Washington County Public Schools public meetings in 2021

Work Session, 1:00 p.m.

The Board will open the work session, approve the agenda, and hear a presentation on the Superintendent’s draft FY2023 budget. The presentation will provide information for the Board’s input as it develops the FY2023 general‑fund budget.

• Call to Order and approval of the Work Session agenda
• Presentation and discussion of the Superintendent’s draft FY2023 budget

Business Meeting, 6:00 p.m.

The Board of Education approved a $9.794 million contract to Warner Construction for renovations and addition at Washington County Technical High School, and reallocated $9.8 million in fund balance for the project. It also approved five early-dismissal days for instructional planning, a memorandum of understanding with educational support personnel, and a donation to North Hagerstown High School's orchestra. A consent agenda for a diabetes program and student information system renewal failed on a 2-3 vote.

• Awarded $9,794,000 construction contract to Warner Construction for Technical High School renovation and addition
• Consent agenda for WellSpark diabetes program ($76,750) and Edupoint student system renewal ($1,376,509 over 5 years) failed 2-3
• Reallocated $1,722,267 from Urban Improvement Project and dedicated $8,071,733 from unrestricted fund balance to Technical High School project
• Approved five two-hour early dismissals for students on Jan 14, Feb 18, Mar 11, Apr 29, May 13, 2022 for instructional planning
• First reading of policy updates to combine and rescind tobacco-related policies (JICG and JFLG)

Policy Review and Development Committee Meeting, 11:30 a.m.

The Policy Review and Development Committee will meet at the Center for Education Services Auditorium. The agenda includes a call to order and approval of the agenda.

• Call to Order and Approval of the Agenda

Business Meeting, 6:00 p.m.

The Washington County Board of Education will elect a president and vice president as part of its annual reorganization. The board will also vote on a $25,000 donation from Volvo, approve a consent agenda with contracts totaling over $700,000, and consider naming rights amendments for the Barbara Ingram School for the Arts.

• Reorganization: election of Board President and Vice President
• Volvo donation of $25,000 for instructional programs
• Consent agenda: Apple computers $142,569.42, mobile device management renewal $194,532.36, and other contracts
• Second amendment to naming rights agreement with Barbara Ingram School for the Arts Foundation
• Approval of naming right for Practice Room 2 at Barbara Ingram School for the Arts

Curriculum and Instruction Committee - 1:30 p.m.

This is a procedural meeting of the Curriculum and Instruction Committee. The agenda includes a call to order and approval of the agenda, with attached agenda and minutes documents for review. No substantive decisions or discussions are listed in the provided agenda text.

• Call to order and approval of the agenda
• Review of attached agenda (CI December 6th Agenda.pdf)
• Review of attached minutes (CI Minutes - December 6 2021.pdf)

Finance Committee Meeting, 9:00 a.m.

The Finance Committee of Washington County Public Schools will hold a procedural meeting to review and approve the agenda for the December 2, 2021 meeting. The committee will also approve minutes from a prior meeting. No other agenda items were listed in the provided document.

• Call to order and approval of the December 2, 2021 meeting agenda
• Approval of previous Finance Committee meeting minutes

Facilities and Enrollment Advisory Committee, 6:30 p.m. Conducted entirely in a Virtual Meeting format

The Facilities and Enrollment Advisory Committee will meet virtually to review and approve the agenda for this meeting. No other substantive items are listed; the agenda is entirely procedural.

• Approval of the agenda for the December 1, 2021 meeting (consent action)

Business Meeting, 6:00 p.m.

The Washington County Board of Education approved the meeting agenda, minutes, and a second reading of the Student Dress Code policy. It then approved a consent agenda that includes a $685,000 HVAC replacement contract for Williamsport High School and Marshall Street School, as well as renewals for landscaping, auditing ($47,300), earth‑works, and IT support services up to $197,600. The board also approved a memorandum of understanding with the Washington County Teachers Association and a $21,000 donation to Boonsboro High School.

• Approval of $685,000 HVAC replacement contract for Williamsport High School and Marshall Street School (CJL Engineering, Inc.)
• Renewal of landscaping materials contract with The Mulch Man, LLC (unit prices)
• Renewal of professional auditing services contract for $47,300 with Zelenkofske Axelrod, LLC
• IT database/integration support services contract up to $197,600 with Ajace Inc.
• Memorandum of understanding with Washington County Teachers Association for temporary provisions

Curriculum and Instruction Committee - 1:30 p.m. - CANCELLED

The November 15, 2021 meeting of the Curriculum and Instruction Committee was cancelled. No items were discussed or decided.

Joint Meeting with the Washington County Board of Education and the Washington County Delegation to the Maryland General Assembly

The Washington County Board of Education and the Maryland General Assembly delegation will meet jointly to discuss core values, legislative priorities, local innovative initiatives, and expectations for the 2022 legislative session. The meeting is informational and discussion-based, with supporting documents attached.

• Discussion of core values and legislative priorities for the 2022 session
• Review of local innovative initiatives
• Expectations for the 2022 Maryland General Assembly session
• Attached agenda and 2022 legislative program document

Business Meeting, 6:00 p.m.

At its November 2, 2021 business meeting, the Washington County Board of Education approved its 2022 Legislative Program for the Maryland legislative session and appointed legislative team members. The board also approved second readings of policies on student-athlete heat acclimatization and student dismissal precautions, and a first reading of proposed changes to the student dress code policy. Additionally, the board received a report on teacher recruitment and hiring for 2021-2022.

• Adoption of 2022 Legislative Program and appointment of Legislative Response Team and Representative (Mrs. Cade)
• Second reading and approval of Policy JHG: Student-Athletes Preseason Practice Heat Acclimatization Guidelines
• Second reading and approval of Policy JEDB: Student Dismissal Precautions
• First reading of proposed changes to Policy JFCA: Student Dress Code (approved)
• Report on teacher recruitment, hiring, and new teacher induction for school-year 2021-2022

Policy Review and Development Committee Meeting, 11:30 a.m.

The Policy Review and Development Committee will meet to review and approve the agenda from its September 28, 2021 meeting. The meeting is procedural, with no other substantive items listed on the agenda.

• Review and approval of the September 28, 2021 meeting agenda

Business Meeting, 6:00 p.m.

The board approved a consent agenda including a $907,029 contract for technology education supplies, approved nominations for MABE committee assignments, and approved the first reading of a policy on student-athlete heat acclimatization guidelines. A motion to enact an emergency policy that would not quarantine asymptomatic students and would not require COVID-19 vaccination until FDA approval failed 2-3-1. The superintendent also presented an update on the local ESSA consolidated strategic plan.

• Consent agenda approved: custodial supplies to Weiss Brothers; technology education supplies to Amtek Company for $907,029; security equipment renewal to Atlantic Security System; bulk motor oil renewal to Holtzman Oil Corporation
• First reading approved of Policy JHG – Student-Athletes Preseason Practice Heat Acclimatization Guidelines
• Motion to enact emergency policy not quarantining asymptomatic students and not requiring COVID-19 vaccination until FDA approval timeline fails (2 yea, 3 nay, 1 abstain)
• Personnel actions approved for staff changes dated October 19, 2021
• Recognition of Character Counts Week, School Bus Safety Week, and America's Safe Schools Week

Work Session, 3:00 p.m.

The Board of Education will approve the amended agenda, which includes a Student Member Voting Rights presentation. Then it will discuss legislative priorities for the 2022 Maryland legislative session and consider appointments to the Legislative Response Team and Legislative Representative.

• Approval of amended agenda adding Student Member Voting Rights presentation
• Discussion of Core Values, Legislative Initiative, and Watch List for 2022 Maryland legislative session
• Consideration of appointments to Legislative Response Team and Legislative Representative

Business Meeting, 6:00 p.m.

The Washington County Board of Education approved consent agenda items awarding contracts totaling over $639,000, including Microsoft Premier Support Services ($115,739), Intervention Phonics Kits ($408,192.50), Emergency Generator Designs for multiple schools ($115,100), and IT Infrastructure Support Services ($8,300/month). The board also approved the second reading of policy changes on epinephrine availability and student enrollment/attendance, and adopted the Comprehensive Maintenance Plan for FY2023.

• $408,192.50 for Intervention Phonics Kits and Decodable Texts to Benchmark Education Company
• $115,739 for Microsoft Premier Support Services renewal
• $115,100 for Professional Design Services for Emergency Generator Designs for multiple schools
• $8,300/month for IT Infrastructure Support Services from Innovative Inc.
• Approval of second reading of Policy JHCF on epinephrine availability and Policy JFA on student enrollment and attendance

Policy Review and Development Committee Meeting, 11:30 a.m.

The Policy Review and Development Committee will meet to review and approve its agenda for the September 28, 2021, meeting. No substantive policy items are listed on the agenda; the meeting appears procedural.

• Approval of the September 28, 2021, meeting agenda as a consent action

Facilities Committee, 2:30 p.m.

The Washington County Public Schools Facilities Committee will meet to review and approve the agenda for this session. This is a consent agenda item that requires a single motion for approval. No other substantive items are listed on the agenda.

• Review and approval of the September 28, 2021 agenda (consent agenda)

Finance and Audit Review Advisory Committee Meeting, 12:00 p.m.

The Finance and Audit Review Advisory Committee will convene to review and approve its own agenda. The meeting is procedural, with no substantive decisions or financial items listed in the provided text.

• Call to order and approval of the agenda for the September 24, 2021 meeting

Business Meeting, 6:00 p.m.

The Washington County Board of Education approved a consent agenda with eight procurement items totaling over $2.9 million, including portable classroom improvements, firewall hardware, and a time-keeping system. They also approved the FY2023 Capital Improvement Program plan and held first readings of policy changes on student dismissal, epinephrine use, and enrollment. The meeting opened with routine items and a recognition of Hispanic Heritage Month.

• Approved Firewall Hardware Purchase with Maintenance (5-year total $1,604,013.25)
• Approved Portable Classroom Improvements at Five Schools to Milton Stamper Builders ($655,000)
• Approved Professional Design Services for Cafeteria Addition at South Hagerstown High School ($87,105)
• Approved Time-keeping System from UKG (3-year total $610,590)
• Approved State and Local FY2023 Capital Improvement Program Plan

Curriculum and Instruction Committee - 3:00 p.m.

The Curriculum and Instruction Committee is scheduled to meet at the Center for Education Services. The provided agenda contains only procedural opening information.

• Call to Order and Approval of the Agenda

Human Resources Committee Meeting, 4:00 p.m.

The Washington County Public Schools Board of Education's Human Resources Committee will meet to approve the agenda for the September 14, 2021, meeting and review the attached minutes. The agenda is limited to procedural items with no substantive decisions or discussions listed.

• Approval of the meeting agenda and minutes from a prior meeting

Business Meeting, 6:00 p.m.

The Washington County Board of Education will vote on a consent agenda that includes a $194,804 social studies textbook from Gibbs-Smith Education, a $56,619 roof design contract for Eastern and Paramount Elementary Schools, and a propane delivery renewal. The board will also hear a health department report on mask and quarantine policies, approve a FY2023 budget calendar, and consider first-reading changes to the policy on student board members.

• $194,804 social studies textbook purchase from Gibbs-Smith Education
• $56,619 professional design services for roof replacements at Eastern and Paramount Elementary Schools
• Renewal of liquid propane gas delivery contract with Thompson Gas at $0.30/gallon plus OPIS
• Health department report on mask and quarantine procedures during the pandemic
• First reading of proposed changes to Policy BCAD – Student Member of the Board of Education

Facilities Committee, 2:30 p.m.

The Washington County Public Schools Facilities Committee is meeting to review and approve the agenda for its September 2, 2021 meeting. The agenda and minutes from a prior meeting are attached. No other business items are listed.

• Approval of the September 2, 2021 agenda

Facilities Committee, 9:00 a.m. *PLEASE NOTE THE MEETING WAS CANCELED

The Washington County Public Schools Facilities Committee meeting scheduled for August 31, 2021, was canceled. No decisions or discussions took place.

Policy Review and Development Committee Meeting, 1:30 p.m.

The Board of Education's Policy Review and Development Committee will convene to approve its agenda for the August 31, 2021 meeting. The agenda contains only procedural items with no policy discussions, public hearings, or decisions on substantive matters scheduled.

• Approval of the meeting agenda as a consent item

Finance Committee Meeting, 8:00 a.m.

This is a procedural meeting of the Washington County Public Schools Finance Committee. The only item on the agenda is the call to order and approval of the agenda itself. Consent agenda items may be considered under standard board procedures, but no specific proposals or dollar amounts are listed in the provided text.

• Call to Order and Approval of the Agenda
• Consent agenda process for items with prior subcommittee review

Business Meeting, 6:00 p.m.

The Washington County Board of Education will act on a consent agenda renewing library management software and snow removal contracts, approve minutes and personnel changes, and receive committee and superintendent reports.

• Consent agenda renews Library Management System Software and Follett Destiny to Follett Corp. for $74,258.36
• Renewal of snow removal services under Bid 2021-11 to listed vendors
• Approval of staff changes dated August 17, 2021
• Approval of closed session and business meeting minutes from August 3, 2021
• Superintendent's update and board committee reports

Curriculum and Instruction Committee - 3:00 p.m.

The agenda contains only procedural items: call to order, approval of the agenda, and review of minutes from a prior meeting. No substantive decisions, proposals, or public hearings are listed in the provided text.

• Call to order and approval of the agenda
• Review and approval of August 16, 2021 meeting minutes

Business Meeting, 6:00 p.m.

The Washington County Board of Education met to discuss the 2021-2022 reopening plan and various administrative actions. The Board voted to rescind a $1,330,000 contract for a roof replacement at Western Heights Middle School.

• Rescind contract for Western Heights Middle School roof replacement ($1,330,000)
• Renewal of Adobe Suite Licenses to Bell Techlogix ($55,534.50)
• Procurement of auto parts and delivery from NAPA Auto Parts
• 2021-2022 Reopening Plan discussion
• Approval of staff changes

Business Meeting, 6:00 p.m.

The Washington County Board of Education will vote on the FY2022 Local Application for Federal Funds and consider personnel actions. They will also receive reports on a career ladder plan required by the Blueprint for Maryland's Future and on 2020-2021 attendance and academic performance data.

• Approval of FY2022 Local Application for Federal Funds
• Report on career ladder implementation per Blueprint for Maryland's Future
• Report on 2020-2021 attendance and academic performance data
• Approval of staff changes (personnel actions) dated July 13, 2021
• Calendar of upcoming meetings and start of school on August 30

Business Meeting, 6:00 p.m.

The Washington County Board of Education approved contract agreements for FY22 with the Washington County Educational Support Personnel, the Washington County Teachers Association, and the Washington County Association of Administrators and Supervisors. Each agreement includes memoranda of understanding addressing additional compensation for in-person work during COVID-19 in FY21 and recruitment and retention challenges during FY22. The board also adopted a consent agenda for procurement items including classroom furniture, bus fuel depot improvements, and software renewals. President Melissa Williams announced a review of school facilities with enrollment below 60% of state-rated capacity.

• Approved contract and MOU with WCESP for FY22, addressing COVID-19 recruitment/retention
• Approved contract and MOUs with WCTA for FY22, including additional in-person COVID-19 compensation
• Approved amendment and MOUs with WCAAS for FY22, covering COVID-19 pay and retention
• Consent agenda: classroom furniture (MAPT bid), bus fuel depot improvements, Blackboard renewal, Zonar GPS renewal, print center maintenance, EmPower Maryland direct install
• Announcement: Board to review facilities with less than 60% state-rated capacity enrollment

Facilities Committee, 8:00 a.m.

The Facilities Committee will meet at Boonsboro High School to approve the agenda and minutes from a previous meeting. The meeting is procedural with no public access due to COVID-19 restrictions. Community members can request access by contacting Jeff Proulx.

• Approval of meeting agenda for June 14, 2021
• Approval of meeting minutes from previous meeting

Curriculum and Instruction Committee - 3:00 p.m.

The Curriculum and Instruction Committee will meet to call the meeting to order and approve the agenda. Due to COVID-19 restrictions, the meeting is closed to the public, but community members can call in by contacting Dr. Gary Willow. The agenda and previous minutes are attached for review.

• Meeting conducted without public physical access due to COVID-19 restrictions
• Community members must call Dr. Gary Willow by June 10 to receive call-in number
• Item 1.01: Call to Order and Approval of the Agenda (information item)

Policy Review and Development Committee Meeting, 1:30 p.m.

The Washington County Public Schools Policy Review and Development Committee will meet on June 8, 2021 at 1:30 p.m. in the auditorium on the first floor. The meeting will open with a call to order and approval of the agenda, followed by a consent agenda covering items previously reviewed by subcommittees. No public access to the school center is allowed due to COVID‑19 restrictions, but a call‑in number can be requested.

• Call to Order and Approval of the Agenda (consent agenda)

Human Resources Committee Meeting, 4:00 p.m.

The Washington County Public Schools Human Resources Committee will meet on June 8, 2021, to call the meeting to order and approve the agenda. The agenda contains no other substantive items for discussion or decision; it is entirely procedural.

• Approval of the June 8, 2021 meeting agenda (action item)

Finance Committee Meeting, 8:00 a.m.

The Finance Committee will meet to conduct business including the approval of the meeting agenda. Due to COVID-19 restrictions, there is no public access to the physical location at the Center for Education Services.

• Approval of the June 7 meeting agenda

Facilities Enrollment Advisory Committee, 6:30 p.m. Conducted entirely in a Virtual Meeting format

The Facilities Enrollment Advisory Committee (FEAC) is meeting virtually to discuss routine procedural items. The only action item is approval of the June 3, 2021 meeting agenda. No substantial policy decisions or project discussions are listed.

• Approval of the June 3, 2021 meeting agenda

Business Meeting, 4:00 p.m. *PLEASE NOTE THE START TIME FOR THIS MEETING HAS CHANGED.

The Washington County Board of Education held a business meeting on June 1, 2021. They voted to stop consideration of the Superintendent's report on schools under 60% state rated capacity, approved a $58,541.58 donation from the Giant Feeding School Kids Program, and approved the FY2022 Food and Nutrition Services operating budget. They also approved the consent agenda including high school math resources and reading intervention kits, and recognized Maryland History Day award winners.

• Board votes 6-1 to stop consideration of report on schools under 60% state rated capacity
• Approval of $58,541.58 donation from Giant Feeding School Kids Program to Food and Nutrition Services
• Approval of FY2022 Food and Nutrition Services operating budget
• Approval of consent agenda: RFP 2021-23 for high school math core resource (Into AGA) and reading intervention kits
• Recognition of 2021 Maryland History Day State Competition award winners

Work Session, 2:00 p.m.

The Board of Education will hold a work session regarding the 2021 Educational Facilities Master Plan. Staff will provide an update on the plan and present student enrollment projections for the 2021-2030 school years.

• Update on the 2021 Educational Facilities Master Plan
• Presentation of student enrollment projections for 2021-2030 school years

Public Hearing, 5:00 p.m. *Please note the location. “This evening’s Washington County Board of Education public hearing regarding the Superintendent's report and recommendations for school facilities with current and projected enrollments of less than 60% state rated capacity will begin at 5:00 p.m. (in-person). The hearing is being held at Hancock Middle Senior High School School.”

The Washington County Board of Education holds a public hearing to receive comments on the Superintendent's report and recommendations for school facilities with current and projected enrollments below 60% of state rated capacity. The hearing takes place in-person at Hancock Middle Senior High School. No decisions are scheduled; the board will gather public input.

• Public hearing on Superintendent's recommendations for under-enrolled school facilities (less than 60% state rated capacity)
• Held at Hancock Middle Senior High School, 289 West Main Street, Hancock, Maryland

Policy Review and Development Committee Meeting, 11:30 a.m. Conducted entirely in a Virtual Meeting format.

The Policy Review and Development Committee of Washington County Public Schools meets virtually to approve the agenda for the May 25, 2021 meeting and review meeting minutes. No substantive policy items are listed; the meeting is entirely procedural.

• Approval of the meeting agenda (consent agenda)

Public Hearing, 5:00 p.m. *Please note the the public hearing moved to Smithsburg Middle School. “This evening’s Washington County Board of Education public hearing regarding the Superintendent's report and recommendations for school facilities with current and projected enrollments of less than 60% state rated capacity will begin at 5:00 p.m. (in-person). The hearing is being held at Smithsburg Middle School."

The Washington County Board of Education will hold a public hearing to receive comment on the Superintendent's report and recommendations for school facilities with current or projected enrollment below 60% of state rated capacity. The hearing is at Smithsburg Middle School, 68 North Main Street, Smithsburg.

• Public hearing for Superintendent's report and recommendations on schools below 60% state rated capacity (COMAR 13A.02.09.01, Board Policy KD)

Business Meeting, 6:00 p.m.

The Washington County Board of Education approved a consent agenda containing multiple procurements and renewals totaling over $1.2 million, including a fire alarm replacement and software subscriptions. The board also adopted second readings of policies on board committees and student records, and approved FY2021 budget adjustments. The meeting was held with limited public access due to COVID-19.

• Adoption of second reading of Policy BDE on Board Member Standing Committees
• Adoption of second reading of Policy JOB on Student Records and rescission of Policy JOA
• Approval of FY2021 budget adjustments (amount not specified)
• Consent agenda award: $228,500 for Building Automation maintenance extension to Control System, Inc.
• Consent agenda award: $335,300 for fire alarm replacement at Smithsburg Middle School to Freestate Baltimore, LLC

Curriculum and Instruction Committee - 3:00 p.m.

This is a procedural meeting of the Curriculum and Instruction Committee. The agenda includes only a call to order, approval of the agenda, and approval of minutes. No substantive policy discussions, decisions, or public hearings are listed in the provided agenda text.

• Meeting opening with call to order and agenda approval only
• No rezonings, contracts, fee changes, or ordinances on the agenda

Work Session, 2:00 p.m.

The Washington County Board of Education will hold a work session to discuss the superintendent's response to the board's January 2021 charge to review and recommend actions for school facilities with current or projected enrollments below 60% of state-rated capacity. The meeting is scheduled for May 13, 2021, at 2:00 p.m. in the Board Auditorium. Public access is limited due to COVID-19 restrictions; comments may be submitted by email.

• Discussion of superintendent's response to charge on under-enrolled school facilities (less than 60% state rated capacity)
• Public comment limited to in-person and email submissions due to COVID-19 restrictions
• Meeting to be recorded and available via cable, Facebook, and WCPS website

Facilities Committee, 8:00 a.m.

The Washington County Public Schools Facilities Committee will meet on May 7, 2021, to review and approve the meeting agenda. The agenda contains only procedural items, with no discussions or decisions on facility projects, contracts, or other matters. Public access is restricted due to COVID-19; community members must request access by the prior day.

• Approval of the May 7, 2021, meeting agenda as a consent item
• No public access to the meeting location; remote attendance by request only

Business Meeting, 6:00 p.m.

The Board of Education approved a consent agenda awarding multiple contracts, including a $2.18 million K-5 math core resource, classroom renovations at Springfield Middle School, and other procurements. The board also held a first reading of proposed changes to Policy BDE on board member standing committees. No old business was considered.

• Award of $2,182,300 for Elementary (K-5) Math Core Resource to LearnZillion, Inc.
• Award of $698,409 for class renovations at Springfield Middle School to GRC General Contractors, LLC
• Award of $90,660 for Elementary (PreK) Math Core Resource to The Math Learning Center
• Award of $111,005 for professional design services for modular classroom renovations at multiple schools to Noelker and Hull Associates, Inc.
• First reading of proposed changes to Policy BDE on board member standing committees

Finance Committee Meeting, 8:00 a.m.

The Washington County Public Schools Finance Committee is meeting on May 3, 2021, but the agenda contains only procedural items: approval of the meeting agenda and approval of prior meeting minutes. No substantive financial decisions, contracts, or policy changes are listed for discussion or action.

• Review and approval of the meeting agenda (action item)
• Approval of Finance Committee minutes from the previous meeting
• No public access to the physical meeting due to COVID-19 restrictions; remote access arranged by phone

Policy Review and Development Committee Meeting, 11:00 a.m. Conducted entirely in a Virtual Meeting format.

The Washington County Public Schools Policy Review and Development Committee will meet virtually on April 27, 2021. The committee will review and approve the meeting agenda and the minutes from the previous meeting. Items on the consent agenda will be considered for approval by a single motion, though specific items are not listed in the agenda text.

Business Meeting, 6:00 p.m.

The Washington County Board of Education will vote on a consent agenda awarding six contracts totaling over $1.8 million, including a $983,175 digital curriculum renewal and a $421,300 athletic field turf replacement at North Hagerstown High School. The board will also consider a memorandum of understanding with support personnel regarding temporary provisions to the negotiated agreement. Public comment is limited to six in-person speakers due to COVID-19 restrictions.

• Digital curriculum renewal for secondary education from Apex Learning at $983,175 over three years
• Textbooks for grades 9-10 and AP courses from Bedford, Freeman & Worth at $234,569.35
• HVAC equipment and services contract to Daikin Applied at unit prices
• Palo Alto network maintenance renewal from Skyline Technology Solutions at $95,946
• Apple computers purchase from Apple Inc. at $98,506

Curriculum and Instruction Committee - 3:00 p.m.

The Curriculum and Instruction Committee will meet on April 19, 2021, to call the meeting to order and approve the agenda. The meeting is procedural; no specific policy changes, proposals, or public hearings are listed. Due to COVID-19 restrictions, there is no in-person public access, but community members can call in after contacting the committee by April 16.

• Call to Order and Approval of the Agenda
• Review of attached agenda and previous meeting minutes
• No public in-person access; call-in option available by contacting Dr. Gary Willow

Human Resources Committee Meeting, 4:00 p.m.

The Washington County Public Schools Board of Education Human Resources Committee will review and approve the agenda for its April 13, 2021 meeting. Because of COVID‑19 restrictions, the meeting will be held with physical distancing, no public entry, and community members must request a call‑in number to attend.

• Review and approval of the meeting agenda (consent agenda item)

Facilities Committee, 8:00 a.m.

The Facilities Committee is meeting to review and approve its agenda and minutes from the previous meeting. No substantive decisions or discussions are listed; the meeting is purely procedural. Public access is restricted due to COVID-19.

• Call to order and approval of the April 9, 2021, agenda
• Approval of meeting minutes from a prior session

Business Meeting, 6:00 p.m.

The Washington County Board of Education is meeting to vote on a consent agenda containing six procurement contracts, including a $6,888,500 HVAC replacement at Smithsburg High School and a $1,330,000 roof replacement at Western Heights Middle School. The board will also consider a memorandum of understanding with the Washington County Teachers Association regarding sick leave cash-out and nominate candidates for the Maryland Association of Boards of Education board of directors. The meeting includes public comment periods under COVID-19 restrictions.

• HVAC replacement at Smithsburg High School awarded to Waynesboro Construction Company, Inc. at $6,888,500
• Western Heights Middle School roof replacement awarded to D Project, Inc. at $1,330,000
• Active Classroom Digital Resources renewal from Social Studies School Services at three-year total of $264,540
• PreK Take Home Library Books from Scholastic Education at $59,346
• Books for Elementary Advanced Learners from The Great Books Foundation at $85,935.59

Policy Review and Development Committee Meeting, 1:00 p.m. Conducted entirely in a Virtual Meeting format.

The Washington County Public Schools Policy Review and Development Committee is meeting virtually to approve the agenda for this meeting and the minutes from the previous meeting. No substantive policy discussions are listed; the meeting is purely procedural.

• Approval of the March 23, 2021 meeting agenda

Facilities and Enrollment Advisory Committee, 6:30 p.m. Conducted entirely in a Virtual Meeting format

The Facilities and Enrollment Advisory Committee will hold a virtual meeting on March 18, 2021, to call the meeting to order and approve the agenda. The only action listed is the approval of the agenda and minutes; no substantive items or decisions are on the agenda.

• Approval of the March 18, 2021 meeting agenda
• Approval of meeting minutes

Business Meeting, 6:00 p.m.

The Washington County Board of Education approved a consent agenda that awards contracts for insurance programs, a chiller replacement at North Hagerstown High School, professional development, and computer equipment. The board also discussed the Return to Learn Plan, which failed to pass. A Memorandum of Understanding with the Washington County Teachers Association was approved. The agenda and prior meeting minutes were also approved.

• Consent agenda: $910,706 for insurance programs to The Standard; $1,831,425 for chiller replacement at North Hagerstown High School; $55,850 for English Learner professional development; $89,623.63 for laptops, desktops, and monitors
• Discussion and vote on the WCPS Return to Learn Plan – motion failed
• Approval of Memorandum of Understanding with the Washington County Teachers Association regarding Article 7.7
• Approval of the Business Meeting agenda
• Approval of retreat, closed‑session, and business meeting minutes from February and March 2021

Curriculum and Instruction Committee - 3:00 p.m.

The Curriculum and Instruction Committee is scheduled to meet at the Center for Education Services. Due to COVID-19 restrictions, there will be no public access to the building.

• Meeting opening and agenda approval

Facilities and Enrollment Advisory Committee, 6:30 p.m. Conducted entirely in a Virtual Meeting format * Please note the meeting date change (from March 4) to March 11, 2021.

The Washington County Public Schools Facilities and Enrollment Advisory Committee (FEAC) is holding a virtual meeting to review and approve the agenda for this session and the minutes from the previous meeting. No substantive decisions or discussions are listed on the agenda.

• Meeting date changed from March 4 to March 11, 2021
• Only item: Call to Order and Approval of the Agenda

Joint Meeting with the Washington County Board of Education and the Washington County Board of County Commissioners, 1:30 p.m. will be conducted entirely in a Virtual Meeting format.

The Washington County Board of Education and the Board of County Commissioners will hold a virtual joint meeting to discuss the Board of Education's draft FY2022 General Fund Budget for Washington County Public Schools (WCPS). The meeting includes a presentation of the budget request and discussion with the commissioners.

• Presentation and discussion of WCPS Draft FY2022 General Fund Budget

Business Meeting and Public Hearing, 6:00 p.m.

The Washington County Board of Education will approve its meeting agenda and minutes, then hold a public hearing for comments on the FY2022 Draft General Fund Operating Budget. The board will also consider consent agenda items, including a renewal contract for tree trimming services and the purchase of 2,000 student desks for $219,540. All items will be voted on during the March 2, 2021 business meeting and public hearing.

• Approval of the Business Meeting agenda
• Approval of closed‑session and business meeting minutes from February 16, 2021
• Public hearing on the FY2022 Draft General Fund Operating Budget
• Renewal of unit‑price contract for tree trimming and removal (Antietam Tree Service, Carbaugh Tree Service, Preferred Arbor Care)
• Purchase of 2,000 student desks from Impact Office Products for $219,540

Policy Review and Development Committee Meeting, 11:00 a.m. Conducted entirely in a Virtual Meeting format.

The Policy Review and Development Committee will meet virtually to approve the meeting agenda. No specific policy proposals or discussions are listed on the agenda; the meeting appears to be procedural only.

• No substantive items listed; only agenda approval.

Facilities and Enrollment Advisory Committee, 6:30 p.m. Conducted entirely in a Virtual Meeting format

The Facilities and Enrollment Advisory Committee is meeting virtually to approve the meeting agenda and minutes from a prior meeting. The agenda contains only procedural items with no substantive decisions or discussions.

• Approval of the February 18, 2021 meeting agenda
• Approval of the meeting minutes

Budget Advocacy and Review Advisory Committee Meeting, 6:00 p.m.

The Budget Advocacy and Review Advisory Committee will hold a procedural meeting to review and approve its agenda. The meeting is closed to the public due to COVID-19; community members must call in for access. No substantive decisions or discussions are listed.

Business Meeting, 6:00 p.m.

The board will consider ratifying an emergency procurement of 2,000 commercial air purifiers at a cost of $1,118,600. It will also vote on a consent agenda awarding multiple technology and facility contracts, including wireless upgrades and modular classroom design at South Hagerstown High School. Additionally, the board will approve FY2021 budget adjustments.

• Emergency procurement of 2,000 commercial air purifiers from Timilon Corporation for $1,118,600
• Award wireless access points contract to Skyline Technology Solutions for $146,832
• Award wireless management controller contract to CDWG for $264,600
• Renew Aperture Cloud Security Software for five-year cost of $498,000
• Award professional design services for modular classroom at South Hagerstown High School to Proffitt & Associates for $73,450

Facilities Committee, 8:00 a.m. Conducted entirely in a Virtual Meeting format *NOTE: Change in meeting date.

The Washington County Public Schools Facilities Committee is meeting virtually on February 12, 2021, due to COVID-19 restrictions. The agenda includes a call to order, approval of the agenda, and approval of minutes from the previous meeting. No major decisions or capital projects are listed for discussion.

• Meeting date changed to February 12, 2021
• Meeting format is virtual due to COVID-19 pandemic
• Public access is by phone; no in-person attendance at the Center for Education Services

Budget Advocacy and Review Advisory Committee Meeting, 6:00 p.m.

The Budget Advocacy and Review Advisory (BARC) Committee will meet at the Center for Education Services. Due to COVID-19 restrictions, there is no public access to the physical location. Community members must contact Jeff Proulx by February 5 to receive a call-in number.

• Approval of the meeting agenda

Human Resources Committee Meeting, 4:00 p.m. Conducted entirely in a Virtual Meeting format

The Human Resources Committee of the Washington County Board of Education met virtually on February 9, 2021, due to COVID-19 restrictions. The meeting was limited to approving the agenda and the minutes of a prior meeting; no substantive policy or financial matters were discussed.

• Approval of the February 9, 2021 meeting agenda
• Approval of the previous meeting's minutes (file attached)

Facilities Enrollment Advisory Committee, 6:30 p.m. Conducted entirely in a Virtual Meeting format

The Washington County Public Schools Facilities Enrollment Advisory Committee (FEAC) is holding a virtual meeting to approve its agenda and minutes from a prior meeting. The meeting is conducted entirely via Zoom due to COVID-19 restrictions. No substantive decisions or proposals are listed on the agenda.

• Approval of the February 4, 2021 meeting agenda
• Approval of posted minutes from a prior meeting

District Committee on Assessments, 4:00 p.m.

The Washington County Public Schools District Committee on Assessments is meeting on February 4, 2021, at 4:00 p.m. The only item on the agenda is the call to order and approval of the agenda itself. Due to COVID-19 restrictions, the meeting is closed to the public, but community members can call in by contacting Dr. Peggy Pugh. The agenda contains no substantive discussion or decisions beyond approving the agenda and minutes.

• No substantive items on the agenda; only call to order, approval of agenda, and approval of prior minutes

Work Session, 2:00 p.m. NOTE: The meeting will be Conducted entirely in a Virtual Meeting format.

The Washington County Board of Education will hold a virtual work session to discuss the Superintendent's FY2022 Recommended Budget. The board will also approve the meeting agenda. Public comments can be submitted in writing due to COVID-19 gathering restrictions.

• Discussion of Superintendent's FY2022 Recommended Budget
• Meeting conducted virtually via Antietam Cable, Facebook, and WCPS website

Business Meeting, 6:00 p.m. NOTE: The meeting will be Conducted entirely in a Virtual Meeting format.

The Board will adopt the Superintendent's FY2022 General Fund Budget, approve a $1,098,319 modular classroom contract at South Hagerstown High School, and accept a $47,000 donation of athletic cleats from Dick's Sporting Goods. The meeting is held virtually with no public comment due to COVID-19.

• Adoption of the Superintendent's FY2022 General Fund Budget (no dollar amount specified)
• Approval of a $1,098,319 contract with Modular Genius for a modular classroom at South Hagerstown High School
• Acceptance of a $47,000 donation of 1,008 pairs of athletic cleats from Dick's Sporting Goods in partnership with Kids In Need Foundation
• Consent agenda approval: vehicle parts, supplies, and service; device repairs (iFixYouri Corp. and Lifeline Rescue); school-based mental health provider renewals (Mental Health Center of Western MD and San Mar Children's Home)

Finance Committee Meeting, 8:00 a.m. * PLEASE NOTE the meeting date has changed to Friday, January 29, at 8 a.m.

The Washington County Public Schools Finance Committee will meet on January 29, 2021, primarily to call the meeting to order and approve the agenda. The agenda text lists no other substantive items for discussion or decision.

• Only procedural item: call to order and approval of the agenda

Curriculum and Instruction Committee - 4:00 p.m.

The Curriculum and Instruction Committee will hold a routine meeting to approve the agenda and minutes from the previous session. No substantive policy decisions or public hearings are listed on the agenda.

• Call to order and approval of the agenda
• Approval of meeting minutes from a prior session

Board of Education's Ethics Advisory Panel Closed Session, 1:30 p.m. Conducted entirely in a Virtual Meeting format

The Washington County Board of Education's Ethics Advisory Panel will meet in a closed, virtual session on Wednesday, Jan. 20, 2021, from 1:30 p.m. to 2:00 p.m. The meeting is convened under Maryland Code §3-305(b)(1,7,13). No specific agenda items beyond the opening are listed.

• Meeting Opening – closed session per Md. Code §3-305(b)(1,7,13)

Business Meeting, 6:00 p.m. Via a Virtual Meeting format

The Washington County Board of Education approved its agenda and minutes, then moved to approve several contracts. The consent agenda authorized purchases of four network servers for $89,020, a Student Information System renewal for $112,925.75, and thirty‑two Microsoft Virtual Desktops for $150,000. The board also approved contract agreements with the Washington County Teachers Association for the 2020‑2021 school year and with the Washington County Administrators and Supervisors Association for the 2021‑2022 school year.

• Approve purchase of four network servers from Applied Technology Services for $89,020
• Approve renewal of Student Information System with Edupoint Educational Systems for $112,925.75
• Approve acquisition of thirty‑two Microsoft Virtual Desktops from Bell Techlogix for $150,000
• Approve contract with Washington County Teachers Association for the 2020‑2021 school year
• Approve contract with Washington County Administrators and Supervisors Association for the 2021‑2022 school year

Business Meeting, 6:00 p.m. Via a Virtual Meeting format

The Washington County Board of Education held a virtual business meeting and voted on several action items, including a multi-year memorandum of understanding with support staff, approval of academic calendars for the next two school years, and agreements with the Smithsburg Athletic Booster Club. The board also approved standing committee assignments and recognized two teachers for state-level teaching awards. No public comment was taken due to the COVID-19 pandemic.

• Approved a Memorandum of Understanding with Washington County Educational Support Personnel (WCESP) for 2020-2021, 2021-2022, and 2022-2023 school years
• Approved proposed Academic Year Calendars for 2021-2022 and 2022-2023
• Approved First Amendment to Memorandum of Understanding with the Smithsburg Athletic Booster Club, Inc.
• Approved Naming Rights Agreement with the Smithsburg Athletic Booster Club, Inc.
• Approved Board Member Standing Committee assignments