Columbus City Schools public meetings in 2020

SPECIAL BOARD MEETING (Work Session)

The Columbus Board of Education held a work session to discuss safety measures across the district, including the delayed contract with the Columbus Police Department and the role of school resource officers. The board also examined social-emotional best practices, data collection strategies, and next steps for developing a safe school model.

• Presentation on legal ramifications and negotiation process with City of Columbus and Columbus Police Department regarding delayed contract
• Examination of social-emotional best practices and restorative justice for safe schools
• Research on safe school models and SRO survey data
• Recommendations include a system-based approach for trauma-informed practices and a public safe school model

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education approved the consent agenda, which included a $481,854.95 purchase agreement with Apple Inc. for iPad Pros to support special education and other programs, and a $79,800 purchase of computer mice for online learning. The board also adopted an omnibus amendment to board policies and held a moment of silence for Casey Goodson Jr.

• Approved consent agenda including Apple iPad purchase ($481,854.95) from CARES Act and Coronavirus Relief funds
• Approved purchase of 20,000 computer mice ($79,800) from Office Depot for online learning
• Adopted second reading of Omnibus Amendment to Board Policies (Policy 5230 revised, Policy 5000 removed)
• Held public hearing on re-employment of retired Executive Director Michael S. McCammon
• Observed a moment of silence for Casey Goodson Jr.

POLICY REVIEW COMMITTEE MEETING

The Policy Review Committee will review proposed revisions to three board policies: Investments (po6144), Use of Credit Cards (po6423), and Procurement Cards (po6424). The committee will also approve minutes from its Oct 8 and Nov 12, 2020 meetings. This is a review session; no final board action is scheduled.

• Review revisions to Investment Policy (po6144)
• Review revisions to Use of Credit Cards Policy (po6423)
• Review revisions to Procurement Cards Policy (po6424)
• Approve minutes from Oct 8 and Nov 12, 2020 meetings

The Policy Review Committee recommended that the Board approve revisions to policies regarding the use of credit cards and investments. The committee also approved the minutes from October 8 and November 12, 2020.

• Approved minutes of October 8, 2020 and November 12, 2020 meetings
• Recommended Board approval of changes to Policy 6423 (Use of Credit Cards)
• Recommended Board approval of changes to Policy 6144 (Investments)

NEIGHBORHOOD SCHOOL DEVELOPMENT PARTNERSHIP (NSDP)

The Neighborhood School Development Partnership will consider awarding a design-build contract to The Brewer-Garrett Company for HVAC renovations at Eastmoor Academy High School and Columbus City Preparatory School for Boys. The committee will also approve minutes from previous meetings. No discussion items or community inclusion reports are scheduled.

• Award of Design-Build Contract to The Brewer-Garrett Company (No. 209275) for Operation: Fix It HVAC Renovations Phase IX at Eastmoor Academy High School (CCS #029) and Columbus City Preparatory School for Boys (CCS #126), Project No.21002

PUBLIC ENGAGEMENT COMMITTEE MEETING

The Columbus City Schools Public Engagement Committee will meet on December 9, 2020, via Zoom. The agenda includes approval of minutes from prior meetings, discussion and assignment of subcommittees, and votes on revised mission and vision statements and a committee charter. The meeting is largely organizational, setting the committee's structure and direction.

• Approval of minutes from August 20, September 21, and November 11, 2020 meetings
• Discussion and assignment of Public Engagement Committee subcommittees
• Vote on revised mission and vision statements
• Discussion and approval of the Committee Charter
• Sharing of 2021 meeting schedule

FINANCE & APPROPRIATIONS COMMITTEE MEETING

The Finance & Appropriations Committee approved the November 2020 minutes and then moved two budget proposals—one for a new World Language Middle School and another for Early Childhood Education staffing—to the Board of Education for approval. It also presented the November 2020 monthly financial report showing revenues of $31,984,277, expenditures of $62,645,880, and an ending cash balance of $349,131,595. Finally, the committee discussed the schedule of Finance & Appropriations meetings for 2021 before adjourning.

• Approval of November 11, 2020 meeting minutes
• Budget proposal forwarded for new World Language Middle School
• Early Childhood Education staffing budget of $273,750 for 2020‑2021
• Monthly Financial Report (Nov 2020): revenues $31,984,277; expenditures $62,645,880; cash balance $349,131,595
• Discussion of 2021 Finance & Appropriations Committee meeting dates

SPECIAL BOARD MEETING (Work Session)

The Columbus Board of Education met in a work session to discuss safe schools, reviewing data from the Battelle for Kids survey and recommendations from the safe working group. The board also outlined next steps, including examining legal ramifications and the delayed contract with the Columbus Police Department. No formal votes were taken; the meeting was a discussion session.

• Discussion of Battelle for Kids Survey data and safe working group recommendations
• Planned review of legal ramifications and delayed contract with Columbus Police Department
• Examination of social-emotional best practices for safe school models
• Research into safe school models and SRO survey data
• Future meetings scheduled for deeper dive into data collection and strategies

REGULAR BOARD BUSINESS MEETING

The Columbus City Schools Board of Education approved a resolution renaming the building at 330 East Dominion Boulevard from Dominion Middle School to World Language Middle School, effective July 1, 2021. The board also adopted the consent agenda, which included waiving certain graduation requirements for the 2020-2021 school year due to COVID-19 and authorizing purchase agreements with Wilson Language Training Corporation totaling $34,695.39 and $39,105.67. A first reading of an omnibus amendment to board policies was discussed. One board member voted against a consent item regarding a face mask contract with Maybe Mars.

• Resolution to rename former Dominion Middle School at 330 East Dominion Boulevard to World Language Middle School, effective July 1, 2021
• Waiver of certain graduation requirements (Policy 5460) for the 2020-2021 school year due to COVID-19
• Consent agenda approved with one nay from James Ragland on item 16.3 (authorization for adult disposable face masks from Maybe Mars)
• Purchase of service agreement with Wilson Language Training Corp. for $34,695.39 for Windsor Stem Academy (Comprehensive Literacy Grant)
• Purchase of service agreement with Wilson Language Training Corp. for $39,105.67 (Comprehensive Literacy Grant)

COLUMBUS CITY SCHOOLS RECORDS COMMISSION

The Columbus City Schools Records Commission will consider adopting proposed revisions to its records retention schedule. The agenda includes a presentation and discussion on the changes before a recommended vote. The meeting is conducted via teleconference.

• Proposed adoption of revised Records Retention Schedule (RC2_REVISED Nov 2020.pdf)
• Presentation and discussion on schedule revisions
• Call to order and roll call (procedural)

REGULAR BOARD BUSINESS MEETING

The Columbus City Schools Board of Education reviewed the October 2020 financial report, which tracks district revenue and spending against annual budgets. The board adopted a resolution endorsing the Fair School Funding Plan to address statewide financing disparities and reduce reliance on local property taxes, and urged state lawmakers to expedite related legislation. Members also received updates on Safe Schools Working Group recommendations and approved the consent agenda.

• Recessed into executive session for employee compensation negotiations and security protocol discussions
• Approved resolution endorsing the Fair School Funding Plan (H.B. 305 / S.B. 376) and directing advocacy to state lawmakers
• Reviewed October 2020 financial report showing $380M cash balance, $532M property tax estimate for FY-21, and $2.8M state aid under plan
• Received presentation on Safe Schools Working Group recommendations
• Approved consent agenda (items 11.1–25.10), with one member abstaining on a service agreement renewal with The Ohio State University

POLICY REVIEW COMMITTEE MEETING

The Policy Review Committee will discuss revisions to seven board policies, including those on transgender students, religion in curriculum, and employment contracts. The meeting also includes approval of previous minutes and adjournment. No decisions are being made; only review.

• Review of revisions to Policy 5000: Transgender and Gender Variant Students
• Review of revisions to Policy 2270: Religion in the Curriculum
• Review of revisions to Policy 5230: Late Arrival and Early Dismissal
• Review of revisions to Policy 1520: Employment of Administrators
• Review of revisions to Policy 8800: Religious-Patriotic Ceremonies and Observances

The Policy Review Committee voted to recommend that the Board of Education adopt a policy regarding transgender and gender variant students. The committee also recommended the approval of five additional amended policies covering employment, religion, and attendance.

• Recommended Board adoption of Policy 5000 (Transgender and Gender Variant Students)
• Recommended Board approval of Policy 5230 (Late Arrival and Early Leave)
• Recommended Board approval of Policy 2270 (Religion in the Curriculum)
• Recommended Board approval of Policy 8800 (Religious - Patriotic Ceremonies and Observances)
• Recommended Board approval of Policy 3124 (Employment Contract)
• Recommended Board approval of Policy 1520 (Employment of Administrators)
• Recommended Board approval of Policy 1530 (Evaluation of Administrators)

PUBLIC ENGAGEMENT COMMITTEE MEETING

The Public Engagement Committee will discuss draft mission and vision statements for Columbus City Schools. The committee will also plan its meeting schedule for the rest of 2020 and a public engagement plan for 2021. Next steps and deliverables for the committee's work will be discussed.

• Discussion of draft mission statement (Item 2.01)
• Discussion of draft vision statement (Item 2.02)
• Discussion of additional statements for consideration (Item 2.03)
• Discussion of meeting schedule for the rest of 2020 (Item 3.01)
• Discussion of public engagement plan for 2021 (Item 3.02)

FINANCE & APPROPRIATIONS COMMITTEE MEETING

The Finance & Appropriations Committee approved minutes from October and received the monthly financial report showing revenues above plan and ending cash at $380M. The committee voted to forward two budget increase requests to the Board of Education: $25,000 from a First Church of God donation for Chromebooks, and $250,000 to support the I Know I Can contract.

• Monthly Financial Report for October 2020 presented; cash balance $31M over plan at $380M
• Budget increase request of $25,000 for Chromebook devices from First Church of God donation
• Budget increase request of $250,000 to support the I Know I Can contract
• Minutes of October 14, 2020 approved by consent

REGULAR BOARD BUSINESS MEETING

The board unanimously approved a consent agenda that included three purchase agreements for specialized masks and instrument bell covers for music students and teachers, totaling $122,895.50 and funded by the CARES Act. The board also heard the superintendent's report on CTE students returning on-site, school building readiness, enhanced meal options, and a $25,000 donation from First Church of God.

• Approved purchase of $34,807 in adjustable masks from Guitar Center Stores, Inc. (No. 203755) for music students using CARES Act funds.
• Approved purchase of $32,025 in instrument bell covers from Fred J. Miller, Inc. (No. 215076) for district instruments using CARES Act funds.
• Approved purchase of $56,063.50 in singer masks from Banding Together, LLC (No. 213449) using CARES Act funds.
• Superintendent reported CTE students returning on-site, school building readiness, and enhanced meal options.
• Received $25,000 donation from First Church of God.

NEIGHBORHOOD SCHOOL DEVELOPMENT PARTNERSHIP (NSDP)

The Neighborhood School Development Partnership committee will discuss the Operation: Fix It budget and LEDE spending report, then vote on awarding a design-build contract to The Brewer-Garrett Company for HVAC renovations at Whetstone High School and Columbus Gifted Academy at Everett (Phase VIII). A change order for Phase VII at five other schools is also up for approval. The community inclusion report has no action items.

• Award of design-build contract to The Brewer-Garrett Company for HVAC renovations Phase VIII at Whetstone High School and Columbus Gifted Academy at Everett
• Approval of change order No. 2 to The Brewer-Garrett Company for HVAC renovations Phase VII at Beechcroft, Briggs, Centennial, Columbus Preparatory School for Girls, and Innis Elementary
• Discussion of Operation: Fix It budget overview
• LEDE spending report for FY17–20
• Approval of minutes from previous meetings

AUDIT & ACCOUNTABILITY COMMITTEE MEETING

The Audit & Accountability Committee will meet to approve minutes, a calendar of meetings, and discuss its charter. They will also review internal audit reports, safety and security updates, and the five-year financial forecast. An external audit of the HR program and a possible executive session on personnel matters are on the agenda.

• Approve meeting calendar for upcoming year
• Discussion of A&A Committee Charter
• Request for release of internal audit reports
• Update on Safety & Security COOP Plan
• Review of five-year financial forecast and external audit of HR program

SPECIAL BOARD MEETING (RETREAT)

The Columbus Board of Education held a special retreat meeting to discuss the Five-Year Strategic Plan Goal Setting Process, facilitated by AJ Crabill of the Council of the Great City Schools. The board also recessed into two executive sessions to review negotiations with public employees.

• Discussion of Five-Year Strategic Plan Goal Setting Process facilitated by AJ Crabill
• Executive session under ORC 121.22(G)(4) to prepare for negotiations with public employees

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education approved a consent agenda that included suspending the minimum 2.0 GPA requirement for interscholastic athletics through the first semester, following a similar OHSAA suspension. The board also heard a superintendent report on the second quarter learning model amid COVID-19 and received the monthly financial report showing revenues above plan and a $426 million cash balance. A presentation on the five-year forecast was made for future approval at the November meeting.

• Suspension of Policy 2431 GPA requirement for athletics for first semester (consent agenda item 11.1)
• Authority to enter into purchase of service agreement with Wilson Language Training Corporation for $79,000 (item 13.1 correction)
• Monthly financial report for September 2020: cash balance $426M, $15M over plan
• Five-Year Forecast presented, to be approved at November 4 meeting
• Second reading and approval of Omnibus Amendment to Board Policies (item 8.1)

FINANCE & APPROPRIATIONS COMMITTEE MEETING

The Finance & Appropriations Committee reviewed the monthly financial report showing a $426 million cash balance, the November 2020 Five-Year Forecast, and a risk assessment of the Treasurer's office. The committee voted unanimously to forward a proposal to increase substitute teacher compensation to the full Board of Education for approval, citing a historic low in the substitute teacher pool.

• Monthly Financial Report: revenues above plan, expenditures under plan; cash balance $426 million, $15 million over plan
• November 2020 Five-Year Forecast presented by Treasurer Bahorek
• Treasurer's Office Risk Assessment report presented, covering 12 functional areas
• Substitute Teacher Compensation Plan approved 6-0 to forward to full board for approval

POLICY REVIEW COMMITTEE MEETING

The Policy Review Committee will first approve the September 10, 2020 meeting minutes. It will then examine proposed revisions to multiple board policies, including those on transgender and gender‑nonconforming students, employment of personnel for co‑curricular activities, summer school and adult education staffing, and late arrival/early dismissal procedures. The meeting will conclude with adjournment.

• Approve September 10, 2020 meeting minutes
• Review PO5000 on transgender and gender nonconforming students
• Review PO4120.08 on employment of personnel for co‑curricular activities
• Review PO3120.05 on employment of personnel in summer school and adult education programs
• Review PO5230 on late arrival and early dismissal

The committee reviewed proposed revisions to Policy 5000 regarding transgender and gender nonconforming students. Members discussed restroom access, name changes on transcripts, and the need for professional development. No formal vote was taken on the policy revisions.

• Approved minutes of the September 10, 2020 meeting

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education held public hearings on re-employing three retired employees: Psychologist Bruce E. Nicely, Teacher Grace M. Marasco, and Executive Director Michael S. McCammon, citing hard-to-fill positions. The board also received a COVID-19 update from Columbus Public Health, entered executive session to discuss employee negotiations, and approved a consent agenda including a $59,251.50 purchase of Vizzle special education software funded by the CARES Act.

• Public hearing to re-employ retired Psychologist Bruce E. Nicely effective October 7, 2020, for nonpublic schools
• Public hearing to re-employ retired Teacher Grace M. Marasco effective October 7, 2020, at South High School
• Notice of public hearing on December 15, 2020, to re-employ retiring Executive Director Michael S. McCammon
• Approval of consent agenda including $59,251.50 purchase agreement with Monarch Teaching Technologies for Vizzle special education platform (CARES Act funds)
• First reading of omnibus amendment to board policies

SPECIAL BOARD MEETING (RETREAT)

The Columbus Board of Education held a special retreat meeting, primarily spending time on a facilitated discussion with AJ Crabill of the Council of Great City Schools focusing on the Five-Year Strategic Plan Goal Setting Process. The only formal actions were adopting the agenda and adjourning.

• Discussion on Five-Year Strategic Plan Goal Setting Process facilitated by AJ Crabill

SPECIAL BOARD MEETING (RETREAT)

The Columbus Board of Education held a special board retreat to discuss the Facilities Master Plan. Deputy Superintendent Dr. John Stanford and Director of Capital Improvements Alex Trevino presented an overview. The board adopted the agenda and later adjourned.

• Overview and discussion of the Facilities Master Plan process
• Presentation by Deputy Superintendent Dr. John Stanford and Director Alex Trevino
• Board adopted the agenda unanimously
• Retreat held via Zoom with roll call and quorum established

AUDIT & ACCOUNTABILITY COMMITTEE MEETING

The Audit & Accountability Committee will convene via Zoom to approve previous minutes and review internal audit reports. No audit reports are released for publication. The committee will discuss technology risk identification and analysis, and review an internal activity dashboard as well as a corrective action plans dashboard from Business & Operations.

• Discussion of technology risk identification and analysis
• Review of Internal Audit Activity & Dashboard Report
• Review of Business & Operations Corrective Action Plans Dashboard
• No audit reports released
• Approval of minutes

NEIGHBORHOOD SCHOOL DEVELOPMENT PARTNERSHIP (NSDP)

The Neighborhood School Development Partnership committee will discuss Summer 2021 project updates and the 2021 meeting calendar, and vote on a deduct change order for roof repairs at Moler Elementary School. No community inclusion report or other action items are on the agenda.

• Approval of Deduct Change Order No.2 to BK Contracting for Moler Elementary School roof repairs
• Discussion of Summer 2021 project updates
• Discussion of NSDP 2021 Calendar of Meetings
• Approval of minutes from May 28 and Sept 17, 2020 meetings

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education approved a consent agenda that suspends all out-of-state travel through December 31, 2020, and authorized two contracts: $60,570 with Southern Regional Education Board for career-technical teacher professional development and $105,194.30 with Houghton Mifflin Harcourt for K-5 reading resources. The board also received July and August financial reports showing revenues and expenditures under plan, with an ending cash balance of $374 million.

• Resolution to suspend out-of-state travel for the rest of 2020
• Purchase of service agreement with Southern Regional Education Board for $60,570
• Purchase agreement with Houghton Mifflin Harcourt for $105,194.30 for K-5 Into Reading materials
• July and August financial reports: revenues and expenditures under plan, cash balance $374M
• Superintendent reported on Chromebook distribution, meal sites, and partnership with Nationwide Children's Hospital

POLICY REVIEW COMMITTEE MEETING

The committee will review various board policy revisions and receive subcommittee updates. Discussions include policies regarding states of emergency and student arrival or dismissal.

• Possible policy for States of Emergency
• Late Arrival Early Dismissal policy
• Use of Tobacco by Admin policy
• Gifted Education and Identification policy
• Employment of Professional, Substitute, and Classified Staff policies

The committee voted to recommend several policies for Board adoption, including updates to emergency states and staff employment. One policy regarding professional staff employment was delayed pending a new definition for teacher qualifications.

• Recommended Policy 8000 (States of Emergency) for Board adoption (5-1)
• Recommended Policy 5230 (Late Arrival and Early Dismissal) for Board adoption (unanimous)
• Recommended Policy 1615 (Use of Tobacco by Administrators) for Board adoption (unanimous)
• Recommended Policy 2464 (Gifted Education and Identification) for Board adoption (unanimous)
• Recommended Policy 3120.04 (Employment of Substitutes) for Board adoption (unanimous)
• Recommended Policy 4120 (Employment of Classified Staff) for Board adoption (unanimous)
• Requested a replacement definition for 'highly qualified teachers' before recommending Policy 3120
• Approved minutes from July 29, July 31, and August 13, 2020

FINANCE & APPROPRIATIONS COMMITTEE MEETING

The Finance & Appropriations Committee reviewed FY2021 General Fund department budgets, approved a $150,703 budget transfer from Reading to Unified Arts, received the July-August monthly financial report, and heard an update on a $36.6 million refunding bond sale that yields $2.9 million in net present value savings. The committee also approved the minutes from August 12, 2020.

• Budget transfer of $150,703 from Reading Department to Unified Arts Department, forwarded to the full board
• FY2021 General Fund departmental budget presentations covering Academic Services, Accountability, Administrative Services, and others
• Monthly financial report: cash balance $374 million through August; property tax collections delayed due to COVID-19
• Refunding bond sale results: $36.6 million issued at 1.79% interest, gross savings $3.8 million, NPV savings $2.9 million
• State aid reduced to $345.6 million from $354.7 million due to COVID-19, with an increase in Student Wellness and Success Fund to $16.8 million

REGULAR BOARD BUSINESS MEETING

The Columbus City Schools Board of Education approved a consent agenda containing multiple items, including a resolution to authorize amenities at various district events and a $51,096.92 purchase of a birthing simulator from Gaumard Cares. Dr. Tina Pierce abstained from voting on agreements with Ashland University and OSU Chabad House. The superintendent reported on school reopening preparations, including blended learning days and building readiness.

• Approved consent agenda covering items 10.1 through 24.1
• Authorized $51,096.92 purchase of Labor and Delivery Birthing Simulator from Gaumard Cares for nursing program
• Approved resolution to authorize amenities at district events such as State of the District, retreats, and board meetings
• Dr. Tina Pierce abstained on items 13.2 (Ashland University agreement) and 13.3 (OSU Chabad House agreement)
• Superintendent reported on first day of school, Woodcrest and East Linden elementary schools, and blended learning days selection

AUDIT & ACCOUNTABILITY COMMITTEE MEETING

The Audit & Accountability Committee will meet to approve minutes, receive internal audit reports including a fraud/waste/abuse system update and an activity dashboard, and discuss major financial, IT/cybersecurity, and student testing security risks. They will also review corrective action plans proposed in response to audit findings.

• Fraud, Waste and Abuse Reporting System update for FY 2020
• Internal Audit Activity & Dashboard Report presentation
• Discussion of major financial and accounting risks led by Treasurer/CFO
• IT and cybersecurity risks discussed by CIO Vandhana Veerni
• Review of corrective action plans (Puccio Report) from audit findings

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education approved a consent agenda that included a $190,000 contract amendment with Vocalink for translation and interpretation services for English Language Learner families. The board also received a monthly financial report showing revenues $1.6 million under plan and expenditures $11.6 million under plan in June. Superintendent Talisa Dixon reported on Chromebook distribution, the Rise-Up Campaign, and the operations reopening plan.

• Approved consent agenda including 26 items (items 11.1-26.13)
• Authorized $190,000 purchase of service agreement with Vocalink, Inc. for translation and interpretation services
• Received June 2020 monthly financial report: revenues $1.6M under plan, expenditures $11.6M under plan, ending cash $285M
• Adopted second reading of omnibus amendment to board policies
• Recessed into executive session to discuss personnel matters

SPECIAL BOARD MEETING (Retreat)

The Columbus Board of Education held a special retreat to continue discussions on the Five-Year Strategic Plan Goal Setting Process, facilitated by AJ Crabill of the Council of Great City Schools. The board adopted the agenda and later adjourned; no votes were taken on substantive items.

• Continued discussion of Five-Year Strategic Plan Goal Setting Process

POLICY REVIEW COMMITTEE MEETING

The Columbus City Schools Policy Review Committee will meet to review proposed revisions to board policies, including middle and high school grading, tobacco use by administrators, and a possible states of emergency policy. The committee will also discuss late arrival and early dismissal policies.

• Review of revisions to Policy po5421: Middle and High School Determination of Grades
• Review of revisions to Policy po1615: Use of Tobacco by Administration
• Discussion of possible Policy po8000: States of Emergency
• Review of Policy po5230: Late Arrival Early Dismissal

The Committee considered proposed amendments to Policy 5421 regarding middle and high school grade determination. The Committee voted to table the amendment and forward it to a subcommittee including CEA, OAPSE, counselors, students, parents, and administrators.

• Tabled revisions to Policy 5421 (Middle School and High School Determination of Grades)

FINANCE & APPROPRIATIONS COMMITTEE MEETING

The Finance & Appropriations Committee heard a request to increase the FY2021 General Fund by $7,150,000 for student Chromebook devices, to be reimbursed by the City of Columbus through CARES Act funding. The committee also discussed the issuance of $44,805,000 in taxable refunding bonds (Series 2020) and reviewed the June 2020 monthly financial report, which showed revenues $1.6M under plan and expenditures $11.6M under plan. A summary of federal COVID-19 relief funds available to the district was presented.

• Recommended increase of $7,150,000 for student Chromebook devices (OPU 944), reimbursed by City of Columbus CARES Act funds
• Discussion of $44,805,000 Various Purpose Taxable Refunding Bonds, Series 2020, with pricing set for September 3 and closing September 24
• June 2020 monthly financial report: revenues $1.6M under plan (-4.9%), expenditures $11.6M under plan (-13.6%), ending cash balance $285M
• Overview of federal relief funds: ESSER, Coronavirus Relief Fund (CRF), Governors Emergency Education Relief Fund (GEER), plus pending HEROES and HEALS Acts
• Approval of minutes from June 10, 2020 Finance & Appropriations Committee meeting

SPECIAL BOARD MEETING (Work Session)

The Columbus City Schools Board of Education heard a presentation from Superintendent Dr. Talisa Dixon and staff on academic programs and resources for the upcoming school year, including details on remote learning for elementary, middle, and high school. The board then voted to recess into executive session to discuss negotiations with public employees. The meeting was held via Zoom.

• Presentation on remote learning overview for elementary, middle, and high school
• Report on PDK findings and response
• Family engagement and Infinite Campus for virtual environments updates
• Board recessed into executive session for negotiations per Ohio Revised Code
• Meeting held via Zoom due to COVID-19

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education approved a resolution to waive and refund latchkey tuition fees for the period March 14–May 28, 2020, due to pandemic-related school closures. The board also set public hearings for October 6, 2020 on re-employing two retired employees, discussed the Safe Schools Working Group focus sessions, and approved a consent agenda containing multiple contracts and property sales.

• Resolution to refund Latchkey fees paid during COVID-19 closure — approved unanimously
• Public hearing set for re-employment of retired psychologist Bruce E. Nicely and teacher Grace M. Marasco on Oct 6
• Consent agenda includes authorization to sell Douglas and Stockbridge Elementary Schools to the City of Columbus
• Item 14.10 (Edgenuity purchase agreement) removed from consent agenda for separate vote
• Board members Eric Brown and Carol Beckerle voted no on WCBE membership renewals with NPR, PRI, and American Public Media

POLICY REVIEW COMMITTEE MEETING

The Policy Review Committee of Columbus City Schools will meet via teleconference to review revisions to board policies, including a facial coverings policy during declared health emergencies, a possible policy for states of emergency, and a policy on late arrival/early dismissal. No votes are scheduled; the committee is discussing and reviewing proposed changes.

• Review of revisions to Board Policy po8450.01 on facial coverings during declared health emergency
• Discussion of possible Policy po8000A on states of emergency
• Review of Policy po5230 on late arrival and early dismissal
• Meeting conducted via teleconference due to COVID-19

The Policy Review Committee amended and recommended the adoption of Policy 8450.01 regarding facial coverings during health emergencies. The committee discussed Policy 8000 regarding states of emergency but took no action.

• Recommended Board adoption of Policy 8450.01 (FACIAL COVERINGS DURING HEALTH EMERGENCY) after removing the term 'Declared'

POLICY REVIEW COMMITTEE MEETING

The Policy Review Committee will meet via teleconference to consider revisions to several board policies, including graduation requirements, facial coverings during a declared health emergency, and small unmanned aircraft systems. The committee will also discuss a possible policy for states of emergency and approve minutes from a prior meeting.

• Review of revisions to Board Policy po8000 on facial coverings during a declared health emergency
• Review of revisions to Board Policy po5460 on graduation requirements
• Review of revisions to Board Policy po5460.02 on students at risk of not qualifying for high school diploma
• Review of revisions to Board Policy po7440.03 on small unmanned aircraft systems (drones)
• Discussion of possible Policy po8000A on states of emergency

The committee recommended the Board adopt policies regarding graduation requirements, at-risk students, and small unmanned aircraft systems. One policy was recommended as presented, while two others included amendments.

• Approved June 11, 2020 meeting minutes
• Recommended Board adopt Policy 5460 (Graduation Requirements) as presented (vote not fully tallied, Ms. Cline and Ms. White voted no)
• Recommended Board adopt Policy 5460.02 (Students At-Risk of Not Qualifying for a High School Diploma) as amended to include parental involvement language
• Recommended Board adopt Policy 7440.03 (Small Unmanned Aircraft Systems) as amended

SPECIAL BOARD MEETING (RETREAT)

The Columbus Board of Education held a special retreat via Zoom on July 21, 2020. After establishing a quorum and adopting the agenda, members discussed the five‑year strategic plan goals‑setting process presented by AJ Crabill of the Council of the Great City Schools. No formal actions were taken beyond adopting the agenda and adjourning the meeting.

• Adopt the meeting agenda (motion carried)
• Discussion of the Five‑Year Strategic Plan Goals Setting Process with AJ Crabill
• Adjourn the meeting (motion carried)

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education approved a consent agenda including revisions to the 2020-2021 academic calendars, suspension of out-of-state travel, and delegation of authority to file a remote learning plan. The board also discussed the Safe Schools Working Group and heard a superintendent report on strategies for safely reopening schools. An executive session was held to review negotiations with public employees.

• Approved revised traditional and year-round academic calendars for 2020-2021 due to COVID-19
• Suspended all out-of-state travel until final appropriations measure is adopted
• Delegated authority to superintendent to file a remote learning plan with Ohio Department of Education
• Approved multiple contracts including face coverings and hand sanitizer (items 18.1-18.4)
• Board entered executive session to discuss employee compensation and negotiations

AUDIT & ACCOUNTABILITY COMMITTEE MEETING

The Columbus City Schools Audit & Accountability Committee meets via Zoom to review internal audit reports, approve minutes, and discuss compliance. Key items include a request to release audit reports, review of the Office of Internal Audit's risk assessment and annual audit plan, and monitoring corrective action plans.

• Request for release of internal audit reports
• Review of OIA Risk Assessment & Annual Audit Plan
• Internal audit activity and dashboard report
• Status of corrective action plans from Treasurer/CFO

SPECIAL BOARD MEETING (RETREAT)

The Columbus Board of Education held a special retreat to discuss the Strategic Plan Process Timeline and national perspectives on equity policies, facilitated by AJ Crabil of the Council of Great City Schools. No votes were taken on policy changes.

• Discussion of Strategic Plan Process Timeline
• Discussion of National Perspectives on Equity Policies
• Facilitated by AJ Crabil of the Council of Great City Schools

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education accepted the Millage Committee's recommendation to consider a 4.7-mill permanent improvement levy for life-cycle needs and technology, and directed the superintendent to restart the Facilities Master Plan process. The board also adopted an omnibus amendment to board policies via emergency, heard a monthly financial report showing $328M cash balance, and discussed revised calendars for the 2020-21 school year.

• Accepted resolution to consider a permanent improvement levy of 4.7 mills for life-cycle replacement and technology plan
• Emergency adoption of omnibus amendment to Board Policies (first and second reading waived)
• First reading of Board Policy 2000 – Equity, with vote on second reading set for June 30
• Announced formation of Safe Schools Working Group to evaluate safety/security and police relationship
• Presented revised 2020-21 academic calendars (year-round and traditional) for board information

POLICY REVIEW COMMITTEE MEETING

The Policy Review Committee will review a proposed Equity Policy, which is a priority for the committee, and aim to recommend it to the full Board at its next regular meeting. The committee will also discuss a possible policy for states of emergency and a policy on late arrival and early dismissal from January 2020. Additionally, they will approve minutes from previous meetings on May 14 and May 29, 2020.

• Review and recommend a proposed Equity Policy for Board consideration at next regular meeting (Item 3.01)
• Discussion of possible Policy for States of Emergency (Item 4.01)
• Discussion of January 2020 policies, including Late Arrival/Early Dismissal (Item 4.02)
• Approval of minutes from May 14 and May 29, 2020 (Item 2.01)

The committee reviewed comments from the Office of Internal Audit regarding the draft Equity Policy. After revising the language, the committee recommended that the Board adopt the revised Policy 2000 (Equity).

• Approved minutes of May 14, 2020 and May 29, 2020 meetings
• Recommended Board adoption of revised language to Policy 2000 (Equity)

FINANCE & APPROPRIATIONS COMMITTEE MEETING

The Finance & Appropriations Committee reviewed the May 2020 monthly financial report, discussed updated five-year forecast scenarios reflecting COVID-19 impacts, and approved temporary appropriations for Fiscal Year 2020-21. The forecast scenarios show potential deficits ranging from $9.2 million to over $800 million over the next eight years.

• Monthly financial report: revenues $11M over plan, expenditures $8.6M under plan in May; year-to-date cash balance $328M
• Five-year forecast update: six scenarios show deficits from -$9.2M (FY20) to -$814M (FY27) due to reduced state aid and reopening costs
• Approval of Fiscal Year 2020-21 Temporary Appropriations resolution (motion carried, 6-0)
• Discussion of WCBE and Latchkey self-sustaining fund transfers, follow-up from May 13, 2020 meeting

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education approved a consent agenda that included numerous service contracts and a construction award for security vestibule upgrades at six schools under the 'Operation: Fix It' program. Items were individually voted on after being removed from the consent agenda, including the security contract at Fairwood, Linden, Forest Park, Devonshire, Valley Forge, and Valleyview schools. The board also received an executive report on the reopening task force.

• Award of general contract to Miles-McClellan Construction Co., Inc. for security vestibule upgrades at Fairwood Alternative K-6, Linden STEM Academy, Forest Park Elementary, Devonshire Alternative Elementary, Valley Forge Elementary, and Valleyview Elementary schools
• Removal and separate vote on 24 items from the consent agenda, including numerous service and maintenance contracts
• Approval of consent agenda as amended, with one board member voting against the WCBE membership and programming item
• Correction of minutes from May 28 to reflect a vote result as 'Motion Passed'

POLICY REVIEW COMMITTEE MEETING

The Policy Review Committee will discuss and consider a proposed Equity Policy. The goal is to recommend it for approval by the full Board at its next regular meeting. The meeting is conducted via teleconference due to the COVID-19 pandemic.

• Review of proposed Equity Policy (file po2000 EQUITY.pdf) for recommendation to the full Board

The Committee reviewed the Purpose statement and drafted the Definitions and Implementation sections of a proposed Equity Policy. Discussion on a Policy Standards section was deferred to the next meeting.

• Resumed consideration of proposed Equity Policy
• Drafted Definitions and Implementation sections of Equity Policy
• Tabled work on Policy Standards section

NEIGHBORHOOD SCHOOL DEVELOPMENT PARTNERSHIP (NSDP)

The Neighborhood School Development Partnership committee will consider awarding two construction contracts under the 'Operation: Fix It' program. One contract is for security vestibule upgrades at six schools, the other for indefinite quantity asphalt paving. The committee will also discuss COVID-19 and approve minutes from prior meetings.

• Award of general contract to Miles-McClellan Construction for security vestibule upgrades at Fairwood Alternative K-6, Linden STEM Academy, Forest Park Elementary, Devonshire Alternative Elementary, Valley Forge Elementary, and Valleyview Elementary.
• Award of general contract to Sheedy Paving for indefinite quantity asphalt paving contract Phase B.
• Discussion of COVID-19 impact (no specific details provided in agenda).
• Approval of minutes from April 23 and May 21, 2020 meetings.

SPECIAL BOARD MEETING (RETREAT)

The Columbus City Schools Board of Education held a special meeting/retreat. They voted to non-renew the administrator contracts of Summer Anthony and Deacon Hooper. The board also held a facilitated discussion on recommendations from a comprehensive curriculum management audit. The meeting included public participation and procedural actions.

• Resolution to non-renew administrator contract of Summer Anthony (passed 4-2, with Michael Cole and James Ragland opposed)
• Resolution to non-renew administrator contract of Deacon Hooper (passed 3-1-2, with Michael Cole and Tina Pierce abstaining, James Ragland opposed)
• Board retreat discussion on recommendations from the Phi Delta Kappa Comprehensive Curriculum Management Audit

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education approved waiving the $70 graduation fee for the Class of 2020 due to COVID-19 school closures. The board also received a monthly financial report indicating an expected $21 million shortfall in state aid. An executive session was held to discuss employee negotiations. The consent agenda was approved with dissents on a National Public Radio membership renewal.

• Resolution to waive $70 graduation fee for Class of 2020 (approved)
• Executive session to review employee negotiations per Ohio Revised Code
• Monthly financial report: state aid cut of $9.1 million expected in May, total shortfall ~$21 million
• Consent agenda approved; two members voted against item 19.1 (NPR membership renewal)
• Superintendent reported on technology, virtual learning task force, meal distribution, and virtual graduation plans

MILLAGE COMMITTEE MEETING

The Millage Committee voted to recommend a permanent improvement levy of 4.7 mills to fund life-cycle replacement needs and technology upgrades, and also recommended restarting the Facilities Master Plan process. The recommendation goes to the Columbus Board of Education for a decision by June 16, 2020. The meeting also included approval of prior minutes and a recap of previous presentation topics.

• Resolution recommending a permanent improvement levy of 4.7 mills
• Recommendation to update and renew the Facilities Master Plan
• Board of Education to decide on recommendations by June 16, 2020
• Approval of minutes from May 11 and April 27, 2020
• Recap of prior meeting topics: budget forecast, facilities master plan, life-cycle replacement, technology, 21st Century Learning

POLICY REVIEW COMMITTEE MEETING

The Policy Review Committee will convene to review and potentially recommend a proposed Equity Policy for consideration by the Board of Education at its next regular meeting. The committee will also receive subcommittee updates on a possible policy for states of emergency and a policy on late arrival and early dismissal. Approval of minutes from the previous meeting is also on the agenda.

• Review of Equity Policy (po2000 EQUITY)
• Possible policy for States of Emergency (po8000 STATES OF EMERGENCY)
• Policy on Late Arrival & Early Dismissal (po5320 LATE ARRIVAL & EARLY DISMISSAL)
• Approval of minutes from April 9, 2020 meeting
• Meeting conducted via teleconference

The Committee reviewed equity policies from other districts and the former Columbus City Schools policy. Members discussed the need for robust preambles, definitions, and monitoring plans. The Committee began drafting a new policy using the Baltimore policy as a template.

• Approved minutes of the April 9, 2020 meeting
• Decided to use the Baltimore policy as a template for drafting the equity policy
• Decided to create a GoogleDoc to continue drafting work

FINANCE & APPROPRIATIONS COMMITTEE MEETING

The Finance & Appropriations Committee met virtually on May 13, 2020. They approved minutes from April 15. Treasurer reported March revenues $16M under plan and an expected $9.1M state aid cut in May. The committee approved budget transfers: $437,500 for a new Learning Management System (Canvas) and $2,155,094.30 for English Language Arts and Mathematics textbook adoption.

• Approval of minutes from April 15, 2020.
• Monthly financial report: March revenues $16M under plan (-34%), year-to-date revenues $18.4M under plan; state aid cut of $9.1M expected in May.
• Budget transfer of $437,500 from General Fund (county auditor tax refund) for a new Learning Management System (Canvas).
• Budget transfer of $2,155,094.30 from multiple Academic Services funds for ELA and math textbook adoption.

SPECIAL BOARD MEETING (RETREAT)

This special board meeting is a retreat focused on long-term and short-term planning. The board discussed inputs, outputs, outcomes, community vision, five-year strategic planning, and COVID-19 and emergency priorities, facilitated by A.J. Crabill of the Council of the Great City Schools. No formal votes were taken on substantive items.

• Facilitated discussion with A.J. Crabill on school board governance and district inputs, outputs, and outcomes
• Discussion of community vision and values
• Discussion of five-year strategic planning
• Discussion of COVID-19 response and emergency priorities
• Meeting adjourned at 8:02 p.m.

MILLAGE COMMITTEE MEETING

The Millage Committee heard presentations on academic operations, technology, and facilities. Treasurer Bahorek noted state funding reductions of $9.1M for CCS. The committee discussed recommending a 0.2-mill permanent improvement levy for technology, a 4.5-mill levy for life-cycle replacement, and a bond issue for the Facilities Master Plan. The committee will meet again on May 18 for further discussion.

• State funding reduction of $9.1M for CCS in fiscal 2020
• Recommendation to place a 0.2-mill permanent improvement levy for technology on Nov. 2020 ballot
• Recommendation to place a 4.5-mill permanent improvement levy for life-cycle replacement on Nov. 2020 ballot
• Recommendation to begin process for a bond issue for Facilities Master Plan
• Committee to meet May 18 for robust levy discussion

POLICY REVIEW COMMITTEE - SUBCOMMITTEE MEETING

The Policy Review Subcommittee will meet via teleconference to review proposed revisions to two board policies: Late Arrival/Early Dismissal (po5230) and Attendance and Truancy (po5200), part of NEOLA updates. This is a subcommittee review session, not a final decision-making meeting.

• Review of revisions to Policy po5230: Late Arrival/Early Dismissal
• Review of revisions to Policy po5200: Attendance and Truancy
• Meeting conducted via teleconference due to COVID-19 restrictions
• No votes or final actions scheduled; only discussion and review

REGULAR BOARD BUSINESS MEETING

The Columbus City Schools Board of Education held its regular business meeting via Zoom. The board approved a resolution urging Congress to approve additional federal funding for education, citing COVID-19's economic impact. They also discussed and amended a resolution to replace Attachment C of the plan for completing instructional days via web access, which addresses grading guidance. The treasurer presented a five-year forecast noting uncertainties in property tax revenue and state funding.

• Approved resolution urging Congress for additional federal education funding (unanimous vote).
• Discussed replacement of Attachment C grading guidance for remote learning (final action incomplete in agenda).
• Superintendent reported on authority to purchase Radiant Core Wi-Fi devices from AT&T and enter agreement with Air Force One.
• Treasurer presented May Five Year Forecast with concerns over property tax payments and state funding delays.
• Board recognized Teacher Appreciation Week, Bus Driver Appreciation Day, and other staff appreciation events.

MILLAGE COMMITTEE MEETING

The Columbus Board of Education's Millage Committee met via Zoom to receive presentations on the district's finances and facilities. Treasurer Stan Bahorek recommended the Board place a 4.5-mill permanent improvement levy on the November 2020 ballot and begin updating the Facilities Master Plan for a future bond issue. The committee will discuss and vote on these recommendations at later meetings.

• Treasurer recommended placing a 4.5-mill permanent improvement levy on the November 2020 general election ballot
• Treasurer recommended the Board begin updating the Facilities Master Plan for a future bond issue
• Presentations covered public school funding, budget-forecast process, and facility life-cycle replacement
• Meeting schedule includes four sessions from April 27 to May 18, 2020, all via Zoom
• Video of meeting available at https://www.youtube.com/watch?v=VTynuaJVhgY

NEIGHBORHOOD SCHOOL DEVELOPMENT PARTNERSHIP (NSDP)

The Neighborhood School Development Partnership committee is meeting to discuss the bidding environment and an enhanced safety protocol update, and to take action on two contract awards and a change order for school renovations. The agenda includes a general contract award to Good Home Maintenance, Inc. and a design-build contract to Miles-McClellan Construction Co., Inc., as well as a change order for North High School renovations.

• Award of general contract to Good Home Maintenance, Inc. dba GHM, Inc.
• Award of design-build contract to Miles-McClellan Construction Co., Inc.
• Approval of Change Order No.1 to The Brewer-Garrett Company for North High School renovations (CCS Project #19014)
• Discussion on Enhanced Safety Protocol Notification & Closure Update
• Discussion on bidding environment for school projects

AUDIT & ACCOUNTABILITY COMMITTEE MEETING

The Columbus City Schools Audit & Accountability Committee will meet virtually to discuss internal audit reports, including a Buildings & Grounds Inventory and Equipment Audit and the 2020 Annual Audit Plan update. The committee will also receive updates on safety, IT, and external audits of WCBE. The meeting includes approval of prior minutes and standard procedural items.

• Approval of meeting minutes
• Buildings & Grounds Inventory and Equipment Audit memo
• OIA 2020 Annual Audit Plan/Risk Assessment Update
• Safety & Security update from COO
• WCBE Financial Audit as of June 30, 2019

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education approved a consent agenda that included a resolution adopting an amended plan for completing instructional days via web access due to COVID-19 closures. It also separately approved a $473,500 purchase agreement with Instructure Inc. for a learning management system. The board received reports on finances, audits, and the superintendent's update on remote learning, meal distribution, and health services.

• Approval of $473,500 contract with Instructure Inc. for a Learning Management System and Assessment Management System
• Resolution to adopt an amended plan for completion of instructional days via web access due to COVID-19 school closures
• Treasurer reported March revenues $27.3M under plan and state aid shortfall of $11.8M expected by year end
• Superintendent reported schools closed for remainder of year, online learning, and grab-and-go meals at 15 sites
• Auditor reported audit improvement from double-digit to single-digit findings

FINANCE & APPROPRIATIONS COMMITTEE MEETING

The committee discussed the March 2020 monthly financial report and the May 2020 five-year forecast. Revenues were $27.3 million under plan in March, and property taxes are $5.5 million under plan year-to-date. The forecast shows projected deficits starting in 2021, with concerns about property tax collections and state funding due to the pandemic. The committee approved the minutes from March 11.

• Monthly financial report: March revenues $27.3M under plan (-16.8%), expenditures $1.1M under plan
• Property taxes $5.5M under plan year-to-date; no significant additional property taxes expected
• State aid $6M under plan in March; year-to-date shortfall $14M; expected $11.8M by year end
• Five-year forecast projects cash balance dropping from $270.9M in 2020 to $46.1M in 2024
• Discussion on economic impact of COVID-19 on property tax payments and state funding; county auditor requested delay in property tax deadline

POLICY REVIEW COMMITTEE MEETING

The Columbus City Schools Policy Review Committee will meet by teleconference on April 9, 2020. The committee will approve the meeting minutes, discuss a review of the board's bylaws, consider possible policies for states of emergency, and review a proposed equity policy. No other decisions are listed in the agenda.

• Approve meeting minutes
• Discuss review of board bylaws
• Discuss possible policy for states of emergency
• Review proposed equity policy

The committee approved the minutes from January 9, 2020. Members established two subcommittees to review Board Bylaws and policies regarding states of emergency. The committee also discussed the development of an equity policy and the potential for community input.

• Approved January 9, 2020 meeting minutes
• Formed subcommittee to review Board Bylaws (Brown, Cole, Cline, Ellingsen)
• Formed subcommittee to examine states of emergency policies (Cole, Ellingsen, White)

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education held a virtual regular business meeting. They adopted a resolution to suspend several Board policies through September 30, 2020, including portions of the Third Grade Reading Guarantee promotion/retention rules and graduation requirements exceeding state minimums, in response to the COVID-19 pandemic. The board also approved a consent agenda that included a purchase agreement with Wilson Language Training Corporation for $390,062.40 and held a public hearing on re-employing a retiring AP manager.

• Resolution to suspend policies on third-grade reading retention, grade calculation, class rank, and graduation requirements through Sept. 30, 2020
• Purchase agreement with Wilson Language Training Corporation for $390,062.40 for literacy intervention materials
• Public hearing on re-employment of Gregg Somers as AP Manager after retirement
• Approval of minutes from March 18, 2020 regular meeting
• Superintendent's update on virtual instruction, food services, and COVID-19 legislative responses

AUDIT & ACCOUNTABILITY COMMITTEE MEETING - CANCELLED

This meeting of the Audit & Accountability Committee of the Columbus City Schools Board of Education was cancelled. No business was conducted.

REGULAR BOARD BUSINESS MEETING

The Columbus City Schools Board adopted its agenda and approved the consent agenda, including the March 3 minutes. It passed a resolution awarding diplomas to five adults who completed the Ohio 22+ Adult High School Diploma Program. The board approved the FY 2020 Amended Appropriations Resolution, authorizing $1,528,731,338 in spending with specific allocations. It also authorized up to $73,500 for an HVAC system replacement at Eastmoor Academy classrooms 118 and 119.

• Adopt the meeting agenda (motion carried).
• Approve the consent agenda and March 3, 2020 minutes.
• Resolution to award diplomas to Justin Ramon Banks, Jamasia Alexandria Lynch, Oonafoncil Na Moaten, Kylie Nicole Murphy, and Jazine N. Crawley.
• FY 2020 Amended Appropriations Resolution – $1,528,731,338 total, $35,355 increase; includes $205,000 for a new Commercial HVAC program, $500,000 for redesigned Summer School, $200,000 for legal services, and other reallocations.
• Authorize purchase of HVAC system replacement service for Eastmoor Academy classrooms 118‑119, not to exceed $73,500, funded by the Permanent Improvement Fund.

POLICY REVIEW COMMITTEE MEETING - CANCELLED

This meeting was cancelled; no business was conducted. The agenda included items such as approval of minutes, review of board bylaws, and review of an equity policy, but none were acted upon.

FINANCE & APPROPRIATIONS COMMITTEE MEETING

The Finance & Appropriations Committee approved transfers totaling over $12 million, including $11.8 million in Student Wellness Success Funds. The monthly financial report showed February revenues $8.4M under plan and expenditures $387K over plan, with overall cash balance $40.7M over plan at $359M. The committee also received an update on the Treasurer's Office Opportunity Study and discussed FY2021 staffing requests.

• Approved $11,803,798 transfer of Student Wellness Success Funds from General Fund to Fund 467
• Approved $205,000 for new Commercial HVAC program in Career & Technical Education
• Approved $500,000 for redesigned Summer School Experience
• Approved $200,000 for Carter Raynes claims services in Legal Services
• Monthly financial report: February revenues $8.4M under plan, expenditures $387,476 over plan

REGULAR BOARD BUSINESS MEETING

The board approved resolutions to adopt academic calendars for the 2020-2021 and 2021-2022 school years and a revised calendar for Year-Round/Woodcrest Elementary for 2019-2020. They also approved three board retreat dates for 2020 and passed proclamations recognizing National School Social Work Week and National School Breakfast Week. The superintendent provided updates on the Gifted and Talented program, Career Pathways, COVID-19, summer school, and the 2020 Census.

• Resolution adopted to set academic calendars for 2020-2021 and 2021-2022 and revise 2019-2020 calendar for Year-Round/Woodcrest Elementary
• Board retreats approved for March 31, June 23, and September 29, 2020 at 3700 South High Street
• Resolution recognizing March 1-7, 2020 as National School Social Work Week
• Resolution recognizing March 2-6, 2020 as National School Breakfast Week
• Superintendent reported on Gifted and Talented program, Career Pathways, COVID-19 update, summer school, and 2020 Census

NEIGHBORHOOD SCHOOL DEVELOPMENT PARTNERSHIP (NSDP)

The Neighborhood School Development Partnership committee will consider awarding contracts for restroom upgrades at six elementary and middle schools, HVAC overhaul work, and an indefinite-quantity asphalt paving contract. Members will also receive a discussion on the district’s academic facility overview.

• Award of contract to Advanced Engineering Consultants for 'Operation: Fix It' Phases 8 & 9 HVAC Overhaul Project
• Award of general contract to Setterlin Building Company for restroom upgrades at Alpine, Cranbrook, Eakin, Scottwood elementary schools and Medina, Ridgeview middle schools
• Award of general contract to Sheedy Paving, Inc. for indefinite-quantity asphalt paving
• Discussion of District Academic Facility Overview

AUDIT & ACCOUNTABILITY COMMITTEE MEETING

The Columbus City Schools Audit & Accountability Committee will hold a routine meeting to approve prior meeting minutes, adopt a calendar of activities, receive internal audit reports, and discuss a risk management study update. No votes on new policies or expenditures are scheduled.

• Approve minutes from previous committee meeting
• Approve Audit Committee Calendar of Activities
• Request for release of internal audit reports
• Receive Internal Audit Activity & Dashboard Report
• Update on Major Financial and Accounting Risk Opportunity Study

REGULAR BOARD BUSINESS MEETING

The Columbus City Schools Board of Education approved a resolution urging the Ohio General Assembly to reform the EdChoice voucher programs, citing a flawed funding formula that disadvantages the district. The board also recognized February as Career and Technical Education Month and received a monthly financial report showing a $50M surplus over plan. The board recessed into executive session to discuss employee discipline.

• Resolution to urge reform of Ohio's EdChoice voucher programs (passed 6-1)
• Resolution recognizing February as Career and Technical Education Month
• Monthly financial report: $50M surplus over plan for January 2020
• Executive session to consider discipline and dismissal of a public employee
• Approval of consent agenda (items 11.1-24.10)

FINANCE & APPROPRIATIONS COMMITTEE MEETING

The committee convened, approved the agenda and minutes from January 15, 2020. Treasurer Bahorek presented the January 2020 financial report, noting revenues $25.6 million over plan and expenditures $390,297 under plan. No other business was conducted.

• Approval of the meeting agenda
• Approval of January 15, 2020 minutes
• Presentation of January 2020 financial report showing revenues $25.6M over plan and cash balance $315M

REGULAR BOARD BUSINESS MEETING

The Columbus City Schools Board of Education approved a resolution granting a 100%, 15-year property tax exemption for the proposed Andelyn Biosciences gene therapy manufacturing facility on OSU-owned land. The board also recognized National School Counseling Week, granted a high school diploma to veteran Alvin T. Meek, and approved a consent agenda that included a lease for property at 474 N. Monroe Ave.

• Approved 100% 15-year property tax abatement for Andelyn Biosciences project (gene therapy facility on OSU property)
• Recognized February 3–7, 2020 as National School Counseling Week
• Authorized granting a high school diploma to WWII/Korean/Vietnam veteran Alvin T. Meek
• Approved consent agenda including lease of real property at 474 N. Monroe Ave
• Received superintendent's report on Student Ambassadors Program, NetJets partnership, 2020 Census, curriculum audit timeline

NEIGHBORHOOD SCHOOL DEVELOPMENT PARTNERSHIP (NSDP)

The Neighborhood School Development Partnership committee will discuss and vote on several design-build contract awards and change orders for HVAC and roof renovations at multiple Columbus schools, including Northland High School, Woodward Park Middle School, Windsor STEM Elementary, Highland Elementary, Indian Springs Elementary, Walnut Ridge High School, North High School, and Winterset Elementary. The agenda also includes updates on the Operation: Fix It project. No dollar amounts are specified in the agenda.

• Approval of Deduct Change Order No.4 to Daikin Applied Americas for HVAC at Northland High, Woodward Park Middle, Windsor STEM Elementary
• Approval of Deduct Change Order No.3 to Trane for HVAC at Highland Elementary, Indian Springs Elementary, Walnut Ridge High
• Award of design-build contract to The Brewer-Garrett Company for renovations at North High School
• Award of design-build contract to Trane for HVAC and roof renovations at Winterset Elementary School
• Operation: Fix It project updates and highlights

AUDIT & ACCOUNTABILITY COMMITTEE MEETING

The Audit & Accountability Committee of the Columbus City Schools Board of Education will meet on Jan. 23, 2020, to approve its 2020 activity calendar, plan member succession, and review internal audit reports and the annual audit plan. The agenda is primarily procedural boilerplate focused on committee operations and oversight planning.

• Approve Audit Committee Calendar of Activities for CY 2020
• Plan succession of committee members
• Confirm organizational independence of the Office of Internal Audit
• Review major changes to the annual audit plan and QAIP activity status
• Release and review internal audit activity and dashboard reports

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education heard a presentation from Nationwide Children's Hospital proposing a 100%, 15-year property tax abatement for a gene therapy manufacturing facility on Ohio State University land. The board also approved appointees for various liaison roles, adopted an evaluation schedule for the superintendent, treasurer, and internal auditor, and set a public hearing on re-employing a retired AP manager. Draft school calendars for 2020-21 and 2021-22 were presented for discussion, along with legislative priorities.

• Nationwide Children's Hospital proposes 100%, 15-year property tax abatement for a 100,000 sq ft gene therapy facility, requesting board approval
• Appointees approved for 2020: Jennifer Adair as OSBA delegate, Eric Brown as legislative liaison, James Ragland as Minority Scholarship Advisory Committee liaison
• Resolution adopted to set evaluation deadlines for Superintendent, Treasurer, and Internal Auditor by June 30, 2020
• Public hearing scheduled for April 7, 2020 on re-employment of retired AP Manager Gregg Somers
• Draft calendars for 2020-21 and 2021-22 school years presented, including Woodcrest School versions

FINANCE & APPROPRIATIONS COMMITTEE MEETING

The Finance & Appropriations Committee discussed a tax incentive proposal for Nationwide Children's Hospital, received the December 2019 monthly financial report, and reviewed self-sustaining fund updates for Food Services, Adult Ed, Latchkey, and WCBE. The committee approved the minutes of the December 11, 2019 meeting and decided to keep the $1.4 million county auditor refund posted as a negative expenditure.

• Tax incentive proposal for Nationwide Children's Hospital discussed
• December 2019 financial report: revenues $912,029 over plan, expenditures $828,574 over plan
• $1.4 million County Auditor refund to remain posted as negative expenditure
• Food Services fund highlights: Community Eligibility Provision offering free meals to all CCS students
• Adult Ed fund: $25,000 Center for Training Excellence grant and $133,386 Carl D. Perkins funding

POLICY REVIEW COMMITTEE MEETING

The Policy Review Committee will approve previous meeting minutes and review revisions to Board Policy 1540 (Suspension of Admin Contracts) and multiple policies under NEOLA updates, including those on late arrival/early dismissal, food services, treasurer employment, attendance and truancy. The committee will also review a proposed Equity Policy (po2000). The meeting is scheduled for 8:30 AM in the Cabinet Room.

• Review of proposed Equity Policy (po2000)
• Review of revisions to Board Policy 1540 (Suspension of Admin Contracts)
• Review of NEOLA updates: Late Arrival/Early Dismissal (po5230), Food Services (po8500), Treasurer Employment (po1310)
• Review of NEOLA updates: Attendance and Truancy (po5200)
• Approval of minutes from October 10, 2019

The Committee recommended Board approval for revisions to policies regarding administrative contracts, food services, and the Treasurer's employment. Two policies concerning attendance and dismissal were tabled for further subcommittee review. No action was taken on the Equity Policy.

• Recommended Board adopt revisions to Policy 1540 (Suspension of Administrative Contracts)
• Recommended Board approval of Policy 8500 (Food Services)
• Recommended Board approval of Policy 1310 (Employment and Non-Reemployment of the Treasurer)
• Recommended Board rescind Policy 1340 (Non-Reemployment of the Treasurer)
• Tabled Policy 5230 (Late Arrival / Early Dismissal)
• Tabled Policy 5200 (Attendance and Truancy)
• Formed subcommittee of Ms. Ellingsen, Ms. White, and Mr. Ragland to review Policies 5230 and 5200
• Approved October 10, 2019 meeting minutes as amended

2020 ORGANIZATIONAL MEETING

This was an organizational meeting of the Columbus City Schools Board of Education. The board elected Jennifer Adair as president and Ramona Reyes as vice-president for 2020, approved the 2020 meeting calendar, and swore in three members. Two items regarding appointees and an evaluation schedule were tabled and not voted on.

• Jennifer Adair elected board president for 2020
• Ramona Reyes elected board vice-president for 2020
• 2020 meeting calendar approved (regular meetings first and third Tuesdays)
• Jennifer Adair, Carol Beckerle, and Dr. Tina Pierce sworn in as board members
• Item 5.6 (Appointees) and Item 5.7 (Evaluation Schedule) tabled

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education approved a consent agenda containing multiple items, including a $26,515.20 contract with Diebold Educational Consulting for literacy training and a resolution awarding diplomas to six adult students through the Ohio 22+ program. The board also recognized Zeta Phi Beta Sorority's centennial and heard public comments from two citizens.

• Approved $26,515.20 purchase of service agreement with Diebold Educational Consulting, LLC for Fundations Literacy curriculum training
• Awarded diplomas to six adult students completing the Ohio 22+ Adult High School Diploma Program
• Approved out-of-state field trips including Ft. Hayes trip to New York City and SkillsUSA trip
• Adopted resolution celebrating Zeta Phi Beta Sorority Gamma Zeta Zeta Chapter's centennial
• Superintendent reported on Portrait of a Graduate community meetings and graduation schedules