Union County Public Schools public meetings in 2020

Emergency Called Meeting

At a Dec. 30 emergency meeting, the Union County Board of Education voted to modify the return-to-school plan: remote instruction on Tuesdays and Thursdays, Mondays as a workday, and Fridays already remote. All staff except administrators, custodians, and nutrition workers must work from home. An amendment to suspend athletics was discussed but not adopted.

• Motion passed 7-1 to move to remote instruction on Tuesdays and Thursdays, with Mondays as a workday
• Amendment to suspend athletics was introduced but not accepted
• Board set a date for the January meeting
• Meeting was held virtually due to COVID-19

Facilities Committee - Open Session

The Facilities Committee voted to recommend Board of Education approval of a standard sanitary sewer line easement at Rea View Elementary School. The committee also approved open session meeting minutes from five prior dates. Informational updates were provided on other easement requests, construction progress, change orders, surplus items, building permits, and Sun Valley High School.

• Rea View ES sewer line easement: committee recommended Board approval
• Approval of meeting minutes for Sept. 1, Sept. 22, Oct. 6, Oct. 15, and Nov. 11, 2020
• Cuthbertson easement request presented as informational item
• Glenhurst Subdivision information received
• Construction and change order updates for school facilities

The committee approved the meeting agenda and previous open session minutes. Members recommended that the Board of Education approve a temporary and permanent sewer easement request for the Rea View ES campus to serve the Wesley Chapel Volunteer Fire Department.

• Approved meeting agenda (3-0)
• Approved open session meeting minutes for Sept 1, Sept 22, Oct 6, Oct 15, and Nov 5, 2020 (3-0)
• Recommended Board of Education approve Rea View ES temporary (0.878 acres) and permanent (0.554 acres) sewer easement (3-0)

Policy Committee Meeting - Closed Session - Canceled

This meeting of the Union County Board of Education Policy Committee was canceled. No decisions or discussions took place. The agenda included a motion to go into closed session, approval of closed session minutes, and adjournment, but none of these items were acted upon due to the cancellation.

Policy Committee Meeting - Canceled

This meeting of the Union County Board of Education Policy Committee was canceled. The agenda included second review of policies on school assignment, student records, surveys, and internet safety; first review of policies on non-discrimination, contracts, and classified personnel suspension; and administrative guidelines for online instruction and grading.

• Policy 4-13 School Assignment (second review)
• Policy 5-21 Internet Safety (second review)
• Policy 1-17 Statement on Non-Discrimination (first review)
• Policy 2-19 Contracts with the Board (first review)
• Administrative guidelines for Online Instruction and Grading Practices

Finance Committee Meeting - Open Session

The Union County Public Schools Finance Committee met on December 1, 2020 and approved a motion to add the FY20/21 Budget Amendments & Transfers to the Board of Education's consent agenda. The committee also discussed an update on FY21 relief funding and received the FY20 audit report from Anderson, Smith & Wike, LLC.

• Approval of FY20/21 Budget Amendments & Transfers to be forwarded to BOE consent agenda
• Discussion of FY21 Relief Funding update (COVID-related)
• Presentation of FY20 Audit Report by Anderson, Smith & Wike, LLC
• Transportation hourly staff item noted with attached proposal
• Approval of minutes from Oct 27 and Nov 5, 2020 meetings

The Finance Committee recommended a one-time stipend for bus drivers and safety assistants to offset reduced hours from remote learning. The committee also recommended adding FY 20/21 budget amendments and transfers to the Board of Education consent agenda.

• Recommended $225K one-time stipend for Bus Drivers and Safety Assistants (4-0)
• Recommended adding FY 20/21 Budget Amendments and Transfers to BOE Consent Agenda (4-0)
• Approved December 1, 2020 meeting agenda (4-0)
• Approved October 27, 2020 meeting minutes (4-0)
• Approved November 5, 2020 meeting minutes (4-0)

Agenda - Open Session

The Union County Board of Education holds an open session that includes swearing in newly elected members and electing officers. The board will consider a consent agenda with budget amendments, COVID relief funding, transportation staffing, and proposed new policies on student fees and online instruction. Other actions include approving a $129,743.46 furniture purchase for Sun Valley High School's media center and awarding roof bids for Monroe High School.

• Sun Valley High School media center furniture purchase – $129,743.46
• Roofing bids for Monroe High School
• Proposed new policy on student fees
• Proposed new policy on online instruction
• Facility needs survey covering multiple schools

Facilities Committee - Open Session

The Facilities Committee voted to recommend the Board of Education approve spending $160,272 for sports uniforms and facility changes at Parkwood High School following a new mascot selection. They also recommended a $129,743.46 contract with StepUp for media center furniture at Sun Valley High School and forwarding the Facility Needs Survey to the Board of Education and County Commissioners. The committee received informational updates on construction, change orders, surplus items, and building permits.

• Parkwood HS mascot change: $160,272 for uniforms and facility alterations
• SVHS Media Center furniture contract: $129,743.46 with StepUp
• Facility Needs Survey to be forwarded to Board of Education and County Commissioners
• Construction and change order updates presented
• Surplus items and building/zoning permits discussed

The Facilities Committee recommended that the Board of Education approve $160,272 for Parkwood HS mascot and logo changes and $129,743.46 for Sun Valley HS media center furniture. The committee also moved to forward a required Facility Needs Survey to the Board of Education and Board of County Commissioners.

• Recommended Board of Education approve $160,272 for Parkwood HS mascot/logo changes (4-0)
• Recommended Board of Education approve $129,743.46 contract with Step Up for Sun Valley HS media center furniture (4-0)
• Recommended forwarding the Facility Needs Survey to the Board of Education and Board of County Commissioners (4-0)
• Approved meeting agenda (4-0)

Curriculum Committee Meeting

The Curriculum Committee of Union County Public Schools met on November 19, 2020. They approved the agenda and prior meeting minutes and discussed elementary literacy data. They voted to recommend to the full Board of Education the low-performing school improvement plans, a sole-source purchase for a certification system, and the 2021-2022 High School Program of Studies.

• Recommendation of Low-Performing/NCStar/Restart School Improvement Plans to the full board
• Sole source purchase of Amatrol MSSC CPT Plus Certification System by Technical Training Aids
• 2021-2022 High School Program of Studies
• Discussion of Elementary Literacy (12 Largest ELA Comparison 2019)
• Approval of September 24, 2020 meeting minutes

The Curriculum Committee voted to recommend several items to the full Board of Education for final approval. These include school improvement plans for low-performing schools, a sole-source equipment purchase, and the 2021-2022 High School Program of Studies.

• Approved agenda (4-0)
• Approved September 24, 2020 meeting minutes (4-0)
• Recommended Low-Performing and NCStar/Restart School Improvement Plans to the Board of Education (4-0)
• Recommended sole source purchase of Amatrol MSSC CPT Plus Certification System to the Board of Education (4-0)
• Recommended 2021-2022 High School Program of Studies to the Board of Education (4-0)

SPTT Committee Meeting - CANCELED

This meeting of the Union County Public Schools SPTT Committee was canceled. No items were discussed or decided.

Policy Committee Meeting - Closed Session

This is a closed-session meeting of the Union County Board of Education Policy Committee. The committee voted unanimously to meet behind closed doors to consult with an attorney under attorney-client privilege. No public business or decisions are on the agenda.

• Motion to go into closed session under N.C.G.S. 143-318.11(a)(3) to consult with an attorney

Policy Committee Meeting

The Union County Board of Education Policy Committee met on November 18, 2020, and took action on several policies. The committee voted to send four policies (Staff Student Relations, School Improvement Plan, Student Fees, and Online Instruction) to the full board for approval at the December 1, 2020 meeting. Additionally, four policies (School Assignment, Student Records, Surveys of Students, and Internet Safety) were reviewed for the first time and sent to the board for review at the same meeting.

• Policy 3-6 Staff Student Relations (second review, sent to board for approval)
• Policy 5-10 School Improvement Plan (second review, sent to board for approval)
• Student Fees - Proposed New Policy (second review, sent to board for approval)
• Online Instruction - Proposed New Policy (second review, sent to board for approval)
• Policy 4-13 School Assignment and Policy 5-21 Internet Safety (first review, sent to board for review)

Finance Committee Meeting - Open Session

The Finance Committee voted to approve funding for Parkwood High School's mascot. The motion passed with one member opposed. The committee also approved the meeting agenda and scheduled the next meeting for November 24, 2020.

• Approval of Parkwood High School mascot funding (motion passed, Gary Sides opposed)

The Finance Committee recommended sending the changes to the Parkwood High School mascot and logo to the Facilities Committee for approval. Staff identified savings from a prior year project to cover the estimated $182,000 cost.

• Approved November 5, 2020 meeting agenda (4-0)
• Recommended mascot and logo changes at Parkwood High School for Facilities Committee approval (3-1)

Facilities Committee - Open Session

The Union County Public Schools Facilities Committee approved its agenda and considered a mascot matter for Parkwood High School. The committee then voted to recommend several items to the full Board of Education: a property purchase and surplus resolution for the Greene Property, a lease agreement for Forest Hills High School, a property purchase on Indian Trail, and action on the Goldmine/Old Fairview properties. All four recommendations passed unanimously.

• Parkwood High School mascot discussion
• Greene Property Purchase and Property Surplus Resolution
• Forest Hills High School Lease Agreement
• Indian Trail Property Purchase
• Goldmine/Old Fairview Properties action

The committee voted to send four items regarding property purchases, surpluses, and a lease agreement to the full Board for consideration. A discussion regarding mascot changes at Parkwood HS was tabled until the next meeting.

• Tabled Parkwood HS mascot changes and $180,000 in capital savings (4-0)
• Moved Greene Property Purchase and Property Surplus Resolution to full Board (4-0)
• Moved Forest Hills HS Lease Agreement to full Board (4-0)
• Moved Indian Trail Property Purchase to full Board (4-0)
• Moved Goldmine/Old Fairview Properties to full Board (4-0)

Agenda - Open Session

The Union County Board of Education will vote on consent items including budget amendments, COVID relief funding, gifts, and stadium lighting bids. A discussion is scheduled on a reassignment proposal for the Park Place Subdivision. Several policies will be reviewed, including proposed new policies on student fees and online instruction.

• Stadium lighting bids for Porter Ridge and Forest Hills High Schools ($307,648)
• Reassignment proposal for Park Place Subdivision
• Proposed new policy on student fees
• Proposed new policy on online instruction
• Budget amendments and transfers

SPTT Committee Meeting

The SPTT Committee met and approved the previous meeting's minutes. The main action was a vote to recommend the Parkwood Wolf Pack (Parkwood Pack) as the new mascot for Parkwood High School, to be presented for full Board approval at the November meeting. The committee also set the next meeting date for November 18, 2020.

• Approved minutes from September 23, 2020 meeting
• Voted to recommend Parkwood Wolf Pack (Parkwood Pack) as the new Parkwood High School mascot to the full Board
• Next meeting scheduled for November 18, 2020

Policy Committee Meeting

The Union County Board of Education Policy Committee met on October 28, 2020, to discuss and vote on several school policies. Policies for second review (4-4, 5-9, 5-13, 5-23) were sent to the full Board for approval on November 5. New policies on student fees and online instruction were introduced for first review. The committee also reviewed administrative guidelines on crowd sourcing.

• Policy 5-23 School Calendar sent to full Board for approval
• Policy 3-6 Staff Student Relations discussed in first review
• Proposed new policy on Student Fees introduced for first review
• Proposed new policy on Online Instruction introduced for first review
• Administrative Guideline 2-4 on Crowd (or Fund) Sourcing received as information

The committee approved sending four policies for final Board approval and four policies for first review. One administrative guideline was also scheduled for Board review at the November 5, 2020 meeting.

• Approved agenda (3-0)
• Approved September 23, 2020 Open Session minutes (3-0)
• Approved sending Policies 4-4, 5-9, 5-13, and 5-23 to the Board for approval (3-0)
• Approved sending Policy 3-6, Policy 5-10, and proposed policies for Student Fees and Online Instruction to the Board for first review (3-0)
• Scheduled AG 2-4 Crowd (or Fund) Sourcing for Board review on November 5, 2020

Finance Committee Meeting - Open Session

The Union County Schools Finance Committee voted to send budget amendments and transfers, as well as a FY21 COVID-19 relief funding update, to the full board for approval at the November 5 meeting. The committee also discussed the timeline for the FY22 budget. All motions passed unanimously.

• Budget amendments and transfers recommended to full board as part of consent agenda
• FY21 COVID-19 Relief Funding update approved for submission to full board
• Discussion held on FY22 Budget Timeline
• Meeting minutes from September 22, 2020 approved

The committee approved sending budget amendments, transfers, and an FY22 COVID-19 relief funding update to the full board for the November 5, 2020 meeting. Members also reviewed the status of FY21 relief funds and scheduled a meeting to discuss funding for the new Parkwood High School Mascot.

• Approved October 27, 2020 meeting agenda (4-0)
• Approved September 22, 2020 meeting minutes (4-0)
• Recommended sending Budget Amendments and Transfers to the full board (4-0)
• Approved sending FY22 COVID-19 Relief Funding update to the full board (4-0)

Facilities Committee - Open Session

The Facilities Committee voted to recommend approval of a $307,648 contract with Camp Electric Co., Inc. for replacement of stadium lights at Porter Ridge and Forest Hills High Schools, using savings from the Safety/Security category to cover a $38,898 shortfall. The committee also discussed a Park Place Subdivision item and received informational updates on construction, building and zoning permits, and surplus property.

• Approved motion to contract with Camp Electric Co., Inc. for $307,648 for stadium lighting at Porter Ridge and Forest Hills HS, using $38,898 in savings from Safety/Security
• Discussed Park Place Subdivision (memo provided)
• Heard construction update for district projects
• Received report on building and zoning permits
• Reviewed surplus property items

The Facilities Committee recommended that the Board of Education contract with Camp Electric Co., Inc. to replace football stadium lighting at Porter Ridge HS and Forest Hills HS. The total cost is $307,648, with $39,898 sourced from prior year Safety/Security savings to cover the budget gap.

• Approved meeting agenda (4-0)
• Recommended Board of Education approve $307,648 contract with Camp Electric Co., Inc. for stadium lighting (4-0)

Facilities Committee - Open Session

The Facilities Committee recommended that the Board of Education approve a contract with Hoss Construction for Piedmont HS athletics. The committee also recommended declaring Encompass Building Group in default and terminating their contract.

• Recommend contracting with Hoss Construction for $2,215,530.00 for Piedmont HS Athletics
• Rescind conditional contract awarded to WC Construction
• Terminate contract with Encompass Building Group due to default

The Facilities Committee recommended that the Board of Education award a $2,215,530 contract to Hoss Construction for Piedmont HS athletics. The committee also recommended declaring Encompass Building Group in default and terminating their contract due to poor work quality.

• Approved agenda (3-0)
• Recommended Board rescind WC Construction contract and approve Hoss Construction for $2,215,530 (3-0)
• Recommended Board declare Encompass Building Group in default and terminate contract (3-0)

Agenda - Open Session

The Union County Board of Education will vote on a consent agenda including budget amendments, COVID relief funding, and an additional $170,476 for capital projects. The board will also discuss policies on investigations, student assessment, parent engagement, and the school calendar. A presentation on the UCPS Portrait of a Graduate is scheduled.

• State COVID Relief & CARES Act Funding Update (consent action)
• Budget Amendments & Transfers (consent action)
• Additional CIP Funds: $170,476 from FY2019 Construction Bond Sales Tax Reimbursement (consent action)
• Roof replacements at Monroe Middle and Forest Hills High School (consent action)
• Policy changes on medication administration, reduction in force, and extracurricular duties (consent action)

Curriculum Committee Meeting

The Curriculum Committee will discuss several informational items, including IEP student flexibility, use of UCPS schools as early voting sites for 2020, human trafficking training, the UCPS Graduate Profile, and required test reduction. They will also consider a sole source purchase from McGraw Hill Education (ALEKS) for action and decide on items to take to the full board.

• Discussion of using UCPS schools as early voting sites for the 2020 election
• Sole source purchase of ALEKS by McGraw Hill Education (no dollar amount stated)
• IEP Student In-Class Flexibility for special education
• Human Trafficking Training for UCPS staff and students
• Required Test Reduction discussion

The committee approved the agenda and previous meeting minutes. Members discussed IEP flexibility, early voting sites, human trafficking training, the UCPS Graduate Profile, and test reduction plans. The committee recommended a sole source purchase of ALEKS by McGraw Hill Education for full Board approval.

• Approved agenda (4-0)
• Approved August 27, 2020 meeting minutes (4-0)
• Recommended sole source purchase of ALEKS by McGraw Hill Education to the Board of Education (4-0)

SPTT Committee Meeting

The SPTT Committee voted to forward a Scope of Work proposal from Dr. Tracy Strickland for a diversity facilitator to the full board for approval at the October meeting. Members also received updates on the Parkwood mascot process, a new electronic form platform, and transportation. The committee approved the agenda and minutes from the August 26 meeting. Next meeting is scheduled for October 28.

• Motion to forward a Scope of Work proposal for a diversity facilitator (Dr. Tracy Strickland) to the full board for October approval
• Update on Parkwood mascot process
• Presentation on electronic form platform
• Transportation update presented by Mark Strickland and Scott Denton
• Approval of minutes from the August 26, 2020 meeting

Policy Committee Meeting

The Union County Board of Education Policy Committee reviewed and voted to forward nine policies to the full Board for approval at its October 6, 2020 meeting. Five policies underwent second review: Job Descriptions (3-8), Extracurricular Duties (3-26), Medication Administration (3-19), Reduction in Force (3-21), and Defense of Board Employees (3-27). Four policies received first review: Investigations by School Personnel (4-4), Student Assessment (5-9), Title I Parent Engagement (5-13), and School Calendar (5-23). The committee also approved the August 26, 2020 meeting minutes and set its next meeting for October 28, 2020.

• Policy 3-8 Job Descriptions – second review, forwarded to full board
• Policy 3-21 Reduction in Force – second review, forwarded to full board
• Policy 3-27 Defense of Board Employees – second review, forwarded to full board
• Policy 5-9 Student Assessment – first review, forwarded for October meeting
• Policy 5-23 School Calendar – first review, forwarded with administrative guidelines

The committee approved forwarding five policies for Board approval and four policies for Board review at the October 6, 2020 meeting. It was also noted that Administrative Guidelines for Policy 5-23 will be deleted.

• Approved agenda (4-0)
• Approved August 26, 2020 Open Session minutes (4-0)
• Forwarded Policies 3-8, 3-26, 3-19, 3-21, and 3-27 to the Board for approval (4-0)
• Forwarded Policies 4-4, 5-9, 5-13, and 5-23 to the Board for review (4-0)

Finance Committee Meeting - Open Session

The committee discussed an update on FY21 COVID relief funding and voted to recommend fiscal year-end 19/20 and FY20/21 budget amendments and transfers to the Board of Education's consent agenda for the October 6 meeting. The meeting included procedural items such as approving the agenda and prior meeting minutes.

• FY21 Relief Funding Update discussed as an information item
• Recommendation to add Fiscal Year-End 19/20 Budget Amendments & Transfers to BOE consent agenda
• Recommendation to add FY20/21 Budget Amendments & Transfers to BOE consent agenda

Facilities Committee - Open Session

The Union County Public Schools Facilities Committee voted to recommend the Board of Education approve a $455,983.69 contract with Cooper Ford for 14 fleet vehicles, and add the design phase of the Parkwood Middle School "Pod" project to the 2020/21 CIP using sales tax reimbursement funding. The committee also approved meeting minutes and discussed a subdivision reassignment for Park Place. Informational items included a warehouse lease, construction update, change orders, surplus, and building permits.

• Recommended approving $455,983.69 contract with Cooper Ford for 14 fleet vehicles (20/21 CIP).
• Recommended adding design phase of Parkwood Middle School 'Pod' project to 2020/21 CIP.
• Approved open session meeting minutes from 2020-08-20 and 2020-06-18.
• Discussed subdivision reassignment for Park Place (no action taken).
• Received informational update on warehouse lease, construction, change orders, surplus, and building/zoning permits.

Agenda - Open Session - Specially Called

The Union County Board of Education will hold a specially called open session to discuss and take action on instructional plans for the 2020-21 school year, specifically Plan A/D for grades PK-5 and Plan B for grades 6-12. The board will also consider a consent agenda item for vehicle purchases totaling $456,752.69 from the 2020/21 capital improvement plan. The meeting includes procedural items such as approval of the agenda and adjournment.

• Vehicle purchases approved via consent agenda at $456,752.69 from 2020/21 CIP
• Action and discussion on Plan A/D instructional model for PK-5 students
• Action and discussion on Plan B instructional model for grades 6-12
• Call to order by Melissa Merrell and approval of agenda
• Specially called meeting at 10:30 AM at 721 Brewer Drive, Monroe

Facilities Committee - Open Session

The Facilities Committee approved its meeting agenda and then voted to recommend that the Board of Education approve a $2,102,000 contract with WC Construction Company for Piedmont High School projects, pending legal review. The recommendation was adopted by motion. The committee set the next meeting for September 17.

• Approval of meeting agenda
• Recommendation to approve $2,102,000 contract with WC Construction Company for Piedmont High School
• Next meeting scheduled for September 17

The Facilities Committee recommended that the Board of Education approve a contract with WC Construction Company for stadium and building renovations at Piedmont HS. The committee also received updates on the Sun Valley HS bond project and a sales tax refund issue.

• Approved amended meeting agenda (4-0)
• Recommended Board of Education approve $2,102,000 contract with WC Construction Company for Piedmont HS (4-0)

Finance Committee Meeting - Open Session

The Finance Committee will discuss updates on the FY21 budget and COVID relief funding. They will also consider approving the July 28, 2020 meeting minutes and the agenda for this meeting. This is a routine committee meeting with no final decisions expected, as the full board will vote later.

• Discussion of FY21 COVID Relief Funding Update
• Discussion and possible action on FY21 Budget Resolution
• Approval of July 28, 2020 meeting minutes
• Scheduling next meeting for September 22, 2020

The Finance Committee voted to recommend the adoption of the FY20-21 Budget Resolution to the full board. The committee also received updates on $418,550 in relief funding and a $180,000 sales tax refund from bond projects.

• Recommended adoption of the FY20-21 Budget Resolution totaling $454,102,429.00 (4-0)
• Approved amended September 1, 2020 meeting agenda (4-0)
• Approved July 28, 2020 meeting minutes (3-0, 1 abstention)

Agenda - Open Session

The Union County Board of Education will vote on the 2020-2021 budget resolution and a consent agenda including a $150,000 bond fund transfer, surplus bus transfer, gifts, and more. The board will also discuss policy revisions and receive a COVID relief funding update.

• Transfer of $150,000 in bond savings
• Approval of 20/21 budget resolution
• Sole source purchases for Animal Systems 1 and PRO Learning
• Bids for Piedmont High School
• Discussion of policies on job descriptions, medication, reduction in force, extracurricular duties, and defense of employees

Curriculum Committee Meeting

The curriculum committee discussed an update on UCPS Plan B attendance and the SAT fall administration. The committee voted to recommend two sole-source purchases (Animal Systems 1 by Realityworks and PRO Learning by The Art of Education University, LLC) to the full Board of Education for approval. Procedural items including agenda and minutes approval were also handled.

• Recommended sole-source purchase of Animal Systems 1 from Realityworks
• Recommended sole-source purchase of PRO Learning from The Art of Education University, LLC
• Discussed UCPS Plan B Attendance Update
• Discussed SAT Fall Administration
• Next meeting scheduled for September 24, 2020 at 9:00 a.m. if needed

The Curriculum Committee recommended two sole source purchases for the Board of Education's approval. The committee also discussed SAT administration, attendance tracking for Plan B, and teacher flexibility regarding digital platforms and staffing models.

• Approved amended agenda (4-0)
• Approved July 30, 2020 meeting minutes (4-0)
• Recommended sole source purchase of Animal Systems 1 by Realityworks for Marvin Ridge High School (4-0)
• Recommended sole source purchase of PRO Learning by The Art of Education University, LLC (4-0)

SPTT Committee Meeting

The SPTT Committee reviewed CAC-Diversity applications and selected Christina Lee as a facilitator, recommending her to the full Board for approval. The committee also approved the minutes from the July 22 meeting and received a transportation update. Most other items were procedural or informational.

• Approved the minutes from the July 22, 2020 SPTT Committee meeting
• Reviewed CAC-Diversity applications (files A–Z) and selected facilitator Christina Lee via motion passed 4-0
• Motion to recommend Christina Lee to the Board for approval as facilitator, passed with votes from Helms, Morreale, Kiker, Merrell
• Received a transportation update from Mark Strickland and Scott Denton
• Next meeting scheduled for September 23, 2020 at 7:30 a.m.

Policy Committee Meeting

The Union County Public Schools Policy Committee approved its agenda and the minutes from the August 3 meeting. It formally moved to forward five draft policies—Job Descriptions, Administration of Medication, Reduction in Force, Extracurricular Duties, and Defense of Board Employees—to the full Board for first review at the September 1 meeting. The committee also set the next meeting date for September 23, 2020.

• Approval of agenda
• Approval of August 3 open‑session minutes
• Policy 3‑8 Job Descriptions (draft)
• Policy 3‑19 Administration of Medication and/or First Aid (draft)
• Motion to forward policies 3‑8, 3‑19, 3‑21, 3‑26, and 3‑27 to Board

The committee approved the meeting agenda and the minutes from August 3, 2020. Five policies were approved to be forwarded to the Board for first review at the September 1, 2020 meeting.

• Approved meeting agenda (4-0)
• Approved August 3, 2020 Open Session minutes (4-0)
• Forwarded Policy 3-8 Job Descriptions to the Board for first review (4-0)
• Forwarded Policy 3-19 Administration of Medication and/or First Aid to the Board for first review (4-0)
• Forwarded Policy 3-21 Reduction in Force to the Board for first review (4-0)
• Forwarded Policy 3-26 Extracurricular and Non Instructional Duties to the Board for first review (4-0)
• Forwarded Policy 3-27 Defense of Board Employees to the Board for first review (4-0)

Facilities Committee - Open Session

The Facilities Committee approved a $150,000 transfer of bond savings to a transportation project and recommended board approval. They also recommended approval of a storm water easement for Rocky River Elementary School and approved the July 16, 2020 meeting minutes. Informational items included the NCDPI facility needs assessment, a library at Cuthbertson campus, and construction updates.

• Approved transfer of $150,000 in bond savings to the Transportation project and a change order to the construction contract
• Recommended Board approval of a permanent storm water easement and construction/maintenance agreement for Rocky River Elementary School
• Approved open session minutes from July 16, 2020
• Received update on NCDPI Facility Needs Assessment
• Reviewed construction update, change order update, and surplus items

The Facilities Committee approved recommendations for the Board of Education to authorize a storm water easement at Rocky River ES and a $150,000 bond savings transfer for a transportation project. The committee also approved the meeting agenda and previous minutes.

• Approved meeting agenda (4-0)
• Approved July 16, 2020 open session meeting minutes (4-0)
• Recommended Board of Education approve Rocky River ES storm water easement and construction/maintenance agreements (4-0)
• Recommended Board of Education approve transfer of Bond Savings and a $150,000 construction contract change order for Transportation project (4-0)

Agenda - Open Session

The Union County Board of Education will conduct its regular open‑session business, including swearing in a new at‑large board member and approving a consent agenda. Items on the consent agenda include several sole‑source technology purchases, updates to district policies, and a vehicle purchase request costing $367,590.25. The board will also receive updates on school reopening, the bell schedule, and COVID‑19/CARES Act funding, and will discuss Title IX‑required revisions to sexual harassment policies for employees and students.

• Nomination and swearing‑in of Jimmy H. Bention, Sr. to fill the at‑large board vacancy.
• Vehicle Purchase Request for fleet vehicles – $367,590.25 (2020/21 CIP budget).
• Sole source purchases: MusicFirst, MusicplayOnline.com, Drama Teacher Academy, Studica, EducatorsHandbook.com.
• Revision and adoption of Title IX‑required sexual harassment policies for employees and students.
• Bell schedule revisions for the 2020‑21 school year.

Policy Committee Meeting

The Union County Board of Education Policy Committee approved forwarding six policies from second review (including prohibitions against discrimination, harassment, and bullying for employees and students) to the full board for adoption. The committee also approved forwarding first-review revisions to sexual harassment policies for employees and students, required by new Title IX federal regulations with a deadline of August 14, 2020. All items are scheduled for the August 4, 2020 board meeting.

• Second review and approval of Policy 3-7 (Prohibition Against Discrimination, Harassment, and Bullying for Employees)
• Second review and approval of Policy 4-7 (Prohibition Against Discrimination, Harassment, and Bullying for Students)
• First review of Policy 3-7a (Sexual Harassment for Employees) and Policy 4-7a (Sexual Harassment for Students) - required by Title IX regulations
• Administrative guidelines for both sexual harassment policies also reviewed
• All policies forwarded to the full board for approval at the August 4, 2020 meeting

The Policy Committee approved forwarding six policies regarding discrimination, bullying, and personnel files to the Board for approval. Two sexual harassment policies and accompanying administrative guidelines were forwarded to the Board for review via fast-track.

• Approved agenda (4-0)
• Approved June 30, 2020 Open Session minutes (4-0)
• Forwarded Policies 3-7, 3-7b, 3-9, 3-18, 4-7, and 4-7b to the Board for approval (4-0)
• Forwarded Policies 3-7a and 4-7a to the Board for review via fast-track (4-0)
• Adjourned meeting (4-0)

Curriculum Committee Meeting

The Curriculum Committee heard updates on Union County COVID-19 cases (2,624 total, 39 deaths) and Virtual Academy enrollment (about 7,900 students, 19% of total). They also received a reopening update covering building preparations, staff training, and PPE distribution. The committee approved recommending six sole-source purchases (MusicFirst, MusicplayOnline, Drama Teacher Academy, Studica, EducatorsHandbook.com) and the Istation K-5 math screener to the full Board of Education.

• COVID-19 update: 2,624 total cases, 530 under age 20, 39 deaths
• Virtual Academy enrollment: 7,900 students (19% of total) for Plan D
• Reopening update: building prep, staff health/safety training, PPE dissemination
• Sole-source purchases recommended: MusicFirst, MusicplayOnline, Drama Teacher Academy, Studica, EducatorsHandbook.com
• Istation K-5 math screener purchase recommended to full board

The Curriculum Committee approved recommendations for six sole source purchases and one math screener to be sent to the full Board of Education for final approval. The committee also received updates on COVID-19 cases, Virtual Academy enrollment, and school reopening preparations.

• Approved agenda (2-0)
• Approved June 30, 2020 meeting minutes (2-0)
• Recommended sole source purchase of MusicFirst to Board of Education (2-0)
• Recommended sole source purchase of MusicplayOnline.com to Board of Education (2-0)
• Recommended sole source purchase of Drama Teacher Academy to Board of Education (2-0)
• Recommended sole source purchase of Studica to Board of Education (2-0)
• Recommended sole source purchase of EducatorsHandbook.com to Board of Education (2-0)
• Recommended purchase of Istation K-5 math screener to Board of Education (2-0)

Finance Committee Meeting - Open Session

The Union County Schools Finance Committee will vote to approve the agenda and minutes from prior meetings, then discuss updates on FY21 relief funding, including CARES Act allocations, and funding projections for school reopening. No financial decisions are scheduled for this meeting.

• FY21 Relief Funding Update with CARES Act allocations discussed
• School Reopening Funding Projections presented
• Approval of minutes from May 5, May 26, and June 2, 2020
• Next meeting set for August 25, 2020

The committee approved the agenda and minutes from three previous meetings. Members received updates on COVID-19 relief funding and a projected $8.5 million cost for school reopening under Plan B.

• Approved July 28, 2020 meeting agenda (3-0)
• Approved May 5, 2020 meeting minutes (3-0)
• Approved May 26, 2020 meeting minutes (3-0)
• Approved June 2, 2020 meeting minutes (3-0)

SPTT Committee Meeting

The SPTT Committee voted to send a contracted transportation agreement and proposed bell schedule revisions to the full Board of Education for approval at the August meeting. The committee also recommended filling a Board vacancy with Jimmy H. Bention, Sr., as nominated by the Union County Republican Party, and approved an application process for a Citizens Advisory Committee on Diversity. Other items discussed included a CARES Funding purchasing plan for technology and an update on the Parkwood mascot.

• Contracted transportation agreement (AT&T Contract Daily Rate 20-21) recommended for full Board approval
• Proposed bell schedule revisions for 2020-21 recommended for full Board approval
• Nomination of Jimmy H. Bention, Sr. to fill vacant Board of Education seat
• Citizens Advisory Committee on Diversity application process recommended to Board
• CARES Funding purchasing plan for technology discussed

The committee approved sending a contracted transportation plan and revised bell schedules to the full Board for August approval. It also recommended the Board adopt the Union County Republican Party's nomination to fill a board vacancy. Additionally, the committee recommended the Citizens Advisory Committee diversity application process for Board approval.

• Approved sending contracted transportation plan to full Board for August approval (3-0)
• Approved sending proposed bell schedule revisions to full Board for August approval (3-0)
• Recommended Citizens Advisory Committee diversity application process for Board approval (3-0)
• Recommended Board adopt Union County Republican Party nomination of Mr. Bention to fill vacancy (3-0)
• Approved agenda (3-0)
• Approved May 27, 2020 meeting minutes (3-0)

Facilities Committee - Open Session

The Union County Public Schools Facilities Committee met virtually on July 16, 2020. After routine preliminary items, the committee considered a request to purchase ten vehicles for $367,590.25, funded from the 2020‑21 Capital Improvement Program, and voted to recommend the Board of Education approve the purchase. The motion passed and the next meeting was scheduled for August 20.

• New Vehicle Purchase Request – ten vehicles for $367,590.25, budget source 20/21 CIP, recommendation to Board approved
• Next meeting date set for August 20, 2020
• Adjournment at 9:02 AM

The committee approved a recommendation for the Board of Education to purchase ten F-350 trucks. The total cost for the vehicles is $367,590.25.

• Approved meeting agenda (3-0)
• Recommended Board of Education approve purchase of 10 vehicles for $367,590.25 (3-0)

Curriculum Committee Meeting

The Curriculum Committee of Union County Public Schools discussed reopening plans for the 2020-2021 school year, including state Plans A (full capacity), B (50% capacity), and C (remote only), as well as the district's Plan D Virtual Academy for grades 2-12. The committee noted that Governor Cooper would announce the state's plan later that day, and the full Board would meet that evening to make a decision. The agenda was approved.

• Discussion of school reopening options: Plans A, B, C (state) and Plan D (UCPS Virtual Academy)
• Plan D Virtual Academy for grades 2-12, available regardless of state or district plan
• Governor Cooper's press conference at 3:00 p.m. expected to announce state plan
• Full Board of Education scheduled to meet that night to decide reopening plan
• Survey/application will be sent to families to determine intent and plan selection

The committee approved the meeting agenda. Members discussed four potential school reopening plans (Plans A, B, C, and D) for the 2020-2021 school year, which were to be presented to the full Board of Education for a decision.

• Approved agenda (4-0)

Agenda - Open Session - Specially Called

The Union County Board of Education will hold a specially called open session to discuss and take action on the 2020-21 UCPS School Reopening Plan. The agenda includes approval of the agenda and adjournment, but the primary item is the reopening plan. No other substantive items are listed.

• 2020-21 UCPS School Reopening Plan — discussion and possible action

Agenda - Open Session

The Union County Board of Education will meet remotely July 7, 2020 to consider a consent agenda including approval of personnel, gifts, College Board contract renewal, a revised early college calendar, and an update on COVID/CARES Act funding. Additionally, the board will discuss policies on discrimination, harassment, and bullying for employees and students, and take action on a proposed mascot change at Parkwood High School. Public comments will be accepted via email.

• Approval of COVID/CARES Act funding update
• New Salem ES water line easement ($14,250)
• Parkwood High School mascot action item
• Policy revisions on discrimination, harassment, and bullying (employees and students)
• College Board contract renewal 2020-2021

Curriculum Committee Meeting

The Curriculum Committee will discuss the Remote Learning Plan for 2020-2021 and consider action on a College Board contract renewal. Other discussion items include updates on the Leader In Me program, a Remote Summer Jumpstart Camp, and student socialization during remote learning.

• Remote Learning Plan 2020-2021 discussion
• College Board Renewal 2020-2021 for action
• Leader In Me Program Update
• Remote Summer Jumpstart Camp 2020
• Virtual K-12 Schooling discussion

Policy Committee Meeting

The Union County Board of Education Policy Committee reviewed and advanced several policies. Policies on insurance, payroll deductions, purchasing ethics, certified employee contracts, and tobacco use were sent to the full board for approval. Policies on discrimination, harassment, and bullying for employees and students, along with personnel file and staff time schedules, were forwarded for first review. The committee also reviewed administrative guidelines for mascot selection under Policy 1-33.

• Policy 2-12 Insurance, 2-14 Payroll Deductions, 2-17 Ethics and Purchasing Function sent to board for approval
• Policy 3-7 and 3-7b: Prohibition against discrimination, harassment, bullying (employees) and complaint procedure forwarded for first review
• Policy 4-7 and 4-7b: Prohibition against discrimination, harassment, bullying (students) and complaint procedure forwarded for first review
• Administrative guidelines for mascot selection under Policy 1-33 Naming Schools reviewed
• Meeting adjourned at 9:46 a.m.

The committee approved sending five policies for final Board approval and six policies for first review. Additionally, administrative guidelines for mascot selection were forwarded to the Board for review. All items are scheduled for the July 7, 2020, meeting.

• Approved agenda (4-0)
• Approved May 27, 2020 Open Session minutes (4-0)
• Forwarded Policies 2-12, 2-14, 2-17, 3-2b, and 3-5a to Board for approval (4-0)
• Forwarded Policies 3-7, 3-7b, 3-9, 3-18, 4-7, and 4-7b to Board for first review (4-0)
• Forwarded Administrative Guidelines for Mascot Selection (Policy 1-33) to Board for review
• Adjourned meeting (4-0)

Agenda - Open Session - Specially Called

The Union County Board of Education will hold a specially called virtual meeting to consider several consent‑agenda items, including a $148,310.99 contract for CATA door hardware and a $167,000 radio service agreement. Additional consent items cover beverage, chemical and ice‑cream roll‑over bids, and the board will adopt the 2020‑2021 revised traditional calendar. The board will also discuss the 2020‑21 operating and capital budget, hear from the Citizens Advisory Committee on diversity, and vote on the reassignment of the Weddington Acres subdivision.

• Approve CATA door hardware contract – $148,310.99 (budgeted from 2019/20 CIP)
• Approve radio service agreement – $167,000 (budgeted from State Transportation Funds)
• Approve beverage roll‑over bid (no dollar amount listed)
• Approve chemical roll‑over bid (no dollar amount listed)
• Discuss 2020‑21 operating and capital budget

Facilities Committee - Open Session

The Facilities Committee voted on several action items, including recommending the Board of Education grandfather Weddington Acres students at Antioch ES through 5th grade, accepting a $14,250 easement for a water line at New Salem ES, awarding a $148,310.99 door hardware contract for CATA, and approving a $167,000 amended radio service agreement. The committee also approved prior meeting minutes and received informational updates on construction, change orders, and building permits.

• Subdivision reassignment: recommendation to grandfather Weddington Acres students at Antioch ES
• Acceptance of $14,250 temporary construction and permanent utility easement at New Salem ES
• Contract with Seven Oaks Doors & Hardware for $148,310.99 for CATA door hardware replacements
• Amended radio service agreement valued at $167,000, funded by state transportation funds
• Approval of open session minutes from May 5, May 21, and June 2, 2020

The committee recommended the Board of Education approve a $148,310.99 door hardware contract and a $167,000 radio service agreement. They also recommended assigning the Weddington Acres subdivision to the Antioch/Weddington cluster and accepting a $14,250 offer for a water line easement at New Salem ES.

• Recommended Board of Education assign Weddington Acres to Antioch/Weddington cluster (4-0)
• Recommended Board of Education accept $14,250 for New Salem ES water line easement (4-0)
• Recommended Board of Education contract Seven Oaks Doors & Hardware for $148,310.99 (4-0)
• Recommended Board of Education approve amended radio service agreement for $167,000 (4-0)
• Approved meeting agenda (4-0)
• Approved meeting minutes for May 5, May 21, and June 2, 2020 (4-0)

AGENDA - Emergency Meeting

The Union County Board of Education will hold an emergency virtual meeting on June 12, 2020. After routine procedural items, the board will vote on amending the district’s Capital Improvement Plan for FY2021‑2025, as outlined in the attached revised capital request documents. The meeting will be conducted via Zoom and will conclude with adjournment.

• Call to Order by Melissa Merrell
• Approval of agenda
• Amend Capital Improvement Plan (FY2021‑2025 revised request)
• Adjournment of meeting

Facilities Committee - Open Session

The committee voted to remove agenda item 2A (subdivision reassignment for Park Place) and will instead discuss possible roundabouts near Antioch, New Town, and Parkwood schools. The next meeting is set for June 18.

• Removal of subdivision reassignment discussion for Park Place from agenda
• Discussion of possible roundabouts near Antioch, New Town, and Parkwood schools
• Next meeting scheduled for June 18
• Closed session listed but no details provided

The committee approved an amended agenda to remove the item regarding subdivision reassignment. Staff provided information on potential NCDOT roundabout projects near Antioch, New Town, and Parkwood.

• Approved amended agenda to remove Subdivision Reassignment (3-0)

Agenda - Open Session

The Union County Board of Education will approve a consent agenda that includes budget amendments, interim appropriations, a laptop lease, and a $200,000 transfer of bond funds for a transportation facility. It will also discuss a 2020 construction bond funds request and revisions to the 2020‑2021 school calendar. Public comments will be accepted by email before the meeting.

• $200,000 transfer of bond funds for transportation facility (Consent Agenda G)
• Laptop (Chromebook) lease request and purchase resolution (Consent Agenda F)
• AT&T student transportation contract (Consent Agenda H)
• 2020 construction bond funds request (Agenda item 6)
• FY20‑21 interim appropriations resolution (Consent Agenda E)

Finance Committee Meeting - Open Session

The Union County Public Schools Finance Committee approved a laptop lease agreement and handled procedural items including agenda approval and adjournment. The meeting was held virtually on June 2, 2020.

• Approval of a laptop lease agreement (vendor not specified in agenda)
• Approval of the May 26, 2020 Finance Committee meeting agenda

The committee recommended a 52-month laptop lease agreement with First Citizens Bank for students in grades 3 through 5. Members also discussed funding for high school graduation costs and the FY20-21 budget proposal.

• Approved amended agenda (4-0)
• Recommended Laptop Lease Agreement with First Citizens Bank for full board approval (4-0)

Facilities Committee - Closed Session

The committee recommended that the Board of Education approve three separate contracts for HVAC replacements at Marvin ES, Sardis ES, and Porter Ridge MS/Media & Technology. All three recommendations passed unanimously.

• Recommended $106,500 contract to Jeff Hargett Mechanical, Inc. for Marvin ES chiller (3-0)
• Recommended $128,259 contract to Jeff Hargett Mechanical, Inc. for Sardis ES chillers (3-0)
• Recommended $185,955 contract to Facility Systems & Services, Inc. for Porter Ridge MS and Media Technology server room HVAC (3-0)

Curriculum Committee Meeting

The Curriculum Committee voted to recommend modifications to the AIG (Academically or Intellectually Gifted) plan for testing and identification through June 2021 due to school closures. It also approved forwarding the CTE Local Application for Federal Funding, Junior Marshals selection using T4 GPA, and two digital college readiness programs (MajorClarity and Scoir) to the full Board of Education. The committee discussed flipped classrooms and requested further research.

• Recommended AIG COVID-19 modifications: no private testing, alternative data, and extended timeline through June 2021
• Approved CTE Local Application for Federal Funding
• Junior Marshals to be selected using T4 GPA instead of T5 due to pandemic
• MajorClarity and Scoir digital programs recommended to replace Naviance with multi-year contracts and cost savings
• Discussed flipped classrooms and building a video lesson library

The Curriculum Committee recommended several policy and program changes to the full Board of Education, including modifications to AIG testing due to COVID-19 and the adoption of new college readiness platforms. The committee also recommended using T4 grading for Junior Marshal selection and approved a federal funding application for CTE.

• Recommended AIG Plan Amendment for testing and identification modifications (4-0)
• Recommended CTE Local Application for Federal Funding for Board approval (4-0)
• Recommended using T4 grading for 2019-2020 Junior Marshal selection (4-0)
• Recommended replacing Naviance with MajorClarity and Scoir platforms (4-0)
• Approved meeting agenda (4-0)
• Approved April 30, 2020 meeting minutes (4-0)

Agenda - Emergency Meeting - Open Session

The Union County Board of Education will hold an emergency virtual meeting to discuss graduation plans, informed by a survey of families. The board will also vote on the meeting agenda and adjourn.

• Approval of the meeting agenda (action item)
• Graduation discussion based on UCPS Graduation Survey Results (action/discussion item)

SPTT Committee Meeting

The SPTT Committee met remotely and voted to recommend the 2020-2021 calendar revisions (including a COVID-19 draft alternative) and a contracted transportation agreement with AT&T to the full Board for approval at the June meeting. They also received a technology update and a transportation update.

• Approved minutes from April 22, 2020 meeting
• Received technology update including a BitSight cybersecurity rating snapshot
• Forwarded AT&T Student Transportation Contract 20-21 to full board for approval (contract value not specified)
• Recommended 2020-2021 calendar revisions, including a COVID-19 Draft A Traditional Calendar, to full board; superintendent authorized to continue investigating calendar options
• Information items to be taken to full board: calendar revisions and contracted transportation

The committee approved forwarding a transportation contract with ATT and the 2020-2021 school calendars to the full Board. Members also received updates on cybersecurity performance and transportation facility consolidation.

• Approved agenda (4-0)
• Approved April 22, 2020 meeting minutes (4-0)
• Recommended renewal of ATT contracted transportation contract for full Board approval (4-0)
• Recommended 2020-2021 school calendars for full Board approval, allowing the Superintendent to investigate traditional calendar options (4-0)

Policy Committee Meeting

The Union County Board of Education Policy Committee met remotely on May 27, 2020. The committee approved the agenda and minutes, then voted to send several policies to the full Board. Four policies (Professional and Staff Development, Drug-Free Workplace, Immunization and Health Requirements, Parent Involvement) were forwarded for approval at the June 2, 2020 meeting. Five additional policies (Insurance, Payroll Deductions, Ethics and Purchasing Function, Certified Employees: Contracts and Dismissal, Tobacco Use) were forwarded for first review at that same meeting.

• Approved sending Professional and Staff Development policy to full board for approval
• Approved sending Drug-Free Workplace policy revisions based on federal regulations
• Approved sending Immunization and Health Requirements policy revisions
• Approved sending Parent Involvement policy revisions based on federal law
• Forwarded five policies (Insurance, Payroll Deductions, Ethics, Certified Employees, Tobacco Use) for first review at June 2 board meeting

The committee approved sending four policies to the full Board for final approval and five policies for first review. These actions prepare the policies for the June 2, 2020, Board meeting.

• Approved sending Professional and Staff Development policy to full Board (4-0)
• Approved sending Policy 3-5 Drug-Free Workplace to full Board (4-0)
• Approved sending Policy 4-5 Immunization and Health Requirements for School Admission to full Board (4-0)
• Approved sending Policy 5-8 Parent Involvement to full Board (4-0)
• Approved sending Policy 2-12 Insurance to Board for first review (4-0)
• Approved sending Policy 2-14 Payroll Deductions to Board for first review (4-0)
• Approved sending Policy 2-17 Ethics and the Purchasing Function to Board for first review (4-0)
• Approved sending Policy 3-2b Certified Employees and Policy 3-5a Use of Tobacco Products to Board for first review (4-0)

Finance Committee Meeting - Open Session

The Union County Public Schools Finance Committee will consider and vote on budget amendments and transfers, a resolution for interim appropriations for FY20-21, and a laptop lease agreement. The committee will also receive informational updates on the FY21 budget, state relief funding, and CARES Act funding.

• Budget amendments and transfers for current fiscal year
• FY20-21 resolution for interim appropriations (authorizes spending until full budget passes)
• Laptop lease agreement (details not specified in agenda)
• Update on NCDPI State Relief Fund allocation
• Update on CARES Act funding and allotment policy

The Finance Committee approved an amended agenda and recommended that budget amendments and transfers be sent to the full board. Members discussed FY21 budget updates, including a $5.1 million request over the county allocation and $1.3 million in redirects to prioritize classrooms.

• Approved amended agenda (3-0)
• Recommended budget amendments and transfers to the full board (3-0)
• Adjourned meeting (3-0)

Facilities Committee - Closed Session

The committee approved a recommendation for the Board of Education to contract with Brack Electric, Inc. for exterior door hardware installations. Members also approved the closed session minutes from April 23, 2020, and discussed a potential land swap near Forest Hills HS.

• Approved recommendation to contract Brack Electric, Inc. for $101,411.76 (4-0)
• Approved closed session meeting minutes from April 23, 2020 (4-0)
• Approved motion to enter closed session (4-0)

Facilities Committee - Open Session

The Facilities Committee voted to recommend the Board of Education approve stormwater drainage easement and construction/maintenance agreements with Harris Teeter Properties, LLC for Rocky River Elementary School. They also approved a $200,000 transfer of 2016 Bond savings to the Transportation project and recommended the Board of Education approve a proposed 2020 School Construction Bond request to forward to the Board of County Commissioners. Informational items included easements for Rea View and New Salem elementary schools, a feasibility study for Venus Street, and a subdivision reassignment discussion for Park Place and Courtyards at Howey Farms.

• Recommended approval of stormwater drainage easement and agreements with Harris Teeter Properties, LLC for Rocky River ES
• Approved $200,000 transfer of bond savings from 2016 Bond to Transportation project with change order
• Recommended 2020 School Construction Bond request to Board of Education and Board of County Commissioners
• Discussed easement for Rea View ES with Wesley Chapel Volunteer Fire Department
• Discussed feasibility study for Venus Street and subdivision reassignment for Park Place and Courtyards at Howey Farms

The committee recommended that the Board of Education approve a 2020 bond proposal and a $200,000 transfer of bond savings for a transportation project. It also recommended approval of an easement for Rocky River ES. Several other easement and facility studies were discussed without recommendation.

• Approved meeting agenda (3-0)
• Approved April 23, 2020 open session minutes (3-0)
• Recommended Board of Education approve Rocky River ES easement and agreements with Harris Teeter Properties, LLC (4-0)
• Recommended Board of Education approve $200,000 transfer of Bond Savings to Transportation project and related change order (4-0)
• Recommended Board of Education approve proposed 2020 School Construction Bond request for forwarding to Board of County Commissioners (4-0)

Finance Committee Meeting - Open Session

The Finance Committee will discuss and vote on recommending the FY 20-21 Proposed Budget to the full Union County Public Schools Board for approval. The meeting also includes procedural items such as approving the agenda and minutes from the previous meeting.

• Recommended action to send FY 20-21 Proposed Budget to full board for approval
• Approval of agenda for May 5, 2020 meeting
• Approval of minutes from April 23, 2020 Finance Committee meeting

The Finance Committee reviewed the FY 20-21 Proposed Budget, including a projected county appropriation of $125,511,103 and a proposed capital budget of $19,713,660. The committee voted to recommend the budget to the full board. Members also discussed the impact of a state-mandated school start date of August 17th.

• Approved May 5, 2020 meeting agenda
• Approved April 23, 2020 meeting minutes
• Recommended FY 20-21 Proposed Budget for full board approval

Agenda - Open Session

The Union County Board of Education will consider the 2020-21 proposed budget and a K-12 grading protocol for the COVID-19 closure. Other action items include a Blackboard contract renewal for $158,175.57, assignment of new subdivisions, and several policy updates. The meeting will be held remotely via Zoom.

• 2020-21 Proposed Budget
• K-12 Grading Protocol and Class of 2020 resolution
• Blackboard contract renewal at $158,175.57
• Assignment of new subdivisions
• Policy revisions: drug-free workplace, immunization requirements, remote participation

Facilities Committee - Open Session

The Facilities Committee voted to recommend the proposed FY20/21 Capital Improvement Plan (CIP) at $16.3 million to the Board of Education. The committee also approved a $295,086.07 change order for the Transportation Facility project, extending the contract with Messer Construction by 35 days. Both items require final approval from the Board of Education at a later meeting.

• Recommended FY20/21 CIP at $16.3 million to the Board of Education
• Approved a $295,086.07 change order for the Transportation Facility project
• Change order extends Messer Construction's contract completion date by 35 days
• Funds for change order come from the 2016 Transportation Bond Project
• Next committee meeting scheduled for May 21, 2020

The committee recommended the FY20/21 Capital Improvement Plan to the Board of Education. It also recommended a change order for a transportation facility project due to rock encountered during construction.

• Recommended proposed 20/21 CIP of $16.3 million to the Board of Education (4-0)
• Recommended Board of Education approve $295,086.07 change order to Messer Construction and 35-day contract extension (4-0)
• Approved meeting agenda (4-0)

Curriculum Committee Meeting

The Curriculum Committee approved the agenda and minutes, discussed graduation planning, and voted to recommend several items to the full Board of Education. Recommended items include Apex Learning and myON digital license renewals, an AP Exam Waiver, and a sole source purchase from Flyleaf Publishing. The committee also discussed the UCPS K-11 Grading Protocol for 2019-2020. All recommendations passed unanimously.

• Apex Learning Digital License Renewal recommended to full board
• myON Digital License Renewal recommended to full board
• AP Exam Waiver 2019-2020 recommended to full board
• Sole Source Purchase from Flyleaf Publishing recommended to full board
• Discussion of UCPS K-11 Grading Protocol 2019-2020

The committee recommended several items to the full Board of Education, including a grading protocol for the 2019-2020 school year and digital license renewals. Members also recommended waiving the AP exam grade deduction for the current year and a sole source purchase for phonics books. Discussion was held regarding graduation planning and surveys for parents and students due to COVID-19 closures.

• Recommended Apex Learning Digital License Renewal of $109,583.00 (4-0)
• Recommended myON Digital License Renewal of $358,290.82 (4-0)
• Recommended waiving the AP Exam grade deduction for 2019-2020 (4-0)
• Recommended sole source purchase of Flyleaf Publishing materials for six elementary schools (4-0)
• Recommended K-11 grading protocol and a letter to the State Board regarding senior grading options (4-0)
• Approved amended agenda (4-0)
• Approved February 27, 2020 meeting minutes (4-0)

Agenda - Work Session

The Union County Board of Education will hold a virtual work session to discuss the proposed 2020-21 budget and a proposed 2020 bond. The meeting includes procedural items such as call to order and approval of the agenda.

• 2020-21 proposed budget discussion
• Proposed 2020 bond summary discussion
• Approval of agenda (procedural)

Facilities Committee - Closed Session

The Facilities Committee is holding a closed session with no public agenda details. The only listed substantive item is a discussion on land acquisition. No decisions or proposals are visible in the public agenda.

• Land acquisition discussion (closed session)

The committee approved a recommendation for the Board of Education to contract with Superior Mechanical Services, Inc. for $165,000. Members also approved closed session minutes from four previous dates. Discussions were held regarding land acquisition options for property adjacent to Indian Trail ES.

• Approved recommendation to contract Superior Mechanical Services, Inc. for $165,000 (4-0)
• Approved closed session minutes for Jan 23, Feb 19, Mar 18, and Apr 7, 2020 (4-0)
• Approved motion to enter closed session (4-0)

Finance Committee Meeting

The Union County Public Schools Finance Committee approved its agenda and the minutes from the February 25 meeting. It provided updates on the 2019‑2020 budget and state/federal relief funding, and moved the FY20‑21 proposed budget request to the full board for review. The committee also added budget amendments and transfers to the board's consent agenda and recommended approval of the Ward's Produce and Gordon Food Service rollover contracts for FY20‑21.

• Approval of the April 23, 2020 Finance Committee agenda
• Approval of minutes from the February 25, 2020 Finance Committee meeting
• Motion to send the FY20‑21 proposed budget request to the full board work session
• Recommendation to add budget amendments and transfers to the BOE consent agenda
• Recommendation to approve Ward's Produce and Gordon Food Service rollover contracts for FY20‑21

The committee approved sending a proposed FY 2020-2021 budget request of $127,602,742 to the full board for review. Members also recommended the approval of two food service contract renewals and budget amendments. Discussion included the use of $1.4M in state COVID-19 funds for school nutrition and afterschool care.

• Approved sending FY 20-21 Proposed Budget request of $127,602,742 to full board work session (4-0)
• Approved adding Budget Amendments and Transfers to the May 5th BOE Consent Agenda (4-0)
• Recommended full board approval of Ward's Produce Rollover Bid FY 20-21 contract (4-0)
• Recommended full board approval of Gordon Food Service Rollover Food Bid FY 20-21 contract (4-0)
• Approved amended April 23, 2020 agenda to include a Closed Session (4-0)
• Approved February 25, 2020 meeting minutes (4-0)

Facilities Committee - Open Session

The Facilities Committee voted to recommend that the Board of Education reassign specified subdivisions and adjacent parcels to listed schools. The committee also approved minutes from four prior meetings and received informational updates on attendance area planning, construction, change orders, and building permits.

• Approved open session minutes from Jan 23, Feb 19, Mar 18, and Apr 7, 2020
• Recommended reassignment of subdivisions to schools (second presentation, to be considered by Board of Education in May)
• Discussed planning for East Union MS, Forest Hills, and Parkwood attendance areas
• Received construction update and change order update

The committee approved a recommendation for the Board of Education to reassign several new subdivisions and adjacent parcels to different school attendance areas to balance capacity. The committee also approved the meeting agenda and previous open session minutes.

• Approved agenda amendment to include Bond Request (4-0)
• Approved open session meeting minutes for Jan 23, Feb 19, Mar 18, and Apr 7, 2020 (4-0)
• Recommended Board of Education reassign Solis at Chestnut, Weddington Acres, and Chestnut Lane to Indian Trail ES and Sun Valley MS/HS (4-0)
• Recommended Board of Education reassign an unnamed proposed development to Waxhaw ES and Parkwood MS/HS (4-0)
• Recommended Board of Education reassign Wren Creek and Pleasant Grove Campground to Western Union ES and Parkwood MS/HS (4-0)

SPTT Committee Meeting

The SPTT Committee met remotely on April 22, 2020, and approved sending a $158,175.57 Blackboard Inc. contract renewal to the full Board of Education for approval on the May 2020 consent agenda. The committee also received an update on the strategic plan and a report on school bus maintenance findings. Minutes from the February meeting were approved.

• Blackboard contract renewal for $158,175.57 for website, mass notification, mobile app, and accessibility
• School bus maintenance report of findings presented by Mark Strickland
• Strategic plan update provided by Michele Morris
• Approval of minutes from the February 2020 SPTT meeting

Policy Committee Meeting

The Union County Board of Education Policy Committee met remotely and approved sending several policies to the full Board for approval or first review. Key items include a new policy on remote participation in board meetings, revisions to school assignment policy, and updates to drug-free workplace and immunization requirements. The committee also forwarded administrative guidelines for the Code of Student Conduct.

• Policy 4-13 School Assignment sent to full Board for approval
• New policy on Remote Participation in Board Meetings proposed
• Revisions to Policy 3-5 Drug-Free Workplace based on federal regulations
• Revisions to Policy 4-5 Immunization and Health Requirements for School Admission
• Administrative Guidelines for Policy 4-3 Student Discipline Code of Student Conduct sent for review

The committee approved sending Policy 4-13 School Assignment to the full Board for approval. Several other policies and administrative guidelines were approved for first review or fast-track review by the Board on May 5, 2020.

• Approved agenda (4-0)
• Approved March 25, 2020 Open Session minutes (4-0)
• Approved sending Policy 4-13 School Assignment to full Board for approval (4-0)
• Approved sending Professional and Staff Development, Policy 3-5 Drug-Free Workplace, Policy 4-5 Immunization and Health Requirements, and Policy 5-8 Parent Involvement to full Board for first review (4-0)
• Approved sending Policy Remote Participation in Board Meetings to full Board via Fast-track (4-0)
• Approved sending Administrative Guidelines for Zoom meetings to full Board for review (4-0)
• Approved sending Administrative Guidelines for Policy 4-3 Student Discipline - Code of Student Conduct to full Board for review (4-0)

Finance Committee Meeting - Canceled

This meeting was canceled and no decisions were made. Planned discussions included capital and operational priorities for the 2020-21 budget, as well as budget calendar amendments.

• Approval of the minutes from the February 25, 2020 meeting
• Discussion of 20-21 Capital Priorities
• Discussion of 20-21 Operational Priorities
• Discussion of Budget Calendar Amendments

Facilities Committee - Open Session

The Union County Public Schools Facilities Committee recommended the Board of Education approve three contracts pending legal review: a $668,200 turf and track replacement at Monroe High School with Sprinturf, LLC; a $133,550 painting contract at CATA with Peterson Painting; and a $269,500 painting contract at Porter Ridge High School with Universal Contractors, Inc. All items were passed unanimously.

• Monroe HS turf and track replacement bid awarded to Sprinturf, LLC for $668,200
• CATA interior/exterior painting contract awarded to Peterson Painting for $133,550
• Porter Ridge HS interior/exterior painting contract awarded to Universal Contractors, Inc. for $269,500
• All contracts funded from 2019/20 CIP budget
• Committee also approved meeting agenda and adjourned

The committee recommended that the Board of Education approve contracts for turf and track replacement at Monroe High School and interior painting at CATA and Porter Ridge High School. All three projects are funded by the 2019/20 CIP.

• Recommended $668,200 contract with Sprinturf, LLC for Monroe HS turf and track (4-0)
• Recommended $133,550 contract with Peterson Painting for CATA interior painting (4-0)
• Recommended $269,500 contract with Universal Contractors, Inc. for Porter Ridge HS interior painting (4-0)
• Approved agenda (4-0)

Agenda - Open Session

The Union County Board of Education meets virtually to act on a consent agenda including a $1,238,000 True Up Funds request, painting bids, and policy updates. They will discuss student assignments for new subdivisions and a proposed policy on remote participation. The board also considers adjusting graduation requirements for seniors, following a state board directive allowing local districts to require no more than 22 credits.

• True Up Funds Request of $1,238,000
• Monroe High School replacement of synthetic turf and track bid
• Student assignment for Antioch and Cuthbertson developments
• Proposed new policy on remote participation in board meetings
• Graduation requirement changes for class of 2020 per State Board of Education position

Policy Committee Meeting Closed Session

This is a procedural closed-session meeting of the Union County Board of Education's Policy Committee. The only action item is approval of the minutes from the February 26, 2020 closed session. No public policy decisions or discussions are on the agenda.

• Approval of February 26, 2020 Closed Session Minutes

The committee met in closed session to review and approve minutes from a previous meeting. No other substantive policy decisions were recorded.

• Approved February 26, 2020 Closed Session Minutes (4-0)

Policy Committee Meeting

The Policy Committee reviewed several items to be sent to the full Board of Education for approval on April 7, 2020. These items include various school policies, health manual updates regarding diabetes care, and a sole source agreement.

• Policy 1-14: Board of Education Policies
• Policy 1-22: Emergency Drills
• Policy 2-1: Fiscal Goals
• Policy 2-3: Settlement of Claims
• Policy 3-31: Arrests and Convictions

The committee approved forwarding six policies and a sole source agreement for approval at the April 7, 2020 meeting. A proposed policy on remote participation in board meetings and administrative guidelines for bloodborne pathogens were also forwarded for review. All motions passed with unanimous votes from the four members present.

• Approved agenda (4-0)
• Approved February 26, 2020 meeting minutes (4-0)
• Approved forwarding Policies 1-14, 1-22, 2-1, 2-3, 3-31, and 4-13 to full Board for approval (4-0)
• Approved fast-tracking proposed Remote Participation in Board Meetings policy to full Board for review (4-0)
• Approved forwarding Policy 3-4 Exposure to Bloodborne Pathogens guidelines to full Board for review (4-0)
• Approved placing Safe and Civil Schools sole source agreement on Consent Agenda for full Board approval (4-0)

Facilities Committee - Open Session

The Facilities Committee approved its agenda and adopted prior meeting minutes. It recommended changes for new subdivisions, approved a True Up Funds request, and urged the Board of Education to accept a $2,725,001 purchase offer for the Cox Road property. The committee also recommended a capital funds transfer pending County Commissioners approval. Informational items included construction funding, the FY 20/21 capital improvement plan, and project updates.

• Recommend Board approve $2,725,001 purchase of Cox Road property from CH Land Company
• Recommend approval of True Up Funds (fiscal impact noted)
• Recommend capital funds transfer contingent on County Commissioners approval
• Assignment for new subdivisions (discussion, no fiscal impact)
• Construction Funding (Bond) request (informational)

The committee recommended the Board of Education approve the sale of the Cox Road property to CH Land Company, LLC. Members also recommended a $1.2M project list for True Up funds and the reassignment of several new subdivisions to different elementary school attendance areas.

• Recommended Board approval to sell Cox Road property to CH Land Company, LLC for $2,725,001 (4-0)
• Recommended $1,238,000 True Up funds project list to the Board of Education and Board of County Commissioners (4-0)
• Recommended reassigning Solis at Chestnut, Weddington Acres, and Chestnut Lane to Indian Trial ES/Sun Valley (4-0)
• Recommended reassigning Wrenn Creek and an unnamed development to Parkwood attendance area (4-0)
• Recommended moving Pleasant Grove Campground to Parkwood attendance area (4-0)
• Recommended Board approval to transfer $9,762.62 between transportation accounts for truck service bodies (4-0)
• Approved meeting minutes for Oct 30, Nov 20, and Dec 18, 2019 (4-0)
• Approved the meeting agenda (4-0)

Emergency Meeting - Agenda

The Union County Board of Education holds an emergency meeting on March 17, 2020, to address operational changes during the COVID-19 pandemic. Agenda items include approving teleworking guidelines for staff, receiving information on a remote learning plan, and discussing a meal distribution plan for students.

• Teleworking Administrative Guidelines – action/discussion
• Remote Learning Plan – information
• Meal Distribution Plan – information

Agenda - Open Session

The Union County Board of Education will hold an open session on March 3, 2020, beginning at 7:00 p.m. The board will consider a consent agenda that includes a $159,552.26 contract for Wolfe School playground expansion and resurfacing, along with personnel actions, budget amendments, and policy updates. Additionally, the board will discuss strategic plan initiatives, review several policies, and hear public comments.

• Consent agenda includes $159,552.26 for Wolfe School playground expansion and resurfacing
• Sole source request for AX Jaces and Vanguard Controllers
• Budget amendments and transfers (amounts not specified)
• Policy reviews on emergency drills, fiscal goals, school assignment, and more
• Calendar make-up days for 2019-2020 school year

Curriculum Committee Meeting

The Curriculum Committee voted to recommend the Summer Program 2019-2020 and the DLI (Dual Language Immersion) Program proposal to the full Board of Education for approval. The meeting also included approval of the agenda and minutes from the previous meeting, and scheduling the next meeting for March 26, 2020.

• Recommendation of Summer Program 2019-2020 to full Board of Education
• Recommendation of DLI Program proposal to full Board of Education
• Approval of meeting minutes from January 30, 2019
• Next meeting scheduled for March 26, 2020 at 9:00 a.m.

The Curriculum Committee voted to recommend the 2019-2020 Summer Program for student retesting and proposed updates to Dual Language Immersion (DLI) programming to the full Board of Education for approval.

• Approved agenda as amended (4-0)
• Approved January 30, 2019 meeting minutes (4-0)
• Recommended 2019-2020 Summer Program for EOC and EOG retesting to Board of Education (4-0)
• Recommended DLI Program proposal and course sequence changes to Board of Education (4-0)

SPTT Committee Meeting

The SPTT Committee reviewed a cybersecurity update, a capital request for the 2020-21 budget, and a transportation efficiency update. The committee voted to forward a revision to the 2019-2020 school calendar to the full board for approval at the March meeting.

• Revision to the 2019-2020 calendar (make-up day) forwarded to full board
• Cybersecurity update presented by James Parker with a response plan
• Capital request for 2020-21 budget presented by James Parker
• Transportation efficiency update from Mark Strickland

The SPTT Committee approved forwarding proposed revisions to the 2019-2020 school calendar, including make-up days for weather closings, to the full Board for March approval. The committee also received a cybersecurity update regarding intrusion attempts and staff phishing training.

• Approved agenda (4-0)
• Approved minutes from 11/19/2019 meeting (4-0)
• Approved forwarding 2019-2020 calendar revisions to full Board (4-0)
• Approved motion to adjourn (4-0)

Policy Committee Meeting Closed Session

This is a closed session meeting of the Union County Board of Education Policy Committee, consisting solely of procedural items and advice from counsel. No public decisions or discussions are listed on the agenda.

• Meeting is a closed session with no public agenda items
• Only listed items: Preliminary Items, Advice from Counsel, Closing Items

The committee reviewed proposed revisions to Policy 4-13, School Assignment, and its Administrative Guidelines. The committee requested that the amended policy be taken to the March 3, 2020 Board meeting for review.

• Approved motion to enter closed session (3-0)
• Requested Policy 4-13, School Assignment, be taken to March 3, 2020 Board meeting
• Approved adjournment (3-0)

Policy Committee Meeting

The Union County Board of Education Policy Committee met to review and vote on several policies. They approved sending six policies for second review and five for first review to the full board for March 3, 2020. The committee also discussed Policy 5-4 on Extracurricular Activities and Interscholastic Athletics.

• Second review: Committees (1-9), Closed Sessions (1-11), Duties of Board Secretary (1-7), Child Abuse (4-8), Selection of Instructional Materials (5-1), Fixed Asset Inventory (new policy)
• First review: Board of Education Policies (1-14), Emergency Drills (1-22), Fiscal Goals (2-1), Settlement of Claims (2-3), Arrests and Convictions (3-31)
• Discussion on Policy 5-4 Extracurricular Activities and Interscholastic Athletics
• Administrative Guidelines 3-4 Exposure to Bloodborne Pathogens reviewed
• Next meeting scheduled for March 25, 2020

The committee approved sending six policies for final Board approval and five policies for Board review. One set of administrative guidelines was tabled, and the committee requested further staff recommendations on extracurricular activities.

• Approved sending policies 1-7, 1-9, 1-11, 4-8, 5-1, and Fixed Asset Inventory to the full Board for approval (3-0)
• Approved sending policies 1-14, 1-22, 2-1, 2-3, and 3-31 to the full Board for review (3-0)
• Tabled 3-4 Exposure to Bloodborne Pathogens Administrative Guidelines
• Requested staff recommendations and pros/cons for Policy 5-4 Extracurricular Activities and Interscholastic Athletics
• Approved February 26, 2020 meeting agenda (3-0)
• Approved January 22, 2020 Open Session minutes (3-0)

Finance Committee Meeting

The Union County Schools Finance Committee held a routine meeting with mostly procedural items. The main action was approving February 2020 budget amendments and transfers, though no dollar amounts were disclosed. The committee also received informational updates on a joint meeting with the Board of County Commissioners and a staff meeting with county finance staff.

• Approved February 2020 Budget Amendments & Transfers (no dollar amounts listed)
• Approved agenda and minutes from January 28, 2020 meeting
• Heard informational update on joint meeting with BOCC from 02/24/20
• Heard informational update on staff meeting with Union County Finance Staff from 02/25/20
• Scheduled next meeting for March 24, 2020

The committee approved the meeting agenda and the minutes from the January 28, 2020 meeting. Budget amendments and transfers were removed from the agenda to be added to the March 3, 2020 Board of Education Consent Agenda. No other substantive actions were taken.

• Approved February 25, 2020 meeting agenda as amended (3-0)
• Approved January 28, 2020 meeting minutes (3-0)
• Removed Budget Amendments & Transfers from agenda

Agenda - Joint Meeting of the Union County Board of Education with the Union County Board of County Commissioners

The Union County Board of Education and Board of County Commissioners meet jointly to discuss current/future budget updates, the draft 2020-21 Capital Improvement Plan (CIP) budget, true-up funds, and long-range planning. The only action items are approval of the agenda and adjournment.

• Discussion of current/future budget update
• Review of 2020-21 Draft CIP Budget
• Discussion of true-up funds
• Long-range planning discussion

Union County Board of Education Facilities Committee

The Facilities Committee approved the purchase order with Game Time/Cunningham Recreation for Wolfe Playground surfacing, costing $159,552.26. It also authorized a 12‑month sole‑source contract for FX 80 Jaces and Vanguard Controllers through Control Stop. The committee approved several open‑session meeting minutes and received informational updates on the Sun Valley High School boiler, the 2021‑2025 Capital Improvement Plan, and other projects before adjourning.

• Approval of $159,552.26 purchase order for Wolfe Playground surfacing (Game Time/Cunningham Recreation)
• Approval of 12‑month sole‑source purchase of FX 80 Jaces and Vanguard Controllers via Control Stop
• Approval of open‑session meeting minutes from 2019
• Informational presentation on Sun Valley High School boiler replacement
• Discussion of the draft 2021‑2025 Capital Improvement Plan

The committee recommended two purchases for Board of Education approval: a sole-source contract for HVAC controllers and a playground surfacing project. The committee also reviewed updates on the Capital Improvement Plan and school construction projects.

• Recommended approval of sole source purchasing for FX 80 Jaces and Vanguard Controllers through Control Stop (4-0)
• Recommended approval of $159,552.26 purchase order with Game Time/Cunningham Recreation for Wolfe Playground surfacing (4-0)
• Approved meeting minutes from April 2, April 17, May 7, May 23, June 4, and June 24, 2019 (4-0)
• Approved amended agenda to include planning for next school year (4-0)
• Approved motion to enter closed session for attorney consultation and land acquisition discussion (4-0)

Agenda - Open Session

The Union County Board of Education will meet in open session on February 4, 2020, after a closed session. The agenda includes a consent agenda with items such as a $225,000 Piedmont High School architect and design fee contract, a surplus declaration for the Old Fairview property, budget amendments, and an audit engagement letter. The board will also discuss revisions to several policies, including duties of the board secretary, committees, closed sessions, child abuse, selection of instructional materials, and a proposed new fixed asset inventory policy. Public comments will be heard, and recognitions will be awarded.

• Consent agenda includes $225,000 Piedmont High School architect and design fees
• Old Fairview property declared surplus
• Approval of budget amendments and transfers
• Nomination for 2020 NCSBA Legislative Committee service
• Discussion of policy revisions: 1-7 Duties of Board Secretary, 1-9 Committees, 1-11 Closed Sessions, 4-8 Child Abuse, 5-1 Selection of Instructional Materials, and proposed new Fixed Asset Inventory policy

Curriculum Committee Meeting

The Curriculum Committee approved the agenda and minutes from December 17, 2019, and discussed a bullying prevention plan. The committee also recommended a sole-source purchase of the Exemplars Online Platform to the full Board of Education for approval.

• Approval of meeting minutes from December 17, 2019
• Discussion of Bullying Prevention Plan
• Discussion and action on EdLeadNC Teacher Leadership Training
• Sole-source purchase of Exemplars Online Platform recommended to full board (no fiscal impact)
• Next meeting scheduled for February 27, 2020 at 9:00 a.m.

The committee recommended a sole-source purchase of the Exemplars Online Platform for Rocky River Elementary School. Members also reviewed a new district-wide bullying prevention plan and discussed teacher leadership training.

• Approved agenda (3-0)
• Approved December 17, 2019 meeting minutes (3-0)
• Recommended $3,229.19 sole-source purchase of Exemplars Online Platform to Board of Education (4-0)

Finance Committee Meeting

The committee voted to recommend sending the FY20 audit contract with Anderson, Smith & Wike, LLC to the full board for approval. They also recommended forwarding the draft 2020-2021 budget preparation calendar to the full board. Informational items included a county water/sewer rate increase memorandum of understanding and a general budget update.

• Approved sending FY20 audit contract with Anderson, Smith & Wike, LLC to full board
• Approved sending draft 2020-2021 budget preparation calendar to full board
• Received information on county water/sewer rate increase MOU
• Received budget update

The Finance Committee approved a contract for the FY20 audit and the FY 2020-2021 Budget Preparation Calendar. Both items will be provided to the full board. The committee also noted that the district is operating on FY18-19 state funding due to the lack of a FY19-20 State Budget.

• Approved FY20 Audit Contract with Anderson, Smith & Wike, PLLC (4-0)
• Approved FY 2020-2021 Budget Preparation Calendar (4-0)
• Approved January 28, 2020 meeting agenda (4-0)
• Approved December 17, 2019 meeting minutes (4-0)

Union County Board of Education Facilities Committee

The Union County Board of Education Facilities Committee is acting on several items, including approval of past meeting minutes, property appraisals, and a $225,000 architecture contract for Piedmont High School. They will also receive informational updates on the capital improvement plan, Weddington cluster planning, construction, and surplus property. A closed session is scheduled for land acquisition discussion.

• Approval of open session meeting minutes from Feb. and Mar. 2019
• Old Fairview Property appraisal considered for surplus
• Cox Road Property discussion
• True-up funds review
• $225,000 architectural design fee for Piedmont HS grandstand, ballfields, and building recommended to Board of Education

The Facilities Committee recommended the Board of Education approve a contract for architecture and design fees at Piedmont High School and the surpusing of the Old Fairview property. The committee also recommended forwarding a $3,571,000 list of projects for True Up funds to the County.

• Recommended Board of Education surplus the Old Fairview property (3-0)
• Recommended Board of Education forward $3,571,000 True Up funds project list to the County (3-0)
• Recommended Board of Education approve $225,000 contract with Morris Berg Architects for Piedmont High School improvements (3-0)
• Approved open session meeting minutes from February 20, 2019, and March 20, 2019 (3-0)

SPTT Committee Meeting -CANCELLED

This meeting was cancelled and did not occur. The agenda would have covered routine procedural items, a strategic plan update, program evaluation, cybersecurity, and transportation.

Policy Committee Meeting

The Union County Board of Education Policy Committee met on January 22, 2020, and voted to send several policies to the full Board for approval or review. The committee approved sending Policy 1-12 (Public Participation at Board Meetings) for second reading and final approval at the February 4 meeting. Six other policies were advanced for first review at that same meeting.

• Policy 1-12 Public Participation at Board Meetings advanced to full board for final approval
• Policy 1-7 Duties of the Board Secretary sent for first review
• Policy 1-9 Committees sent for first review
• Policy 1-11 Closed Sessions sent for first review
• Proposed new Policy on Fixed Asset Inventory sent for first review

The Policy Committee approved sending one policy to the full Board for final approval and six policies for review at the February 4, 2020 meeting. These include updates to board duties, closed sessions, and child abuse policies.

• Approved sending Policy 1-12 Public Participation at Board Meetings to full Board for approval (4-0)
• Approved sending Policy 1-7 Duties of the Board Secretary to full Board for review (4-0)
• Approved sending Policy 1-9 Committees to full Board for review (4-0)
• Approved sending Policy 1-11 Closed Sessions to full Board for review (4-0)
• Approved sending Policy 4-8 Child Abuse to full Board for review (4-0)
• Approved sending Policy 5-1 Selection of Instructional Materials to full Board for review (4-0)
• Approved sending new Fixed Asset Inventory policy to full Board for review (4-0)
• Approved December 19, 2019 Open Session Minutes (4-0)

Agenda - Open Session

The Union County Board of Education will vote on a consent agenda including a budget resolution, personnel actions, gifts, and several policy changes (drug-free workplace, administration of medicines, personal technology, licensure, drones). They will also receive the 2019 CAFR audit report and discuss a policy on public participation at board meetings. The meeting includes recognitions, public comments, and possible closed session.

• Approval of budget resolution (1920 Budget Resolution)
• Adoption of new policies on unmanned aircraft systems (drones), personal technology, and licensure
• Approval of 2020-2021 High School Program of Studies
• Approval of custodial supply bids (CIP-funded)
• Presentation of 2019 CAFR audit report by Anderson Wike