Columbus City Schools public meetings in 2023

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education convened for a regular business meeting at Marion-Franklin High School. They adopted the agenda, heard public comments on topics including the Columbus Online Academy and the CCS levy, and honored members Eric Brown and Carol Beckerle with the Apple Award. The board then approved the consent agenda, with President Adair voting nay on item 17.1 (Sightlines contract) and Dr. Pierce voting nay on personnel actions and abstaining on the OSU agreement renewal.

• Renewal of agreement with Ohio State University for early childhood program ($148,480)
• Purchase of services agreement with Sightlines, LLC (drew nay vote from President)
• Personnel actions (drew nay vote from Dr. Pierce)
• Public comments on restructuring Columbus Online Academy and levy concerns
• Apple Award presented to board members Eric Brown and Carol Beckerle

FINANCE & APPROPRIATIONS COMMITEE MEETING

The committee received the November 2023 monthly financial report showing a $3.0 million positive revenue variance month-to-date and a $15.4 million positive revenue variance year-to-date. Expenditure variances were negative month-to-date at ($190,934) and positive year-to-date at $6.4 million. The committee also heard updates on final-year ESSER III investments and the Allovue budget software implementation.

• November 2023 monthly financial report: revenue variance of $3.0M (18.6%) month-to-date, $15.4M (3.2%) year-to-date; expenditure variance of ($190,934) (-0.3%) month-to-date, $6.4M (1.9%) year-to-date
• ESSER III update: final year ends September 30, 2024; focus on high-leverage investments in learning recovery, staffing, professional development, student/family supports, and capital improvements
• Allovue implementation update: software to give school and department leaders better budget and spending insight
• Approval of October 11, 2023 committee minutes
• Meeting adjourned at 5:47 p.m.

GOVERNANCE, POLICY & ADVOCACY COMMITTEE MEETING

The Governance, Policy & Advocacy Committee will consider and discuss 13 revised policies and one new policy on nondiscrimination, equal employment opportunity, anti-harassment, and disability discrimination. The meeting also includes approval of minutes from five previous meetings.

• Revised po1422 Nondiscrimination and Equal Employment Opportunity
• New po2266 Nondiscrimination on the Basis of Sex in Educational Programs or Activities
• Revised po1662 Anti-Harassment policy
• Revised po3362 Anti-Harassment policy
• Revised po4362 Anti-Harassment policy

SPECIAL BOARD MEETING (RETREAT)

This was a special board meeting (retreat) of the Columbus City Schools Board of Education. The board heard a presentation and discussed how to move work forward and identify action items, with facilitation by Charleta B. Tavares. No formal votes or specific policy decisions were taken; the agenda was largely procedural.

• Facilitator Charleta B. Tavares, CEO of Primary One Health, led the discussion
• Board heard a district presentation and discussed strategic direction
• Meeting adjourned at 8:29 p.m. with no recorded video

NEIGHBORHOOD SCHOOL DEVELOPMENT PARTNERSHIP (NSDP)

The NSDP board will consider and potentially approve several action items, including a purchase of services agreement with Sightlines LLC for lifecycle renewal, a general contract with Sheedy Paving, Inc. for asphalt repairs at multiple sites (Project #24019), and a general contract with Johnson-Laux Construction Ohio, LLC for the Scottwood ES Classroom Reset (Project #24016). They will also hear a presentation on the Sightlines lifecycle renewal program and discuss the 2024 meeting calendar.

• Award of general contract to Sheedy Paving, Inc. for Asphalt Repairs & Replacement at Multiple Sites, Project #24019
• Award of general contract to Johnson-Laux Construction Ohio, LLC for Scottwood ES Classroom Reset, Project #24016
• Authority to enter into a Purchase of Services Agreement with Sightlines, LLC for lifecycle renewal (No. 214976)
• Presentation and discussion on Lifecycle Renewal by Sightlines
• Discussion and action on 2024 NSDP Calendar of Meetings

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education approved a consent agenda including a $163,863.45 purchase of service agreement with SchooLinks Inc. for an Ohio-specific graduation tracking system. The board also held public hearings on re-employment of four retired teachers and noticed two more hearings for January 2024. Most other items were procedural or informational.

• Approved consent agenda including $163,863.45 service agreement with SchooLinks Inc. for graduation tracking system for grades 6-12
• Held public hearings on re-employment of retired teachers Andrew J. Byrum, Marcia L. Conley, Alice T. Munnerlyn, and Karla L. Young Person
• Noticed public hearings for January 23, 2024, on re-employment of retired teachers Trenisha G. Ball and Linda L. Kennedy
• Discussed board and community engagement

REGULAR BOARD BUSINESS MEETING

The board voted 6-0 to adopt new board goals and amended goal targets (Item 4.2). Public comment included concerns about lowering reading expectations and the potential closure of Columbus Online Academy. The board also approved a consent agenda that included a $125,286 contract for the Vizzle special education platform and a $1,229,505.80 contract for SPIRE reading intervention materials.

• Resolution to adopt Columbus City Schools' board goals and amended goal targets (unanimous vote)
• Authority to enter into $125,286 purchase service agreement with Re-Think Autism Inc. for Vizzle special education platform
• Authority to enter into $1,229,505.80 purchase service agreement with School Specialty for SPIRE/Sound Sensible reading intervention materials
• Public comment opposing potential closing of Columbus Online Academy
• Public comment urging board not to lower expectations in reading

SPECIAL BOARD MEETING - CANCELLED

This November 16, 2023 special board meeting of the Columbus City Schools Board of Education was cancelled. No votes, discussions, or decisions took place. The agenda only contains procedural items that were not acted upon.

• Meeting cancelled; all agenda items (call to order, adopt agenda, executive session, adjournment) not conducted

GOVERNANCE, POLICY & ADVOCACY COMMITTEE MEETING

The Governance, Policy & Advocacy Committee will consider and discuss 13 revised or new policies covering nondiscrimination, equal employment opportunity, Section 504/ADA, anti-harassment, and sex-based nondiscrimination in education. The committee will also approve minutes from four previous meetings (Dec 2022, Mar 2023, Jun 2023, Sep 2023).

• Revised po1422 Nondiscrimination and Equal Employment Opportunity
• Revised po1662 Anti-Harassment
• New po2266 Nondiscrimination on the Basis of Sex in Educational Programs or Activities
• Approval of minutes from Dec 8, 2022; Mar 8, 2023; Jun 7, 2023; Sep 13, 2023

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education approved a resolution shifting the April 24 professional development day to April 8, 2024, citing safety concerns from the total solar eclipse. The board also ratified a consent agenda including contracts, minutes, and personnel actions, and received financial reports for FY 2024 Q1 and a five-year forecast. Public hearings were set for the re-employment of retired teachers Frances Penn, Jeanne Collins, Lynn Getz, and Donald Poff.

• Approved Resolution 23-33-969 amending the 2023-24 academic calendar: April 24 PD day moved to April 8, 2024 (solar eclipse day); April 15 becomes an intersession day for year-round schools.
• Authorized a purchase service agreement with Ability Matters (No. 215868) for $208,800 from Special Ed Excess Cost Fund (001-968), contingent on appropriation.
• Heard public comments on latchkey payments, Georgian Heights Youth Football, NAACP request for trip cost details, and All in for Ohio Kids support.
• Noticed public hearings for re-employment of retired teachers Frances Penn (Jan 9, 2024), Jeanne Collins, Lynn Getz, and Donald Poff (Nov 11, 2023 effective).
• Presented FY 2024 Q1 financial report and updated five-year forecast by Interim Treasurer Jenny Vanover.

NEIGHBORHOOD SCHOOL DEVELOPMENT PARTNERSHIP (NSDP)

The Neighborhood School Development Partnership will consider awarding a general contract to Prodigy Building Solutions, LLC for the Mifflin High School Renovations project. The committee will also vote to approve minutes from prior meetings. No discussion items or community inclusion reports are scheduled.

• Award of general contract to Prodigy Building Solutions, LLC (No.215923) for Mifflin High School Renovations, Project #24012
• Approval of minutes from Technical Oversight meeting on Oct 18, 2023, and previous NSDP meetings
• No discussion items listed on the agenda

AUDIT & ACCOUNTABILITY COMMITTEE MEETING

The Columbus City Schools Audit & Accountability Committee will meet to approve minutes and set its 2024 meeting and activity calendars. The Office of Internal Audit will report on its Path of Excellence progress, follow-up on prior findings, a staffing plan, and an activity dashboard. The committee will also move into executive session to discuss school safety and security arrangements and emergency response protocols under Ohio law.

• Approve Audit & Accountability Committee 2024 Calendar of Meetings
• Approve Audit & Accountability Committee Calendar of Activities for CY24
• Office of Internal Audit: Path of Excellence Progress report
• Internal Audit Activity & Dashboard Report
• Executive session to discuss safety and security arrangements and emergency response protocols

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education appointed a treasurer pro tem for the meeting, adopted the agenda and a Student Outcomes Focused Governance monitoring calendar, and approved several first‑reading amendments to board policies covering school safety, continuity of operations, legal advisors, career advising, drug‑free workplace, and school‑van transportation. The board also recognized National Principals Month and heard a public comment on the K‑6 Online Academy. A public hearing was held on the re‑employment request of retired instructional assistant Denise James.

• Resolution appointing Christina Vera as Treasurer Pro Tempore for the meeting
• Adoption of the Student Outcomes Focused Governance (SOFG) Progress Monitoring Calendar for SY23‑24 through SY28‑29
• First‑reading approval of Amendment to Board Policy 8400 (School Safety)
• First‑reading approval of Amendment to Board Policy 8650 (Transportation by School Van)
• Public hearing on re‑employment of retired instructional assistant Denise James

FINANCE & APPROPRIATIONS COMMITEE MEETING

The committee received the FY 2024 Quarter 1 Financial Report showing revenues $9.9 million above plan and expenditures $14.9 million below plan, with a cash balance of $468.0 million. They also discussed a budget transfer of $80,725 between two offices, a presentation on economic development incentives, and a preview of the November 2023 Five-Year Forecast.

• Quarterly financial report: revenues $9.9M above plan, expenditures $14.9M below plan, cash balance $468.0M
• Budget transfer request: $80,725 from Student Leadership & Engagement (OPU 937) to Transformation & Leadership (OPU 934)
• Discussion of economic development tax incentives including CRAs and compensation agreements
• November 2023 Five-Year Forecast presentation covering state funding, Issue 11, and levy scenarios
• Approval of August 9, 2023 minutes

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education held a regular meeting, adopting the agenda and hearing public comments on the CCS levy, track conditions at West High School, transportation, and school safety. They received a presentation on school funding equity. The board approved resolutions recognizing custodians and teachers. They proposed amending the 2023-2024 calendar to shift a professional development day to April 8, 2024 for the total solar eclipse, and set public hearings for the re-employment of three retired teachers.

• Public hearing set for December 5 on re-employment of retired teachers Andrew Byrum, Marcia Conley, Alice Munnerlyn
• Proposed calendar amendment moving professional development day to April 8, 2024 for total solar eclipse
• Presentation on Coalition for Equity & Adequacy of School Funding
• Resolution to recognize National Custodian Appreciation Day and World Teacher's Day
• Public comments on West High School track restoration and school transportation

NEIGHBORHOOD SCHOOL DEVELOPMENT PARTNERSHIP (NSDP)

The Neighborhood School Development Partnership approved the meeting minutes and took no discussion items. It approved three contracts: professional design services for fire alarm upgrades, a general contract for a running track renovation at West High School, and a change order for drainage and tennis court improvements at Johnson Park Middle School. The committee then adjourned.

• Approval of NSDP meeting minutes (voice vote).
• Award of contract to IMEG Corp. for fire alarm upgrades, Project No. 24009.
• Award of general contract to SCG Fields, LLC for running track renovations at West HS (CCS #070), Project # 24017.
• Approval of Change Order No. 2 to John Eramo & Sons, Inc. for drainage and tennis court improvements at Johnson Park MS, Project # 22006.

SPECIAL BOARD MEETING (BOARD RETREAT)

The Columbus Board of Education held a special board retreat to discuss the 2023 Board Governance Priorities. No formal votes were taken on the priorities; the meeting included roll call, agenda adoption, and adjournment.

• Discussion of 2023 Board Governance Priorities

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education unanimously approved a resolution adopting a statement of facts and talking points for the November 7, 2023 tax levy. The board also approved a consent agenda including a $1,602,000 contract for elementary math coaching and a notice of public hearing for re-employing a retired teacher. Public comments included support for the levy and concerns about staff placement.

• Resolution adopting statement of facts and talking points for Nov 7, 2023 tax levy (approved 7-0)
• Consent agenda approved, including contract with Curriculum Associates Inc. for $1,602,000 for elementary math coaching
• Notice of public hearing on Nov 8, 2023 for re-employment of retired teacher Donald Poff
• Superintendent reported on Region 4 data, Centennial High School update, and state report card
• Treasurer reported on Allovue Consulting Group workshop for resource management

GOVERNANCE, POLICY & ADVOCACY COMMITTEE MEETING

The Governance, Policy & Advocacy Committee of Columbus City Schools will consider and discuss revisions to five policies: appointment of legal advisors, career advising, drug-free workplace (two policies), and transportation by school van. The meeting also includes approval of minutes from prior meetings. No votes are scheduled; items are for discussion only.

• Revised po0156 Appointment of Legal Advisors Throughout School Year
• Revised po2413 Career Advising
• Revised po3122.01 Drug-Free Workplace
• Revised po4122.01 Drug-Free Workplace
• Revised po8650 Transportation by School Van

AUDIT & ACCOUNTABILITY COMMITTEE MEETING

The committee will review several reports from the Office of Internal Audit. The agenda also includes a recommendation for an executive session to discuss information technology risk and security protocols.

• Office of Internal Audit: OIA Path of Excellence
• Office of Internal Audit: OIA COOP Update
• Office of Internal Audit: Fraud, Waste & Abuse Reporting System - FY 2023
• Office of Internal Audit: Issues & Recommendations Tracking Process
• Executive Session: Information Technology (IT) Risk Conversation Update

FINANCE & APPROPRIATIONS COMMITEE MEETING

The Finance & Appropriations Committee approved minutes from August 9, discussed a $2.3 million budget request for Career-Technical Education, received an ESSER update showing $113.6 million remaining in ESSER III, and reviewed the General Fund and Permanent Improvements plan. The General Fund overview noted a $15 million transportation penalty, a $20 million capital transfer through FY27, and a projected cash balance of $67.2 million by FY27. The Permanent Improvements plan requires 4.7 Mills PI Funding.

• $2.3M budget request for Career-Technical Education FY 2024 Set Aside
• ESSER III remaining balance: $113,594,955; all work ends Sept 2024 except Capital Improvements
• General Fund: $15M transportation penalty (FY23-27), $20M capital transfer (FY24-27)
• General Fund cash balance projected at $67.2M by FY27
• Permanent Improvements plan needs 4.7 Mills PI Funding; $366M in one-time funding sources (2016-2024)

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education convened, heard public comment, and approved the consent agenda. The agenda included contracts for Rosetta Stone LLC ($39,200) and IXL Learning ($46,542) for English learner support. Two board members voted against a career awareness funds payment to Westerville School District. The board also scheduled public hearings for the re-employment of retired teachers Jeanne Collins and Lynn Getz.

• Approval of $39,200 contract with Rosetta Stone LLC for ESL software (Item 13.1)
• Approval of $46,542 purchase of IXL Learning site licenses for EL students (Item 13.2)
• Two board members (Pierce, Vera) voted against item 13.4 for career awareness funds to Westerville School District
• Public hearings set for Nov 8, 2023 on re-employment of retired teachers Jeanne Collins and Lynn Getz (Items 8.1, 8.2)
• Board member Eric Brown was absent

NEIGHBORHOOD SCHOOL DEVELOPMENT PARTNERSHIP (NSDP)

The Neighborhood School Development Partnership (NSDP) board will consider awarding contracts for HVAC design, entry/storefront upgrades, playground upgrades, window replacement at Historic North HS, and roof repairs at the 17th Avenue Service Center. These are action items on the August 24, 2023 agenda. No discussion items are listed.

• Award of contract for Criteria Engineer Services to M Consultants, LLC for HVAC Improvements Project No. 24011
• Award of contract for Professional Design Services to Design Group, Inc. for Entry, Storefront & Window Upgrades, Project No. 24008
• Award of contract for Professional Design Services to Triad Architects, Ltd. for Playground Upgrades at Multiple Sites, Project No. 24010
• Award of General Contract to Miles-McClellan Construction Co., Inc. for Historic North HS Window Replacement, Project No. 24001
• Authorization to enter into contract with Garland/DBS, Inc. for Roof Repairs to 17th Avenue Service Center Facility, Project No. 24013

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education adopted the agenda, heard public comments on a school levy and safety, and received a presentation from the Franklin County Auditor on the 2023 Property Reappraisal. The board voted to appoint L. Kevin O'Connor as Interim Internal Auditor and approved a consent agenda that included a $87,780 speech therapy contract and set a public hearing for the re-employment of a retired instructional assistant.

• Resolution appointing L. Kevin O'Connor as Interim Internal Auditor (23-28-800), effective August 16, 2023
• Authority to renew purchase of services with Sandra M. Winchester, MA, SLP, LLC for $87,780 for speech therapy at non-public schools
• Notice of public hearing on October 17, 2023, regarding the re-employment of retired employee Denise James as an instructional assistant
• Approval of consent agenda (items 12.1–25.16); member Dr. Tina Pierce voted nay on item 15.1 and abstained on item 13.6
• Presentation by Franklin County Auditor Michael Stinziano on the 2023 Property Reappraisal

FINANCE & APPROPRIATIONS COMMITEE MEETING

The committee discussed the June and July 2023 monthly financial reports, which show revenues exceeding plan and expenditures under plan. The treasurer also presented updates on bond defeasance (a resolution will go to the Aug 15 board meeting) and cash handling changes required by HB 33, which mandates cash acceptance at ticketed events. The committee previewed FY 2024 meeting topics including ESSER updates and levy updates.

• Approval of June 14, 2023 minutes
• Monthly financial report: FY 2023 through June - revenues $49.4M over plan, expenditures $21.6M under plan; FY 2024 through July - cash balance $495.5M, $21.7M over plan
• Bond defeasance resolution to be placed on August 15 BOE agenda to authorize defeasance of several bond series
• Cash handling update: HB 33 requires cash acceptance at all ticketed events; district working on resolution
• Preview of FY 2024 FAC meeting topics includes ESSER updates, levy update, and budget presentations

REGULAR BOARD BUSINESS MEETING

The Columbus City Schools Board of Education approved a resolution to place a 7.7-mill combined operating and permanent improvement tax levy on the November 7, 2023 ballot, estimated to raise $99,104,000 annually. The board also approved a first-ever working agreement for building substitutes with the Columbus Education Association, effective through the 2025-2026 school year. Additionally, the board adopted two second-reading amendments to policies on instructional resources and complaints about instructional resources, and nominated Bernita Reese and Tawanda Allen for OSBA awards.

• Resolution to place a 7.7-mill tax levy (3 mills operating, 4.7 mills permanent improvement) on the Nov 7, 2023 ballot, generating $99,104,000 annually
• Approved first working agreement for building substitutes with the Columbus Education Association (CEA) through 2025-2026
• Second reading and adoption of amendment to Board Policy 2520 (Instructional Resources)
• Second reading and adoption of amendment to Board Policy 2525 (Complaints About Instructional Resources)
• Nominated Bernita Reese (Columbus Recreation & Parks) for OSBA Friend of Public Education Award and Tawanda Allen for OSBA Exemplary School Employee Award

REGULAR BOARD BUSINESS MEETING

The Columbus City Schools board approved a consent agenda that includes two facility-management items: a $75,000 flooring installation contract for bus compound restrooms and a resolution delegating authority to the superintendent and treasurer to approve change orders over $50,000 during July 2023 when the board will not meet. Trustee Dr. Tina Pierce voted no on fund transfers for WCBE (item 5.3).

• Authorized up to $75,000 for flooring installation at Morse Road, Fort Hayes, and Frebis bus compound restrooms (Continental Office Furniture)
• Delegated to superintendent/CEO authority to approve change orders over $50,000 and to treasurer/CFO to authorize payment, effective July 1 – August 1, 2023
• Dr. Tina Pierce voted against fund transfers related to WCBE (item 5.3) within the consent agenda
• Board adopted the agenda and approved consent agenda with a quorum of six members present (Ramon Reyes absent)

AUDIT & ACCOUNTABILITY COMMITTEE MEETING - CANCELLED

This meeting of the Columbus City Schools Audit & Accountability Committee was cancelled and did not take place. No decisions or discussions occurred.

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education adopted a resolution to seek county certification for a 7.7-mill combined tax levy (4.7 mills for permanent improvements, 3.0 mills for operating expenses). The board also voted to employ Dr. Angela Chapman as superintendent through July 31, 2026, and approved a new collective bargaining agreement with the Columbus School Employees Association through July 31, 2026. Several policy amendments received first readings but no final votes were taken on them.

• Resolution to request certification for a 4.7-mill permanent improvement levy and 3.0-mill operating levy
• Employment of Superintendent Dr. Angela Chapman from July 1, 2023 to July 31, 2026
• Approval of collective bargaining agreement with Columbus School Employees Association (OAPSE/AFSCME Local 4)
• Approval of the 2023-2024 Internal Audit Plan
• First readings of amendments to policies on instructional resources, complaints, textbooks, student complaints, student/parent rights, public complaints, and controversial issues

FINANCE & APPROPRIATIONS COMMITEE MEETING

The Columbus City Schools Finance & Appropriations Committee approved the May 10, 2023 minutes and reviewed the May 2023 financial report, which showed revenues $37.0 million over plan and expenditures $27.5 million under plan. They received updates on ESSER fund timelines (ending 2022–2024) and self-sustaining funds (food service, adult education, latchkey, WCBE radio). The main discussion centered on plans to place a $4.7 million permanent improvement levy and a $3.0 million operating levy on the November 30 ballot, pending full board approval at the June 20 meeting.

• Approval of May 10, 2023 minutes
• May 2023 financial report: revenues $37M over plan, expenditures $27.5M under plan, cash balance $384.5M
• ESSER update: timelines for ESSER 1 (ends Sept 2022), ESSER 2 (ends Sept 2023), ARP ESSER (ends Sept 2024)
• Self-sustaining fund updates: Food Service, Adult Education, Latchkey, WCBE Radio Station
• Levy discussion: resolution to declare necessity for $4.7M P.I. levy and $3.0M operating levy for November 30 ballot

SPECIAL BOARD MEETING (BOARD RETREAT)

The Columbus Board of Education held a special meeting and retreat. They appointed a member as treasurer pro tempore due to the treasurer's absence. The board then discussed their 2023 governance priorities. No votes were taken on policy or financial items.

• Appointment of Christina Vera as treasurer pro tempore for the meeting
• Discussion of 2023 Board Governance Priorities

GOVERNANCE, POLICY & ADVOCACY COMMITTEE MEETING

The Governance, Policy & Advocacy Committee of Columbus City Schools will discuss a draft policy package from Academic Services, including revisions to policies on instructional resources, controversial issues, student complaints, and student/parent rights, as well as a new policy for complaints about instructional resources. They will also consider other policies, such as a complete replacement of the Safety Program, rescission of the District Continuity of Operations Plan, and revisions to drug-free workplace policies. The meeting will also approve minutes from December 2022 and March 2023.

• Revised po2520 Instructional Resources and new po2525 Complaints About Instructional Resources
• Revised po2240 Controversial Issues and po5780 Student/Parent Rights
• Rescission of po2510 Adoption of Textbooks
• Revised po8400 Safety Program (complete replacement) and rescission of po8400.01
• Revised drug-free workplace policies (po3122.01 and po4122.01)

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education approved a consent agenda containing multiple routine items, including membership renewals and bus usage authorization. The board also set public hearings for August on re-employing two retired teachers. A board member voted against renewing NPR and antenna site agreements. Public comment included a NAACP records request regarding a $250,000 superintendent search.

• Appointed Christina Vera as treasurer pro tempore for the meeting
• Public hearing set for Aug 1 on re-employment of retired teacher William Marshall
• Public hearing set for Aug 21 on re-employment of retired teacher China White
• Authorized $46,746 membership renewal in Council of the Great City Schools (FY24 General Fund)
• Adopted resolution to award diplomas for Ohio 22+ Adult High School Diploma Program

SPECIAL BOARD MEETING (BOARD RETREAT)

The Columbus Board of Education held a special board retreat to discuss its 2023 governance priorities. The board also appointed Christina Vera as treasurer pro tempore due to the treasurer's absence. Procedural items included roll call, agenda adoption, and adjournment.

• Discussion of 2023 Board Governance Priorities
• Appointment of Christina Vera as treasurer pro tempore (Resolution 23-22-580)
• Roll call: six members present; Michael Cole arrived at 5:46 p.m.
• Adoption of the agenda without objection
• Meeting adjourned at 9:26 p.m.

AUDIT & ACCOUNTABILITY COMMITTEE MEETING

The Audit & Accountability Committee will approve minutes, discuss the Internal Auditor/CAE position, and review the Office of Internal Audit's FY 2024 risk assessment and proposed work. The committee will also discuss action steps on open audit issues and recommendations.

• Approval of meeting minutes
• Discussion on Internal Auditor/CAE position
• FY 2024 risk assessment and proposed work from Office of Internal Audit
• Discussion and action steps on open audit issues and recommendations

NEIGHBORHOOD SCHOOL DEVELOPMENT PARTNERSHIP (NSDP)

The Neighborhood School Development Partnership board will consider approving four contracts for school renovations: HVAC renovations at multiple sites, roof replacement at multiple sites, loose furnishings for media centers, and an amendment for flooring at Columbus International High School and Columbus Global Academy. No dollar amounts are listed in the agenda.

• Award of design-build contract to The Brewer-Garrett Company for HVAC renovations at multiple sites, Project No. 24003
• Award of design-build contract to Prodigy Building Solutions, LLC for roof replacement at multiple sites, Project No. 24004
• Award of general contract to King Business Interiors, Inc. for media centers loose furnishings at multiple sites, Project No. 23011
• Authority to amend contract with Continental Office Furniture for flooring and installation services at Columbus International High School and Columbus Global Academy

SPECIAL BOARD MEETING

This is a special board meeting of the Columbus City Schools Board of Education. The board convened, adopted the agenda, and recessed into executive session to discuss the appointment, employment, or compensation of public employees. No other substantive business was conducted. The meeting adjourned after the executive session.

• Board recessed into executive session under ORC 121.22(G)(1) to consider appointment, employment, or compensation of public employees.

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education appointed Dr. Angela Chapman as the new superintendent via a poll-vote. The board also approved a consent agenda covering multiple items, including contracts and personnel. Public comments addressed topics such as board transparency and superintendent search. Student presentations highlighted restorative practices and cultural exchange.

• Poll-vote to appoint Dr. Angela Chapman as superintendent
• Approval of $99,948.79 purchase agreement with Guitar Center for marching band instruments
• Approval of $214,549.98 purchase agreement with Houghton Mifflin Harcourt Publishing Company
• Public comments on board transparency and summer school
• Abstentions by board members on items involving Ohio State University and personnel

SPECIAL BOARD MEETING

This special meeting of the Columbus City Schools Board of Education consisted entirely of procedural actions: convening, adopting the agenda, recessing into executive session to discuss appointment, employment, or compensation of public employees, and adjourning. No substantive decisions or public policy items were considered.

• Executive session held under Ohio Revised Code Section 121.22(G)(1) for employee appointment, employment, or compensation
• Meeting convened at 4:00 p.m., recessed at 4:01 p.m., reconvened at 11:49 p.m., adjourned at 11:50 p.m.

FINANCE & APPROPRIATIONS COMMITEE MEETING

The Columbus City Schools Finance & Appropriations Committee convened on May 10, 2023. Members reviewed the monthly financial report showing revenues $17.4M over plan and expenditures $30.9M under plan, resulting in a cash balance of $415.6M. The committee considered a proposal to increase Latchkey program fees from $55-$75 per week to $65-$85 per week for the upcoming school year. Presentations were also heard on leasing office space at the SERS building and on budget software from Allovue.

• Approval of April 19, 2023 Finance & Appropriations Committee minutes
• Monthly financial report for April 2023: revenues $872.2M YTD vs. $854.8M plan, expenditures $692.5M vs. $723.4M plan
• Latchkey fee increase proposal: morning care $55→$65/wk, afternoon $60→$70/wk, both $75→$85/wk
• SERS building lease proposal to relocate treasurer's office staff
• Allovue budget software presentation

SPECIAL BOARD MEETING

This was a special board meeting of the Columbus City Schools Board of Education. The board adopted the agenda and then voted unanimously to recess into executive session under Ohio Revised Code Section 121.22(G)(1) to discuss the appointment, employment, or compensation of public employees. The board reconvened and adjourned without taking any other public action.

• Motion for Executive Session (23-18-478) under Ohio Revised Code 121.22(G)(1) regarding public employee personnel matters
• Board recessed at 4:10 p.m. and reconvened at 10:48 p.m.
• All five present members voted in favor; no votes against

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education voted on several policy amendments, including the second reading of a revised student discipline policy (PBIS) after a motion to table failed. The board also approved the second reading of an attendance policy and the first reading of an attendance absence amendment. Resolutions recognizing School Principals’ Day, Bus Driver Appreciation Day, and Teacher Appreciation Week were adopted unanimously.

• Approved second reading of amendment to Board Policy 5630.01 (Positive Behavior Intervention and Supports and Limited Use of Restraint and Seclusion) by a 5-1 vote
• Approved second reading of Board Policy 5200 (Attendance) by a 5-1 vote
• Approved first reading of amendment to Board Policy 5200.01 (Attendance Absence) by a 5-1 vote
• Public comments raised concerns about the PBIS policy and the $250,000 superintendent search contract with Taft Stettinius & Hollister
• Adopted resolutions recognizing May 1 as National School Principals' Day and School Bus Driver Appreciation Day, and May 8-12 as National Teacher Appreciation Week

SPECIAL BOARD MEETING

The Columbus City Schools Board of Education held a special meeting on May 2, 2023. The board adopted the agenda and then voted unanimously to recess into executive session under Ohio Revised Code Section 121.22(G)(1) to discuss appointment, employment, or compensation of public employees. The board reconvened and adjourned the meeting at 9:19 p.m.

• Motion and vote to enter executive session (23-16-441) for personnel matters

SPECIAL BOARD MEETING

The Columbus City Schools Board of Education held a special meeting on May 1, 2023. The board voted unanimously to recess into executive session to discuss the appointment, employment, or compensation of public employees. The session lasted from 4:13 p.m. to 10:03 p.m., after which the board adjourned without any public action on other items.

• Board voted 5-0 to enter executive session under Ohio Revised Code Section 121.22(G)(1)
• Meeting convened at 4:11 p.m. and adjourned at 10:07 p.m.
• Two members arrived late: Ramona Reyes at 4:13 p.m. and Dr. Tina Pierce at 4:20 p.m.
• No public hearings or policy votes were held

NEIGHBORHOOD SCHOOL DEVELOPMENT PARTNERSHIP (NSDP)

The NSDP committee will consider approving several contracts for school construction and services, including prevailing wage coordination, outdoor athletics, HVAC renovations at Mifflin Middle School, and furnishings for Hamilton STEM. No discussion items are scheduled, and dollar amounts are not listed in the agenda.

• Award of contract for prevailing wage coordinator services to Contractor Compliance & Monitoring, Inc. (Project No. 23023)
• Award of general contract to Vasco Asphalt Company for outdoor athletics at multiple sites (Projects No. 23005-E & 23006-F)
• Award of general contract to Prodigy Building Solutions, LLC for HVAC renovations at Mifflin Middle School (Project No. 23025)
• Authority to purchase furnishings from Virco, Inc. for Hamilton STEM and other academic facilities (Project No. 23020)

FINANCE & APPROPRIATIONS COMMITEE MEETING

The Finance & Appropriations Committee heard a monthly financial report showing revenues $32.5M over plan and expenditures $33.7M under plan, yielding a cash balance of $462.7M. The committee also received a presentation on the May 2023 Five-Year Forecast, which will go to the full Board for approval in May. The only action taken was approval of the February 22, 2023 meeting minutes.

• March financial report: revenues $855.7M YTD vs. $823.2M plan (+3.9%), expenditures $628.9M vs. $662.6M plan (-5.1%)
• Cash balance of $462.7M is $66.1M over plan
• May Five-Year Forecast presented to committee, with Board approval scheduled for second meeting in May
• Property tax revenues $8.5M under plan; State Aid $17.3M over plan

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education approved a consent agenda that includes a $90,000 agreement with College Board for Advanced Placement tests. The board also adopted second-reading amendments to board bylaw 0169.2 on open meetings and policy 5421.01 on academic grade changes, and accepted a monitoring report on Interim Goals 2.1 and 2.2. First readings were introduced for a new attendance policy and an amendment to the positive behavior intervention policy. A public comment raised concerns about $250,000 allocated for the superintendent search law firm.

• Approved $90,000 purchase order with College Board for AP tests
• Adopted amendment to Board Bylaw 0169.2 (Open Meetings/Sunshine Law)
• Adopted amendment to Board Policy 5421.01 (Academic Grade Change)
• Introduced first reading of Board Policy 5200 (Attendance) and amendment to Policy 5630.01 (PBIS)
• Accepted monitoring report on Interim Goals 2.1 and 2.2

REGULAR BOARD BUSINESS MEETING

The Columbus City Schools Board of Education held a regular business meeting with procedural items and several resolutions. The board approved recognitions for the Africentric girls and boys basketball teams, Assistant Principals Week, and School Librarian Day. A first reading of an amendment to Board Bylaw 0169.2 (Open Meetings/Sunshine Law) was introduced but no action taken.

• First reading of amendment to Board Bylaw 0169.2 (Open Meetings/Sunshine Law)
• Resolution recognizing 2022-2023 Columbus Africentric Girls Basketball Team for Division III state championship
• Resolution recognizing 2022-2023 Columbus Africentric Boys Basketball Team for accomplishments
• Resolution recognizing April 3-7, 2023 as National Assistant Principals Week
• Resolution recognizing April 4, 2023 as National School Librarian Day

AUDIT & ACCOUNTABILITY COMMITTEE MEETING

The Audit & Accountability Committee of the Columbus City Schools Board of Education is convening for a procedural meeting. The agenda includes only a call to order, an executive session, and adjournment. No reports, resolutions, or public hearings are scheduled.

• Call to Order and Roll Call
• Executive Session
• Adjournment

NEIGHBORHOOD SCHOOL DEVELOPMENT PARTNERSHIP (NSDP)

The Neighborhood School Development Partnership committee is considering three action items to award general contracts for security vestibule upgrades at multiple sites and auditorium/gymnasium projects at several schools, including Ft. Hayes, Gifted Academy, and Westmoor MS. No dollar amounts are specified in the agenda.

• Award of general contract to T-Built Construction Services, Inc. for security vestibule upgrades at multiple sites (Project No. 23009, Contract No.214815)
• Award of general contract to Miles-McClellan Construction Co., Inc. for auditorium and gymnasium at multiple sites (Project No. 23007, Contract No.207537)
• Award of general contract to Martin Public Seating, Inc. for auditorium and gymnasium upgrades at Ft. Hayes, Gifted Academy, and Westmoor MS (Project No. 23007, Contract No.207883)

SPECIAL BOARD MEETING

The Columbus City Schools Board of Education held a special meeting on March 23, 2023 at the Southland Center. Members appointed Christina Vera as Treasurer Pro Tempore for the duration of the meeting, pursuant to Ohio Revised Code 3313.23. The board also adopted its agenda, entered an executive session to consider public employee matters, and adjourned.

• Appointment of Christina Vera as Treasurer Pro Tempore (per O.R.C. 3313.23)
• Adoption of the meeting agenda
• Motion to recess into Executive Session to consider appointment, employment, or compensation of public employees
• Adjournment of the meeting at 6:36 p.m.

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education held its regular business meeting on March 21, 2023. They adopted academic calendars for the next two school years, including both traditional and year-round schedules for Woodcrest Elementary. The board also approved a monitoring report on second grade reading progress and passed resolutions supporting proper funding of public education and amending the OSBA legislative platform. The interim superintendent presented an update on the FY 2024 general fund budget, and public comment addressed costs related to the superintendent search.

• Adopted traditional and year-round (Woodcrest Elementary) academic calendars for 2023-2024 and 2024-2025.
• Approved monitoring report on second grade reading (Interim Goal 1.3).
• Passed resolution expressing support for fulfilling Ohio's constitutional mandate to fund public education.
• Passed resolution recommending amendment to Ohio School Boards Association legislative platform.
• Approved consent agenda including multiple contracts and service agreements (e.g., with Haugland Learning/New Story Schools, Ashland University, Ohio State University).

FINANCE & APPROPRIATIONS COMMITEE MEETING - CANCELLED

This meeting was cancelled and did not take place. No decisions or discussions occurred.

SPECIAL BOARD MEETING (BOARD RETREAT)

The Columbus Board of Education held a special meeting retreat to discuss the 2023 Board Governance Priorities, facilitated by Dawn Tyler Lee. The meeting included procedural actions such as appointing a treasurer pro tempore and adopting the agenda.

• Appointment of Christina Vera as treasurer pro tempore for the meeting
• Discussion of 2023 Board Governance Priorities with facilitator Dawn Tyler Lee
• Roll call showed five members present, two arriving late

GOVERNANCE, POLICY & ADVOCACY COMMITTEE MEETING

The Governance, Policy & Advocacy Committee will consider and discuss several proposed policy revisions, including a revised attendance policy (po5200) and a rescission of the attendance absence policy (po5200.01). The committee will also review a revised academic grade change policy (po5421.01), an open meetings/sunshine law policy (po0169.2), and a transportation active policy list. No final votes are scheduled; these are discussion items only.

• Revised po5200 - Attendance policy for discussion
• Rescission of po5200.01 - Attendance Absence policy
• Revised po5421.01 - Academic Grade Change policy
• Revised po0169.2 - Open Meetings/Sunshine Law policy
• Distribution of Transportation Active Policy List for review

SPECIAL BOARD MEETING

The Columbus City Schools Board of Education held a special meeting on March 7, 2023. The board voted unanimously to recess into executive session to discuss the appointment, employment, or compensation of public employees. No other business was conducted.

• Board voted 5-0 to enter executive session under Ohio Revised Code Section 121.22(G)(1) to consider personnel matters

REGULAR BOARD BUSINESS MEETING

The Columbus Board of Education approved a consent agenda that includes resolutions to select an executive search firm and a communications firm to assist with the superintendent search. The board also adopted several recognition resolutions for National School Social Work Week, International SEL Day, and Read Across America Day. One member abstained from two items related to agreements with Ohio State University.

• Approval of consent agenda (items 9.1-23.1) including contracts for superintendent search
• Resolution to select an executive search firm (item 10.1)
• Resolution to select a communications firm for superintendent search (item 10.2)
• Recognition of National School Social Work Week (item 7.1)
• Recognition of International Social Emotional Learning Day (item 7.2)

NEIGHBORHOOD SCHOOL DEVELOPMENT PARTNERSHIP (NSDP)

The Neighborhood School Development Partnership will consider approving minutes and then vote on four action items: a contract award for roof replacement, a contract award for HVAC improvements, a contract amendment for building envelope design, and a contract amendment for HVAC overhaul. No discussion items are scheduled.

• Award of contract to Star Consultants for roof replacement (Project No.24004)
• Award of contract to IMEG Corp for HVAC improvements (Project No.24003)
• Contract amendment for eS Architecture & Design for building envelope design (Project #23003)
• Contract amendment for M-Engineering for HVAC overhaul (Project #23001)

FINANCE & APPROPRIATIONS COMMITEE MEETING

The Finance & Appropriations Committee approved January meeting minutes and discussed the January 2023 financial report, which showed revenues $28.1M under plan and expenditures $34.2M under plan, with a cash balance of $311.7M. A $5M budget request for Fleet Services to address volatile fuel costs was presented. The committee also received updates on ESSER fund timelines and the preparation of the FY24 non-personnel budget.

• Approval of January 11, 2023 committee meeting minutes
• January 2023 financial report: revenues $549.7M YTD vs. plan $577.9M, expenditures $473.9M vs. plan $508.1M, cash balance $311.7M
• Budget request of $5,000,000 for Fleet Services to cover volatile fuel costs
• ESSER update: timelines for ESSER 1 (ends Sept. 2022), ESSER 2 (ends Sept. 2023), ARP ESSER (ends Sept. 2024)
• FY24 non-personnel budget preparation update with departmental decreases and investments

SPECIAL BOARD MEETING

The Columbus City Schools Board of Education convened a special meeting, adopted the agenda, and recessed into executive session to discuss appointment, employment, or compensation of public employees. The board reconvened and adjourned without taking any other public action.

• Motion for Executive Session (23-6-70) under Ohio Revised Code 121.22(G)(1) to consider personnel matters
• Board recessed at 4:31 p.m. and reconvened at 6:34 p.m.
• No video recording of the meeting was made

REGULAR BOARD BUSINESS MEETING

The board voted unanimously to terminate Summer Anthony's employment following a referee's finding of insubordinate behavior. They also approved a consent agenda including a $125,135 agreement with Franklin Park Conservatory for STEM programming and received a monitoring report on 11th-grade on-track graduation. Public comment was heard from the NAACP Columbus Branch president.

• Resolution and Order of Termination for Summer Anthony (unanimous vote)
• Approval of consent agenda including $125,135 purchase of service agreement with Franklin Park Conservatory
• Monitoring report on Interim Goal 2.3: 11th Grade On-Track for Graduation
• Executive report from Interim Superintendent covering Career Technical Education Month, literacy initiatives, and safety/security updates
• Public comment by Nana Watson, President NAACP Columbus Branch

SPECIAL BOARD MEETING (BOARD RETREAT)

The Columbus Board of Education convened a special retreat on February 18, 2023. Members appointed Christina Vera to serve as treasurer pro tempore for the duration of the meeting. The board adopted its agenda and held a leadership development discussion with facilitator Dawn Tyler Lee. The meeting was adjourned at 3:33 p.m.

• Appointment of Christina Vera as treasurer pro tempore (Resolution 23-5-69)
• Adoption of the meeting agenda
• Leadership development activities discussion with Dawn Tyler Lee

REGULAR BOARD BUSINESS MEETING

The board approved a consent agenda including a $293,220 contract with MAD Scientist Associates to build a wetland at the Spruce Run Environmental Education Center. Two board members dissented on three specific consent items: a consulting agreement with Index of Possibilities, a purchase service agreement with Tape Central, and a membership/programming purchase from PRX for WCBE. The board also received presentations on the FY2023 Q2 financial report and the 2023-2025 school calendars.

• Approval of $293,220 contract with MAD Scientist Associates for Spruce Run wetland project (ESSER funds)
• Dissenting votes on consulting agreement with Index of Possibilities (No. 216028)
• Dissenting votes on purchase service agreement with Tape Central (No. 202206)
• Dissenting votes on continuing membership and purchasing programming from PRX for WCBE (No. 208861)
• Presentation of FY2023 Quarter 2 (October-December) financial report

NEIGHBORHOOD SCHOOL DEVELOPMENT PARTNERSHIP (NSDP)

The Neighborhood School Development Partnership committee will convene to approve prior minutes and discuss four action items: awarding a professional design services contract for Dominion Middle School partial window replacement, amending a contract for auditorium and gymnasium upgrades, combining consultant agreements for two projects, and authorizing flooring installation purchases for Columbus North International High School and Columbus Global Academy. No dollar amounts or award recommendations are specified in the agenda.

• Award contract to Abbot Studios, LLC for professional design services for Dominion Middle School partial window replacement (Project No. 24001)
• Contract amendment with Fanning Howey Associates, Inc. for auditorium and gymnasium upgrades (Project No. 23007)
• Authority to combine consultant agreements with Behnke Associates Inc. for Projects No. 23005 and 23006
• Authority to purchase flooring installation services from Continental Office Furniture for Columbus North International High School and Columbus Global Academy
• Approval of minutes from December 8, 2022 NSDP meeting and January 20, 2023 Technical Oversight meeting

AUDIT & ACCOUNTABILITY COMMITTEE MEETING

The Audit & Accountability Committee will meet to consider an executive session on security arrangements and emergency response protocols. The agenda also includes approval of the 2023 committee calendar, audit plan revisions, the Office of Internal Audit's FY2024 budget, and a penetration testing review by the CIO. Other items cover committee charter status, release of audit reports, staffing changes, and follow-up on prior recommendations.

• Executive session to discuss school district security arrangements and emergency response protocols
• Approval of the 2023 Audit & Accountability Committee Calendar of Meetings
• Approval of Audit Plan Revisions
• Office of Internal Audit FY2024 Budget
• Penetration Testing Detail Review by CIO V Vandhana Veerni

REGULAR BOARD BUSINESS MEETING

The Columbus City Schools Board of Education approved a consent agenda that includes a $250,000 contract with Taft Stettinius & Hollister LLP for legal services related to the superintendent search, a $54,346.50 book purchase from Barnes & Noble for student home libraries, and a $250 resolution to participate in the OSBA Legal Assistance Fund. The board also received updates on the Portrait of a Graduate initiative and the 2023 board monitoring calendar.

• Approved $250,000 legal services from Taft Stettinius & Hollister LLP for superintendent search (FY23, General Fund)
• Approved $54,346.50 purchase agreement with Barnes & Noble for Pre-K–12 student home libraries (ESSER grants)
• Approved $250 resolution to join OSBA Legal Assistance Fund for 2023
• Presented Portrait of a Graduate Goals and Guardrails
• Discussed proposed 2023 Board Monitoring Calendar

FINANCE & APPROPRIATIONS COMMITEE MEETING

The committee received the December 2022 financial report showing revenues $31M over plan and expenditures $25M under plan. They discussed levy planning for operating, bond, and permanent improvement taxes, with estimated millage ranging from 5.40 to 11.92 mills. The committee requested additional scenarios including removal of a $20M capital transfer, a 30-day cash reserve target, and a 5-year levy cycle.

• Approved minutes from November 9, 2022 and December 14, 2022 meetings
• December 2022 financial report: revenues $489M YTD vs plan $458.6M, expenditures $424.7M vs plan $449.7M
• Levy planning discussion: millage estimates from 5.40 mills (Nov 2023 vote) to 11.92 mills (Nov 2024 vote) for cash balance targets
• Committee requested additional levy scenarios: remove $20M capital transfer, 30-day cash reserve, 5-year cycle, updated DPIA funding, cost per $100k valuation
• January 11, 2023 meeting convened at 4:02 PM and adjourned at 5:12 PM

2023 ORGANIZATIONAL MEETING

This organizational meeting of the Columbus City Schools Board of Education elected Jennifer A. Adair as President and Christina Vera as Vice-President for 2023. The board also approved the 2023 meeting calendar, appointed delegates and liaisons, and adopted an evaluation schedule for the superintendent, treasurer, and internal auditor.

• Jennifer A. Adair elected President of the Board for 2023 (6-1 vote)
• Christina Vera elected Vice-President of the Board for 2023 (unanimous)
• Approved 2023 meeting calendar with regular meetings first and third Tuesdays at 6:00 p.m.
• Appointed Michael Cole as delegate to Ohio School Boards Association Annual Conference
• Adopted resolution setting evaluation deadlines for superintendent, treasurer, and internal auditor by June 30, 2023

REGULAR BOARD BUSINESS MEETING

The Board of Education met to discuss leadership priorities, committee appointments, and a public hearing regarding employee re-employment. The board approved several items through the consent agenda, including professional development partnerships and event funding.

• Public hearing on the re-employment of Melva Clark as a teacher
• Resolution to approve $10,000 for amenities at various district events
• Purchase service agreement with Mount St. Joseph University for $106,000
• AdHoc Committee Appointments presented by President Jennifer A. Adair