Lafayette Parish School System public meetings in 2020

LPSB-Discipline Committee Meeting

The LPSB Discipline Committee will discuss and possibly recommend adoption of a new Virtual Discipline Policy. The policy is required by state law (HB83, Act 48) by December 31, 2020. The committee's recommendation would go to the full Board.

• Discussion and action on proposed Virtual Discipline Policy (required by HB83/Act 48)

The Discipline Committee voted to recommend that the Board adopt a new Virtual Discipline Policy. The motion carried with all present members voting in favor.

• Recommended adoption of new Virtual Discipline Policy (8-0)

LPSB-Public Hearing on Proposed Virtual Discipline Policy

The Lafayette Parish School Board is holding a public hearing on a proposed virtual discipline policy. The board must adopt the policy by December 31, 2020, as required by Louisiana HB83 (Act 48). No vote is scheduled; this is a hearing to receive public input.

• Proposed virtual discipline policy for LPSB students
• Mandated by Louisiana HB83 (Act 48) with a December 31, 2020, deadline
• Public hearing to gather community input before adoption

The board conducted a public hearing regarding a proposed virtual discipline policy required by House Bill 83 (ACT 48). No comments or discussions were offered by the public or board members during the meeting. No vote to adopt the policy is recorded in these minutes.

LPSB-Regular Board Meeting - REVISED

The Lafayette Parish School Board approved several administrative and facility updates. Key actions included authorizing feasibility studies for Northside High and J.W. Faulk Elementary, extending the bus driver pay scale, and awarding a contract for JROTC buildings.

• Awarded $2,204,000 to JC Construction LLC for JROTC Buildings at Acadiana and Comeaux High Schools
• Approved $100,000 for Northside High School feasibility study and master plan
• Approved $40,000 for J. W. Faulk Elementary feasibility study and master plan
• Approved a budget revision of $42,375 for the Burke Elementary Parent Driveway Extension
• Extended the bus driver pay scale from 31 years to 50 years

The Board received information regarding early childhood funding requests and personnel changes. No substantive votes or policy decisions were recorded in the minutes.

LPSB - Employee/Retiree Insurance Advisory Committee

The Employee/Retiree Insurance Advisory Committee will discuss and potentially act on recommending a carrier for Basic, Supplemental and AD&D life insurance benefits to the Lafayette Parish School Board. The committee will also hear a report on the self-funded group health plan from HUB International and receive updates on contracts, SilverScript/EGWP webinars, and Regenexx. The meeting is held electronically due to the COVID-19 emergency.

• Action item: recommendation for Basic, Supplemental and AD&D life insurance carrier to LPSB at December 2 regular board meeting
• HUB International report on self-funded group health plan
• Report on contracts, SilverScript/EGWP webinar participation, and Regenexx from LPSS Insurance Department
• Approval of minutes from October 12 and October 21, 2020 meetings

The Employee Insurance Advisory Committee recommended continuing with UNUM for Basic, Supplemental, and AD&D life insurance benefits. The committee also received reports on the self-funded health plan and insurance department contracts.

• Approved agenda
• Approved minutes of October 12, 2020, and October 21, 2020
• Recommended staying with existing carrier UNUM for life insurance benefits (unanimous)

LPSB-Regular Board Meeting

The board discussed estimated costs for new schools: $25 million for Carencro Heights Elementary and $50 million for Northside High School. They approved budget revisions for several school projects, including $2.5 million for Acadiana High School field house and $1.2 million for Woodvale Elementary cafeteria expansion. The board also went into executive session to discuss two workers' compensation claims.

• Estimated $50M for new Northside High School (800-1,000 student capacity)
• Estimated $25M for new Carencro Heights Elementary School
• Approved $2.5M budget revision for Acadiana High School field house and classroom renovations
• Approved $1.2M for Woodvale Elementary cafeteria expansion
• Approved $350,000 for Carencro High School field house/activity room expansion

The Board approved granting authority to its third-party administrator to handle workers' compensation claims for Alvin Benoit and Phoebe Terry. The meeting also included reports on ACT scores, millage renewal, and a list of personnel changes.

• Granted authority to third-party administrator for Alvin Benoit workers' compensation claim (7-0, 1 abstain)
• Granted authority to third-party administrator for Phoebe Terry workers' compensation claim (7-0, 1 abstain)

LPSB-Special Board Meeting - REVISION #2

The Lafayette Parish School Board approved a 3% premium increase to employees' health insurance, effective January 1, 2021, expected to generate $1.4 million. It also continued implementation of the EGWP/SilverScript retiree prescription plan, projecting $2.5 million in savings. Action on life insurance benefits was deferred. The board also approved a resolution recognizing National Breast Cancer Awareness Month.

• Approved 3% health insurance premium increase for active and retired employees, raising $1.4 million
• Continued EGWP/SilverScript retiree prescription plan with estimated $2.5 million savings
• Deferred action on selecting USAble Life for basic, supplemental, and AD&D insurance
• Approved Resolution 10-20-1991 for National Breast Cancer Awareness Month
• Vote on a 4% premium increase failed 4-4 before 3% passed 6-2

The Board approved a 3% health insurance premium increase for active and retired members effective January 1, 2021. It also approved a retiree prescription plan and a breast cancer awareness resolution. Action on certain life insurance benefits was deferred.

• Approved Resolution 10-20-1991 proclaiming October 2020 as National Breast Cancer Awareness Month (8-0)
• Deferred action on Basic, Supplemental and AD&D life insurance benefits (8-0)
• Approved implementation of EGWP/SilverScript retiree prescription plan for January 1, 2021 (8-0)
• Denied 4% health insurance premium increase (4-4)
• Approved 3% health insurance premium increase for active and retired members effective January 1, 2021 (6-2)

LPSB - Recognitions/Presentations - CANCELLED

This meeting of the Lafayette Parish School Board for recognitions and presentations was cancelled. The agenda contains only procedural items: Pledge of Allegiance, welcome by the superintendent, and adjournment. No decisions or discussions are scheduled.

LPSB - Employee/Retiree Insurance Advisory Committee

The Employee/Retiree Insurance Advisory Committee of the Lafayette Parish School Board will meet electronically to discuss and possibly act on a 3% health insurance premium increase and the EGWP/SilverScript prescription drug plan. Reports on the self-funded health fund balance and OPEB contributions will also be presented.

• Discussion and/or action on a 3% health insurance premium increase
• Discussion and/or action on the EGWP/SilverScript plan requested on October 12, 2020
• Report on the Self-funded Health Fund Balance from 2012-2020
• Report on the Self-funded Health Plan Total Contributions to OPEB from 2012-2020

The committee approved a 3% increase in health insurance premiums effective January 1, 2021, to generate $1.4 million for claims. Additionally, the committee approved the EGWP/SilverScript plan following a detailed review of plan elements.

• Approved EGWP/SilverScript plan
• Approved 3% health insurance premium increase effective January 1, 2021 (to generate $1.4 million for claims)
• Approved agenda
• Approved minutes from September 22, 2020

LPSB-Regular Board Meeting

The Lafayette Parish School Board voted to add an information item on a gas leak at Lafayette High School, which was discussed as part of information items. The board also approved consent agenda items including policy revisions, a new Assistant Supervisor of Nursing Health Services position with a net budget impact of $3,467.52, and recognition of a retiring 54-year employee.

• Recognition of Yvonne Moore for 54 years of service as a Special Education PE teacher
• Presentation on adding a lacrosse program in schools
• Approval of new Assistant Supervisor of Nursing Health Services position ($66,583 budget, offset by eliminating a vacant RN position)
• Information on Lafayette High School gas leak (added to agenda after reconsideration)
• Approval of policy revisions to Policy CG, Administrative Records

The Board did not reach a unanimous decision to add an information item regarding a gas leak at Lafayette High School to the agenda. The meeting primarily consisted of superintendent updates on school reopenings after Hurricane Delta and the introduction of several judicial candidates.

• Denied motion to add Lafayette High School Gas Leak information item to agenda (7-1)

LPSB - Employee/Retiree Insurance Advisory Committee

The Employee/Retiree Insurance Advisory Committee will hold a special electronic meeting to discuss and possibly act on the SilverScript Employer PDP plan, a Medicare Part D prescription drug plan for retirees. Public comment can be made by phone during each agenda item. The meeting is streamed live on YouTube.

• Discussion and/or action on SilverScript Employer PDP plan, with HUB Intl. providing clarification
• Electronic meeting due to COVID-19 state emergency
• Public comment available by phone at 337-521-7018 per agenda item

The committee discussed the SilverScript Employer PDP retiree Medicare Part D prescription drug plan. Members decided to postpone action on the plan to allow for further investigation and review.

• Approved the meeting agenda
• Motion to resend SilverScript Employer PDP plan action carried

LPSB - Employee/Retiree Insurance Advisory Committee - POSTPONED

The Employee/Retiree Insurance Advisory Committee meeting scheduled for October 6, 2020, was postponed because of technical difficulties. The only substantive item on the agenda was discussion and possible action regarding the SilverScript Employer PDP plan, a retiree Medicare Part D prescription drug plan offered by LPSS.

• Meeting postponed due to technical difficulties
• Discussion of SilverScript Employer PDP plan (retiree Medicare Part D prescription drug plan)

LPSB Blue Ribbon Committee Meeting

The Blue Ribbon Committee will review the unaudited financials of the 2002 Sales Tax Fund for fiscal year ended June 30, 2020. They will then recommend an excess distribution scenario to the board, with options including a permanent salary increase combined with distribution. The committee consists of listed members and alternates.

• Review of 2002 Sales Tax Fund Financials for FY ended June 30, 2020
• Recommendation for Excess Distribution scenario to the board
• Two scenarios combining permanent salary increase and Excess Distribution attached
• Roll call of committee members and alternates listed

The Blue Ribbon Committee reviewed the 2002 Sales Tax Fund financials for the fiscal year ending June 30, 2020. The committee voted to forward a recommendation to the Board for a specific salary increase and excess distribution scenario.

• Approved recommendation of Scenario #3 for a $500 salary increase and $954.40 excess declaration (5-0)

LPSB - Employee/Retiree Insurance Advisory Committee

The LPSB Employee/Retiree Insurance Advisory Committee will discuss health plan status, Medicare retiree transitions, and 2021 open enrollment. The agenda also lists a proposed appointment for a committee secretary and an update to committee by-laws. No final decisions are recorded in this agenda.

• Appointment of a committee secretary to record minutes
• Quarterly health plan and EGWP status report from HUB International
• Transition of Medicare-eligible retirees to SilverScript Employer PDP (effective Jan 1, 2021)
• Humana Medicare Advantage renewal information
• 2021 open enrollment and contract review updates from the Insurance and Benefits Department

The committee elected Ciji Hollis as Secretary and approved the agenda and previous meeting minutes. Members received reports on the group self-funded health plan, Medicare Advantage renewal, and the 2021 open enrollment plan.

• Approved meeting agenda
• Approved March 10, 2020 meeting minutes
• Elected Ciji Hollis as Secretary

LPSB-Regular Board Meeting - REVISED

The Lafayette Parish School Board met to discuss pending litigation in two cases: Verna Jolivette v. LPSB (workers' compensation) and Pat Cooper v. LPSB. The board voted to enter executive session for strategy and later followed counsel's advice. The board also approved a consent agenda including a sidewalk servitude at G.T. Lindon Elementary, the 2020-2021 Pupil Progression Plan, job title changes for transportation and child welfare positions, and adoption of multiple new policies on equal opportunity, sexual harassment, investigations, and Title IX procedures.

• Discussion and action on pending litigation: Verna Jolivette v. LPSB (Docket No. 19-04062) and Pat Cooper v. LPSB (Suit No. 2014-5941)
• Approval of sidewalk servitude at G.T. Lindon Elementary; City of Youngsville to pay $7,500 for fencing upgrades
• Approval of 2020-2021 Pupil Progression Plan
• Adoption of multiple new LPSB policies including GAAA (Equal Employment Opportunity), GAEAA (Sexual Harassment), GAMC (Investigations), GAE (Complaints and Grievances), JAA (Equal Education Opportunities), JCEA (Student Sexual Harassment), and JAAA (Title IX Sexual Harassment)
• Revised job descriptions changing title from 'Supervisor' to 'Director' for Transportation and Child Welfare & Attendance

The Board entered executive sessions to discuss two pending litigation matters. It formally voted to follow the advice of counsel regarding the Verna Jolivette case. The Board also received updates on the 2020-21 school start and the launch of the Link & Learn Help Desk.

• Approved taking the advice of counsel in Verna Jolivette v. Lafayette Parish School Board (9-0)
• Approved entering executive session to discuss Verna Jolivette and Pat Cooper litigation (9-0)
• Approved returning to regular session following litigation discussions (9-0)

LPSB - Employee/Retiree Insurance Advisory Committee

The Employee/Retiree Insurance Advisory Committee is meeting to discuss Basic, Supplemental and AD&D life insurance benefits. The committee may recommend USAble life as the provider to the LPSB at the September 9, 2020, Regular Board Meeting.

• Discussion regarding Basic, Supplemental and AD&D life insurance benefits
• Proposed recommendation of USAble life as a life insurance provider

The Employee Insurance Advisory Committee reviewed a proposal from Educational Benefits Inc. (EBi) regarding USAble life insurance for the 2021 open enrollment. The committee voted to reject the proposal for Basic, Supplemental, and AD&D life insurance benefits.

• Approved the meeting agenda
• Rejected the USAble life insurance proposal presented by EBi

LPSB-Regular Board Meeting - REVISED

The Lafayette Parish School Board will discuss and vote on an amended emergency declaration resolution related to COVID-19. Other actions include bid awards for paper, janitorial supplies, and small kitchen equipment, approval of a nurse practitioner pay scale, and facilities contracts for a bus canopy and a classroom wing addition. The consent agenda contains most items and is expected to pass.

• Discussion and action on amended Emergency Declaration Resolution 03-20-1977 COVID-19
• Bid award #20-2029 for paper and janitorial supplies for 2020-2021
• Approval of Nurse Practitioner Pay Scale
• Low quote of $70,580 awarded to Garden City Construction for Carencro Middle Bus Canopy
• Low bid of $2,174,350 awarded to Southern Constructors for Edgar Martin Middle Classroom Wing Addition

The Superintendent announced that students in grades 1-12 will start the new academic year on September 8, 2020, while pre-k and kindergarten students begin September 14, 2020. The board also received updates on school wing completions and 2019 graduation rates.

• Approved advertisement of Bid# 24-21 for Track & Field Equipment

LPSB-Special Board Meeting

The board approved a $615,000 transfer from capital reserves to the general fund to provide temporary internet access for qualifying students during COVID-19 attendance restrictions. It also accepted $429,047 in ESSERF and $823,406 in GEERF CARES Act funds for distance learning and other allowable uses. A discussion item on the Link and Learn Program was listed for action but no vote is recorded.

• Transfer of up to $615,000 from Capital Projects Reserve to General Fund for student internet access due to COVID-19
• Budget revision to accept $429,047 in Elementary and Secondary School Emergency Relief (ESSERF) Incentive Fund
• Budget revision to accept $823,406 in Governor's Emergency Education Relief Funds (GEERF)
• Board discussion and/or action concerning participation in Link and Learn Program

The Board approved transferring up to $615,000 to provide temporary internet access for qualifying students. It also approved budget revisions to the Special Revenue Fund to include two CARES Act funding allocations.

• Approved transfer of up to $615,000 from Capital Projects Reserve to General Fund for student internet access (5-1)
• Approved budget revision to Special Revenue Fund to add two CARES Act funding allocations (5-1)

LPSB - Employee Insurance Advisory Committee

The Lafayette Parish School System Employee Insurance Advisory Committee will meet via conference call to discuss a quarterly report on the health plan from HUB International, review committee by-laws, and consider action related to employee/retiree insurance. The agenda also includes approval of prior minutes and a review of contracts and services with LeBouef. No votes on specific policies or funding amounts are listed.

• Quarterly Report on Health Plan from HUB International
• Review of Committee By-laws
• Review of Contracts and Services - LeBouef
• Action relative to Employee/Retiree Insurance Advisory Committee
• Approval of Minutes from March 10, 2020

The committee approved the meeting agenda and the March 10, 2020, minutes. Members received reports on health plan utilization and the implementation of an Employee Group Waiver Plan for retirees. A new medical alternative orthopedic service contract with Regenexx was reviewed.

• Approved meeting agenda
• Approved March 10, 2020, meeting minutes
• Requested more information on EGWP changeover for next meeting

LPSB-Regular Board Meeting - REVISED

The Lafayette Parish School Board voted 5-3 to approve the 2020-2021 Learn Lafayette Initial Reopening Plan, including a delayed start date but rejecting a hybrid-only model. The board also approved a resolution supporting the HEROES Act, amended the COVID-19 emergency declaration, and authorized seeking an Attorney General opinion on internet access for students. A returning teacher stipend was also discussed, though details are not fully in the record.

• Approval of 2020-2021 Learn Lafayette Initial Reopening Plan with a 5-3 vote
• Resolution 07-20-1986 in support of the HEROES Act approved
• Amendment of Emergency Declaration Resolution 03-20-1977 COVID-19 to vacate contract authority
• Authorization to seek Attorney General opinion on internet access for students
• Discussion of pending litigation: Amy Thibodeaux v Byron Andrus and Lafayette Parish School Board

The Board entered executive session to discuss pending litigation and subsequently voted to accept the recommendation of counsel regarding the matter of Amy Thibodeaux v Byron Andrus and Lafayette Parish School Board. The Superintendent also introduced the 'Learn Lafayette' return to school plan and the 'Link & Learn' low-cost internet initiative.

• Approved entering executive session to discuss Amy Thibodeaux v Byron Andrus and Lafayette Parish School Board (8-0)
• Approved returning to regular session (8-0)
• Accepted recommendation of counsel in the matter of Amy Thibodeaux v Byron Andrus and Lafayette Parish School Board (6-0)

LPSB-Special Board Meeting

The Lafayette Parish School Board will discuss and possibly take action on 2020 graduation plans at this special meeting. The agenda also includes roll call and adjournment.

• Discussion and/or action concerning 2020 Graduation Plans

The board met to provide clarification on changes to the 2020 graduation plans due to Covid-19 guidelines. The event location was moved from the Cajundome to ULL Cajun Field. No formal actions or votes were taken during the meeting.

LPSB-Regular Board Meeting - REVISION #2

The board receives information on April and May sales tax collections showing a combined $2.87M drop from prior year, with three scenarios for FY2021 decreases ranging from 3.6% to 10.4%. Administration proposes transferring $4.5M from General Fund surplus to construction funds for school renovations but holding off if revenues decline further. The board also rejects the Scott Renaissance Charter Academy application and approves amendments to the 2020-2021 student handbook, including revised grooming policies.

• Rejected Scott Renaissance Charter Academy application
• Approved 2020-2021 Student Handbook with amendments on hair color, nails, socks/tights
• Approved re-alignment of Woodvale rising 4th-grade students to L.J. Alleman Middle School for 5th grade
• Entered executive session to discuss pending litigation in Amy Thibodeaux v. Byron Andrus and LPSS (Docket No. 20175637)
• Discussed personnel changes and three-year energy cost summary

The Board entered executive session to discuss strategy and subsequently voted to accept the advice of counsel regarding pending litigation in the matter of Amy Thibodeaux and others v. Byron Andrus and Lafayette Parish School Board. The Superintendent also provided updates on teacher awards, student scholarships, and potential fall 2020 school start scenarios.

• Approved entry into executive session to discuss litigation strategy (8-0)
• Approved return to regular session (8-0)
• Accepted advice of counsel in the matter of Amy Thibodeaux et al. v. Byron Andrus and LPSS (8-0)

LPSB-Facilities and Transportation Committee Meeting-Revised

The Lafayette Parish School System Facilities and Transportation Committee met to discuss and act on several facilities-related items. The committee voted to recommend hiring Poche Prouet Associates as consultants and also approved a qualifications-based selection process for architects and engineers on small projects. Members received updates on classroom wing additions at multiple schools and reviewed bond sales and debt service scenarios.

• Recommended hiring Poche Prouet Associates, LLC as consultants for school construction policies and procedures
• Approved a qualifications-based RFQ process with a tiered approach for assigning small projects to architects and engineers
• Reviewed progress on classroom wing additions at Katherine Drexel, Ridge, Woodvale, Evangeline, Acadian Middle, Broadmoor, Middlebrook, and Alleman elementary/middle schools
• Discussed five bond sale/debt service scenarios including options to add $4.5 million in additional debt service
• Selected a committee chairperson for 2020

The Facilities and Transportation Committee recommended hiring Poche Prouet Associates, LLC as consultants for school construction projects. The committee also recommended a tiered RFQ process for selecting architects and engineers based on expertise. Tommy Angelle was appointed as the 2020 committee chairperson.

• Appointed Tommy Angelle as 2020 Committee Chairperson (by acclamation)
• Recommended hiring Poche Prouet Associates, LLC as consultants for construction policies and procedures (3-0)
• Recommended an RFQ process for selecting architects and engineers based on qualifications and a tiered project assignment approach (3-0)
• Denied recommendation to launch an RFQ process to identify vendors for large and small projects (motion died for lack of second)

LPSB-Certification, Notice, and Instructions for May 13, 2020 Board Meetings

This is a procedural agenda certifying that board members may participate by phone or video during the COVID-19 emergency. It announces that the May 13 Public Hearing on Budget, Special Board Meeting (Budget), and Regular Board Meeting will be streamed live on YouTube and provides instructions for public comment by phone.

• Certification pursuant to Gubernatorial Proclamation JBE 2020-30 for remote board participation
• Public Hearing on Budget at 4:00 p.m., Special Board Meeting (Budget) at 4:30 p.m., Regular Board Meeting at 5:30 p.m.
• Meetings streamed live on YouTube; link on lpssonline.com
• Public comment via phone at 337-521-7018 during designated agenda items

The Lafayette Parish School Board certified that it may be unable to obtain an in-person quorum for its May 13, 2020, meeting due to COVID-19. This certification allows board members to participate via teleconference or video conference pursuant to gubernatorial proclamation 30 JBE 2020.

• Certified potential inability to obtain in-person quorum for May 13, 2020 meeting

LPSB - Public Hearing on Budget

The Lafayette Parish School Board holds its annual public hearing on the proposed Unified Budget for fiscal year 2020-2021 before adoption. Due to the COVID-19 emergency, the meeting is conducted electronically with live streaming and public comment by phone. The board will consider the budget and a draft adoption resolution.

• Public hearing on proposed Unified Budget for FY 2020-2021
• Board certification for remote participation under Gubernatorial Proclamation JBE 2020-30
• Instructions for live streaming and public comment via phone at 337-521-7018

The board conducted a public hearing regarding the Proposed Unified Budget for Fiscal Year 2020-2021. No comments or discussions were offered by board members or the public. No formal decisions were recorded.

LPSB-Special Board Meeting (Budget)

The Lafayette Parish School Board held a special budget meeting on May 13, 2020, conducted electronically due to COVID-19. The board approved Resolution 05-20-1982 adopting the unified budget for fiscal year 2020-2021, with total resource uses of $576,608,519. Public comment was accepted by phone during the meeting.

• Adoption of unified budget for FY2020-2021 with $576,608,519 in resource uses
• Meeting held remotely under Gubernatorial Proclamation JBE 2020-30 due to COVID-19
• Live stream via YouTube and public comment line at 337-521-7018
• Board member participation by telephone or video conference authorized
• Motion carried 8-0 with one member absent

The board held a special meeting to adopt the unified budget for the 2020-2021 fiscal year. This action followed a public hearing held on May 13, 2020.

• Approved Resolution 05-20-1982 to adopt the Unified Budget for Fiscal Year 2020-2021 (8-0)

LPSB-Regular Board Meeting-REVISED

The Lafayette Parish School Board meets electronically due to COVID-19 to discuss and possibly act on a proposed staff reorganization, track surfacing upgrades at three high schools costing $117,400, and several consent agenda items including contracts for an intercom replacement and HVAC maintenance.

• Designate Lafayette High School Building 200 as Melinda W. Mangham Hall (held over for in-person meeting)
• Track surfacing upgrade at Acadiana, Carencro, and Comeaux High Schools for $117,400
• Discussion and action on proposed plan of reorganization of staff and job description changes
• Award $112,326 intercom replacement at L. Leo Judice Elementary to Trinity Electrical Service
• Reject HVAC maintenance proposals, award one quadrant to Star Services and three to Bernhard Mechanical

The Board approved a resolution recognizing Teacher Appreciation Week. Other items, including the naming of a building at Lafayette High School, were discussed or presented as information only.

• Approved Resolution 05-20-1984 recognizing Teacher Appreciation Week (9-0)

LPSB-Special Board Meeting #4 (Budget)-REVISED

The Lafayette Parish School Board held a special budget meeting to review and authorize staff to proceed with adoption of the 2020-2021 budgets for multiple funds, including special revenue, capital improvements, construction, debt service, and food service. The board also approved specific allocations: $120,000 for Southside High School classroom furniture and technology, and a revision to the Ernest Gallet floor replacement project, reducing its budget from $361,000 to $62,000 and reallocating $299,000 to furniture for wing additions. All actions were approved unanimously or by majority vote, with the board also rescinding a prior budget revision and postponing a reconsideration vote.

• Approval of $120,000 from Fund 59 for Southside High School classroom furniture and technology
• Revision of Ernest Gallet floor replacement project budget from $361,000 to $62,000, reallocating $299,000 to furniture for wing additions
• Authorization for staff to proceed with budget adoption for 2020-2021 Special Revenue Fund
• Authorization for staff to proceed with budget adoption for 2020-2021 Capital Improvements Fund
• Authorization for staff to proceed with budget adoption for 2020-2021 Self-Funded Construction Fund

The Board authorized staff to proceed with the budget adoption process for numerous funds, including the General Fund and various construction and sales tax funds. It also approved specific funding for Southside High School and revised a construction project budget. Salary increase scenarios for the 2002 Sales Tax Fund were deferred until August.

• Authorized budget adoption process for Special Revenue, Capital Improvement, and General funds
• Approved $120,000 for Southside High School classroom furniture and technology
• Reduced Ernest Gallet Floor Replacement budget from $361,000 to $62,000
• Allocated $299,000 from floor replacement reduction to Furniture, Fixtures and Equipment for Wing Additions
• Authorized budget adoption for 2016, 2018A, and 2019A Construction Funds
• Rescinded March 11 budget revision for Southside High School Construction Fund
• Authorized budget adoption for Debt Service, Combined Sales Tax, and School Food Service funds
• Deferred 2002 Sales Tax Fund salary increase scenarios until August

LPSB-Certification, Notice, and Instructions for April 23, 2020 Special Board Meeting (Budget)

The Lafayette Parish School Board is issuing its certification under Gubernatorial Proclamation JBE‑2020‑30, which allows board members to participate by telephone or video conference. The board also notifies the public that the special board meeting on April 23, 2020 at 5:30 p.m. will be streamed live on its YouTube channel, with instructions for how to submit public comments by phone. No agenda items or decisions are listed in this notice.

• Certification under Gubernatorial Proclamation JBE‑2020‑30 for remote participation
• Special Board meeting scheduled for April 23, 2020 at 5:30 p.m.
• Live‑stream of the meeting via the School Board’s YouTube channel (link on website)
• Public comment to be submitted by calling 337‑521‑7018 during each agenda item

The provided document is a certification and notice for a special board meeting regarding the budget. It outlines the procedures for electronic participation and public comment due to COVID-19 emergency orders. No substantive decisions were made in this document.

LPSB-Special Board Meeting #3 (Budget)

This special budget meeting focused on the 2020-2021 General Fund Budget. The board reviewed budget summaries and cost centers, approved school staffing for hiring, rejected a $156,000 increase in coaching stipends, and approved reducing school safety officer slots from ten to five. Public comment was taken via phone due to COVID-19.

• Approved reducing School Safety Officer slots from 10 to 5 for FY 2021, requiring a future reduction in force.
• Approved school staffing portion of the proposed FY 2021 General Fund Budget to begin hiring teachers and paraeducators.
• Rejected a proposed $156,000 increase in coaching stipends for extracurricular activities.
• Reviewed preliminary 2020-2021 General Fund Budget Summary and cost centers for series 1100-1500.
• Discussed proposed Group Insurance Fund Budget for FY 2021.

The Board approved the school staffing portion of the proposed 2020-2021 General Fund Budget and authorized the hiring process. It also approved a reduction of five school safety officer slots. A proposal to increase coaching stipends by $156,000 was denied.

• Approved school staffing portion of proposed 2020-2021 General Fund Budget (9-0)
• Denied $156,000 increase to FY 2021 coaching stipend for extracurricular activities (2-7)
• Approved reduction of five school safety officer slots in 2021 General Fund Budget (5-4)

LPSB-Regular Board Meeting- Revised

The Lafayette Parish School Board held a regular meeting on April 15, 2020, conducted electronically due to COVID-19. Among actions, the board voted 5-4 to reject the scope of services for Southside High School exterior athletic areas and classroom furniture, including bleachers and storage as alternates. It approved several consent agenda items, including a $1.557M renovation contract for Alice Boucher Elementary and a $125,000 budget revision for Paul Breaux Middle gym floor replacement. A public hearing was announced for a May 13, 2020 vote on renewing a 5-mill property tax, and the board added discussion on the superintendent's contract.

• Rejected (5-4) scope of Southside High exterior athletic areas and classroom furniture project
• Awarded $1,557,200 base bid plus alternate to Acadiane' Renovations for Alice Boucher Elementary renovations
• Approved $125,000 budget revision for Paul Breaux Middle gym floor replacement
• Notice of public meeting on May 13, 2020 for renewal of 5.00 mills property tax election
• Added item: discussion/action on approval of Superintendent's Contract

The Board approved several facility projects, including a renovation contract for Alice Boucher Elementary and a gym floor replacement at Paul Breaux Middle. Members also authorized a budget increase for high-definition equipment in the Board Room. The meeting was held partially via teleconference due to COVID-19 emergency proclamations.

• Approved $1,557,200 renovation bid for Alice Boucher Elementary (6-2)
• Approved $125,000 budget transfer for Paul Breaux Middle gym floor replacement (6-2)
• Approved $25,500 budget increase for Board Room high-definition cameras/video equipment (6-2)
• Appointed Lynn Guidry Architect for Carencro Middle covered bus loading project (6-2)
• Approved Act of Dedication of Servitude for Lafayette High School property (6-2)

LPSB-Certification, Notice, and Instructions for April 15, 2020 Regular and Special Board Meetings

This agenda item is procedural, certifying that board members may participate by phone or video conference under Gubernatorial Proclamation JBE 2020-30 due to the coronavirus emergency. The regular and special meetings on April 15, 2020 at 5:30 p.m. will be streamed live on YouTube, and public comment will be taken by phone at 337-521-7018 during designated times.

• Certification for remote participation and instructions for live stream and public comment

LPSB-Special Board Meeting #2 (Budget) Revised

The Lafayette Parish School Board met to review the 2020-2021 budget recap, timeline, and various general fund cost centers. The board approved increasing funds for school site renovations at Prairie, Carencro Heights, and Lafayette High School, as well as releasing funds for textbooks and consumables.

• Increased 'Transfer to Self Funded Construction' for Prairie, Carencro Heights, and Lafayette High School from $1.1 million to $2.8 million
• Approved early release of $3,637,178 for textbooks and consumables
• Proposed increase to FY 2021 coaching stipends was deferred until April 15th
• Rejected motion to allocate 6 intensive algebra teaching slots to the 2002 sales tax
• Rejected motion to cut 7 SSO positions from the general fund budget

The Board approved $3,637,178 for 2020-2021 textbooks and consumables and increased funding for renovations at Prairie, Carencro Heights, and Lafayette High School. It also approved a health insurance premium schedule. Proposals to allocate algebra teaching slots and cut SSO positions were defeated.

• Increased school site renovation funding for Prairie, Carencro Heights and Lafayette High School from $1.1 million to $2.8 million (9-0)
• Approved $3,637,178 for 2020-2021 textbooks and consumables (8-0)
• Approved health insurance premium Schedule A including $900,000 for retiree benefits funding trust (7-1)
• Denied allocation of 6 intensive algebra teaching slots to the 2002 sales tax (4-5)
• Denied cutting 7 SSO positions and retaining 3 in the general fund budget (4-5)
• Deferred decision on coaching stipend increases until April 15th (6-3)

LPSB-Notice and Instructions Regarding Live Stream and Public Comment

This is a procedural notice regarding the Lafayette Parish School Board's transition to electronic meetings during the COVID-19 public health emergency. The board will conduct meetings via telephone or video conference, with live-streaming on YouTube and public comment by phone. No substantive decisions or discussions are listed on this agenda.

• Board meetings to be held electronically via telephone/video conference for duration of emergency
• Special School Board meeting on March 31, 2020 streamed live on YouTube
• Public comment accepted by phone at 337-521-7018 during designated times per agenda item

LPSB-Certification Pursuant to Gubernatorial Proclamation JBE 2020-30 for March 31, 2020

The Lafayette Parish School Board is certifying that a video conference is necessary to obtain a quorum to conduct essential business, as allowed by Gubernatorial Proclamation JBE 2020-30. This is a procedural item enabling the board to meet remotely during the COVID-19 emergency. No substantive decisions are on the agenda.

• Certification that a video conference is needed for a quorum to conduct essential business (Gubernatorial Proclamation JBE 2020-30)

The School Board certified that it may be unable to obtain an in-person quorum for its March 31, 2020, meeting due to the COVID-19 threat. This certification allows members to participate via teleconference or video conference pursuant to Gubernatorial Proclamation JBE 2020-30.

• Certified that an in-person quorum may be unobtainable for the March 31, 2020 meeting
• Authorized member participation via teleconference or video conference

LPSB-Special Board Meeting

The Lafayette Parish School Board held an emergency meeting to address the COVID-19 pandemic. The board approved Emergency Resolution 03-20-1977, declaring a public emergency. The meeting included roll call and adjournment.

• Discussion and action on Emergency Resolution in response to COVID-19
• Emergency Declaration Resolution 03-20-1977 approved by 9-0 vote
• Potential executive session under La.R.S. 42:17 (A)(5) discussed

The Board approved Emergency Declaration Resolution 03-20-1977 COVID-19 to respond to the pandemic. This resolution grants the Superintendent emergency powers to manage contracts, meal delivery, employee pay, and school calendars. It also suspends certain bidding requirements and the Essential Personnel policy.

• Approved Emergency Declaration Resolution 03-20-1977 COVID-19 (9-0)
• Granted Superintendent authority to enter COVID-19 related contracts without Board approval
• Granted Superintendent authority to provide free meals to children 18 and younger
• Granted Superintendent authority to continue regular employee compensation during closures
• Granted Superintendent authority to adjust curriculum, work schedules, and school calendars
• Granted Superintendent authority to apply for government waivers, grants, and aid
• Suspended Louisiana Public Bid Law requirements for coronavirus response purchases
• Suspended Policy File: GBBB, Essential Personnel

LPSB-Regular Board Meeting - REVISION #2

The Board approved several administrative changes, including a modified summer work schedule and student grade level re-alignments. Additionally, the Board rejected bids for JROTC buildings at Acadiana High and Comeaux High due to costs exceeding approved funding.

• Appointment of Irma Trosclair as Superintendent
• Rejection of all bids for Acadiana High and Comeaux High JROTC Buildings
• Summer modified work schedule for Central Office and various campuses
• 5th grade ELL student re-alignment to Carencro Heights Elementary School
• 5th grade student re-alignment to Live Oak Elementary School

The board meeting consisted primarily of information items and procedural updates. No substantive votes or new policies were decided during this session.

• Reviewed personnel changes including new hires, transfers, and exits
• Noted 24 bids approved for advertisement by the Interim Superintendent between Feb 8 and March 6, 2020

LPSB - Employee Insurance Advisory Committee

The Employee Insurance Advisory Committee will hear reports on OPEB questions from the prior meeting, contract updates, and a health insurance report from Hub International. The meeting also includes approval of the agenda and minutes, and introduction of a new LFT representative. No votes on policies or spending are scheduled.

• Report responding to OPEB questions asked at last meeting
• Contract reports from Jennifer Gardner
• Hub International health insurance report by Len Fontaine
• Introduction of new LFT representative Shannon Crumlish

The committee voted to reduce 2020 contributions to the OPEB trust from $900k to $500k. It also approved four cost-saving strategies for the group health plan effective July 1, 2020, pending Board approval.

• Reduced 2020 OPEB contributions from $900k to $500k
• Approved four cost-saving health plan strategies effective July 1, 2020
• Approved agenda
• Approved February 4, 2020 meeting minutes

LPSB-Special Board Meeting #1 (Budget) - REVISED

The Board met to review several proposed budget funds and timelines for the upcoming fiscal year. Discussions included facility service contracts, human resources job descriptions, and specific construction allocations.

• Rejected all proposals for RFP #48-20 (Facility and Mechanical Systems Services) and authorized a reissue of the RFP
• Approved an updated Director of Risk Management job description
• Allocated $361,000 to Ernest Gallet for floor replacement
• Reviewed proposed budgets for several funds including Special Revenue, Capital Projects, and School Food Service

The Board approved funding for flooring at Ernest Gallet and rejected all current bids for HVAC maintenance services. Several proposed budgets for the 2020-2021 period were discussed without action, and a job description update was deferred.

• Approved $361,000 to Ernest Gallet for floor replacement (6-1)
• Rejected all proposals for RFP #48-20 Facility and Mechanical Systems Services and authorized reissuing the RFP (8-0)
• Deferred Director of Risk Management job description update to March meeting

LPSB-Regular Board Meeting - REVISED

The board voted to approve counsel's recommendation concerning pending litigation in Christopher Roy v. Lafayette Parish School System. The board also approved consent agenda items including grade re-alignments moving 5th graders from Acadian Middle to Evangeline Elementary and from Scott Middle to Westside Elementary for the 2020-2021 school year, and awarded contracts for Ossun Elementary kitchen air conditioning ($71,000) and Northside High baseball/softball restrooms ($94,500).

• Approval of counsel's recommendation on Christopher Roy litigation (consolidated suits)
• Re-alignment of 5th grade students from Acadian Middle to Evangeline Elementary
• Re-alignment of 5th grade students from Scott Middle to Westside Elementary
• Award of $71,000 low quote to Air Plus, LLC for Ossun Elementary kitchen A/C
• Award of $94,500 low quote to Bulliard Construction Co. for Northside High restrooms

The Board entered executive session to discuss strategy and subsequently approved counsel's recommendation regarding pending litigation in the matter of Christopher Roy v. Lafayette Parish School System, et al. The meeting also included updates on Pre-k applications and the formation of a Teacher Advisory Panel.

• Approved counsel's recommendation for litigation in Christopher Roy v. Lafayette Parish School System, et al (8-0)

LPSB-Board Workshop-CAFR

The Lafayette Parish School Board holds a workshop to review audit results and the 2018-2019 Comprehensive Annual Financial Report (CAFR), presented by external auditor Burton Kolder. This is an informational session with no voting items.

• Review of annual audit and presentation of 2018-2019 CAFR by Kolder, Slaven & Company, LLC

The board held a workshop to review audit results and the 2018-2019 Comprehensive Annual Financial Report presented by Kolder, Slaven & Company, LLC. No formal decisions or votes were recorded during this session.

LPSB - Employee Insurance Advisory Committee

The Employee Insurance Advisory Committee will meet to receive reports, including a presentation from the CPA firm Kolder, Slaven & Company on the Internal Service Fund Group Self-Insurance Fund financial statements for fiscal year ended 6/30/19. The committee will also consider approval of the agenda and minutes from November 5, 2019, and elect officers for 2020. Informational updates on open enrollment, quarterly health plan data, and retiree wellness testing dates are also scheduled.

• Presentation of Internal Service Fund Group Self-Insurance Fund financial statements for FY ended 6/30/19 by audit manager Mandy Self from Kolder, Slaven & Company
• Election of officers for 2020 (action item)
• Review of contracts and services (informational)
• EBI Open Enrollment update (informational)
• Wellness testing dates for retirees: April 7 and April 22, 2020 at Vermilion Conference Center

The committee approved the agenda and previous meeting minutes. Members elected Nancy Mounce as Chairperson and Katie Landry as Vice Chair for 2020. The committee also decided to meet with the Board Insurance Committee at a future date to discuss the OPEB fund.

• Approved meeting agenda
• Approved November 5, 2019 meeting minutes
• Decided to meet with Board Insurance Committee to discuss OPEB fund
• Elected Nancy Mounce as Chairperson
• Elected Katie Landry as Vice Chair

LPSB-Regular Board Meeting - REVISED

The Lafayette Parish School Board elected officers for 2020 and approved a consent agenda that included a resolution recognizing MLK Day, a $35,000 budget revision for high school athletics, and authorization to advertise for a superintendent with applications due by February 28. The board also awarded a $3.39 million bid for all-weather running tracks at three high schools and a $273,459 bid for Lafayette High practice field improvements.

• Board directed HR to advertise superintendent vacancy; applications due Feb 28, 2020
• Awarded $3,390,000 low bid to JC Construction for running tracks at Acadiana, Carencro, and Comeaux High
• Awarded $273,459 low bid to JC Construction for Lafayette High football and band practice fields
• Approved $35,000 budget revision from contingency to athletics materials and supplies for seven high schools
• Elected Britt Latiolais as Board President and Mary Morrison as Vice-President for 2020

The Board elected its leadership for 2020 and swore in newly elected members. The Board also designated January 10, 2020, as Acadiana Wreckin' Rams Football Day.

• Elected Britt Latiolais as Board President for 2020 (9-0)
• Elected Mary Morrison as Board Vice-President for 2020 (9-0)
• Approved Resolution 01-20-1969 declaring January 10, 2020, Acadiana Wreckin' Rams Football Day