Rochester City School District public meetings in 2021

Business Meeting

The Board voted to approve the 2022-23 Budget Calendar and to accept November 2021 financial reports, including the Unaudited Financial Report and Trend Analysis, Charter School Report, first-quarter Student Activity Funds report, and Claims Audit Report. The meeting included an executive session to discuss personnel and legal matters, committee reports, and a consent agenda with personnel appointments and resignations.

• Approval of the 2022-23 Budget Calendar
• Acceptance of November 2021 financial reports (Unaudited Financial Report, Charter School Report, Student Activity Funds report, Claims Audit Report)
• Appointment of Catherine Carlson to a part-time Visual Arts teacher position at $25,432/yr
• Provisional appointments: Shauna Seeley (Associate Accountant, $90,000/yr), Leonela Malinao (Cafeteria Manager, $25.19/hr), and others
• Acceptance of resignations including Chief of Schools Shirley Green (eff. Dec 31, 2021) and Director of Student Affairs Joseph Capezzuto (eff. Jan 7, 2022)

The Board of Education approved the 2022-23 budget calendar and several financial reports. A consent agenda was passed covering multiple personnel appointments, resignations, and facility payments. The Board also authorized several additional pay resolutions for staff and approved repairs for the Marshall Educational Campus.

• Approved 2022-23 Budget Calendar (7-0)
• Accepted November 2021 Unaudited Financial Report and other financial reports (7-0)
• Approved consent agenda including personnel appointments and final payments to Unified Mechanical Contractors, Inc., Heaster Building Restoration, Inc., and UDN, Inc. (7-0)
• Approved Maintenance Contract #5A for shades/blinds repair (7-0)
• Approved SEQRA Final Determination (7-0)
• Approved unforeseen renovation/repair for Marshall Educational Campus (7-0)
• Approved additional pay for Family Group Teacher Leadership at East (6-1)
• Approved additional pay for Professional Learning and Office of Professional Learning Initiatives & Outcomes (6-1)

Finance and Resource Allocation Committee of the Whole

The Rochester City School District Finance and Resource Allocation Committee accepted minutes and audit reports, and forwarded the 2022-23 budget calendar and financial reports to the December 23 Business Meeting for consideration.

• Accepted October 19, 2021 Finance COW minutes
• Accepted November 2021 Claims Audit Report
• Forwarded 2022-23 Draft Budget Calendar to Dec 23 meeting
• Forwarded financial reports to Dec 23 Business Meeting
• Presented 2022-23 Budget Book Proposal

The Finance and Resource Allocation Committee approved the November Claims Audit Report and forwarded several financial reports and the draft 2022-23 Budget Calendar to the December 23 Business Meeting. Members discussed a projected cash flow decrease to $2M by early March 2022, leading to planned spending curtailments.

• Accepted October 19, 2021 Finance COW minutes (6-0)
• Accepted November Claims Audit Report (7-0)
• Forwarded financial reports for 12/23 Business Meeting (7-0)
• Forwarded Draft Budget Calendar for 12/23 Business Meeting (6-1)
• Convened into executive session at 8:18pm (7-0)
• Ended executive session at 9:01pm (7-0)

Contract for Excellence Public Hearing

The Rochester Board of Education is conducting a public hearing on the 2021-22 Contract for Excellence, a state-required plan outlining spending and programs for the district. The hearing is part of a 30-day public comment period ending December 17, 2021. No speakers have signed up to address the plan.

• Public hearing on the 2021-22 Contract for Excellence for Rochester City School District
• 30-day comment period: November 18 – December 17, 2021
• Written comments may be submitted to [email protected]
• No speakers registered for the public hearing
• Fiscal Summary Report and Contract Narratives available as attachments

The Board conducted a public hearing to gather input for the New York State Education Department regarding the Contract for Excellence plan. No speakers or comments were submitted to the record during the hearing. Public comment remains open through December 17, 2021.

Equity in Student Achievement Committee of the Whole

The Rochester City School District Board of Education approved the appointment of 43 staff members to tenure, administrative, and classified positions. The meeting included a public comment period and an executive session.

• Appointments to professional educator tenure area (Resolution No. 2021-22: 301)
• Appointments to administrative tenure area (Resolution No. 2021-22: 302)
• Appointments to grant-funded positions (Resolution No. 2021-22: 303)
• Permanent appointments to classified Civil Service titles (Resolution No. 2021-22: 304)
• Public comments on ESA agenda items

The Committee approved modifications to the 2021-22 Financial and Academic Plans and renewed three medical and dental benefit agreements. The board also approved several personnel appointments and resignations. Deputy Superintendent Katherine Black provided updates on curriculum, assessment, and academic data.

• Approved modifications to 2021-22 Financial and Academic Plans (7-0)
• Approved Agreement Renewal for Medicare Advantage Plan (6-0)
• Approved Agreement Renewal for Administration of Self-Funded Medical Plan (6-0)
• Approved Administration of Agreement Renewal for Self Funded Dental Plan (6-0)
• Approved professional educator, administrative, and grant-funded appointments (6-0)
• Approved permanent and provisional Civil Service appointments (6-0)
• Accepted resignations and retirement resignations (6-0)
• Approved appointment to Educational Internship/CO-OP position (6-0)

Special Meeting: State Monitor Fiscal and Academic Plans (Work Session)

This is a special work session where the Rochester Board of Education will discuss the Draft 2021-22 Academic Plan and Draft 2021-22 Fiscal Plan for the state monitor. The board may enter executive session before the public portion of the meeting. The fiscal plan is listed as an action item, though no vote is recorded beyond the motion to adjourn.

• Draft 2021-22 Academic Plan (discussion)
• Draft 2021-22 Fiscal Plan (action item)
• Possible executive session before public portion
• Meeting adjourned at 6:09 pm on a motion that carried unanimously

Audit Committee of the Whole

The Audit Committee of the Whole reviewed the district's audit results for June 30, 2021, presented by Freed Maxick, and voted to forward the Annual Comprehensive Financial Report (ACFR) to the December 23, 2021 Business Meeting. The committee also approved several personnel appointments, including a new assistant principal at the NorthSTAR Program and an interim principal at the same location.

• Presentation of district audit results for June 30, 2021 by Freed Maxick
• Motion to forward ACFR to December 23, 2021 Business Meeting (carried 7-0)
• Appointment of Cory Gross as assistant principal at NorthSTAR Program, $80,000/yr (carried 6-1)
• Appointment of James Nunez as interim principal at NorthSTAR Program, $105,000/yr (carried 5-2)
• Appointment of Evangeline Johnson as interim assistant principal at School No. 2, $100,690/yr (carried 7-0)

The Audit Committee of the Whole approved several personnel appointments and the minutes from October 5, 2021. The committee reviewed financial results from Freed Maxick and voted to forward the draft Annual Comprehensive Financial Report (ACFR) to the December 23, 2021 Business Meeting.

• Approved October 5, 2021 Audit COW Minutes (7-0)
• Approved appointment to CSE/CPSE Resolution 2021-22: 297 (7-0)
• Approved appointment to administrative tenure area Resolution 2021-22: 298 (6-1)
• Approved appointment to acting position Resolution 2021-22: 299 (7-0)
• Approved assignment to interim position Resolution 2021-22: 300 (5-2)
• Approved forwarding ACFR to December 23, 2021 Business Meeting (7-0)

Policy Committee of the Whole

The Policy Committee of the Whole reviewed and accepted minutes from prior meetings, discussed the Bilingual Education Council (BEC) bylaws, and voted to forward five School Board policies (Policy 2100, 2111, 2120.1, 2160, 2260) out of committee. The board also convened in executive session to discuss personnel and legal matters.

• Accepted minutes from Oct 5 and Nov 2, 2021 Policy COW meetings
• Reviewed and accepted 2021-22 BEC bylaws
• Presentation on School Board policies Part I covering legal status, member authority, electioneering, ethics, and advisory bodies
• Voted to forward five policies out of committee (2100, 2111, 2120.1, 2160, 2260)
• Entered executive session to discuss appointment of specific individual and matters with General Counsel

The Policy Committee of the Whole approved the forwarding of five specific School Board series policies. The committee also accepted minutes from two previous meetings and received 186 written comments regarding transportation and school configuration.

• Approved forwarding School Board series policies 2100, 2111, 2120.1, 2160, and 2260 (6-0)
• Accepted October 5, 2021 Policy COW minutes (7-0)
• Accepted November 2, 2021 Policy COW minutes (7-0)
• Approved agenda (7-0)

Copy of [TRAINING MEETING] Copy of Audit Committee of the Whole

The Rochester Board of Education Audit Committee is reviewing district audit results for the period ending June 30, 2021, and discussing the Annual Comprehensive Financial Report (ACFR). The body is also deciding on several administrative appointments and interim leadership roles.

• Review of District Audit Results (June 30, 2021) presented by Freed Maxick
• Appointment of Cory Gross to NorthSTAR Program (Assistant Principal) at $80,000/yr
• Interim appointment of Evangeline Johnson to School No. 2 (Assistant Principal) at $100,690/yr
• Interim appointment of Julie Ricciuto to RISE (Assistant Principal) at $75,000/yr
• Interim appointment of James Nunez to NorthSTAR Program (Principal) at $105,000/yr

Special Meeting: Student Disciplinary Matters

The Rochester Board of Education held a special meeting to consider and vote on three long-term suspension appeals. The board adopted resolutions on each case, with two students having their penalties reduced and one upheld. The meeting also included a closed executive session to discuss employment matters and personnel issues.

• Hearing File 35: Suspension appeal confirmed in part; student found guilty but penalty reduced; return to school December 6, 2021
• Hearing File 178: Suspension appeal confirmed in part; student found guilty but penalty reduced; return to school December 6, 2021
• Hearing File 226: Suspension decision upheld; student found guilty with no penalty change; return to school December 20, 2021
• Board entered executive session to discuss employment of a particular individual and receive legal counsel

State Monitor Public Hearing via Zoom Videoconferencing

The Rochester City School District held a State Monitor public hearing via Zoom. Dr. Shelley Jallow presented the district’s proposed academic and financial plans for the 2021‑22 school year. No speakers were scheduled, and the meeting concluded with adjournment.

• Call to Order
• Presentation of proposed 2021‑22 academic and financial plans by Dr. Shelley Jallow
• Speakers List – no speakers or comments
• Adjournment

Business Meeting

The Rochester City School District Board of Education approved a $100,000 donation from the Monroe #1 BOCES Educational Foundation for STEM education and accepted unaudited financial reports. The board also approved several staff appointments, including permanent and provisional positions, and recessed into executive session to discuss employment matters.

• Accept $100,000 donation from Monroe #1 BOCES Educational Foundation for STEM
• Accept unaudited October 2021 Financial Reports
• Appoint permanent classified Civil Service titles
• Appoint provisional Civil Service titles
• Appoint grant-funded non-tenure position

The Board of Education accepted the unaudited October 2021 financial reports and approved a series of consent agenda items including personnel changes and contractor payments. Several individual resolutions regarding tenure, bond requests, and additional pay were also approved. The Board held an executive session to discuss employment matters.

• Approved Unaudited October 2021 Financial Reports (6-0)
• Approved consent agenda including personnel appointments and final payments to Steve General Contractor, Inc. and Nairy Mechanical, LLC (6-0)
• Provisionally appointed Competitive Civil Service titles (Resolution 2021-22: 286) (5-1)
• Granted tenure in listed areas (Resolution 2021-22: 264) (6-0)
• Approved Bond Request (Resolution 2021-22: 265) (6-0)
• Authorized Agreement with Center for Youth at East (Resolution 2021-22: 266) (5-1)
• Authorized additional pay for Afternoon School Acceleration Program for Monroe (Resolution 2021-22: 267) (5-1)
• Voted to recess into Executive Session to discuss employment and legal counsel (6-0)

Equity in Student Achievement Committee of the Whole

The Rochester Board of Education approved a series of personnel actions, including the appointment of 15 staff members to permanent and part-time positions and the acceptance of two retirements. The meeting began with a motion to enter executive session.

• Appointment of 15 staff to permanent positions (e.g., Paraprofessionals at $12.50/hr., School Sentry I at $18.64/hr.)
• Appointment of 3 staff to part-time positions (e.g., Special Education teacher at $34,480/yr.)
• Acceptance of two retirements (Social Worker and Special Education teacher)
• Motion to convene in executive session to discuss personnel matters
• Approval of consent agenda items including tenure appointments and civil service titles

The Committee approved a contract with the City of Rochester Police Department for services during student arrival and dismissal. The Board also approved a series of personnel actions via a consent agenda and individual motions. Members received presentations on school reconfigurations and systems integration.

• Authorized agreement with City of Rochester Police Department for arrival and dismissal services (5-1)
• Approved consent agenda including tenure appointments, civil service titles, and resignations (5-0)
• Approved personnel terminations (Resolution 2021-22: 260) (5-0)
• Approved assignment of individuals to interim positions (Resolution 2021-22: 248) (5-0)
• Approved minutes from October 12, 2021 ESA Committee of the Whole (5-0)
• Convened and adjourned executive session to discuss appointments and General Counsel matters

Community and Intergovernmental Relations (CIGR) Committee of the Whole Meeting

This meeting of the Community and Intergovernmental Relations Committee includes discussions on school meals, an update on school campus safety, and a brainstorming session for the 2022 legislative agenda. The board entered executive session to discuss an appointment and matters with General Counsel. No public speakers were registered.

• Presentation on Understanding School Meals
• Superintendent update on Safety on School Campuses
• Brainstorming activity for 2022 Legislative Agenda planning
• Assorted updates: virtual legislative breakfast in February 2022 and Big 5 Conference in Albany
• Executive session to discuss appointment of a specific individual and matters with General Counsel

The committee received presentations on school meals and campus safety and conducted a brainstorming session for the 2022 Legislative Agenda. No substantive policy decisions were voted on during the public session.

• Approved motion to enter executive session to discuss appointments and General Counsel concerns (7-0)
• Approved motion to exit executive session (7-0)
• Approved motion to adjourn meeting (7-0)

Policy Committee of the Whole

The Rochester City School District Policy Committee approved several finance policies and a resolution to update all district policies to use gender-neutral pronouns. The committee also discussed New York State School Boards Association policy recommendations.

• Forwarded Financial Accountability (Policy 6000) to the Board
• Forwarded Budget Hearing (Policy 6120) to the Board
• Forwarded Non-Resident Tuition (Policy 6254) to the Board
• Forwarded Purchasing Policy (Policy 6700) to the Board
• Adopted Resolution 2021-22: 253 to change pronouns in policies to gender-neutral

The Committee voted to forward several policies regarding financial accountability, budgeting, and purchasing to the November Business Meeting. The Committee also approved a resolution to change gender-specific pronouns to gender-neutral pronouns across all policies.

• Forwarded Financial Accountability (Policy 6000) (6-0)
• Forwarded Budget Hearing (Policy 6120) (6-0)
• Forwarded Non-Resident Tuition (Policy 6254) (6-0)
• Forwarded Audit Committee (Policy 6600) (6-0)
• Forwarded External Independent Auditor (Policy 6625) (6-0)
• Forwarded Financial Reports (Policy 6630) (6-0)
• Forwarded Purchasing Policy (Policy 6700) (6-0)
• Forwarded Authorizations for Contracts (Policy 6745) (6-0)

Business Meeting via Zoom Videoconferencing

The Board of Education met via Zoom to review financial reports and accept minutes from several charter school public hearings. The board also approved the recall of two civil service employees to paraprofessional positions.

• Approval of September 2021 Unaudited Financial Report and Trend Analysis & Charter School Report
• Approval of 1st Quarter 2021-22 Quarterly Change Order Report
• Approval of public hearing minutes for Rochester Sports Academy, Rochester Academy, Explorations Elementary, Innova Girls Academy, and Rochester Excellence Academy
• Recall of Marie McFadden and Kelly Thomas-Seeber to Paraprofessional positions
• Reports from the Parent Leadership Advisory Council and Bilingual Education Council

The Board of Education approved a consent agenda including various staff appointments, recalls, and updates to 11 district policies. Members also approved several non-consent items regarding acting administrative roles, tenure, and professional learning payments. Financial reports for September 2021 and the first quarter of 2021-22 were accepted.

• Approved updates to policies 2350, 2510, 2530, 6130, 6240, 6300, 6610, 6620, 6725, 6741, and 6750 (7-0)
• Accepted September 2021 Unaudited Financial Report and 1st Quarter 2021-22 Quarterly Change Order Report (7-0)
• Approved appointment of Acting General Counsel (7-0)
• Approved acting administrative appointments (7-0)
• Approved grant of tenure (7-0)
• Approved additional payment for 'The Writing Revolution' professional learning (6-1)
• Approved resignations (6-1)
• Approved terminations (7-0)

Charter School Public Hearing - Rochester Sports Academy Charter School

The Rochester City School District Board of Education is conducting a public hearing for Rochester Sports Academy Charter School to gather community input for the New York State Education Department. The proposed school plans to serve 400 students in grades 9-12 for a five-year term.

• Public hearing for Rochester Sports Academy Charter School
• Proposed to serve 400 students in grades 9-12
• Proposed five-year term
• Meeting location: Conference Room 3A/B, 131 West Broad Street
• Speakers list and comments available as attachment

The Board of Education conducted a public hearing to gather community input regarding an application for the Rochester Sports Academy Charter School. The proposed school seeks a five-year term to serve 400 students in grades 9-12. No formal vote or decision was recorded during the hearing.

• Conducted public hearing for Rochester Sports Academy Charter School application

Finance and Resource Allocation Committee of the Whole

The Finance and Resource Allocation Committee reviewed the September 2021 unaudited financial report and the first quarter 2021-22 change order report. The body also discussed the district's five-year long-range financial plan and updates on stimulus funds.

• September 2021 Unaudited Financial Report and Charter School Report
• 1st Quarter 2021-22 Quarterly Change Order Report
• RCSD Long Range (5-year) Financial Plan
• Update on ARP and CRRSA stimulus funds
• Second readings of 11 policies including Budget Adoption (6130) and Investments (6240)

The Committee approved the August 17, 2021 minutes and forwarded the September 2021 Financial Report and the 1st Quarter 2021-22 Quarterly Change Order Report to the October 28 Business Meeting for final acceptance. Members also received presentations on the district's 5-year financial plan, fund balance, and ARP/CRRSA funds.

• Approved August 17, 2021 Finance COW minutes (6-0)
• Forwarded September 2021 Financial Report to October 28 Business Meeting (7-0)
• Forwarded 1st Quarter 2021-22 Quarterly Change Order Report to October 28 Business Meeting (7-0)
• Approved motion to convene in Executive Session at 9:41pm (7-0)
• Approved motion to reconvene in Open Session at 10:41pm (7-0)

Charter School Public Hearing - Rochester Academy Charter School

The Rochester City School District Board of Education is holding a public hearing on the Rochester Academy Charter School’s renewal application. The hearing will consider the school’s request to add Grade 5, increase enrollment to 816, and revise its mission, vision, key design elements, and organizational chart, all to take effect in the 2022‑2023 school year. Community input will be gathered for the New York State Education Department.

• Add Grade 5 to the K‑4 and 6‑12 configuration, raising enrollment from 750 to 816 for 2022‑2023
• Revise the school’s mission statement as proposed
• Add a new vision statement emphasizing “relentless intervention” for student success
• Remove and modify specific Key Design Elements related to mathematics, science, and tutoring
• Amend the organizational chart to reflect significant changes

The Board conducted a public hearing to gather community input regarding a renewal application with revisions for the Rochester Academy Charter School. The input will be provided to the New York State Education Department. No formal vote was taken during the hearing.

• Held public hearing to gather input on proposed grade span increase to include Grade 5
• Held public hearing on proposed enrollment increase from 750 to 816
• Held public hearing on proposed amendments to school mission, vision, and key design elements
• Held public hearing on proposed changes to the school's organizational chart

Charter School Public Hearing - Rochester Excellence Academy Charter School

The Rochester City School District Board of Education will hold a public hearing to gather community input on the application for Rochester Excellence Academy Charter School, which seeks to serve 375 students in grades K-4 for a five-year term.

• Public hearing on Rochester Excellence Academy Charter School application
• Hearing to gather community input for the New York State Education Department
• Proposed five-year term to serve 375 students in grades K-4

The Board of Education conducted a public hearing to gather community input regarding an application for the Rochester Excellence Academy Charter School. The proposed school seeks a five-year term to serve 375 students in grades K-4. No formal vote or decision was recorded during this hearing.

• Conducted public hearing for Rochester Excellence Academy Charter School application

Charter School Public Hearing - Innova Girls Academy Charter School

The Rochester Board of Education is conducting a required public hearing on the application for the Innova Girls Academy Charter School. The hearing gathers community input to submit to the New York State Education Department. The proposed school would serve 312 girls in grades K–6 with a STEAM-focused curriculum over a five-year term.

• Public hearing on Innova Girls Academy Charter School application
• School mission: inclusive STEAM for girls in grades K–6
• Proposed enrollment of 312 students over a five-year term
• Community input to be provided to NYSED
• Speakers list and written comments attached

The Board of Education conducted a public hearing to gather community input regarding the application for the Innova Girls Academy Charter School. The hearing included a proposal for a five-year term to serve 312 students in grades K-6. One community member spoke in support of the school.

• Conducted public hearing for Innova Girls Academy Charter School application

Equity in Student Achievement Committee of the Whole

The Rochester Board of Education approved a consent agenda including the appointment of a school counselor at $56,918/yr and a project specialist at $88,500/yr, as well as the acceptance of 33 resignations and recalls for various staff positions.

• Appoint Nicchi as school counselor ($56,918/yr)
• Appoint Brown as Project Implementation Specialist ($88,500/yr)
• Accept resignation of Director of Transportation Kittelberger
• Accept resignation of 33 staff members
• Recall Enos to remedial reading position

The Committee approved a consent agenda of personnel recalls, resignations, and appointments. The Board also voted to approve specific 2021-22 Board goals and various individual tenure and civil service appointments.

• Approved consent agenda items including recalls, resignations, and grant-funded appointments (7-0)
• Approved appointment to professional educator tenure area (7-0)
• Approved appointment to administrative tenure area (6-1)
• Approved splitting Resolution No. 2021-22: 196 into two parts (7-0)
• Approved appointment to 'acting' position 196(a) (7-0)
• Approved appointment to 'acting' position 196(b) (6-1)
• Approved provisional and permanent competitive civil service appointments (7-0)
• Approved Board goals 3 d and e (7-0)

Charter School Public Hearing - Explorations Elementary Charter School For Science and Technology

The Rochester Board of Education is conducting a public hearing regarding a Renewal with Revision to the Explorations Elementary Charter School for Science and Technology. The hearing is required under Education Law and aims to gather community input to provide to the New York State Education Department. The current charter runs through June 2022; the proposed new term is July 2022 to June 2027. No speakers or written comments were submitted.

• Public hearing for Explorations Elementary Charter School renewal with revision
• No speakers or written comments received
• Proposed charter term: July 1, 2022 to June 30, 2027
• Organizational chart revision proposed
• Hearing required under Education Law §2857(1)

The Board conducted a public hearing to gather community input regarding a renewal with revision for the Explorations Elementary Charter School for Science and Technology. No speakers or written comments were submitted into the record.

• Conducted public hearing for charter renewal and organizational chart revision

Special Meeting & Audit Committee of the Whole

The Rochester Board of Education met to review audit reports and approve the 2022 Risk Assessment and Audit Plan. The board also discussed the current status and task force recommendations regarding Managed Choice.

• Approval of 2022 Risk Assessment and Audit Plan
• Acceptance of audit reports for Student Activity Funds, SOTA Student Activity Funds, and Professional Service Contract Follow-up
• Discussion of Managed Choice status and Zone Reconfiguration Task Force recommendations
• Approval of minutes from the May 25, 2021 Audit COW

The Board accepted three completed audit reports and approved the 2021 Risk Assessment and 2022 Audit Plan. Members also discussed Managed Choice task force recommendations regarding zone reconfiguration and transportation.

• Approved minutes from May 25, 2021 Audit COW (7-0)
• Accepted Student Activity Funds, SOTA Student Activity Funds, and Professional Service Contract Follow-up audit reports (7-0)
• Accepted 2022 Risk Assessment and Audit Plan (6-1)

Policy Committee of the Whole

The Policy Committee reviewed updates to the policy review process, school board policies, and finance policies. The committee approved the 2021-22 Board Goals and Metrics and voted to forward multiple financial and administrative policies out of the committee.

• Approval of 2021-22 Board Goals and Metrics
• Forwarding of Budget Adoption Policy (Policy 6130)
• Forwarding of Investments Policy (Policy 6240)
• Forwarding of Indemnification Under Public Officers Law Policy (Policy 6300)
• Forwarding of Internal Auditor Policy (Policy 6610)

The committee approved a portion of the 2021-22 Board goals and metrics. Members also voted to forward eight specific finance policies out of the committee as first readings. The remaining board goal metrics will be revisited on October 12, 2021.

• Approved 2021-22 Board Goals and Metrics 1-3(c) (7-0)
• Forwarded Budget Adoption Policy 6130 (5-0)
• Forwarded Investments Policy 6240 (6-0)
• Forwarded Indemnification Under Public Officers Law Policy 6300 (6-0)
• Forwarded Internal Auditor Policy 6610 (6-0)
• Forwarded Claims Auditor Policy 6620 (6-0)
• Forwarded Responsible Bidder Policy 6725 (6-0)
• Forwarded Professional Services Contracting Policy 6741 and Vendor Relations Policy 6750 (7-0)

Board Work Session: 2021-22 Board Goals

The Rochester Board of Education held a work session on September 28, 2021 to discuss the district’s 2021‑22 board goals. The meeting included a motion to enter executive session to address employment‑related matters and a board poll survey of commissioners. The session concluded with an adjournment at 5:46 p.m. and an announcement of the next Policy & Audit Committees meeting on October 5, 2021.

• Discussion of 2021‑22 Board Goals (reference to 2020‑21 goals and metrics)
• Motion to enter executive session to discuss employment of a particular individual
• Board poll survey of commissioners
• Motion to return from executive session to open session
• Adjournment at 5:46 p.m.; announcement of next meeting (Policy & Audit Committees, Oct 5, 2021)

Business Meeting

The Rochester Board of Education will hold a business meeting starting with a possible executive session on personnel and collective bargaining. The board will then consider a consent agenda including acceptance of a $10,000 donation of literacy intervention materials from Penfield Central School District. Reports from advisory councils, committees, and the superintendent are also scheduled.

• Gift acceptance of 10 boxes of Leveled Literacy Intervention systems valued at $10,000 from Penfield CSD
• Approval of minutes from five prior meetings (Aug 17 safety plan, Sep 3 and Sep 5 transportation meetings, Sep 14 charter school hearing, Aug 26 business meeting)
• Executive session on appointment/employment status and collective bargaining
• Reports from Student Advisory Council, Parent Leadership Advisory Council, Bilingual Education Council
• Superintendent presentations by Myers-Small and Nelms

The Board of Education approved a consent agenda covering various personnel appointments, gift acceptances, and maintenance contracts. The Board also approved several sets of meeting minutes and a provisional appointment for competitive civil service titles.

• Approved consent agenda including maintenance contracts for carpentry, window washing, pest management, and masonry (6-0)
• Approved final payments to Steve General Contractor, Inc., Pipitone Enterprises, LLC, and Massa Construction (6-0)
• Accepted gift donations from Penfield Central School District, the Suter family, and The Shore Foundation (6-0)
• Approved provisional appointment to competitive civil service titles (5-1)
• Approved minutes for August 17, September 3, and September 5 meetings (6-0)
• Approved minutes for September 14 and August 26 meetings (5-1)
• Approved SEQRA Final Determination (6-0)
• Approved administrative and part-time teacher tenure appointments (6-0)

Charter School Public Hearing - Rochester Academy of Science Charter School

The Rochester Board of Education is conducting a public hearing to gather community input on the proposed Rochester Academy of Science Charter School. The school plans to open in September 2022, serving 88 students in grades K-1 initially and expanding to 720 students in grades K-5 and 9-12 by year five. No speakers or written comments were submitted.

• Public hearing on application for Rochester Academy of Science Charter School
• School planned opening: September 2022
• First year: 88 students in grades K-1; year five: 720 students in grades K-5 and 9-12
• No speakers or comments submitted at the hearing
• Input will be provided to the New York State Education Department

The Board conducted a public hearing to gather community input on a proposal to establish the Rochester Academy of Science Charter School. No speakers or written comments were submitted to the record. The hearing was adjourned after two minutes.

• Conducted public hearing for Rochester Academy of Science Charter School proposal
• Adjourned hearing at 5:02pm due to lack of speakers or comments

Equity in Student Achievement Committee of the Whole

The Equity in Student Achievement Committee of the Whole met to approve personnel actions including appointments, resignations, and a recall. The board voted to provisionally appoint Derrek Blair as Director of Financial Management at $110,000/yr. They also appointed several educators and support staff, accepted resignations, and received a superintendent's update on the first day of school.

• Provisional appointment of Derrek Blair as Director of Financial Management at $110,000/yr (Resolution 2021-22: 142)
• Appointment of Sarah Kubitz (Music, $51,775/yr), Alexis Hamilton (Guidance, $51,775/yr), Sarah Hogan (Social Studies, $49,846/yr), and Solomon Muhammad (Teaching Assistant, $22.02/hr) to professional educator tenure areas
• Appointment of Williams Hucks as Community School Site Coordinator at $84,880/yr (grant-funded, non-tenure bearing)
• Permanent appointment of Katlyn Harmon (Interpreter, $28.05/hr) and three paraprofessionals at $12.50/hr
• Acceptance of resignations for retirement of Monique Altidor and Georgia Owens, and resignations of Richard Kanabroski, Christina Roldan, and Kevin Dennis

The Equity in Student Achievement Committee of the Whole approved several personnel actions, including tenure and civil service appointments. The board also received updates on the first day of school, academic reopening plans, and the District Strategic Plan.

• Approved consent agenda including grant-funded appointment, civil service appointments, retirements, resignations, and recalls (6-0)
• Approved appointment to professional educator tenure area (6-0)
• Approved provisional appointment to Competitive Civil Service titles (6-0)
• Accepted minutes from August 10, 2021 ESA COW (7-0)
• Convened and adjourned executive session (7-0)

Emergency Board Work Session: District Transportation

The Rochester City School District Board of Education held an emergency work session to discuss district transportation. The Board voted to authorize the Superintendent to place students in schools within walking distance of their homes, regardless of attendance zones, to address a transportation shortage.

• Board authorizes placing students in schools within walking distance
• Motion to enter executive session regarding employment
• Motion to move out of executive session and return to open session
• Motion to adjourn the meeting
• Next meeting: ESA Committee of the Whole on September 14, 2021

Human Resources Committee of the Whole

The Human Resources Committee of the Whole met to review personnel changes. The board decided on several provisional and permanent appointments for civil service and grant-funded roles and accepted various resignations for retirement.

• Appointment of Amanda Dunn and Mark Foster as Coordinators of Supplemental Funds at $73,817/yr each
• Provisional appointment of Cameron Caputi as Senior Research Analyst at $80,000/yr
• Permanent appointments for multiple Assistant Cooks, Cooks, and Paraprofessionals
• Acceptance of retirement resignations for 11 employees, including a Principal and Bus Driver
• Provisional appointments for Child Development Assistants at $20.53/hr

The Human Resources Committee approved multiple staff appointments, resignations, and a contract with DLT Solutions, LLC. The Board also agreed to continue holding meetings in person. Members discussed staffing shortages, specifically the loss of nine bus drivers.

• Approved contract with DLT Solutions, LLC (6-1)
• Approved appointment to non-tenure bearing, grant-funded positions (6-1)
• Approved appointment to professional educator tenure area (7-0)
• Approved appointment to administrative tenure area (7-0)
• Approved appointment to part-time positions within teacher tenure area (7-0)
• Approved appointment to non-tenure bearing School Instructor title (7-0)
• Approved recall of teachers, teaching assistants, and administrators (7-0)
• Accepted donation from Conkey Cruisers (7-0)

Emergency Board Work Session: Updates on District Transportation

The Board of Education met for an emergency work session to receive a presentation from the Superintendent regarding updates on district transportation. The meeting included a period in executive session to discuss personnel matters or legal counsel.

• Superintendent's presentation on district transportation updates
• Executive session regarding individual employment or legal counsel

Emergency Board Work Session: Updates on District Transportation

This emergency work session focused on district transportation issues. The board approved a resolution to amend the 2021-2022 school calendar, delaying the first day of school for all students from September 8 to September 9, 2021, due to a shortage of bus drivers. The superintendent also presented updates on district transportation. The meeting included a possible executive session.

• Approval of Resolution 2021-22:122 to amend the 2021-2022 school calendar, moving the first day of school to September 9, 2021
• Superintendent's presentation on updates to district transportation
• Motion to amend the calendar passed unanimously (7 yes votes)
• Board planned to enter executive session before the open portion of the meeting
• Next meeting: Policy & HR Committees of the Whole on September 7, 2021 at 5:30 PM

The Board approved a resolution to amend the 2021-2022 school calendar, changing the first day of school for all students to Thursday, September 9. This action followed a presentation on a transportation crisis involving bus driver shortages and route losses.

• Approved amendment to 2021-2022 School Calendar (Resolution 2021-22: 122) (7-0)

Emergency Special Meeting: District Transportation

The Rochester City School District Board of Education held an emergency special meeting to discuss district transportation updates. The meeting included a presentation on the topic and a motion to adjourn. The board also recessed into executive session to discuss employment matters.

• Superintendent's presentation on District Transportation Update
• Executive session to discuss employment matters
• Adjournment of the meeting
• Next meeting: Policy & HR Committees of the Whole on September 7, 2021

The Board of Education held an emergency meeting to review a transportation update from Superintendent Myers-Small. The Superintendent proposed delaying the first day of school to September 9 and pivoting grades 9-12 to remote learning. No formal vote was recorded on these proposals before the meeting adjourned.

• Accepted speakers per Board Bylaws
• Motion to recess for speaker sign-up failed (no second)
• Adjourned meeting at 2:46pm (7-0)

Business Meeting

The Rochester Board of Education met to review financial reports and receive updates from superintendents. The board approved the July 2021 unaudited financial report and the 2020-21 annual report for student activity and elementary activity accounts.

• Approval of July 2021 Unaudited Financial Report
• Approval of 2020-21 Annual Student Activity Funds and Elementary Activity Accounts Report
• Motion to waive the 48-hour deadline protocol for submission of resolutions
• Superintendent update regarding the Annual Report to the State
• Executive session to discuss individual appointments and General Counsel matters

The Board of Education approved the July 2021 unaudited financial report and the 2020-21 Annual Student Activity Funds and Elementary Activity Accounts Report. The Board also adopted a series of resolutions numbered 82 through 121. Members received reports from the superintendents and the Parent Leadership Advisory Council.

• Accepted July 2021 Unaudited Financial Report (6-0)
• Approved 2020-21 Annual Student Activity Funds and Elementary Activity Accounts Report (6-0)
• Adopted Resolutions 82-121 (6-0)
• Waived 48-hour deadline protocol for submission of resolutions (6-0)
• Accepted minutes from June 29, July 13, and July 27, 2021 Special Meetings (5-0)

District-wide Safety Plan Public Hearing

The Rochester Board of Education is conducting a public hearing to discuss the 2021-2022 District-Wide School Safety Plan. This plan outlines procedures for crisis management, including mitigation, prevention, preparedness, response, and recovery.

• Public hearing on the DRAFT 2021-2022 RCSD District-Wide School Safety Plan
• Collection of speaker comments via Zoom Teleconference

The Board of Education conducted a public hearing regarding the District-wide School Safety Plan. No speakers were present and no written comments were submitted. The meeting lasted from 5:07 p.m. to 5:09 p.m.

Finance and Resource Allocation Committee of the Whole

The Finance Committee approved minutes, the annual claims audit report, a $5,940 CSE additional pay resolution, and two interim appointments for special education directors. They also discussed energy efficiency audits and an update on federal CRSSA stimulus funds. Financial reports were postponed to the August 26 business meeting.

• Approved $5,940 for special education teacher meetings mandated by NYSED corrective action plan (Resolution 2021-22:80)
• Appointed Kara Oakes as Interim Associate Director of Special Education at $70,000/yr and Sheena Eckler at $78,494/yr (Resolution 2021-22:81)
• Accepted the Annual Claims Audit Report and July 2021 Claims Audit Report
• Heard presentation on Energy Efficient Audits for district facilities
• Received Superintendent update on CRSSA (federal stimulus) fund allocations

The committee approved a resolution for CSE additional pay and the assignment of an interim position. Members also accepted the Annual and July 2021 Claims Audit Reports. Financial reports were postponed until the August 26 business meeting.

• Approved CSE Additional Pay Resolution 2021-22: 80 (6-0)
• Approved resolution for assignment to interim position (6-0)
• Accepted Annual Claims Audit Report and July 2021 Claims Audit Report (5-0)
• Accepted minutes from May 18, 2021 and June 15, 2021 meetings (6-0)
• Postponed review of financial reports to August 26 business meeting

Equity in Student Achievement Committee of the Whole

The Rochester Board of Education convened to approve a series of staff appointments, including a grant-funded coordinator and an interim technology director, along with numerous civil service positions. The meeting began with a call to order and an executive session regarding personnel matters.

• Appoint Anna Madrid as Community School Site Coordinator at $72,944/yr.
• Assign Timothy Johnsen as Executive Director of Instructional Technology at $105,000/yr.
• Appoint Jay Willer as Buyer at $80,000/yr.
• Appoint 30 staff members to permanent and provisional civil service titles.
• Approve all items on the consent agenda in a single motion.

The Committee of the Whole approved a consent agenda covering various personnel actions and several individual resolutions regarding tenure and labor contracts. The board also received updates on textbook adoption, school reopening plans, and receivership plans.

• Approved consent agenda items Resolution 2021-22: 65-75 (6-0)
• Approved appointment to Professional Educator Tenure Area for Probationary Period Resolution 2021-22:76 (6-0)
• Approved Memorandum of Agreement with East EPO and the RTA Resolution 2021-22: 77 (6-0)
• Approved Collective Bargaining Agreement with BENTE Resolution 2021-22:78 (6-0)
• Approved appointment to the Interim Position Resolution 2021-22: 79 (6-0)
• Accepted minutes from June 8, 2021 ESA COW (6-0)

Governance Committee of the Whole

The Governance Committee of the Whole will meet via Zoom to discuss several administrative items. No votes are scheduled; the agenda is primarily informational, including an update on the August Board Retreat, committee assignments, and a reminder for board self-evaluation. A resolution packet will be reviewed.

• Resolution consideration (packet available)
• Update on August Board Retreat
• MCSBA Committee Assignments for 2021-2022
• Reminder: Board Self Evaluation
• Board New Member Orientation discussion

The Board Governance and Development Committee of the Whole met to consider resolutions and discuss committee items. The committee approved additional pay for professional development related to the ESL Photo Voice Grant.

• Authorized additional pay for ESL Photo Voice Grant Professional Development (Resolution No. 2021-22: 64) (5-0)

Special Meeting: Consideration of District Resolutions

The Rochester City School District Board of Education will hold a special meeting to consider district resolutions. The meeting will include a discussion of the agenda items and an executive session regarding personnel and legal matters.

• Consideration of District Resolutions 2021-07-27
• Executive session for personnel and legal matters
• Meeting at 131 W. Broad Street, Rochester, NY 14614

Policy Committee of the Whole via Zoom Video Conferencing

The Rochester City School District Policy Committee will review updates from the Policy Manual Subcommittee and the NYSSBA policy update. It will consider a set of policy action items labeled School Board Part II (items 2350‑2530) with related documents. The committee may enter an executive session to discuss employment matters. A board meeting survey will also be completed.

• Update: Policy Manual Subcommittee (policy manual calendar changes)
• Update: NYSSBA Policy Update (if any)
• Policy Action Item: School Board Part II (items 2350‑2530) with multiple tracked‑change documents
• Possible Executive Session to discuss employment of a particular individual
• Board Meeting Survey for commissioners

The Policy Committee of the Whole reviewed several School Board Part II policies. Four policies were approved to be forwarded to the full Board, while others were held for further review or language updates.

• Suspended videoconferencing policy (6-0)
• Approved June 1, 2021 meeting minutes (6-0)
• Forwarded Policy 2350 Videoconferencing without changes to full Board (6-0)
• Forwarded Policy 2390 Public Board Hearings with changes to full Board (6-0)
• Forwarded Policy 2510 New Board Member Orientation without changes to full Board (6-0)
• Forwarded Policy 2530 Membership in School Boards Association without changes to full Board (6-0)

Business Meeting via Zoom Videoconferencing

The Rochester Board of Education held a business meeting via Zoom on July 22, 2021. The agenda included reports from advisory councils, the finance committee, and the superintendent, followed by consideration of the July 22, 2021 resolutions. The board also reviewed unfinished and new business items and may enter executive session for personnel matters.

• Review and adoption of July 22, 2021 Resolutions (Resolution packet attached)
• Finance Committee Report with 2020‑21 4th Quarter CO Report and June 2021 Financials
• Superintendent Myers‑Small’s district update presentation
• Advisory Council reports: Student Advisory Council, Parent Leadership Advisory Council, Bilingual Education Council
• Board reports including the Index of Resolutions

Special Meeting: Consideration of District Resolutions

The Rochester City School District Board of Education will meet to consider district resolutions. The meeting includes a discussion of resolutions and an executive session.

• Consideration of district resolutions
• Executive session for personnel and legal matters
• Discussion of resolutions and index

Special Meeting: Resolution Review & Finance Matters

The Rochester Board of Education holds a special meeting to review proposed resolutions and a budget transfer proposal. The board may also recess into executive session to discuss an appointment and matters with General Counsel.

• Review of resolutions and accompanying index
• Budget transfer proposal
• Possible executive session for appointment discussion and legal counsel matters

Business Meeting via Zoom Videoconferencing

The Rochester Board of Education is meeting to consider final readings of several district policies. The board will also review reports from the Finance Committee and various advisory councils.

• Final reading of Code of Conduct (Policy 1400)
• Final reading of Special Education Policies (4216-4240)
• Final reading of Student Attendance and Withdrawal (Policy 5100)
• Proposed Gender Neutral Single-Occupancy Bathrooms Policy (Policy 0101)
• New Superintendent Regulations on Gender Identity & Expression (0105-R) and Equity and Educational Excellence (0201-R)

Special Meeting: HR & CIGR Committee of the Whole via Zoom Video Conferencing

The Rochester Board of Education's HR & CIGR Committee of the Whole meets to discuss recognition of 2020–2021 retirees, a superintendent report on East EPO, and potential changes to the Recruitment, Hiring and Residence Initiative Policy (Policy 9240). Other agenda items include updates on talent development, APPR evaluations, and presentations on the Summer Parent Forum and legislative agenda. An executive session may follow for personnel and legal matters.

• Recognition of 2020-2021 Retirees
• East EPO June 2021 Superintendent Report & Resolution Review
• Human Capital Update: Talent Development, Recruitment & Retention, and Staff Diversity
• Potential changes to Policy 9240 (Recruiting and Hiring and Residence Initiative)
• Presentation: Summer Parent Forum and Legislative Agenda Update

Finance Committee of the Whole via Zoom Videoconferencing

The Rochester City School District Finance Committee of the Whole met via Zoom to review proposed policy revisions, including the Code of Conduct and special education policies, and to discuss financial reports and resolutions for July 2021.

• Second Reading of Code of Conduct (Policy 1400)
• Second Reading of Special Education Policies (4216-4240)
• Second Reading of Student Attendance and Withdrawal (Policy 5100)
• Review of May 2021 Financial Report and Trend Analysis
• Review of July 2021 Finance Resolutions

The Board approved Resolutions 850, 851, 825, and 853. Members discussed reducing the July 2021 meeting schedule while maintaining Policy Committee meetings. The Finance Committee reviewed the May 2021 Finance Report and Trend Analysis.

• Adopted Resolution No. 2020-21: 850 (7-0)
• Adopted Resolution No. 2020-21: 851 and 825 (7-0)
• Adopted walk-on Resolution No. 2020-21: 853 (5-2)
• Directed Clerk Wade to establish the July 2021 meeting schedule
• Approved motion to enter Executive Session (7-0)
• Approved motion to reconvene into Open Session (7-0)

Equity in Student Achievement Committee of the Whole

The committee will hold first readings of proposed revisions to the Code of Conduct (Policy 1400), multiple special education policies (4216-4240), and Student Attendance and Withdrawal (Policy 5100). It will also consider a resolution, recognize the Student Leadership Congress, and hear updates from the Chief Academic Officer and State Monitor. The meeting includes a possible executive session.

• First reading of Code of Conduct (Policy 1400) with NYSSBA and SCAC revisions
• First reading of special education policies including Transfer of Students with Disabilities (4216), Identification and Registration (4217), Section 504 (4218), Independent Educational Evaluations (4219), Mediation (4220), Impartial Hearings (4221), Credential Options (4222), and Wandering/Elopement (4240)
• First reading of Student Attendance and Withdrawal (Policy 5100)
• Recognition of Student Leadership Congress (SLC)
• Resolution consideration (Special Meeting Resolution 117)

The Board adopted Resolution No. 2020-21: 849 and accepted the May 11, 2021 ESA COW minutes. Members held first readings for policies regarding the Code of Conduct, Special Education, and Student Attendance and Withdrawal. The State Monitor and Chief Academic Officer provided updates on academic plans and teaching and learning.

• Adopted Resolution No. 2020-21: 849 (7-0)
• Accepted May 11, 2021 ESA COW minutes (7-0)
• First reading of Code of Conduct (1400) policy
• First reading of Special Education Policies (4216-4240)
• First reading of Student Attendance and Withdrawal (5100) policy

Governance and Policy Committee of the Whole via Zoom Video Conferencing

The Rochester City School District Governance and Policy Committee of the Whole met via Zoom on June 1, 2021, to discuss policy revisions, special education updates, and board operations. The meeting included presentations on COVID-19 aid and a board meeting poll, as well as updates on returning to in-person meetings and racial bias training.

• Policy Action Items: Systems Management, Major Achievement Program (4322), Compensatory Education (4325), Student Attendance (5100), and Code of Conduct (1400)
• Policy Action Item: Special Education Part III Presentation
• Board Department Budget: Travel & PD Expenses
• Presentation: Board Meeting Poll
• Update: Return to In-Person Meetings

Business Meeting via Zoom Videoconferencing

The Board of Education will conduct a business meeting via Zoom. The agenda includes advisory council reports, a finance committee report, and the consideration of various resolutions.

• Employee Recognition program
• Finance Committee April 2021 Financial Report
• Consideration of May 27, 2021 Resolutions
• Gender Neutral Single-Occupancy Bathrooms Policy (Policy 0101)

The Board formally accepted the 2020 Single Audit Report and the Labor Relations MOA/MOU audit report. Other business included reports from various advisory councils and committee updates on policy reviews and budget calendars.

• Accepted 2020 Single Audit Report
• Accepted Labor Relations MOA/MOU audit report

Audit Committee of the Whole via Zoom Video Conferencing

The Rochester Board of Education Audit Committee of the Whole is meeting via Zoom to discuss the 2020 single audit results, review summer school plans, and consider a resolution. The committee will also review minutes from March and receive an update from the Auditor General.

• 2020 Single Audit Results review
• Summer School Update presentation
• Resolution consideration
• Review and acceptance of minutes from March 23, 2021 meeting
• Auditor General update

Special Meeting convened as Professional Development Students and the Law and Sunshine Laws

The Rochester Board of Education will hold a special meeting for professional development on students and the Law and Sunshine Laws. The meeting consists of a presentation on these topics and may recess into an executive session to discuss employment matters or other issues permitted by the Open Meetings Law. The meeting is informational and will be conducted via Zoom.

• Presentation: Professional Development Students and the Law and Sunshine Laws
• Potential Executive Session to discuss employment of a particular individual
• Call to Order
• Adjournment

The Board of Education held a special meeting for professional development presented by Acting General Counsel Steve Carling. The session covered legal topics regarding student rights and New York State open meeting requirements. No substantive policy decisions were made.

• Adjourned meeting at 6:20 p.m. (6-0)

Finance Committee of the Whole via Zoom Videoconferencing

The Rochester City School District Finance Committee of the Whole met via Zoom to discuss the 2021-22 budget, including CARES and ARPA funds, and review proposed policies on special education and drug-free workplaces. The meeting also included presentations on a PeopleSoft replacement and a state monitor's financial plan.

• Review of 2021-22 budget wrap-up and CARES, CRSSA, and ARPA funds
• Discussion Item (Second Reading): Special Education and Drug-Free Workplace policies
• Discussion Item (Third Reading): Policy Management and Grants Award Notice policies
• Presentation on PeopleSoft replacement system
• State Monitor Financial Plan update

The Board adopted two resolutions and approved the minutes from the April 20 Finance Committee meeting. The committee also voted to forward the April 2021 Financial Report and activity fund reports to the May 27 Business Meeting. Members received updates on the District Audit Plan, PeopleSoft upgrades, and the State Monitor fiscal plan.

• Adopted Resolution No. 2020-21: 794 and 795 (6-0)
• Approved April 20, 2021 Deliberation and Finance COW Meeting minutes (6-0)
• Forwarded April 2021 Financial Report and Third Quarter Student Activity Funds and Elementary Activity Accounts Report to May 27 Business Meeting (6-0)

Special Meeting Equity in Student Achievement Committee of the Whole

The Equity in Student Achievement Committee of the Whole is meeting to discuss several proposed policy changes. The session includes first and second readings of district policies and presentations on student attendance and zone reconfiguration.

• First reading of Drug-Free Workplace (Policy 9320) and 14 Special Education policies (4200-4215)
• Second reading of Policy Management (2410) and Grants Award Notice (6256)
• Presentation on Special Education Continuum
• Presentation on Zone Reconfiguration
• Standing item updates on Student Attendance and State Monitor Academic Plan

Special Meeting:Budget Adoption

The Rochester City School District Board of Education will hold a special meeting to adopt the proposed 2021-22 budget. The meeting includes a superintendent's presentation and resolutions for the budget adoption. The session may recess into an executive session to discuss personnel matters.

• Consideration of RCSD 2021-22 Proposed Budget
• Superintendent Presentation of Proposed Budget
• Consideration of Budget Adoption Resolutions
• Executive Session for personnel matters
• Announcement of next meeting

District Code of Conduct Public Hearing

The Rochester Board of Education will hold a public hearing on Thursday, May 6, 2021, to discuss proposed changes to the District's Code of Conduct Policy No. 1400. The meeting will be conducted via Zoom Videoconferencing and is limited to feedback on the Code of Conduct.

• Public hearing on proposed Code of Conduct Policy No. 1400
• Meeting held via Zoom Videoconferencing
• Participants must sign up by noon on May 6 to speak
• Written comments accepted via email to [email protected]

Governance and Policy Committee of the Whole via Zoom Video Conferencing

The Governance and Policy Committee will conduct first readings of Policy Management (2410) and new Grants Award Notice (6256) policies. They will consider a resolution, receive a presentation on a Board Meeting Reduction Plan, and discuss returning to in-person meetings. Action items include updates to the Drug-Free Workplace Policy and a comprehensive overhaul of Special Education policies (Parts I & II).

• First reading of Policy Management policy (2410) and new Grants Award Notice policy (6256)
• Resolution consideration with OPEB presentation
• Presentation on Board Meeting Reduction Plan
• Action item: Drug-Free Workplace Policy (9320)
• Action item: Special Education policy updates covering 16 individual policies

Business Meeting via Zoom Videoconferencing

The Rochester City School District Board of Education is holding a business meeting via Zoom to review committee reports, the superintendent's presentations, and proposed policies for the upcoming school year.

• Acceptance of April 8, 2021 Public Budget Hearing minutes
• Finance Committee report including March 2021 financial data
• Consideration of Gender Neutral Single-Occupancy Bathrooms Policy
• Board Member reflections on the 2021-22 Proposed Budget
• Executive Session to discuss employment matters

2021-22 Third Budget Deliberation & Finance COW

The Finance Committee will hold its third budget deliberation session to review the 2021‑22 budget for RCSD schools and the East EPO. It will also accept the meeting minutes, confirm the final budget calendar dates, examine recent financial reports, and consider May 2021 finance resolutions. The meeting will announce a special Board meeting for budget adoption on May 10, 2021.

• Third budget deliberation session on 2021‑22 Schools' and East EPO budget
• Review and acceptance of Finance Committee minutes (three sets)
• Review of final budget calendar events (approved key dates)
• Discussion of financial reports (March 2021 Finance Packet, CIP 3rd Quarter Reports)
• Review of May 2021 finance resolutions (April Finance Resolution Packet)

Equity in Student Achievement Committee of the Whole

The Rochester Board of Education, convening as the Equity in Student Achievement Committee of the Whole, will discuss the State Monitor Academic Plan Update and receive a presentation from the Chief Academic Officer. The committee will also review minutes from the March 9 meeting, discuss charter schools, and may enter executive session for personnel or legal matters. Public comments will be taken via Zoom due to COVID-19.

• Review and acceptance of minutes from March 9, 2021 ESA COW meeting
• Standing item: State Monitor Academic Plan Update
• Presentation: Chief Academic Officer Updates
• Discussion item: Charter Schools
• Possible executive session for personnel or legal matters

The committee approved the minutes from the March 9, 2021 meeting. Members discussed the status of the Annual Professional Performance Review (APPR) and staffing ratios as part of the State Monitor Academic Plan. No other substantive actions were decided.

• Approved Minutes of the March 9, 2021 ESA COW Meeting (7-0)

2021-22 Public Budget Hearing

The Rochester City School District held a public hearing to discuss the proposed budget for the 2021-22 fiscal year. The meeting was conducted via Zoom due to COVID-19 restrictions, and the Board of Education is scheduled to adopt the budget on May 10, 2021.

• Public Budget Hearing for 2021-22 fiscal year
• Deadline to submit proposed budget to State Monitor (March 1)
• Public comment deadline (April 1)
• Board of Education budget adoption (May 10)
• Joint Budget Hearing with City Council (June 9)

Second Budget Deliberation Session: 2021-22 Instructional and Special Education Budget via Zoom Video Conferencing

The Rochester City School District Board holds a second budget deliberation session focused on the 2021-22 instructional and special education budgets. Administrators present department priorities and expenditures aligned with strategic plans, followed by Q&A. This is part of a series of meetings leading to budget adoption in May; a public hearing is scheduled for April 8.

• Presentation and discussion of Teaching and Learning budget (Pre-K, General Education, Arts, Athletics)
• Presentation and discussion of Student Support Services budget (Placement, Attendance, DOME, MLL, Parent Engagement)
• Presentation and discussion of Special Education budget
• Review of Round 1 questions and administration responses from previous session
• Announcement of upcoming public budget hearing on April 8 and third deliberation on April 20

First Budget Deliberation on the 2021-22 Operational and General Budgets and Policy & Governance Committees of the Whole

The Board is conducting a deliberation session on the 2021-22 operational and general support budgets. The meeting also includes discussions on governance, board by-laws, and district policy updates.

• Budget review of Operations & Maintenance, Transportation, Communications, IT, Legal, Debt Service, and Employee Benefits
• Proposed revisions to the Code of Conduct (Policy 1400)
• Proposed revisions to Board By-Laws (Policy 2300)
• Proposed revisions to policies 2410, 2450, and 2460 regarding policy formulation, dissemination, and review
• Review of Grants Award Report

The Board held its first 2021-22 budget deliberation session and reviewed governance and policy items. Two policies were approved to move forward to the full board for final consideration. The Board also discussed potential strategies to reduce the number of future meetings.

• Approved minutes of March 2, 2021 Special Meeting (6-0)
• Advanced Board By-Laws (Policy 2300) to the full board (6-0)
• Advanced Formulation, Adoption, and Amendments to Policies (Policy 2410) to the full board (6-0)
• Entered executive session for collective bargaining and employment matters (6-0)
• Returned to open session (6-0)

Business Meeting via Zoom Videoconferencing

The Rochester Board of Education will hear a budget presentation from State Monitor Dr. Shelley Jallow for the 2021-22 school year, consider a packet of resolutions including the academic calendar, and discuss proposed policies such as Gender Neutral Single-Occupancy Bathrooms. The meeting is held via Zoom with public comments submitted in writing due to COVID-19.

• State Monitor Dr. Shelley Jallow presents on the 2021-22 RCSD Budget
• Consideration of resolutions including the 2021-22 RCSD Academic Calendar
• Proposed Gender Neutral Single-Occupancy Bathrooms Policy (Policy 0101)
• Proposed OPEB Committed Fund Resolution
• Advisory council reports from Student, Parent Leadership, and Bilingual Education councils

District and East EPO Superintendents 2021-22 Budget Presentation and Audit Committee of the Whole

The Rochester City School District will present the 2021-22 budgets for the District and East EPO Superintendents. The meeting also includes a review of the December 2020 Audit Committee minutes and a presentation on Single Audit results.

• District Superintendent's 2021-22 Budget Presentation
• East EPO Superintendent's 2021-22 Budget Presentation
• Review and Consideration of the December 8, 2020 Audit Committee Minutes
• Presentation: Single Audit Results
• Audit Work Completed

Finance Committee of the Whole via Zoom Videoconferencing

The Rochester Board of Education is meeting as a Finance Committee of the Whole to discuss the 2021-22 budget calendar and review April 2021 finance resolutions. The committee will also examine charter school enrollment data and the February 2021 financial report.

• Update on 2021-22 Budget Calendar
• Review of Charter School Enrollment Data
• Review of April 2021 Finance Resolutions
• Discussion of February 2021 Financial Report and Trend Analysis

The Finance Committee of the Whole amended the 2021-22 Budget Calendar to allow the Administration more time following the release of preliminary state and federal budget numbers. The committee also reviewed February 2021 financial reports and charter school enrollment trends.

• Approved amendment to 2021-22 Budget Calendar (7-0)

Public Budget Webinar

The Rochester Board of Education is hosting a public budget webinar to discuss the 2021-22 school year budget. The Department of Finance and BOE Finance Committee will present an overview of funding allocation and answer community questions. No votes or decisions are scheduled; this is an informational session.

• Overview of 2021-22 budget process and equitable resource allocation
• Community Q&A session on budget-related questions
• Presentation by RCSD Department of Finance and BOE Finance Committee

Equity in Student Achievement Committee of the Whole

The Equity in Student Achievement Committee of the Whole met via Zoom on March 9, 2021 to discuss equity‑focused items. The agenda included a resolution consideration, a reminder about a budget webinar on March 11, and presentations on student attendance, special‑education processes, summer school, and curriculum updates for ELA, reading, and mathematics. The committee also reviewed the CSE/CPSE March report and accepted minutes from the February 9 meeting.

• Resolution Consideration
• Reminder: Budget Webinar on 3/11/21
• Standing Item: Student Attendance (attendance report presentation)
• Presentation: Summer School (program update)
• Presentation: ELA & Reading Curriculum (assessment, instruction, PD)

Charter School Public Hearing - Genesee Community Charter School – Flour City Campus

The Rochester City School District Board of Education is convening a special meeting to hold a public hearing regarding a proposal to establish a new charter school, the Genesee Community Charter School – Flour City Campus. The hearing is required by state law to gather community input for the New York State Education Department. The proposed school plans to open in fall 2022 with 90 students in grades K-2 and expand to 210 students by year five.

• Public hearing for Genesee Community Charter School – Flour City Campus
• Proposed enrollment: 90 students in grades K-2 for opening year
• Proposed enrollment: 210 students in grades K-6 by year five
• Meeting held via Zoom on March 9, 2021
• Required by Education Law subdivision 2857(1) and 8 N.Y.C.R.R. § 119.4

Governance and Policy Committee of the Whole via Zoom Video Conferencing

The Governance and Policy Committee will review and accept minutes from three prior meetings. It will consider a resolution to revise Fund Balance Policy 6500. The committee will discuss a board self‑evaluation, a presentation on collective bargaining, and several policy updates including the policy manual, NYSSBA policies, a grant award notice policy, and the Code of Conduct. An executive session may be held for employment‑related matters.

• Review and acceptance of minutes from 12‑17‑20, 1‑21‑21, and 2‑4‑21 meetings
• Resolution consideration: Revision of Fund Balance Policy 6500
• Presentation: Collective Bargaining – What Every Board Member Should Know
• Policy Manual Update – projected calendar
• Draft Grant Award Notice Policy (version 2‑10‑2021)

The Board advanced two policies to the full board for final consideration. Members also conducted a mid-year self-evaluation and received professional development on collective bargaining and the Taylor Law.

• Adopted Resolution No. 2020-21: 692 (6-0)
• Accepted minutes from Dec 17, 2020, Jan 21, 2021, and Feb 4, 2021 (6-0)
• Advanced Gender Neutral Single-Occupancy Bathrooms Policy 0101 to full board (5-1)
• Advanced Grant Award Policy 6256 to full board (6-0)

Business Meeting via Zoom Videoconferencing

The Board of Education is meeting to review several proposed policy changes and consider a packet of resolutions. The session includes reports from the Finance Committee, the Superintendent, and various advisory councils.

• Proposed Budget Policy (Policy 6110)
• Proposed Budget Transfer Policy (Policy 6150)
• Proposed Purchasing Policy (Policy 6700)
• Proposed Student Voter Registration Policy (Policy 5605)
• Black History Month Student Scholar Recognition Program

Finance Committee of the Whole via Zoom Videoconferencing

The Rochester City School District Finance Committee of the Whole met via Zoom to discuss the 2021-22 preliminary budget forecast, review financial reports, and consider resolutions. The meeting also included an update on school lunches and a professional development session on collective bargaining.

• Review of 2021-22 preliminary budget forecast and assumptions
• Discussion of the 2021-22 budget book and calendar
• Presentation on school lunches
• Review of January 2021 financial report
• Review of March 2021 Finance Resolutions

The Board adopted Resolution 2020-21: 578 and moved the January 2021 Financial Report for acceptance. The Finance Committee reviewed the preliminary 2021-22 budget forecast and discussed budget book reconfigurations. Resolution 579 was withdrawn.

• Adopted Resolution No. 2020-21: 578 (4-2)
• Withdrew Resolution 579
• Moved January 2021 Financial Report for acceptance at February 25 meeting (7-0)

Equity in Student Achievement and CIGR Committee of the Whole

The Rochester City School District Board of Education held a special meeting to discuss equity in student achievement and the Committee of the Whole. The agenda included updates on school reopening, student attendance, and special education, along with presentations on a receivership report and a secondary course catalog.

• Discussion of student attendance and chronic absences
• Presentation on special education: specially designed instruction
• Presentation on Receivership Quarterly Report
• Presentation on Secondary Course Catalog
• Review of Parent Leadership Advisory Council (PLAC) By-laws

The Board adopted Resolution No. 2020-21: 653 and approved the January 2020 ESA COW meeting minutes. The session included presentations on chronic absenteeism, specially designed instruction, school receivership, and a draft secondary course catalog.

• Adopted Resolution No. 2020-21: 653 (7-0)
• Approved January 2020 ESA COW Meeting Minutes (7-0)
• Entered Executive Session to discuss employment or legal counsel (7-0)
• Exited Executive Session (7-0)

Special Meeting convening as Professional Development Session: FMP Rochester Joint Schools Construction Board

The Rochester Board of Education convened a special professional‑development meeting via Zoom. The agenda included a presentation on the Rochester Schools Modernization Program (RSMP). The board may enter an executive session to discuss the employment of a particular individual or other matters permitted by law.

• Presentation on the Rochester Schools Modernization Program (RSMP)
• Potential executive session to discuss employment of a particular individual
• Call to Order
• Adjournment

The Board of Education held a professional development session with the Rochester Joint Schools Construction Board. The session provided updates on the Rochester Schools Modernization Program (RSMP), including legislative background and site modernization phases. No substantive policy or financial decisions were made.

• Adjourned meeting at 7:17 p.m. (6-0)

Governance and Policy Committee of the Whole via Zoom Video Conferencing

The Rochester City School District Governance and Policy Committee of the Whole will discuss emergency response plans, remote support teams, and a legislative agenda update. The meeting also includes second readings for several budget and purchasing policies and a resolution regarding board member compensation.

• Discussion of Emergency Response Plan and Remote Support Teams
• Second readings for Budget Policy (6110), Budget Transfer Policy (6150), and Purchasing Policy (6700)
• Review of Board and Superintendent 2020-21 Mid-Year Evaluations
• Resolution 2005-6: 420 BOE Compensation
• Discussion of Voter Registration for Students (Policy 5605)

CIGR/HR Committee of the Whole via Zoom Video Conferencing

The Rochester City School District Board of Education met as a Committee of the Whole via Zoom to review several agenda items. The meeting covered a reopening update, a draft revision of Fund Balance Policy 6500, and a set of resolutions. Additional topics included a racial bias training plan for board members and an update to the legislative agenda. The board also reviewed and accepted the minutes from the September 22, 2020 HR Committee meeting.

• Presentation: Reopening Update
• Discussion of the Fund Balance Policy (Policy 6500) draft revisions
• Consideration of Resolutions
• State Monitor Action Plan: Racial Bias Training for Board Members
• Legislative Agenda Update

Business Meeting via Zoom Videoconferencing

The Board will receive a presentation on the preliminary settlement in the NN v RCSD special education class action lawsuit (Consent Decree case). They will also consider resolutions, first readings of four policies (Budget, Budget Transfer, Student Voter Registration, and Purchasing), and a budget calendar update for 2021-22. Public comments will be taken via Zoom due to COVID-19.

• Presentation on preliminary settlement of special education class action lawsuit (NN v RCSD)
• First readings of policies: Budget Policy 6110, Budget Transfer Policy 6150, Student Voter Registration Policy 5605, Purchasing Policy 6700
• Resolution packet for consideration
• 2021-22 budget calendar update
• Finance committee report with Capital Improvement Plan 2nd Quarter Report

The Board adopted the unaudited December 2020 Financial Report and the Second Quarter Change Order Report. Members approved several series of resolutions and an updated 2021-22 Budget Calendar. The Board also held first readings for policies regarding budgeting, purchasing, and student voter registration.

• Approved (unaudited) December 2020 Financial Report and Second Quarter Change Order Report (6-0)
• Adopted Resolution No. 2020-21: 601 (5-1)
• Adopted Resolution Nos. 2020-21: 602-622 (6-0)
• Adopted Resolution Nos. 2020-21: 626-628 (5-1)
• Adopted Resolution No. 2020-21: 629 (6-0)
• Adopted Resolution Nos. 2020-21: 630-635 (6-0)
• Adopted Resolution Nos. 2020-21: 636-650 (5-0)
• Approved updated 2021-22 Budget Calendar (5-0)

Finance Committee of the Whole via Zoom Videoconferencing

The Rochester City School District Finance Committee of the Whole will review the December 2020 financial report and trend analysis, discuss finance policy recommendations and updates related to state monitor plans (including purchasing, budget, and fund balance policies), and consider resolutions for January and February 2021. The committee will also receive a presentation on Title funds and fiscal practices, and discuss a proposed 2021 budget calendar amendment. New business includes a presentation on the Special Education District Plan.

• Review of December 2020 Financial Report and Trend Analysis
• Discussion of state monitor-related policy updates: Purchasing Policy 6700, Budget Policy 6110, Budget Transfer Policy 6150, Fund Balance Policy 6500
• Consideration of January and February 2021 finance resolutions
• Presentation on Title funds and fiscal practices
• Presentation on Special Education District Plan

The Community and Intergovernmental Relations (CIGR) Committee approved the inclusion of additional Medicaid priorities in the Legislative Agenda to seek reimbursement revenue. The committee also brainstormed components for required racial bias professional development.

• Approved additional Medicaid items for inclusion in the Legislative Agenda (7-0)

Equity in Student Achievement Committee of the Whole

The Rochester City School District Board of Education held a special meeting to discuss student attendance, special education transition planning, and community schools. The meeting also included a review of prior meeting minutes.

• Review and acceptance of November 10, 2020 ESA Committee of the Whole minutes
• Discussion on student attendance data
• Presentation on special education transition planning and graduation
• Presentation on Monroe High School graduation success
• Presentation on the Community Schools Initiative

Governance and Policy Committee of the Whole via Zoom Video Conferencing

The Governance and Policy Committee of the Whole will review and accept the minutes from the November 3 and December 1, 2020 Policy Committee meetings. It will consider a first reading of the Student Voter Registration Policy (Policy 5605) and discuss updates to the policy manual. The committee will also hear a resolution concerning Board of Education compensation (Resolution 2005‑6) and updates on commissioner onboarding and board liaison assignments.

• Review and accept minutes of the November 3, 2020 Policy COW
• Review and accept minutes of the December 1, 2020 Policy COW
• First reading of Student Voter Registration Policy (Policy 5605)
• Resolution 2005‑6: 420 BOE Compensation
• Update: Commissioner Onboarding Process

The Board adopted two resolutions and approved minutes from previous policy meetings. Members assigned Board liaisons to the Rochester Early Childhood Center and School No. 33 Preschool Program. The Board also agreed on revisions to the Student Voter Registration Policy to be presented at a later meeting.

• Adopted Resolution No. 2020-21: 599 (7-0)
• Adopted Resolution No. 2020-21: 600 (7-0)
• Assigned Commissioner Adams as liaison to Rochester Early Childhood Center
• Assigned Commissioner Powell as liaison to School No. 33 Preschool Program
• Approved Nov 3, 2020 Policy COW Meeting minutes (7-0)
• Approved Dec 1, 2020 Policy COW Meeting minutes (7-0)
• Tabled BOE Compensation discussion to February meeting

January 4, 2021 Organizational Meeting

The Rochester Board of Education is holding its organizational meeting for 2021, during which it will elect officers, appoint committee chairs, and consider resolutions. The agenda also includes the appointment and swearing in of Commissioners of Education and a professional development session on Robert's Rules of Order.

• Election of officers for the board
• Appointment of committee chairs
• Consideration of resolutions from the resolution packet
• Appointment and swearing in of Commissioners of Education
• Professional development on Robert's Rules of Order

The Board filled a vacant seat and elected a President and Vice President for the 2021 calendar year. The Board also appointed chairs for six standing committees and adopted Resolution Nos. 2020-21: 581-598.

• Elected William Clark to vacant Board seat (4-2)
• Elected Commissioner White as President (4-2)
• Elected Commissioner Elliott as Vice President (6-0)
• Selected Commissioner Powell as Policy Committee Chair (6-1)
• Selected Commissioner Adams as Community and Intergovernmental Relations Committee Chair (7-0)
• Selected Commissioner LeBron as Finance and Resource Allocation Committee Chair (7-0)
• Selected Commissioner Maloy as Board Governance Committee Chair (6-0)
• Adopted Resolution Nos. 2020-21: 581-598 (6-0)