Rochester City School District public meetings in 2023

December 21, 2023 Farewell Reception for Outgoing Commissioners

The Rochester Board of Education Equity in Student Achievement Committee will convene a farewell reception for outgoing commissioners. The meeting includes presentations on board members from 1950 to present and on the board's first and longest-serving members. The session will conclude with an adjournment.

• Farewell Reception for Outgoing Commissioners
• Board Members 1950‑Present Presentation
• RCSD Board Members: First & Longest Presentation
• Ceremony
• Adjournment

December 21, 2023 Business Meeting

The Rochester Board of Education approved the June 30, 2023 Annual Comprehensive Financial Report and accepted the November 2023 Claims Audit Report. The board also approved a final payment of $29,496.40 for mechanical work at the Dr. Alice Holloway School of Excellence.

• Acceptance of June 30, 2023 Annual Comprehensive Financial Report
• Acceptance of November 2023 Claims Audit Report
• Final payment of $29,496.40 to Nairy Mechanical, LLC
• Acceptance of resignations for 7 staff members
• Granting of unpaid leave of absence for 2 staff members

Rochester Academy of Science Charter School Public Hearing

The Rochester City School District Board of Education is holding a public hearing to gather community input on the proposed merger of Rochester Academy of Science Charter School and Buffalo Academy of Science Charter School. The hearing is required by state law and will provide feedback to the State Education Department.

• Public hearing on proposed merger of Rochester Academy of Science and Buffalo Academy of Science
• Proposed new name for merged entity: BrightSci Schools
• Locations: 150 Floverton Street and 545 Humboldt Street (Rochester) and 190 Franklin Street and 335 Doat Street (Buffalo)
• Held in Conference Room 3A/B at 131 West Broad Street
• Speakers list and comments available as attachments

December 19, 2023 Finance and Resource Allocation Committee of the Whole

The Finance and Resource Allocation Committee discussed the 2024-25 budget priorities and received an update on the budget. They reviewed the December 2023 unaudited financial report and trend analysis, and forwarded financial reports to the December 21 business meeting. The board formally adopted decisions on long-term suspension appeals under Resolution 2023-24:530.

• Discussion of Board 2024-25 Budget Priorities
• Update on the 2024-25 Budget (presentation attached)
• Review and discussion of December 2023 Unaudited Financial Report and Trend Analysis
• Forwarding of financial reports (December 2023 unaudited and November Claims Audit) to the December 21 business meeting
• Formal adoption of decisions on long-term suspension appeals (Resolution 2023-24:530)

The committee formally adopted decisions regarding long-term suspension appeals and approved the forwarding of December financial reports to the upcoming Business Meeting. Members also discussed 2024-25 budget projections and strategies to reduce charter school transportation costs.

• Approved long-term suspension appeals Resolution 2023-24: 530 (5-1)
• Accepted minutes from October 17, 2023 Finance COW (6-0)
• Approved forwarding December 2023 financial reports to Dec 21 Business Meeting (5-0)
• Approved motion to change the order of the meeting (6-0)

December 12, 2023 Special Meeting to Convene for Consideration of Resolutions

The Board of Education will hold a special meeting to vote on several resolutions, including a policy affirmation for civic education, a $13,000 contract for interpretation services, and two additional pay items for professional development totaling $51,891. The meeting may begin with an executive session before the regular portion.

• Affirm Policy 4311.2 on Civic Education (Resolution 2023-24: 512)
• Authorize agreement with Language Line Services, Inc. for $13,000 for on-demand interpreting for English Language Learner parents (Resolution 2023-24: 513)
• Amend professional development at Edison/PTECH, approving $35,121 for teacher services (Resolution 2023-24: 514)
• Authorize $16,770 for professional development at Rochester Early College (Resolution 2023-24: 515)
• Amend resolution numbers 2023-24: 420-459 to 472-511

The Board of Education approved several recruitment and retention incentive agreements with staff associations. Members also authorized modifications to the Consent Decree and affirmed the Civic Education policy. Various personnel appointments, retirements, and resignations were approved.

• Affirmed Policy 4311.2, Civic Education (7-0)
• Authorized agreement with Language Line Services, Inc. (7-0)
• Approved recruitment and retention incentives for ASAR, BENTE, RAP, and RTA (7-0)
• Authorized Consent Decree Modifications and Revisions (7-0)
• Approved various professional educator appointments and civil service titles (7-0)
• Accepted retirements, resignations, and terminations (7-0)
• Approved additional pay for professional development at Edison/PTECH and Rochester Early College (7-0)
• Waived 48-hour submission rule for Resolution 2023-24: 529 (7-0)

December 12, 2023 Equity in Student Achievement

The Rochester Board of Education held an Equity in Student Achievement meeting to review quarterly data, a consent decree annual report, and board leadership presentations. The meeting included a vote to enter and exit executive session.

• Approval of November 14, 2023 ESA COW minutes
• Presentation of Consent Decree Annual Report
• Presentation of Quarterly Data (i-Ready)
• Presentation of Network Board Leadership
• Vote to enter executive session regarding litigation

The Board approved the minutes from the November 14, 2023, ESA COW meeting. Members received presentations on the annual consent decree, network performance, and quarterly iReady data. No other substantive policy or budget decisions were made.

• Approved minutes from November 14, 2023, ESA COW (7-0)
• Convened into Executive Session (5-0)
• Adjourned Executive Session (7-0)
• Adjourned meeting (7-0)

December 5, 2023 Policy Committee of the Whole

The Rochester Board of Education Policy Committee of the Whole met on December 5, 2023 and approved its agenda and the minutes from the November 7, 2023 meeting. The committee reviewed NYSSBA policy recommendations and discussed presentations on suspension policy and overall policy status. Members voted to forward the revised Policy 2300 board by‑laws (excluding section 5) and the required guidelines for advisory group reports out of the committee. The meeting concluded with an executive session and adjournment.

• Approve the Policy COW meeting agenda
• Approve the minutes from the November 7, 2023 Policy COW meeting
• Review NYSSBA policy recommendations (discussion)
• Presentation of Suspension Policy and related data
• Motion to forward revised Policy 2300 bylaws and advisory guidelines out of the committee (approved)

The Policy Committee of the Whole approved the meeting agenda and the minutes from November 7, 2023. The committee voted to forward the Board By-Laws (Policy 2300) and the Required Guidelines for Advisory Group Reports (2300-E1) out of the committee, though revisions to section 5 of the by-laws were excluded.

• Approved Policy COW Meeting Agenda (7-0)
• Approved November 7, 2023 meeting minutes (7-0)
• Forwarded Board By-Laws (Policy 2300), excluding section 5 revisions, and Required guidelines for Advisory Group Reports (2300-E1) out of committee (6-1)

December 5, 2023 Audit Committee Meeting of the Whole

The Audit Committee reviewed the district's 2023 financial results presented by Drescher & Malecki, including the draft Annual Comprehensive Financial Report (ACFR) for the fiscal year ending June 30, 2023. The committee voted to forward the ACFR, along with the Extraclassroom SAF Report and Single Audit Report, to the December 21, 2023 Business Meeting for adoption. The meeting also included approval of prior minutes and an executive session to discuss matters with the external auditor.

• Presentation of the District's 2023 financial results by Drescher & Malecki
• Draft Annual Comprehensive Financial Report (ACFR) for FY ending June 30, 2023, discussed and forwarded to board
• Extraclassroom SAF Report and Single Audit Report included in forwarding motion
• Approval of minutes from the June 6, 2023 Audit Committee meeting
• Executive session for confidential discussion with external auditor

The committee reviewed the 2023 financial results, which showed no findings or errors and a $55M increase in the general fund balance. Members voted to move the draft Annual Comprehensive Financial Report and related audits to the December 21 business meeting for adoption.

• Approved minutes from June 6, 2023 Audit COW (7-0)
• Approved forwarding the 2023 ACFR, Extraclassroom Report, and Single Audit Report to the December 21 Business Meeting (7-0)
• Approved entry into and exit from Executive Session with External Auditor (7-0)

November 30, 2023 Business Meeting

The Rochester Board of Education approved final payments for electrical and mechanical work at three school sites and accepted unaudited November financial reports. The meeting also included the appointment of an acting district clerk and a report on upcoming board events.

• Appoint Anissa Henry-Wheeler as acting District Clerk
• Accept Unaudited November 2023 Financial Reports
• Approve Final Payment - Concord Electric Corporation (School 12) ($10,227.80)
• Approve Final Payment - Erie Electric Corporation (Franklin Campus) ($3,603.75)
• Approve Final Payment - Lloyd Mechanical Co., LLC (Dr. Freddie Thomas Learning Center) ($20,895.75)

November 28, 2023 Special Meeting to discuss the RCSD Strategic Plan

The Rochester Board of Education held a special meeting to present the district’s Strategic Plan. Board members may have entered executive session to discuss the appointment of a specific individual and issues with the General Counsel. The meeting concluded with an adjournment at 7:09 p.m.

• Strategic Plan Presentation (RCSD Strategic Plan Presentation 11.28.23.pdf)
• Executive session to discuss appointment of a specific individual and General Counsel matters
• Call to Order (meeting began at 6:00 p.m.)
• Adjournment (motion carried at 7:09 p.m.)

November 28, 2023 HR Committee of the Whole

The Rochester City School District HR Committee of the Whole met to approve the agenda, accept prior meeting minutes, and discuss proposed policies and staffing updates. The meeting concluded with a motion to adjourn at 8:17 p.m.

• Approved the HR Committee of the Whole agenda
• Accepted minutes from the September 19, 2023 HR COW Meeting
• Discussed 'Second Readings' for Response to Intervention (RTI) and De-Escalation policies
• Reviewed Staffing & Recruitment Update
• Entered executive session to discuss matters regarding the appointment of a specific individual and General Counsel concerns

The committee held second readings for policies regarding the Response to Intervention (RTI) Process and De-Escalation of Crisis Situations. Administration provided staffing and recruitment updates, and the board discussed potential recruitment from Historically Black Colleges and Universities.

• Approved the HR COW Meeting Agenda (5-0)

November 14, 2023 Special Meeting to Convene for Consideration of Resolutions

The Rochester Board of Education considered three resolutions. It approved a $22,250 agreement with Realizing Others Outstanding Talents, LLC to provide ROOTSHOPS training for staff and students at Clara Barton School No. 2. It also authorized additional pay for professional development at John Williams School No. 5—$9,165 for SEL curriculum work and $8,112 for Therapeutic Crisis Intervention training—both funded by the American Rescue Plan.

• Authorize $22,250 agreement with Realizing Others Outstanding Talents, LLC for ROOTSHOPS training at Clara Barton School No. 2 (ARP/General Funds)
• Authorize $9,165 additional pay for SEL professional development at John Williams School No. 5 (ARP)
• Authorize $8,112 additional pay for TCIS professional development at John Williams School No. 5 (ARP)

November 14, 2023 Equity in Student Achievement

The Equity in Student Achievement Committee will hear presentations on attendance, summer school, and a quarterly academic plan update. The committee also plans to approve minutes from the October 10, 2023 meeting and may enter executive session for personnel or legal matters.

• Attendance Presentation with a PowerPoint from the Attendance Department
• Summer School Presentation from Expanded Learning
• Quarterly Academic Plan Update for Quarter 1
• Approval of minutes from the October 10, 2023 Equity in Student Achievement Committee of the Whole
• Possible executive session to discuss appointments or matters with General Counsel

The Board approved the minutes from the October 10, 2023, Equity in Student Achievement Committee of the Whole meeting. Members received presentations on district attendance, 2023 summer learning programs, and the first quarter academic plan progress. No other substantive actions were taken.

• Approved minutes from October 10, 2023 ESA COW (4-0)

November 7, 2023 Community and Intergovernmental Relations Committee of the Whole

The Rochester Board of Education's Community and Intergovernmental Relations Committee approved minutes, waived a procedural rule, and authorized a $126,750 agreement with Judge Rotenberg Educational Center Inc. for special education services. They also discussed the 2023 Family and Community Engagement Forum report and a Legislative Breakfast update.

• Approve meeting minutes from September 5, 2023 CIGR COW meeting
• Waive 48-hour submission rule for Resolution 2023-24:419
• Authorize $126,750 agreement with Judge Rotenberg Educational Center Inc. for special education services (General Funds)
• Discuss 2023 Family and Community Engagement Forum report out
• Discuss 2023 Legislative Breakfast update and Big 5 priorities

The Committee approved an agreement with Judge Rotenberg Educational Center Inc. and waived the 48-hour submission rule for the related resolution. Members also discussed priorities for the March 2024 Legislative Breakfast, including teacher and driver shortages and charter school transportation.

• Authorized Agreement – Judge Rotenberg Educational Center Inc. (Resolution No. 2023-24: 419) (6-0)
• Waived 48-hour submission rule for Resolution 2023-24: 419 (6-0)
• Approved meeting minutes from September 5, 2023 (6-0)
• Entered executive session to discuss entity appointment and student matters (6-0)
• Returned to open session (6-0)

November 7, 2023 Policy Committee of the Whole

The Rochester City School District Policy Committee approved several policy amendments, including a new crisis de-escalation policy and updates to grading systems and drug-free workplace rules. The committee also forwarded unfinished business items for further review.

• Forwarded 'Timeout and Physical Restraint' policy (8200) to the full board
• Approved amendments to 'Grading Systems' (4710) policy
• Amended 'Drug-Free Workplace' (9320) policy
• Forwarded 'Response to Intervention' (RTI) process (4206) to the full board
• Approved amendments to 'Staff Substance Abuse' (9610) policy

The Policy Committee approved forwarding the Response to Intervention (RTI) process and the policy on de-escalation of crisis situations to the full board. The committee also approved amendments to several resolutions and the Drug-Free Workplace policy.

• Approved meeting agenda (6-0)
• Approved October 3, 2023 meeting minutes (6-0)
• Forwarded Policy Regarding De-Escalation of Crisis Situations (8200), renamed to Timeout and Physical Restraint (Crisis De-Escalation) 4321.12 (5-0)
• Forwarded Response to Intervention (RTI) Process (4206) out of committee (5-0)
• Approved Amendments to Resolution No. 2023-24: 235a (5-0)
• Approved Amendments to Resolution No. 2023-24: 417 (5-0)
• Approved amendments to Policy 9320, Drug-Free Workplace (Resolution No. 2023-24: 420) (5-0)

October 19, 2023 Business Meeting

The Rochester Board of Education voted 5-2 to approve a Comprehensive School Reconfiguration Plan that closes 11 schools, relocates three, and creates five new schools for the 2024-2025 fiscal year. The plan also transfers certain facilities to the City of Rochester. The board also accepted the Unaudited October 2023 Financial Report and quarterly change order reports.

• Approved Comprehensive School Reconfiguration Plan (Resolution 2023-24:413) closing Clara Barton, Dr. Walter Cooper, Adlai E. Stevenson, Andrew J. Townson, RISE Community, Joseph C. Wilson, Dr. Alice Holloway Young, Franklin Lower/Upper, James Monroe Lower, and Northeast College Prep schools
• Relocated Nathaniel Hawthorne No. 25, Montessori Academy No. 53, and Rochester Early College International High School to new buildings
• Created five new schools: four middle schools (grades 7-8) and one high school at various locations
• Declared 54 Oakman Street, 88 Kirkland Road, and 820 Chili Avenue no longer needed for educational purposes, to be transferred to the City of Rochester
• Accepted the Unaudited October 2023 Financial Report and quarterly change order reports for 2021-22 and 2022-23

Finance and Resource Allocation Committee of the Whole

The Rochester City School District Finance and Resource Allocation Committee accepted minutes from August and forwarded financial reports to the October 19 Business Meeting. The committee also discussed 2024-25 budget revenue projections and reviewed a draft calendar for the upcoming budget process.

• Acceptance of August 15, 2023 Finance COW minutes
• Forwarding September 2023 financial reports to Business Meeting
• Forwarding Quarterly Change Order Reports to Business Meeting
• Review of 2024-25 Budget Calendar
• Discussion of 2023-24 Grant Summary and Forecast

The committee approved the August 15, 2023 minutes and forwarded the September 2023 financial reports and quarterly change order reports for consideration at the October 19 Business Meeting. The Board also voted to allow unregistered speakers to address the meeting regarding school reconfiguration.

• Accepted August 15, 2023 Finance COW minutes (5-0)
• Forwarded September 2023 financial reports to October 19 Business Meeting (7-0)
• Suspended Board Bylaws (Policy 2300) to allow unregistered speakers to discuss school reconfiguration (7-0)
• Forwarded quarterly change order report to October 19 Business Meeting (7-0)

October 10, 2023 Equity in Student Achievement

The Rochester Board of Education approved the minutes from the September 12, 2023 Equity in Student Achievement Committee of the Whole meeting. The agenda included presentations on the 2022-23 and 2023-2024 Academic and Financial Plans, as well as a Teaching and Learning update.

• Approved minutes from September 12, 2023 ESA COW meeting
• Presentation on 2023-2024 Academic and Financial Plan
• Presentation on Teaching and Learning update
• Executive session regarding personnel and legal matters
• Board meeting poll for Commissioner survey

The Board approved the minutes from the September 12, 2023, Equity in Student Achievement meeting. Members received presentations on the 2023-2024 Revised Academic and Financial Plan and a Teaching and Learning update. No other substantive decisions were made.

• Approved September 12, 2023 ESA COW minutes (5-0)

October 10, 2023 Special Meeting to Convene for Consideration of Resolutions

The Board of Education approved an amendment to the 2023-24 meeting calendar and authorized $51,816 for School #3 and $63,661 for School #5 after-school programs, funded by the American Rescue Plan. The meeting began with a call to order and no public speakers. The board may have entered executive session before the regular portion.

• Approved amendment to the 2023-24 Board Meeting Calendar.
• Authorized $51,816 for after-school expanded learning at School #3 (direct and indirect), funded by ARP.
• Authorized $63,661 for after-school expanded learning at School #5 (direct and indirect), funded by ARP.
• All votes were unanimous (6-0) on each resolution.

The Board of Education approved additional pay for after-school expanded learning programs across multiple schools. The board also authorized various professional, administrative, and civil service appointments, as well as an agreement with EL Education Inc.

• Approved Amended 2023-24 Board Meeting Calendar (6-0)
• Approved additional pay for after-school expanded learning at Schools #3, #5, #12, #22, #39, #58, LEGO League, Edison, JCW FA #68, Northeast, Northwest, NorthSTAR, and SOTA (6-0)
• Approved additional pay for after-school expanded learning at School #7 (5-0, 1 abstain)
• Authorized additional pay for after-school program planning at Dr. Walter Cooper Academy, School No. 10 (6-0)
• Authorized additional pay for afterschool intervention support for Monroe Lower (6-0)
• Authorized additional pay for IEP writing (6-0)
• Approved various professional, administrative, and civil service appointments and provisional hires (6-0)
• Authorized agreement with EL Education Inc. (6-0)

October 3, 2023 Special Meeting to Convene for Consideration of Unfinished and New Business from the September Business Meeting

The Rochester Board of Education will meet to discuss unfinished business, including postponed policy readings and a proposal to suspend a rule to allow public comments on school reconfiguration.

• Discussion of 'Second Readings' for 9 proposed policies
• Discussion of 'First Readings' for 10 proposed policies
• Proposal to suspend Board By-Laws section 4f for public comments
• Postponed presentation on Superintendent Blocker's September report
• Postponed discussion on Board Committee Structure and Meeting Times

October 3, 2023 Policy Committee of the Whole

The Rochester Board of Education Policy Committee of the Whole met on October 3, 2023, at East High School. They discussed and voted to forward multiple policy updates to the full board, including policies on child abuse reporting, special education interventions, and civic education. The committee also reviewed NYSSBA recommendations and a code of conduct update, and entered executive session on personnel and legal matters.

• Forwarded Suspected Child Abuse and Neglect Reporting (5460) to full board.
• Forwarded Pre-Referral Intervention Strategies (4205) and Response to Intervention Process (4206) for special education.
• Forwarded Civic Education policy (4311.2) with a recommendation to affirm as written.
• Forwarded policies on Public Information (1100), Parent and Family Engagement (1900), Financial Accountability (6000), Professional Services Contracting (6741), and Equal Employment Opportunity (9110).
• Committee discussed Policy Management (2410) and a 2023-2027 policy review calendar.

The Policy Committee of the Whole approved forwarding several policies out of committee, including those regarding child abuse reporting, civic education, and financial accountability. One motion to forward the Response to Intervention (RTI) Process policy was withdrawn for revisions to its instructional language.

• Forwarded Policy Management (2410) (7-0)
• Forwarded Pre-Referral Intervention Strategies in General Education (4205) (7-0)
• Forwarded Suspected Child Abuse and Neglect reporting (5460) (6-0)
• Forwarded Civic Education (4311.2) with recommendation to affirm as written (5-1)
• Forwarded Public Information Program (1100) (6-0)
• Forwarded Parent and Family Engagement Policy (1900) (6-0)
• Forwarded Financial Accountability (6000) (6-0)
• Forwarded Contracting for Professional Services (6741) and Equal Employment Opportunity (9110) (6-0)

Charter School Public Hearing - Exploration Elementary Charter School for Science and Technology; Academy of Health Sciences Charter School; True North Rochester Preparatory Charter School; and Vertus Charter School

The Rochester Board of Education is holding a public hearing to gather community input for the State Education Department and the SUNY Charter Schools Institute. The board is reviewing renewal applications and a name change request for four charter schools.

• Renewal proposal for Exploration Elementary Charter School for Science and Technology (July 1, 2024 – June 30, 2029)
• Renewal proposal for The Academy of Health Sciences Charter School (July 1, 2024 – June 30, 2029)
• Renewal proposal for Vertus Charter School (July 1, 2024 – June 30, 2029)
• Proposed name change for True North Rochester Preparatory Charter School to Rochester Prep Charter Schools
• Proposed name changes for Rochester Preparatory Charter School campuses to Rochester Prep Charter School 1, 2, and 3

September 28, 2023 Business Meeting

The Rochester Board of Education held a business meeting on September 28, 2023 at East High School Collaboratorium. The board moved the Superintendent’s Report to the agenda, entered executive session to discuss possible personnel discipline, and then returned to open session. Members voted to accept the unaudited September 2023 (August data) financial reports, the 2022‑23 Year End Claims Audit Report, and the July 2023 Claims Audit Report. The consent agenda included approvals of several retirements, resignations, and unpaid leaves of absence for staff.

• Motion carried to accept unaudited September 2023 financial reports and related audit reports
• Executive session convened at ~8:45 pm to discuss demotion, discipline, suspension, dismissal or removal of a particular person; returned to open session at 9:06 pm
• Retirement approvals for Miriam Lynn Adams, Karen Lahr, and Arun Tuladhar effective October 2023
• Acceptance of resignations for multiple staff members listed in the agenda
• Granting unpaid leave of absence to Lucas Grosodonia‑Maiola, Ernestine Brown, and Lakeima Lanoea‑Betts

September 19, 2023 HR Committee of the Whole

The Human Resources Committee of the Whole met to discuss several administrative topics. Discussion items included a proposed name change for the committee and updates regarding staffing and recruitment.

• Motion to change Human Resources Committee name to Human Capital Committee in Board By-Laws policy (2300)
• Staffing & Recruitment Update
• Communitywide Conversations hosted by the Board
• Family & Community Engagement Forum Update

The Human Resources Committee of the Whole approved its meeting agenda and the minutes from March 21, 2023. Members discussed renaming the committee to the Human Capital Committee and received updates on staffing and recruitment.

• Approved HR COW Meeting Agenda (5-0)
• Accepted minutes from March 21, 2023 HR COW (5-0)

September 12, 2023 Special Meeting to Convene for Consideration of Resolutions

The Rochester Board of Education met to consider several resolutions regarding school funding and services. The board approved pay for professional development at School Without Walls and an agreement with The Center for Youth Services, Inc.

• $55,341.00 for professional development at School Without Walls
• $246,000.00 agreement with The Center for Youth Services, Inc. for support services
• Review of the 2022-23 Year End and July 2023 Claims Audit Report

The Board of Education approved several contracts for mental health and educational services, including agreements with the University of Rochester and Lexia Learning Systems LLC. The board also voted to approve a series of personnel actions, including appointments, retirements, and resignations.

• Approved additional pay for School Without Walls professional development (6-0)
• Approved agreement with The Center for Youth Services, Inc. (5-1)
• Approved agreement with Bryan R. Harrison, PH.D., Psychologist, P.C. (6-0)
• Approved agreement with Lexia Learning Systems LLC (6-0)
• Approved agreement with University of Rochester for Early Childhood Mental Health (6-0)
• Approved agreement with Children’s Institute for Early Childhood Mental Health (6-0)
• Approved various personnel appointments, including administrative and civil service roles (6-0)
• Approved personnel retirements, resignations, and terminations (6-0)

September 12, 2023 Equity in Student Achievement

The Equity in Student Achievement Committee will discuss a school reconfiguration plan, presented at the meeting, and consider approving minutes from the previous meeting. The board may enter executive session before the public portion.

• Discussion of school reconfiguration plans with a presentation (7,359 KB PDF available)
• Approval of minutes from the August 8, 2023 Equity in Student Achievement meeting
• Board may enter executive session to discuss personnel and legal matters
• Public speakers list includes those who submitted comments on ESA agenda topics

The Board of Education approved the minutes from the August 8, 2023 meeting. Superintendent Peluso presented recommendations for school closures and grade reconfigurations to address a decline in enrollment. No formal votes were taken on the reconfiguration plan during this meeting.

• Approved August 8, 2023 ESA COW minutes (5-0)

September 5, 2023 Community and Intergovernmental Relations Committee of the Whole

The committee is scheduled to discuss the purpose of the CIGR and updates regarding family engagement. Discussion topics also include a parent representative and an Office of Parent Engagement presentation.

• Discussion on the purpose of CIGR
• Discussion on Parent Representative
• 2023 Family and Community Engagement Forum Update
• Office of Parent Engagement Presentation
• 2023 Legislative Breakfast Update

The Community and Intergovernmental Relations Committee approved the minutes from the January 10, 2023 meeting. Members received updates on the Office of Parent Engagement and upcoming community events. No other substantive actions were taken.

• Approved minutes from Jan 10, 2023 CIGR COW Meeting (4-0)

September 5, 2023 Policy Committee of the Whole

The Rochester City School District Policy Committee approved 10 policies for the full Board of Education to consider, including changes to the Code of Ethics, School Board access to information, and Board By-Laws. The committee also discussed updates to field trip policies and future policy review processes.

• Approved Code of Ethics (2160) for full board vote
• Approved School Board Access to Information and Reports (2110.1) for full board vote
• Approved Board By-Laws (Policy 2300) for full board vote
• Approved Vendor Relations (6750) for full board vote
• Discussed Field Trips and Excursions (4400) policy updates

The Policy Committee of the Whole approved the forwarding of 11 different policies out of the committee, including updates to the Code of Ethics and Board By-Laws. The committee also approved amendments to the Field Trips and Excursions policy and Resolution No. 2022-23: 917a.

• Forwarded Code of Ethics/Conflict of Interest (2160) (6-0)
• Forwarded School Volunteers (4532) (6-0)
• Forwarded Vendor Relations (6750) (6-0)
• Forwarded Purchase of Food Meals and Refreshments (6835) (6-0)
• Forwarded Support Services Goals (8000) (6-0)
• Forwarded Incidental Teaching (9460) with recommendation to rescind (6-0)
• Forwarded District Whistleblower Policy (9645) (5-0)
• Forwarded School Board Access to Information and Reports (2110.1) (5-1)

Board Retreat - Thursday, August 31, 2023

The Rochester Board of Education is holding a retreat to discuss board priorities and hear a strategic plan presentation. The board may also recess into executive session to discuss personnel matters permitted by open meetings law.

• Discussion of board priorities from the August 17 retreat session
• Strategic Plan Presentation (1,617 KB PDF attached)
• Possible executive session for employment discussions and legal counsel

August 24, 2023 Business Meeting

The Rochester Board of Education will hold a business meeting on August 24, 2023, at East High School. The meeting may begin with executive session for confidential personnel and student matters. Open session items include approval of minutes, committee reports, superintendent presentations, and a consent agenda with 4 retirements, 23 resignations, and 2 unpaid leaves. The board will also vote to accept the unaudited August 2023 (July data) financial reports.

• Accept unaudited August 2023 financial reports
• Approve retirements: Ivy Phillips (School 39), Gloria Davis (30 Hart St), Elizabeth Vazquez (RIA), Karlene Joyner (School 50)
• Approve resignations of 23 employees including principals, teachers, paraprofessionals across multiple schools
• Grant unpaid leaves to Hiba Albehadili (Communications) and Alexandra Pitnell (School 46)
• Executive session for personnel discipline and student confidentiality matters

August 15, 2023 Finance and Resource Allocation Committee of the Whole

The Rochester City School District Finance and Resource Allocation Committee approved the minutes from the June 27, 2023 meeting and voted to forward financial reports for consideration at the August 24, 2023 Business Meeting. The committee also discussed draft resolutions for September 2023 and entered into executive session.

• Approved minutes from June 27, 2023 Finance COW
• Forwarded May 2023 financial reports to August 24 Business Meeting
• Reviewed draft September 2023 Resolution Packet
• Entered executive session to discuss personnel and legal matters
• Meeting adjourned at 7:31 p.m.

The committee approved amended minutes from June 27, 2023. Members voted to forward the July 2023 Unaudited Financial Report and Trend Analysis for consideration at the August 24, 2023 Business Meeting. The committee also reviewed the draft September 2023 Resolution Packet.

• Amended June 27, 2023 Finance COW minutes to reflect Commissioner Powell's attendance (5-0)
• Accepted amended June 27, 2023 Finance COW minutes (5-0)
• Forwarded July 2023 Unaudited Financial Report and Trend Analysis to August 24 Business Meeting (5-0)
• Convened into executive session at 5:39 pm (6-0)
• Convened into executive session at 6:10 pm (7-0)
• Ended executive session at 7:31 pm (6-0)

Contract for Excellence Public Hearing

The Rochester City School District Board will hold a public hearing on the 2023‑24 Contract for Excellence. Attendees can comment in person or via Zoom and submit written feedback by email. The hearing follows a 30‑day comment period that ran from July 21 to August 21, 2023.

• Public hearing on the 2023‑24 Contract for Excellence at 5:00 p.m., East High School Collaboratorium, 1801 E. Main St.
• 30‑day comment period for the contract ran July 21 – August 21, 2023.
• Sign‑up to speak by noon on the hearing day via email [email protected] or call 585‑262‑8525.
• Written comments accepted anytime by emailing [email protected].
• Presentation of Contract Narratives, Fiscal Summary Report, and Public Information Process documents.

August 8, 2023 Equity in Student Achievement

The Rochester Board of Education approved the minutes from the June 13, 2023 Equity in Student Achievement Committee of the Whole meeting. The agenda included a discussion on the District Special Education Plan and updates on teaching and learning, including iReady assessments.

• Approved minutes from June 13, 2023 ESA COW meeting
• Discussion on District Special Education Plan
• Teaching & Learning Updates on Instruction and iReady Assessments
• Introduction of ESA Parent Representative
• Meeting held at East High School Collabratorium

The Board approved the minutes from the June 13, 2023, ESA COW meeting. Members discussed iReady assessment data, phonics-based instruction, and the 2023-2025 Special Education Services Plan. A community forum regarding a potential name change for School #16 was announced for August 24.

• Approved June 13, 2023, ESA COW minutes (5-0)
• Adjourned meeting (6-0)

Districtwide School Safety Plan Public Hearing

The Rochester City School District will hold a public hearing to present its Draft 2023‑2024 Districtwide School Safety Plan. The plan outlines an all‑hazards approach to crisis management, covering mitigation, preparedness, response, and recovery. Materials, including the draft plan and translations in Spanish, Arabic, and Nepali, are available for review. Attendees may provide comments during the speakers segment.

• Presentation of Draft 2023‑2024 Districtwide School Safety Plan (PDF, 873 KB)
• Spanish, Arabic, and Nepali translations of the safety plan (PDFs)
• Speakers list and comments for public input (PDF, 82 KB)
• Location: East High School Collabratorium, 1801 Main Street East, Rochester, NY
• Meeting time: 5:00 p.m. on Tuesday, August 8, 2023

The Board of Education conducted a public hearing to review the draft Districtwide School Safety Plan. Community feedback was provided, and the plan is slated for approval at the August 24, 2023 Business Meeting.

• Held public hearing on draft Districtwide School Safety Plan

Special Meeting to Convene for Consideration of Resolutions

The Rochester Board of Education approved an amendment to Resolution 2022‑23:810, adding $8,278 from Title I Part A to fund 80‑hour assignments for two staff members. The board appointed Kristi Curtin as the Chairperson/Local Education Agency Representative for the Committee on Special Education and Committee on Preschool Special Education. It also authorized $5,460 for additional pay to plan the Summer Professional Learning Institute at Frank Fowler Dow, School No. 52. Finally, the board approved $13,104 for additional professional‑development pay for Montessori Academy, School No. 53.

• Amendment to Resolution 2022‑23:810 adds $8,278 for staff hours (Emily Cotto and Charlie Martin).
• Appointment of Kristi Curtin as CSE/CPSE Chairperson/Local Education Agency Representative effective Aug 9 2023.
• Authorize $5,460 additional pay (Title II) for planning the Summer Professional Learning Institute at Frank Fowler Dow, School No 52.
• Authorize $13,104 additional pay (American Rescue Plan) for professional‑development at Montessori Academy, School No 53.

The Board of Education approved a series of personnel actions, including new appointments, retirements, and resignations. The Board also authorized additional pay for professional development and summer learning across several schools.

• Approved Amendment to Resolution 2022-23: 810 (5-1)
• Approved CSE/CPSE Chairperson/Local Education Agency Representative appointment (6-0)
• Approved additional pay for professional learning and development at Schools No. 52, 53, and 58 (6-0)
• Approved additional pay for Welcome Orientations at Rochester International Academy (6-0)
• Approved additional pay for Summer Learning Regents Scoring (6-0)
• Approved various professional educator and administrative appointments (6-0)
• Approved provisional and permanent Civil Service appointments (6-0)
• Approved staff retirements, resignations, and terminations (6-0)

August 1, 2023 Policy Committee of the Whole

The Rochester City School District Policy Committee approved ten proposed policies for advancement to the full Board of Education. The group also approved minutes from a previous meeting and discussed updates from the New York State School Boards Association.

• Approved minutes from June 6, 2023 Policy Committee meeting
• Forwarded Sexual Harassment (0110) policy to full Board
• Forwarded Public Engagement (1140) policy to full Board
• Forwarded Staff Substance Abuse (9610) policy with recommendation to rescind
• Discussed Gender Neutral Single-Occupancy Bathrooms (0101)

The Policy Committee of the Whole approved forwarding several revised policies out of the committee, including those regarding sexual harassment and public engagement. One policy on staff substance abuse was forwarded with a recommendation to be rescinded. The committee also discussed revisions to the field trips policy regarding chaperones.

• Approved forwarding Sexual Harassment (0110) policy (6-0)
• Approved forwarding Public Engagement (1140) policy (6-0)
• Approved forwarding Visitors to Schools (1240) policy (6-0)
• Approved forwarding School-Based Planning (2265) as policy 1210 (6-0)
• Approved forwarding Personnel Goals (9000) policy (6-0)
• Approved forwarding Staff Complaints and Grievances (9140.1) policy (6-0)
• Approved forwarding Staff Substance Abuse (9610) with recommendation to rescind (6-0)
• Approved forwarding Professional Learning and Staff Development (9700) policy (6-0)

July 27, 2023 Business Meeting

The Rochester Board of Education approved minutes from previous meetings and accepted the July 2023 financial report. The board also voted to appoint Commissioner Amy Maloy as the new Chair of the Human Resources Committee, replacing Vice President Beatriz LeBron.

• Approval of minutes from January, February, March, April, and May 2023
• Acceptance of the Unaudited July 2023 Financial Report
• Appointment of Commissioner Amy Maloy as Human Resources Committee Chair
• Acceptance of retirements for Delores McDowell, Jacqueline Heard, and Doris Parker
• Motion to convene in executive session regarding personnel and legal matters

Special Meeting to Convene for Consideration of Resolutions

The Rochester City School District Board of Education approved modifications to the 2023-24 State Monitor Academic and Financial Plans and authorized additional pay for summer professional learning staff at two schools. The meeting also amended a previous resolution.

• Amend Resolution Nos. 2022-23: 851-925 to Resolution Nos. 2022-23: 851a - 925a
• Accept modifications to 2023-24 State Monitor Academic and Financial Plans
• Authorize $5,460 for Planning Summer Professional Learning Institute at School No. 7
• Authorize $7,900 for School Priorities and Content Intervention Design at School No. 16
• No public speakers or comments were submitted

The Board of Education accepted modifications to the 2023-24 State Monitor Academic and Financial Plans. The board also approved multiple resolutions for additional staff pay, personnel appointments, and retirements.

• Approved modifications to 2023-24 State Monitor Academic and Financial Plans (5-1)
• Approved additional pay for various summer learning and professional development programs (5-1)
• Approved appointments for professional educators, administrators, and civil service titles (5-1)
• Accepted staff retirements (5-1)
• Appointed and authorized Acting Director of Procurement & Supply (5-1)
• Waived 48-hour submission rule for Resolution 2023-24: 27 (5-1)
• Amended Resolution Nos. 2022-23: 851-925 to 2022-23: 851a - 925a (6-0)

State Monitor Public Hearing

The Rochester Board of Education is holding a State Monitor Public Hearing to present and receive public comment on the district's 2023-24 Academic and Financial Plans. The hearing includes a presentation and an opportunity for speakers to address the plans. No decisions are being made at this procedural hearing.

• Presentation on 2023-24 Academic and Financial Plans (agenda item 2)
• Final draft of 2023-24 RCSD Academic and Financial Plans available for review
• Public speakers list to address the State Monitor on the plans (agenda item 3)

June 29, 2023 Business Meeting

The Rochester Board of Education approved final payment for a district-wide door security alarm system and accepted resignations and retirements for staff. The meeting also included reports from various committees and the superintendent.

• Final payment of $50,838.20 for District Wide Door Security Alarm Initiative Phase 1
• Acceptance of 10 staff retirements
• Acceptance of 12 staff resignations
• Acceptance of 6 unpaid leaves of absence
• Reports from Finance, Policy, and ESA committees

Finance and Resource Allocation Committee of the Whole

The Finance and Resource Allocation Committee of the Whole will discuss Facilities Modernization Program Phase III updates, a Medicaid compliance presentation, and the May 2023 unaudited financial reports. The committee also voted to forward the May financial reports and claims audit report to the June 29, 2023 Board Business Meeting for consideration. Additionally, members will review the draft 2023 resolution packet.

• Facilities Modernization Program Phase III updates from RJSCB
• Medicaid compliance presentation
• May 2023 unaudited financial report and trend analysis discussion
• Motion carried to forward May financial reports and claims audit to June 29 business meeting
• Review of draft 2023 resolution packet

The committee approved the minutes from the April 25, 2023 meeting and moved the May 2023 Unaudited Financial Report and Trend Analysis forward for the June 29 Business Meeting. Members also received updates on the Facilities Modernization Program Phase III and Medicaid compliance.

• Approved minutes from April 25, 2023 Finance COW (6-0)
• Approved motion to forward May 2023 Unaudited Financial Report and Trend Analysis to June 29 Business Meeting (6-0)
• Approved motion to convene executive session at 7:31 PM (6-0)
• Approved motion to return to open session at 8:10 PM (6-0)

Special Meeting to Convene for Consideration of Resolutions

The Rochester Board of Education met to consider and approve multiple personnel resolutions. The board approved one contract substitute teacher, eight provisional civil service appointments, 18 permanent classified appointments, and 25 professional educator appointments. The meeting also included an executive session to discuss personnel, litigation, and confidential matters.

• Approved Kevin Taylor as contract substitute teacher at RISE at $52,797/yr, May 22–June 30, 2023
• Approved provisional appointments including Marshona Jones (Assistant Personnel Analyst, $65,000/yr) and Emma Miller (Project Resource Manager, $95,790/yr)
• Approved permanent appointments including Zuleyka Alvarez (Assistant Cook, $17.50/hr) and Vincent Lapiana (Custodian Engineer, $24.84/hr)
• Approved 25 professional educator appointments with probationary periods, including Jennifer Asitimbay (Elementary, $51,560/yr) and Luci Cohen (School Psychologist, $61,326/yr)
• Board entered executive session at 7:29 PM and returned to open session at 8:14 PM

The Board approved a series of personnel appointments, retirements, and resignations. It also authorized several summer programming agreements and additional pay for staff, though an agreement with the City of Rochester was denied.

• Approved personnel resolutions 2022-23: 731-739 including appointments and retirements (5-0)
• Authorized summer agreement with Allendale Columbia School (5-0)
• Denied summer agreement with City of Rochester (1-4)
• Authorized summer agreement with Monroe Community College (5-0)
• Authorized summer agreement with Rochester Ecology Partners, Inc. (5-0)
• Authorized summer agreement with St. John Fisher University (5-0)
• Approved additional pay for summer organizational planning and learning at multiple sites (5-0)
• Adopted decisions on long-term suspension appeals (5-0)

Equity in Student Achievement

The Equity in Student Achievement Committee will discuss the proposed 2023-24 State Monitor Academic and Fiscal Plans, which aim to close achievement gaps and improve student outcomes. They will also receive updates on English Language Learners programs. The meeting includes approval of previous minutes and potential executive session.

• Discussion of proposed 2023-24 State Monitor Academic and Fiscal Plans (1,797 KB presentation)
• Teaching & Learning Updates on English Language Learners (2,238 KB report)
• Review and approval of minutes from May 16, 2023 ESA COW meeting
• Possible executive session to discuss personnel matters or with General Counsel
• No speakers or written comments submitted

The Board reviewed proposed academic and fiscal plans for 2023-2024 and received updates on multilingual learners. A public hearing for the State Monitor plans is scheduled for June 29, 2023. The Board approved the minutes from the May 16, 2023 meeting.

• Approved May 16, 2023 ESA COW meeting minutes (4-0)

Policy Committee of the Whole

The Policy Committee of the Whole discussed and voted to forward several updated district policies out of the committee. This includes the Code of Conduct and various policies regarding student grading, transportation, and graduation.

• Forwarded Code of Conduct (1400) out of the Policy Committee
• Forwarded Community Involvement (1200) with a name change to Community Schools
• Forwarded Grading Systems (4710) and Promotion and Retention of Students (4750)
• Forwarded Transportation of Students & Others (8400)
• Recommended the rescission of Pathways to High School Success (4090)

The Policy Committee of the Whole approved forwarding the Code of Conduct (1400) and nine additional district policies to the full board. This included a recommendation to rescind the Pathways to High School Success policy and a name change for the Community Involvement policy. All motions passed with unanimous 6-0 votes.

• Waived Policy Management (2410) for the Code of Conduct (1400)) (6-0)
• Forwarded Code of Conduct (1400) out of Policy Committee (6-0)
• Forwarded Community Involvement (1200) as 'Community Schools' (6-0)
• Forwarded Pathways to High School Success (4090) with recommendation to rescind (6-0)
• Forwarded High School to Higher Education Institutions Policy (4095) (6-0)
• Forwarded Alternative and Homebound Instruction (4327) (6-0)
• Forwarded Grading Systems (4710) (6-0)
• Forwarded Promotion and Retention of Students (4750) (6-0)

Audit Committee Meeting of the Whole

The Rochester City School District Board of Education approved the minutes from a previous meeting, upheld three student suspension appeals, and adopted a financial audit plan for the year ending June 30, 2023. The board also accepted a report on student activity fund administration.

• Approved minutes from March 7, 2023 Audit Committee Meeting
• Upheld three long-term suspension appeals
• Adopted Drescher & Malecki Financial Audit Plan for year ending June 30, 2023
• Accepted Student Activity Fund Administration Audit Report
• Meeting held at 131 W. Broad Street, Rochester, NY 14614

The committee approved the 2023 financial audit plan provided by Drescher & Malecki. Members also formally adopted decisions regarding long-term suspension appeals and accepted the Student Activity Funds Administration Audit Report.

• Approved minutes from March 7, 2023 Audit COW (5-0)
• Adopted decisions on long-term suspension appeals (Resolution 2022-23: 727) (5-0)
• Approved 2023 Drescher & Malecki Financial Audit Plan (Resolution No. 2022-23: 728) (6-0)
• Accepted Student Activity Funds Administration Audit Report and Management Corrective Action Plans (Resolution No. 2022-23: 729) (6-0)

May Business Meeting

The Rochester Board of Education held a business meeting, entering executive session first. The board approved a consent agenda including final payments of $8,012.75 to Concord Electric for School 34 electrical work and $8,568.65 to Pipitone Enterprises for School 12 mechanical work, as well as retirements and resignations of several staff. The board also accepted the unaudited May 2023 financial reports and received committee and superintendent reports.

• Final payment of $8,012.75 approved to Concord Electric for electrical work at School 34
• Final payment of $8,568.65 approved to Pipitone Enterprises for mechanical work at School 12 (Anna Murray-Douglass Academy/Frederick Douglass Recreation Center)
• Retirements accepted for three staff: Lerline James (Cleaner, School 29), Rosemary Ortiz (Paraprofessional, Edison), Adrianne Hepburn (School Sentry, Wilson Foundation)
• Resignations accepted (Resolution 2022-23:647) – exact names not listed in text
• Unaudited May 2023 financial reports accepted

Special Meeting to Convene for Consideration of Resolutions

The Rochester Board of Education approved $44,265 for Project Based Learning training for staff. The meeting began with an executive session and no public speakers were present.

• Approve $44,265 for Project Based Learning training
• Executive session held at start of meeting
• No public speakers or comments submitted

Equity in Student Achievement

The Rochester Board of Education's Equity in Student Achievement Committee will hear presentations on robotics, attendance updates, and quarterly data including freshman GPA, assessment results, and graduation projections. The committee will also consider approving minutes from the April 18 meeting and hear public comments. The meeting may begin with an executive session.

• Robotics presentation (file: Robotics Board Presentation 5.16.23 ESA COW.pdf)
• Attendance updates presentation (file: Attendance Board Presentation 5.16.23 ESA COW.pdf)
• Teaching & Learning quarterly data: freshman GPA, assessment data, graduation projections (file: Quarterly HS Data Board Presentation 5.16.23 ESA COW.pdf)
• Approval of April 18, 2023 ESA COW minutes (motion carried 4-0)
• Public speakers list and written comments

Special Meeting: Budget Adoption

The Board of Education met to approve the budget estimates for the 2023-24 fiscal year. The body also decided on a long-term suspension appeal for a student.

• Adoption of 2023-24 budget with total all funds including ARP at $1,133,850,848
• Allocation of $2,000,000 from Appropriated Fund Balance for food service upgrades
• Reversal of a Superintendent's decision on a long-term suspension appeal (File 289) to a 5-day short-term suspension
• General Fund employee compensation appropriation of $321,447,847
• General Fund benefits appropriation of $160,507,227

Third Budget Deliberation Session

The Rochester Board of Education holds its third budget deliberation session for the 2023-24 school year. The board will discuss the proposed budget, review the Budget Question Log with responses from rounds 1-3, and may enter executive session. The next meeting is the Budget Adoption Vote scheduled for May 9, 2023.

• Third deliberation on the 2023-24 Budget
• Review of Budget Question Log covering rounds 1-3 questions and administration responses
• Possible executive session for personnel matters and legal consultation
• Announcement: Budget Adoption Vote set for Tuesday, May 9, 2023
• Final budget due to City Hall by May 11, 2023

Charter School Public Hearing - Green Tech Rochester Elementary Charter School

The Rochester City School District Board of Education is holding a public hearing to gather community input on the application for Green Tech Rochester Elementary Charter School. The hearing is required by state law and will provide feedback to the SUNY Charter Schools Institute. No speakers or comments were recorded.

• Public hearing for Green Tech Rochester Elementary Charter School
• School plans to open September 2024 in Rochester
• Plans to serve 137 students in grades K-1 in year one
• Plans to serve 461 students in grades K-5 in year five
• No speakers or comments were recorded

Policy Committee of the Whole

The Rochester Board of Education Policy Committee discussed and voted to forward three policies to the full board: Student Publications (5220), Duties of the Superintendent (3120), and Parent Preference/Managed Choice (5153). The committee also reviewed NYSSBA policy recommendations and received no updates from the Code of Conduct Committee. An executive session was held for litigation and legal advice.

• Forwarded Student Publications policy (5220) out of committee
• Forwarded Duties of the Superintendent policy (3120) out of committee
• Forwarded Parent Preference/Managed Choice policy (5153) out of committee
• Reviewed NYSSBA policy recommendations
• Convened executive session for pending litigation and legal advice

The Policy Committee of the Whole approved forwarding three specific policies out of the committee for further action. The committee also reviewed updates regarding NYSSBA policy recommendations and discussed parent preference and managed choice guidelines.

• Approved agenda (6-0)
• Approved April 11, 2023 meeting minutes (6-0)
• Forwarded Student Publications (5220) policy out of committee (7-0)
• Forwarded Duties of the Superintendent (3120) policy out of committee (7-0)
• Forwarded Parent Preference/Managed Choice (5153) policy out of committee (7-0)
• Convened into Executive Session at 7:04pm (6-0)
• Exited Executive Session at 8:23pm (6-0)

April Business Meeting

The Rochester Board of Education met on April 27, 2023 to accept the unaudited April 2023 Financial Report, the March 2023 Claims Auditor Report, and the Quarter 1‑3 Change Order Reports for 2022‑23. The meeting included an executive session to discuss confidential personnel matters, followed by a return to the regular session. The Board also acted on a consent agenda covering staff retirements, resignations, and unpaid leaves of absence.

• Accepted the unaudited April 2023 Financial Report, March 2023 Claims Auditor Report, and Q1‑3 Change Order Reports (2022‑23)
• Conduced an executive session to discuss demotion, discipline, suspension, dismissal, or removal of a particular person and other confidential student matters
• Approved retirements for five staff members (e.g., Daryl Smith, Kathleen Baleno, Sheila Watkins)
• Approved resignations for six staff members (e.g., Jeffrey Wheaton, Monique Ridgeway, Niamatullah Habib)
• Granted unpaid leaves of absence for six employees (e.g., Elyse Harzynski, Irene Johnson, Bridget Dutcher)

Code of Conduct Public Hearing

The Rochester Board of Education is holding a public hearing to discuss proposed changes to the District's Code of Conduct Policy (Policy 1400). The meeting will include opportunities for public comment in person or virtually, with sign-up required by noon on the day of the hearing. This is a discussion item, not a final vote.

• Public hearing on proposed changes to Code of Conduct Policy 1400
• Attachments include tracked changes, clean copy, and current policy PDFs
• Speakers may sign up to speak or submit written comments by email or phone
• Virtual participation available via Zoom for those who request it
• Live stream on YouTube, Facebook, and RCSD TV

Second Budget Deliberation Session

The Rochester City School District Board of Education held a second budget deliberation session to discuss the 2023-24 proposed budget. The meeting included presentations on school profiles, position summaries, and a question-and-answer log with the administration. The board may enter executive session to discuss personnel matters.

• Second Budget Deliberation Session
• Discussion of 2023-24 budget chapters and position summaries
• Presentation on movement of positions from federal stimulus to general fund
• Board Budget Question Log: Round 1 and Round 2 responses
• Potential executive session for personnel discussions

Finance and Resource Allocation Committee of the Whole

The Rochester City School District Finance and Resource Allocation Committee approved the minutes from a previous meeting, reviewed financial reports including a claims audit and quarterly change orders, and adopted decisions on student suspension appeals. The committee also discussed the upcoming budget and forwarded reports to the next business meeting.

• Adopted decisions on long-term suspension appeals (Resolution 2022-23: 582)
• Forwarded financial reports to the April 27 Business Meeting
• Reviewed Claims Audit Report with Nawrocki Smith LLP
• Reviewed 1st, 2nd, and 3rd Quarter 2022-23 Change Order Reports
• Discussed 2023-24 Budget

April Budget Deliberation Session

The Rochester City School District Board of Education held its first budget deliberation session for the 2023-24 school year. The meeting focused on the administration section of the budget and included a question-and-answer session between the Board and district administration.

• First budget deliberation session for 2023-24
• Discussion on Administration Management section (p. 114-194)
• Board Budget Question Log: Round 1 questions and responses
• Potential executive session for personnel and legal matters
• Next deliberation scheduled for April 26, 2023

The Board conducted its first deliberation on the 2023-24 budget, including a review of the budget question log. No substantive votes or budget approvals were recorded during this session.

Special Meeting to Convene for Consideration of Resolutions

The Rochester Board of Education approved the termination of two employees and appointed 20 staff members to various positions, including teaching assistants, administrators, and civil service roles.

• Termination of Donna McGowan (School No. 39) and Nicole Goddard (School No. 12)
• Appointment of Jennifer Roy as Elementary teacher at School No. 39 ($61,164/yr.)
• Appointment of Mia Sinclair as Acting Assistant Principal at School No. 34 ($97,592/yr.)
• Provisional appointment of 13 staff to Civil Service titles
• Permanent appointment of 15 staff to classified Civil Service titles

The Board approved nine resolutions regarding staff terminations, appointments, retirements, and resignations. Superintendent Peluso and State Monitor Dr. Jallow also presented the 2023-2024 budget.

• Approved terminations (Resolution 2022-23: 572) (5-0)
• Approved professional educator appointments (Resolution 2022-23: 573) (5-0)
• Approved School Instructor appointments (Resolution 2022-23: 574) (5-0)
• Approved acting administrative appointments (Resolution 2022-23: 575) (5-0)
• Approved provisional Competitive Civil Service appointments (Resolution 2022-23: 576) (5-0)
• Approved permanent classified Civil Service appointments (Resolution 2022-23: 577) (5-0)
• Approved retirements (Resolution 2022-23: 578) (5-0)
• Approved resignations (Resolution 2022-23: 579) (5-0)

Equity in Student Achievement

The Rochester Board of Education's Equity in Student Achievement Committee will hear Teaching & Learning updates on curriculum and instruction, and School Chiefs will present data on student outcomes. The meeting also includes approval of previous minutes and possible entry into executive session. No public speakers or comments were submitted.

• Approval of minutes from the March 28, 2023 ESA Committee meeting
• Discussion of Teaching & Learning updates: scope and landscape of curriculum and instruction
• School Chief's Network data presentations (English, Spanish, Nepali, Arabic, Somali)
• Possible executive session to discuss personnel or legal matters
• No public speakers or written comments received

The committee approved the minutes from the March 28, 2023 meeting. Members discussed curriculum standards, the process for textbook removal, and student attendance and suspension data.

• Approved March 28, 2023 ESA COW minutes (6-0)

2023-24 Public Budget Hearing

The Rochester City School District Board of Education will conduct a public budget hearing on April 12, 2023 at 5:30 p.m. to gather feedback on the proposed 2023‑24 budget. Only the district budget may be addressed, and participants must sign up by noon on the hearing day via email or phone. Draft budget documents and grant information are posted on the district website. The agenda also includes an executive session and announces the next budget deliberation session on April 20, 2023.

• Public Budget Hearing – April 12, 2023, 5:30 p.m., Zoom and in‑person at Conference Room 3A/B, 131 West Broad Street, Rochester, NY
• Draft 2023‑24 Budget Book submitted to the Board on March 23, 2023 (available online)
• Public comment sign‑up required by noon on April 12 via [email protected] or 585‑262‑8525
• Executive session to discuss appointment of a specific individual and General Counsel matters
• Announcement of next Budget Deliberation Session – Thursday, April 20, 2023 at 5:30 p.m.

The board held a public hearing to present the proposed 2023-24 fiscal year budget. Parents provided comments regarding special education, budget transparency, and student services. No formal votes or budget approvals were recorded during this session.

Policy Committee of the Whole

The Policy Committee of the Whole reviewed and forwarded multiple proposed policy changes for further action. These include updates to library selection, student goals, publications, and health policies.

• Forwarded Library Selection (4513) policy
• Forwarded Student Policies Goals (5000) policy
• Forwarded Student with HIV-Related Illness Policy (5191), including a name change to Individuals with HIV-Related Illness and number change to 0150
• Forwarded Student Publications Policy (5220)
• Presented Code of Conduct (1400) updates

The Policy Committee of the Whole approved forwarding four specific policies out of committee for further action. Members also discussed proposed changes to the Parent Preference/Managed Choice policy regarding neighborhood zones and transportation.

• Approved forwarding Library Selection (4513) out of committee (4-0)
• Approved forwarding Student Policies Goals (5000) out of committee (4-0)
• Approved forwarding Student with HIV-Related Illness (5191) out of committee, including name change to Individuals with HIV-Related Illness and number change to 0150 (4-0)
• Approved forwarding Student Publications (5220) out of committee (4-0)
• Approved March 7, 2023 meeting minutes (4-0)

Special Meeting to Convene for Consideration of Resolutions

The Rochester City School District Board of Education approved the hiring of several staff members, including teaching assistants, substitute teachers, and administrative assistants, and accepted resignations for retirement and other reasons.

• Hires 3 teaching assistants at $18.45-$19.87/hr
• Hires 1 contract substitute teacher at $53,742/yr
• Hires 2 assistant principals at $78,657-$89,066/yr
• Accepts 3 resignations for retirement
• Amends 5 prior resolutions regarding staff hires and resignations

The Board of Education approved an amended budget calendar for 2023-24. The board also approved several personnel appointments, resignations, and additional pay for specific school programs. One resolution regarding additional pay for John Walton Spencer was withdrawn.

• Approved updated 2023-24 Budget Calendar (6-0)
• Approved professional educator appointments (6-0)
• Approved contract substitute emergency conditional hires (6-0)
• Approved acting administrative and civil service appointments (6-0)
• Accepted retirements and resignations (6-0)
• Withdrawn: Additional pay for John Walton Spencer (Resolution 2022-23: 566)
• Approved additional pay for afterschool and enrichment programs (6-0)
• Adopted decisions on long-term suspension appeals (6-0)

Equity in Student Achievement

The Equity in Student Achievement Committee met to review previous meeting minutes and discuss upcoming educational initiatives. Discussion topics included a presentation on summer learning and an overview of student placement data.

• Review and acceptance of the February 28, 2023, meeting minutes
• Discussion regarding Summer Learning
• Presentation on Student Placement Overview & Data

The committee approved the minutes from the February 28, 2023 meeting. Members discussed summer learning programming for elementary, middle, and high school students and reviewed student placement data for the 'School of Choice' process.

• Approved February 28, 2023 ESA COW minutes (6-0)

March Business Meeting

The Rochester Board of Education accepted the Office of the Auditor General's audit plan and the unaudited January and February 2023 financial reports. The meeting also included the approval of several personnel resolutions, including retirements and unpaid leaves of absence.

• Accept Office of Auditor General Risk Assessment and Audit Plan
• Accept Unaudited January and February 2023 Financial Reports
• Accept Final Payment to Concord Electric Corporation (School No. 12) ($36,036.00)
• Accept Resignations for Retirement Purposes
• Grant Unpaid Leaves of Absence

The Board of Education approved the 2023-2024 school calendar and several renovation contracts for School 28, School 39, Charlotte Campus, and Joseph C Wilson Foundation Academy. The Board also accepted the Office of Auditor General's audit plan and unaudited financial reports for January and February 2023.

• Approved 2023-2024 School Calendar (7-0)
• Approved renovation contracts for School 28, School 39, Charlotte Campus, and Joseph C Wilson Foundation Academy (7-0)
• Accepted Office of Auditor General Risk Assessment and Audit Plan (7-0)
• Accepted Unaudited January 2023 and February 2023 Financial Reports (7-0)
• Approved final payment to Concord Electric Corporation for School No. 12 (7-0)
• Authorized agreement with Employee Network, Inc. (7-0)
• Authorized agreement with Crisis Prevention Institute, Inc. (7-0)
• Approved additional pay for parent classes and home repair courses at East (7-0)

HR Committee of the Whole

The HR Committee of the Whole met on March 21 2023 and accepted the minutes from the January 24 2023 meeting. Members reviewed staffing and recruitment updates, including staff spotlight, vacancy information, recruitment and retention efforts, and affinity groups. The board indicated it might enter executive session to consider the appointment of a specific individual and matters with the General Counsel. A board‑wide survey was completed and the meeting was adjourned.

• Accept minutes from the January 24 2023 HR Committee of the Whole
• Discuss staff spotlight, vacancy updates, recruitment & retention, and affinity groups
• Potential executive‑session to consider appointment of a specific individual and General Counsel matters
• Commissioner Board Meeting Survey completed
• Motion to adjourn passed

The committee approved the minutes from the January 24, 2023 meeting. Members received presentations on staffing, recruitment, and retention updates. No other substantive actions were taken.

• Accepted January 24, 2023 HR COW minutes (4-0)

2023-24 Public Budget Seminar

The Board of Education and Department of Finance will provide an overview of how funding is allocated for the upcoming school year. The session includes a presentation on equitable resource allocation and a community question-and-answer period.

• Overview of 2023-24 budget funding allocation
• Community Q&A regarding district resources

The district conducted a public budget webinar featuring presentations on funding and staffing. No formal votes or policy decisions were recorded in the minutes.

Audit Committee Meeting of the Whole

The committee approved several audit reports and adopted decisions regarding long-term suspension appeals. Members also voted to waive the 48-hour submission rule for walk-on resolutions and approved acting administrative assignments.

• Approved February 7, 2023 meeting minutes (6-0)
• Adopted decisions on long-term suspension appeals Resolution 2022-23: 495 (6-0)
• Waived 48-hour submission rule for walk-on resolutions per Policy 2300 (6-0)
• Approved acting administrative assignments Resolution 2022-23: 496 (6-0)
• Accepted Franklin Student Activity Fund, Monroe Student Activity Fund, and Professional Service Contracts Audit Follow Up reports (6-0)
• Approved convening into Executive Session (6-0)

Policy Committee of the Whole

The Policy Committee reviewed and voted to forward the Fund Balance Policy (6500) out of committee. They also discussed the Code of Conduct Committee and policy deliverables. No public speakers or written comments were submitted. The meeting included approval of prior minutes and entry into executive session.

• Review and motion to forward Fund Balance Policy (6500) out of committee
• Discussion of Code of Conduct Committee
• Discussion of policy deliverables linked to financial, academic, equity, and school climate goals
• Approval of minutes from the February 7, 2023 Policy COW meeting
• Executive session to discuss personnel and matters with General Counsel

The Policy Committee of the Whole approved the minutes from the February 7, 2023 meeting and forwarded the Fund Balance Policy (6500) out of the committee. Members discussed potential language regarding the use of additional cash to pay down long-term debt.

• Approved Policy COW Meeting Agenda (6-0)
• Approved February 7, 2023 Policy COW Meeting minutes (6-0)
• Forwarded Fund Balance Policy (6500) out of the Policy Committee (6-0)

Special Meeting to Convene for Consideration of Resolutions

The Rochester Board of Education approved administrative appointments, civil service hires, and contract substitutes. The board also accepted 20 retirements and voted 5-0 on all items.

• Appointed Cory Gross as Principal at NorthSTAR ($105,000/yr.)
• Appointed Edward Mascadri as Principal at East Upper ($136,658/yr.)
• Accepted 20 retirements including Anthony George (Art) and D'Onnarae Johnson (Principal)
• Appointed Joshua Kandefer as Cleaner at Edison ($16.39/hr.)
• Appointed Patricia Morales-Kakuda as Contract Substitute at School No. 10 ($79,853/yr.)

The Board of Education approved 13 resolutions regarding staff appointments, retirements, and additional pay. All motions passed with a 5-0 vote.

• Approved acting administrative appointments (5-0)
• Approved administrative area appointments (5-0)
• Approved permanent civil service appointments (5-0)
• Accepted staff retirements (5-0)
• Approved contract substitutes and emergency conditional hires (5-0)
• Approved provisional competitive civil service appointments (5-0)
• Accepted staff resignations (5-0)
• Authorized additional pay for Pinnacle School no. 35 and Abraham Lincoln School no. 22 (5-0)

Equity in Student Achievement

The Rochester Board of Education's Equity in Student Achievement Committee met on Feb 28, 2023. They approved the minutes from the January 17 meeting. The main discussion topic was Teaching & Learning Updates, focusing on the Course Catalog and Career & Technical Education (CTE). The committee also entered executive session to discuss personnel matters and legal issues. No public speakers or comments were received.

• Approved minutes from the January 17, 2023 ESA COW meeting (motion carried 5-0).
• Discussion and presentation on Teaching & Learning Updates: Course Catalog and Career & Technical Education (CTE).
• Executive session scheduled for appointment of specific individual and matters with General Counsel.
• No public speakers or written comments submitted.
• Board meeting survey (procedural item).

The committee approved the minutes from the January 17, 2023 meeting. Members received presentations on the current course catalog and Career & Technical Education (CTE) goals for 2022-2028. No other substantive decisions were made.

• Approved minutes from January 17, 2023 ESA COW (5-0)

February Business Meeting

The Rochester Board of Education met to review various administrative and personnel matters. The meeting included the appointment of an acting District Clerk and several consent agenda items regarding staff changes.

• Appointed Anissa Henry-Wheeler as acting District Clerk
• Granted unpaid leaves of absence to Ariana Cunningham, Lisa Coleman, and Alii Farrell
• Accepted 14 employee retirements
• Accepted 8 employee resignations
• Amended effective dates for Barbara Fagan-Zelazny and Tiffany Mincey

The Board of Education approved contract awards for renovations at the Dr. Freddie Thomas Campus and School No. 35. The Board also approved a series of human capital resolutions regarding hires, tenures, and terminations, while tabling one permanent civil service appointment.

• Appointed Anissa Henry-Wheeler as acting District Clerk (6-1)
• Approved unpaid leaves, retirements, and resignations (7-0)
• Approved contract substitutes and provisional civil service appointments (7-0)
• Approved permanent civil service appointments for Resolution 450(a) (7-0)
• Tabled permanent civil service appointments for Resolution 450(b) (7-0)
• Approved tenure and terminations (7-0)
• Authorized additional pay for EAST curriculum review and academic support (4-3)
• Approved renovation contracts for Dr. Freddie Thomas Campus (7-0) and School No. 35 (6-1)

Finance and Resource Allocation Committee of the Whole

The Finance and Resource Allocation Committee of the Whole accepted an updated 2023-24 budget calendar and reviewed the superintendent's budget presentation. They also discussed financial resolutions for March 2023, the fund balance policy, and the capital improvement program. Reports on Medicaid compliance and relief funds were presented. The board may have entered executive session for personnel or legal matters.

• Accepted updated 2023-24 Budget Calendar by vote
• Reviewed Superintendent 2023-24 Budget Presentation
• Discussed Financial Resolution Review for March 2023
• Presented Capital Improvement Program (CIP) documents
• Presented Quarter 1 and Quarter 2 Medicaid Compliance Report

Audit Committee Meeting of the Whole

The Audit Committee voted to adopt decisions on three long-term suspension appeals, upholding two and reducing one penalty. The committee also approved amended 2023 Legislative Priorities and accepted a Graduation Audit Follow Up Report. The meeting included an executive session closed to the public.

• Adopted decisions on suspension appeals (cases 132, 139, 143) — upheld two, reduced one to 30 days
• Approved amended 2023 Legislative Priorities
• Accepted Graduation Audit Follow Up Report
• Held executive session for personnel and legal matters
• No speakers or public comments were submitted

The Audit Committee approved the adoption of decisions regarding long-term suspension appeals. The committee also accepted the Graduation Audit Follow Up Report and approved the minutes from the December 6, 2022 meeting.

• Approved minutes from December 6, 2022 Audit COW (7-0)
• Adopted decisions on long-term suspension appeals Resolution 2022-23: 442 (7-0)
• Accepted Graduation Audit Follow Up Report (7-0)
• Convened into Executive Session at 8:06 PM (7-0)
• Ended Executive Session and returned to Open Session at 10:31 PM (5-0)

Policy Committee of the Whole

The Rochester Board of Education Policy Committee of the Whole discussed and voted to forward multiple policies to the full board, including a new Equity and Educational Excellence Policy (0201) and several Superintendent-related policies (3000 series). The committee recommended rescinding the Superintendent's Contract (3130), Superintendent's Compensation and Benefits (3131), and Administrative Organization (3200). All forwarded motions carried. The committee also reviewed the NYSSBA policy recommendations (no updates) and discussed the Code of Conduct Committee.

• Forwarded Equity and Educational Excellence Policy (0201) out of committee (motion carried).
• Forwarded Superintendent of Schools (3100), Recruitment of the Superintendent (3111) out of committee.
• Forwarded Superintendent's Contract (3130) and Compensation/Benefits (3131) with recommendation to rescind.
• Forwarded Administrative Organization (3200) with recommendation to rescind.
• Discussed School Board Conferences, Conventions, Workshops (2521) and forwarded out of committee.

The Policy Committee of the Whole voted to forward numerous policies regarding equity, superintendent administration, and employee guidelines out of committee. Several policies were forwarded with recommendations to be rescinded. The committee also approved the minutes from the January 22, 2023 meeting.

• Forwarded Equity and Educational Excellence Policy (0201) (7-0)
• Forwarded School Board Conferences, Conventions, Workshops (2521) (6-0)
• Forwarded Superintendent of Schools (3100) (7-0)
• Forwarded Recruitment of the Superintendent (3111) (7-0)
• Forwarded Superintendent’s Contract (3130) with recommendation to rescind (7-0)
• Forwarded Superintendents Compensation and Benefits (3131) with recommendation to rescind (7-0)
• Forwarded Administrative Organization (3200) with recommendation to rescind (7-0)
• Forwarded Domestic Partner Benefits Policy (9540) with recommendation to rescind (6-1)

**TRAINING** Sample Business Meeting

The Rochester Board of Education approved final payments for electrical and mechanical work at three school sites. The meeting also included reports from various committees and the acceptance of resignations and unpaid leaves.

• Final payment of $10,227.80 to Concord Electric Corporation for School 12
• Final payment of $3,603.75 to Erie Electric Corporation for Franklin Campus
• Final payment of $20,895.75 to Lloyd Mechanical Co., LLC for Dr. Freddie Thomas Learning Center
• Acceptance of resignations for 10 district staff members
• Approval of unpaid leaves of absence for 2 staff members

Public Hearing - School Board Policy 2350, Videoconferencing

The Rochester Board of Education is holding a public hearing to discuss School Board Policy 2350, Videoconferencing. The meeting includes a policy update presentation and a review of the policy text.

• Public hearing on School Board Policy 2350, Videoconferencing

January Business Meeting

The Rochester Board of Education approved the minutes from the October 20, 2022 meeting and the January 10, 2023 charter school hearing. The board also accepted the amended 2023 legislative priorities and the unaudited December 2022 financial report. A consent agenda was approved, which included a final payment of $2,448.70 to Erie Electric Corporation for School No. 39 and the granting of tenure to seven employees.

• Approval of October 20, 2022 and January 10, 2023 meeting minutes
• Acceptance of amended 2023 Legislative Priorities
• Acceptance of unaudited December 2022 financial report
• Final payment of $2,448.70 to Erie Electric Corporation (School No. 39)
• Tenure granted to seven employees including Mario Belcufine and Crystal Clark

The Board of Education approved amended 2023 legislative priorities and the unaudited December 2022 financial report. The board also passed several personnel resolutions and authorized additional pay for curriculum work at East EPO.

• Approved Amended 2023 Legislative Priorities (5-0)
• Accepted Unaudited December 2022 Financial Report and Change Order Reports (5-0)
• Approved final payment to Erie Electric Corporation for School No. 39 (6-0)
• Approved tenure, resignations, retirements, and unpaid leaves (6-0)
• Approved Civil Service and grant-funded appointments (6-0)
• Authorized additional pay for curriculum writing, review, and activity planning at East (6-0)
• Authorized Memorandum of Agreement with University of Rochester for MLHS Program (6-0)
• Approved minutes from October 20, 2022 meeting and January 10, 2023 hearing (6-0)

HR Committee of the Whole

The Rochester City School District HR Committee of the Whole met on January 24, 2023, to review minutes, introduce a parent representative, and discuss staff retention and staffing updates. The meeting concluded with a motion to adjourn at 6:26 p.m.

• Acceptance of November 15, 2023 HR Committee minutes
• Introduction of HR Parent Representative
• Discussion on staff retention and staffing updates
• Executive session to discuss personnel appointments and General Counsel matters

The committee accepted the minutes from the November 15, 2023 meeting. Chief of Human Capital Dr. Chris Miller presented data on staff retention, reporting a 3% vacancy rate for staff and a 2% vacancy rate for teachers. No other substantive decisions were made.

• Approved minutes from November 15, 2023 (6-0)

Special Meeting to Convene for Consideration of Resolutions

The Rochester Board of Education held a special meeting to consider a series of resolutions appointing individuals to various positions. The board provisionally appointed competitive civil service titles, appointed professional educators, contract substitutes, and non‑tenure home hospital teachers. It also made provisional and permanent civil service appointments. All motions carried.

• Provisional appointment of Amorette Miller as Director of Recruitment, Salary $105,000/yr
• Professional educator appointments, e.g., Amanda Forkner (Elementary 1‑6) Salary $71,273/yr
• Contract substitute hires, e.g., Norelis Hernandez‑Bello (Childhood Ed 1‑6) Salary $49,672/yr
• Home Hospital Teacher appointments, e.g., Craig Charles (Business 7‑12) Salary $56,243/yr
• Permanent civil service appointment of Arnaldo Bonilla as Cleaner Salary $16.39/hr

The Board of Education approved 11 resolutions regarding staff appointments, resignations, and terminations. All motions passed with unanimous 7-0 votes.

• Approved provisional competitive civil service appointments (7-0)
• Approved professional educator area appointments (7-0)
• Approved contract substitute emergency conditional hires (7-0)
• Approved home hospital teacher appointments (7-0)
• Approved CSE/CPSE Chairperson/LEA Representative appointments (7-0)
• Approved permanent civil service appointments (7-0)
• Accepted staff retirements and resignations (7-0)
• Approved staff terminations and long-term suspension appeal decisions (7-0)

Equity in Student Achievement

The Rochester City School District Board of Education approved the minutes from a previous meeting and discussed updates on curriculum, instruction, and assessment, as well as the Academic & Fiscal Plan. The meeting concluded with a motion to adjourn.

• Approved minutes from December 13, 2022 ESA COW
• Discussion on Teaching & Learning Updates
• Discussion on Academic & Fiscal Plan Update
• Executive session regarding personnel and legal matters
• Adjournment at 6:28 p.m.

The committee approved the minutes from the December 13, 2022 meeting. Members discussed teaching and learning updates, including student assessments and chronic absenteeism, but took no formal action on these topics.

• Approved minutes from December 13, 2022 ESA COW (7-0)

Charter School Public Hearing - University Preparatory Charter School for Young Men

The Rochester Board of Education is conducting a public hearing on the charter renewal application for University Preparatory Charter School for Young Men. The school seeks a five‑year renewal beginning August 1, 2023, expanding enrollment to 525 students in grades 6‑12. It also proposes moving from 1290 Lake Avenue, Rochester to 3000 East Ridge Road, Irondequoit. The hearing is intended to collect community input for the New York State Education Department.

• Public hearing on charter renewal application for University Preparatory Charter School for Young Men
• Proposed five‑year charter renewal starting August 1, 2023, expanding capacity to 525 students (grades 6‑12)
• Proposed relocation from 1290 Lake Avenue, Rochester to 3000 East Ridge Road, Irondequoit
• Collecting community comments for the New York State Education Department

The Board of Education conducted a public hearing regarding the University Preparatory Charter School for Young Men. No speakers or comments were recorded during the session. The matter is slated for Board approval at the January 26, 2023 Board Business Meeting.

Community and Intergovernmental Relations Committee of the Whole

The Rochester City School District Board approved its meeting agenda and minutes, adopted decisions on two long‑term suspension appeals, and waived the 48‑hour submission rule for walk‑on resolutions. It also approved the 2023 legislative priorities for a February breakfast and authorized an intermunicipal agreement with the City of Rochester Police Department to fund uniformed officer presence at selected schools for up to $370,000. The meeting concluded with a poll and an executive‑session discussion before adjourning.

• Approve the CIGR COW meeting agenda
• Approve minutes from the November 3, 2022 CIGR COW meeting
• Formally adopt decisions on two long‑term suspension appeals (cases 113 and 120)
• Waive the 48‑hour submission rule for "walk‑on" resolutions
• Authorize Intermunicipal Agreement with City of Rochester Police Department for up to $370,000

The Committee approved the legislative priorities for the February 11, 2023 Legislative Breakfast and authorized an intermunicipal agreement with the City of Rochester Police Department. The Board also formally adopted decisions regarding long-term suspension appeals.

• Approved Legislative Priorities for February 11, 2023 Legislative Breakfast (7-0)
• Authorized Intermunicipal Agreement with City of Rochester Police Department (7-0)
• Adopted decisions on long-term suspension appeals Resolution 2022-23: 360 (7-0)
• Approved November 3, 2022 meeting minutes (7-0)
• Approved meeting agenda (6-0)

Policy Committee of the Whole

The Rochester City School District Policy Committee of the Whole met on Jan. 10, 2023, called the meeting to order, approved its agenda, and adopted the minutes from the Dec. 6, 2022 meeting. In new business, the board discussed a Support Services presentation and voted to forward eight specific policies—Health and Safety (8100), Safe Schools (8135), Cell Phone Policy (8332), Video Cameras on School Buses (8414.4), "Charging" School Meals (8505), Medicaid Compliance (8600), and Recycling Program (8910)—out of the committee. The board also amended Videoconferencing (2350) and forwarded it as Videoconferencing of Board Members (policy 2325). The meeting concluded with motions to enter and exit executive session.

• Motion to forward Health and Safety (8100) out of the Policy Committee
• Motion to forward Safe Schools (8135) out of the Policy Committee
• Motion to forward Cell Phone Policy (8332) out of the Policy Committee
• Motion to forward Video Cameras on School Buses (8414.4) out of the Policy Committee
• Motion to amend and forward Videoconferencing (2350) as Videoconferencing of Board Members (2325)

The Policy Committee approved the forwarding of seven policies related to health, safety, and school services to the full board. The committee also amended and forwarded the Videoconferencing policy. Minutes from the December 6, 2022 meeting were approved.

• Approved minutes from December 6, 2022 Policy COW Meeting (5-0)
• Forwarded Health and Safety (8100) out of committee (6-0)
• Forwarded Safe Schools (8135) out of committee (6-0)
• Forwarded Cell Phone Policy (8332) out of committee (6-0)
• Forwarded Video Cameras on School Buses (8414.4) out of committee (6-0)
• Forwarded 'Charging' School Meals and Prohibition Against Shaming (8505) out of committee (6-0)
• Forwarded Medicaid Compliance for Health-Related Services (8600) out of committee (6-0)
• Forwarded Recycling Program (8910) out of committee (6-0)

January 3, 2023 Organizational Meeting

The Rochester City School District Board of Education held its organizational meeting to elect officers and assign committee chairs for the year. The board also reappointed the Director of Procurement & Supply as Purchasing Agent and appointed Nawrocki Smith LLP as the Claims Auditor.

• Election of Cynthia Elliott as Board President
• Election of Beatriz LeBron as Board Vice President
• Appointment of Nawrocki Smith LLP as Claims Auditor
• Reappointment of Director of Procurement & Supply as Purchasing Agent
• Assignment of committee chairs for Audit, Finance, and Policy

The Board of Education held its organizational meeting to elect leadership and committee chairs for 2023. The board also approved a series of administrative resolutions to designate district officers and coordinators.

• Appointed Cynthia Elliott as Board President (7-0)
• Appointed Beatriz LeBron as Board Vice President (7-0)
• Appointed James Patterson as Audit Committee Chair (7-0)
• Appointed Ricardo Adams as Community and Intergovernmental Relations Committee Chair (7-0)
• Appointed Camille Simmons as Equity in Student Achievement Committee Chair (7-0)
• Appointed Beatriz LeBron as Finance and Resource Allocation and Human Resources Committee Chair (7-0)
• Appointed Willa Powell as Policy Development and Review Committee Chair (7-0)
• Approved 18 administrative resolutions including designating a Purchasing Agent, Claims Auditor, and Title IX Officer (7-0 each)