Union County Public Schools public meetings in 2023

Appeal Committee Hearings - Panel C - Public Notice

The Appeal Committee Hearings - Panel C of Union County Public Schools is meeting for hearings. The agenda includes only call to order, hearings, and adjournment, with no specific items listed.

Agenda - Closed Session

The Union County Board of Education holds a closed session to discuss personnel matters, review minutes, and receive advice from legal counsel. The agenda lists only procedural items with no specific actionable decisions or public hearings.

• Closed session for personnel matters
• Closed session for advice from counsel
• Approval of agenda and call to order in open session

Agenda - Open Session

The Union County Board of Education will vote on a consent agenda that includes roofing, chiller, and canopy contracts totaling over $2.1 million, discuss the 2025-2026 academic calendar, review several policies, and recognize award recipients. Public comments will be heard before the board acts on these items.

• Approval of $2,153,881 in facility contracts: Forest Hills High roofing ($771,190), Parkwood Middle/High roofing ($796,691), CATA chiller ($225,000), and Monroe High/Middle/Transportation canopies ($361,000)
• Discussion and possible vote on the 2025-2026 academic calendar
• Review of Policy 1-12 Public Participation at Board Meetings and other policies (gifts, licensure, recruitment, staff-student relations)
• Recognition of John Kirkpatrick with the John H. Crowder Service Award
• Approval of class size waivers, school choice locations, and a gifts memo

Facilities Committee - Open Session

The Union County Public Schools Facilities Committee approved four construction contracts: a canopy bid ($361,000 to J Taylor, Inc.), a chiller replacement at CATA ($225,000 to Carolina Air Solutions), a roof for Forest Hills High School ($771,190 to Owens Roofing), and a roof for Parkwood High and Middle schools ($796,691 to Johnson Roofing). The committee also approved the October 25 meeting minutes and received informational updates on construction, bond status, and surplus items.

• Canopy bid awarded to J Taylor, Inc. for $361,000
• CATA chiller replacement awarded to Carolina Air Solutions for $225,000
• Forest Hills High School roofing bid awarded to Owens Roofing for $771,190
• Parkwood High and Middle roofing bid awarded to Johnson Roofing for $796,691

The committee approved four construction contracts for roofing, chiller replacement, and canopy installations. These projects will impact Forest Hills High, Parkwood High and Middle, CATA, and Monroe schools.

• Approved $361,000 canopy installation bid from J Taylor, Inc. (4-0)
• Approved $225,000 CATA chiller replacement bid from Carolina Air Solutions (4-0)
• Approved $771,190 Forest Hills High School roofing bid from Owens Roofing (4-0)
• Approved $796,691 Parkwood High and Middle roofing bid from Johnson Roofing (4-0)
• Approved meeting agenda (4-0)
• Approved October 25, 2023 open session meeting minutes (4-0)

SPTT Committee Meeting

The SPTT Committee of Union County Public Schools meets to discuss a strategic plan update for Theme A, Initiative 2a, focusing on Pre-K through 12 college and career readiness activities. They will also preview options for the 2025-2026 academic calendar. The meeting includes approval of previous minutes and other procedural items.

• Approval of minutes from September 27, 2023
• Strategic Plan Update: Theme A, Initiative 2a – create Pre-K–12 activities for college and career interest development
• Presentation of options for the 2025-2026 school calendar
• Next meeting scheduled for January 24, 2024
• Information to full board: technology services fee and Strategic Plan PowerPoint

Policy Committee Meeting

The Policy Committee approved sending Policy 5-02 Copyright to the Board for final approval and recommended a list of highlighted schools as Choice Schools for Board approval at the December 5, 2023 meeting. The committee also reviewed several policies for first reading, including Public Participation at Board Meetings, Gifts and Bequests, Licensure, Recruitment and Selection of Personnel, Staff-Student Relations, and administrative guidelines on restricting individuals from Board property. All items were passed unanimously by the committee members present.

• Policy 5-02 Copyright approved for second review and sent to Board
• Policy 1-12 Public Participation at Board Meetings reviewed for first reading
• Policy 2-05 Gifts and Bequests reviewed for first reading
• Policy 3-02(e) Licensure and Policy 3-03 Recruitment and Selection reviewed
• Committee recommended specific schools as Choice Schools for Board approval

The committee approved the meeting agenda and previous minutes. Members voted to send one policy for final approval and seven policies or guidelines for first review to the Board of Education. The committee also recommended specific school choice locations for Board approval.

• Approved agenda (4-0)
• Approved October 24, 2023 Open Session Meeting Minutes (4-0)
• Approved sending Policy 5-02 Copyright to the Board for approval (4-0)
• Approved sending Policies 1-12, 2-05, 3-02(e), 3-03, 3-03 Guidelines, 3-06, and 6-03 Guidelines to the Board for review (4-0)
• Approved recommending highlighted schools as Choice Schools to the Board (4-0)

Appeal Committee Hearings - Panel B - Public Notice

This is a procedural meeting of the Appeal Committee Panel B to hear appeals. The agenda contains only the call to order, hearings, and adjournment with no details on specific cases or outcomes.

• Hearings on unidentified appeals

Finance Committee Meeting - Open Session

The Union County Public Schools Finance Committee met on November 8, 2023, and voted to recommend several items to the Board of Education's consent agenda. These include the FY24 budget resolution, the FY25 budget calendar, a contract extension with Scribbles Software for student enrollment management, an amended Health Support Services agreement, and a $160,088.15 small equipment bid for School Nutrition Services. The committee also approved its meeting minutes and agenda.

• FY24 Budget Resolution recommended to full board for approval
• FY25 Draft Budget Calendar recommended to full board
• Scribbles Software contract extension for Student Enrollment Management System
• Health Support Services agreement amendment
• School Nutrition Services small equipment bid with United Restaurant Equipment: $160,088.15

The Finance Committee approved several recommendations to be sent to the Board of Education (BOE) Consent Agenda. These include the FY24 Budget Resolution and the FY25 Budget Calendar. The committee also recommended approvals for software and service contracts.

• Recommended FY24 Budget Resolution for BOE approval (3-0)
• Recommended FY25 Draft Budget Calendar for BOE approval (3-0)
• Recommended Scribbles Software contract extension for BOE approval (3-0)
• Recommended amended Health Support Services Agreement for BOE approval (3-0)
• Recommended $160,088.15 School Nutrition Services Small Equipment Bid for BOE approval (3-0)
• Approved April 25, 2023 meeting minutes (3-0)
• Approved May 23, 2023 meeting minutes (3-0)

Agenda - Open Session

The Union County Board of Education will consider a consent agenda that includes several capital contracts and budget items, such as HVAC bids for multiple schools and equipment purchases. Items with fiscal impact include a $351,000 chimney removal project, a $130,000 HVAC bid for Poplin Elementary, a $1,360,000 HVAC bid for Prospect Elementary, a $160,088.15 small equipment bid for school nutrition services, and a $130,620 contract for a student enrollment management system. The meeting also includes approvals of policies, the FY24 budget resolution, and public comment periods.

• Chimney Removal Bids – $351,000.00
• Poplin Elementary HVAC Bids – $130,000.00
• Prospect Elementary HVAC Bids – $1,360,000.00
• School Nutrition Services – Small Equipment Bid – $160,088.15
• Student Enrollment Management System – Contract – $130,620.00

Agenda - Closed Session

The Union County Board of Education will meet in closed session to discuss personnel matters, student transfers, and receive advice from legal counsel. The session includes approval of the agenda and minutes from previous meetings. No public decisions are expected during this closed portion.

• Discussion of personnel matters
• Consideration of student transfers
• Advice from legal counsel
• Approval of agenda
• Approval of minutes

Appeal Committee Hearings - Panel A - Public Notice

This is a procedural meeting of Panel A of the Union County Public Schools Appeal Committee to hear student appeals. No specific appeals or cases are listed in the agenda.

Facilities Committee - Open Session

The Facilities Committee voted on several action items, including awarding HVAC bids for Poplin Elementary ($130,000) and Prospect Elementary ($1,360,000) to Carolina Air Solutions, a chimney removal bid to LaFave Construction ($351,000), a stormwater agreement for the transportation facility, a sole source purchasing extension for control parts, and a long-term capital planning document. They also received informational updates on bonds, construction, change orders, and surplus.

• Poplin Elementary HVAC bid awarded to Carolina Air Solutions for $130,000
• Prospect Elementary HVAC bid awarded to Carolina Air Solutions for $1,360,000
• Chimney removal bid awarded to LaFave Construction for $351,000
• Sole source purchasing of FX80 Jaces and Vanguard Controllers through Control Stop approved for 12 months
• Long-term capital planning document approved for submission to Board of Education and County Commissioners

The committee approved several construction and maintenance bids, including HVAC work at Poplin and Prospect Elementary. Members also approved a long-term capital plan and rescinded a recommendation for a cell tower at Rea View Elementary.

• Approved $130,000 HVAC bid for Poplin Elementary (4-0)
• Approved $1,360,000 HVAC bid for Prospect Elementary (4-0)
• Approved $351,000 chimney removal bid for nine schools via LaFave Construction (4-0)
• Approved Stormwater O&M and Consent and Joinder Agreements for transportation facility (4-0)
• Approved 12-month sole source purchasing for Control Stop, LLC (4-0)
• Rescinded recommendation to send Rea View Elementary cell tower contract to full Board (4-0)
• Approved updated long term capital planning document (4-0)
• Approved September 27, 2023 meeting minutes (4-0)

Curriculum Committee Meeting

The Union County Public Schools Curriculum Committee will meet virtually on October 25, 2023. Action items include approval of 2023-2024 NCStar School Improvement Plans and sole-source purchases for the Academically or Intellectually Gifted (AIG) curriculum refresh. The committee will also approve minutes from the prior meeting and set the next meeting date.

• Approval of 2023-2024 NCStar School Improvement Plans (action item)
• Sole-Source Purchases for AIG Curriculum Refresh (action item)
• Approval of meeting minutes from September 27, 2023
• Next meeting scheduled for November 29, 2023 at 10:00am

Policy Committee Meeting

The Union County Board of Education Policy Committee approved sending several revised and proposed policies to the full Board for approval at the November 8, 2023 meeting. Items include revised policies on staff responsibilities, student surveys, instructional materials, and health education, plus three proposed new policies on parental involvement, student health services, and criminal behavior. The committee also reviewed administrative guidelines for instructional video use and copyright, and a policy on parent organizations.

• Revised Policy 3-01 Staff Responsibilities sent to full board
• Proposed new policy on Parental Involvement with community survey results
• Proposed new policy on Student Health Services
• Proposed new policy on Criminal Behavior
• Policy 6-02 Parent Organizations fast-tracked for board review and approval

The Policy Committee approved sending several existing and new policies to the Board of Education for approval or review at the November 8, 2023 meeting. These include policies on staff responsibilities, student surveys, and instructional materials. The committee also advanced guidelines regarding instructional video and copyright.

• Approved sending Policy 3-01 Staff Responsibilities to the Board (4-0)
• Approved sending Policy 4-15 Surveys of Students to the Board (4-0)
• Approved sending Policy 5-01 Selection of Instructional Materials to the Board (4-0)
• Approved sending Policy 5-07 Health Education Program to the Board (4-0)
• Approved sending new Parental Involvement policy to the Board (4-0)
• Approved sending new Student Health Services policy to the Board (4-0)
• Approved sending new Criminal Behavior policy to the Board (4-0)
• Approved sending Policy 6-02 Parent Organizations to the Board via Fast-track (4-0)

Agenda - Open Session - Specially Called Meeting

The Union County Board of Education will consider a contract for the Sun Valley High School practice field during this specially called virtual meeting. The agenda also includes routine preliminary items and adjournment.

• Contract for Sun Valley High School practice field

Appeal Committee Hearings - Panel A - Public Notice

This is a procedural meeting of the Union County Public Schools Appeal Committee Hearings Panel A to hear appeals. The agenda lists only call to order, hearings, and adjournment, with no specific details on the appeals being considered.

• Appeal hearings (no specific cases listed in the agenda)

Agenda - Open Session

The Union County Board of Education will vote on a consent agenda that includes personnel actions, equipment purchases, and policy revisions. The board will also review proposed new policies on parental involvement, student health services, and criminal behavior. Recognitions and public comments are scheduled.

• Sole source purchase from Riverside Insights and Skill Struck
• Switch EV purchase
• East Union Middle chiller replacement bids and Union Elementary HVAC bids
• Proposed new policy on Parental Involvement
• Revision of Policy 4-13 Student Assignment

Agenda - Closed Session

The Union County Board of Education is meeting in closed session on October 3, 2023. The agenda includes personnel matters, student transfers, minutes, and advice from counsel. No public votes or substantive decisions are expected during this session.

• Closed session with no public action items listed
• Personnel matters under consideration
• Student transfers to be discussed
• Advice from legal counsel scheduled

Appeal Committee Hearings - Panel C - Public Notice

The agenda lists only procedural items: call to order, hearings, and adjournment. No specific appeals or substantive decisions are detailed in the public notice. This meeting is for hearing appeals before Panel C.

• No specific appeals, contracts, or dollar amounts are listed on this agenda

SPTT Committee Meeting

The SPTT Committee will consider extending the district's strategic plan from 2024 to 2025. Members will also receive an update on social-emotional learning competencies under Theme C, Initiative 1a. The committee will act on approving the previous meeting's minutes and the SHAC membership roster for 2023-2024.

• Action item: Extend the strategic plan end date from 2024 to 2025
• Information item: Strategic plan update on social-emotional learning (Theme C, Initiative 1a)
• Action item: Approve SHAC membership roster for 2023-2024
• Information item: Transportation update with presentation
• Procedural items: Approval of agenda, minutes from March 22, 2023, and next meeting set for October 25, 2023

Facilities Committee - Open Session

The Facilities Committee approved several contract awards including heating and cooling system upgrades. The committee also authorized a purchase of vehicles from Piedmont Trucks.

• $765,000 bid award to Carolina Air Solutions for Union Elementary HVAC
• $116,500 bid award to Carolina Air Solutions for East Union Middle chiller replacement
• $172,026 vehicle purchase award to Piedmont Trucks

Curriculum Committee Meeting

The Union County Public Schools Curriculum Committee will vote on several action items, including a Switch EV Purchase, two sole-source software contracts (Skill Struck and Riverside Insights), funding for the 2023-2024 Focus School Plan, and an amendment to the Public Impact contract. The committee will also approve minutes from the August 23 meeting and set the next meeting date for October 25, 2023.

• Switch EV Purchase
• Sole Source Purchase - Skill Struck
• Sole Source Purchase - Riverside Insights
• 2023-2024 Focus School Plan Funding
• Public Impact Contract Amendment

Policy Committee Meeting

The Union County Public Schools Policy Committee voted to send Policy 4-13 Student Assignment and Policy 1-16 Code of Ethics for School Board Members to the full Board for final approval on October 3 and September 6, respectively. The committee also conducted first reviews of several policies, including staff responsibilities, surveys of students, health education, and three new proposed policies on parental involvement, student health services, and criminal behavior. The agenda and minutes from August 15, 2023, were approved.

• Second review: Policy 4-13 Student Assignment sent to Board for approval on October 3, 2023
• Second review: Policy 1-16 Code of Ethics for School Board Members sent to Board for approval on September 6, 2023
• First review of proposed new policy on Parental Involvement
• First review of proposed new policy on Student Health Services
• First review of proposed new policy on Criminal Behavior

The committee approved sending two policies to the Board for final approval and seven policies for initial review on October 3, 2023. These include updates to ethics, student assignments, and several proposed new policies.

• Approved sending Policy 1-16 Code of Ethics for School Board Members to the Board for approval (4-0)
• Approved sending Policy 4-13 Student Assignment to the Board for approval (4-0)
• Approved sending Policy 3-01 Staff Responsibilities to the Board for review (4-0)
• Approved sending Policy 4-15 Surveys of Students to the Board for review (4-0)
• Approved sending Policy 5-01 Selection of Instructional Materials to the Board for review (4-0)
• Approved sending Policy 5-07 Health Education Program to the Board for review (4-0)
• Approved sending proposed New Policy - Parental Involvement to the Board for review (4-0)
• Approved sending proposed New Policy - Student Health Services and New Policy - Criminal Behavior to the Board for review (4-0)

Appeal Committee Hearings - Panel C - Public Notice

The Appeals Hearings Committee - Panel C will meet to conduct scheduled appeal hearings. The meeting is scheduled for September 14, 2023, at the Union County Public Schools Board Room.

• Appeal Committee Hearings - Panel C

Agenda - Open Session

The board will consider a consent agenda including a $354,398.16 vehicle purchase, six sole-source purchases, policy revisions, and other routine items. Separate action items include a bus driver retention bonus and an after-school bonus. The board will also receive an accountability update and discuss NCSBA delegate appointments.

• Vehicle purchase request for $354,398.16 on the consent agenda
• Bus driver retention bonus as a separate action item
• After-school bonus as a separate action item
• Six sole-source purchases for educational programs (e3/Tele-Acoustics, Lexia, Out Teach, Realityworks, Studica, VEX Robotics)
• Policy revisions: Administration of Medication, Extracurricular Activities, Insurance for Student Transportation, and new Technology policy

Agenda - Closed Session

The Union County Board of Education held a closed session to discuss personnel matters, approve minutes, and receive advice from legal counsel. No public decisions or votes occurred during this session.

• Call to order in open session
• Motion to approve the agenda
• Personnel discussions
• Approval of minutes
• Advice from legal counsel

Facilities Committee - Open Session

The Facilities Committee voted to approve entering into an Option and Lease Agreement with Vogue Towers II, LLC for a cell tower at Rea View Elementary, pending Board approval in October. They also approved a vehicle purchase of $354,398.16 from National Auto Fleet Group. Informational updates were received on bond projects, construction progress, and change orders.

• Approval of cell tower lease agreement with Vogue Towers II, LLC for Rea View Elementary campus
• Approval of vehicle purchase totaling $354,398.16 from National Auto Fleet Group
• Bond update presented for ongoing construction projects
• Construction progress update (August 30, 2023) provided
• Change order update discussed including notes on modifications

The Facilities Committee approved a cell tower lease agreement for Rea View Elementary and the purchase of eight trucks. The committee also approved the meeting agenda and previous session minutes.

• Approved cell tower lease with Vogue Towers II, LLC at Rea View Elementary (3-0)
• Approved purchase of five 2024 Chevrolet Silverado 2500HD and three 2023 Ford F-150 trucks for $354,398.16 (3-0)
• Approved meeting agenda (3-0)
• Approved June 28, 2023 open session meeting minutes (3-0)

Appeal Committee Hearings - Panel B - Public Notice

This is a procedural meeting of the Union County Public Schools Appeal Committee Hearings - Panel B. The agenda lists only a call to order, hearings, and adjournment with no details on specific cases or decisions. No substantive items are provided for public review.

• No specific agenda items detailed beyond hearings

Curriculum Committee Meeting

The committee will consider approving seven sole source purchases for educational programs and materials, including Lexia Learning, Out Teach, and VEX Robotics. They will also vote on an EC (Exceptional Children) literacy curriculum for 2023-2024 and a contract with Proximity Learning for virtual instruction. The meeting will begin with approval of minutes from June 28, 2023.

• Sole source purchase - Lexia Learning Systems, LLC
• Sole source purchase - Out Teach Programs
• Sole source purchase - VEX Robotics, Inc.
• EC Literacy Curriculum 2023-2024
• Contract Approval with Proximity Learning

Policy Committee Meeting

The Union County Board of Education Policy Committee met virtually on Aug. 15, 2023, and approved sending multiple policies to the full Board for consideration at the Sept. 6 meeting. Items included four policies for second review (administration of medication, extracurricular activities, student transportation insurance, and a proposed new technology policy) and four items for first review (code of ethics, discipline procedures, student assignment policy and guidelines). The committee also approved minutes from the June 20 meeting.

• Approved Policy 3-19 Administration of Medication and/or First Aid (second review, sent to board)
• Approved Policy 5-4 Extra-Curricular Activities and Interscholastic Athletics (second review)
• Approved Policy 8-02 Insurance for Student Transportation (second review)
• Approved proposed new policy Technology in the Educational Program (sent to board for Sept. 6)
• Sent Policy 4-13 Student Assignment and its administrative guidelines for first review on Sept. 6

The committee approved sending four policies to the Board of Education for final approval and four items for first review at the September 6, 2023 meeting. The meeting also included the approval of the agenda and previous meeting minutes.

• Approved agenda (3-0)
• Approved June 20, 2023 Open Session Meeting Minutes (3-0)
• Approved sending Policy 3-19, Policy 5-4, Policy 8-02, and Proposed New Policy - Technology in the Educational Program to the Board for approval (3-0)
• Approved sending Policy 1-16, Policy 4-03, Policy 4-13, and Policy 4-13 Administrative Guidelines to the Board for first review (4-0)

Agenda - Closed Session - Specially Called Meeting

This is a closed session specially called meeting of the Union County Board of Education. The agenda contains only procedural items: call to order, approval of the agenda, personnel matters, advice from counsel, and adjournment. No substantive decisions or discussions are listed for public view.

Appeal Committee Hearings - Panel B - Public Notice

This is a procedural meeting of the Union County Public Schools Appeal Committee Panel B. The agenda lists only call to order, hearings, and adjournment with no specific items or details provided.

• No specific appeals, contracts, or dollar amounts listed in the agenda.

Agenda - Open Session

The Union County Board of Education will hold a routine open session including public comments, approval of minutes, and a consent agenda covering personnel changes and gifts. No major policy decisions or financial actions are on the agenda beyond standard administrative items.

• Public comments period
• Approval of minutes from July 13, 2023
• Consent agenda includes personnel actions and a gifts memo
• Superintendent's report (no details listed)

Agenda - Closed Session

The Union County Board of Education is meeting in closed session to discuss personnel matters, minutes from previous meetings, and receive advice from legal counsel. The agenda consists of standard procedural items with no specific details disclosed.

• Closed session for personnel discussions
• Review of minutes from prior meetings
• Advice from legal counsel

Agenda - Open Session

The Union County Board of Education will hold an open session meeting. They will receive information on the 2023-2024 SRO expansion and vote on a consent agenda that includes personnel actions, contracts, policy changes, and facility projects. Public comments will be heard.

• 2023-2024 School Resource Officer expansion discussion
• Sole source purchase from Follett Content Solutions
• Tobacco prevention curriculum approval
• Teletherapy services agreement with Atrium Health
• New policy on automated phone and text messaging

Agenda - Closed Session

The Union County Board of Education is meeting in closed session to discuss personnel matters, student transfer appeals, and receive advice from counsel. No specific decisions or votes are listed on this agenda, which consists entirely of procedural and confidential items.

• Discussion of personnel matters
• Student transfer appeals
• Legal advice from counsel
• Approval of previous meeting minutes

Facilities Committee - Open Session

The committee approved several construction contracts and a sewer easement amendment. Key actions include awarding $189,346.25 for construction materials testing at East Elementary, $431,250 for architect services, and paving bids totaling over $384,000 for three schools. The committee also recommended not requiring a sewer line connection for Kensington Elementary. All recommendations passed unanimously.

• Approved sewer easement amendment recommending not requiring UCPS to connect to UCPW public line for Kensington Elementary.
• Awarded $189,346.25 contract to Terracon for special inspections and construction materials testing at East Elementary.
• Approved $431,250 in design fees to LS3P Architects for construction administration and close-out at East Elementary.
• Awarded paving bids: $63,175.48 to HUX Contracting LLC for Prospect Elementary, $213,470.89 for Weddington High, and $108,200.70 to B&N Grading Inc. for Sun Valley Middle.
• Awarded $156,400 to J Taylor for backstop bids at Weddington High.

The committee approved several contracts for school improvements, including paving, bleacher replacements, and athletic backstops. It also authorized design and testing fees for the East Elementary project and amended a sewer easement for Kensington Elementary.

• Approved Kensington Elementary sewer easement amendment (3-0)
• Awarded $189,346.25 contract to Terracon for East Elementary testing services (3-0)
• Approved $431,250 in design fees to LS3P Architects for East Elementary (3-0)
• Awarded $63,175.48 paving bid to HUX Contracting for Prospect Elementary (3-0)
• Awarded $213,470.89 paving bid to HUX Contracting for Weddington High (3-0)
• Awarded $108,200.70 paving bid to B&N Grading Inc. for Sun Valley Middle (3-0)
• Awarded $156,400 bid to J Taylor for Weddington High backstops (3-0)
• Awarded $191,120 bid to Learning Environments, Inc. for bleachers at Western Union Elementary and Sun Valley Middle (3-0)

Curriculum Committee Meeting

The Union County Public Schools Curriculum Committee will discuss a presentation on Multilingual Learners for 2023-2024 and consider several action items. These include approving the UCPS Improvement Plan for School Mental Health 2023, a sole source purchase from Follett Content Solutions, and a tobacco prevention curriculum. The committee will also vote on contracts with Stepping Stones Group and Center for Educational and Psychological Evaluations, and a digital resource renewal from Follett. The meeting will begin with approval of the agenda and minutes from May 24, 2023.

• UCPS Improvement Plan for School Mental Health 2023
• Sole Source Purchase - Follett Content Solutions
• Tobacco Prevention Curriculum
• Stepping Stones Group Contract
• Digital Resource Renewal for 2023-2024 - Follett

Agenda - Open Session - Specially Called Meeting

The Union County Board of Education will open the special meeting, approve the agenda, and review an amended personnel agenda item concerning Dr. Bashawn Harris. After discussion, the board will adjourn the meeting.

• Call to Order by Kathy Heintel
• Approval of Agenda
• Personnel Agenda – Dr. Bashawn Harris (amended)
• Adjournment

Appeal Committee Hearings - Panel C - Public Notice

This is a procedural meeting of the Union County Public Schools Appeal Committee Hearings Panel C. The agenda includes only a call to order, hearings, and adjournment, with no specific appeals listed.

• No specific items or appeals are identified in the agenda.

Policy Committee Meeting

The Policy Committee voted to send policies on criminal arrests and convictions, historically underutilized businesses, women and minority-owned businesses, and a new automated phone and text messaging policy to the Board of Education for approval at its July 13, 2023 meeting. The committee also reviewed for first reading policies on medication administration, extracurricular activities, student transportation insurance, and technology in education. All motions passed unanimously.

• Policy 3-31 Criminal Arrests and Convictions sent to board for approval
• Policy 7-05 Participation by Historically Underutilized Businesses sent to board
• Policy 7-06 Participation by Women and Minority-Owned Businesses sent to board
• Proposed new policy on Automated Phone and Text Messaging sent to board
• First review of new policy on Technology in the Educational Program

The Policy Committee approved sending four policies to the Board of Education for final approval and four policies for initial review at the July 13, 2023 meeting. These include updates to criminal arrest policies, business participation, and student health and technology guidelines.

• Approved sending Policy 3-31 Criminal Arrests and Convictions to Board for approval (4-0)
• Approved sending Policy 7-05 (HUBs) and Policy 7-06 (Women and Minority-Owned Businesses) to Board for approval (4-0)
• Approved sending new Automated Phone and Text Messaging policy to Board for approval (4-0)
• Approved sending Policy 3-19 Administration of Medication and/or First Aid to Board for review (4-0)
• Approved sending Policy 5-4 Extra-Curricular Activities and Interscholastic Athletics to Board for review (4-0)
• Approved sending Policy 8-02 Insurance for Student Transportation to Board for review (4-0)
• Approved sending new Technology in the Educational Program policy, as amended, to Board for review (4-0)

Agenda - Master Board Training

This is a master board training session for the Union County Board of Education, consisting of procedural items such as introductions, an overview of board and superintendent responsibilities, a working lunch, and an ethics discussion. No votes or decisions are scheduled.

• Continental breakfast and introductions
• Overview of schedule and sessions by Dr. Pat Ashley
• Affirming board and superintendent responsibilities
• Working lunch
• Analyzing ethical challenges – board ethics

Appeal Committee Hearings - Panel C - Public Notice

The Union County Public Schools Appeal Committee Hearings - Panel C will hold a public meeting on June 8, 2023, at 9:00 AM in the School Board Room. The agenda includes only standard procedural items: call to order, hearings, and adjournment. No specific appeals or cases are identified in the agenda.

• Hearings of appeals (no specifics provided)

Agenda - Open Session

The Union County Board of Education will consider a consent agenda that includes personnel approvals, contract renewals, and several policy updates. It will vote to approve a $295,000 kitchen plumbing contract for Sardis Elementary and adopt the FY 23-24 interim budget resolution. The board will also discuss additional funding for the 2022 bond and review new policies on student and employee matters.

• Approval of Sardis Elementary kitchen plumbing bids ($295,000.00)
• Adoption of FY 23-24 interim budget resolution
• Approval of East Elementary School GMP
• Additional funding request for the 2022 bond
• Review of proposed policy for pregnant and parenting students and employees

Agenda - Closed Session

The Union County Board of Education is holding a closed session on June 6, 2023, to discuss personnel matters, a student transfer appeal, minutes, and advice from legal counsel. No specific details or decisions are disclosed, as the session is not open to the public.

• Personnel matters (undisclosed details)
• Student transfer appeal (undisclosed details)
• Approval of minutes from prior meeting
• Advice from legal counsel

Facilities Committee - Open Session

The Union County Public Schools Facilities Committee approved the East Elementary project cost and Guaranteed Maximum Price contract with Vannoy Construction, and awarded a $295,000 plumbing bid to J Taylor for Sardis Elementary. The committee also approved meeting minutes and received informational updates on cell phone coverage, bond status, construction, change orders, and surplus items.

• Approval of East Elementary project cost and GMP contract to Vannoy Construction
• Award of $295,000 Sardis Elementary kitchen plumbing bid to J Taylor
• Approval of open session meeting minutes from April 26, 2023
• Informational update on bond construction progress
• Informational update on construction change orders and surplus memo

The Facilities Committee approved a Guaranteed Maximum Price contract for the East Elementary replacement project and awarded a plumbing bid for Sardis Elementary. The East Elementary project cost exceeds the estimated budget by $4,485,632.

• Approved East Elementary GMP contract to Vannoy Construction for $39,338,966 (overall project cost $43,079,221) (4-0)
• Approved $295,000 kitchen plumbing bid from J Taylor for Sardis Elementary (4-0)
• Approved April 26, 2023 open session meeting minutes (4-0)
• Approved meeting agenda (4-0)

Appeal Committee Hearings - Panel B - Public Notice

The Union County Public Schools Appeal Committee - Panel B is meeting to conduct hearings on student appeals. The agenda includes only call to order, appeal hearings, and adjournment, with no specific cases listed in the public notice.

• Appeal hearings for student cases (details not provided in agenda)

Curriculum Committee Meeting

The Curriculum Committee will act on three items: the Career and Technical Education Local Overview for 2023-2024, renewals of digital resources for 2023-2024, and a sole-source purchase for Safe and Civil Schools resources. They will also approve the meeting minutes from April 26, 2023. The meeting is virtual.

• Approval of CTE Local Overview 2023-2024
• Approval of Digital Resource Renewals for 2023-2024
• Sole Source Purchase - Safe and Civil Schools Resources
• Approval of meeting minutes from April 26, 2023

Finance Committee Meeting - Open Session

The Finance Committee voted to send the FY 23-24 Interim Budget Resolution to the full Board of Education for approval at the June 6, 2023 meeting. The committee also approved rollover bids for school nutrition services (produce, food, supplies, chemicals, milk, and beverages) to be forwarded to the board's consent agenda. An update on COVID relief funding as of April 2023 was presented as information.

• Motion to recommend FY 23-24 Interim Budget Resolution to full board for June 6 approval
• Approval of School Nutrition Services rollover contract bids for produce, food, supplies, chemicals, milk, and beverages
• COVID Relief Funding Update as of April 2023 (information item)
• Approval of May 23, 2023 meeting agenda and April 25, 2023 meeting minutes

The Finance Committee approved recommendations to send the FY 23-24 Interim Budget Resolution and School Nutrition Services rollover contract bids to the full Board of Education for approval on June 6, 2023.

• Approved recommendation to send FY 23-24 Interim Budget Resolution to BOE (4-0)
• Approved recommendation to send School Nutrition Services Roll-Over contracts to BOE (4-0)
• Approved May 23, 2023 meeting agenda (4-0)

Policy Committee Meeting

The Union County Board of Education Policy Committee reviewed and approved sending five policies for second review to the full board, including a revised student discipline policy and a new policy on pregnant and parenting students and employees. It also discussed and sent five policies for first review, covering teleworking, criminal arrests, historically underutilized businesses, minority-owned businesses, and automated phone/text messaging. All motions passed unanimously.

• Approved sending Policy 4-03 Student Discipline revision to full board for June 6 approval
• Approved sending Policy 8-04 Operation of School Nutrition Services revision
• Approved sending new policy on Pregnant and Parenting Students and Employees
• Discussed Policy 3-18 AG Teleworking for first review
• Discussed new policy on Automated Phone and Text Messaging for first review

Agenda - Open Session - Specially Called Meeting

This is a specially called virtual meeting of the Union County Board of Education. The board will consider and vote on a lease resolution with Truist Bank to refresh laptops for grades 6-12. Preliminary items include call to order and approval of the agenda.

• Lease resolution with Truist Bank for 6-12 laptop refresh

Appeal Committee Hearings - Panel B - Public Notice

The Appeals Hearings Committee - Panel B will meet to conduct appeal hearings. The meeting is scheduled for May 11, 2023, at the Union County Public Schools Board Room.

• Appeal Hearings

Agenda - Closed Session

The Union County Board of Education is meeting in closed session to discuss personnel matters, student transfers, and receive advice from counsel. No public business or decisions are on the open agenda; all items are procedural or exempt from public discussion under state law.

• Personnel matters discussed in closed session
• Student transfers considered
• Advice from legal counsel received
• Approval of prior meeting minutes

Agenda - Open Session

The Union County Board of Education will discuss and vote on the 2023-24 budget proposal and a 6-12 laptop refresh. They will also consider a consent agenda including facility construction bids, personnel items, and policy updates. A growth impact study will be presented for information. Several policies are under review, including a proposed new policy on pregnant and parenting students and employees.

• 2023-24 UCPS Budget Proposal (action/discussion)
• 6-12 Laptop Refresh (consent action)
• Fire alarm upgrade bids, Porter Ridge MS/HS chiller replacement, Shiloh Valley ES toilet renovation, Waxhaw ES flooring renovation bids (consent)
• Forest Hills High School CMAR GMP, CMT, and architect fees (consent)
• Growth Impact Study presentation by Dr. Jerome McKibben

Appeal Committee Hearings - Panel A - Public Notice

The Union County Public Schools Appeal Committee Panel A will meet at 9:00 AM on Thursday, April 27, 2023, in the Board Room at 400 North Church Street, Monroe. The agenda includes a call to order, the conduct of appeal hearings, and adjournment. No specific decisions or proposals are listed.

• Call to Order
• Appeal hearings (no further details provided)
• Adjournment

Facilities Committee - Open Session

The Union County Public Schools Facilities Committee voted to approve several facility improvement bids and contracts, including a fire alarm replacement at Unionville Elementary, chiller replacement at Porter Ridge Middle/High, toilet renovations at Shiloh Valley Elementary, flooring at Waxhaw Elementary, and multiple contracts for the Forest Hills High project. The committee also approved meeting minutes and received informational updates on bond and construction projects.

• Fire alarm replacement at Unionville Elementary awarded to Carolina Fire Tech for $159,990
• Chiller replacement at Porter Ridge Middle/High awarded to Carolina Air Solutions for $640,000
• Toilet renovations at Shiloh Valley Elementary awarded to Hoss Contracting for $226,750
• Flooring renovation at Waxhaw Elementary awarded to Bonitz Flooring Group for $299,000
• Forest Hills High project: GMP contract to Shelco, LLC, CMT contract to Terracon for $305,583.75, and design fees to LS3P Architects for $912,500

The Facilities Committee approved several school renovation contracts and a major project cost for Forest Hills High. Other approved actions included fire alarm upgrades, chiller replacements, and flooring and toilet renovations.

• Approved $96,703,717 overall project cost and GMP contract to Shelco, LLC for Forest Hills High (4-0)
• Approved $912,500 in design fees to LS3P Architects for Forest Hills High (4-0)
• Approved $305,583.75 contract to Terracon for Forest Hills High testing and inspections (4-0)
• Approved $640,000 chiller replacement bid from Carolina Air Solutions for Porter Ridge Middle and High (4-0)
• Approved $299,000 flooring renovation bid from Bonitz Flooring Group, Inc. for Waxhaw Elementary (4-0)
• Approved $226,750 toilet renovation bid from Hoss Contracting for Shiloh Valley Elementary (4-0)
• Approved $159,990 fire alarm replacement bid from Carolina Fire Tech for Unionville Elementary (4-0)
• Approved March 22, 2023 open session meeting minutes (4-0)

Curriculum Committee Meeting

The Curriculum Committee will consider approving the SPIRE literacy curriculum for Exceptional Children (EC) for the 2023-2024 school year. Members will also receive an overview of the Exceptional Children's Department. The meeting includes approval of prior minutes and setting the next meeting date.

• Action on EC Literacy Curriculum 2023-2024 (SPIRE)
• Information overview of Exceptional Children's Department
• Approval of March 22, 2023 meeting minutes
• Next meeting scheduled for May 24, 2023 at 10:00am

Finance Committee Meeting - Open Session

The Finance Committee approved the FY2024 UCPS Board of Education proposed budget and a state teacher supplement payment. Members also received an update on COVID relief funding as of March 2023 and approved the previous meeting's minutes.

• Approval of FY2024 UCPS BOE proposed budget
• Approval of FY2023 state teacher supplement payment
• COVID relief funding update as of March 2023
• Approval of February 28, 2023 meeting minutes

The Finance Committee voted to recommend the FY23-24 BOE Proposed Budget and the State Supplement for approval by the full board. The committee also approved the meeting agenda and the minutes from February 28, 2023.

• Recommended FY23-24 BOE Proposed Budget for full board approval (4-0)
• Recommended State Supplement for full board approval (4-0)
• Approved April 25, 2023 meeting agenda (4-0)
• Approved February 28, 2023 meeting minutes (4-0)

Policy Committee Meeting

The Union County Board of Education Policy Committee voted to send five policies for second review (attendance, age requirements, student wellness, student records, selection of instructional materials) to the full Board for approval at the May 2, 2023 meeting. It also advanced five items for first review (grievance procedure, professional development, student discipline, school nutrition services, and a proposed new policy on pregnant and parenting students and employees) to the Board for review at the same meeting. All motions passed with majority approval, though Policy 5-01 had one no vote.

• Sent Policy 4-01 Attendance and Policy 4-02 Age Requirements to full board for approval
• Advanced Policy 4-11 Student Wellness and Policy 4-14 Student Records for board approval
• Proposed new policy for Pregnant and Parenting Students and Employees sent for first review
• Policy 5-01 Selection of Instructional Materials approved 3-1, with one no vote
• Policy 4-03 Student Discipline and Policy 8-04 School Nutrition Services sent for first review

The committee approved sending five policies to the Board of Education for final approval and five policies for review at the May 2, 2023 meeting. These policies cover student attendance, wellness, records, instructional materials, and employee grievances.

• Approved sending Policy 4-01 Attendance to Board for approval (4-0)
• Approved sending Policy 4-02 Age Requirements for Attendance to Board for approval (4-0)
• Approved sending Policy 4-11 Student Wellness to Board for approval (4-0)
• Approved sending Policy 4-14 Student Records to Board for approval (4-0)
• Approved sending Policy 5-01 Selection of Instructional Materials to Board for approval (3-1)
• Approved sending Policy 3-10 Grievance Procedure for Employees to Board for review (4-0)
• Approved sending Policy 3-30 Professional and Staff Development to Board for review (4-0)
• Approved sending Policy 4-03 Student Discipline to Board for review (4-0)

Agenda - Closed Session

The Union County Board of Education is meeting in closed session to discuss personnel matters, student transfer appeals, and receive advice from legal counsel. No public action or decisions are expected during this session.

• Personnel matters (non-public)
• Student transfer appeals (non-public)
• Legal advice from counsel
• Approval of prior closed session minutes

Agenda - Open Session

The Union County Board of Education will consider the superintendent's fiscal 2024 budget proposal and a consent agenda including four construction contracts totaling over $2.1 million. The board will also vote on reinstating a student technology fee, adopting several new and revised policies, and establishing a Sustainable Energy Academy. Public comments and recognitions are also scheduled.

• Consent agenda includes $883,000 for CATA restroom/concessions, $470,000 for Wesley Chapel HVAC, $628,300 for Hemby Bridge Elementary paving, and $142,000 for fire inspection repairs
• Board to vote on reinstituting a technology fee for student Chromebooks
• New policies proposed: Evaluation of Non-Licensed Employees and Children of Military Families
• Discussion and action on 2023-24 academic calendars for traditional, early college, and year-round schools
• Presentation and action on Sustainable Energy Academy proposal

Agenda - Joint Meeting of the Union County Board of Education with the Union County Board of County Commissioners

This joint meeting of the Union County Board of Education and Board of County Commissioners will preview the FY24 budget process and discuss the Union County Public Schools budget outlook, including operational and capital budget overviews. Long-term planning and a potential future bond request are also on the agenda. No votes or decisions are scheduled beyond approving the meeting agenda.

• FY24 Budget Process Preview
• Overview of Operational Budget for Union County Public Schools
• Overview of Capital Budget
• Long Term Planning and Future Bond Request

Appeal Committee Hearings - Panel C - Public Notice

The Union County Public Schools Appeal Committee Panel C is convening for a series of appeal hearings. The agenda contains only procedural items: call to order, hearings, and adjournment. No specific cases or details are listed in the public notice.

• Appeal hearings scheduled before Panel C

SPTT Committee Meeting

The Union County Public Schools SPTT Committee will consider approving minutes from February, discuss a reinstitution of a technology fee, and receive strategic plan updates on presentation schedules and parent/community engagement. The meeting is procedural but includes an action item on the technology fee.

• Reinstitution of Technology Fee – action and discussion item
• Strategic Plan Presentation Schedule – discussion item
• Strategic Plan Theme D: Engage parents and community – information item
• Approval of minutes from February 22, 2023 SPTT meeting

Facilities Committee - Open Session

The Union County Public Schools Facilities Committee voted to award several construction bids and approve a change order for school facilities. Items included a $883,000 bid for CATA restroom/concessions to Hostetter & Son and a $470,000 HVAC bid for Wesley Chapel Elementary. The committee also approved a sole-source purchase for custodial flooring products and an amendment to a lease with the Board of County Commissioners.

• Awarded $883,000 bid to Hostetter & Son for CATA restroom/concessions
• Awarded $470,000 HVAC bid to Carolina Air Solutions for Wesley Chapel Elementary
• Awarded $628,300 paving and storm drainage bid to Hoss Contracting, Inc. for Hemby Bridge Elementary
• Approved $142,000 change order for fire inspection and repairs
• Approved sole-source purchase of floor wax and stripper with Interstate Solutions (costs exceeding $100,000 each)

The committee approved several construction and maintenance contracts for district schools, including restroom, HVAC, and paving projects. The board also authorized a change order for fire equipment repairs and a sole source contract for custodial flooring products.

• Approved $883,000 bid from Hostetter & Son for CATA Restroom/Concessions (4-0)
• Approved $470,000 bid from Carolina Air Solutions for Wesley Chapel Elementary HVAC (4-0)
• Approved $628,300 bid from Hoss Contracting, Inc. for Hemby Bridge Elementary paving and drainage (4-0)
• Approved $142,000 change order for fire inspection and repairs through Carolina Fire Technologies (4-0)
• Approved sole source purchase of floor wax and stripper with Interstate Solutions exceeding $100,000 each (4-0)
• Approved lease amendment with BOCC for Marvin Ridge High tennis court project (4-0)
• Tabled Porter Ridge Middle & High Chiller Replacement Bids

Curriculum Committee Meeting

The Union County Public Schools Curriculum Committee will meet on March 22, 2023. They will discuss and potentially take action on a Sustainable Energy Academy proposal, as presented in an attached document. They will also approve the agenda and minutes from the previous meeting.

• Sustainable Energy Presentation – Action item on a Sustainable Energy Academy proposal
• Approval of meeting minutes from February 22, 2023
• Next meeting scheduled for April 26, 2023 at 10:00am

Policy Committee Meeting

The Union County Board of Education Policy Committee approved sending five policies for second review and five for first review to the full Board for approval at the April 4, 2023 meeting. Items include revisions to contracts, employee evaluation, drug-free workplace, attendance, student wellness, records, and instructional materials, plus two new policies on evaluating non-licensed employees and children of military families. The committee also approved the minutes from the February 21, 2023 meeting.

• Policy 2-19 Contracts with the Board (second review, sent to full board)
• Policy 3-02c Evaluation of Licensed Employees (second review, sent to full board)
• Proposed new policy: Evaluation of Non-Licensed Employees (sent to full board)
• Proposed new policy: Children of Military Families (sent to full board)
• Policy 4-01 Attendance (first review, sent to full board for review)

The committee approved sending five policies to the Board of Education for final approval and five policies for review. These include updates to employee evaluations, workplace standards, and student attendance and wellness policies.

• Approved sending Policy 2-19 Contracts with the Board for BOE approval (4-0)
• Approved sending Policy 3-02 c Evaluation of Licensed Employees for BOE approval (4-0)
• Approved sending Policy 3-05 Drug-Free Workplace for BOE approval (4-0)
• Approved sending New Policy Evaluation of Non-Licensed Employees for BOE approval (4-0)
• Approved sending New Policy Children of Military Families for BOE approval (4-0)
• Approved sending Policies 4-01, 4-02, 4-11, and 4-14 for BOE review (4-0)
• Approved sending Policy 5-01 Selection of Instructional Materials for BOE review (3-1)

Appeal Committee Hearings - Panel C - Public Notice

This is a procedural meeting of Union County Public Schools' Appeal Committee Panel C. The agenda includes only call to order, appeal hearings, and adjournment, with no specific details on the appeals to be heard.

• No specific items listed beyond general appeal hearings

Agenda - Open Session

The Union County Board of Education will act on a large consent agenda including Indian Trail Elementary lighting bids ($248,894.40), Porter Ridge Middle generator bids ($158,122.00), and a roofing change order ($103,830.76). The board will also consider calendar changes for 2024 President's Day, approve summer program offerings and staff compensation, and appoint Pat Kahle to the SPCC Board of Trustees. Several policies are up for discussion, including drug-free workplace and evaluation of non-licensed employees. Public comments will be heard at the start of the meeting.

• Indian Trail Elementary lighting bids: $248,894.40 (FY23 CIP)
• Porter Ridge Middle generator bids: $158,122.00 (FY20 and FY23 CIP)
• Porter Ridge Middle roofing change order: $103,830.76 (CIP Roofing Funds)
• Appointment of Pat Kahle to SPCC Board of Trustees
• Change to Traditional Calendar for 2024 President's Day

Agenda - Closed Session

The Union County Board of Education is meeting in closed session to discuss personnel matters, student transfer appeals, approve minutes, and receive legal advice from counsel. No public decisions or action items are on the agenda.

• Personnel matters
• Student transfer appeals
• Approval of minutes
• Advice from counsel

Finance Committee Meeting - Open Session

The committee voted to recommend sending the FY23-24 Strategic Staffing Initiative for Forest Hills High, Monroe High, East Union Middle, and Monroe Middle to the full board for approval, with combined annual cost of $825,600. Also approved recommending a $39,000 audit contract with Anderson, Smith & Wike, PLLC, along with budget amendments, summer program staff compensation, ESSER funding priorities, and a school nutrition procurement plan. Information items included an ESSER sustainability plan and COVID relief funding update.

• Recommended $430,600 for strategic staffing at Forest Hills High, Monroe High, and East Union Middle
• Recommended $395,000 for strategic staffing at Monroe Middle
• Approved sending $39,000 audit contract with Anderson, Smith & Wike, PLLC to full board
• Approved FY23 budget amendments and transfers to consent agenda
• Approved FY24 ESSER funding priorities recommendation

The Finance Committee approved several recommendations to be sent to the full board for final approval on March 7, 2023. These include strategic staffing initiatives for four schools and a 2023 audit contract. The committee also recommended budget amendments and funding priorities for board review.

• Recommended FY23-24 Strategic Staffing for Forest Hills HS, Monroe HS, and East Union MS ($430,600 estimated annual expense) (4-0)
• Recommended FY23-24 Strategic Staffing for Monroe Middle School ($395,000 estimated annual expense) (4-0)
• Recommended FY23 Budget Amendments and Transfers for the BOE Consent Agenda (4-0)
• Recommended 2023 Audit Contract with Anderson, Smith & Wike, PLLC for $39,000.00 (4-0)
• Recommended FY23 Summer Program Staff Compensation schedule (4-0)
• Recommended FY24 ESSER Funding Priorities (4-0)
• Recommended School Nutrition Services 2023 Procurement Plan (4-0)

Agenda - Open Session

The Union County Board of Education meets virtually to consider a consent agenda item for a change order on the Piedmont High School stadium project, which has a fiscal impact. The board will also handle preliminary items and adjourn.

• Piedmont High School Stadium Change Order (fiscal impact noted)

Appeal Committee Hearings - Panel B - Public Notice

The Appeal Committee Hearing Panel B of Union County Public Schools is meeting on February 23, 2023, to conduct appeal hearings. The agenda is limited to call to order, hearings, and adjournment, with no specific appeals listed in the notice.

• Appeal hearings scheduled but no details provided in the agenda

SPTT Committee Meeting

The SPTT Committee will approve minutes from January 25, receive updates on the strategic plan and legislative agenda for 2023-24, and discuss transportation. No votes on specific funding or policy changes are scheduled; the agenda is largely procedural and informational.

• Approval of January 25, 2023 meeting minutes
• Strategic Plan 2024 update presented by Michele Morris
• Legislative Agenda 23-24 presented by Michele Morris
• Transportation update from Colon Moore with attached documents
• Next meeting scheduled for March 23, 2023 at 8:00 a.m.

Facilities Committee - Open Session

The Union County Public Schools Facilities Committee approved multiple construction-related actions, including bid awards, change orders, and a deed transfer for sales tax reimbursement on bond projects. The committee also approved a 2024 Capital Improvement Plan totaling $19,795,047. Informational items included a proposed roundabout at Sun Valley High and updates on bonds and construction.

• Approved 2024 CIP budget of $19,795,047
• Awarded $248,894.40 lighting bid for Indian Trail Elementary to Netzero USA Holdings
• Awarded $158,122 generator bid for Porter Ridge Middle to Page Power Systems
• Approved $103,830.76 roofing change order for Davco Roofing at Porter Ridge Middle
• Approved $189,057 change order for unsuitable soil at Piedmont HS stadium to GeoSurfaces

The committee approved the FY 2023/24 Capital Improvement Plan draft and several construction contracts and change orders. Members also authorized a deed transfer to enable state sales tax reimbursements for bond projects.

• Approved FY 2023/24 Capital Improvement Plan draft for $19,795,047
• Approved deed transfer to Union County BOCC for bond project sales tax reimbursements
• Approved $248,894.40 lighting bid for Indian Trail Elementary (Netzero USA Holdings, Inc.)
• Approved $158,122 generator bid for Porter Ridge Middle (Page Power Systems, Inc.)
• Approved $103,830.76 roofing change order for Porter Ridge Middle (Davco Roofing and Sheet Metal, Inc.)
• Approved $189,057 soil remediation change order for Piedmont HS Stadium (GeoSurfaces)
• Approved preferred bid alternates for East Elementary and Forest Hills High
• Approved Weddington High School parking modifications contingent upon funding

Curriculum Committee Meeting

The Union County Board of Education Curriculum Committee will meet virtually to approve minutes from January 25, 2023, and discuss two action items: summer program offerings for 2023 and a proposal for EOC/EOG summer retesting. The next meeting is scheduled for March 22, 2023 at 10:00am.

• Approval of meeting minutes from January 25, 2023
• Discussion and action on Summer 2023 Program Offerings
• Discussion and action on 2022-2023 EOC/EOG Summer Program (Retesting Proposal)

Policy Committee Meeting

The Union County Board of Education Policy Committee voted to send four policies for second review (Adoption of Policies, Depositories, Payroll Deductions, Extracurricular Activities) to the full board for approval at the March 7, 2023 meeting. The committee also approved sending several first-review policies, including a proposed new policy on evaluation of non-licensed employees and one on children of military families, for board review. Additionally, the committee discussed Policy 5-1 Selection of Instructional Materials but took no recorded vote.

• Policy 1-14 Adoption of Policies (second review) sent to full board
• Policy 2-9 Depositories (second review) sent to full board
• Policy 5-4 Extracurricular Activities and Interscholastic Athletics (second review) sent to full board
• Proposed new policy on Evaluation of Non-Licensed Employees sent for first review
• Proposed new policy on Children of Military Families sent for first review

The committee approved sending four policies to the Board of Education for final approval and five policies for review. Review of Policy 5-1 regarding instructional materials was paused pending General Assembly legislation.

• Approved sending Policy 1-14 Adoption of Policies to Board for approval (4-0)
• Approved sending Policy 2-9 Depositories to Board for approval (4-0)
• Approved sending Policy 2-14 Payroll Deductions to Board for approval (4-0)
• Approved sending Policy 5-4 Extracurricular Activities and Interscholastic Athletics to Board for approval (4-0)
• Approved sending Policy 2-19 Contracts with the Board to Board for review (4-0)
• Approved sending Policy 3-02 c Evaluation of Licensed Employees to Board for review (4-0)
• Approved sending Policy 3-05 Drug-Free Workplace to Board for review (4-0)
• Approved sending new policies for Evaluation of Non-Licensed Employees and Children of Military Families to Board for review (4-0)

Appeal Committee Hearings - Panel B - Public Notice

This is a procedural meeting of the Union County Public Schools Appeal Committee Hearings Panel B. The agenda includes only call to order, appeal hearings, and adjournment. No specific details about the appeals to be heard are provided in the public notice.

• No specific appeal cases or details listed in the agenda.

Agenda - Open Session

The Union County Board of Education will vote on a consent agenda including construction bids for Sun Valley High School improvements ($686,400), tennis courts at Weddington and Marvin Ridge High Schools ($1,474,950), Piedmont High School HVAC ($495,000), and middle school band instruments ($610,720). The board will also receive the 2022 annual audit report and discuss revisions to several policies, including a proposed new policy on sale and lease of real property and administrative guidelines on seclusion and restraint.

• Vote on $1,474,950 bid for tennis courts at Weddington and Marvin Ridge High Schools
• Vote on $686,400 bid for miscellaneous improvements at Sun Valley High School
• Vote on $495,000 bid for HVAC work at Piedmont High School
• Vote on $610,720.38 purchase of middle school band instruments
• Receive the 2022 annual audit report from Anderson, Smith & Wike

Agenda - Closed Session

The Union County Board of Education is meeting in closed session to discuss personnel, student transfers, minutes, and advice from counsel. No public votes or decisions are scheduled for this session. The agenda is largely procedural and exempt from open-meeting requirements.

• Approval of minutes from January 10 and 18, 2023 closed sessions
• Discussion of personnel matters (non-public)
• Discussion of student transfers (non-public)
• Advice from legal counsel (non-public)

Appeal Hearings - Public Notice

This is a procedural meeting of the Union County Public Schools Appeals Hearings Committee - Panel A. The agenda lists only a call to order, appeal hearings, and adjournment, with no specific cases or items described. The public notice provides no further detail on the appeals to be heard.

Agenda - Open Session - Specially Called Meeting

This specially called meeting of the Union County Board of Education includes discussion and possible approval of the 2023-2024 academic calendar. The attached draft shows a traditional calendar starting August 28, 2023. The meeting also includes procedural items: call to order, approval of the agenda, and adjournment.

• Consideration of the 2023-2024 academic calendar (Traditional Calendar start date August 28, 2023)

Appeal Committee Hearings - Panel A - Public Notice

The Appeals Hearings Committee Panel A will meet at 9:00 AM in the Union County Public Schools Board Room to conduct appeal hearings. The agenda includes a call to order, the hearings themselves, and adjournment. No specific decisions or proposals are listed.

• Call to Order
• Appeal Hearings (Panel A)
• Adjournment

Facilities Committee - Open Session

The Facilities Committee will consider bids for improvements at Sun Valley High ($686,400), tennis court replacements at Weddington and Marvin Ridge High ($1,474,950), and HVAC work at Piedmont High ($495,000). They will also vote on a transfer of funds and receive updates on change orders and surplus property.

• Sun Valley High Miscellaneous Improvements bid $686,400
• Weddington High and Marvin Ridge High Tennis Court Replacement bids $1,474,950
• Piedmont High HVAC bids $495,000
• Transfer of Funds from CIP
• Change Order Update and Surplus items (informational)

The committee approved three construction and HVAC contracts for Sun Valley, Weddington, Marvin Ridge, and Piedmont High Schools. It also approved a transfer of CIP savings to cover budget gaps, contingent on BOCC approval.

• Approved $686,400 bid to Hoss Contracting, Inc. for Sun Valley High improvements (4-0)
• Approved $1,474,950 bid to Hoss Contracting, Inc. for Weddington and Marvin Ridge High tennis courts (4-0)
• Approved $495,000 bid to Action Mechanical Contractors, Inc. for Piedmont High HVAC (4-0)
• Approved transfer of CIP savings to FY 23 Expansion/Renovations, contingent on BOCC approval (4-0)
• Approved November 30, 2022 meeting minutes (3-0)
• Approved meeting agenda (3-0)

SPTT Committee Meeting

The SPTT Committee of Union County Public Schools meets to act on a Wide Area Network RFP recommendation and discuss a Visitor Management RFP. The agenda also includes a technology update covering the IT roadmap and a 6-12 Chromebook timeline, plus a transportation update.

• Action on Wide Area Network RFP recommendation (Jay Parker)
• Discussion of Visitor Management RFP (Jay Parker)
• Technology update including IT roadmap and 6-12 Chromebook timeline
• Transportation update (Colon Moore)
• Approval of minutes from November 30, 2022

Curriculum Committee Meeting

The Union County Board of Education Curriculum Committee will hold a virtual meeting on January 25, 2023. The agenda is primarily procedural, with two items scheduled for discussion: updates on Dual Language Immersion (DLI) programs and information on the TeachUCPS recruitment initiative. These items address curriculum delivery and teacher staffing, which directly impact classroom instruction and school resources.

• Review of Dual Language Immersion (DLI) program updates
• Presentation on the TeachUCPS teacher recruitment initiative
• Approval of the November 30, 2022 meeting minutes
• Scheduling of the next committee meeting (date TBD)

Agenda - Closed Session

This is a purely procedural closed-session agenda. The board will vote to go into closed session to receive advice from counsel, then adjourn. No substantive decisions or public discussions are listed.

• Motion to go into closed session for advice from counsel

Policy Committee Meeting

The Union County Public Schools Policy Committee approved its agenda and open‑session minutes, then moved several draft policies to the February Board of Education meeting for review, including a new policy on the sale, disposal, and lease of real property. Other items sent for review include instructional‑materials selection, adoption of policies, depositories, payroll deductions, extracurricular activities, and administrative guidelines on seclusion and restraint.

• Policy 5-1 Selection of Instructional Materials – sent for Board review
• Proposed New Policy – Sale, Disposal, and Lease of Real Property – sent to Board for approval at the February 7, 2023 meeting
• Policy 1-14 Adoption of Policies – sent for Board review at the February meeting
• Policy 2-9 Depositories – sent for Board review at the February meeting
• Proposed New Administrative Guidelines on Seclusion and Restraint – sent for Board review at the February meeting

The committee approved sending a new policy on the sale, disposal, and lease of real property to the Board for approval. Several other policies and administrative guidelines were approved for Board review. One policy regarding instructional materials was tabled.

• Approved agenda as amended (4-0)
• Tabled Policy 5-1 Selection of Instructional Materials
• Approved sending Proposed New Policy - Sale, Disposal, and Lease of Real Property to the Board for approval (4-0)
• Approved sending Policy 1-14 Adoption of Policies to the Board for review (4-0)
• Approved sending Policy 2-9 Depositories to the Board for review (4-0)
• Approved sending Policy 2-14 Payroll Deductions, as amended, to the Board for review (4-0)
• Approved sending Policy 5-4 Extracurricular Activities and Interscholastic Athletics to the Board for review (4-0)
• Approved sending Administrative Guidelines on Seclusion and Restraint to the Board for review (4-0)

Agenda - Open Session

The Union County Board of Education will meet in open session on January 10, 2023. The board will vote on a consent agenda that includes a class size law waiver, budget amendments, personnel changes, and gifts. They will also hear public comments, recognize award recipients, and receive updates on COVID relief funds and the 2022 financial statements.

• Class Size Law Waiver on consent agenda
• Budget Amendments & Transfers on consent agenda
• Personnel Agenda and Addendum on consent agenda
• Gifts Memo on consent agenda
• COVID Relief Funding Update as FYI

Agenda - Closed Session

The Union County Board of Education is meeting in closed session to discuss personnel, minutes, and legal advice. The agenda contains only procedural items typical of a closed session, with no specific decisions or discussions listed.

• Closed session includes personnel matters
• Advice from counsel to be discussed
• Minutes approval