Olentangy Local School District public meetings in 2023
28 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Regular Board Meeting
The Olentangy Local School District Board held a regular meeting to conduct routine business, including second reading of policy updates and approval of various treasurer and superintendent action items. Key decisions included approving a revised Resolution to Proceed for a March 2024 bond ($350K) and operating levy election using updated 2023 valuations, adopting FY24 updated appropriations, accepting donations, and approving multiple human resources actions for certified and classified staff.
- Approved revised Resolution to Proceed for March 2024 election reflecting use of 2023 valuations (bond $350K and operating levy)
- Approved FY24 No. 3 Board Policy Updates (second reading)
- Approved FY2024 Updated Appropriations
- Accepted donations: gymnastics equipment from Olentangy Liberty Athletic Boosters, Chromebooks from Glen Oak PTO, and $2,132.36 for supplemental coaching
- Approved November 2023 monthly financials
🗳️ How they voted (1 roll-call vote)
Regular Board Meeting
The board approved policy updates, accepted donations including $29,905 in cleaning supplies from Micro Center, and rolled back 0.75 mills of debt service bond millage. Presentations included OASIS outreach, OHS baseball turf project, and energy management updates.
- Roll back 0.75 mills of debt service bond millage
- Accept $29,905.17 cleaning supplies donation from Micro Center
- Approve FY24 No. 2 Board Policy Updates
- Approve November 2023 Five-Year Forecast Submission
- Accept donations including Berlin High School stadium scoreboard lighting, pumpkins, sound system, and $2,200 for suicide prevention
🗳️ How they voted (1 roll-call vote)
Regular Board Meeting
The board approved the meeting agenda and presented student academic awards, a community survey, and a traumatic event crisis intervention plan. They adopted the Olentangy Well‑Being and Mental Health Charter and approved several financial actions, including acceptance of a $12,441 donation and updates to health, dental, and vision insurance rates. The board also approved resolutions to proceed with a bond issue and to authorize reimbursement of up to $20 million from bond proceeds.
- Approval of Olentangy Well‑Being and Mental Health Charter
- Acceptance of $12,441 donation for visiting artists from Olentangy Education Foundation
- Reclassification of $3,000,000 transfers between General Fund and Food Service Fund as long‑term advances
- Approval of updated health, dental, and vision insurance rates
- Resolution to authorize reimbursement of up to $20 million using bond or BAN proceeds
🗳️ How they voted (1 roll-call vote)
Regular Board Meeting
The Olentangy Local School District board approved a resolution of necessity for a bond issue, operating and PI levy, including a certificate of maximum maturity for $350 million in bonds. The board also named the new Elementary #17 as Peachblow Crossing Elementary School, approved 2023-2024 enrollment projections, and accepted several donations totaling over $17,700. Additionally, the board approved various human resource actions for certified and classified staff.
- Approved Resolution of Necessity for Bond Issue, Operating and PI Levy with $350M bond certificate
- Named new elementary school #17 as Peachblow Crossing Elementary School
- Approved 2023-2024 enrollment projections
- Accepted donations: $2,583.39 from Olentangy Orange Athletic Boosters, $750 from Robert and Janice Gammill for Food Service, and $14,404.35 from Liberty Tree PTO
- Approved certified INDEPTH Vape Education Instructors and Wednesday/Saturday School Instructors at $45 per hour
🗳️ How they voted (1 roll-call vote)
Regular Board Meeting
The Olentangy Local School District Board will vote on approving the FY24 Permanent Appropriations, setting the district's budget for the fiscal year. They will also consider a resolution to accept assistance from the OSBA Legal Assistance Fund. Additionally, the board will hear a presentation on the State Report Card and approve several personnel and administrative items.
- Approve FY24 Permanent Appropriations (budget for the fiscal year)
- Resolution to Accept Assistance from the OSBA Legal Assistance Fund
- State Report Card presentation by Director of Data and Continuous Improvement
- Approve student overnight/out-of-state field trips
- Declare transportation as impractical for certain students per 2005 resolution
🗳️ How they voted (1 roll-call vote)
Regular Board Meeting
The Olentangy Local School District Board met on September 7, 2023, to finalize administrative and personnel actions for the 2023-24 school year. The board adopted a revised Booster and Support Organization Manual, approved certified and classified staff contracts, and confirmed a list of seniors for graduation. These actions finalize staffing for the upcoming academic year, update operational rules for parent booster groups, and confirm student graduation eligibility. Informational updates covered elementary redistricting, annual staffing, and transportation.
- Approved revised Booster and Support Organization Manual
- Approved certified and classified staff contracts and resignations for 2023-24
- Approved graduation list for Berlin and Liberty High Schools
- Approved declaration of impractical transportation for certain students
- Received presentations on elementary redistricting, staffing, and transportation
🗳️ How they voted (1 roll-call vote)
Regular Board Meeting
The Olentangy Board of Education approved an amended 403(b) Plan Adoption Agreement effective September 1, 2023. The board also accepted multiple donations totaling over $21,000 for coaching positions, storage sheds, landscaping, and paver walkways. Presenters gave updates on safety and security and the staff professional development plan. The board also approved human resource items for certified and classified staff.
- Approval of amended 403(b) Plan Adoption Agreement effective September 1, 2023
- Acceptance of cash donations ($21,640.70) and in-kind donations for storage sheds, landscaping, and paver walkways from athletic boosters and PTOs
- Approval of July 2023 Board Financials
- Safety and Security Update by Director Joseph Suozzi and Chief Deputy Wiseman of Delaware County Sheriff's Office
- 1st Read and Review of Revised Booster and Support Organization Manual
Regular Board Meeting
The Olentangy Local School District Board met on August 10, 2023 and approved FY24 No. 1 Board policy updates. It also approved a memorandum of understanding with the Ohio Association of Public School Employees (OAPSE/AFSCME Local 4) and a resolution to not provide Career‑Technical Education for grades seven and eight. Financial actions included approval of the June 2023 financials and the fiscal year 2023 commercial paper and bankers acceptances report. The meeting featured reports, a redistricting presentation, and a public participation session.
- Approve FY24 No.1 Board policy updates (motion carried)
- Approve MOU with Ohio Association of Public School Employees (OAPSE/AFSCME Local 4)
- Approve resolution of intent to not provide CTE for grades 7‑8 (motion carried)
- Approve June 2023 financial statements (motion carried)
- Approve FY23 commercial paper and bankers acceptances report (motion carried)
🗳️ How they voted (1 roll-call vote)
Olentangy Schools Records Commission
The Olentangy Schools Records Commission discussed Policy 8315 on information management and litigation holds, approved a Meeting Notice Policy, and approved multiple RC-3 forms for records disposal at various schools. The commission also set a schedule for future meetings every six months.
- Discussion of OLSD Policy 8315 on information management and litigation holds
- Approval of the Olentangy Schools Records Commission Meeting Notice Policy
- Approval of RC-3 forms for records disposal at multiple schools (AES, CES, OBHS, OOHS, OLHS, OHS, etc.)
- Set next meeting schedule: every six months, before Board of Education Organizational Meeting and first regular July meeting
Regular Board Meeting
The Olentangy Board of Education heard a summary and recommendations from the Student Well-Being and Mental Health Ad Hoc Committee, presented by Dr. Allisha Berendts. The board also approved multiple action items including contracts for facilities work: $66,192 for a storage building at Berlin Middle School, $54,000 for a canvas awning at Cheshire Elementary, and a change order up to $307,234 for track replacement at Hyatts Middle School. Other approvals included human resources items, a policy first reading, and declaring transportation impractical for certain students.
- Presentation on Student Well-Being and Mental Health Ad Hoc Committee summary and recommendations
- Approved $66,192 contract with Kirkham Building System for storage building at Berlin Middle School
- Approved $54,000 purchase with Capital City Awning for canvas awning at Cheshire Elementary
- Approved change order up to $307,234 with Hellas Construction for track replacement at Hyatts Middle School
- Approved up to $75,000 for electrical connection of modular classrooms at Cheshire Elementary
🗳️ How they voted (1 roll-call vote)
Regular Board Meeting
The board approved final FY23 permanent appropriations and FY24 temporary appropriations. It also accepted a $17,800 donation to Freedom Trail Elementary, approved master agreements with three high school athletic boosters for facility use, and accepted several staff resignations including one principal and a supervisor of equity and inclusion. Presentations were heard on food service, facility use, and the district's 20-year capital plan.
- $17,800 donation to Freedom Trail Elementary from Freedom Trail PTO
- Master Agreements approved with Liberty, Berlin, and Olentangy High School Athletic Boosters for facility rental and usage
- Final FY23 Permanent Appropriations approved
- FY24 Temporary Appropriations approved
- Accepted resignations of Arrowhead Elementary principal Michael Warren and Supervisor of Equity and Inclusion Stephen Lewis Sr.
🗳️ How they voted (1 roll-call vote)
Regular Board Meeting
The Olentangy Local School District Board of Education met to discuss building projects, personnel changes, and financial updates. Key actions included approving a premium holiday for staff insurance and establishing new salary schedules for non-union classified employees and food service workers.
- Insurance premium holiday for all staff on the plan as of October 1, 2023, effective November 2023
- Salary schedule approval for non-union classified employees effective July 1, 2023
- Salary schedule approval for non-union food service workers effective July 1, 2023
- $5,000.00 donation to Olentangy Orange High School principals fund and athletics
- $2,300.00 donation to various school principals funds from WordFarmers
🗳️ How they voted (1 roll-call vote)
Regular Board Meeting
The Olentangy Board of Education approved 3% salary increases for non-union classified employees, food service workers, district administrators, and the treasurer for the 2023-24 school year. The board also discussed a recommended premium holiday for the self-insurance fund in November 2023, and approved the re-assignment of Mark Raiff to Special Advisor. Additionally, the board accepted donations totaling $50,449.90 and approved the FY 2023 amended appropriations.
- 3% salary increase for non-union classified employees and food service workers
- 3% salary increase for district administrators and treasurer
- Discussion of self-insurance fund premium holiday for November 2023
- Acceptance of $48,250 donation for Band Tower from Pop Arts and $2,199.90 for coaching from Liberty Athletic Boosters
- Approval of master agreement with Orange High School Athletic Boosters for facility rental and usage
🗳️ How they voted (1 roll-call vote)
Special Board Meeting
The Olentangy Local School District Board held a special meeting to hire a new superintendent. They convened into executive session to discuss employment, then voted to employ Todd R. Meyer as Superintendent effective June 1, 2023 through July 31, 2026.
- Employment of Todd R. Meyer as Superintendent from June 1, 2023 to July 31, 2026
- Executive session held under Ohio Revised Code Section 121.22(G)(1) to consider employment of a public employee
- Board approved the agenda and adjourned the meeting
🗳️ How they voted (1 roll-call vote)
Special Board Meeting
The Olentangy Local School District Board held a special meeting primarily to convene into executive session under Ohio law to consider the employment of a public employee. The board approved the agenda, then moved into executive session, reconvened, and adjourned. No other substantive items were discussed or decided in open session.
- Motion to convene into executive session under Ohio Revised Code 121.22(G)(1) to consider employment of a public employee
🗳️ How they voted (1 roll-call vote)
Regular Board Meeting
The Olentangy Local School District Board approved the FY23 No. 2 Board Policy Updates and accepted a donation of 90 replacement marching band uniforms. The Board also gave second‑reading approval to the May 2023 Five‑Year Forecast and adopted an amended 403(b) Plan effective May 1, 2023. Additionally, the Board approved an administrative contract for Stefanie L. Daberkow and renewed several staff contracts for the 2023‑2024 school year.
- Approval of FY23 No. 2 Board Policy Updates (motion carried)
- Acceptance of donation: 90 marching band uniforms from Pop Arts – Patrons of Orange Performing Arts
- Second‑reading approval of May 2023 Five‑Year Forecast Submission
- Adoption of amended Olentangy Schools 403(b) Plan effective May 1, 2023
- Approval of administrative contract for Stefanie L. Daberkow, 260‑day, 3‑year term starting Aug 1, 2023
🗳️ How they voted (1 roll-call vote)
Special Board Meeting
The Olentangy Local School District Board met for a special meeting. After routine opening items, they voted to convene into executive session under Ohio law to consider the employment of a public employee. The board then reconvened in open session and adjourned.
- Motion to convene executive session for employment of a public employee under Ohio Revised Code 121.22(G)(1)
🗳️ How they voted (1 roll-call vote)
Special Board Meeting
The Olentangy Local School District board held a special meeting on May 2, 2023, and unanimously voted to enter executive session to consider employment of a public employee. No other substantive public business was conducted; the meeting adjourned afterward.
- Board convened into executive session under Ohio Revised Code 121.22(G)(1) to discuss employment of a public employee
🗳️ How they voted (1 roll-call vote)
Special Board Meeting
The Olentangy Local School District Board held a special meeting that was primarily procedural. The board approved the agenda, then voted to enter executive session under Ohio Revised Code Section 121.22(G)(1) to consider the employment of a public employee. After the closed session, the board reconvened and voted to adjourn.
- Executive session to consider employment of a public employee (ORC 121.22(G)(1))
🗳️ How they voted (1 roll-call vote)
Regular Board Meeting
The school board approved a memorandum of understanding with the Olentangy Teachers' Association covering severance pay, payroll, and insurance. They also approved FY23 No.1 board policy updates and accepted donations totaling $16,381.82. Discussions included the first reading of the five-year forecast for the May 2023 ODE submission and a second reading of policy updates. The board also acted on numerous human-resource items, including resignations and new administrative appointments.
- Approval of MOU with Olentangy Teachers' Association on severance, payroll, and insurance
- Approval of FY23 No.1 Board Policy Updates (second reading)
- Donations accepted: $9,316.82 from Olentangy Liberty Athletic Boosters and $7,065 from Heritage Elementary PTO
- First reading of Five-Year Forecast for May 2023 submission to ODE
- Administrative hires: principals and assistant principals for 2023-2024 school year
🗳️ How they voted (1 roll-call vote)
Regular Board Meeting
The Olentangy Local School District Board approved its agenda and recent meeting minutes, then voted on several actions including human‑resource contracts, the 2024‑2025 district calendar, 2023‑24 student handbooks and fees, and a technology purchase of Lenovo laptops costing $177,600. All motions were carried. The meeting also included reports from the Board President, Superintendent, Treasurer, and a public participation session.
- Approve $177,600 purchase of Lenovo laptops from DCTS
- Approve 2024‑2025 District Calendar
- Approve 2023‑24 Student Handbooks for all grade levels
- Approve 2023‑24 Student Fees
- Approve specific human‑resource items for certified and classified staff
🗳️ How they voted (1 roll-call vote)
Regular Board Meeting
The Olentangy Local School District Board will vote on several action items, including a $6,025,736.10 guaranteed maximum price for a new elementary school, a $106,997 district flooring upgrade, and a $304,703 track replacement at Hyatts Middle School. The board will also consider approving donations totaling $3,364.79, the FY24 META Master Service Agreement, amended appropriations, and human resources items including resignations and new hires. Public participation and presentations are scheduled.
- Approve GMP #2 of $6,025,736.10 with Robertson Construction Services for new Elementary #2/17 project
- Approve district flooring upgrade improvements with Levitate Plus Flooring Systems, Inc. for $106,997
- Approve agreement with Hellas Construction, Inc. for track surface replacement at Hyatts Middle School for $304,703
- Approve FY24 META Master Service Agreement, Schedule I and Schedule II Fees and Services
- Accept donations of $3,364.79 from Olentangy Liberty Athletic Booster for supplemental coaching positions
🗳️ How they voted (1 roll-call vote)
Special Board Meeting
The Olentangy Local School District Board held a special meeting, convening in executive session under Ohio law to discuss employment of a public employee. Following the closed session, the board voted unanimously to approve the profile, posting, and timeline for the superintendent search.
- Convened executive session to consider employment of a public employee (Ohio Revised Code 121.22(G)(1))
- Approved the profile, posting, and timeline for the superintendent search
🗳️ How they voted (1 roll-call vote)
Regular Board Meeting
The Olentangy Local Schools Board of Education met to approve routine administrative actions, including staff contracts, resignations, and graduation recommendations. The board discussed the 2024-2025 district calendar, which sets the academic schedule for families, and approved $197,780 for four new maintenance fleet vehicles. All motions passed unanimously.
- Approve purchase of four Ford Transit 2500 vehicles from Coughlin Ford, Inc. for $197,780
- Accept resignations and approve new contracts for certified and classified staff
- Recommend approval of seniors for graduation from Berlin, Liberty, and Orange High Schools
- Approve $150 maximum New Teacher Academy stipend for new staff members
- Discuss the 2024-2025 district calendar
🗳️ How they voted (1 roll-call vote)
Regular Board Meeting
The Olentangy Local School District board discussed an Olentangy Academy expansion, a tax increment financing (TIF) resolution with Orange Township, and a superintendent search process. The board approved a resolution approving a TIF exemption, a TIF compensation agreement with Orange Township, and waiver of statutory timelines. It also approved the Annual Comprehensive Financial Report for FY 2022, the alternative tax budget for FY 2024, and multiple donations totaling over $37,000.
- Approved a TIF compensation agreement with Orange Township for the Orange Summit TIF
- Approved the Annual Comprehensive Financial Report (ACFR) for fiscal year ended June 30, 2022
- Approved the alternative tax budget for fiscal year July 1, 2023 – June 30, 2024
- Approved $17,598.63 donation from Olentangy Liberty Athletic Boosters for supplemental coaching
- Discussed a superintendent search process with the Education Service Center of Central Ohio
🗳️ How they voted (1 roll-call vote)
Regular Board Meeting
The Olentangy Local School District Board of Education approved a $1,838,000 contract with Maumee Bay Turf, LLC to replace three synthetic turf fields. The board also approved a $63,984 purchase of Geodes classroom kits for elementary schools, a resolution to participate in the OFCC Expedited Local Partnership Program, and various personnel actions including hiring, resignations, and transfers. Discussion items included turf replacement and the OFCC ELP program.
- Approved contract with Maumee Bay Turf, LLC for $1,838,000 to replace three synthetic turf fields
- Approved $63,984 purchase of Geodes classroom kits with online access for all district elementary buildings
- Approved resolution to participate in the Ohio Facilities Construction Commission (OFCC) Expedited Local Partnership Program (ELPP)
- Approved resolution accepting rates and amounts for calendar year 2022 from the Delaware County Auditor
- Approved amendment to Grounds Lease Agreement with Towerco 2013, LLC
🗳️ How they voted (1 roll-call vote)
Olentangy Board of Education Regular Meeting
The Board accepted Superintendent Mark Raiff's resignation effective July 31, 2023, and approved salary schedules for non-union classified employees and food service workers. They also approved a settlement agreement with Emily Hatfield, accepted several donations (including athletic booster funds and equipment), and approved December 2022 financials and amended FY23 appropriations. The board convened into executive session to discuss compensation of public employees.
- Accepted resignation of Superintendent Mark Raiff effective July 31, 2023
- Approved salary schedules for non-union classified employees and food service workers for 2022-2023
- Approved settlement agreement with Emily Hatfield
- Approved donations including $8,763.84 from Olentangy Athletic Boosters and other items
- Approved amended FY23 appropriations and December 2022 financials
🗳️ How they voted (1 roll-call vote)
January 12, 2023 Organizational Meeting
The Olentangy Local School District Board of Education held its annual organizational meeting, electing Kevin O'Brien as board president and Brandon Lester as vice president for 2023. The board also approved a $20,000 board service fund, reestablished committees and liaisons, and authorized routine administrative positions for the year.
- Election of Kevin O'Brien as board president and Brandon Lester as vice president for 2023
- Approval of a $20,000 board service fund for member expenses
- Adoption of the 2023 regular meeting schedule
- Reestablishment of board committees and appointment of members
- Authorization for the Director of Business and Facilities to execute contracts up to $50,000
The board held its 2023 organizational meeting to elect officers and establish administrative authorizations. All proposed items, including the 2023 meeting schedule and committee memberships, were approved unanimously.
- Elected Kevin O'Brien as Board President (5-0)
- Elected Brandon Lester as Board Vice President (5-0)
- Approved 2023 Meeting Schedule (5-0)
- Reestablished board committees, leadership, and members for 2023 (5-0)
- Approved board liaisons and district organizations for 2023 (5-0)
- Established board service fund for 2023 (5-0)
- Appointed Dr. Elizabeth Wallick to OSBA Board of Trustees for a one-year term (5-0)
- Approved 2023 authorizations for Treasurer, Superintendent, Purchasing Agent, and Director of Business and Facilities (5-0)