Allentown City School District public meetings in 2020

Regular Board Meeting Agenda

The Allentown City School District Board will hold a regular meeting with multiple consent agenda items for votes, including renewals of the ProQuest library database and School Messenger service, a service agreement with Education Elements, and contracts for HVAC replacements at Dieruff, Allen, and Union Terrace schools. The board will also consider window replacement at Muhlenberg Elementary, budget transfers, and donations. Information updates from various commissions and reports on enrollment, personnel, and finance will be presented.

• Renewal of library research database tool ProQuest LLC
• Renewal of School Messenger with Intrado Interactive Services Corporation
• Service agreement with Education Elements for professional development
• Dieruff Swimming Pool HVAC Replacement contract award
• Window replacement at Muhlenberg Elementary School

Reorganizational Board Meeting

This is a reorganizational meeting of the Allentown City School District Board. The agenda is largely procedural, including call to order, roll call, pledge of allegiance, and public comment. The board will act on a reorganization agenda, the details of which are not specified in the posted agenda.

• Reorganization agenda (action/information item)

Policy Committee-of-the-Whole Meeting

The Allentown City School District Policy Committee-of-the-Whole will hold a virtual meeting to discuss Policy #226 regarding searches. The meeting includes opening remarks, a presentation by the Deputy Superintendent and Director of Student Services, and adjournment. No votes are scheduled; the item is for discussion and information only.

• Discussion of Policy #226 - Searches, presented by Dr. Lucretia N. Brown and Tiffany Polek

Building Committee-of-the-Whole Meeting Agenda

The Allentown City School District Building Committee-of-the-Whole will discuss and potentially act on four PA Co-Stars state contracts: replacing the Dieruff High School swimming pool dehumidification HVAC unit, replacing the William Allen High School Café Annex HVAC unit, replacing ten classroom HVAC units at Union Terrace Elementary School, and replacing windows at Muhlenberg Elementary School. No dollar amounts are listed in the agenda. The meeting is held virtually due to COVID-19.

• Contract for Dieruff High School swimming pool dehumidification HVAC replacement
• Contract for William Allen High School Café Annex HVAC unit replacement
• Contract for ten classroom HVAC units at Union Terrace Elementary School
• Contract for window replacement at Muhlenberg Elementary School

Education Committee-of-the-Whole Meeting

The Allentown School District Education Committee meets virtually due to COVID-19 to discuss and potentially act on three technology and professional development contracts. The board will discuss Proquest and School Messenger services, and is expected to vote on a professional development technical services proposal from Education Elements. Public comment is available via the virtual platform.

• Discussion of Proquest services (Exhibit A)
• Discussion of School Messenger services (Exhibit B)
• Action on Education Elements Professional Development Technical Services proposal (Exhibit C)

Finance Committee-of-the-Whole Meeting

The Allentown City School District Finance Committee met virtually on December 3, 2020 due to the COVID‑19 pandemic. The committee discussed three E‑Rate related items: wireless access points for Building 21, a Cisco switch replacement, and a core route upgrade, each presented by the Business Manager. Action was requested on each exhibit.

• Exhibit A – Building 21 Wireless Access Points – E‑Rate
• Exhibit B – Cisco Switch Replacement (End of Life) – E‑Plus Technologies
• Exhibit C – Core Route Upgrade – E‑Rate

REGULAR BOARD MEETING AGENDA

The Allentown School District Board will consider a consent agenda including a proposal to purchase devices from Dell Technologies, several intergovernmental agreements, and a dictionary project. They will also vote on policy revisions covering student expression, assistance programs, hazing, and volunteers. Information updates from commissions and reports on enrollment and behavior data will be presented.

• Proposal for device purchase from Dell Technologies (consent agenda)
• Policy #247 – Hazing
• Policy #916 – Volunteers
• MOU with Workforce Board Lehigh Valley for employability skills course
• United Way Community School Model at Sheridan

Policy Committee-of-the-Whole Meeting

The Allentown City School District Policy Committee-of-the-Whole will meet to discuss Policy #226 (Searches). The meeting is a discussion and information session with no votes scheduled. Dr. Lucretia N. Brown and Ms. Tiffany Polek will present.

• Discussion of Policy #226 (Searches) with Deputy Superintendent and Director of Student Services

Finance Committee-of-the-Whole Meeting

The Allentown City School District Finance Committee-of-the-Whole will meet virtually on November 5, 2020. The agenda includes routine items such as the meeting opening, superintendent comments, and requests to address the board. The primary action item is Exhibit A – Stipulation of Counsel for Michael and Miwa Deering, for which the Board of Directors will make a motion on the Memorandum and Final Local Audit Report. The meeting will end with a motion to adjourn.

• Exhibit A – Stipulation of Counsel – Michael and Miwa Deering (motion on Memorandum & Final Local Audit Report)
• Superintendent’s comments
• Request to address the board – agenda items
• Request to address the board – non‑agenda items
• Old business

Education Committee-of-the-Whole Meeting

The Allentown City School District Education Committee-of-the-Whole meets to discuss and consider action on several items, including a student device purchase, renewal of Bright Bytes, and multiple partnership agreements. Items include an employability skills curriculum program, early college and dual enrollment support, AmeriCorps VISTA, and a community school partnership at Sheridan Elementary. The meeting also includes public comment periods and a motion to adjourn.

• Student Device Purchase 2020 (Exhibit A) – discussion
• Bright Bytes Renewal (Exhibit B) – discussion/information
• Employability Skills Curriculum Program 2020-2021 (Exhibit C) – MOU for course
• Early College and Dual Enrollment for In-School Youth – Student Success Coach 2020-2021 (Exhibit D) – action/discussion
• United Way AmeriCorps VISTA (Exhibit E) – action/information; United Way Community Schools Partnership at Sheridan Elementary (Exhibit F)

REGULAR BOARD MEETING AGENDA

The Allentown City School District Board will hold a regular meeting on October 22, 2020, to consider several consent agenda items, including revisions to district policies on tobacco and vapor products, controlled substances, suspension and expulsion, electronic devices, school bus video surveillance, and acceptable internet use. The board will also vote on consent items such as a contract with PFM Group Consulting, budget transfers, and emergency domestic water piping repairs at Raub Middle School. Reports from the superintendent, treasurer, personnel, and finance committees will be discussed, along with updates from various commissions and the Allentown Public Library.

• Policy revisions: #222 Tobacco and Vapor Products, #227 Controlled Substances/Paraphernalia, #233 Suspension and Expulsion, #237 Electronic Devices, #810.2 Transportation Video/Audio Surveillance, #815 Acceptable Use of Internet
• Consent agenda: Non-public Title II Services and Communities In Schools partnerships
• Contract with PFM Group Consulting, LLC (finance) and budget transfers
• Emergency repairs for domestic water piping at Raub Middle School via PA Co-Stars state contract
• September 2020 enrollment comparison and behavior data reports

Education Committee-of-the-Whole Meeting

The Allentown City School District Education Committee-of-the-Whole meets virtually due to COVID-19. The agenda includes review of the meeting agenda, superintendent comments, and public comment periods. Action items include discussion of Non-public Title II Services (Exhibit A) and a contract with Communities In Schools for restorative practices (Exhibit B).

• Exhibit A - Non-public Title II Services (St. John Vianney Step by Step Fall 2020)
• Exhibit B - Communities In Schools contract for restorative practices
• Virtual meeting format due to COVID-19 pandemic
• Public comments accepted on agenda and non-agenda items
• Motion to adjourn at end of meeting

Building Committee-of-the-Whole Meeting Agenda

The Building Committee-of-the-Whole will consider and vote on approving a state contract for emergency domestic water piping repairs at Raub Middle School. The meeting is being held virtually due to the COVID-19 pandemic.

• Approval of PA Co-Stars State Contract for domestic water piping emergency repairs at Raub Middle School (dollar amount not specified in agenda)

Policy Committee-of-the-Whole Meeting

The Allentown City School District Policy Committee-of-the-Whole will discuss and review seven district policies, including tobacco/vaping, searches, controlled substances, internet use, suspension/expulsion, electronic devices, and bus surveillance. This is a discussion and information session only; no votes or actions are scheduled.

• Policy #222 – Tobacco and Vapor Products
• Policy #226 – Searches
• Policy #227 – Controlled Substances/Paraphernalia
• Policy #233 – Suspension and Expulsion
• Policy #237 – Electronic Devices

Regular Board Meeting

The Allentown City School Board will vote on several action items at its regular September 24, 2020 meeting, notably a memorandum of understanding with Valley Health Partners to deliver school-based health services at Sheridan Elementary and the purchase of 2,000 Zoom education licenses for virtual classroom facilitation. The board will also consider agreements for dual enrollment with Lehigh Carbon Community College, a contract with the Donovan Group, and legal services from Levin Legal Group. Informational updates from various commissions and committees will be presented, and the meeting will be held virtually due to the pandemic.

• Memorandum of Understanding with Valley Health Partners for school-based health services at Sheridan Elementary School
• Purchase of 2,000 Zoom Education Licenses for virtual classroom facilitation
• Memorandum of Agreement with Millersville University's nursing department for clinical education
• Dual Enrollment & Early College Agreements with Lehigh Carbon Community College
• Stipulations of Counsel for properties at Nicholas Park Mall, 142 N. 7th Street, and 1521 W. Union Street

Education Committee-of-the-Whole Meeting

The Allentown City School District Education Committee-of-the-Whole meets virtually to discuss and act on several items including a Millersville agreement, Zoom licenses, and dual enrollment. Items include proposed contracts, a mascot update, and a request for legal support for the Arts Academy. The committee will also hold discussions on Building 21 and a virtual campus update.

• Discussion and possible action on Millersville Agreement (Exhibit A)
• Discussion on Valley Health Partners Community Health Partners memo (Exhibit B)
• Action item on Zoom licenses for the district (Exhibit C)
• Update on Raub mascot (Exhibit D)
• Proposal from Donovan Group for communications (Exhibit E)

The Education Committee-of-the-Whole reviewed multiple proposals and agreements, recommending they be forwarded to the September 24, 2020 Regular Board Meeting for official action. No final approvals were granted during this session.

• Recommended Millersville University Affiliation Agreement for official action
• Recommended Valley Health Partners Community Health Partners Memo for official action
• Recommended acceptance of $28,136 Wells Fargo donation for Mosser playground for official action
• Recommended Donovan Group communications proposal for official action
• Recommended LCCC Dual Enrollment & Early College Agreement for official action
• Recommended engagement of Allison Peterson (Levin Legal Group) for official action
• Recommended use of Allegra Printing Service for K-5 Accelerate program for official action

Finance Committee-of-the-Whole Meeting

The Finance Committee-of-the-Whole will discuss and recommend actions on four Stipulations of Counsel for Nicholas Park, 142 N. 7th, and 1521 W. Union Street, as well as a Microsoft Enrollment for Education Solutions with the Lancaster Lebanon Intermediate Unit. A monthly budget status report covering July 1 – August 31 2020 will also be presented for the upcoming regular board meeting.

• Exhibit A – Stipulation of Counsel – Nicholas Park
• Exhibit B – Stipulation of Counsel – 142 N. 7th
• Exhibit C – Stipulation of Counsel – 1521 W. Union St.
• Exhibit D – Microsoft Enrollment for Education Solutions (ESS) – Lancaster Lebanon Intermediate Unit
• Monthly Report of Budget Status July 1 2020 – August 31 2020

The Finance Committee-of-the-Whole recommended forwarding three legal stipulations and a Microsoft software agreement renewal to the September 24, 2020 Regular Board Meeting for official action. No final approvals were granted during this meeting.

• Recommended forwarding three Stipulations of Counsel (Nicholas Park Mall, 142 N. 7th, and 1521 W. Union St.) to the Sept. 24 Board Meeting (Passed)
• Recommended forwarding the Microsoft Enrollment for Education Solutions agreement renewal with Lancaster Lebanon IU 13 to the Sept. 24 Board Meeting (Passed)

Aug 27, 2020 REGULAR BOARD MEETING AGENDA

The Allentown City School District Board of Directors will hold a regular meeting on August 27, 2020, to discuss and vote on multiple consent agenda items. These include approvals for nonpublic school services, school improvement plans for CSI/TSI and non-designated schools, a community schools memorandum of understanding, outstanding PIMS invoices, and purchase of materials for the Accelerate Program. The board will also consider technology contracts with E-Plus Technologies, LightSpeed Systems, Microsoft Premier Support Services, Sendio, and a paper supply contract with W.B. Mason, as well as a stipulation with Home Depot. Reports from the treasurer, superintendent, and various committees will be presented.

• Approval of minutes from previous board and committee meetings
• Consent agenda: approval of nonpublic school services (Exhibit A)
• Consent agenda: approval of school improvement CSI/TSI & non-designated plans (Exhibit B)
• Consent agenda: approval of community schools MOU (Exhibit C)
• Consent agenda: contracts with E-Plus Technologies, LightSpeed Systems, Microsoft Premier Support, Sendio, and paper supply with W.B. Mason

Special Board Meeting

The Allentown City School District Board will hold a special virtual meeting to consider action items including the employment contract for Business Manager Harry Aristakesian and the approval of several educational technology services and hardware. Items up for vote include Edgenuity, Lexia Core 5, STAR, Dreambox Learning, and T-Mobile hotspots, likely related to remote learning during the COVID-19 pandemic. The meeting also includes procedural items, board and superintendent reports, and public comment on agenda items.

• Action on Business Manager Harry Aristakesian employment contract
• Approval of Edgenuity services (Exhibit A)
• Approval of Lexia Core 5 services (Exhibit B)
• Approval of STAR assessment (Exhibit C)
• Approval of T-Mobile hotspots (Exhibit D) and Dreambox Learning (Exhibit E)

The Board of Directors approved the Board of Director’s Report, the Superintendent’s Report, and the Personnel Report. No other business was conducted during the meeting.

• Approved Board of Director’s Report (9-0)
• Approved Superintendent’s Report (9-0)
• Approved Personnel Report (9-0)

Building Committee-of-the-Whole Meeting Agenda

The Allentown City School District Building Committee-of-the-Whole will meet virtually on August 13, 2020, due to the COVID-19 pandemic. The committee will vote on two action items: hiring Breslin Ridyard Fadero Architects for a district-wide feasibility study and approving a state contract for touchless water bottle filler systems. Public participation details are available on the district website.

• Approval to hire Breslin Ridyard Fadero Architects, Inc. for 2020-21 District-Wide Feasibility Study
• Approval of PA Co-Stars State Contract for touchless domestic water bottle filler systems
• Virtual meeting format due to COVID-19 public health pandemic

The Building Committee-of-the-Whole recommended two items for official action at the August 27, 2020 Regular Board Meeting. These include a contract for a district-wide feasibility study and the purchase of water bottle filling systems.

• Recommended hiring Breslin Ridyard Fadero Architects, Inc. for District Wide Feasibility Study Update (Passed)
• Recommended PA Co-Stars State Contract with McClure Company for 74 touchless water bottle filling systems (Passed)

Finance Committee-of-the-Whole Meeting

The Allentown City School District Finance Committee-of-the-Whole will discuss and consider action on several technology contracts, including Cisco ISE license, LightSpeed Systems, Microsoft Premier Support, and Sendio email filtering. They will also review multiple stipulations of counsel involving properties such as Home Depot, Stratagem Allentown, and others. A monthly budget status report for July 2020 will be presented at the regular board meeting.

• CISCO Identity Services Engine license from E-Plus Technologies
• LightSpeed Systems software/service
• Microsoft Premier Support Services
• Paper supply bid awarded to W.B. Mason
• Stipulation of Counsel for Home Depot at 1951 Glenwood

The Finance Committee-of-the-Whole reviewed several procurement requests and legal stipulations. All items were recommended for official action at the August 27, 2020 Regular Board Meeting.

• Recommended purchase of E-Plus Technologies CISCO IdentityServices Engine devices (Passed)
• Recommended payment for LightSpeed Systems web filtering services (Passed)
• Recommended renewal of Microsoft Premier Support Services agreement (Passed)
• Recommended renewal of Sendio Email Caching and Spam Filtering System agreement (Passed)
• Recommended awarding paper supply bid to W. B. Mason (Passed)
• Recommended forwarding eight Stipulations of Counsel regarding various properties to the Regular Board Meeting (Passed)

Policy Committee-of-the-Whole Meeting Agenda

The Policy Committee will discuss aligning the Parent/Family Handbook with the Student Program Policy Series (200). This meeting is scheduled as a virtual session due to the COVID-19 pandemic.

• Discussion of Parent/Family Handbook alignment with Student Program Policy Series (200)

The committee received an overview of the policies to be updated and revised during the current academic school year. The process will include reviews by parents, students, principals, the academic team, solicitor, cabinet, and co-chair committee.

Education Committee-of-the-Whole Meeting

The Allentown School Board Education Committee will virtually meet to discuss and take action on multiple educational software contracts, including Lexia, Renaissance STAR, Dreambox Learning, and Edgenuity/Accelerate. They will also review school improvement plans, a community schools MOU, and a WiFi hotspot initiative for remote learning. Additionally, the committee will consider agreements with Millersville University for student nurses and Valley Health Partners for a community health center.

• Action on Exhibit B: Lexia literacy software
• Action on Exhibit C: Renaissance STAR Assessments
• Action on Exhibit D: Dreambox Learning math software
• Action on Exhibit K: WiFi hotspot initiative for remote learning
• Discussion only: Virtual Campus Update

The committee recommended forwarding requests for Lexia, Renaissance STAR, Dreambox Learning, Edgenuity & Accelerate, and 3,517 T-Mobile hotspots to a Special Board Meeting for official action. Recommendations for nonpublic school services, school improvement plans, and PIMS invoices were forwarded to the August 27 Regular Board Meeting. Items regarding Community Schools and Millersville University Student Nurses were tabled.

• Recommended Lexia Core 5 and PowerUp renewal/adoption for Special Board Meeting (Passed)
• Recommended Renaissance STAR Reading and Math renewal for Special Board Meeting (Passed)
• Recommended Dreambox Learning renewal and expansion for Special Board Meeting (Passed)
• Recommended Edgenuity & Accelerate renewal and expansion for Special Board Meeting (Passed)
• Recommended purchase of 3,517 T-Mobile hotspots for Special Board Meeting (Passed)
• Recommended Catapult Learning nonpublic services contracts for August 27 meeting (Passed)
• Recommended school improvement plans for various schools for August 27 meeting (Passed)
• Tabled Community Schools and Millersville University Student Nurses items (Tabled)

Regular Board Meeting

The Allentown School Board will consider a COVID-19 resolution outlining the district's response for the 2020-2021 school year. Action items include approval of a $166,000 service agreement with Education Elements, labor agreements with paraprofessionals and food service workers, and a contract for Deputy Superintendent Lucretia Brown. The board will also review handbook changes, the opening of schools plan, and a donation from the Rotary Club.

• Vote on COVID-19 resolution for 2020-2021 school year
• Service agreement with Education Elements at a cost of $166,000
• Agreement with Allentown Federation of Paraprofessionals
• Agreement with PA Joint Board, Workers United, SUIU Local 391A (food service)
• Contract for Deputy Superintendent Lucretia N. Brown

The Board approved several administrative reports and passed a resolution declaring the COVID-19 pandemic an emergency under Section 520. Residents also addressed the board regarding school resource officers and virtual learning safety.

• Approved meeting minutes (9-0)
• Approved Board of Director's Report (9-0)
• Approved Secretary & Treasurer Report (5-4)
• Approved Superintendent's Report (9-0)
• Approved Personnel Report (9-0)
• Approved Finance Report (8-1)
• Approved resolution declaring COVID-19 pandemic an emergency under Section 520 (9-0)

Special Board Meeting

This special board meeting includes discussion and action on the final budget for the upcoming fiscal year, an athletics health and safety plan related to COVID-19, a personnel report, and a homestead farmstead exclusion resolution. The meeting is held virtually due to the pandemic.

• Final budget for FY 2020-2021 (Exhibit A)
• Allentown School District Athletics Health and Safety Plan
• Personnel Report for June 29, 2020
• Homestead Farmstead Exclusion Resolution (Exhibit B)
• Virtual meeting format due to COVID-19 public health pandemic

The Board approved the Finance Report Final Budget and the Homestead/Farmstead Exclusion Resolution. Two motions to amend the budget to lower the tax increase to 2.5% and 3% were both defeated. The Superintendent's and Personnel reports were also approved.

• Approved Superintendent’s Report (9-0)
• Approved Personnel Report (5-4)
• Amendment to 2.5% tax increase failed (4-5)
• Amendment to 3% tax increase failed (2-7)
• Approved Finance Report Final Budget (5-4)
• Approved Finance Report - Homestead / Farmstead Exclusion Resolution (9-0)

Special Finance Committee-of-the-Whole Meeting

The Allentown City School Board's special finance committee will consider and possibly approve the final budget for fiscal year 2020-2021. Members will also discuss homestead/farmstead exclusion calculations and vote on a related resolution. The meeting is held virtually due to the COVID-19 pandemic.

• Action on Exhibit A: Final Budget for FY 2020-2021
• Discussion of Exhibit B: Homestead Farmstead Exclusion Calculations
• Action on Exhibit C: Homestead/Farmstead Exclusion Resolution
• Meeting conducted virtually due to COVID-19
• Superintendent Thomas Parker provides comments

The Finance Committee reviewed the final budget for FY 2020-2021 and the Homestead/Farmstead Exclusion calculations. Both items were recommended for official action at a Special Board Meeting. No final approvals were granted during this committee meeting.

• Recommended FY 2020-2021 final budget with 4.0% millage increase for board action (Passed; Ms. Harris voted negative)
• Recommended Homestead/Farmstead Exclusion resolution and calculations for board action (Passed on common consent)

Regular Board Meeting

The Allentown City School District Board will hold a virtual regular meeting due to COVID-19. Action items include renewing the Roberto Clemente Charter School for 2020-2025, approving redistricting for a new elementary school and kindergarten at Sheridan Elementary, and adopting various contracts for insurance, software, and donations totaling $27,864 for Mosser Elementary.

• Renewal of Roberto Clemente Charter School for 2020-2025 (Exhibit A)
• Redistricting for new elementary school and Sheridan Elementary kindergarten
• Donation of $21,864 from Wells Fargo and $6,000 from United States Cold Storage for Mosser Elementary
• Approval of worker's compensation insurance with UPMC Workpartners and other insurance programs
• Contracts for Hayes Software System, E-Plus Technologies (wireless access points and network switches)

The Board approved the naming of a new elementary school and passed a resolution for an anti-racist school climate. It also renewed a charter school contract and finalized legal service agreements. Several administrative and financial reports were approved.

• Approved naming the new elementary school after Brigadier General Anna Mae Hays
• Approved Anti-Racist School Climate Resolution with amendment for bimonthly equity reporting
• Approved 5-year renewal of Roberto Clemente Charter School
• Approved legal services agreement for King Spry as solicitor of record and Sweet Stevens for Special Education Matters
• Approved New Elementary School Redistricting
• Approved Personnel, Finance, and Superintendent reports
• Approved Board of Director's Report Items A and B
• Approved Secretary & Treasurer Report

Education Committee-of-the-Whole Meeting

The Education Committee-of-the-Whole will discuss and take action on the renewal of the Roberto Clemente charter school, review an update on Executive Education's enrollment cap, and consider summer learning plans. Action items also include a renewal for Community Services for Children and approval of school improvement (ATSI) plans. The meeting is held virtually due to the COVID-19 pandemic.

• Charter renewal for Roberto Clemente (action item, Exhibit A)
• Discussion only on Executive Education enrollment cap update (Exhibit B)
• Discussion on Summer Learning programs
• Renewal of contract with Community Services for Children (CSC) (action item, Exhibit C)
• School Improvement (ATSI) plans approval (action item, Exhibit D)

The Education Committee-of-the-Whole recommended three items be forwarded to the June 25, 2020 Regular Board Meeting for official action. These include a charter school renewal and two service agreements. Other items regarding executive education and summer learning were presented for discussion only.

• Recommended 5-year charter school renewal for Roberto Clemente for official board action (Passed)
• Recommended collaboration with Community Services for Children, Inc. Head Start Lehigh Valley for early childhood services at Jackson and Lincoln for up to 37 children for official board action (Passed)
• Recommended Additional Targeted Support and Improvement Plans for Louis E. Dieruff High School and William Allen High School for official board action (Passed)

Building Committee-of-the-Whole Meeting Agenda

The Building Committee will consider and approve a redistricting plan for a new elementary school. It will also discuss and approve a kindergarten redistricting plan for Sheridan Elementary. Finally, the committee will decide whether to accept a donation from Wells Fargo for Mosser Elementary School.

• Exhibit A – Approval for New Elementary School redistricting
• Exhibit B – Approval for Sheridan Elementary Kindergarten redistricting
• Exhibit C – Approval to accept donation from Wells Fargo for Mosser Elementary School

The Building Committee-of-the-Whole recommended three items for official action at the June 25, 2020 Regular Board Meeting. These include a new elementary school catchment area, kindergarten redistricting for Sheridan Elementary, and the acceptance of a corporate donation.

• Recommended new elementary school catchment area incorporating McKinley and Cleveland Schools (Passed)
• Recommended reassigning incoming Sheridan Elementary kindergarten students from Ritter Elementary to Jackson Early Childhood Center (Passed)
• Recommended accepting $28,136 donation from Wells Fargo for a Mosser Elementary playground (Passed)

Finance Committee-of-the-Whole Meeting

The Allentown City School District Finance Committee met virtually on June 11, 2020 to review and act on several agenda items. Members considered approval of the district's 2020‑2021 insurance renewal, student athletic insurance renewal, technology equipment contracts, the proposed operating budget for child nutrition services, and a contract with Tom Josiah. The committee also reviewed budget transfers and an agreement for legal services before adjourning.

• Exhibit A – 2020‑2021 Insurance Renewal (Package Insurance and Workers’ Compensation)
• Exhibit C – Student Athletic Insurance Renewal (Bollinger Specialty Group)
• Exhibit D – Hayes Software Systems device inventory contract
• Exhibit G – Child Nutrition Services 2020‑2021 Proposed Operating Budget
• Exhibit H – Contract with Tom Josiah

The committee recommended forwarding multiple insurance renewals, technology purchases for a new elementary school, and a $12.1M nutrition budget to the June 25 Regular Board Meeting. A proposal regarding legal services contracts was tabled. No final actions were taken as the committee's role is to recommend items for official board action.

• Recommended replacing CM Regent with UPMC Workpartners for workers' compensation insurance
• Recommended retaining Arthur J. Gallagher as Broker of Record for liability and casualty insurance
• Recommended $205,690 Student Accident Insurance Renewal (Zurich)
• Recommended $28,064 for Hayes Software Systems device inventory management
• Recommended $25,216.74 for New Elementary School wireless access points
• Recommended $97,646.96 for New Elementary School network port switches
• Recommended $12,111,056 proposed operating budget for Child Nutrition Services
• Tabled agreement for legal services

Regular Board Meeting

The Allentown School Board will meet virtually to act on the proposed final budget for 2020-2021 and consider resolutions on charter school funding reform and capital project expansion. Other action items include approving virtual and in-person graduation plans costing approximately $15,285, purchasing security cameras for a new elementary school, and authorizing a tax revenue anticipation note.

• Proposed final budget for 2020-2021 school year
• Virtual graduation ceremonies June 26-28, 2020 for three high schools at $15,285 total, with in-person ceremonies in August
• Resolution to expand Redevelopment Assistance Capital Program (RACP)
• Resolution calling for charter school funding reform
• Purchase of security cameras and equipment for new elementary school

The Board approved the proposed final budget after a motion to amend it with a 0% tax millage increase failed. Other key actions included approving a charter school funding reform resolution and a contract with the Institute for Student Achievement.

• Approved Proposed Final Budget (5-4)
• Denied amendment for 0% tax millage increase in budget (4-5)
• Approved Resolution For Charter School Funding Reform (5-4)
• Approved Resolution To Expand RACP (8-0)
• Approved Institute for Student Achievement (ISA) Contract
• Approved Tax Revenue Anticipation Note (TRAN) Financing (6-3)
• Approved Lehigh Valley Children’s Center Child Care Rental Agreement (8-2)
• Approved vote for Garcia for Trustee-at-Large seat at Lehigh Carbon Community College

Policy Committee-of-the-Whole Meeting Agenda

This meeting of the Allentown City School District Policy Committee-of-the-Whole is largely procedural. The only substantive item is a presentation and discussion of Exhibit A, which covers the district's policy overview and adoption process. No specific policy changes or votes are listed.

• Presentation of ASD Policy Overview and Adoption Process (Exhibit A)

Finance Committee-of-the-Whole Meeting

The Allentown City School District Finance Committee-of-the-Whole meets virtually to discuss and potentially act on several financial items. Key agenda items include a Tax Revenue Anticipation Note, a child care rental agreement renewal with Lehigh Valley Children's Centers, a Child Nutrition Services CAFCO Participation Agreement, and technology contracts for security cameras and device tracking software. The most consequential item is the Proposed Final Budget for 2020-2021.

• Tax Revenue Anticipation Note (TRAN) – action item
• Child Care Rental Agreement Renewal – Lehigh Valley Children's Centers, Inc.
• Child Nutrition Services – CAFCO Participation Agreement
• Security cameras for new elementary school – APP-Techs Corporation
• Proposed Final Budget for 2020-2021 – action item

The committee recommended several items for official action at the May 28, 2020 Regular Board Meeting, including the 2020-2021 proposed final budget and various technology contracts. A motion for a $30 million Tax Revenue Anticipation Note (TRAN) was passed.

• Passed motion for $30 million Tax Revenue Anticipation Note (TRAN) (3-7)
• Recommended Child Care Rental Agreement Renewal for Lehigh Valley Children’s Centers, Inc. for board action
• Recommended Child Nutrition Services CAFCO Participation Agreement for board action
• Recommended purchase of security cameras for new elementary school for board action
• Recommended $36,860 E-Plus Group Airwatch MDM Solution renewal for board action
• Recommended $55,860 purchase of 7,000 Computrace device tracking licenses for board action
• Recommended Proposed Final Budget for 2020-2021 for board action

Education Committee-of-the-Whole Meeting

The Allentown School District Education Committee-of-the-Whole meets virtually due to the COVID-19 pandemic. The board will discuss middle school transformation, consider action on a 21st Century External Evaluator, and review a special education item from CLIU #21. A board memo on graduation and commencement information is also up for discussion.

• Discussion only on Middle School Transformation
• Action item: Exhibit A – 21st Century External Evaluator
• Action/discussion: Exhibit B – CLIU #21 (special education)
• Discussion: Exhibit C – Graduation/Commencement Information

The Education Committee-of-the-Whole recommended three items for official action at the May 28, 2020 Regular Board Meeting. These include a contract for an external evaluator and updated graduation schedules. One item regarding middle school transformation was presented for discussion only.

• Recommended approval of Steps To Achieve, LLC as external evaluator for 21st Century programs (Passed)
• Recommended approval of Carbon-Lehigh Intermediate Unit #21 Facilities Plan Committee Report (Passed)
• Recommended approval of rescheduled virtual and in-person 2020 commencement ceremonies (Passed)

Regular Board Meeting

The Allentown School Board will hold a virtual meeting to consider several action items, including a Chromebook purchase to support distance learning during COVID-19. Other items include approving a memorandum of understanding for foster care student stability, naming a new school after Brigadier General Anna Mae Hays, and a data-sharing agreement with the Lehigh Valley Planning Commission to assess community internet connectivity. The board will also receive updates from various committees and consider routine reports.

• Vote on Chromebook purchase for distance learning
• Naming new school in honor of Brigadier General Anna Mae Hays
• Approval of MOU with Lehigh County for foster care student educational stability
• Data-sharing agreement with LVPC for internet connectivity assessment
• Approval of water service replacement at Central Elementary School

The Board approved the purchase of Chromebooks and a data sharing agreement with LVPC. Decisions regarding the naming of a new school and instructional coaching services from the Institute for Student Achievement were tabled. The Board also approved the Personnel, Finance, and Building reports.

• Approved Chromebook purchase (9-0)
• Approved LVPC Data Sharing Agreement (8-1)
• Tabled naming of new school in honor of Brigadier General Anna Mae Hays (6-3)
• Tabled Institute for Student Achievement (ISA) instructional coaching services (7-2)
• Approved Finance Report (6-3)
• Approved Personnel Report (9-0)
• Approved Building Report (9-0)
• Approved Secretary's Report (6-3) and Treasurer's Report (7-2)

Building Committee-of-the-Whole Meeting Agenda

The Allentown City School District's Building Committee-of-the-Whole will meet virtually to discuss and possibly approve three action items: a contract for domestic water service replacement and backflow prevention at Central Elementary School, a resolution to resume summer school construction projects, and a resolution to resume construction of the new elementary school project. The meeting includes procedural opening and adjournment.

• Approval of PA Co-Stars State Contract for domestic water service replacement and backflow prevention at Central Elementary School
• Resolution for resumption of school summer construction projects
• Resolution for resumption of construction for the new elementary school project
• Virtual meeting via Zoom due to COVID-19

The Building Committee-of-the-Whole reviewed three construction-related requests. All three items were recommended for official action at subsequent board meetings.

• Recommended forwarding PA Co-Stars contract for Central Elementary School water service to April 30 Regular Board Meeting
• Recommended forwarding Resolution for the Resumption of School Summer Construction Projects to the Special Board Meeting
• Recommended forwarding Resolution for the construction for the New Elementary School Project to the Special Board Meeting

Finance Committee-of-the-Whole Meeting

The Allentown School District Finance Committee-of-the-Whole will meet virtually to discuss and act on several financial items, including the 2018-2019 local audit report, charter school residency verification, child nutrition services, a technology renewal, and an amendment to the transportation contract with First Student. The meeting is informational and action-oriented on most agenda items.

• 2018-2019 local audit report (Exhibit A)
• Charter school residency verification (Exhibit B)
• Child Nutrition Services - 1st half 2019-2020 (Exhibit C)
• E-Plus Technology – Veritas Enterprise Vault Renewal (Exhibit D)
• Amendment to agreement between Allentown School District and First Student (Exhibit E)

The Finance Committee recommended moving the 2018-2019 Audit Report, Child Nutrition Services budget, E-Plus Technology renewal, and First Student agreement amendment forward for official board action. A proposal to engage DBM Investigations and Consulting LLC for charter school residency verification was tabled.

• Recommended 2018-2019 Audit Report for official action on April 30, 2020 (Passed)
• Tabled engagement of DBM Investigations and Consulting LLC for residency verification (Passed; Mr. Thiel and Mr. Miller voted negative)
• Recommended Child Nutrition Services July 1-December 31, 2020 budget for official action on April 30, 2020 (Passed)
• Recommended E-Plus Technology Veritas Enterprise Vault renewal for Special Board Meeting (Passed)
• Recommended First Student pupil transportation agreement amendment for Special Board Meeting (Passed)

Special Board Meeting

The Allentown School Board will consider resolutions to resume summer construction projects and construction of a new elementary school, an amendment to the transportation contract with First Student Inc., and approval to purchase 5,000 Chromebooks using Title I funds.

• Resolution for resumption of school summer construction projects
• Resolution for resumption of construction for the new elementary school project
• Amendment to agreement for pupil transportation services with First Student Inc.
• Approval to purchase 5,000 Chromebooks with Title I funding

The Board approved the use of Title I funding to purchase 5,000 Chromebooks. Members also voted to resume summer construction projects and the new elementary school project. An amendment to the pupil transportation agreement with First Student, Inc. was approved.

• Suspended Policy 006.1 physical quorum requirement (6-3)
• Approved resumption of school summer construction projects and new elementary school project (7-2)
• Approved amendment to pupil transportation agreement with First Student, Inc. (5-4)
• Approved use of Title I funding to purchase 5,000 Chromebooks (9-0)

Education Committee-of-the-Whole Meeting

The Allentown City School District Education Committee-of-the-Whole will discuss and potentially take action on a Continuity of Education Plan, a technology device purchase, foster care transportation, an ISA proposal, and a discussion on the Executive Education Charter School. The committee will also consider a naming recommendation for a new elementary school. The meeting is held virtually via Zoom.

• Continuity of Education Plan (Exhibit B) presented by Executive Director of Elementary Education
• Technology Device Purchase (Exhibit E) for potential approval
• Foster Care Transportation (Exhibit A) discussion
• Naming Recommendation for a new elementary school (Exhibit D) with action requested
• Discussion on Executive Education Charter School (action, discussion, information)

The Education Committee-of-the-Whole reviewed and recommended several items for official action at the April 30, 2020 Regular Board Meeting. No final approvals were granted during this meeting, as the committee's role was to move items forward for the full board.

• Recommended MOU for foster care transportation for official action (Passed)
• Recommended Continuity of Education Plan for official action (Passed)
• Recommended Institute for Student Achievement proposal for official action (Passed)
• Recommended naming new elementary school at 12th and Gordon Streets after Anna Mae Hays for official action (Passed)
• Recommended purchase of 5,000 Chrome Books using Title I funding for official action (Passed; Mrs. Johnson Watts voted negative)

Finance Committee-of-the-Whole Meeting

The Allentown City School District Finance Committee-of-the-Whole met on March 12, 2020. The committee heard the superintendent’s comments and presentations on charter school residency verification, child nutrition services for the first half of FY 2019‑2020, and the E‑Plus technology contract. It also noted that a monthly budget status report will be provided at the regular Board meeting on March 26, 2020.

• Exhibit A – Charter School Residency Verification
• Exhibit B – Child Nutrition Services (1st Half 2019‑2020)
• Exhibit C – E Plus Technology
• Monthly Reporting of Budget Status to be presented at the March 26 Board meeting

Building Committee-of-the-Whole Meeting Agenda

The Allentown School District Building Committee-of-the-Whole will discuss and may take action on a state contract for domestic water service replacement and backflow prevention at Central Elementary School. The meeting also includes procedural items and adjournment.

• PA Co-Stars State Contract for Domestic Water Service Replacement and Addition of Backflow Prevention at Central Elementary School
• Discussion and possible action on the contract award

Education Committee-of-the-Whole Meeting

The Allentown City School District Education Committee will discuss several initiatives, including the Next Century Promise and curriculum renewal updates. It will also review instructional coaching and consider actions on foster student transportation and the naming of a new elementary school. All items are presented for discussion or action as indicated in the agenda.

• Discussion of Next Century Promise (discussion only)
• Curriculum renewal recommendation update (discussion only)
• Instructional coaching discussion (discussion only)
• Foster student transportation MOU action (action, discussion, information)
• Naming recommendation for new elementary school action (action, discussion, information)

Policy Committee-of-the-Whole Meeting

The Allentown City School District Policy Committee-of-the-Whole will hold a first reading and discussion of Policy #236, which concerns the Student Assistance Program. The meeting includes opening remarks and adjournment, with no old or new business items listed.

• First reading of Policy #236 – Student Assistance Program

Regular Board Meeting

This regular board meeting includes action on several items: approving the 2020-2021 ASD Program of Studies, a MOU with St. Luke's School of Nursing, and a MOU with Building 21, as well as the 2020-2021 school calendar, personnel actions, and financial reports. The board will also consider contracts for interim business services, contributions to CLIU, LCCC, and LCTI budgets, data center and firewall upgrades, donations, and building contracts for Dieruff High School gas line replacement and new elementary school furniture.

• Approval of 2020-2021 ASD Program of Studies and MOU with Building 21
• Allentown's share of LCCC budget: $1,433,461 operating and $248,025 capital debt
• Allentown's contribution to LCTI budget: $7,609,307 general operating and $890,490 academic center
• Donations: $1,000 from Patient First for McKinley Chromebooks; $8,000 from 5 Star Heart Project for middle schools
• Contracts for Dieruff High School gas line replacement and new elementary school furniture via PA Co-Stars

Finance Committee-of-the-Whole Meeting

The Allentown School District Finance Committee will discuss and potentially act on proposed 2020-2021 budgets for Carbon Lehigh Intermediate Unit #21, Lehigh Carbon Community College, and Lehigh Career & Technical Institute. The agenda also includes a legal stipulation concerning S/K Allenbrook, a negotiation process presentation, and two technology infrastructure upgrade projects (Tripp Lite UPS and Fortinet firewall). The committee will also receive a monthly budget status report covering July 1, 2019 to January 31, 2020, to be presented at the regular board meeting on February 27, 2020.

• Proposed 2020-2021 budgets for Carbon Lehigh Intermediate Unit #21 (Exhibit A), Lehigh Carbon Community College (Exhibit B), and Lehigh Career & Technical Institute (Exhibit C)
• Stipulation of Counsel regarding S/K Allenbrook (Exhibit D)
• Negotiation process presentation
• Tripp Lite Data Center Backup (UPS) Upgrade Project (Exhibit E)
• Fortinet Firewall Upgrade Project (Exhibit F)

The Finance Committee-of-the-Whole reviewed several budget and project proposals. All six items were recommended for official action at the February 27, 2020 Regular Board Meeting.

• Recommended Carbon Lehigh Intermediate Unit #21 Budget 2020-2021 for official action (Passed)
• Recommended Lehigh Carbon Community College (LCCC) Budget 2020-2021 for official action (Passed)
• Recommended Lehigh Career & Technical Institute (LCTI) 2020-2021 Budget for official action (Passed)
• Recommended Stipulation of Counsel – S/K Allenbrook for official action (Passed)
• Recommended Tripp Lite Data Center Backup (UPS) Upgrade Project for official action (Passed)
• Recommended Fortinet Firewall Upgrade Project for official action (Passed)

Building Committee-of-the-Whole Meeting Agenda

The Allentown City School District Building Committee-of-the-Whole will discuss and consider approving three PA Co-Stars state contracts: a natural gas line replacement at Dieruff High School, and ancillary furniture for a new elementary school's multi-purpose room and its art, music, and health suite.

• PA Co-Stars state contract for main natural gas line replacement at Dieruff High School
• PA Co-Stars state contract for new elementary school multi-purpose room ancillary furniture
• PA Co-Stars state contract for new elementary school art, music and health suite ancillary furniture

The Building Committee-of-the-Whole recommended three PA Co-Stars State Contracts for furniture and installation at the new elementary school. These items were forwarded to the February 27, 2020 Regular Board Meeting for official action.

• Recommended $29,947.00 contract with Corbett Inc. for Multi-Purpose Room ancillary furniture (Passed)
• Recommended contract with Corporate Environments for Art, Music and Health Suite ancillary furniture at $48,810.69 (Passed)

Education Committee-of-the-Whole Meeting

The Education Committee-of-the-Whole meets to discuss the instructional framework, proposed changes to the Program of Studies, and consider action on a memorandum of agreement with St. Luke's Hospital School of Nursing and an extension for Building 21. The meeting also includes public comment periods and procedural items.

• Discussion on Instructional Framework (no action)
• Exhibit A: Program of Studies changes for 2020-21 (MOU)
• Exhibit B: Memorandum of Agreement with St. Luke's Hospital School of Nursing (action item)
• Exhibit C: Extension for Building 21 (action item)

The Education Committee-of-the-Whole recommended forwarding the Program of Studies and a clinical education agreement with St. Luke’s Hospital School of Nursing to the February 27, 2020 Regular Board Meeting. The committee also recommended moving a policy forward regarding the Instructional Framework with a modification to student contact information.

• Recommended Program of Studies be forwarded to Feb 27 Regular Board Meeting (Passed)
• Recommended St. Luke’s Hospital School of Nursing agreement renewal be forwarded to Feb 27 Regular Board Meeting (Passed)
• Recommended Instructional Framework policy move forward with footnote modification regarding student contact information

Policy Committee-of-the-Whole Meeting

The Allentown City School District Policy Committee-of-the-Whole will discuss two policies: Policy #204 on Attendance and Policy #819 on Suicide Awareness, Prevention and Response. No votes are scheduled; the items are for discussion and information only.

• Discussion of Policy #204 – Attendance
• Discussion of Policy #819 – Suicide Awareness, Prevention and Response

The committee reviewed and recommended moving two policies forward for official board action. Policy 204 regarding attendance was recommended with a modification to student contact information, and Policy 819 regarding suicide awareness was recommended for the February 27 meeting.

• Recommended Policy 204 (Attendance) for approval with a footnote modification regarding student contact information
• Recommended Policy 819 (Suicide Awareness, Prevention and Response) be forwarded to the February 27, 2020 Regular Board Meeting for official action

Regular Board Meeting

The Board of Directors will review various administrative, personnel, and financial reports. Key items include a contract for student support services and several construction-related bids.

• Award bid to Communities in Schools (CIS) for $550,000.00
• 2020-2021 Tax Index of 4.0%
• Hire Breslin Ridyard Fadero Architects, Inc for Dodd Partial Window Replacement
• Bid for Hiram Dodd Elementary School Window System Demolition and Asbestos Abatement Phase 4
• Bid for Midway Manor Drainage Improvements

The Board approved several administrative reports and voted to reject a hearing officer's recommendation to reinstate a specific employee. Residents raised concerns regarding position eliminations at Newcomer Academy and the exclusion of special education students from school performances.

• Approved Minutes (8-0)
• Approved Board of Directors Report (8-0)
• Approved Secretary & Treasurer Report (7-1)
• Approved Superintendent's Report (8-0)
• Approved Personnel Report (8-0)
• Approved Finance Report (8-0)
• Approved Building Report (7-1)
• Rejected hearing officer recommendation and ordered immediate reinstatement of employee 382859 (7-1)

Policy Committee-of-the-Whole Meeting

The Allentown City School District Policy Committee-of-the-Whole holds a meeting to discuss policy committee updates and conduct routine procedural items. No specific policy proposals, votes, or financial actions are listed on the agenda.

• Discussion of Policy Committee Updates (no details provided)

The committee received an update regarding the student representative policy, noting that representatives must attend Dieruff, Allen, or Building 21. Discussion occurred regarding the inclusion of Newcomer Academy students' voices. No formal votes were taken on policy changes.

• Adjourned meeting at 6:47pm (common consent)

Building Committee-of-the-Whole Meeting Agenda

The Building Committee-of-the-Whole will consider permission to hire Breslin Ridyard Fadero Architects for the Dodd window replacement Phase 4 project, approve bids for window demolition and related asbestos abatement (Phase 4), approve a bid for window replacement (Phase 4), and approve a bid for drainage improvements at Midway Manor. All items are listed for action.

• Permission to hire Breslin Ridyard Fadero Architects for Dodd window replacement Phase 4
• Approval to award bid for Dodd window demolition and asbestos abatement (Phase 4)
• Approval to award bid for Dodd window replacement (Phase 4)
• Approval to award bid for Midway Manor drainage improvement

The Building Committee-of-the-Whole reviewed several facility and construction bids. All items were recommended for official action at the January 23, 2020 Regular Board Meeting.

• Recommended forwarding hire of Breslin Ridyard Fadero Architects, Inc. to Jan 23 meeting
• Recommended forwarding Dodd window demolition and asbestos abatement bid to Jan 23 meeting
• Recommended forwarding Dodd window replacement bid to Jan 23 meeting
• Recommended forwarding Midway Manor drainage improvements bid to Construction Masters Services, LLC to Jan 23 meeting

Finance Committee-of-the-Whole Meeting

The Allentown City School District Finance Committee-of-the-Whole is meeting to discuss and act on several items, including a resolution to opt out of Act 1 tax limits for the 2020-2021 school year, contracts with E-Plus Technologies, legal stipulations involving Plymouth Real Estate, Dreamworks, and 7-Eleven, and a monthly budget status report from July to December 2019.

• Exhibit A: Act 1 Opt-Out Resolution – 2020-2021 (action item)
• Exhibit B: E-Plus Group (E-Plus Technologies) technology contract (action item)
• Exhibit C: Stipulation of Counsel – Plymouth Real Estate (action item)
• Exhibit D: Stipulation of Counsel – Dreamworks (action item)
• Monthly Budget Status Report July 1, 2019 – December 31, 2019 (to be presented at regular board meeting)

The Finance Committee-of-the-Whole reviewed several spending and tax resolutions. All items discussed were recommended for official action at the January 23, 2020 Regular Board Meeting.

• Recommended Act 1 Opt-Out Resolution (not to exceed 4.0% tax index) for board action
• Recommended purchase of Internet Edge Router and Wireless Controller from E-Plus Group for board action
• Recommended stipulations of counsel for Plymouth Real Estate, Dreamworks, and 7-Eleven properties for board action

Education Committee-of-the-Whole Meeting

The Education Committee-of-the-Whole is holding a discussion-only meeting on January 9, 2020. They will hear updates on transportation, Building 21, middle school transformation, and a request for proposals for student support services. No votes are scheduled.

• Transportation update discussion with First Student area manager
• Building 21 discussion led by assistant superintendent and co-executive director
• Middle school transformation discussion with superintendent
• Exhibit A - RFP for student support services (restorative practices and in-school suspension)

The Education Committee-of-the-Whole recommended forwarding a bid award for CIS to the Regular Board Meeting for official action. The committee also reviewed transportation performance data and student assessment outcomes for Building 21.

• Recommended $550,000 bid award to CIS for restorative practices and student support (Passed on common consent)