Westerville City Schools public meetings in 2020
25 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
Meeting Regular Session-6:00 p.m.
The Board of Education met to conduct routine business including approving meeting minutes and personnel changes. The agenda included a report on the Westerville Virtual Academy transition.
- Suspension of Board Policy PO0169.1 regarding public participation
- Approval of November 23, 2020, meeting minutes
- Westerville Virtual Academy transition update
- Classified retirements for Kelly George, Deborah Kagarise, and Frank Payne III
- Licensed retirements for Deborah Meissner and Anne Bates
Meeting Regular Session-6:00 p.m.
The Westerville City School Board temporarily suspended its public participation policy for this meeting, approved the minutes from October 26, 2020, recognized A+ award winners, and approved several financial items including the five-year forecast, a $2,926,375 fund transfer from the Capital Improvement Fund to the Debt Service Fund, a $65,000 transfer to the Turf Replacement Fund, and a $7,862 purchase order.
- Temporary suspension of Board Policy PO0169.1 for public participation at this meeting
- Approval of the five-year forecast for November 2020
- Fund transfer of $2,926,375 from Capital Improvement Fund (003) to Debt Service Fund (002)
- Fund transfer of $65,000 from General Fund (001) to Turf Replacement Fund (003-9004)
- Approval of purchase order for $7,862 to Ohio Capital Conference Inc for OCC Hosting Reimbursement
Meeting Regular Session-6:00 p.m.
The board voted to suspend its public participation policy for this meeting due to coronavirus restrictions, allowing only written comments. It approved the financial report and investments for September 2020, appointed two new audit committee members, and accepted multiple retirements and resignations of staff.
- Suspended Board Policy PO0169.1 (public participation) for this meeting
- Approved Financial Report and Investments for September 2020
- Appointed Dorie Christian and Sue Hoelscher to the Audit Committee
- Approved retirements of Brenda McDonald (Study Hall Monitor, Genoa MS) and Cynthia Walsh (Grade 5, Emerson ES)
- Accepted resignations of six classified staff including bus driver and food service workers
Meeting Regular Session-6:00 p.m.
The Westerville City School District Board of Education held a regular virtual meeting on October 12, 2020. The board approved minutes, suspended a policy to accept written public comment, and approved a personnel consent agenda including retirements and resignations. It also heard reports on equity initiatives and plans for the Westerville Virtual Academy second semester.
- Equity update presented by Kellogg
- Westerville Virtual Academy second semester transition discussed by Wallace & Reeves
- Motion to suspend Board Policy PO0169.1 for virtual public comment carried unanimously
- Approved minutes from September 28 and October 5, 2020 meetings
- Personnel consent agenda approved: retirements of Deborah Hall, Sandra Jones, Todd Ebbrecht, Pamela Olszewski; resignations of Thomas Goodman, Tristina Munn, Tiffany Robinett, Ahmed Salaad, Jennifer Swanek, April Woodard, and substitute van drivers
Executive Session-Personnel - 6:00 p.m.
The Westerville City School Board held an executive session on October 5, 2020 to discuss the employment of an employee, taking no action. The board unanimously voted to appoint Vaughn Bell as treasurer pro tempore and to temporarily suspend the public participation policy. The next regular meeting is scheduled for October 12, 2020.
- Appointed Vaughn Bell as treasurer pro tempore for the session
- Temporarily suspended Board Policy PO0169.1 (public participation at board meetings)
- Entered executive session at 6:10 p.m. to discuss employment of an employee; exited at 9:36 p.m. with no action taken
- Scheduled next regular meeting for October 12, 2020 at the Early Learning Center
Meeting Regular Session-6:00 p.m.
The Westerville City School District Board of Education held a regular meeting with mostly procedural items, including approval of minutes, financial reports, and a personnel consent agenda. The board also temporarily suspended its public participation policy due to COVID-19, opting for written comments instead.
- Motion to suspend Board Policy PO0169.1 Public Participation at Board Meetings for this meeting, approved 5-0
- Approved the Financial Report and Investments for August 2020
- Approved an amendment to the Fiscal Year 2021 Annual Appropriations
- Approved a personnel consent agenda including resignations of classified and licensed staff (e.g., food service workers, crossing guards, substitute bus drivers)
- Approved minutes of the September 14, 2020 meeting
Board Meeting Regular Session-6:00 p.m.
The Westerville City School District Board of Education voted to approve medical, dental, and vision insurance carriers and rates for calendar year 2021. The board also suspended its public participation policy for this virtual meeting, approved minutes from prior meetings, and accepted a consent agenda listing multiple classified and licensed staff resignations. A superintendent's report was presented and two openings on the Audit Committee were announced.
- Motion to suspend Board Policy PO0169.1 on public participation for this meeting (carried 5-0)
- Approval of insurance carrier and rates for medical, dental, and vision insurance for 2021
- Personnel consent agenda: 7 classified resignations, 6 substitute resignations, 1 licensed teacher resignation, 4 supplemental resignations, and 1 classified pupil activity resignation
- Audit Committee notice: two openings announced by Nicole Marshall
- Approval of minutes from August 24, 2020 and September 2, 2020 meetings
Board Meeting Special Session-5:00 p.m.
The Westerville City School District Board met virtually and voted to suspend Board Policy PO0169.1 Public Participation at Board Meetings for this special session. The board heard public comments submitted in writing. The superintendent presented a report on transitioning to a blended learning model. The board announced a hybrid virtual regular meeting on September 14, 2020, at the Early Learning Center, 936 Eastwind Drive.
- Motion to suspend Board Policy PO0169.1 Public Participation (motion carried)
- Superintendent's report on transition to blended learning model
- Announcement of hybrid virtual regular meeting on Sep 14, 2020 at 936 Eastwind Dr.
- Public comment period with written submissions via provided links
- Board meeting connection information posted at wcsoh.org/virtualboe
Board Meeting Regular Session-6:00 p.m.
The Westerville City School District Board of Education met virtually on August 24, 2020. The board voted to approve permanent fiscal year 2021 annual appropriations and the July 2020 financial report and investments. It also approved a personnel consent agenda including retirements and resignations, and suspended its public participation policy for this meeting, offering written comments instead.
- Approved Permanent Fiscal Year 2021 Annual Appropriations
- Approved Financial Report and Investments for July 2020
- Temporarily suspended Board Policy PO0169.1 on public participation for this meeting
- Approved personnel consent agenda (retirements: Theresa Cornell, Robert Payne; resignations: 10 classified staff and 6 substitutes)
Board Meeting Regular Session-6:00 p.m.
The Westerville Board of Education will temporarily suspend its public participation policy to accept only written comments due to the coronavirus pandemic. Reports include an update on coronavirus-related costs and an equity presentation. Action items include approving minutes, a $17,497.83 purchase order for a walk-in cooler/freezer project, and a personnel consent agenda with resignations and a leave of absence.
- Temporary suspension of Board Policy PO0169.1 for public participation during virtual meetings
- Coronavirus Costs Update report from Treasurer/CFO Nicole Marshall
- Equity Presentation by Kellogg
- Purchase order for C&T Design and Equipment for walk-in cooler/freezer project ($17,497.83)
- Personnel consent agenda: resignations of 12 classified staff and one licensed teacher leave of absence
Board Meeting Regular Session-6:00 p.m. (Virtual)
The Westerville City School District Board met virtually and approved the Responsible Restart Plan for the 2020-21 school year. The board voted to start the year with remote learning on August 20-21, then begin a blended model on August 24. The board also approved June 2020 financial reports and investments, plus a personnel consent agenda including several resignations.
- Approved Responsible Restart Plan and start-date amendment: remote learning Aug 20-21, blended model starts Aug 24
- Approved June 2020 financial report and investments for all funds
- Approved purchase agreement with Columbus City Schools for $4,085.02 (Title I Purchased Service Agreement)
- Accepted resignations including Jean Trimble (Innovation Space Manager/North HS) and Tammy Hanby (Assistant Principal/South HS)
- Suspended Board Policy PO0169.1 on public participation for the meeting, accepting written comments instead
Board Meeting Regular Session-6:00 p.m. (Virtual)
The Westerville City School District Board of Education held a virtual regular session on July 6, 2020. Board members voted to suspend Board Policy PO0169.1 Public Participation at Board Meetings for this meeting. The board also approved the minutes from the June 22, 2020 meeting and adopted a personnel consent agenda covering retirements, resignations and a leave of absence. Additional items included a report on the School Resource Officers program and an opportunity for written public comments.
- Motion to suspend Board Policy PO0169.1 Public Participation at Board Meetings (action item)
- Approval of minutes from the virtual board meeting held June 22, 2020
- Personnel consent agenda: retirement of Barbara Hutchinson and multiple resignations and a leave of absence
- Presentation of the School Resource Officers Program report
- Written public comment process for this virtual meeting
Board Meeting Regular Session-6:00 p.m. (Virtual)
The Westerville City School District Board of Education voted to approve the final appropriations for all funds for the 2019-2020 school year and temporary appropriations for the 2020-2021 school year. The board also approved the financial report and investments for May 2020, and authorized purchases including settlements for tuition and legal services. Additionally, the board suspended its public participation policy for this meeting due to coronavirus restrictions, accepting written comments instead.
- Approval of final appropriations for all funds for school year 2019-2020
- Approval of temporary appropriations for all funds for school year 2020-2021
- Approval of purchases: $17,600 for Rolling Hills OOD placement, $28,230.30 for Oakstone Academy preschool tuition (settlement), and $6,000 for legal services (settlement)
- Suspension of Board Policy PO0169.1 on public participation for this meeting
- Approval of financial report and investments for May 2020
Board Meeting Regular Session-6:00 p.m. (Virtual)
The Westerville school board will vote on a resolution reaffirming commitment to core values and to dismantling systemic inequity, following recent national events. The board also approves purchases including $131,528.75 in architect fees and a $5,000 professional development contract, and accepts several classified personnel resignations.
- Board of Education Values Affirmation Resolution addressing racial justice and equity
- Approval of $131,528.75 in architect fees to Triad Architects
- Approval of $5,000 professional development services from Youth Yoga Project
- Suspension of Board Policy PO0169.1 on public participation for this virtual meeting
- Personnel resignations accepted for a crossing guard, bus driver, custodian, and substitutes
Board Meeting Regular Session-6:00 p.m. (Virtual)
The board will consider approving the updated five-year forecast for FY2020-2024, amending FY2020 appropriations, and suspending Board Policy PO0169.1 for virtual meetings. It will also recognize retirees and hear reports on the middle school and superintendent updates.
- Suspension of Board Policy PO0169.1 for virtual public participation
- Approval of updated five-year forecast for FY2020 through FY2024
- Amendment of fiscal year 2020 annual appropriations
- Recognition of Westerville City Schools retirees
- Personnel resignations: Shayne Fletcher, Debra Russell, Patricia Velegol, Chris Saiben, Benjamin Ashwill
Board Meeting Regular Session-6:00 p.m. (Virtual)
The Westerville City School District Board of Education held a virtual regular session on May 4, 2020. They voted to suspend board policy PO0169.1 on public participation for this meeting due to coronavirus restrictions. Key actions included approving amended Fiscal Year 2020 Annual Appropriations and a personnel consent agenda covering retirements, resignations, and leaves. The board also received a Superintendent and Treasurer update.
- Suspended Board Policy PO0169.1 on public participation for the virtual meeting
- Approved Amended Fiscal Year 2020 Annual Appropriations
- Approved retirements: bus driver Kathy Messer, asst. head custodian Patricia Revoir, head custodian Michael Tackett
- Approved resignations: cafeteria aides Sarah Fury and Cailee Grzebienik, substitute food workers, nurse Amy Loehnis, coaches Ricky Konkolewski and Chelsea Sintobin
- Approved leave of absence for classified employee Anissa Ayers
Board Meeting Regular Session-6:00 p.m. (Virtual)
The Westerville City School District Board voted to temporarily suspend its public participation policy to allow written comments only during the virtual meeting due to coronavirus restrictions. The board also approved the financial report for February and March 2020 and a personnel consent agenda including retirements and resignations.
- Temporarily suspended Board Policy PO0169.1 for virtual public comment via written submissions
- Approved minutes of the April 6, 2020 virtual regular meeting
- Approved Financial Report and Investments for February and March 2020
- Approved retirements: Vicki Kielmeyer (secretary), Lynne Maslowski (community engagement), Thomas Quinn (sub bus driver), Mary Jo Balk (teacher)
- Accepted resignations: Emily Warburton (ESL paraprofessional) and Kymberly Rhodes (substitute aide/crossing guard)
Board Meeting Regular Session-6:00 p.m. (Virtual)
This regular virtual meeting of the Westerville City School District Board of Education acts on a resolution to waive tuition for all-day kindergarten and preschool, waive spring pay-to-participate fees, and issue refunds for IB and AP test fees due to school closures from the coronavirus. The board also temporarily suspends its public participation policy to accept written comments during the virtual meeting. Personnel consent agenda includes retirements of classified and licensed staff.
- Approve Resolution to Waive Certain Fees and Tuition and Issue Refunds
- Temporarily suspend Board Policy PO0169.1 Public Participation at Board Meetings
- Approve minutes of March 9, 2020 regular meeting and March 13, 2020 emergency meeting
- District credit card spending/rebate report for calendar year 2019
- Personnel consent agenda including retirements of Nancy Smith (Food Service) and Elizabeth Czekanski (Grade 5 teacher)
Emergency Session-7:30 a.m.
The Westerville City School District Board of Education held an emergency session on March 13, 2020 at 7:30 a.m. The board voted unanimously to withdraw approval for all previously board-approved student travel. The meeting adjourned at 7:40 a.m.
- Motion to withdraw all board-approved student travel passed 4-0.
Regular Session-6:00 p.m.
The board approved financial resolutions including tax rates for 2020 and amended appropriations for FY2020, and accepted a bond report showing $16.7M in savings. A personnel consent agenda covering retirements, resignations, and employment changes was also approved. The meeting included recognition of student participants in the Westerville Student Education Foundation.
- Bond sale savings of $16,695,613 reported to the community
- Resolution accepting tax amounts and rates for tax year 2020 (collection year 2021)
- Amended appropriations for all funds for fiscal year 2020 approved
- Retirements of teachers Patricia Bartlett (Blendon MS) and Stephanie Martin (Central HS) effective May 23, 2020
- Employment of Marilyn Busic as bus driver at $19.34/hr effective March 10, 2020
Regular Session-6:00 p.m.
The board approved minutes, a resolution accepting amended tax rates for 2019, amended appropriations for FY2020, and a financial report. They also approved purchases totaling $15,545.62 and a personnel consent agenda including resignations, a termination, and contractual status changes.
- Approved purchases of $5,150.30 for textbooks and $10,395.32 for tuition
- Approved amended appropriations for all funds for FY2020
- Approved amended tax resolution for tax year 2019, collection year 2020
- Accepted resignations of 4 classified and 1 licensed staff, termination of 1 bus driver
- Approved contractual status changes for 6 classified employees
Regular Session-6:00 p.m.
The Westerville City School District Board of Education will hold a regular session. The board will hear an audit report, a census report, and a Thought Exchange update. They will also vote on a personnel consent agenda covering resignations, leaves of absence, contractual status changes, and a one-time payment for marching band technicians.
- Recognitions: Leadership Westerville MLK Jr. Legacy Project Award winners Fouse and Alston awards
- Audit report presented by Margaret Doone
- Census report briefing for 2020 Census
- Personnel consent agenda: resignations of Janice Snyder, Robert Waters, Patricia Bowling, Taquala Russell, Launica Jones, Mary Myers, Shannon Johnson, Mark Wise
- One-time payment up to $600 for South Marching Band Technicians for OMEA Conference preparation
Regular Session-6:00 p.m.
The Westerville City School District Board of Education approved winter graduation candidates from Central, North, and South High Schools. They also passed a resolution recognizing Public Education Week (Jan 26 – Feb 1, 2020) and approved the financial report and investments for November and December 2019. A memorandum of understanding with the Westerville Education Association temporarily increases a school psychologist's FTE from 0.4 to 0.8 for the remainder of the 2019-20 school year.
- Approval of winter graduation candidates for students from Westerville Central, North, and South High Schools
- Resolution recognizing January 26 – February 1, 2020 as Public Education Week
- Approval of financial reports and investments for November and December 2019
- MOU with Westerville Education Association to temporarily increase school psychologist Annette Schwartz from 0.4 FTE to 0.8 FTE
- Report on summer 2020 learning opportunities
Executive Session 10:00 a.m.
The Westerville City School District Board held an executive session on January 18, 2020, to consider the compensation of a school official. The board entered session at 10:03 a.m. and exited at 12:25 p.m., with no action taken. The meeting also included roll call, pledge of allegiance, and public comments.
- Executive session to consider compensation of a school official (no action taken)
Organizational/Regular Session-6:00 p.m.
The Westerville City School District Board of Education holds its organizational/regular session, swearing in newly elected members and electing officers for calendar year 2020. The board also recognizes School Board Recognition Month with a proclamation from the city mayor, approves minutes from prior meetings, and passes resolutions authorizing the treasurer's financial operations and participation in state/federal programs.
- Swearing in of newly elected board members Vaughn Bell and Jennifer Aultman
- Election of Rick Vilardo as board president and Vaughn Bell as vice president for 2020
- Resolution to authorize treasurer to purchase services, pay bills, invest funds, and execute contracts
- Resolution to participate in state/federal programs including National School Lunch, IDEA-B, Title I, and others
- Approval of $7,736 for OSBA annual membership, $1,125 for Westerville Chamber, $250 for OSBA Legal Assistance Fund