
• Meeting adjournment

The committee approved a new meeting schedule and the minutes from November 27, 2023. Members conducted first readings of Series 3000, 5000, and 6000 policies. The committee also discussed creating a process to streamline policy reviews.

• Approved November 27, 2023 meeting minutes
• Approved new meeting schedule (changed from biweekly Mondays to first Tuesday of each month)

Board of Education Regular Meeting

The New Haven Board of Education approved minutes, personnel, and multiple agreements and contracts totaling over $2.5 million. The board also approved two change orders to increase funding for HVAC repairs and two certifications to submit grant applications for Head Start funds.

• Approval of 10 agreements, 1 contract, 1 purchase order, and 2 change orders
• Change Order #2 to Contract 21749A-3-4 with Tucker Mechanical for HVAC repairs ($95,000 increase)
• Change Order #2 to Contract 21679-4-4 with CT Controls Corp for HVAC repairs ($95,000 increase)
• Agreement with CT Custom Aquatics for swimming pool repairs ($50,000)
• Agreement with CDW Government LLC for sophos licenses renewal ($327,880)

The Board of Education approved a package of 10 agreements, one contract, one purchase order, and two change orders. Additionally, the Board authorized two Head Start grant applications and approved the January 8, 2024, meeting minutes and the Personnel Report.

• Approved Minutes of January 8, 2024 (9-0)
• Approved Personnel Report (9-0)
• Approved 10 agreements, 1 contract, 1 purchase order, and 2 change orders (9-0)
• Approved application for Head Start Basic Funds carryover of $1,107,861.00 (9-0)
• Approved low-cost extension application for Head Start COVID funds (9-0)
• Approved $50,000 contract with CT Custom Aquatics for pool repairs
• Approved $327,880 purchase order with CDW Government LLC for IT security licenses
• Approved $95,000 funding increases for HVAC repairs via Tucker Mechanical and CT Controls Corp

Head Start Sub Committee

The committee met to approve previous meeting minutes and receive updates regarding the Office of Head Start. Discussions included enrollment, staffing/training updates, and financial reports.

• Approval of December 21, 2023, meeting minutes
• Early Childhood Office report and organizational structure discussion
• Head Start enrollment update
• Head Start staffing and training updates
• Head Start financial reports

The committee approved the minutes from the December 21, 2023 meeting. Members discussed Early Childhood department restructuring, current enrollment vacancies, and financial reports.

• Approved meeting minutes of December 21, 2023 (2-0)

Finance & Operations Committee Meeting

The committee will review and vote on multiple agreements, contracts, and purchase orders, including a $327,880 IT security license renewal, a $122,000 professional development program for Hillhouse teachers, and a $71,500 farm-to-school program at Hooker Middle School. They will also discuss the December 2023 financial report and procurement policy updates. The meeting includes action on 10 agreements, 2 contracts, 2 change orders, and 2 Head Start certifications.

• $327,880 purchase order with CDW Government LLC for sophos IT security licenses
• $122,000 agreement with LEARN for professional development at Hillhouse High School
• $71,500 agreement with Trifecta Ecosystems for farm-to-school program at Hooker Middle School
• $100,500 agreement with Noble Story Group for leadership training for district executive team
• $60,357 purchase order with PowerSchool LLC for attendance management system

The committee recommended approval of 10 agreements, one contract, two change orders, one purchase order, and two Head Start certifications. One contract for swimming pool repairs was withdrawn, and one purchase order was recategorized as an agreement. The committee also reviewed a December 2023 financial report showing a $5,876,740.00 deficit.

• Recommended approval of 10 Agreements, including $122,000 for Hillhouse teacher training and $100,500 for executive leadership coaching
• Recommended approval of Contract 21914 with CT Custom Aquatics for pool repairs up to $50,000
• Recommended approval of Purchase Order with PowerSchool LLC for attendance management up to $60,356.61
• Recommended approval of two HVAC repair change orders for CT Controls Corp and Tucker Mechanical ($95,000 each)
• Recommended approval of two Head Start grant certifications, including a $1,107,861.00 carryover request
• Withdrew Contract 21914 for pool repairs for the period July 1, 2024 to June 30, 2025
• Recategorized CDW Government LLC purchase order for IT security licenses as an Agreement

Citywide School Building & Stewardship Committee Meeting

The Citywide School Building & Stewardship Committee met to approve the minutes from the December meeting and discuss adult education updates. The group also reviewed committee membership and adjourned the session.

• Approval of December meeting minutes
• January Stewardship Report
• Adult Education update
• Committee Membership discussion
• Motion to adjourn

The committee approved the minutes from the December meeting. Members received a stewardship report detailing various facility repairs, equipment upgrades, and clinic renovations across the district.

• Approved December meeting minutes (5-0)

Food Service Task Force Committee Meeting

The committee is discussing updates regarding food service operations and a food allergy plan review. Members are also reviewing plans for sustainable food access and addressing various food gaps within the district.

• Sustainability & Food Initiative update on local food access, waste reduction, and composting
• Food Allergy Plan Review
• Food Gap Subgroup updates regarding district food gaps

The committee discussed the completion of a state review and the finalization of the Food Allergy Plan. Members reviewed efforts to identify families with food insecurity and research additional funding for food distribution.

• Finalized and posted Food Allergy Plan to the NHPS website
• Adjourned meeting at 5:28 p.m. (2-0)

Board of Education Regular Meeting

The New Haven Board of Education elected Yesenia Rivera as President, Matthew Wilcox as Vice President, and Dr. Edward Joyner as Secretary. The board approved minutes from December 2023 and a superintendent personnel report. Additionally, the board approved multiple grant applications and service agreements totaling over $1.1 million.

• Election of Yesenia Rivera as Board President
• Approval of $837,564 Title IVA grant
• Approval of $497,414 special education services agreement
• Approval of $75,000 garden installation at HSC
• Approval of $141,960 increase for Cheshire Fitness Zone

The Board elected Yesenia Rivera as President, Matthew Wilcox as Vice President, and Dr. Edward Joyner as Secretary. The Board also approved a personnel report and a package of 35 financial items, including grants for career awareness and FAFSA completion.

• Elected Yesenia Rivera as Board President
• Elected Matthew Wilcox as Board Vice President
• Elected Dr. Edward Joyner as Board Secretary
• Approved Superintendent Personnel report
• Approved 5 abstracts, including $837,564 for Title IVA Student Support
• Approved 21 agreements, including $497,414 for special education services
• Approved 4 contracts, including a motorized gym divider for King Robinson school
• Approved 4 purchase orders and 1 change order

Finance & Operations Committee Meeting

The Finance & Operations Committee will consider agreements for HSC programs, including a garden project and professional development, as well as contracts for special education and after-school services.

• Agreement with Trifecta Ecosystems for HSC garden ($75,000)
• Agreement with Achievement First for special education services ($497,414)
• Amendment to Cheshire Fitness Zone contract for speech services ($141,960)
• Agreement with Auntie Rose Child Care for infant/toddler slots ($60,750)
• Agreement with ARTE, Inc. for after-school programming ($43,130)

The committee unanimously recommended the approval of 5 abstracts, 21 agreements, 4 contracts, 5 purchase orders, and 1 change order. One agreement with ARTE, Inc. was not voted on pending further presentation regarding a potential staff conflict of interest.

• Recommended approval of 5 abstracts, 21 agreements, 4 contracts, 5 purchase orders and 1 change order (3-0)
• Tabled vote on Agreement 4.8 with ARTE, Inc. pending further presentation on vendor selection
• Approved motion to adjourn (2-0)