Williamsville Central School District public meetings in 2023

REGULAR BOARD MEETING AGENDA 7:00 PM

This regular board meeting includes informational reports on staffing projections, class sizes, and the annual claims auditor report, plus a presentation from Erie 1 BOCES. The board will also enter executive session to discuss employment matters. No votes on specific contracts or policies are scheduled.

• Proposed executive session for employment matters
• Presentation on Erie 1 BOCES student programs and partnership
• 2023-2024 staffing and class size report reviewed
• Staffing projections for 2024-2025 presented for budget development
• Annual claims auditor report for July 2022–June 2023 presented

The Board of Education approved a series of HVAC filter bid awards totaling $16,528.18. The Board also approved tenure recommendations and a comprehensive list of certified and classified staff personnel changes. Other actions included the approval of the November 14, 2023, meeting minutes.

• Approved HVAC filter bids totaling $16,528.18
• Approved tenure recommendations
• Approved November 14, 2023, Regular Board Meeting minutes
• Approved certified staff personnel changes, including 501 co/extra-curricular activity assignments
• Approved classified support-staff personnel changes, including 18 appointments
• Approved motion to enter executive session to discuss employment matters (Unanimous)
• Approved motion to return to public session (Unanimous)

REGULAR BOARD MEETING AGENDA 7:00 PM

The Williamsville Central School District Board of Education will hear a presentation on five-year enrollment projections (2024-2029) by Dr. Steven Grossman, costing $5,200, and their impact on open enrollment. The board will also review the 2022-2023 audit showing an $11.2 million addition to fund balance, discuss a DEI calendar subcommittee proposal, and begin 2024-25 budget planning. A public expression period and a proposed executive session at 6:00 PM for employment and collective negotiations precede the regular meeting.

• Presentation on enrollment projections and impact on open enrollment (Dr. Steven Grossman, $5,200)
• 2022-2023 audit report showing $11.2 million addition to fund balance
• Review of DEI calendar subcommittee proposal
• 2024-25 budget planning review with historical budget increases/decreases
• Public expression period (three-minute limit, pre-registration required)

The Board of Education approved the minutes from the October 10, 2023 meeting and a series of certified and classified staff personnel actions. The meeting included reports on enrollment projections and 2024-2025 budget planning. No vote tally was recorded for the personnel or minutes approvals.

• Approved minutes of the October 10, 2023 Regular Board Meeting
• Approved certified staff personnel actions, including 31 winter coaches and 501 co/extra-curricular assignments
• Approved classified support-staff personnel actions, including 17 appointments and 12 resignations/retirements
• Approved tenure recommendations
• Approved motion to enter executive session for employment and collective negotiations (Unanimous)
• Approved motion to return to public session (Unanimous)

Williamsville Central School District - Policy Series 7000 Committee Meeting 2:00-4:00 PM

The Policy Series 7000 Committee is meeting to review district policies regarding students. The session includes a review of the 83 policies currently listed under the Students section.

• Review of 83 policies in the 7000 Series (Students)

REGULAR BOARD MEETING AGENDA 7:00 PM

The Williamsville Central School District Board of Education will hold a regular meeting on October 10, 2023, starting with a proposed executive session for employment and litigation matters. The main public item is an external audit presentation by Drescher & Malecki covering the district's 2022-2023 financial statements, required by law. The board will also receive a community update from the superintendent, recognize School Board Appreciation Week, and allow public expression on agenda items.

• External audit presentation for 2022-2023 fiscal year by Jared Pickard, Drescher & Malecki
• Proposed executive session to discuss employment matters and current litigation
• Recognition of School Board Appreciation Week (October 14-18)
• Community update from Superintendent Dr. Brown-Hall
• Public expression period (three minutes per speaker, pre-registration required)

The Board of Education received a presentation on the District's financial condition for the period of July 1, 2022, to June 30, 2023. Members discussed amending policy #1510 to allow a second public expression period at the end of meetings. No formal votes were taken on policy changes during this session.

• Approved motion to enter executive session to discuss litigation and employment (Unanimous)
• Approved motion to return to public session (Unanimous)

Williamsville Central School District - Audit Committee Meeting 5:00 PM

The Williamsville Central School District Audit Committee met to review results of the external audit for the 2022-2023 school year, conducted by Drescher and Malecki LLP. The audit report is in draft form pending acceptance by the Board of Education. Upon acceptance, the district must submit the audited financial statements to the New York State Education Department and the State Comptroller.

• Auditor reviewed results of the 2022-2023 financial audit
• Audit report is in draft form until Board of Education accepts it
• District must submit audited financial statements, Board approval, and any management letter or corrective action plan to state agencies
• Final audit will be posted on the district website
• Meeting attended by committee members and auditor Carl A. Widmer, CPA

REGULAR BOARD MEETING AGENDA 7:00 PM

This is a largely procedural meeting with a proposed executive session to discuss employment matters and litigation, followed by the regular agenda including public expression, recognition, and a review of the 2023-2024 Board Goals implementation plans. No major decisions or new business items are listed.

• Proposed executive session at 6:00 PM for employment and litigation discussions
• Public expression period with pre-registration required (three-minute limit)
• Review of Board Goals and Implementation Plans for 2023-2024
• Upcoming community forum on September 30 at East HS Commons
• School visitation schedule for 2023-2024 academic year

The Board of Education held an executive session to discuss employment matters and current litigation. The remainder of the meeting consisted of reports and informational updates regarding school operations and curriculum.

• Approved motion to enter executive session to discuss litigation and employment (Unanimous)
• Approved motion to return to public session (Unanimous)

REGULAR BOARD MEETING AGENDA 7:00 PM

The Williamsville Central School District Board of Education is holding a public hearing on the 2023-2024 District Safety Plan, with a 30-day public comment period beginning August 8. The board will also consider consent items including donations and a bid award for physical education supplies, and recognize the East HS boys tennis team as Section VI champions.

• Public hearing and 30-day comment period for 2023-2024 District Safety Plan (comments to [email protected])
• Donation of $1,000 from NYSIR for district wellness initiatives
• Donation of a baby grand piano (approx. $1,000 value) from Kenmore United Methodist Church to South HS music program
• Bid award for Physical Education supplies totaling $14,714.46 to multiple vendors (BSN Sports, Gopher Sports, etc.)
• Recognition of East HS boys tennis team as Section VI team champions

The Board of Education unanimously approved a consent agenda covering personnel appointments, business items, and special education reports. The Board also approved the minutes from the July 5, 2023, organizational meeting. A 30-day public comment period for the 2023-2024 district-wide safety plan began on August 8.

• Approved consent agenda including personnel appointments, business items, and special needs reports (Unanimous)
• Approved $14,714.46 in bids for physical education supplies (Unanimous)
• Accepted $1,000 donation from NYSIR for school wellness initiatives (Unanimous)
• Accepted donation of a baby grand piano for South HS music program (Unanimous)
• Approved property tax settlement and transfer for 136 Ellicott Creek Rd (Unanimous)
• Approved July 5, 2023, organizational meeting minutes (Unanimous)
• Approved agenda order as presented (Unanimous)

Annual Organizational Board Meeting 7:00pm

This is the annual organizational meeting of the Williamsville Central School District Board of Education. The board will elect a President and Vice President for the 2023-2024 year, administer oaths of office to newly elected members and the superintendent, and adopt an election process. A public expression period is also on the agenda.

• Election of Board President for a one-year term (roll call vote)
• Election of Board Vice President for a one-year term (roll call vote)
• Oaths of office administered to three newly elected board members and the superintendent
• Adoption of the election process for board officers
• Public expression period with three-minute limit per speaker and 30-minute total cap

The Board of Education conducted its annual organizational meeting to elect officers and approve annual appointments. Dr. Singh was elected President and Mrs. Kaczmarek-Bogner was elected Vice-President. The Board also approved a list of annual appointments including district officials, legal counsel, and auditors.

• Approved agenda order (Unanimous)
• Adopted the Board election process (Unanimous)
• Elected Dr. Singh as Board President (5-4)
• Elected Mrs. Kaczmarek-Bogner as Board Vice-President (5-3-1)
• Appointed Ms. Bleckinger as Parliamentarian/Timekeeper
• Approved annual appointments for District Clerk, Treasurer, and Purchasing Agent
• Approved legal counsel contracts for Bond, Schoeneck & King; Hawkins, Delafield & Wood; Hodgson Russ; and Harris Beach
• Approved auditor contracts for EFPR Group LLC ($34,450 est.), Drescher & Malecki, LLP ($20,025 est.), and Freed Maxick ($34,400 est.)

Williamsville Central School District - Policy Series 6000 Committee Meeting 2:30 PM

This is a committee meeting of the Williamsville Central School District to review the 44 policies in the Policy Series 6000, which covers Personnel. The meeting is informational and no specific decisions or proposals are listed.

• Review of 44 personnel policies in Series 6000

The committee met to review policies and determine necessary edits. These policies are scheduled for a First Reading at the August 8, 2023 Regular Board meeting, followed by a Second Reading and Adoption at a later date.

• Determined edits will be made to policies reviewed for the August 8, 2023 First Reading

REGULAR BOARD MEETING 7:00 PM

The Williamsville Central School District Board of Education will hold a regular meeting including a proposed executive session for litigation and personnel matters, public expression, and a consent agenda. The consent agenda includes two bid awards: custodial supplies for $134,513.16 and floor care cleaning products for $134,185.50, both awarded to multiple lowest responsible bidders.

• Proposed executive session to discuss current litigation and employee matters
• Bid award for Custodial Supplies totaling $134,513.16 to multiple vendors (e.g., Hill & Markes, Dobmeier Janitorial)
• Bid award for Floor Care & Fill Station Cleaning Products totaling $134,185.50
• Approval of consent items for personnel (certified and classified staff)
• Public expression period with pre-registration required

The Board of Education approved a consent agenda including numerous certified and classified staff appointments, resignations, and leaves of absence. The Board also awarded several bids for custodial, floor care, health medical, and science supplies.

• Approved certified staff personnel actions including 10 probationary and 12 summer school appointments
• Approved classified support-staff personnel actions including 10 appointments and 10 resignations/terminations
• Awarded custodial supplies bid totaling $134,513.16
• Awarded floor care and fill station cleaning products bid totaling $134,185.50
• Awarded health medical supplies bid totaling $17,822.59
• Awarded science supplies bid totaling $15,514.38
• Approved the meeting agenda order (Unanimous)
• Approved recess into executive session to discuss litigation and employment (Unanimous)

Williamsville Central School District - Audit Committee Meeting 5:00 PM

The Williamsville Central School District Audit Committee convened to discuss the external audit performed by Drescher and Malecki. No decisions were made; the meeting was informational and procedural.

• Discussion of external audit results with Drescher and Malecki partner Carl A. Widmer
• No votes, resolutions, or financial actions were taken

The Audit Committee met to review the scope of work for the 2022-2023 annual external audit presented by Drescher and Malecki. Additionally, the committee discussed the district's corrective action plan regarding the New York State Comptroller’s Audit report.

REGULAR BOARD MEETING 7:00 PM

The board will first hold an executive session to discuss litigation and employee matters before reconvening for the regular meeting. The main action is approval of the consent agenda, which includes two bid awards: $230,611 for musical instruments and supplies and $46,506 for printing and mailing services. The public may address the board during the public expression period.

• Proposed executive session for current litigation and employee matters
• Bid award for musical instruments & supplies worth $230,611.13
• Bid award for printing and mailing services worth $46,506.00
• Consent agenda covering personnel and business items
• Public expression period (3-minute limit per speaker)

The Board of Education approved a consent agenda covering personnel changes, special education reports, and several vendor contracts for school supplies. The approved bids include musical instruments, art supplies, and printing services.

• Approved $230,611.13 bid for musical instruments and supplies
• Approved $46,503.00 bid for printing and mailing services
• Approved music instrument repair bids for Brass Monkey Music and Monaco's Violin Shop (not to exceed $58,000)
• Approved $57,597.85 bid for art and instructional supplies
• Approved certified and classified support-staff personnel appointments and changes
• Approved March 2023 financial reports including Cash Report and General Fund Analysis
• Approved Committee on Special Education and Pre-School Special Education Board Reports for 2022-2023

SPECIAL BOARD MEETING 4:30 PM

The Williamsville Central School District Board of Education is holding a special meeting to consider and vote on an agreement with FC Buffalo. The rest of the agenda consists of procedural items: call to order, pledge of allegiance, announcements, and adjournment.

• Approval of agreement with FC Buffalo, including a lease document (F.C. Soccer Lease 5-18-23.pdf)

The Board of Education unanimously approved an agreement between the Williamsville Central School District and FC Buffalo, effective immediately.

• Approved agreement between WCSD and FC Buffalo (Unanimous)

ANNUAL DISTRICT VOTE - MAY 16, 2023 7:00 AM-9:00 PM

The Williamsville Central School District holds its annual district vote on May 16, 2023, for residents to approve the 2023-2024 proposed budget and elect four school board members. Voters may also request absentee ballots. Informational materials about the budget and upcoming meetings are provided.

• Vote on the 2023-2024 proposed budget
• Election of four school board members (vote for 4); candidate list includes 14 candidates
• Absentee ballot request deadline: mail requests 7 days before, in-person requests 1 day before
• Lock box for absentee ballots available at District Office until May 16 at 5:00 PM
• Upcoming board meetings: May 23 and June 13 regular meetings, July 5 organizational meeting

SPECIAL BOARD MEETING - BUDGET HEARING 6:00 PM

The Williamsville Central School District Board of Education holds a special meeting and budget hearing. The board will review the 2023-2024 budget presented by Assistant Superintendent Maturski and hear public comments. The meeting also includes consent agenda items, recognition of student achievements, and information on the May 16 annual district vote.

• Public hearing on the 2023-2024 proposed budget
• Consent agenda approval for preschool special education placements and services
• Recognition of North HS Greenhouse and FBLA national competition participants
• Information on May 16 annual vote: budget proposal and election of four board members
• Meet the Candidates Night immediately following the budget hearing

The Board of Education conducted a public hearing to review the 2023-2024 budget and comptroller's report. Residents provided comments specifically regarding the special education budget and general budget explanations. No votes were taken on the budget itself during this session.

• Approved agenda order as presented (Unanimous)
• Approved Committee on Pre-School Special Education Board Report 2022-2023 (Unanimous)
• Approved April 18, 2023 Regular Board Meeting minutes (Unanimous)

REGULAR BOARD MEETING and Erie 1 BOCES Administrative Budget Adoption and Erie 1 BOCES Board Member Election 7:00 PM

The Williamsville Board of Education will hold a public forum to review proposed changes to the District Code of Conduct, including updates to DASA coordinators and additions to discipline and search policies. The board is also expected to adopt the Erie 1 BOCES administrative budget and elect a BOCES board member, and may enter executive session to discuss employment matters.

• Proposed changes to Code of Conduct, including new DASA coordinators and additions to Section VI (discipline) and XIV (searches)
• Erie 1 BOCES administrative budget adoption and board member election
• Proposed executive session for discussion of employment matters
• Public expression period for community comments
• Recognition of FBLA/DECA, District Art Show, and Transit Middle School before-school intramurals

The Board of Education unanimously approved a consent agenda covering personnel changes, business bids, and special education reports. Key actions included accepting a $13,000 donation for a new sign at East High and awarding several maintenance and service contracts.

• Approved $13,000 donation from East High PTSA for a new outdoor sign (Unanimous)
• Awarded elevator inspection and repair bid to DCB Elevator at approx. $19,200 annually (Unanimous)
• Approved bid for print and copy services estimated at $150,000 annually (Unanimous)
• Approved roofing repair services bid (Unanimous)
• Approved bid for Modular Uninterruptible Power Supply (UPS) units (Unanimous)
• Approved sale or disposal of obsolete books (Unanimous)
• Approved certified and classified staff personnel appointments and resignations (Unanimous)
• Approved Committee on Special Education and Pre-School Special Education reports (Unanimous)

SPECIAL BOARD MEETING - BUDGET WORK SESSION 6:30 PM

The Williamsville Central School District Board of Education is holding a special budget work session to review the proposed 2023-2024 general fund budget of $223,388,003, a 5.11% increase. The board is discussing a tax levy of $139,945,000 (2% increase), which is under the state tax cap. A resolution to adopt a 10% property tax exemption for volunteer firefighters and ambulance workers is also on the agenda for a vote.

• 2023-2024 working budget totals $223,388,003 with $12,320,397 in required expense increases
• Proposed tax levy of $139,945,000 represents a 2% increase, $1,853,636 under the tax cap
• State aid increase of $9,246,791, including $8,319,022 in foundation aid
• Resolution to adopt a 10% real property tax exemption for volunteer firefighters and ambulance workers under §466-a of NY Real Property Tax Law
• Public forum for budget comments scheduled

The Board of Education adopted a resolution providing tax exemptions for qualifying volunteer firefighters and ambulance service workers. The board also held a work session to present and discuss the 2023-2024 budget.

• Approved Volunteer Firefighters and Volunteer Ambulance Workers' Tax Exemption (Unanimous)
• Entered executive session to discuss employment matters (Unanimous)
• Returned to public session from executive session (Unanimous)

REGULAR BOARD MEETING - BUDGET FORUM 7:00 PM

The Williamsville Central School District Board of Education will hold a budget forum and vote on accepting board member Leatherbarrow's resignation, leaving the seat open until the May 16, 2023 annual vote. The board will also consider consent items including grants, donations, and a bid award.

• Accept resignation of board member Leatherbarrow
• Leave board seat vacant until May 16, 2023 annual vote
• Accept $6,680 in grants from Williamsville Education Foundation for 16 projects
• Approve $2,000 donation from Forest Elementary PTA for book vending machine
• Award $4,686.56 bid for sheet music to lowest responsible bidders

The Board of Education accepted the resignation of Board Member Leatherbarrow and decided to keep the resulting seat vacant until the May election. The Board also approved a series of personnel changes and business items via a consent agenda.

• Accepted resignation of Board Member Leatherbarrow (Unanimous)
• Approved leaving vacant Board seat open until May election (5-3-0)
• Approved consent agenda including personnel appointments and resignations (Unanimous)
• Accepted $6,680 grant from Williamsville Education Foundation for 16 projects (Unanimous)
• Accepted $2,000 donation from Forest Elementary PTA for book vending machine (Unanimous)
• Awarded sheet music bids totaling $4,686.56 to five vendors (Unanimous)
• Approved sale and disposal of obsolete District property (Unanimous)
• Approved February 7, 2023 meeting minutes (Unanimous)

REGULAR BOARD MEETING AGENDA and BUDGET WORK SESSION 7:00 PM

The Williamsville Board of Education will hold a regular meeting and budget work session. They will conduct a public hearing and vote on a resolution to allow board members to participate via videoconference under extraordinary circumstances. The consent agenda includes personnel actions and a donation of $9,863.28 to Forest Elementary. The board will also enter executive session to discuss employment matters.

• Public hearing and vote on extraordinary circumstances videoconferencing resolution
• Donation of $9,863.28 to Forest Elementary
• Certified and classified personnel consent agenda items
• Proposed executive session for employment matters
• Budget work session (no specific details in agenda)

The Board of Education approved an amended resolution allowing members to participate in public meetings via videoconference during extraordinary circumstances. The Board also approved a consent agenda covering personnel changes, business bids, and the disposal of obsolete property.

• Approved amended extraordinary circumstance videoconferencing resolution (Unanimous)
• Approved consent agenda items 7-9 including personnel appointments and resignations
• Approved $9,863.28 donation of six picnic tables from Forest Elementary PTA
• Approved $92,438.40 bid for grounds supplies from five vendors
• Approved $28,180.00 share of cooperative bid to Riddell for football helmet and shoulder pad reconditioning
• Approved sale and disposal of obsolete District property per Board Policy #5250
• Approved December 2022 financial reports including Cash Report and General Fund Analysis

Williamsville Central School District - Policy Series 5000 Committee Meeting 2:30 PM

This is a routine procedural meeting of the Williamsville Central School District's Policy Series 5000 Committee. The committee will discuss and review non-instructional/business operations policies numbered 5571 through 5741. No votes or decisions are scheduled; it is an informational discussion meeting only.

• Review of Section 5000 Non-Instructional/Business Operations Policies #5571-#5741
• Meeting type: Discussion and Information only
• Attendees include board members Mrs. Kaczmarek-Bogner and Dr. Singh, plus staff Dr. Brown-Hall and Mrs. Carey

The meeting consisted of discussion and information regarding the Policy Committee Meeting Series 5000. No substantive decisions were recorded.

REGULAR BOARD MEETING AGENDA 7:00 PM

The Williamsville Central School District Board of Education will hold a regular meeting that begins with a proposed executive session to discuss employment matters and the superintendent's mid-year evaluation. Following public session, the board will consider approving consent items including a $21,576 donation of rugs from School Specialty, a $33,929 bid award for athletic field and parking lot marking paint, and a $15,000 bid award for tree removal, trimming, and stump grinding.

• Motion to enter executive session to discuss employment matters and superintendent mid-year evaluation
• Recognition of Maple East Elementary School as Spotlight School
• Approval of donation of 35 rugs valued at $21,576 from School Specialty for elementary STEAM curriculum
• Bid award to Pioneer Manufacturing for $33,929 for athletic field and parking lot marking paint
• Bid award for tree removal, trimming, and stump grinding for $15,000

The Board of Education approved a consent agenda covering certified and classified personnel actions, financial reports, and business bids. Members also voted to advocate for universal healthy school meals and scheduled a public hearing on video conferencing for board meetings.

• Approved consent agenda including personnel appointments, resignations, and special education reports (Unanimous)
• Accepted donation of 35 STEAM curriculum rugs valued at $21,576.00 (Unanimous)
• Awarded athletic field and parking lot marking paint contract to Pioneer Manufacturing for $33,929.00 (Unanimous)
• Approved tree removal and trimming bid with hourly rates ranging from $130.00 to $185.00 (Unanimous)
• Approved December 13, 2022 meeting minutes (6-0-1)
• Approved adding a public hearing on February 7th regarding video conferencing for board members (Unanimous)
• Approved sending letters to legislators advocating for Healthy School Meals for All New York Kids (Unanimous)