Lafayette Parish School System public meetings in 2021

LPSB-Regular Board Meeting - REVISED

The Lafayette Parish School Board is considering award of bids and budget revisions for District Office Building Renovations and Committed School Sites Renovations/Replacements at Prairie, Carencro Heights, and Lafayette High. The board also acts on personnel changes, a teacher-substitute supplemental pay rate of $15 per period, and a public survey on the new Lafayette High School location. An executive session was held for pending litigation.

• Award of bid and budget revisions for District Office Building Renovations (Item 4.27)
• Committed School Sites Renovations/Replacements: Prairie, Carencro Heights, Lafayette High line item in Self-Funded Construction Fund (Item 4.28)
• New Lafayette High School location survey open through Dec 17, 2021 (Item 3.5)
• Teacher-Substitute Supplemental Pay rate of $15 per planning period from Dec 2, 2021 to June 30, 2022 (Item 4.3)
• Executive session on pending litigation: Maria Conejo v. LPSB (Item 2.1)

The Board entered executive session to discuss strategy and subsequently voted to accept the advice of counsel regarding the Maria Conejo vs. Lafayette Parish School Board lawsuit. Other business included adding an LSU Ag Center presentation to the agenda and reviewing personnel changes.

• Approved adding LSU Ag Center Annual Presentation to the agenda (8-0)
• Approved entering executive session for Maria Conejo vs. LPSS litigation (8-0)
• Approved returning to regular session (8-0)
• Approved accepting advice of counsel in Maria Conejo vs. LPSS litigation (8-0)

LPSB-Regular Board Meeting - REVISED

The Lafayette Parish School Board will consider authorizing the purchase of property between Moss Street and Louisiana Avenue for a new administrative building, and will also vote on an amended agreement with the City of Lafayette for a fitness court at Lafayette Middle School. Other action items include approving new homeless education support positions, revising high-demand teacher stipends, and updating magnet academy procedures.

• Purchase of property between Moss Street & Louisiana Avenue for board office
• Amendment to intergovernmental agreement with City of Lafayette for fitness court at Lafayette Middle School
• New Enrollment Support Specialist and Identification Specialist positions for homeless student services (federal grant funded)
• Revision to high-demand teacher stipend for 2021-2022 with $200,000 budget revision
• Litigation update: Jacqueline Gay v. LPSB (workers' compensation, Docket 20-01383)

The Board entered executive session to discuss strategy and subsequently voted to accept the advice of counsel regarding the Jacqueline Gay v. Lafayette Parish School Board litigation. The meeting also included updates on HVAC services and personnel changes.

• Approved entry into executive session for Jacqueline Gay v. LPSS litigation (6-0)
• Approved return to regular session (7-0)
• Accepted advice of counsel in Jacqueline Gay v. LPSS litigation (7-0)

LPSB - Employee/Retiree Insurance Advisory Committee

The Employee/Retiree Insurance Advisory Committee will vote on approving minutes and electing a member. They will discuss a $929,248 reimbursement from ESSER II funds for COVID-related expenses from April 2020 to March 2021. The committee will also review the self-funded group health plan performance and hear reports on wellness assistance, retiree address updates, contracts, and fund balance.

• Reimbursement of $929,248 in ESSER II funding for COVID-related expenses (April 2020–March 2021)
• Discussion and possible action on the self-funded group health plan (January–September 2021)
• Election of the LPAE ERIAC member
• BCBS $250 wellness call-in assistance for retirees without computer access
• Third and final retiree address update mailout to ensure accurate communication

The committee approved the election of Chris Mahler as a member. Officials reported that no health plan premium increase is needed at this time and noted a pending ESSER II funding reimbursement of $929,248.00.

• Approved agenda (unanimous)
• Approved August 17, 2021 meeting minutes (unanimous)
• Elected Chris Mahler as ERIAC member (unanimous)

LPSB-Regular Board Meeting - REVISION #2

The Lafayette Parish School Board will discuss updated COVID-19 quarantine guidance from the Louisiana Department of Education and consider authorizing the purchase of property between Moss Street and Louisiana Avenue. They will also vote on a revised 2021-2022 Learn Lafayette Reopening Plan and consider an appraisal for property at University Avenue and Willow Street for a potential Truman Early Childhood Education Center replacement. Information items include a library millage renewal election and personnel changes.

• Discussion and action on updated COVID-19 quarantine guidance from Louisiana Department of Education
• Discussion and action on authorization to negotiate purchase of property between Moss Street and Louisiana Avenue
• Approval of revised 2021-2022 Learn Lafayette Reopening Plan
• Appraisal and negotiation for property at University Avenue and Willow Street for Truman Early Childhood Education Center replacement
• Information on Lafayette Public Library Millage Renewal Election

The Board approved recommendations from a Third Party Administrator regarding worker's compensation claims for Priscilla Obey and Geraldine Nickerson. The meeting also included updates on student progress indices, financial reporting awards, and new elective courses.

• Approved Third Party Administrator recommendations for Priscilla Obey's worker's compensation claim (8-0)
• Approved Third Party Administrator recommendations for Geraldine Nickerson's worker's compensation claim (8-0)

LPSB -Blue Ribbon Committee Meeting

The Blue Ribbon Committee will review the 2002 Sales Tax Fund financials for the fiscal year ended June 30, 2021. It will consider a recommendation to adopt an excess distribution scenario for FY 21‑22, with five options ranging from no raise to a $1,000 increase. The committee will advise the board on the preferred scenario before adjourning.

• Review of 2002 Sales Tax Fund financials for FY ended June 30, 2021 (Statement of Revenues and Expenditures attached)
• Recommendation to adopt an excess distribution scenario for FY 21‑22
• Five distribution scenarios presented, ranging from no raise to $1,000
• Pro Forma FY 21‑22 excess distribution spreadsheet attached (31 KB)

The Blue Ribbon Committee reviewed the 2002 Sales Tax Fund financials for the fiscal year ended June 30, 2021. The committee voted to forward a specific recommendation regarding teacher pay and excess distributions to the Board.

• Approved recommendation for Scenario #4: $750 salary increase to teacher pay scale and $1,646.41 excess declaration (6-0)

LPSB-Regular Board Meeting

The Lafayette Parish School Board acted on several items including approving a staff reorganization that eliminates three administrative roles and creates eight new positions, deferring revisions to Magnet Academies Procedures to the next meeting, and adding salary schedule revisions and job descriptions to the agenda. The board also approved resolutions dedicating athletic facilities, a $89,950 locker purchase for Broussard Middle School, a $60,000 budget revision for Carencro High School baseball field bleachers, AFLAC as the dental insurance provider, and job description updates.

• Approved staff reorganization: eliminates Transformation Zone Administrator, ESL Program Manager, Social Studies Program Manager; creates Transformation Zone Director, principals, specialists, and other roles.
• Approved $89,950 low quote from Louisiana School Equipment Company for Broussard Middle School lockers.
• Approved $60,000 budget revision from Contingency to Capital Improvements for bleachers/concrete pads at Carencro High School baseball field.
• Approved AFLAC as voluntary dental insurance provider for active and retired employees effective January 1, 2022.
• Deferred revisions to Magnet Academies Procedures to next meeting.

The Board voted to add salary schedule revisions, related budget revisions, and an Athletic Trainer/CTTIE Teacher job description to the agenda. Superintendent Trosclair provided updates on the 2021-22 school opening and registration assistance for families displaced by Hurricane Ida.

• Approved adding salary schedule revisions, budget revisions, and Athletic Trainer/CTTIE Teacher Job Description to the agenda (9-0)

LPSB - Employee/Retiree Insurance Advisory Committee

The Employee/Retiree Insurance Advisory Committee will meet electronically to discuss and possibly act on several items, including a report on the self-funded group health plan and cost-saving recommendations, dental renewal for plan year 2022, and the election of committee members. The meeting includes public comment via email and phone.

• Discussion/action on HUB International report on self-funded group health plan (Jan–June 2021) and cost-saving recommendations
• Discussion/action on dental voluntary benefits renewal for plan year January 2022 for active and retired members
• Election of ERIAC Members
• Review and establish upcoming quarterly meeting schedule (Tuesdays at 5:30 p.m.)

The committee voted to switch to AFLAC for dental renewal for the 2022 plan year. Members also elected new committee representatives and established a quarterly meeting schedule. The committee requested further cost-saving analysis for the group health plan to be presented in October.

• Approved switch to AFLAC dental coverage for Plan Year 2022 (Unanimous)
• Elected Melanie Hebert to Child Nutrition vacancy (Unanimous)
• Elected Phyllis Bartlett and Vickie Seaux to retiree at large vacancies (Unanimous)
• Approved May 11, 2021 minutes (Unanimous)
• Established quarterly meeting dates for 2021 and 2022 (Unanimous)

LPSB-Regular Board Meeting - REVISED

The board voted to approve the 2021-2022 Learn Lafayette Reopening Plan with amendments including that band/vocal activities may occur indoors per national guidance and that no student shall be vaccinated at an LPSS facility without a parent present. A motion to keep an A/B schedule until September 15, 2021 failed. The board also handled litigation relating to three workers' compensation claims and discussed school uniform availability, personnel changes, and facility updates.

• Discussion on availability of school uniforms for purchase in local stores (item 3.2)
• Consent agenda includes Northside High School Re-Roofing Project (item 4.33)
• Approval of revisions to salary schedule, supplemental pay, and job descriptions (items 4.13, 4.14, 4.15)
• Architect selection and policy file GBM (items 4.29, 4.30)
• Board approved settlements for workers' compensation claims by Madonna Mata, Sarah Noel, and Monica Crooks (items 2.1-2.3)

The Board approved recommendations from a Third Party Administrator regarding workers' compensation claims for Madonna Mata, Sarah Noel, and Monica Crooks. The Superintendent also provided updates on academic growth, a new dual enrollment pilot for engineering, and funding for early learning seats.

• Approved Third Party Administrator recommendations for workers' compensation claims by Madonna Mata, Sarah Noel, and Monica Crooks (7-0)

LPSB-Regular Board Meeting - REVISED

The Lafayette Parish School Board will hear a presentation on the 'Pathway to an A' strategic plan aimed at achieving an A district rating by 2024. The board also considers several action items including approving a land appraisal for a future athletic sports complex, creating new JROTC instructor positions and pay scale, and adding two new early childhood coordinator roles. A consent agenda includes budget revisions, fee schedule updates, and a state-funded salary increase for FY 2022.

• Land appraisal for athletic sports complex between Moss Street and Louisiana Avenue
• JROTC instructor job description and placement on 202-day teacher pay scale ($14,961.35 budget revision)
• Two new early childhood coordinator positions (Data & Enrollment and Community Outreach) funded by state grants
• Proposed revisions to Appendix A Schedule of Fees for student fees and charges
• FY 2022 State Funded Salary Increase (added item)

LPSB-Regular Board Meeting - REVISED

The Lafayette Parish School Board approved a $1,111,000 General Fund revision to fund an expanded K‑12 summer school program. It also approved a $14,000 FY2022 budget change to add an Assistant Principal position at the W.D. & Mary Baker Smith Career Center. The board entered executive session to discuss three pending litigation matters involving Pat Cooper, Mary Ann Marshall, and a workers' compensation demand from Elizabeth Desormeaux. Additional items included facilities updates, a bid for surplus portable classrooms that received no offers, and a request for proposals for a new Lafayette High School JROTC building architect.

• $1,111,000 budget revision to fund expanded summer school (Item 4.1)
• $14,000 FY2022 budget revision to add Assistant Principal at Career Center (Item 4.2)
• Executive session to discuss litigation: Pat Cooper case, Mary Ann Marshall case, and Desormeaux workers' comp demand (Items 2.1‑2.3)
• RFQ issued for architect of new replacement Lafayette High School JROTC buildings (Item 4.21)
• Sale of surplus portable classroom buildings received no bids; a second bid process will be initiated (Item 3.3)

The Board voted to accept the advice of counsel and a third-party administrator regarding two workers' compensation claims. The meeting also included updates on high school graduation, summer learning programs, and the recognition of a retiring employee.

• Approved entering executive session to discuss litigation (9-0)
• Approved returning to regular session (9-0)
• Accepted advice of counsel in Mary Ann Marshall vs. LPSS (9-0)
• Accepted advice of third party administrator regarding Elizabeth Desormeaux claim (9-0)

LPSB-Special Board Meeting at Lafayette High School

The Lafayette Parish School Board approved moving forward with constructing new Carencro Heights Elementary School, new Prairie Elementary School, and a new Lafayette High School. The board also designated Lafayette High School's 200 building as "Melinda W. Mangham Hall." All motions carried with votes recorded.

• Approved construction of new Carencro Heights Elementary School
• Approved construction of new Prairie Elementary School
• Approved construction of new Lafayette High School
• Designated Lafayette High School's 200 building as "Melinda W. Mangham Hall"

The Board approved moving forward with the construction of Carencro Heights Elementary School, Prairie Elementary School, and Lafayette High School. Additionally, the Board designated the 200 building at Lafayette High School as Melinda W. Mangham Hall.

• Approved construction of new Carencro Heights Elementary School (8-0, 1 absent)
• Approved construction of new Prairie Elementary School (9-0)
• Approved designating Lafayette High School's 200 building as 'Melinda W. Mangham Hall' (9-0)
• Approved construction of new Lafayette High School (8-0, 1 absent)

LPSB- Public Hearing on Budget

The Lafayette Parish School Board holds a public hearing to discuss the proposed unified budget for fiscal year 2021-2022. The proposed general fund budget includes an adjustment adding one automotive teacher for the W. D. and Mary Baker Smith Career Center. The board will consider a draft adoption resolution at a later meeting.

• Public hearing on proposed unified budget for FY 2021-2022
• Addition of one automotive teacher at W. D. and Mary Baker Smith Career Center
• Draft adoption resolution attached for later consideration
• No specific dollar amounts listed in the agenda

The board held a public hearing regarding the Proposed Unified Budget for Fiscal Year 2021-2022. No comments or discussions were offered by the public or board members. No substantive decisions were made during this meeting.

LPSB-Special Board Meeting (Budget)

The Lafayette Parish School Board approved Resolution 05-21-2005, adopting the unified budget for fiscal year 2021-2022, which allocates $586,379,719 across major funds. The budget was updated to add one automotive teacher for the W. D. and Mary Baker Smith Career Center. The board also approved assigning SPEC Engineering to the Carencro High School Drainage Phase 2 and Visitor Side Parking Area project.

• Adoption of the unified FY 2021-2022 budget (Resolution 05-21-2005)
• Budget allocates $586,379,719 for major fund resources
• Addition of one automotive teacher at the W. D. and Mary Baker Smith Career Center
• Assignment of SPEC Engineering to Carencro High School Drainage Phase 2 and Visitor Side Parking Area project

The board approved the unified budget for the 2021-2022 fiscal year. Additionally, the board assigned an engineering firm to a drainage and parking project at Carencro High School.

• Approved Resolution 05-21-2005 adopting the unified budget for fiscal year 2021-2022 (8-0)
• Approved assignment of SPEC Engineering to Carencro High School Drainage Phase 2 and Visitor Side Parking Area (8-0)

LPSB - Employee/Retiree Insurance Advisory Committee

The Employee/Retiree Insurance Advisory Committee will discuss and potentially act on the proposed FY 2021/2022 self-funded group insurance budget. They will also consider proposed changes to the committee's by-laws, receive updates on the BCBS antitrust settlement and a quarterly report from HUB International, and review insurance contracts.

• Discussion/action on proposed FY 2021/2022 Self-funded Insurance Fund budget
• Discussion/action on ERIAC By-Laws (proposal V2)
• Update on BCBS Antitrust Settlement notification to members
• HUB International report on self-funded group health plan for Jan-Mar 2021 and unaudited fund balance
• Review of contracts and services by LPSS Insurance Department

The committee approved the meeting agenda and the March 9, 2021 minutes. Members discussed the FY 2021/2022 Self-funded Insurance Fund budget and reviewed a first-quarter health plan report from HUB Intl.

• Approved meeting agenda
• Approved minutes of March 9, 2021
• Requested Insurance Department follow board policy regarding FY 2021/2022 Self-funded Insurance Fund budget

LPSB-Regular Board Meeting - REVISED

The Lafayette Parish School Board entered executive session and voted to accept counsel's recommendation in the pending litigation Anitrah Auzenne v. Ace American Insurance Company and LPSB. The board also approved several consent agenda items, including resolutions for Teacher Appreciation Week and National School Nurse Day, and authorized the low bid award for the Carencro Middle Exterior Waterproofing project. An added item on a COVID-related recovery and retention stipend was listed for discussion.

• Pending litigation Anitrah Auzenne v. Ace American Insurance Company and LPSB
• RFQ/Selection of Architects and Engineers for Small Capital Projects
• Quote of $46,157 to Kincade Recreation for SJ Montgomery Elementary playground equipment
• COVID Related Recovery and Retention Stipend (added item)
• Carencro Middle Exterior Waterproofing project low bid authorization

The Board entered executive session to discuss and subsequently accepted the recommendation of counsel regarding the Anitrah Auzenne v. Ace American Insurance Company and Lafayette Parish School Board litigation. The meeting also included personnel updates and the acceptance of a book donation.

• Approved entering executive session for Auzenne v. Ace American Insurance Company litigation (8-0)
• Approved returning to regular session (7-0)
• Accepted recommendation of counsel in Anitrah Auzenne v. Ace American Insurance Company and Lafayette Parish School Board (8-0)

LPSB-Special Board Meeting - Budget #3

The Lafayette Parish School Board reviewed the budget recap and then voted to authorize staff to proceed with the FY2022 adoption process for a series of funds, including the Special Revenue Fund, Capital Improvement Fund, Self‑Funded Construction Fund, various construction funds, the Debt Service Fund, Combined Sales Tax Fund, School Food Service Fund, 2002 ½ Cent Sales Tax Fund, Group Insurance Fund, and the General Fund budget summary. All motions carried with eight members voting yes and one member absent. The meeting also included a roll call and concluded with an adjournment.

• Authorization of FY2022 budget for Special Revenue Fund
• Authorization of FY2022 budget for Capital Improvement Fund
• Authorization of FY2022 budget for Debt Service Fund
• Authorization of FY2022 budget for Combined Sales Tax Fund
• Authorization of FY2022 budget for General Fund Summary

The Board approved authorizing staff to proceed with the budget adoption process for multiple 2021-2022 funds. These include the General Fund, Special Revenue Fund, and various construction and tax funds.

• Authorized budget adoption process for 2021-2022 Special Revenue Fund (7-0)
• Authorized budget adoption process for 2021-2022 Capital Projects-Capital Improvement Fund (8-0)
• Authorized budget adoption process for 2021-2022 Self-Funded Construction Fund (8-0)
• Authorized budget adoption process for 2021-2022 2019A Construction Fund (8-0)
• Authorized budget adoption process for 2021-2022 Southside High School Construction Fund (8-0)
• Authorized budget adoption process for 2021-2022 Debt Service Fund (8-0)
• Authorized budget adoption process for 2021-2022 Combined Sales Tax Fund (8-0)
• Authorized budget adoption process for 2021-2022 General Fund Budget Summary (8-0)

LPSB-Special Board Meeting

The Lafayette Parish School Board ratified actions from an April 15 special meeting, including property transactions and a $600,000 budget revision for a new field house at Comeaux High School. The board also approved a Summer Accelerated Learning Program for K-4 students affected by pandemic learning loss, revised student fees policy (Policy JS), and updated separation of employment policy (Policy GBN). All agenda items passed with votes of 6-0 (three members absent).

• Ratified purchase of 202 Rue Iberville, sale of 326 Gauthier Road (Vermillion Conference Center), and sale/lease of 113 Chaplin Drive (Central Office)
• Approved $600,000 budget revision from Middlebrook Elementary property sale to fund Comeaux High field house/track storage
• Adopted Summer Accelerated Learning Program for K-4 students not meeting promotion criteria due to COVID-19 learning loss
• Revised Policy JS on student fees, fines, and charges for 2021-2022 school year
• Revised Policy GBN on separation of employment

The Board approved a Summer Accelerated Learning Program for K-4 students to address pandemic-related learning loss. Members also ratified property sales and purchases and approved revisions to student fee and employment policies.

• Approved Summer Accelerated Learning Program for K-4 students in lieu of retention (6-0)
• Approved revisions to Policy JS regarding Elementary Student Fees, Fines, and Charges for 2021-2022 (6-0)
• Ratified purchase of 202 Rue Iberville and sale of 326 Gauthier Road and 113 Chaplin Drive (6-0)
• Ratified sale of property adjacent to Middlebrook Elementary to the City of Lafayette (6-0)
• Approved $600,000 budget revision for Comeaux High school field house/storage facility (6-0)
• Approved revisions to Policy GBN regarding Separation of Employment (6-0)

LPSB-Special Board Meeting

The Lafayette Parish School Board approved a series of property transactions to consolidate office facilities, including purchasing 202 Rue Iberville and selling 326 Gauthier Road (Vermillion Conference Center) and 113 Chaplin Drive (Central Office). The board also authorized the sale of 11.36 acres adjacent to Middlebrook Elementary to the City of Lafayette for $600,000 to be used for a detention pond. Proceeds from that sale will fund a $600,000 budget revision for a new field house and track storage at Comeaux High School.

• Authorized purchase of 202 Rue Iberville and sale/lease of 326 Gauthier Road and 113 Chaplin Drive for office consolidation
• Approved sale of property adjacent to Middlebrook Elementary to City of Lafayette for $600,000 as a detention pond site
• Approved $600,000 budget revision from sale proceeds to fund field house and track storage at Comeaux High School
• Motion carried 8-0 with one absent (Britt Latiolais)
• City of Lafayette will use Vermillion Conference Center site to accommodate I-49 widening

The Board authorized the purchase of 202 Rue Iberville and the sale of 326 Gauthier Road and 113 Chaplin Drive to consolidate offices. It also approved selling property near Middlebrook Elementary to the City of Lafayette. A budget revision was approved to use $600,000 from that sale for Comeaux High School construction.

• Approved purchase of 202 Rue Iberville and sale of 326 Gauthier Road and 113 Chaplin Drive (8-0)
• Approved sale of property adjacent to Middlebrook Elementary to the City of Lafayette (8-0)
• Approved $600,000 budget revision for Comeaux High School field house and storage facility (8-0)

LPSB-Regular Board Meeting - REVISED

The Lafayette Parish School Board will consider a resolution on sales and use tax collection and administration, discuss pending litigation in the Sadara Randle case, and vote on a consent agenda including textbook funding of $4,243,653, student fee policy revisions, and elementary student re-alignments.

• Resolution 04-21-2001 on sales and use tax collection and administration
• Approve $4,243,653 for 2021-2022 textbooks and consumables
• Revisions to Policy JS on student fees, fines, and charges
• Assign Architects Beazley Moliere for Woodvale Elementary cafeteria expansion ($1,200,000 bond)
• Re-align rising 4th-grade Broadmoor students to stay at Broadmoor Elementary and gifted students to L.J. Alleman Middle

The Board entered executive session to discuss strategy and subsequently voted to accept the advice of counsel regarding the Sadara Randle, et al v. Lafayette Parish School Board litigation. The meeting also included personnel updates and reports on school day extensions and food distribution.

• Approved motion to enter executive session for Sadara Randle litigation (8-0)
• Approved motion to return to regular session (8-0)
• Accepted advice of counsel in the matter of Sadara Randle, et al v. Lafayette Parish School Board (8-0, 1 abstain)

LPSB-Special Board Meeting - Budget #2

The Lafayette Parish School Board held a special budget meeting to review the 2021-2022 budget process. They approved specific line items (44, 45, and 47-62) of the General Fund Budget, with a motion carried 6-0 (3 absent). The board also reviewed proposed budgets for cost center series 1100-1500 and the Group Insurance Fund, seeking administration recommendations for adjustments.

• Approved General Fund Budget line items 44, 45, and 47-62 (motion by Justin Centanni, second by Kate Labue; carried 6-0, 3 absent)
• Reviewed 2021-2022 Budget Recap and Timeline for scheduling purposes
• Reviewed preliminary 2021-2022 General Fund Budget Summary with projected revenues and expenditures
• Reviewed proposed budgets for cost centers (1100, 1200, 1300, 1400, 1500 series)
• Reviewed proposed 2021-2022 Group Insurance Fund Budget

The Board approved line items 44, 45, and 47-62 of the 2021-2022 General Fund Budget Summary. The Board also provided recommendations to administration for adjustments during the budget process. Several other proposed budget series and the Group Insurance Fund Budget were discussed but no action was taken.

• Approved General Fund Budget line items 44, 45, and 47-62 (6-0)
• Provided recommendations to administration for 2021-2022 budget process adjustments (6-0)

LPSB-Special Board Meeting-Small Capital Projects Process

The Lafayette Parish School Board approved evaluation criteria for a Request for Qualifications for architects and engineers on small capital projects and directed staff to use a hybrid RFQ document. The board also approved using specific architects and engineers from existing lists for immediate assignment of outstanding small and large complex capital projects, but a motion to exclude three new school projects from the large complex list failed.

• Approved directing staff to create a hybrid RFQ document using 11 points from a memo and a minor complexity rubric (item 2.1).
• Deferred action on performance evaluation forms for contractors and architects on small capital projects (item 2.2).
• Approved using architects listed as numbers 1-10,12,15,18 in RFQ #57-18 and engineers from the Feb. 12, 2020 board meeting for immediate assignment of outstanding small capital projects (item 2.3).
• Approved using the same architects and engineers for outstanding large complex projects, with one board member voting no (item 2.3).
• Failed a substitute motion to exclude the three new school projects (Prairie, LHS, Carencro Heights) from the large complex project assignment (item 2.3).

The Board approved evaluation criteria and a selection process for architects and engineers working on small capital projects. It also authorized the use of specific previously listed firms for immediate project assignments. Action on the evaluation process for contractors and professional services was deferred.

• Approved evaluation criteria and hybrid RFQ document for small capital projects (7-0)
• Deferred action on evaluation process documents for contractors and professional services (7-0)
• Approved selection process for architects and engineers and assignment of small capital projects (7-0)
• Approved use of specific architects from RFQ #57-18 and engineers from Feb 12, 2020 meeting for outstanding small capital projects (7-0)
• Approved use of specific architects and engineers for outstanding large complex projects (6-1)
• Denied substitute motion to exclude Prairie, Lafayette High, and Carencro Heights from large complex project assignments (2-5)

LPSB - Employee/Retiree Insurance Advisory Committee

The Employee/Retiree Insurance Advisory Committee will elect officers for 2021 and receive reports on the SilverScript prescription drug plan changeover, the self-funded group health plan for 2020, and updates on contracts, ID cards, and open enrollment. They will also discuss by-laws and Louisiana Act 32 regarding health insurance enrollment.

• Election of 2021 committee officers
• Status report on January 2021 SilverScript prescription drug plan changeover
• HUB Intl. self-funded group health plan report for 2020
• Blue Cross Blue Shield ID card reissue due to system error
• Discussion of Louisiana Act 32 changes to health insurance enrollment

Lafayette Parish School Board - Board Workshop (CAFR)

The Lafayette Parish School Board holds a workshop to review the 2019-2020 Comprehensive Annual Financial Report (CAFR) presented by external auditor Burton Kolder of Kolder, Slaven & Company, LLC. No votes or decisions are scheduled; the meeting is informational only.

• Review of audit results and presentation of the 2019-2020 CAFR by external auditor Burton Kolder

The Board held a workshop to review audit results and the 2019-2020 Comprehensive Annual Financial Report presented by Kolder, Slaven & Company, LLC. The auditor reported one internal control finding for 2020. No formal votes or decisions were recorded.

LPSB-Regular Board Meeting - REVISION #2

The board will vote on a revision to the 2020-2021 salary schedule to add a Summer Accelerated Learning Program for students with learning deficits, funded by ESSER monies. Also up for approval is the assignment of mechanical engineering firms for kitchen A/C projects at 16 schools. Pending litigation in two cases—Pat Cooper v. LPSB and Stacey Chaisson v. LPSB—will be discussed in executive session.

• Revision to salary schedule for 2020-2021 Summer Accelerated Learning Program (funded by ESSER)
• Assignment of ADG Engineering (Phase 1) and M & E Consulting (Phase 2) for school kitchen A/C projects
• Pending litigation: Pat Cooper v. LPSB (Suit No. 2014-5941) and Stacey Chaisson v. LPSB (Workers' Comp Docket 20-03718)
• Donation of Rush Revere book sets to 25 elementary school libraries by Fleur-De-Lis Republican Women (information item)
• Bids approved for advertisement: forklift, Chromebooks, and graphing calculators for Southside High

The Board entered executive sessions to discuss two pending litigation matters. Following these sessions, the Board voted to accept the advice of counsel regarding the Stacey Chaisson case.

• Approved entering executive session to discuss Pat Cooper and Stacey Chaisson litigation (9-0)
• Approved returning to regular session after first executive session (8-0)
• Approved entering executive session to discuss Pat Cooper and Stacey Chaisson litigation (9-0)
• Approved returning to regular session after second executive session (8-0)
• Accepted advice of counsel in Stacey Chaisson v. Lafayette Parish School Board (8-0)

LPSB-Special Board Meeting - Budget #1

This is a special budget meeting of the Lafayette Parish School Board. The board will discuss and provide recommendations on proposed FY 2021-2022 budgets for various funds, including special revenue, capital projects, construction, debt service, sales tax, and school food service. Informational items include a presentation on the Black Pages of Greater Lafayette and a preliminary process for selecting architects and engineers for small capital projects. No final budget adoption is scheduled; this is a review and adjustment discussion.

• Presentation of the 19th Edition of the Black Pages of Greater Lafayette by LCG's Chief of Minority Affairs
• Discussion of preliminary selection process for architects and engineers for small capital projects
• Review of budget recap and timeline for FY 2021-2022
• Proposed budgets for Special Revenue, Capital Improvement, Self-Funded Construction, 2019A Construction, Southside High School Construction, Debt Service, Combined Sales Tax, School Food Service, and 2002 1/2 Cent Sales Tax funds
• Board will provide recommendations for adjustments to each proposed budget

The board held discussions regarding the budget recap, timeline, and several proposed 2021-2022 funds, but no formal actions were taken. The meeting included a presentation of the Black Pages of Greater Lafayette and information on the selection process for architects and engineers for small capital projects.

LPSB-Board Workshop-Master Plan and Building Facility System Evaluation

The Lafayette Parish School Board held a workshop to evaluate its Master Plan and building facilities. Board members will receive information on the process of data collection for the evaluation, including review of the 2010 Facilities Master Plan, recent project budgets, portable buildings, and staffing. They will also consider restructuring the Master Plan, with items such as consolidating data, merging indices, and grouping small projects into $1 M packages. No formal decisions are listed; the agenda items are informational.

• Review of data collection for the evaluation, covering the 2010 Facilities Master Plan, recent project budgets, portable buildings, and staffing
• Consideration of restructuring the Facilities Master Plan, including consolidating 300 pages of data into a two‑page summary
• Merging the Facility Condition Index with Community Preferred Rankings
• Grouping small construction projects into $1 M packages
• Creation of a portable buildings booklet used by the St. Martin Parish School Board

The board held a workshop to review information regarding the data collection process and considerations for restructuring the Facilities Master Plan. No substantive decisions were made during this meeting.

LPSB-Regular Board Meeting - REVISION #2

The Lafayette Parish School Board discussed litigation over workers' compensation claims in executive session and approved several consent agenda items. Key actions included assigning architectural firms for capital projects at Acadiana High School and Carencro Middle School, adopting resolutions for Black History Month and National School Counseling Week, and approving summer operating hours for district offices.

• Assign architectural contract to Poche' Prouet Associates for Acadiana High School new field house and classroom renovations
• Assign architectural contract to Barras Architects for Carencro Middle School exterior repair, pressure wash, and water seal
• Executive session to discuss workers' compensation litigation claims from Elizabeth Desormeaux and Sherry Usie
• Adopt Resolution 02-21-1998 recognizing Black History Month
• Approve summer operating hours (7:15 a.m.-4:45 p.m. Mon-Thu, 7:15 a.m.-12:15 p.m. Fri) from June 7 to July 30 for central office and other locations

The Board entered executive sessions to discuss prospective litigation regarding Elizabeth Desormeaux and Sherry Usie. Following these sessions, the Board approved the recommendations of the Third Party Administrator for both cases.

• Approved Third Party Administrator recommendation for Elizabeth Desormeaux litigation (8-0)
• Approved Third Party Administrator recommendation for Sherry Usie litigation (8-0)

LPSB-Special Board Meeting

The Lafayette Parish School Board will discuss and vote on extending the deadline for employees to use 10 days of COVID leave from January 1 through June 30, 2021. The board will also receive the 2021 regular meeting schedule.

• Action to extend COVID leave deadline to June 30, 2021 for employees who have not exhausted 10 days (motion carried 7-0-2)
• Presentation of 2021 Regular Board Meeting Schedule (monthly meetings at 113 Chaplin Dr., Lafayette, starting 5:30 p.m.)

The Board approved an extension for employees to use 10 days of COVID leave. The new deadline for use is June 30, 2021, for those who have not yet exhausted the leave.

• Extended COVID leave deadline to June 30, 2021 (7-0)

LPSB-Regular Board Meeting - REVISED

The Lafayette Parish School Board will vote on second quarter budget revisions for the 2020-2021 school year and receive a timeline for the 2021-2022 budget process. The board will also consider a $35,000 fencing project at Comeaux High School, a bus driver salary expansion, and the creation of a New Construction Projects Director position. Organizational items include electing a board president and vice-president for 2021.

• Second quarter budget revisions for 2020-2021 (Item 4.18)
• $35,000 budget revision for Comeaux High School fencing project (Item 4.2)
• $21,923 additional funding to expand bus driver pay scale to 50 years (Item 4.6)
• Approval of New Construction Projects Director job description (Item 4.8)
• Resolutions declaring Carencro Bears Day and Acadiana Rams Day (Items 4.3, 4.4)

The Board elected its leadership for 2021 and passed resolutions recognizing two high school football state championships. Superintendent Trosclair also provided updates on virtual learning, school construction, and audit results.

• Elected Mary Morrison as Board President for 2021 (9-0)
• Elected Tommy Angelle as Board Vice-President for 2021 (9-0)
• Approved Resolution 01-21-1995 declaring Jan. 10, 2021, Acadiana Wreckin' Rams Football Day (9-0)
• Approved Resolution 01-21-1996 declaring Jan. 8, 2021, Carencro High Golden Bears Football Day (9-0)