Ann Arbor Public Schools public meetings in 2020

6:00 PM - Trustee Lightfoot and Trustee Nelson Farewell Reception / 7:00 PM - Regular Meeting - Electronic Meeting

The Board of Education held a regular meeting to reconfirm the Extended COVID-19 Learning Plan. The session included discussions on student enrollment, bond updates, and food service equipment.

• Approved 2019 Bond: Preliminary Phase I Plan
• Approved purchase of mobile freezers, transport carts, and pick-up stations for $113,097.95
• Approved purchase of breakfast merchandising carts for $62,401.41
• Accepted donation of 2,000 face masks from Underground Printing
• Reconfirmed the Extended COVID-19 Learning Plan and instructional delivery methods

The Board approved the purchase of food service equipment for a classroom feeding model and the preliminary Phase I plan for the 2019 Bond. Members also reconfirmed the COVID-19 Extended Continuity of Learning Plan and accepted a donation of 2,000 facemasks.

• Approved $175,499.36 for food service equipment from Stafford-Smith Inc. and CKEPUSA (7-0)
• Approved 2019 Bond: Preliminary Phase I Plan (7-0)
• Reconfirmed COVID-19 Extended Continuity of Learning Plan (7-0)
• Approved donation of 2,000 window facemasks from Underground Printing (7-0)
• Approved minutes from December 9, 2020 meeting (7-0)
• Scheduled closed session for January 8, 2021 at 4:00 PM (7-0)

7:00 PM - Regular Meeting - Electronic Meeting

The Ann Arbor Board of Education is holding a regular meeting virtually. After procedural items, the board will hear public comments submitted on the Extended COVID-19 Learning Plan, with several parents and community members advocating for a return to in-person instruction. The meeting also includes a moment of silence and introduction of a non-voting member.

• Public comments from six speakers, including Joan Keiser, Dr. Lilia Cortina, Jason Kosnoski, Jesse Kauffman, Jamie Pero, and Mike Shriberg, addressing COVID-19 school closures and reopening
• Moment of silence in memory of former board member Delia Anne (Dee) Johnson
• Motion to approve the agenda passed unanimously by the seven board members

The Board of Education approved a contract annex for a walk-in cooler at Scarlett. Members also approved the meeting schedule for January through June 2021 and several sets of previous meeting minutes.

• Approved Annex #AN-2011: Scarlett Walk-in Cooler - Lauzzana (7-0)
• Approved Minutes from December 2, 2020 Study Session (7-0)
• Approved Minutes from November 18, 2020 Regular Meeting (7-0)
• Approved Board of Education Meeting Schedule January-June 2021 (7-0)

6:00 PM - Study Session - Electronic Meeting

The Ann Arbor Board of Education holds a study session to discuss the preliminary Phase I plan for the 2019 bond. Public commentary is limited to 30 minutes; two citizens have signed up. The meeting is conducted remotely due to the governor's executive order.

• Study session on 2019 Bond Preliminary Phase I Plan (presentation and discussion)
• Two public commentators signed up: Julia Madison-Williams and Kimberly Monroe
• Remote electronic meeting per executive order
• Public comments must be emailed three hours prior

The board held a study session featuring a presentation by Mr. Lauzzana regarding the 2019 Bond Preliminary Phase I Plan. No substantive decisions or votes were taken on the plan during this meeting.

• Adjourned meeting at 7:47 pm (7-0)

2:00 PM - FINANCE AUXILIARY COMMITTEE - Electronic Meeting

The Ann Arbor Public Schools Finance Auxiliary Committee will meet electronically to discuss and review several items, including a food service equipment purchase recommendation, monthly monitoring reports for September and October, and an amended bid tab. Public commentary is limited to 30 minutes at the start of the meeting. No actions are scheduled; items are for discussion only.

• Food Service Equipment Purchase Recommendation
• Monthly Monitoring Reports: September and October
• Amended Bid Tab
• Review of November 12, 2020 Finance Committee Minutes
• Public Commentary sign-ups

The committee reviewed and accepted the minutes from the November 12, 2020 meeting. Other items including food service equipment, monitoring reports, and a bid tab were discussed, but no formal decisions were recorded.

• Accepted November 12, 2020 Finance Committee minutes

1:00 PM - PERFORMANCE COMMITTEE - Electronic Meeting

The Ann Arbor Public Schools Performance Committee will review and discuss draft results from a fall survey of district staff. No votes or formal decisions are listed on the agenda; the meeting is primarily a discussion session. Public commentary is limited to emailed comments read aloud.

• Review of draft AAPS Fall Survey - Staff Results
• Approval of agenda and minutes from previous meeting
• Public commentary via email (30-minute limit)

The committee approved the agenda and previous meeting minutes. Members reviewed staff response results from the fall survey. The committee decided to cancel the December 17 meeting.

• Approved agenda and previous meeting minutes
• Cancelled Performance Committee meeting on 12/17

7:00 PM - Regular Meeting - Electronic Meeting

The Ann Arbor Public Schools Board approved a donation of a tire‑balancing machine to the Pioneer Auto Lab and accepted the district's 2019‑20 annual financial audit. It also re‑confirmed the delivery of instruction outlined in the Extended COVID‑19 Learning Plan and directed the superintendent to report the instructional method to CEPI. Additional items included a report on the Reimagine Learning/Continuity of Learning Plan and discussion of a walk‑in cooler for Scarlett Middle School.

• Approve donation of a tire‑balancing machine from Germain Honda to the Pioneer Auto Lab
• Accept the 2019‑20 Annual Financial Audit as presented
• Monthly re‑confirmation of the Extended COVID‑19 Continuity of Learning Plan
• Report on the Reimagine Learning/Continuity of Learning Plan Fall 2020
• Discussion of Annex #AN‑2011: Scarlett Walk‑in Cooler – Lauzzana

The Board re-confirmed the delivery of instruction for the District’s Extended COVID-19 Learning Plan and accepted the 2019-20 annual financial audit. The Board also approved donations and the minutes from the November 11, 2018 meeting.

• Re-confirmed COVID-19 Extended Continuity of Learning Plan (7-0)
• Accepted 2019-20 Annual Financial Audit (7-0)
• Approved donations (6-0)
• Approved minutes from November 11, 2018 meeting (6-0)
• Approved meeting agenda (6-0)

1:00 PM - FINANCE AUXILIARY COMMITTEE - Electronic Meeting

The Finance Auxiliary Committee will meet electronically to discuss the 2019-20 Annual Financial Audit and a Scarlett Walk-in Cooler item. They will also review minutes from previous meetings and allow public commentary. No votes or decisions are scheduled—items are for discussion only.

• Review of September 9, 2020 Finance Committee minutes
• Review of October 7, 2020 Finance Committee minutes
• Public commentary limited to 30 minutes at meeting start
• Discussion of Scarlett Walk-in Cooler
• Discussion of 2019-20 Annual Financial Audit Review

The committee reviewed and accepted the minutes from the September 9 and October 7, 2020 meetings. Other items were discussed, but no formal decisions were recorded.

• Accepted September 9, 2020 meeting minutes
• Accepted October 7, 2020 meeting minutes

7:00 PM - Regular Meeting - Electronic Meeting

The Ann Arbor Public Schools Board of Education meets to hear public commentary on the Extended COVID-19 Learning Plan, with citizens urging in-person learning or outdoor activities. The agenda includes only procedural items: call to order, roll call, pledge, agenda approval (already passed), and introduction of a non-voting member. No substantive votes or decisions are scheduled.

• Public comment on remote learning challenges and student failure rates
• Public comment urging outdoor alternatives for winter sports and extracurricular activities
• Public comment criticizing board leadership on return to in-person instruction
• Agenda approval motion carried unanimously

The board held an electronic meeting consisting primarily of public commentary and administrative updates. The only substantive actions taken were the approval of the meeting agenda and the minutes from the October 28, 2020, regular meeting.

• Approved the meeting agenda (7-0)
• Approved minutes from the October 28, 2020 Regular Meeting (7-0)

7:00 PM - Regular Meeting - Electronic Meeting

The Ann Arbor Public Schools Board of Education will hold a regular electronic meeting. The primary substantive agenda item is public commentary, where community members have submitted written comments regarding the Extended COVID-19 Learning Plan, with many expressing concerns about remote learning for young children and students with IEPs. No votes or decisions are listed on the agenda.

• Public commentary on Extended COVID-19 Learning Plan (written comments submitted)
• Moment of silence for Rachel Salamone
• Introduction of non-voting member
• Motion to approve agenda

The Board approved contracts for road salt, snow removal, and emergency ductwork repair. Members also re-confirmed the district's Extended COVID-19 Learning Plan and scheduled a closed session for attorney/client privilege.

• Approved $87,217 bulk salt purchase from Morton Salt Company and Detroit Salt Company
• Approved 2-year snow removal contract with AM Services not to exceed $206,220 annually
• Approved $77,800 emergency ductwork repair contract with W.J. O’Neil
• Approved minutes from October 14, 2020 meeting
• Re-confirmed delivery of instruction in the Extended COVID-19 Learning Plan
• Approved closed session for November 5, 2020 at 2:00 PM for Attorney/Client Privilege

3:00 PM - PERFORMANCE COMMITTEE - Electronic Meeting

The Ann Arbor Public Schools Performance Committee will discuss the draft AAPS Fall Survey results for students and parents. The meeting also includes routine items like approving the agenda and minutes, public commentary, and agenda planning. No votes or decisions are scheduled; this is a discussion-only meeting.

• Review draft AAPS Fall Survey - Student and Parent Results
• Public commentary via email submissions (30-minute limit)
• Approval of agenda and minutes from previous meeting
• Agenda planning for future meetings

The committee reviewed draft results from the AAPS Fall Student and Parent surveys. Members discussed adding a slide on survey limitations and planning a further assessment before mid-term. The committee scheduled a review of staff survey results for November 19.

• Approved agenda and minutes from the previous meeting

6:00 PM - Study Session - Electronic Meeting

The Ann Arbor Public Schools Board of Education held a study session with public commentary limited to 30 minutes. No substantive decisions were on the agenda; the board heard comments from five residents about the COVID-19 pandemic, in-person learning readiness, virtual learning impacts, and mental health concerns. The meeting also included procedural items such as call to order, roll call, introduction of non-voting member, and a motion to approve the agenda, which carried.

• Public comments from five residents on COVID-19 metrics, school building readiness, virtual learning effectiveness, and mental health/financial impacts
• Motion to approve agenda as presented was passed (6 yes votes)

The board met for a study session featuring a presentation by Mr. Lauzzana and Mr. Rice regarding COVID-informed school buildings. No substantive policy decisions or budget approvals were recorded during this session.

• Approved the meeting agenda
• Adjourned the meeting at 8:14 PM

11:00 AM - PLANNING COMMITTEE - Electronic Meeting

The Planning Committee will discuss an update to the AAPS Extended COVID-19 Continuity of Learning Plan. Public commentary is limited to 30 minutes at the start. The committee will also review and approve the agenda and minutes from the previous meeting.

• Discussion of AAPS Extended COVID-19 Continuity of Learning Plan update

The Planning Committee met electronically to review the agenda and minutes from the previous meeting. A presentation was given regarding the AAPS Extended Continuity of Learning update.

• Approved agenda and minutes of the previous meeting

7:00 PM - Regular Meeting - Electronic Meeting

The board will hear an update on the Reimagine Learning and Extended Continuity of Learning Plan for Fall 2020. First briefings will cover three procurement items: road salt purchase, snow removal contract, and emergency ductwork repair at Slauson. A monthly financial monitoring report for August 2020 is also on the agenda. The meeting includes a moment of silence for Ebone' Lynne Copeland, public commentary, and approval of prior meeting minutes.

• Update on Reimagine Learning/Extended Continuity of Learning Plan Fall 2020
• First briefing: Road Salt Purchase (Annex AN-2008)
• First briefing: Snow Removal Contract for 3 zones (Annex AN-2009)
• First briefing: Slauson Emergency Ductwork Repair (Annex AN-2010)
• Monthly Monitoring Report - August 2020

The board approved the meeting agenda and the minutes from the September 30, 2020, regular meeting. No substantive board actions were taken during the session.

• Approved meeting agenda (6-0)
• Approved September 30, 2020 Regular Meeting minutes (5-0)

4:00 PM - FINANCE AUXILIARY COMMITTEE - Electronic Meeting

The Finance Auxiliary Committee will review and discuss several operational items. Topics include a road‑salt purchase, a snow‑removal contract covering three zones, emergency ductwork repairs at Slauson, the August monthly monitoring report, and an update on Michigan state aid.

• Road Salt Purchase
• Snow Removal Contract (3 zones)
• Slauson Emergency Ductwork Repair
• August Monthly Monitoring Report
• Update: Michigan State Aid

The committee met electronically to review several items, including road salt purchases and snow removal contracts. No formal votes or final decisions were recorded in the minutes.

7:00 PM - Regular Meeting - Electronic Meeting

The Ann Arbor Public Schools Board of Education voted to approve a Data Points Dashboard that will inform metrics for returning to in-person school. The board also discussed an update on the Reimagine Learning Fall 2020 Plan and considered an Extended Continuity of Learning Plan. Several facility and contract items were approved on the consent agenda, including solar installations at four schools, demolition of buildings on Clague property, a new playground at Bryant Preschool, and a contract with Pediatric Therapy Associates for special education services. The board also reviewed a draft Responsible Contractor policy.

• Approval of COVID metrics dashboard to inform return-to-school decisions
• Solar installations at 4 schools (Annex AN-2000)
• Demolition of buildings on adjacent Clague property (Annex AN-2001)
• Addition of Bryant Preschool playground (Annex AN-2002)
• Contract with Pediatric Therapy Associates for special education services (Annex AN-2003)

The Board approved a Data Points Dashboard to inform metrics for returning to in-person schooling and adopted an Extended Continuity of Learning Plan. Several facility projects and a new responsible contractor policy were also approved.

• Approved Data Points Dashboard for in-person school metrics (7-0)
• Approved Extended Continuity of Learning Plan (6-1)
• Adopted Board Policy 3055 - Responsible Contractor (7-0)
• Approved solar installations at 4 schools (7-0)
• Approved demolition of buildings on adjacent Clague property (7-0)
• Approved addition of Bryant Preschool Playground (7-0)
• Approved Pediatric Therapy Associates Contract (7-0)
• Approved MHSAA Membership Renewal 2020-21 (7-0)

7:00 PM - Regular Meeting - Electronic Meeting

The Ann Arbor Public Schools Board of Education met remotely. The board approved an agenda that added a discussion about having spectators at football games. The remainder of the meeting consisted of public commentary, with several residents criticizing the district's online learning plan, particularly for special education students, and questioning why fall sports were allowed while schools remained closed.

• Motion to approve the agenda with an added discussion about sports (carried 6-1)
• Motion to discuss allowing spectators at football games (carried 7-0)
• Public comments from Laura Schram, Jesse Kauffman, Alyson Robbins, Tracy McKeown, Jason Allgood, and Elizabeth Hill on remote learning and special education
• Introduction of a non-voting member
• Roll call and call to order

The Board approved several emergency purchases for PPE and school supplies, as well as digital music instruction tools. A proposal to allow two spectators per player at football games was denied, and motions to cancel fall sports received no support.

• Approved purchase of Digital Music Instruction and Virtual Performance Tools (7-0)
• Approved emergency purchase of school and art supplies (7-0)
• Approved emergency purchase of Personal Protective Equipment (PPE) (7-0)
• Approved August 26, 2020 meeting minutes (7-0)
• Denied motion to allow up to two spectators per player at football games (2-5)
• Motion to cancel high-risk sports competitions received no support
• Motion to cancel all fall sports received no support

3:00 PM - PLANNING COMMITTEE - Electronic Meeting

The Ann Arbor Public Schools Planning Committee will review and approve the agenda and minutes from the previous meeting. It will hear public commentary expressing concerns about virtual instruction and requesting a return to in‑person schooling for younger grades. A participant also asked for disclosure of the COVID‑19 key metrics required by House Bill No. 5913. No formal decisions are recorded on the agenda.

• Review and approval of the agenda and minutes of the previous meeting
• Public commentary on virtual learning challenges and request for in‑person instruction for K‑5
• Request for disclosure of COVID‑19 key metrics per House Bill No. 5913 Sec.98a.(1)(g)
• Suggestions for enforced mask‑wearing policy and hybrid schooling model
• General discussion of the district’s return‑to‑school plan

The committee met electronically to discuss metrics for the 2020-21 transition to in-person school plans. No formal votes or decisions were recorded in the minutes.

4:00 PM - FINANCE AUXILIARY COMMITTEE - Electronic Meeting

The Ann Arbor Public Schools Finance Auxiliary Committee will discuss several items including solar installations at four schools, demolition of buildings on adjacent Clague property, and the addition of a preschool playground. They will also review a contract with Pediatric Therapy Associates and hold a preliminary discussion on the fall budget. No votes or decisions are scheduled; all items are listed for discussion only.

• Solar installations at 4 schools
• Demolition of buildings on adjacent Clague property
• Addition of Bryant Preschool playground
• Pediatric Therapy Associates contract
• Preliminary fall budget discussion

The committee held an electronic meeting to review several facility and contract items. The minutes record discussions on solar installations, building demolitions, and budget matters, but do not list any formal votes or decisions.

4:00 PM - CLOSED SESSION

The Ann Arbor Public Schools Board of Education voted to recess the meeting into a closed session to discuss attorney/client privileged information, as permitted under the Michigan Open Meetings Act. The motion, proposed by Glenn Nelson and seconded by Jeff Gaynor, carried. The board also reviewed minutes and adjourned the closed session.

• Motion to recess to closed session for attorney/client privilege information (carried)
• Review of meeting minutes
• Adjournment of closed session

The board recessed into a closed session to discuss attorney/client privileged information. The discussion focused on the Responsible Contractor policy. No other substantive decisions were recorded.

• Approved motion to recess to closed session for attorney/client privilege (6-0)

6:00 PM - Regular Meeting - Electronic Meeting

The Board will discuss an update on the Reimagine Learning Plan for the 2020-21 school year, which addresses COVID-19 impacts on instruction. Two consent agenda items are up for approval: a renewal of the Kajeet WiFi hotspot data plan for student connectivity, and a contract for playground engineered wood chips. The meeting also includes public commentary, reports, and approval of prior meeting minutes.

• Discussion of Reimagine Learning Plan 2020-21 Update
• Approve Annex Tech-47: Kajeet WiFi Hotspot Extended Data Plan renewal
• Approve Annex 20-011: Playground Engineered Wood Chips contract
• Approve minutes from August 19, 2020 Closed Session and Regular Meeting
• Public commentary including submitted comments from Stacy Ebron

The Board approved a three-year contract for playground engineered wood fiber and a purchase for WiFi hotspot extended data plans. Both items were funded through the General Fund.

• Approved three-year contract with AMS Grounds for engineered wood fiber at $63,360 annually (6-0)
• Approved $26,684.91 for Kajeet Wi-Fi Hotspot Extended Data Plan for 250 hotspots (6-0)
• Approved minutes from August 19, 2020 Closed Session (6-0)
• Approved minutes from August 19, 2020 Regular Meeting (6-0)

4:30 PM - CLOSED SESSION

This is a procedural closed-session meeting of the Ann Arbor Public Schools Board of Education. The board will vote to recess into closed session to discuss material exempt from disclosure under attorney/client privilege. No public business or decisions are scheduled.

• Motion to recess to closed session for attorney/client privilege information

The board recessed into a closed session to discuss information protected by attorney-client privilege. No substantive public decisions were recorded during this session.

• Approved motion to recess to closed session for attorney/client privilege information (5-0)

6:00 PM - Regular Meeting - Electronic Meeting

The Ann Arbor Public Schools Board of Education approved a consent agenda including the expansion of A2 Virtual+ Academy to elementary and middle school grades, purchases of digital reading materials and a digital library collection, and a donation. They also discussed an update on the Reimagine Learning Plan and postponed a discussion on a responsible contracting policy to a future meeting.

• Approved license agreements for virtual K-5 content at $192.95 per student (Florida Virtual) and middle school content at $150 per student (APEX Learning), funded by CARES/general funds
• Authorized $100,461.84 purchase of Renaissance MyON Reader system, offset by $70,000 annual savings from non-renewal of RazKids
• Authorized $342,000 purchase of OverDrive School Library Collection, with $50,000 annual maintenance starting 2021-22
• Accepted donation of an acoustic guitar from Maryann Fardig to Pioneer High School
• Postponed discussion of a Responsible Contracting Policy to September 16, 2020 meeting

The board approved several expenditures for digital learning tools and virtual academy expansions. A proposed responsible contracting policy was postponed to a future meeting.

• Approved A2 Virtual+ Academy expansion license agreements for APEX Learning ($150/student) and Florida Virtual ($192.95/student) (7-0)
• Approved purchase of Renaissance MyON Reader system for $100,461.84 (7-0)
• Approved purchase of OverDrive School Library Collection for $342,000 (7-0)
• Approved donation of an acoustic guitar to Pioneer High School (7-0)
• Postponed Responsible Contracting Policy to September 16 meeting (7-0)
• Approved minutes from August 12, 2020 Regular Meeting (7-0)
• Approved minutes from January 22 and February 12, 2020 Executive Sessions (7-0)

7:00 PM - Regular Meeting - Electronic Meeting

The Ann Arbor Board of Education met to ratify the district's COVID-19 Preparedness and Response Plan Policy and the Return to School Plan. The board also discussed virtual academy expansions and digital reading material purchases.

• Adoption of AAPS COVID-19 Preparedness and Response Plan Policy
• Adoption of AAPS COVID-19 Return to School Plan
• A2 Virtual+ Academy Expansion discussion
• Annex 20-002 Digital Academic Reading Materials Purchase discussion
• Annex 20-003 Digital Library Collection discussion

The Board approved the AAPS COVID-19 Preparedness and Response Plan Policy and the Return to School Plan Resolution. Additionally, the Board approved an employee contract and the minutes from the July 29, 2020 meeting.

• Approved AAPS COVID-19 Preparedness and Response Plan Policy and Return to School Plan Resolution (7-0)
• Approved employee contract (7-0)
• Approved July 29, 2020 regular meeting minutes (7-0)

6:00 PM - Regular Meeting - Electronic Meeting

The Ann Arbor Public Schools Board of Education is discussing the AAPS Reimagine Learning Plan for the 2020-21 school year, including public health protocols for in-person learning and a COVID-19 return-to-school plan. Public commentary reflects strong分歧 on the decision to start the year virtually, with some praising the safety focus and others urging hybrid options for essential workers' families. The board also considers a technology purchase for Chromebooks to support remote learning.

• Discussion of AAPS Reimagine Learning Plan Update including public health protocols for in-person learning
• First briefing on AAPS COVID-19 Preparedness and Response Plan Policy
• First briefing on AAPS COVID-19 Return to School Plan
• Special briefing on Chromebook purchase (ANNEX TECH-046) — 13,000 units from HP, with quotes attached
• Public commentary from 8 speakers addressing virtual learning concerns and essential worker families

The Board approved a district-wide technology purchase funded by the 2018 Technology Bond Fund. Additionally, the Board designated leadership roles for the MAISL Joint Risk Management Trust and approved previous meeting minutes.

• Approved $4,254,120.00 purchase of 13,000 Chromebooks, cases, licensing, and warranty (7-0)
• Designated Jill Minnick as Director and Dave Comsa as Alternate Director to the MAISL Joint Risk Management Trust (7-0)
• Approved June 24, 2020 Regular Meeting minutes (7-0)
• Approved July 15, 2020 Regular Meeting minutes (7-0)
• Approved July 22, 2020 Study Session minutes (7-0)

6:00 PM Study Session - Electronic Meeting

The Ann Arbor Board of Education held a study session to discuss the Ann Arbor Public Schools Learning Plan for 2020-21, including health considerations for fall reopening. The board heard public comments from community members advocating for safe remote learning or cautious in-person options. No formal vote was taken.

• Discussion of the 'Reimagine Learning Plan' for 2020-21 school year
• Public comments from Mark Creekmore proposing 'learning pods' and from Amy McKenna, Sonya Lewis, and a group of pediatricians on reopening safety
• Presentation of health considerations document for COVID-19 in schools
• Motion to approve the agenda carried 7-0
• Meeting adjourned at 10:40 PM

The board conducted a study session featuring presentations on the Reimagine Learning Plan 2020-21, COVID-19 health updates, and the Fall 2020 instructional plan. No substantive policy decisions or budget approvals were made during this session.

• Approved meeting agenda (7-0)
• Adjourned meeting at 10:40 PM (6-0)

6:00 PM Regular Meeting - Electronic Meeting

The Ann Arbor Public Schools Board of Education will vote on a motion to remove Trustee Jeff Gaynor from the office of Secretary per bylaw 1120, citing a pattern of unprofessional behavior. The board also hears public comments on fall reopening, staffing, mental health support, and testing plans for COVID-19.

• Motion to remove Trustee Jeff Gaynor from Secretary of the Board (bylaw 1120) — vote carried 6-0
• Public comments urging delayed school opening, increased staff and nurses, mental health resources, and COVID-19 testing
• Reports from Ann Arbor Education Association (AAEA)

The Board of Education removed Trustee Jeff Gaynor from the office of Secretary due to a pattern of unprofessional judgment and behavior. Trustee Susan Baskett was nominated and appointed as the new Secretary.

• Approved the meeting agenda
• Removed Trustee Jeff Gaynor from the office of Secretary (5-1)
• Appointed Trustee Susan Baskett as Secretary (6-0)

7:00 PM - Regular Meeting - Electronic Meeting

The Board of Education met to discuss the proposed FY 2020-21 budget and various facility and service contracts. Approved items included food service technology, water filter purchases, and architectural engineering services for school upgrades.

• Approval of $60,884.00 for food service point-of-sale tablets from the 2018 Technology Bond
• Approval of annual water filter purchases from Ferguson Plumbing Supply at $70,609 per year
• Approval of architectural engineering contracts with Fishbeck and Stantec for LED lighting and air conditioning upgrades
• Approval of Gilbane Building Company contract for 2019 Bond Program Management Services
• Approval of the FY 2020-21 Proposed Budget

The Board approved the proposed FY 2020-21 budget and the final FY 2019-20 budget amendment. Other actions included approving the superintendent's contract and authorizing several facility and technology purchases.

• Approved FY 2020-21 Proposed Budget (6-1)
• Approved final FY 2019-20 budget amendment (6-1)
• Approved superintendent's contract (5-1)
• Approved $60,884 purchase of food service point-of-sale tablets (7-0)
• Approved $70,609 annual water filter purchase for 2020-21 and 2021-22 (6-1)
• Approved architectural and engineering contracts for LED lighting and AC at 9 schools (6-1)
• Approved Gilbane Building Company contract for 2019 Bond Program Management Services (6-1)
• Delegated authority to Superintendent for summer purchases up to $250,000 per transaction (6-1)

3:00 PM - Regular Meeting - Electronic Meeting

The Ann Arbor School Board adopted the 2020-21 tax rate millage resolution and approved a notice calling for a public hearing on the 2020-21 budget. The board also approved a resolution to sell cell tower revenue and supported the WISD 2020-21 budget resolution. First briefings were heard on the final budget amendment for FY2019-20, the proposed FY2020-21 budget, and several procurement items including food service point-of-sale tablets, water filters, program management services for the 2019 bond, and LED lighting and air conditioning engineering for nine schools.

• Adopted 2020-21 Tax Rate Millage Resolution
• Approved notice for public hearing on 2020-21 budget (June 24, 2020)
• Approved resolution to sell cell tower revenue stream
• First briefing on final budget amendment for FY2019-20
• First briefing on FY2020-21 proposed budget and several procurement annexes

The Board adopted the 2020-21 Tax Rate Millage Resolution and approved the sale of a cell tower revenue stream. Members also scheduled a public hearing for the 2020-21 budget and supported the WISD 2020-21 Budget Resolution.

• Adopted 2020-21 Tax Rate Millage Resolution (5-0)
• Approved notice for June 24, 2020 public hearing on 2020-21 budget (5-0)
• Approved Cell Tower Revenue Stream Sale resolution (5-0)
• Supported WISD 2020-21 Budget Resolution (5-0)
• Approved May 27, 2020 meeting minutes (5-0)
• Approved donation as presented (5-0)

4:00 PM - FINANCE AUXILIARY COMMITTEE - Electronic Meeting

The Finance Auxiliary Committee will review several financial items, including a 2020-21 tax rate millage resolution, purchases for food service tablets and water filters, program management services for the 2019 bond, LED lighting and air conditioning engineering for nine schools, a fiber optic network, and a preview of the 2020-21 proposed budget. The meeting is held electronically due to Executive Order 2020-21, with public commentary accepted via email.

• 2020-21 Tax Rate Millage Resolution
• Food Service Point-of-Sale Tablet Purchase
• Water Filters Purchase
• Program Management Services for 2019 Bond
• LED Lighting & Air Conditioning Architectural Engineering Services for 9 Schools

The committee reviewed several items including the 2020-21 tax rate millage and the proposed budget. The only recorded action was the approval of the previous meeting's minutes.

• Approved Minutes of May 6, 2020

7:00 PM - Regular Meeting - Electronic Meeting

The Ann Arbor Public Schools Board of Education is discussing information items including a superintendent update on the ReImagine Learning Framework and April budget monitoring. The board will vote on several facility contracts in the consent agenda, including a $3.5 million paving project and an electric bus charging station installation.

• Approve contract to Bloom Roofing for Pioneer pool roof repair at $292,300
• Approve contract to Phoenix Contracting for Skyline High School dugouts at $404,500
• Approve contract to T&M Asphalt Paving for paving at Pioneer, Scarlett, and Carpenter at $3,522,915
• Approve contract to Huron Valley Electric for electric bus charging station at $189,000
• Approve contract to MEI Total Elevator Solutions for elevator repairs at Burns Park and Huron at $202,740

The Board approved multiple facility annexes for roof, elevator, and paving repairs, as well as the construction of dugouts at Skyline. The Board also approved the installation of electric bus charging stations.

• Approved Annex #SF20-001: Pioneer Roof Repair (7-0)
• Approved Annex #SF20-002: Skyline Dugouts Construction (6-1)
• Approved Annex #SF20-003: Paving Projects: Pioneer, Scarlett & Carpenter (7-0)
• Approved Annex #20-005: Electric Bus Charging Stations (7-0)
• Approved Annex #SF20-004: Elevator Repairs: Burns Park & Huron (7-0)
• Approved Minutes from May 23, 2020 Regular Meeting (7-0)
• Approved Minutes from May 20, 2020 Study Session (7-0)

5:30 PM Study Session - Electronic Meeting

The Ann Arbor Public Schools Board of Education holds a remote study session under Executive Order 2020-75. The main item is an update on planning for 2020 and beyond, presented by Swift. Public comments can be submitted via email.

• AAPS Update: Planning for 2020 & Beyond - Swift (discussion item with attached PDF)

The board held a study session featuring an update on planning for 2020 and beyond. No substantive decisions or votes were recorded during this meeting.

7:00 PM - Regular Meeting - Electronic Meeting

The Ann Arbor Public Schools Board of Education held a regular electronic meeting on May 13, 2020. The board discussed a COVID-19 update, previewed summer 2020 learning, and approved a consent agenda that included a $208,313.48 Schoology technology subscription (paid with CARES Act funds) and minutes from prior meetings. First briefings were held on several capital projects, including roof repairs, dugouts, paving, bus charging stations, and elevator upgrades.

• Approved Annex #20-004: Schoology technology subscription for $208,313.48 in Year 1, with subsequent years funded by CARES Act or other sources
• First briefing on Annex #SF20-001: Pioneer roof repair
• First briefing on Annex #SF20-002: Skyline dugouts construction
• First briefing on Annex #SF20-003: Paving projects at Pioneer, Scarlett, and Carpenter
• First briefings on electric bus charging stations (#20-005) and elevator repairs at Burns Park and Huron (#SF20-004)

The board approved a technology subscription for Schoology. Meeting minutes from April 15, April 22, and April 29 were also approved.

• Approved Annex #20-004: Schoology Technology Subscription (6-1)
• Approved April 15, 2020 Regular Meeting minutes (7-0)
• Approved April 22, 2020 Study Session minutes (7-0)
• Approved April 29, 2020 Regular Meeting minutes (7-0)

4:00 PM - FINANCE AUXILIARY COMMITTEE - Electronic Meeting

The Ann Arbor Public Schools Finance Auxiliary Committee will review several capital projects including roof repair, dugout upgrades, paving, and elevator repairs. They will also discuss the 2020 Capitol Bond Sale Update and the Spring 2020 Preliminary Budget Update. The meeting is held electronically due to the COVID-19 pandemic.

• Pioneer Roof Repair
• Skyline Dugouts Upgrade
• Paving Projects: Pioneer, Scarlett & Carpenter
• Electric Bus Charging Stations
• Elevator Repairs: Burns Park & Huron

7:00 PM - Regular Meeting - Electronic Meeting

The Ann Arbor Public Schools Board of Education meets electronically due to COVID-19. The board will receive a COVID-19 update and the March 2020 budget monitoring report. It will vote on amended agreements with several employee groups (AAAA, ASCSA, AFSCME-TSP, and Non-Bargained) and employment agreements for the Assistant Superintendent of Finance & Operations and the Deputy Superintendent/General Counsel. Public commentary is accepted via email.

• Approve amended agreements with AAAA, ASCSA, AFSCME-TSP, and Non-Bargained Groups
• Approve Assistant Superintendent for Finance & Operations employment agreement
• Approve Deputy Superintendent & General Counsel employment agreement
• First briefing on Annex #20-004: Schoology Technology Subscription
• Presentation of AAPS COVID-19 update and March 2020 budget monitoring report

The Board approved amended agreements for several staff associations and non-bargained groups. Additionally, employment agreements for the Assistant Superintendent of Finance & Operations and the Deputy Superintendent/General Counsel were approved.

• Approved amended agreements for AAAA, ASCSA, AFSCME-TSP, and Non-Bargained Groups (7-0)
• Approved Assistant Superintendent, Finance & Operations employment agreement (7-0)
• Approved Deputy Superintendent, General Counsel employment agreement (7-0)

5:30 PM - Study Session - Electronic Meeting

The Ann Arbor Public Schools Board of Education is holding a study session to discuss an update on the district's COVID-19 closure and next steps, as well as a preview of environmental sustainability initiatives related to the 2019 bond. The meeting is held electronically due to Executive Order 2020-21. Public comments were submitted via email and read aloud.

• Discussion of AAPS COVID-19 Closure Update & Next Steps
• Preview of Environmental Sustainability & Bond in the AAPS
• Public commentary from seven named citizens

The board conducted a study session featuring updates on COVID-19 closures and a report on environmental sustainability and bonds. No substantive policy or financial decisions were made during the meeting.

• Approved the agenda (6-0)
• Adjourned the meeting at 8:12 PM (7-0)

7:00 PM - Regular Meeting - Electronic Meeting

The Ann Arbor Public Schools Board of Education met electronically and discussed the COVID-19 closure update and a monthly budget report. They approved a consent agenda including a network infrastructure contract, emergency purchase of WiFi hotspot devices, authorization of 2020 Building and Site Bonds, a refrigerated food service truck purchase for $203,423, and a five-year student transportation contract renewal. The board also approved limited school of choice for 2020-21 (6-1) and tentative agreements with AAEA-Office Professionals and AAEA-Paraprofessionals.

• Emergency purchase of WiFi hotspot devices for students
• Purchase of three F-450 refrigerated box trucks for $203,423 ($127,004 from General Fund)
• Five-year renewal of student transportation contract with Durham Student Services (0% increase years 1-2)
• Resolution to authorize 2020 Building and Site Bonds
• Approved limited school of choice for 2020-21 (6-1 vote)

The Board approved a resolution to authorize 2020 Building and Site Bonds and passed tentative agreements with AAEA Office Professionals and Paraprofessionals. Other actions included approving the 2020 Board Goals and a resolution to suspend board policies to fulfill the Governor's Executive Order. The Board also approved limited school of choice for the 2020-21 school year.

• Authorized 2020 Building and Site Bonds (7-0)
• Approved limited school of choice for 2020-21 (6-1)
• Approved tentative agreement with AAEA-Office Professionals (7-0)
• Approved tentative agreement with AAEA-Paraprofessionals (7-0)
• Approved 2020 Board Goals (7-0)
• Approved resolution to suspend board policies per Governor's Executive Order (7-0)
• Approved Tech-043 Network Infrastructure contract and E-rate application (7-0)
• Approved Tech-044 emergency purchase of WiFi hotspot devices (7-0)

3:00 PM - FINANCE AUXILIARY COMMITTEE - Electronic Meeting

The Ann Arbor Public Schools Finance Auxiliary Committee is meeting electronically to review several financial items. These include a resolution to authorize 2020 building and site bonds, a student transportation contract, and the network infrastructure annual contract. The committee will also discuss the February 2020 budget monitoring report and the implications of COVID-19 on the 2019-20 budget.

• Resolution to authorize 2020 building and site bonds
• Student transportation contract review
• Network infrastructure annual contract and E-rate reimbursement application
• Refrigerated food service truck purchase
• 2019-20 budget outlook: COVID-19 implications

The committee approved the meeting agenda and the minutes from the previous meeting. Other items, including contracts and bond resolutions, were listed for review but no recorded decisions were made on them.

• Approved agenda and minutes of the previous meeting

7:00 PM - Regular Meeting - Electronic Meeting

The Ann Arbor Board of Education voted to approve a tentative agreement with the Ann Arbor Education Association (AAEA) and several consent agenda items, including a 2020 school bus purchase, an electric bus charging station, Eberwhite playground equipment, and a technology refresh. The meeting was held electronically due to Governor Whitmer's executive order. Public comments raised concerns about online learning and equity during the pandemic.

• Approve tentative agreement with AAEA (teacher contract)
• Approve 2020 school bus purchase (Annex B20-001)
• Approve electric school bus charging station (Annex B15-048)
• Approve Eberwhite playground equipment purchase (Annex 20-001)
• Approve technology refresh (Tech 12-042)

The Board of Education approved a tentative agreement with the Ann Arbor Education Association. Additionally, the board approved several purchases for school buses, charging stations, playground equipment, and technology.

• Approved Tentative Agreement with AAEA (6-0-1)
• Approved Annex B20-001: 2020 School Bus Purchase (7-0)
• Approved Annex B15-048: Electric School Bus Charging Station (7-0)
• Approved Annex 20-001: Eberwhite Playground Equipment Purchase (7-0)
• Approved Annex Tech 12-042: Technology Refresh (7-0)
• Approved February 19, 2020 Regular Meeting minutes (7-0)

MEETING CANCELED

The regular board meeting scheduled for March 11, 2020 was canceled. A coronavirus COVID‑19 health update was posted on the district website a2schools.org. Because the meeting did not occur, none of the agenda items—including a school bus purchase, electric bus charging station, playground equipment purchase, technology refresh, and approval of prior minutes—were acted upon.

• Annex B20-001: 2020 School Bus Purchase
• Annex B15-048: Electric School Bus Charging Station
• Annex 20-001: Eberwhite Playground Equipment Purchase
• Tech 12-042: Technology Refresh
• Approve Minutes from February 19, 2020 Regular Meeting

9:00 AM - PLANNING COMMITTEE

The Ann Arbor Public Schools Planning Committee will discuss updates on the Strategic Equity Framework, the Bryant Pattengill re-envisioning, the Special Education Improvement Plan, and board goals. Public commentary is also scheduled. No votes or decisions are listed; these are discussion items only.

• Strategic Equity Framework Update
• Bryant Pattengill Re-envision Update
• Special Education Improvement Plan Update
• Board Goals Update

The committee met to discuss the Strategic Equity Framework Update. No substantive decisions or votes were recorded in the minutes.

CANCELED DUE TO SEVERE WEATHER

The Ann Arbor Public Schools Board of Education meeting scheduled for February 26, 2020, was canceled due to severe weather predictions. Items on the agenda will be rescheduled to the following regular meeting.

• Meeting canceled — no decisions made.

7:00 PM - Regular Meeting - Forsythe Middle School

The Ann Arbor Public Schools Board of Education approved consent agenda items including multiple roofing contracts totaling $2,829,073 for summer 2020 roof repairs at several schools, a $423,000 contract for high school track resurfacing, and a $26,954.64 playground equipment purchase for Wines Elementary funded by the PTO. The board also held first briefings on purchasing school buses, electric bus charging stations, Eberwhite playground equipment, and technology refresh, as well as second briefings on renovation projects.

• Approved contract to Star Trac Enterprise for high school track resurfacing, $423,000 from Sinking Fund
• Approved five roofing contracts totaling $2,829,073 for A2 STEAM, Balas Administration Building, Eberwhite Elementary, Forsythe Middle School, and Freeman Environmental Education
• Approved playground equipment purchase for Wines Elementary, $26,954.64 from Wines Parent Teacher Organization
• First briefing on 2020 school bus purchase and electric bus charging station
• Second briefing on Bryant and Pattengill Phase 2 renovations

The Board approved several facility projects, including roofing and playground work. It also approved a resolution for tentative agreements and various administrative items via a consent agenda.

• Approved High School Running Track Resurfacing (6-0)
• Approved Summer 2020 Roofing Projects (6-0)
• Approved Wines Playground project (6-0)
• Approved Supplemental Furniture Purchase (6-0)
• Approved Bryant and Pattengill Phase 2 Renovations (6-0)
• Approved resolution to approve tentative agreements (6-0)
• Approved donations as presented (6-0)
• Approved minutes from Jan 29, Feb 5, Feb 11, and Feb 12 meetings (6-0)

5:30PM - CLOSED SESSION - Forsythe Middle School

The Ann Arbor Public Schools Board of Education met at Forsythe Middle School to conduct a closed session. The board voted to hold the session under attorney/client privilege rules, reviewed the meeting minutes, and then adjourned the session.

• Motion to hold a closed session for attorney/client privilege information
• Review of meeting minutes
• Adjournment of the closed session

The board met in a closed session to review previous minutes and discuss matters under attorney-client privilege. No substantive public decisions were recorded in these minutes.

6:30 PM - Special Meeting - Forsythe Middle School

This special meeting of the Ann Arbor Public Schools Board of Education was held to appoint a trustee to fill the seat vacated by Harmony Mitchell. Seven candidates gave public statements, and after deliberation the board voted to appoint Glenn Nelson until December 31, 2020.

• Seven applicants gave public statements: Rachel Brichta, Lisa Farmer, Anna Foster, Jamila James, Maggi Kennel, Glenn Nelson, Mikhail Zolikoff
• Board voted 6-0 to appoint Glenn Nelson to fill the vacant seat through December 31, 2020
• Appointed trustee Glenn Nelson took the constitutional oath of office

The board held a special meeting to select a candidate to fill a vacancy. Following public statements and multiple voting rounds, the board appointed Glenn Nelson to the seat vacated by Harmony Mitchell.

• Approved the meeting agenda (6-0)
• Appointed Glenn Nelson to fill the board seat vacated by Harmony Mitchell until December 31, 2020 (6-0)

12:30 PM - Special Meeting - Courtyard Marriott

The AAPS Board of Education is holding a special meeting to interview applicants for an open trustee position. The schedule includes individual interviews throughout the afternoon and a review of voting procedures.

• Interviews for Anna Foster
• Interviews for Mikhail Zolikoff
• Interviews for Glenn Nelson
• Interviews for Jamila James
• Interviews for Lisa Farmer, Maggi Kennel, and Rachel Brichta

The board held a special meeting to interview six applicants for an open seat. No substantive decisions or votes were recorded regarding the applicants.

• Interviewed Anna Foster
• Interviewed Mikhail Zolikoff
• Interviewed Glenn Nelson
• Interviewed Jamila James
• Interviewed Lisa Farmer
• Interviewed Maggi Kennel

9:00 AM - FINANCE AUXILIARY COMMITTEE

The Finance Auxiliary Committee of Ann Arbor Public Schools will review and approve agenda and minutes, hear public commentary, and discuss several items for review including 2020 school buses, electric bus charging, refrigerated trucks, Eberwhite Playground, technology refresh, and the 2019 bond.

• Discussion of 2020 School Buses
• Discussion of Electric Bus Charging
• Discussion of Refrigerated Trucks
• Discussion of Eberwhite Playground
• Discussion of 2019 Bond

6:00 PM - Study Session - Forsythe Middle School

This study session includes presentations on implementing sustainability with the 2019 bond, an overview of bond basics, and projected housing development and growth. The board also receives public commentary.

• Special commentary by Dan Ezekiel of Sierra Club on implementing sustainability with the 2019 bond
• Special commentary by Alexis Blizman of Ecology Center on implementing sustainability with the 2019 bond
• Presentation on bond basics by bond counsel Amanda Van Dusen, Thomas D. Colis, and financial advisor Paul R. Stauder
• Presentation on projected housing development and growth by Dick Mitchell and Kevin Stansbury of Mitchell Mouat Architects

The board conducted a study session featuring presentations on 2019 Bond basics and projected housing development and growth. No substantive policy or spending decisions were made during this meeting.

• Approved the agenda (5-0)
• Adjourned the meeting at 9:24 PM (5-0)

7:00 PM - Regular Meeting - Forsythe Middle School

The Ann Arbor Public Schools Board of Education will vote on adopting the 2019 Superintendent Evaluation. They will also hear a presentation on the City of Ann Arbor's A2 Zero 2030 Carbon Neutrality Initiative and receive first briefings on several capital projects including track resurfacing, roofing, and playground equipment. The board will review the December budget monitoring report and 2020 budget preview.

• Adoption of 2019 Superintendent Evaluation
• Presentation on A2 Zero Carbon Neutrality Initiative by Sustainability Manager Missy Stults
• First briefing on high school running track resurfacing (Annex SF-028)
• First briefing on Summer 2020 roofing projects (Annex SF19-029)
• First briefing on Wines playground equipment (Annex 19-013)

The Board of Education approved the 2019 evaluation of the Superintendent. Other actions included approving the meeting agenda, previous meeting minutes, and a list of donations.

• Adopted 2019 Superintendent Evaluation (5-1)
• Approved meeting agenda (6-0)
• Approved January 15, 2020 meeting minutes (6-0)
• Approved donations as presented (5-0)

6:00 PM - CLOSED SESSION - Balas Administration Building

The Ann Arbor Public Schools Board is meeting in closed session, as permitted under the Michigan Open Meetings Act, to conduct an evaluation of the superintendent. The board voted in open session on January 15, 2020, to hold this closed session. No other business is on the agenda.

• Closed session under MCL 15.268 Section 8(a) for superintendent evaluation
• Review of minutes from previous closed sessions

3:30 PM - FINANCE AUXILIARY COMMITTEE

The Finance Auxiliary Committee will discuss several capital projects including high school track resurfacing, summer roofing projects, playground upgrades, and renovations at Bryant/Pattengill. They will also review the December monthly monitoring report, the 2020-2021 budget timeline, and 3-year budget projections. All items are listed for discussion only; no formal votes are scheduled.

• High schools running track resurfacing
• Summer 2020 roofing projects
• Wines playground upgrades
• Bryant/Pattengill Phase 2 renovations
• 2020-2021 budget timeline review

6:00 PM - Organizational Meeting / Study Session - Forsythe Middle School

The Ann Arbor Public Schools Board of Education holds its annual organizational meeting, where it will elect a President, Vice President, Secretary, and Treasurer for the coming year. The board will also appoint a parliamentarian and assign members to auxiliary committees such as Finance and Planning. A discussion on a trustee vacancy is scheduled.

• Election of board officers: President, Vice President, Secretary, Treasurer
• Appointment of Parliamentarian (previous appointee Lightfoot in 2018)
• Committee assignments: Finance Auxiliary Committee (2019: Gaynor Chair, Lazarus, Mitchell) and Planning Committee (2019: Kelly Chair, Baskett, Johnson)
• Discussion of trustee vacancy (item 4B)
• Moment of silence in memory of Alec T. Vorhoff

The Board conducted its organizational meeting to elect officers and assign committee roles. The Board approved a list of designated participating groups and the official meeting schedule. A closed session for the Superintendent's evaluation was also scheduled.

• Approved designated groups to participate at Board meetings (6-0)
• Approved the Board Meeting schedule (6-0)
• Approved closed session for Superintendent Evaluation on January 22, 2020 (6-0)
• Appointed Rebecca Lazarus as Parliamentarian
• Accepted resignation of Trustee Harmony Mitchell

3:00 PM - PLANNING COMMITTEE

The Ann Arbor Public Schools Planning Committee will hold a discussion on the Board Goals & Priorities for 2020. No formal votes or actions are scheduled; the meeting also includes a review of previous minutes and public comment.

• Discussion of Board Goals & Priorities 2020

The committee met to review the agenda, previous minutes, and 2020 Board goals and priorities. No substantive votes or formal decisions were recorded in the minutes.