Rochester City School District public meetings in 2020

Business Meeting via Zoom Videoconferencing

The Rochester Board of Education will meet via Zoom to accept minutes, hear reports, and consider a new policy for online course credit. The agenda also includes the adoption of the Comprehensive Annual Financial Report for the fiscal year ended June 30, 2020.

• New Code of Online Course Credit Policy (4765) for consideration
• Acceptance of minutes from September 24, November 19, and December 10, 2020
• Comprehensive Annual Financial Report (CAFR) for fiscal year ended June 30, 2020
• Speaker comments provided via Zoom teleconference due to COVID-19
• Executive Session to discuss employment matters and receive legal counsel

The Board of Education adopted the 2021 Legislative Agenda and formally accepted the Independent Auditors’ Report and Student Activity Report for the fiscal year ended June 30, 2020. The Board also approved the unaudited November 2020 Financial Report and passed multiple resolutions, while tabling two others until January 19, 2021.

• Adopted 2021 Legislative Agenda (7-0)
• Approved Independent Auditors’ Report and Student Activity Report (Resolution 572) (7-0)
• Accepted unaudited November 2020 Financial Report (7-0)
• Approved Resolutions 526-528, 530, 535-545, 551, 552-563, 564-566, 569, 571-572, 574-575, and 577 (7-0)
• Approved Resolution 524 (6-1)
• Approved Resolutions 549 and 550 (6-1)
• Approved Resolutions 567 and 576 (6-1)
• Tabled Resolutions 578 and 579 until January 19, 2021 (5-2)

Finance Committee of the Whole via Zoom Videoconferencing

The Rochester Board of Education Finance Committee will review the November 2020 financial report and the October claims audit report. The body will discuss the current district budget, the 2021-22 budget process, and updates to finance policies related to state monitor plans.

• Review of October Claims Audit Report
• Discussion of 2021-22 Budget Process
• Purchasing Policy (Policy 6700) updates
• Budget Policy (Policy 6110) updates
• New Budget Transfer Policy (Policy 6150) and Fund Balance (Policy 6500) updates

The Board approved the October Claims Audit Report and moved the November 2020 Financial Report for acceptance. Members discussed updates to purchasing, budget, and fund balance policies. A proposal to cut Board member salaries by 20% was withdrawn.

• Approved October Claims Audit Report (7-0)
• Approved November 17, 2020 Finance COW Meeting minutes (7-0)
• Moved November 2020 Financial Report for acceptance at December 17 meeting (7-0)
• Withdrew motion for 20% cut to Board members' salaries

Special Meeting via Zoom Videoconferencing

The Rochester City School District Board of Education will hold a special meeting via Zoom to discuss professional development budgetary practices and COVID safety in schools. The meeting includes a presentation on safety and a review of the Board Departmental Budget for 2021. The session will conclude with an executive session and adjournment.

• Presentation on COVID safety in schools
• Review of Board Departmental Budget for 2021
• Executive session to discuss employment matters
• Meeting held via Zoom Videoconferencing

The Board approved a proposal to reduce the Board Department's 2020-21 adopted budget by 20%. A separate proposal to cut Board members' salaries by 20% was tabled for further deliberation.

• Approved 20% cut to Board Department's 2020-21 adopted budget (6-1)
• Tabled proposal for 20% cut to Board members' salaries until December 15, 2020 (4-3)

Audit Committee of the Whole via Zoom Video Conferencing

This meeting of the Rochester Board of Education as a Committee of the Whole includes discussion of the 2021 legislative agenda, second reading of Online Course Credit Policy 4765, a presentation on the whistleblower hotline, resolution consideration, and a presentation of the district audit results. The committee will also discuss final questions on the Comprehensive Annual Financial Report (CAFR) and consider a motion to forward the CAFR to the December 17 business meeting.

• Second reading of Online Course Credit Policy 4765
• Presentation on whistleblower hotline
• Discussion of district audit results for 2019-20
• Final board questions on CAFR; motion to forward to 12/17 business meeting
• Legislative agenda discussions

The Board voted to move the 2021 Legislative Agenda and the Comprehensive Annual Financial Report to the December business meeting for final acceptance. The Audit Committee reviewed 2020 financial results, including a $40.2M decrease in net position. The Board also approved Resolution 2020-21: 506.

• Approved moving 2021 Legislative Agenda to December 17 Business Meeting (7-0)
• Approved Resolution 2020-21: 506 (7-0)
• Approved advancing Comprehensive Annual Financial Report to Business Meeting (7-0)

Governance and Policy Committee of the Whole via Zoom Video Conferencing

The Rochester City School District's Governance and Policy Committee met via Zoom to discuss the 2021 legislative agenda, a draft policy on online course credit, and updates to board resolutions and communication protocols.

• Discussion of 2021 Legislative Agenda
• First Reading: Online Course Credit Policy (Policy 4765)
• Presentation: Resolutions Process Update
• Discussion: Board Meeting Poll Results
• Discussion: Communications Protocol

The committee approved a proposed process for updating the policy manual. Members discussed ensuring input from line staff and stakeholders, and requested the inclusion of parent group and Student Leadership Congress charters as exhibits.

• Approved proposed policy manual update process (7-0)

State Monitor Public Hearing via Zoom Videoconferencing

The Rochester City School District is holding a public hearing to discuss the State Monitor's proposed academic and financial plans. The meeting is conducted via Zoom videoconferencing and includes a presentation by Dr. Shelley Jallow, the State Monitor.

• Public hearing on State Monitor's Proposed Academic and Financial Plans
• Presentation by Dr. Shelley Jallow, State Monitor
• Speakers addressing the State Monitor
• Meeting held via Zoom Videoconferencing
• Document: Independent Monitor - District Plan Nov 30 Pub Hearing.pdf

State Monitor Dr. Shelley Jallow presented the statutory requirements of her appointment and key findings of the Academic and Fiscal Plans. The district heard public comments from parents and staff regarding these plans. No formal votes were taken during the hearing.

Business Meeting via Zoom Videoconferencing

The Rochester Board of Education will hold a business meeting via Zoom, featuring a swearing-in ceremony for William Clark and consideration of resolutions and policy updates, including the Code of Ethics and Board Bylaws. The board will also accept prior meeting minutes, receive financial reports from the Finance Committee, and hear presentations from superintendents and advisory councils.

• Swearing-in ceremony for William Clark at 6:20 p.m.
• Acceptance of minutes from October 27 Business Meeting and November special meetings
• Finance Committee report with first-quarter financial packet (SAF EAA 2020-21 and October 2020 Finance Packet)
• Consideration of resolutions (detailed in attached PDF)
• Policy updates: Code of Ethics (Policy 2160) and Board Bylaws (Policy 2160) regarding conflict of interest, standards of conduct, and meeting dates

The Board of Education adopted a phased-in hybrid instruction plan for pre-K-12 students. The Board also appointed a new Policy Committee Chair and approved several financial reports and resolutions.

• Adopted phased-in hybrid instruction model for students (4-2)
• Appointed Commissioner Clark as Policy Committee Chair (6-0)
• Approved October 2020 Financial Report and First Quarter Student Activity/Elementary Activity Accounts Report (5-0)
• Adopted Superintendent's goals regarding achievement, accountability, engagement, youth development, safety, and equity
• Approved Resolution 2020-21: 482 (4-1)
• Approved Resolution 2020-21: 491 (4-1)
• Approved Resolutions 2020-21: 448, 456, 457, 460, 468-473, 475-478, 474, 483-486, 487-490, 492, 493, 494-497, 498, and 499 (5-0)

State Monitor Public Hearing via Zoom Videoconferencing

The Rochester City School District is holding a public hearing to discuss the State Monitor's proposed academic and financial plans. The meeting is conducted via Zoom and includes a presentation by the monitor and a list of speakers.

• Public hearing on State Monitor's Proposed Academic and Financial Plans
• Presentation by Dr. Shelley Jallow, State Monitor
• Speakers addressing the State Monitor
• Meeting held via Zoom Videoconferencing
• Document: sj Monitor and District Plan Pub Hearing_11.18.20.pdf

State Monitor Dr. Shelley Jallow presented findings and recommendations regarding the district's Academic and Fiscal Plans. The hearing included public comments from parents, community members, and staff. No votes or formal decisions were recorded during the hearing.

Finance Committee of the Whole via Zoom Videoconferencing

The Rochester City School District Finance Committee met to review the October finance minutes and the November finance resolution package. It examined the monthly claims audit report, presented current budget and revenue trends, and discussed charter school enrollment and budget data. The committee also considered policy recommendations for a new budget transfer policy (Policy 6150) and updates to the fund‑balance policy (Policy 6500).

• Review and acceptance of the October 20, 2020 Finance Committee of the Whole minutes
• Monthly Claims Audit Report for October 2020
• November Finance Resolution Review, including facilities final payments and bond request
• Policy recommendations: new Budget Transfer Policy (Policy 6150) and Fund Balance Policy updates (Policy 6500)
• Presentation of current district budget, revenue, and expenditure trends

Special Meeting convened as a Work Session - State Monitor Fiscal Plan

The Rochester City School District Board of Education convened a special work session via Zoom to review the State Monitor Fiscal Plan. The meeting may recess into an executive session to discuss matters related to the employment of a particular individual. No formal decisions were listed on the agenda.

• Work Session: Review of the State Monitor Fiscal Plan
• Potential executive session to discuss employment of a particular individual

The Board conducted a work session to review the State Monitor's Fiscal Plan using a worksheet of recommendations. No substantive votes or policy decisions were recorded during the session.

• Adjourned meeting (6-0)

Special Meeting: Equity in Student Achievement Committee of the Whole

The Rochester Board of Education's Equity in Student Achievement Committee of the Whole holds a special meeting to discuss student absenteeism data, an AP African American Studies course, and prioritization of equity initiatives. The agenda also includes a work session on the state monitor's academic plan review and a reminder about Family Engagement Day. Public comments are accepted via Zoom due to COVID-19. The meeting is discussion-only; no votes are scheduled.

• Student absenteeism data presentation
• Information on African and African American Studies AP course
• ESA prioritization brainstorm discussion
• Draft data deliverable chart for review
• Work session on state monitor academic plan recommendations

The Board voted to increase the time allotted for public speakers. The committee also approved previous meeting minutes and established a reporting schedule for claims audits.

• Increased speaker time from 2 to 3 minutes (5-0)
• Approved ESA COW meeting minutes for Sept 8 and Oct 27, 2020 (5-0)
• Agreed to receive quarterly in-person claims audit reports and monthly emailed reports

Special Meeting convened as a Work Session - Professional Development Governance vs. Management

The Rochester City School District Board of Education held a special work session to discuss professional development budgetary practices and the relationship between governance and management. The meeting included a presentation on the topic and an executive session.

• Presentation on Board & Superintendent Governance vs. Management
• Discussion of professional development budgetary practices
• Executive session regarding employment of a particular individual

The Board of Education conducted a professional development session led by General Counsel Karl Kristoff. The session focused on the distinctions between governance and management for the district leadership team. No legislative actions or policy changes were decided.

• Completed professional development session on 'Governance vs. Management'
• Adjourned meeting (6-0)

Policy and Governance Committee of the Whole via Zoom Video Conferencing

The Policy and Governance Committee is meeting to discuss the district's legislative agenda and superintendent's goals. The body is reviewing updates to the policy manual and a new policy regarding online course credits. Other items include a review of the student code of conduct process.

• Review of new Online Course Credit Policy (Policy 4765)
• Update on the Code of Conduct (Policy 1400) review process
• Preliminary discussion on the Legislative Agenda
• Presentation on Superintendent's Goals
• Review of Board Meeting Poll Results

Special Meeting: Excellence in Student Achievement Committee of the Whole

The Rochester City School District Board of Education will review a Strategic Management Plan and an Academic Plan preview during a special committee meeting. The session includes discussions on work plans, data reporting, and communications. The meeting is held via Zoom due to COVID-19 restrictions.

• Presentation: Strategic Management Plan
• Presentation: Preview of the Academic Plan
• Review and Acceptance of Minutes from September 8, 2020
• Brainstorm: ESA Work Plan
• Brainstorm: ESA Data Reporting Schedule

Business Meeting via Zoom Videoconferencing

The Rochester Board of Education will hold a business meeting via Zoom, including consideration of resolutions and policy updates. Key policies under consideration include an updated Code of Ethics (conflict of interest and standards of conduct) and Board Bylaws (meeting dates). The board will also receive reports from the Audit and Finance committees, superintendent presentations, and a draft 2021-2022 budget calendar. Public comments will be taken via Zoom due to COVID-19.

• Updated Code of Ethics Policy (2160) with conflict of interest and standards of conduct changes
• Updated Board Bylaws Policy (2160) changing business meeting and standing committee dates
• Audit Committee reports: 2020 Building Safety Audit, Professional Service Contracts Report, Textbook Management Follow Up Report
• Finance Committee reports: Revised Quarterly Change Order Report July–Sept 2020, September Financial Packet
• Draft 2021-2022 Budget Calendar presented as new business

The Board approved the 2020-21 Board Goals and Metrics, the 2021-22 Budget Calendar, and a professional development schedule. Members also accepted three audit reports and a new member orientation manual. Multiple district resolutions were adopted.

• Adopted 2020-21 Board Goals and Metrics (4-0, 1 dissenting)
• Approved 2021-2022 Budget Calendar (5-0)
• Adopted 2020-21 Board Professional Development Schedule (5-0)
• Adopted Board New Member Orientation Manual (5-0)
• Accepted Building Safety, Textbook Management Follow Up, and Professional Service Contract audits (5-0)
• Adopted Resolution No. 2020-21: 400 (4-1)
• Adopted Resolution No. 2020-21: 432 (4-1)
• Adopted Resolutions 404, 411-414, 415-417, 419-423, 425-428, 430, 431, 433, 434, and 436 (5-0)

Finance Committee of the Whole via Zoom Videoconferencing

The Rochester City School District Finance Committee of the Whole will discuss the 2021-2022 budget calendar, review a fiscal update on the state monitor's fiscal plan, and accept minutes from the September 15, 2020 meeting. The session will also include financial reports for September 2020 and the third quarter of 2020.

• Review and acceptance of September 15, 2020 Finance COW minutes
• Discussion of 2021-2022 Budget Calendar
• Presentation on Fiscal Update and State Monitor Fiscal Plan
• September 2020 Financial Report
• Quarterly Change Order Report (July-Sept 2020)

Special Meeting convened as a Work Session - Professional Development District's Capital Improvement Plan

The Rochester Board of Education held a special work session to review the Professional Development District's Capital Improvement Plan. The meeting included a presentation on the plan and a closed executive session. No formal decisions were made.

• Presentation on Capital Improvement Plan
• Executive Session for personnel matters
• Meeting held via Zoom Videoconferencing

Audit Committee of the Whole via Zoom Videoconferencing

The Rochester City School District Audit Committee met via Zoom on October 13, 2020. The committee discussed the district’s board goals and metrics, the status of the external audit and city schedules, and provided an update from the Office of the Auditor General. The meeting also included new and old business items and an executive session to consider an appointment and legal matters.

• Review of Board Goals and Metrics
• Discussion of External Audit Status and City Schedules
• Office of Auditor General Update
• Executive session to discuss appointment of a specific individual and matters with General Counsel

Vertus Charter School Public Hearing via Zoom Videoconferencing

The Rochester Board of Education will hold a public hearing on Tuesday, October 6, 2020, at 5:30 p.m. via Zoom Videoconferencing to gather community input on the renewal application for Vertus Charter School. The hearing is required by state law to collect feedback for the New York State Education Department regarding the school's proposed new charter term.

• Public hearing on Vertus Charter School renewal application
• Held via Zoom Videoconferencing on October 6, 2020
• Current charter term: July 1, 2019 through June 30, 2021
• Proposed new charter term: July 21, 2021 through June 30, 2026
• School serves 340 students in grades 9-12

Governance and Policy Committee of the Whole via Zoom Video Conferencing

The Rochester City School District Governance and Policy Committee of the Whole met via Zoom to discuss board orientation, professional development schedules, and policy updates. The meeting included a review of board goals and metrics, updates on the code of conduct and policy deliverables, and a resolution consideration.

• Update on Board Orientation Manual
• Board Professional Development Schedule 2020-21
• Board Goals and Metrics review
• Update on Code of Conduct (Policy 1400) Review Process
• Update on Policy Deliverables Matrix

Special Meeting via Zoom Videoconferencing

The Rochester Board of Education is holding a special meeting via Zoom videoconferencing on September 25, 2020. The agenda includes a call to order, a possible executive session, and adjournment.

• Executive session to discuss employment matters
• Meeting held via Zoom Videoconferencing
• 131 W. Broad Street, Rochester, NY 14614

Urban Choice Charter School Public Hearing via Zoom Videoconferencing

The Rochester Board of Education will hold a public hearing via Zoom on September 24, 2020, to gather community input for the renewal application of Urban Choice Charter School. The hearing is required by state law to occur within 30 days of receiving the application. The school serves 400 students and is seeking a new charter term from July 21, 2021, through June 30, 2026.

• Public hearing on Urban Choice Charter School renewal application
• Hearing to be held via Zoom Videoconferencing
• School seeking new charter term July 21, 2021 through June 30, 2026
• School serves 400 students in grades K-8
• Proposed addition of Center for Educational Innovation as management provider

The Board conducted a public hearing to gather community input on the renewal application for Urban Choice Charter School. No members of the public spoke during the hearing. The minutes record that the Board approved the item on December 17, 2020.

• Conducted public hearing for Urban Choice Charter School renewal
• Approved renewal application (12/17/20)

Business Meeting via Zoom Videoconferencing

The Rochester Board of Education will consider the September 24, 2020 Resolutions and an index of resolutions. Superintendent Myers‑Small and Superintendent Nelms will present updates on changes to the resolutions. The meeting also includes board reports, including the Finance Committee's August 2020 unaudited financials.

• Consideration of September 24, 2020 Resolutions (see 9-24-20 Resolution Packet)
• Review of Index of Resolutions (see Index.pdf)
• Superintendent Myers‑Small presentation on adds/changes to resolutions
• Superintendent Nelms presentation (East EPO BOE Presentation)
• Finance Committee report with August 2020 unaudited financials

Special Meeting via Zoom Videoconferencing

This is a procedural special meeting of the Rochester Board of Education. The agenda includes only a call to order, an executive session to discuss employment of a particular individual or other matters permitted by law, and adjournment. No public votes or decisions are scheduled.

• Executive session for discussion of personnel matters

Human Resources and CIGR Committee of the Whole via Zoom Video Conferencing

The Rochester Board of Education, meeting as a Committee of the Whole, will receive presentations on a district staffing update related to COVID-19 expenses and an update on the state monitor's forums and expectations. The committee will also discuss parent representatives, parent groups (PAC, SEPAC, Bilingual Council), and planning for a Fall 2020 Family Engagement Day Forum. The agenda is primarily informational and discussion-based, with no final votes scheduled.

• Presentation on District Staffing Update covering COVID-related expenses
• Update on State Monitor Forums and Expectations
• Review and acceptance of June 23, 2020 CIGR Committee meeting minutes
• Updates on Parent Representatives and parent groups (PAC, SEPAC, Bilingual Council)
• Event planning for Fall 2020 Family Engagement Day Forum

The committee received a staffing update reporting a total reduction of 396 staff and the furlough of 113 paraprofessionals. Discussion focused on health insurance expenses, COVID-19 leave usage, and potential layoffs for School Safety Officers and Food Service workers. No formal votes were recorded during this session.

• Reported total reduction of 396 staff and 113 paraprofessional furloughs
• Proposed layoffs for SSOs and Food Service workers effective October 16, 2020 (resolution pending for Sept 24 meeting)

Special Meeting via Zoom Videoconferencing

The Rochester Board of Education is holding a special meeting via Zoom Videoconferencing on September 17, 2020. The agenda includes a call to order, a potential executive session, and adjournment.

• Meeting held via Zoom Videoconferencing
• Potential executive session to discuss employment matters
• Adjournment scheduled

The Board of Education convened a special meeting and entered an executive session to discuss the appointment of an individual. No substantive actions or decisions were recorded in the open session.

• Approved motion to recess into Executive Session to discuss an appointment (4-0)

Finance Committee of the Whole via Zoom Videoconferencing

The Finance Committee of the Whole met via Zoom to review financial reports, audit claims, and discuss budget trends. The meeting included presentations on a multi-year financial plan and updates on student activity funds.

• Review of August 2020 financial report
• Monthly claims audit report for July 2020
• Presentation on multi-year financial plan
• Discussion of budget, revenue, and expenditure trends
• Review of 2019-20 Year End Student Activity Funds Report

Special Meeting via Zoom Videoconferencing

The Rochester Board of Education will hold a special meeting via Zoom on September 10, 2020, to consider a resolution. The meeting includes a call to order, a possible executive session, and adjournment.

• Consideration of a resolution
• Executive session for personnel or legal counsel
• Meeting held via Zoom Videoconferencing

The Board of Education held a special meeting via Zoom to discuss a contract and receive legal counsel in executive session. The board subsequently approved Resolution 2020-21: 277.

• Approved recess into Executive Session to discuss a contract/agreement and receive legal counsel (4-0)
• Approved Resolution 2020-21: 277 (4-1)

Special Meeting: Excellence in Student Achievement Work Session

The Rochester Board of Education is holding a work session focused on Excellence in Student Achievement. The meeting includes discussions regarding the Internal Monitor Final Report for RISE School #106 and the consideration of various resolutions.

• Internal Monitor Final Report: RISE School #106
• Consideration of Resolutions
• Board Department Budget

The Board approved nine resolutions (2020-21: 254, 255, 262, 264, 265, 269, 270, 271, and 276). Members also agreed on the purpose and scope of the Excellence in Student Achievement (ESA) Committee, including the review of academic reports and program evaluations. The Board departmental budget discussion was postponed.

• Approved Resolution 2020-21: 254 (5-0)
• Approved Resolution 2020-21: 255 (5-0)
• Approved Resolution 2020-21: 262 (5-0)
• Approved Resolution 2020-21: 264 (5-0)
• Approved Resolution 2020-21: 265 (5-0)
• Approved Resolution 2020-21: 269 (5-0)
• Approved Resolution 2020-21: 270 (5-0)
• Approved Resolution 2020-21: 271 (5-0)

Special Meeting

The Rochester Board of Education convened a special meeting via Zoom on September 3, 2020. The agenda included a call to order, an executive session to discuss personnel matters and legal concerns, and a discussion regarding the ESA Committee Chair.

• Executive session to discuss appointment of specific individual
• Executive session to discuss matters of concern with General Counsel
• Discussion: ESA Committee Chair

The Board of Education held a special meeting via Zoom to conduct committee appointments and a legal discussion in executive session. The board appointed a new committee chair.

• Approved recess into Executive Session to discuss a contract/agreement and receive legal counsel (5-0)
• Appointed Vice President Cynthia Elliott as Chair of the Excellence in Student Achievement Committee (6-0)

Policy and Governance Committee of the Whole via Zoom Video Conferencing

The Rochester City School District Board of Education meets via Zoom to discuss school plans, board goals, and policy updates. The meeting includes the acceptance of minutes and a review of a proposed code of conduct.

• Review and accept August 11, 2020 Governance Committee minutes
• Finalization of Board Goals and Metrics
• Policy discussion: Code of Conduct (Policy 1400)
• Review and Acceptance of Policy Committee Minutes (tabled)
• Update on Policy Deliverables Matrix and Policy Update Chart

Business Meeting via Zoom Videoconferencing

The Rochester Board of Education will review updated policies regarding ethics and board bylaws, and discuss the structure of the Board Bylaws Committee.

• Updated Code of Ethics Policy (2160) for conflict of interest
• Updated Board Bylaws Policy (2300) for meeting dates
• Board Bylaws Committee Structure - Calendar
• Finance Committee includes July Financial Report and Change Order Report Apr-Jun 2020
• Superintendent's presentations on East EPO and general updates

Special Meeting: BOE Goal Setting Retreat

The Rochester Board of Education held a special Zoom meeting for a goal‑setting retreat. Board members reviewed the strategic planning process, including the mission, vision, core beliefs and superintendent goals. They then brainstormed and established parameters for measuring and monitoring board priorities. The meeting ended with an executive session to discuss a possible appointment and legal matters.

• Call to Order
• Presentation on strategic planning (mission, vision, core beliefs, superintendent goals)
• Facilitated brainstorming on board priority development
• Closing and next steps
• Executive session to discuss potential appointment and legal matters

Special Meeting: Finance Committee of the Whole via Zoom Videoconferencing

The Rochester Board of Education Finance Committee of the Whole is meeting to discuss the current budget and financial status. The committee will review July 2020 financial reports and a change order report from April to June 2020. Members will also consider a policy change regarding the Authorization for Contracts Policy (Policy 6745).

• Policy Change Proposal: Authorization for Contracts Policy (Policy 6745)
• Review of July 2020 Financial Reports
• Review of Change Order Report (Apr-Jun 2020)
• Presentation on Current Budget and Financial Status
• Resolution Consideration

Special Meeting: Governance Committee of the Whole

The Governance Committee of the Whole will consider several resolutions and discuss the Governor’s mandate for public hearings on the district’s school reopening plan. The committee will also approve minutes from March 10 and June 16, 2020, and review updates on board committee structure, DE reporting, and the upcoming board retreat. New business and an executive‑session portion to address personnel matters are also on the agenda.

• Consideration of Resolutions
• Governor Cuomo mandate for public hearings on school reopening plan
• Approve minutes from March 10 and June 16, 2020 Governance Committee meetings
• Board Committee Structure/Committee on Student Achievement
• DE Reporting – Update

The Board adopted 10 resolutions and approved the Governance Committee minutes from March 10 and June 16, 2020. The State Monitor recommended reinstating the Excellence in Student Achievement committee to monitor academic progress and student performance.

• Resolution No. 2020-21: 88 adopted (7-0)
• Resolution No. 2020-21: 91 adopted (7-0)
• Resolution No. 2020-21: 93 adopted (7-0)
• Resolution No. 2020-21: 97 adopted (7-0)
• Resolution No. 2020-21: 98 adopted (7-0)
• Resolution No. 2020-21: 99 adopted (7-0)
• Resolution No. 2020-21: 100 adopted (6-1)
• Resolution No. 2020-21: 103 adopted (6-0)

Special Meeting: Policy Committee of the Whole via Zoom Video Conferencing

The Policy Committee of the Whole will discuss a resolution regarding a lease agreement with BOCES II. The committee is also reviewing updates to the Code of Conduct and student attendance and withdrawal policies related to COVID-19.

• Resolution consideration: Lease Agreement with BOCES II
• Policy discussion: Code of Conduct (Policy 1400)
• Policy discussion: Student Attendance and Withdrawal Policy (Policy 5100 & 5100-R)
• Review of June 2, 2020 Policy COW Minutes

Emergency Meeting via Zoom Videoconferencing

The Rochester Board of Education holds an emergency meeting via Zoom. The agenda includes presentations on the Superintendent's Reopening Plan and COVID-19 Assistance/Funding. Public comments will be received via Zoom teleconference. The board may recess into executive session to discuss personnel matters.

• Superintendent's Reopening Presentation
• COVID-19 Assistance/Funding presentation
• Public speaker comments submitted in writing due to COVID-19
• Possible executive session for personnel matters

Emergency Meeting via Zoom Videoconferencing

The Rochester Board of Education is holding an emergency meeting to discuss and potentially approve a closing certification for a revenue anticipation note. The board will also enter executive session to discuss employment of a specific individual and receive legal advice. The agenda includes public speakers and standard procedural items.

• Resolution: Revenue Anticipation Note - Closing Certification
• Executive session for employment discussion and legal advice
• Public speakers list and comments

Charter School Public Hearings via Zoom Videoconferencing

The Rochester Board of Education will hold three public hearings via Zoom on July 23, 2020, to gather input on applications for three charter schools: Citizenship and Science Academy, Innova Girls Academy, and Rochester Excellence Academy.

• Public hearings via Zoom Videoconferencing
• Citizenship and Science Academy of Rochester Charter School
• Innova Girls Academy Charter School
• Rochester Excellence Academy Charter School
• 131 W. Broad Street, Rochester, NY 14614

The Board of Education conducted a public hearing to gather community input on an application for the Rochester Excellence Academy Charter School. The proposed school would serve 375 students in grades K-4. No public comments were made during the hearing.

Business Meeting via Zoom Videoconferencing

The Rochester City School District Board of Education will meet via Zoom to accept minutes from previous meetings, review proposed policy updates including the Code of Ethics and Board Bylaws, and receive reports from the Superintendent and committees.

• Acceptance of minutes from Special Meetings 4-7-20 through 6-18-20
• Review of updated Code of Ethics Policy (2160) regarding Conflict of Interest
• Review of updated Code of Ethics Policy (2160) regarding Standards of Conduct
• Review of updated Board Bylaws Policy (2160) regarding meeting schedule
• Presentation of June 2020 financial packet

The Board of Education approved the District's unaudited Pre-Year-End June 2020 Financial Report. Members also adopted a series of resolutions numbered 2020-21: 6 through 61, though the specific content of these resolutions was not detailed in the minutes.

• Approved June 2020 unaudited Financial Report (5-0)
• Adopted minutes from eight previous meetings (5-0)
• Adopted Resolution 2020-21: 6 (5-0)
• Adopted Resolution 2020-21: 14 (5-0)
• Adopted Resolution 2020-21: 17 (5-0)
• Adopted Resolution 2020-21: 19 (4-1)
• Adopted Resolution 2020-21: 20 (5-0)
• Adopted Resolution 2020-21: 21 (5-0)

State Monitor Public Hearing via Zoom Videoconferencing

The Rochester City School District State Monitor is holding a public hearing via Zoom to take comment on existing statutory and regulatory authority regarding school district fiscal performance under State law. The agenda includes a presentation by State Monitor Dr. Shelley Jallow and a speakers list for public input.

• Presentation by Dr. Shelley Jallow, State Monitor, on fiscal performance
• Public comment on statutory and regulatory authority under Education Law section 306
• Speakers list and submitted comments filed as attachments
• Third in a series of hearings on school district fiscal oversight

Special Meeting: Finance Committee of the Whole via Zoom Videoconferencing

The Rochester Board of Education Finance Committee is meeting to review financial reports and fund balance projections. The committee will discuss the initiation of a district budget freeze and review charter school reconciliation.

• Discussion on the initiation of a District Budget Freeze
• Review of the June 2020 Financial Report
• Fund Balance Calculation and Projection Presentation
• Charter School Reconciliation Report
• Substitute Teacher 19-20 4th Quarter Report

State Monitor Public Hearing via Zoom Videoconferencing

The Rochester City School District State Monitor is holding a public hearing via Zoom to take comment on the statutory and regulatory authority of the Commissioner of Education, the State Education Department, and the Board of Regents regarding school district academic performance. Two hearings are listed on the same agenda, both with the same purpose. A presentation by State Monitor Dr. Shelley Jallow is scheduled, and a speakers list will be taken.

• Public comment on existing authority under Education Law section 306 and related regulations
• Presentation by Dr. Shelley Jallow, State Monitor
• Speakers list and submitted comments attached as PDFs

Special Meeting: Policy Committee of the Whole via Zoom Video Conferencing

The Rochester City School District Policy Committee will discuss the East EPO Resolutions packet. It will also review and accept the minutes from the March 3 and June 2, 2020 Policy Committee meetings. Additional items include reviews of the Code of Ethics and Conflicts of Interest (Policy 2160) and the Board Bylaws consolidation (Policy 2300). An executive session may be held for employment‑related matters.

• East EPO Resolutions packet
• Review and acceptance of March 3, 2020 Policy COW minutes
• Review and acceptance of June 2, 2020 Policy COW minutes
• Policy Review: Code of Ethics and Conflicts of Interest (Policy 2160)
• Policy Review: Board Bylaws and consolidation of Board meetings (Policy 2300)

Special Meeting: Human Resources Committee of the Whole via Zoom Video Conferencing

The Rochester City School District's Human Resources Committee of the Whole will meet via Zoom to discuss staffing plans for reopening schools post-Covid-19, review staff changes during the pandemic, and approve minutes from a previous public hearing. The meeting will also include a presentation on the district's Civil Service Process and may recess into executive session to discuss personnel matters.

• Review of RCSD Staffing Plan for re-opening schools post Covid-19
• Review of RCSD Staffing during Covid-19
• Presentation on the District’s Civil Service Process
• Approval of Minutes from HR Committee Meeting and Contract for Excellence Public Hearing
• Executive Session to discuss personnel matters

Emergency Meeting via Zoom Videoconferencing

The Rochester Board of Education is meeting via Zoom to consider resolutions. The primary item for consideration is the Summer Food Services Program.

• Resolution regarding Summer Food Services Program

State Monitor Public Hearing via Zoom Videoconferencing

This is the first public hearing to gather comment on the statutory and regulatory authority of the Commissioner of Education, State Education Department, and Board of Regents regarding school district governance and intervention. The hearing includes a presentation by State Monitor Dr. Shelley Jallow and a speakers list for public input.

• Public hearing on existing statutory and regulatory authority under Education Law section 306
• Presentation by Dr. Shelley Jallow, State Monitor
• Speakers list and comments from the public

Special Meeting: Community and Intergovernmental Relations (CIGR) Committee of the Whole

The Rochester City School District Board of Education will convene as a Committee of the Whole to review minutes, discuss parent representative recruitment, and update on state monitor public hearings. The meeting will be held via Zoom due to COVID-19 restrictions.

• Review and accept minutes from April 21, 2020 CIGR Committee meeting
• Update on parent representative recruitment efforts
• Update on State Monitor Public Hearings
• Executive session to discuss personnel and legal matters

Business Meeting via Zoom Videoconferencing

The Rochester Board of Education is meeting virtually due to COVID-19. They will consider resolutions (details in attached PDF), hear a superintendent's presentation, review the May 2020 Financial Report, and discuss unfinished business including the Board Standards of Conduct policy.

• Acceptance of minutes from May 28 business meeting and charter school public hearings
• Speakers list for public comments via Zoom teleconference
• May 2020 Financial Report from Finance and Resource Allocation Committee
• Superintendent's presentation
• Consideration of resolutions (attached PDF with 6-18-20 Resolutions)

Special Meeting: Governance Committee of the Whole

The Governance Committee of the Whole will discuss board self-evaluations, professional development plans, and a proposal to eliminate the SRO resolution. The meeting also includes updates on the Distinguished Educator report and discussion regarding board travel.

• Proposal for termination of contracts for services with the Rochester Police Department
• Board Self Evaluation due June 30, 2020
• Development of Board Professional Development Plan for 2020-21
• Discussion of BOE 20-21 travel and conference requests

Special Meeting: Finance Committee of the Whole via Zoom Videoconferencing

The Rochester Board of Education's Finance Committee of the Whole will review and accept minutes from May 19, 2020, discuss the May 2020 financial report, and consider a resolution. Other items include a budget training exercise, shifting budget projections to actuals, charter school reconciliation reports, and auditor's findings. The meeting may enter executive session for personnel or legal matters.

• Resolution consideration (agenda item 3A)
• Review of May 2020 financial report
• Budget Hold 'Em game as fiscal training for board members
• Shifting budget projections to actuals
• Charter school reconciliation reports and auditor's findings

June 4, 2020 Business Meeting - East EPO

The Rochester City School District Board of Education held a business meeting via Zoom on June 4, 2020, to recognize scholar athletes and consider resolutions. The meeting included a presentation of the 2019-2020 scholar athlete program and a list of speakers addressing the board.

• Board Scholar Athlete Recognition Program presentation
• Acceptance of minutes from May 14, 2020
• Speakers addressing the Board of Education
• Consideration of resolutions
• Executive Session to discuss employment matters

Special Meeting: Policy Committee of the Whole via Zoom Video Conferencing

The Rochester City School District Policy Committee will meet via Zoom to review the March 3, 2020 minutes and several policy documents. Items include a crisis response discussion, a presentation of the Monroe Lower/Upper Plan for 2020‑21, and consideration of resolutions. The agenda also covers updates to the NYSSBA policy, the Code of Ethics appendix, and other policy deliverables.

• RCSD Crisis Response discussion
• Presentation: Monroe Lower/Upper Plan 2020‑21
• Resolution Consideration
• Review and acceptance of March 3, 2020 Policy Committee minutes
• NYSSBA policy update

Business Meeting via Zoom Videoconferencing

The Rochester Board of Education is meeting via Zoom to accept minutes, review financial reports, and consider resolutions. The meeting includes reports from student and parent advisory councils and a superintendent's presentation.

• Acceptance of April 23, 2020 Business Meeting minutes
• Review of April 2020 financial report and student activity accounts
• Consideration of resolutions
• Reports from Student and Parent Advisory Councils
• Executive Session for personnel matters

Charter School Public Hearings via Zoom Videoconferencing

The Rochester Board of Education will hold a public hearing on May 28, 2020, to gather input on the renewal applications for Rochester Preparatory Charter School 3, True North Rochester Preparatory Charter School, and North Rochester Preparatory Charter School – West Campus. The meeting will be conducted via Zoom Videoconferencing.

• Public hearing for Rochester Preparatory Charter School 3 renewal
• Public hearing for True North Rochester Preparatory Charter School renewal
• Public hearing for North Rochester Preparatory Charter School – West Campus renewal
• Hearing held via Zoom Videoconferencing
• Input to be submitted to New York State Education Department

Public Hearing - School Resource Officers Memorandum of Understanding

The Rochester Board of Education is holding a public hearing to gather input on a Memorandum of Understanding with the City of Rochester and Rochester Police Department regarding School Resource Officers. The meeting is held via Zoom on May 21, 2020, and the draft agreement is available for public review.

• Public hearing on School Resource Officers Memorandum of Understanding
• Draft SRO agreement available for review
• Public comment via Zoom or email
• Meeting held via Zoom Video Conferencing
• Agenda item requires stakeholder input

Special Meeting

The Rochester City School District Board of Education held a special meeting via Zoom on May 21, 2020, to discuss employment matters and an upcoming Student Resource Officer public hearing.

• Executive session to discuss employment of a particular individual
• Student Resource Officer public hearing scheduled for May 21, 2020 at 6:00 PM

Special Meeting: Audit & Finance Committee of the Whole via Zoom Videoconferencing

The Rochester Board of Education is meeting as a Committee of the Whole to review financial reports and audit planning. The session includes a presentation on the 2020 audit plan and a review of student activity funds.

• Audit Plan Presentation by Freed Maxick CPAs
• Review of April 2020 Financials
• Third Quarter Student Activity Funds and Elementary Activity Accounts Report
• Review of March 24, 2020 Audit COW Meeting minutes

Special Meeting

The Rochester Board of Education is meeting via Zoom to consider resolutions. The agenda also includes a potential executive session to discuss personnel matters or legal counsel.

• Consideration of resolutions
• Potential executive session regarding individual employment or legal counsel

May 14, 2020 Business Meeting - East EPO

The Rochester City School District Board of Education held a business meeting via Zoom on May 14, 2020. The agenda included the acceptance of minutes from March 31 and April 2, 2020, and the consideration of resolutions. The meeting also included a public comment period and an executive session.

• Acceptance of March 31 and April 2, 2020 minutes
• Consideration of May 14, 2020 resolutions
• Public comments via Zoom teleconference
• Executive session for personnel matters
• Superintendent's presentation

Joint Budget Meeting with Rochester City Council via Zoom Video Conferencing

The Rochester Board of Education and Rochester City Council are meeting to conduct a budget deliberation session. The meeting includes a budget update presentation from the RCSD Administration.

• RCSD Administration Budget Update Presentation
• Joint Budget Hearing scheduled for June 10, 2020

Special Meeting

The Rochester Board of Education holds a special meeting primarily to recess into executive session, closed to the public, to discuss the employment of a particular individual or other matters permitted under Open Meetings Law. No substantive votes or public hearings are scheduled; the meeting adjourns after the closed session and announces the next business meeting on May 14, 2020.

• Recess into executive session (closed to public) to discuss employment of a particular individual
• Announcement of next Board Business Meeting on May 14, 2020 at 6:00 PM

Special Meeting:Budget Adoption

The Rochester Board of Education will meet via Zoom to adopt the proposed 2020‑21 budget. An executive session may be held to discuss the employment of a particular individual. Speaker comments will be provided in writing and presented through Zoom. The next regular board meeting is scheduled for May 14, 2020 at 6:00 PM.

• Executive session (closed) to discuss employment of a particular individual
• Presentation of the 2020‑21 budget and final statements
• Consideration of resolutions to adopt the 2020‑21 budget
• Review of speaker comments submitted in writing via Zoom
• Announcement of next board meeting on May 14, 2020 at 6:00 PM

Board Budget Deliberation via Zoom Video Conferencing

The Rochester Board of Education is holding a budget deliberation via Zoom to discuss the 2020-21 RCSD budget. The agenda includes a district budget update presentation and open budget deliberations. The meeting may recess into executive session for personnel or legal matters.

• District Budget Update Presentation for 2020-21
• Budget Deliberations on the 2020-21 RCSD budget
• Possible executive session for employment or legal discussions

2020-21 Second Budget Deliberation Session via Zoom Video Conferencing

The Rochester Board of Education reviewed the revised 2020‑21 budget presented by Deputy Superintendent Lynda Quick, CFO Robert Franklin, and Superintendent Terry J. Dade. Board members examined a series of question‑and‑answer documents from the district and East EPO administrations. The meeting also announced upcoming special meetings for a possible finance emergency on May 6 and the budget adoption on May 7.

• Revised budget presentation by Deputy Superintendent Lynda Quick and CFO Robert Franklin (reflecting Board‑requested changes)
• Revised budget presentation by Superintendent Terry J. Dade (reflecting NYS enacted budget changes)
• Round 1 and Round 2 question‑and‑answer sessions with district and East EPO administrations (documents attached)
• Special Finance Emergency Meeting scheduled for Wednesday, May 6, 2020 at 5:30 p.m.
• Special Board Meeting for Budget Adoption scheduled for Thursday, May 7, 2020 at 5:30 p.m.

Special Meeting: Finance COW via Zoom Video Conferencing

The Rochester City School District Finance Committee held a special meeting via Zoom to discuss the 2020-21 budget, including a review of current financial status and upcoming budget meetings. The meeting also included a resolution review and a closed executive session.

• Discussion of 2020-21 RCSD budget status and timeline
• Review of upcoming budget meetings and expectations
• Consideration of Resolution No. 877
• Executive session for employment matters and legal counsel
• Public comments submitted via Zoom due to COVID-19 restrictions

Special Meeting via Zoom Video Conferencing

The Rochester Board of Education is holding a special meeting via Zoom to receive presentations on the 2020-21 district budget and the East EPO budget reductions. The meeting also includes a speakers list for public comments submitted in writing due to COVID-19 closures, and may recess into executive session to discuss employment matters.

• 2020-21 District Budget Update Presentation
• 2020-21 East EPO Budget Reductions Presentation
• Speakers list for public comments via Zoom due to COVID-19
• Possible executive session for employment discussions

Joint Budget Meeting with Rochester City Council via Zoom Video Conferencing

The Rochester Board of Education and Rochester City Council are holding a joint meeting to discuss the 2020-21 budget. The session includes a presentation of the Superintendent's Proposed Budget.

• 2020-21 Superintendent's Proposed Budget Presentation

Business Meeting via Zoom Videoconferencing

The Rochester Board of Education reviews district finances and considers a package of resolutions for school operations. Members will discuss continuity of instruction plans as schools remain closed due to COVID-19. The agenda also covers approval of a draft calendar for the 2020-21 school year.

• Review of March 2020 financial report and January–March quarterly change order report
• Consideration of April 23, 2020 resolutions and proposed amendments by Superintendent Dade
• Approval of a draft board meeting calendar for the 2020-21 school year
• Executive session to discuss personnel appointments and matters with General Counsel
• Public speaker comments submitted via Zoom due to COVID-19 public closures

Special Meeting: Community and Intergovernmental Relations (CIGR) Committee of the Whole via Zoom Video Conferencing

The Rochester City School District CIGR Committee of the Whole met via Zoom on April 21, 2020. The committee discussed the draft 2020‑21 Board meeting calendar and department budget changes for the upcoming fiscal year. Additional topics included parent representative recruitment, community forum topics for a Fall 2020 Engagement Day, and a student athlete recognition proposal. An executive session may be held to consider personnel or legal matters.

• Review of the proposed 2020‑21 Board meeting calendar
• 2020‑21 BOE department budget changes
• Update on parent representative recruitment efforts
• Discussion of community forum topics for Fall 2020 "Engagement Day"
• Student athlete recognition proposal discussion

2020-21 First Budget Deliberation Session via Zoom Video Conferencing

The Rochester City School District Board of Education is holding its first budget deliberation session via Zoom Video Conferencing. The meeting includes reviewing the draft budget, Superintendent Terry J. Dade's revised presentation, and responses to questions from the administration and East EPO. Public attendance is closed due to Monroe County Health Department recommendations.

• Review of 2020-21 Draft Budget Book
• Superintendent's Revised Presentation reflecting Enacted NYS Budget
• Responses to Round 1 and Round 2 questions from RCSD and East EPO administration
• Next budget events: Second Deliberation Session (April 30) and Special Board Meeting for Adoption (May 7)
• Public comment via email due to closed public meetings

Special Meeting: Finance Committee of the Whole via Zoom Videoconferencing

The Rochester City School District Finance Committee of the Whole will meet via Zoom to review the proposed 2019-20 budget, accept minutes from January and February, and discuss a fund balance policy. The meeting also includes a report on March 2020 financials and a resolution.

• Review and acceptance of January and February Finance Committee minutes
• Superintendent's Budget Update: Proposed 2019-20 Budget - Revised
• Discussion of Policy 6500: Fund Balance Policy
• Review of March 2020 Financials
• Consideration of Resolution 2019-20: 822

Special Meeting

The Rochester City School District Board of Education held a special meeting via Zoom to discuss budget updates and operations during the COVID-19 pandemic. The meeting included a recognition for hotline operators and a brainstorming session for the board budget.

• Heroes of Hope Recognition for hotline operators
• Board Budget Brainstorming Session
• RCSD Budget Update presentation
• COVID-19 District Operations Update
• Executive Session for personnel matters

April 2, 2020 Business Meeting - East EPO

The Rochester Board of Education will meet via Zoom to approve minutes from prior meetings, recognize Heroes of Hope, and hear public comments read aloud due to COVID-19 closures. The board will also receive superintendent presentations and consider a packet of resolutions, with details attached to the agenda.

• Approve minutes from January 23, February 27, and March 12, 2020 meetings
• Heroes of Hope recognition
• Public comments submitted in writing and read aloud due to COVID-19
• Consideration of a resolution packet (April 2, 2020 Resolutions)
• Possible executive session for personnel matters

Special Meeting - Board Professional Development Work Session- 21st Century Boardcraft via Zoom Videoconferencing

This special meeting of the Rochester Board of Education combines a professional development work session on '21st Century Boardcraft' with a business meeting. The board will consider resolutions tabled from the March 26 business meeting, hear public comments submitted due to COVID-19 closures, and address new business including CUBE leadership elections. The meeting may recess into executive session.

• Speakers list read aloud due to COVID-19 meeting closure
• Consideration of resolutions tabled from March 26, 2020 business meeting
• Professional development session: 21st Century Boardcraft presentation
• CUBE leadership elections under new business
• Possible executive session for personnel or legal matters

Business Meeting via Zoom Videoconferencing

The Rochester Board of Education held a business meeting via Zoom due to COVID-19 closures. The agenda includes the presentation of the proposed 2020-21 budget and a draft school calendar, along with reports from advisory councils and the finance committee.

• RCSD 2020-21 Budget Presentation
• Draft 2020-21 School Calendar
• February 2020 Financial Report
• Speakers List for Public Comments
• Executive Session for personnel and legal matters

Special Meeting:Audit Committee Meeting of the Whole via Zoom Videoconferencing

The Rochester City School District held a special meeting via Zoom to discuss the 2020-21 budget timeline and audit committee business due to public meeting closures caused by COVID-19.

• Superintendent's update on Covid-19
• RCSD 2020-21 Budget Timeline Presentation
• Review Audit Committee Charter
• Status on 2019 Audit Work & Audit Reports
• Risk Assessment and Audit Plan

Special Meeting: Finance Committee of the Whole

The Rochester Board of Education, meeting as a Finance Committee of the Whole, will receive updates on COVID-19 legal guidelines, district operations, and board operations. The 2020-21 district budget presentation has been postponed until March 24, 2020. The board will also review February 2020 financial reports and discuss budget calendar updates.

• COVID-19 updates: federal/state legal guidelines, district operations, board operations
• 2020-21 district budget presentation postponed to 3/24/20
• February 2020 financial reports to be reviewed
• Budget calendar updates for 2020-21
• Possible executive session for personnel and legal matters

March 12, 2020 Business Meeting - East EPO

The Rochester Board of Education is meeting to consider resolutions and receive reports from advisory councils. The East EPO Superintendent will present the 2020-21 budget. The board may also enter an executive session to discuss appointments or legal matters.

• Presentation of the East EPO 2020-21 Budget
• Consideration of March 12, 2020 Resolutions
• Reports from Student, Parent, and Bilingual Advisory Councils
• Executive session regarding individual appointments or General Counsel concerns

Special Meeting: Governance Committee of the Whole

The Rochester City School District Governance Committee of the Whole will meet to discuss Pre-K administration and approve minutes from a January 2020 meeting. The agenda also includes a public speakers list and a discussion on live streaming meetings.

• Approve minutes from January 21, 2020 Governance Committee Meeting
• Discussion on Pre-K with Administration
• Review of live streaming meetings
• Executive session to discuss personnel and legal matters
• Public speakers list available

Special Meeting: Policy Committee of the Whole

The Rochester Board of Education is meeting as a Committee of the Whole to receive a presentation on the Facilities Modernization Program. Board members will also review and accept minutes from the February 4 Policy Committee meeting and discuss Policy 1400-Code of Conduct. An executive session may be held to discuss personnel and legal matters.

• Presentation on the Facilities Modernization Program
• Review of Policy 1400-Code of Conduct
• Approval of minutes from February 4, 2020 Policy Committee meeting
• Speakers list for public comment on agenda items
• Potential executive session on personnel and legal matters

Business Meeting Celebrating Black History Month

The Rochester Board of Education will consider finalizing its budget priorities and a proposed revision to the Code of Ethics policy (2160). The agenda also includes a superintendent's presentation, financial reports, and a resolution packet. The meeting is held during Black History Month.

• Finalize Board Budget Priorities with attached updated priority votes
• Proposed revision of Code of Ethics Policy (2160) presented for adoption
• January 2020 Financial Report and Student Activity Reports under Finance Committee
• Superintendent's Presentation (attached PDF) as an information item
• Consideration of February 27, 2020 Resolutions packet

Public Hearing - Contract for Public Excellence

The Rochester Board of Education will hold a public hearing on the Contract for Excellence, a required plan to improve academic achievement for students with the greatest needs. The district must submit a fiscal summary and narrative to the New York State Education Department. The plan includes programs such as Time on Task, English Language Learner programs, and district-wide initiatives like the Young Mothers and Interim Health Academy.

• Public hearing to gather input on the Contract for Excellence plan
• Required fiscal summary and narrative to be submitted to NYS Education Department
• Programs counted in the plan: Time on Task (in-school suspension supervision), ELL programs (bilingual staff, ESOL teachers), and district-wide programs (Young Mothers Academy, Rochester International Academy, All City High School, New Beginnings, LyncX Academy)

Special Meeting: Human Resources Committee of the Whole

The Human Resources Committee of the Whole is meeting to discuss the East EPO and the Office of Parent Engagement. The body will review proposed human resources resolutions for the February 27th Board Business Meeting and the RTA Collective Bargaining Agreement.

• Resolutions regarding East EPO
• Review of the RTA Collective Bargaining Agreement
• Office of Parent Engagement - PAC Update
• Approval of November 26, 2019 HR Committee meeting minutes
• Review of proposed HR resolutions for the February 27th Board Business Meeting

Special Meeting: Finance Committee of the Whole

The Rochester City School District Finance Committee of the Whole will convene to review the January 2020 financial report and discuss the second quarter elementary activity funds. The meeting also includes a review of a budget amendment presentation and a discussion on 2020-21 board budget priorities.

• Review and discuss January 2020 financial report
• Review and discuss second quarter elementary activity funds report
• Review of February 20th Community Forum: Budget Training
• Discussion of 2020-21 Board Budget Priorities
• Executive session to discuss matters leading to the appointment of specific individuals

Special Meeting: Community and Intergovernmental Relations (CIGR) Committee of the Whole

The Rochester City School District Board of Education will convene as a Committee of the Whole to discuss a Pre-K initiative, review and accept a legislative agenda, and plan a legislative breakfast. The meeting will also include a public speakers list and an executive session.

• Presentation on Pre-K Initiative
• Review and acceptance of 2019-21 Legislative Agenda
• Legislative Breakfast run-through
• Follow-up on Parent Rep Recruitment
• Executive session regarding personnel and legal counsel

Special Meeting: Policy Committee of the Whole

The Rochester Board of Education is meeting as a Policy Committee of the Whole to discuss several items including a presentation from the Claims Audit Department, 2020-21 board budget priorities, consideration of resolutions tabled at the January 23 business meeting, and new business resolutions. They will also discuss revisions to the Board Policy Matrix and consider proposed changes to the Code of Ethics Policy (2160). An executive session may be held for personnel and legal matters.

• Presentation: Claims Audit Department (2nd Qtr 2019 summary)
• Discussion of 2020-21 Board Budget Priorities
• Consideration of Resolution No. 2019-20 639 (tabled from Jan. 23 business meeting)
• Consideration of Resolution No. 2019-20 664 (new business)
• Proposed revision of Code of Ethics Policy (2160)

Special Meeting

The Rochester Board of Education will hold a special meeting to discuss board standards of conduct and legislative priorities. The board is also scheduled to enter an executive session to evaluate the superintendent.

• Discussion of Board Standards of Conduct and Code of Ethics policy
• Review of 2020 Legislative Priorities and Legislative Breakfast agenda
• Review of tabled resolutions from the January 23, 2020 meeting
• Proposed revision to Policy 2260 Advisory Bodies Policy
• Executive session for superintendent evaluation

Business Meeting

The Rochester Board of Education will meet to accept minutes from previous meetings, review district financial reports for September through December 2019, and consider proposed revisions to the Advisory Bodies Policy.

• Acceptance of minutes from November 21, 2019 to January 9, 2020
• Review of district financial reports for September, October, November, and December 2019
• Review of 2019-20 Quarterly Change Order Report (Oct-Dec)
• Consideration of proposed revision to Advisory Bodies Policy (2260)
• Executive Session to discuss personnel and legal matters

Special Meeting: Governance Committee of the Whole

The Governance Committee of the Whole will discuss the 2020 Legislative Agenda and budget priorities. The meeting also includes discussions on superintendent and board evaluations, mission completion, and standards of conduct.

• Legislative Agenda – March 7, 2020
• Budget Discussion on Board Priorities
• SuperEval Presentation for Superintendent Evaluation and Board Self Evaluation
• RCSD Mission Completion discussion
• Board Standards of Conduct review

Special Meeting: Finance Committee of the Whole

This is a special meeting of the Rochester Board of Education acting as a Finance Committee of the Whole. They will discuss the 2020-21 budget calendar and financial reports for September through December 2019, along with a quarterly change order report. Other items include a mission statement update, an update on the School Resource Officer public hearing, a January 14 resolution, and new business on donations for Puerto Rico.

• Review of the 2020-21 RCSD Budget Calendar
• Review of December 2019 Financial Report
• SRO Public Hearing Update
• Quarterly Change Order Report Oct-Dec 2019
• New Business: Donations for Puerto Rico

January 9, 2020 Business Meeting

The Rochester City School District Board will review advisory council reports and board committee updates before moving to consider a series of resolutions, including explanations of recent changes presented by Superintendents Nelms and Dade. New business includes discussion of school resource officers. The board may enter executive session to discuss an appointment or related legal matters.

• Consideration of Resolutions – Index of Resolutions (file attached)
• Consideration of Resolutions – January 9, 2020 Resolutions (file attached)
• Explanation of recent changes and adds – Superintendent Nelms (file attached)
• Explanation of recent changes and adds – Superintendent Dade (file attached)
• New Business – School Resource Officers (file attached)

January 7, 2020 Special Meeting: Policy Committee of the Whole

The Rochester City School District Policy Committee will review and approve minutes from the December 17, 2019 meeting, consider resolutions from the December 19, 2019 business meeting, and discuss needed revisions to Policy 2260 (Advisory Bodies), the Board Policy Matrix, and Policy 2300 (Board Bylaws). Additional items include a School Resource Officer presentation and a Legislative Breakfast proposal.

• SRO Presentation
• Legislative Breakfast Proposal
• Resolutions tabled at the 12/19/2019 Business Meeting
• Review and approve minutes of the December 17, 2019 Policy Committee meeting
• Discuss revisions needed to Policy 2300: Board Bylaws

January 2, 2020 Organizational Meeting

This is an organizational meeting where the Rochester Board of Education will elect officers for 2020 and appoint committee chairs. Resolutions will also be considered. The agenda is largely procedural with no specific proposals detailed.

• Election of board officers for 2020
• Appointment of committee chairs (proposed assignments attached)
• Consideration of resolutions (index and text attached)