Shelby County Schools public meetings in 2020

Joint Meeting: Shelby County Board of Education & Commission Discussion on Student Learning

The Shelby County Board of Education and County Commissioners held a joint meeting on December 15, 2020 to discuss student learning progress, learning gaps, remediation plans, and proposed key initiatives. Opening remarks covered communication and protocol, followed by presentations from Commissioner Tami Sawyer, Superintendent Dr. Joris Ray, and Mayor Lee Harris. Participants also talked about future meetings and long‑term collaboration on student learning goals. The meeting concluded with a brief discussion of next steps, with no formal decisions recorded.

• Opening discussion on communication and protocol
• Discussion of learning gap and remediation plans
• Presentation of proposed key initiatives for student learning
• Discussion on future meetings and long‑term collaboration
• Closing discussion of next steps

Board Business Meeting

The Shelby County Board of Education voted to approve an amendment to Superintendent Joris M. Ray's employment contract, which had been introduced at the October 27, 2020 meeting. The board also approved the consent agenda, which included a $250,200 payment to Cognia, Inc. for accreditation renewal and a $235,612.50 purchase of Pearson certification exams. Committee reports and public comments were also on the agenda.

• Amendment and approval of Superintendent Joris M. Ray's employment contract
• Payment of $250,200 to Cognia, Inc. for annual accreditation renewal
• Purchase of Pearson clinical assessment exams for $235,612.50 from federal funds
• Approval of minutes from October 27, 2020 Business Meeting and November 17, 2020 meetings
• Public comment period opened for citizen input

Special Called Meeting

The Shelby County Board of Education held a special called meeting on November 17, 2020, to vote on charter school contract amendments. The board approved amendments for Journey East Academy, Memphis Grizzlies Preparatory, Perea Elementary, Compass-Midtown, and Memphis Delta Preparatory. It also approved a charter renewal timeline for the 2021-22 school year.

• Approved contract amendments for Journey East Academy and Memphis Grizzlies Preparatory
• Approved amendment for Perea Elementary
• Approved amendments for Compass-Midtown and Memphis Delta Preparatory
• Approved charter renewal timeline for 2021-22 school year
• Vote tallies show opposition from some board members on certain amendments

Work Session

The Shelby County Board of Education will consider and vote on multiple consent agenda items at this work session. These include contracts, purchases, and donations totaling several million dollars, with the largest being a $16.88 million amendment for Porter-Leath to provide early childhood services. Other notable items include a $2.04 million Microsoft cloud subscription and a $1.99 million waste collection contract.

• Contract amendment with Porter-Leath for $16,880,248 to provide full and comprehensive services for 208 early childhood classrooms
• Purchase of Microsoft Office Education Cloud Subscription Services for up to $2,044,642.24
• Contract with Republic Services for waste collection at an estimated $1,999,998 over three years
• Purchase of Pearson certification exams for $235,612.50
• Donation of a courtyard renovation at White Station High School valued at $209,150

Audit, Budget, & Finance Committee Meeting

The Shelby County Schools Audit, Budget, & Finance Committee will discuss first quarter financials, proposed new positions, a budget amendment, and early planning for the 2022 budget. No votes are scheduled; items are for discussion only.

• Review of first quarter financial report
• Discussion of new positions across all funds
• Budget amendment item
• Early discussion of Budget 2022

Procurement Committee Meeting

The Shelby County Schools Procurement Committee will discuss multiple procurement items including software, PPE, cleaning supplies, and facility improvements. No decisions are being made as this is a discussion-only meeting. The committee will also receive an update on minority/women-owned business enterprises (MWBE).

• Microsoft Office Education Cloud Subscription Services
• Head Start/Pre-K Personal Protection Equipment (PPE) and Cleaning Supplies
• Germantown High School Intercom Replacement
• Energy Cost Reduction Initiative Owners Rep Agreement
• Student Desk Safety Barriers

Communications Committee Meeting

The committee will discuss several communication strategies and processes. Topics include the Strategic Communications Plan, school reopening plans, and social media metrics.

• Strategic Communications Plan discussion
• Process for schools to inform communications about activities/events
• Process for departments to inform communications about events/activities
• Social media numbers discussion
• Communications plan for school reopening

Legislative Advocacy and Community Engagement Committee Meeting

The Legislative Advocacy and Community Engagement Committee of the Shelby County Board of Education meets virtually to discuss a legislative report and review draft proposals for the 2021 legislative session. No votes or binding decisions are scheduled; the meeting focuses on discussion and planning next steps.

• Discussion of the November 2020 legislative report for Shelby County Schools
• Review of 2021 draft legislative proposals for the school district
• Planning of next steps following the committee's discussions

Evaluation Committee Meeting

The Evaluation Committee will discuss the 2019-2020 superintendent evaluation and a proposed contract extension for Dr. Ray. No votes or decisions are scheduled; the meeting is for discussion only.

• Discussion of Superintendent Evaluation 2019-2020
• Discussion of Superintendent Contract Extension for Dr. Ray, with a resolution to amend his contract

Academic Performance Committee Meeting

The Academic Performance Committee will discuss charter school renewal timeline and contract amendments for 2021-2022, Shelby County Schools accreditation, the Porter-Leath Head Start contract, and a new high school partnership with Southwest College for Career and Technical Education. Items also include Canvas/Instructure learning management system and industry certifications with NCS Pearson. These are discussion items; no final decisions are listed.

• Charter school renewal timeline for 2021-2022
• Charter school contract amendment recommendations
• Porter-Leath Head Start contract discussion
• New high school partnership with Southwest College for CCTE
• Canvas/Instructure learning management system amendment

Capital Needs and Facilities Committee Meeting

The Capital Needs and Facilities Committee will discuss White Station High School Phase 2, including perspective renderings and a preliminary budget. The committee will also receive facilities newsletter updates. No votes or decisions are scheduled; all items are for discussion only.

• White Station High School Phase 2 discussion with renderings and preliminary budget
• Facilities Newsletter Updates for November 2020

Board Business Meeting

The Shelby County Board of Education held a business meeting on October 27, 2020, where they approved the agenda, minutes, and a consent agenda including grants and contracts. Key actions included adopting policy revisions and accepting grant funds. Public comments were accepted via email before the meeting.

• Approved $1,700,000 contract for supplemental nursing services from seven staffing companies for the 2020-2021 school year
• Accepted $221,004.87 Year 3 grant from GEAR UP TN 3.0 for Kingsbury High School
• Accepted $125,000 grant from TN Department of Children's Services for the Trauma Intensive Parent (TIP) program
• Adopted policy revisions including new policy 4062 on secondary employment and statutory policy 6062 on unsafe school choice
• Added committee charters and a resolution regarding the superintendent's contract via amendment to the agenda

Board Retreat- Day 2

The Shelby County Schools Board continues its retreat with discussions on the FY2022 budget process, academic strategy, and board-cabinet collaboration. The session includes a review of budget documents and a presentation on academic performance. No formal votes are scheduled; the retreat is for strategic planning.

• Board discussion with cabinet on operational priorities
• Academic discussion with attached PDF (12,662 KB)
• Budget process review for FY2022 with attached PDF (2,408 KB)
• Next steps planning after retreat

Board Retreat- Day 1

This is a one-day board retreat for Shelby County Schools, consisting entirely of discussion items including board discussion with cabinet, academic discussion, and next steps. No votes or concrete decisions are on the agenda.

• Opening discussion to start the retreat
• Board discussion with cabinet
• Academic discussion
• Next steps and adjournment

Special Called Meeting

The Shelby County Board of Education held a special called meeting to discuss and take action on the return of Memphis School of Excellence Cordova (a charter school) to the Shelby County Local Education Agency. The board voted unanimously to approve the return. Public comments were accepted via email before the meeting.

• Approved return of Memphis School of Excellence Cordova (6-12) charter school to Shelby County Local Education Agency

October Work Session

The Shelby County Board of Education will discuss and vote on several contracts and grants, including a $6.07 million renewal for pre-K education services with First 8 Memphis, LLC. Other action items include contracts for supplemental nurses ($1.7M), a social-emotional learning curricula ($1.32M total), and fuel supply ($4M). The board will also receive a report on the superintendent's evaluation. One item, a $1.8M contract for school nurses, was pulled from the agenda.

• $6,070,000 contract renewal with First 8 Memphis for pre-K services for at-risk four-year-olds in 51 classrooms.
• $1,700,000 contract for supplemental nursing services (LPN/RN) for students with IEP/504 plans.
• $1,320,000 total contract with Rethink Ed for a social-emotional learning digital platform (year one $330,000).
• $4,000,000 contract with James River Solution for fuel.
• Superintendent evaluation discussed as part of Chairman's Report.

Academic Performance Committee Meeting

The Academic Performance Committee will discuss COVID-19 and schools, including a review of Dr. Ray's re-entry conversation results. The meeting includes opening and closing discussions but no votes or decisions are scheduled.

• Review of Dr. Ray Re-Entry Conversation Results (PDF attached)
• Discussion: COVID-19 & Schools
• Committee sets next steps

Audit, Budget, & Finance Committee Meeting

The Audit, Budget, & Finance Committee will discuss the FY 2021 first quarter financial statements and a proposed budget amendment for October 2020. The committee will also receive updates on CARES Act funding and the 1:1 device initiative, and begin discussions on the FY 2022 budget.

• Discussion of FY 2021 Q1 Financials including September 2020 Financial Statements
• Review of FY 2021 October Budget Amendment
• Update on CARES financial status and 1:1 Device Initiative
• Kickoff of FY 2022 budget planning with proposed budget calendar

Legislative Advocacy and Community Engagement Committee Meeting

The Legislative Advocacy and Community Engagement Committee will discuss support for homeless students, attendance and enrollment supports, Board Cares initiatives, community engagement updates (including family night and a book drive), and SCS Cares Week. A legislative update and next steps will also be discussed. All items are discussion only with no votes or decisions scheduled.

• Discussion of homeless student support, with a contact phone number provided
• Attendance and Enrollment Supports update
• Community engagement updates including Family Night and Boo for Books flyer
• SCS Cares Week initiative
• Legislative update

Procurement Committee Meeting

The Shelby County Board of Education Procurement Committee will discuss multiple contract items including nursing services, technology equipment, and nutrition services. No decisions are being made; items are under discussion only.

• Nursing Services/36 Nurses
• Supplemental Nursing Services Contract
• Cyber Technology-Gallagher Equipment and Camera License
• Network Switches- New Ahead, Inc.
• James River Solutions (Fuel Supplier) Contract Renewal

Capital Needs and Facilities Committee Meeting

The Capital Needs and Facilities Committee of Shelby County Schools will discuss multiple property items, including offers for Graceland property, updates on Northside HS, Lincoln JHS, KIPP Caldwell and Cypress properties, Hamilton ES, CNC Freezer expansion, and Barret's K-8 projects. These are discussion items only, not final decisions.

• Discussion of Graceland Property Offers, including attached trust and homeownership plan offers
• Update on Northside HS property for the October Business Meeting agenda
• Update on former Lincoln JHS land for the October Business Meeting agenda
• Update on KIPP Caldwell ES and KIPP Cypress MS properties
• Update on Hamilton ES property with attached booklet

Academic Performance Committee Meeting

The Shelby County Schools Academic Performance Committee will meet to discuss multiple items including the Youth Risk Behavior Survey, charter school state board appeals, and various contracts and grants. The committee will also receive updates on the Third Grade Commitment program and virtual learning. All items are listed as discussion topics with no voting actions indicated.

• Youth Risk Behavior Survey results and parental permission process
• Charter school state board appeals update
• Trauma Intensive Parent (TIP) Program grant renewal discussion
• Employee Onsite Medical Clinic proposal
• Third Grade Commitment program update

September Board Business Meeting

The Shelby County Board of Education held its September 29, 2020 business meeting, approving the agenda, minutes, and consent agenda. Key actions included electing Miska Clay Bibbs as chair and Althea Greene as vice-chair for the 2020-2021 year, adopting policy revisions on second reading (inventory management, telework, attendance, and Section 504 grievance procedures), and introducing new policies on first reading, including mandatory reporting of criminal offenses (Policy 7005), which was adopted immediately by suspending rules.

• Elected Miska Clay Bibbs as Board Chair and Althea Greene as Vice-Chair for 2020-2021
• Adopted policy revisions on second reading for Inventory Management (3013), Telework (4009), Attendance (6014), and Section 504 Grievance (6054)
• Introduced new policies on first reading: Secondary Employment (4062), Unsafe School Choice (6062), and Mandatory Reporting (7005)
• Suspended rules to adopt Policy 7005 (Mandatory Reporting of Criminal Offenses) on first reading
• Approved consent agenda and minutes from previous meetings

September Work Session

The Shelby County Board of Education is holding a work session to consider several staff action items, including contracts for special education services, curriculum materials, and Head Start programs. The board will vote on renewing occupational, physical, and speech therapy contracts totaling $6.8 million, and a $8.4 million contract with Porter Leath for Head Start comprehensive services. Other items include a $438,310 agreement with TeachTown for curriculum intervention and a $145,010 purchase from Curriculum Associates for professional development and Ready Books.

• Contract with Porter Leath for Head Start Full Services and Comprehensive Services for $8,440,124
• Renewal of Occupational, Physical, Speech Language Therapy and Audiology contracts totaling $6,810,200
• Professional Services Agreement with TeachTown, Inc. for curriculum and intervention services for $438,310
• Agreement to purchase Curriculum Associates professional development and Ready Books for $145,010.77
• Purchase of Ready! For Kindergarten social and emotional development kits for $321,316

Evaluation Committee Meeting

The Shelby County Board of Education's Evaluation Committee will discuss the process and timeline for the 2019-2020 superintendent evaluation and the board's expectations for the current school year. No votes or decisions are scheduled; the meeting is purely discussion-based.

• Review of process and timing for the 2019-2020 superintendent evaluation
• Discussion of board's expectations and priorities for the school year

Audit, Budget, and Finance Committee Meeting

The Audit, Budget, and Finance Committee will discuss the August financial statements and receive an update on CARES Act spending. No votes or decisions are scheduled; all items are for discussion only.

• August financial statements presentation
• CARES spending update
• CARES discussion

Internal Board Operations Committee Meeting

The Internal Board Operations Committee will discuss several board policies, including a new policy on secondary employment (4062) and statutory updates for unsafe school choice (6062) and mandatory reporting (7005). Also under discussion are administrative rules on professional service contracts (2013) and truancy (6016). No votes are scheduled; this is a discussion-only item.

• Discussion of new Board Policy 4062: Secondary Employment
• Discussion of statutory Board Policy 6062: Unsafe School Choice
• Discussion of statutory Board Policy 7005: Mandatory Reporting Procedures for Criminal Offenses
• Point of information on Administrative Rule 2013: Professional Service Contracts
• Point of information on statutory Administrative Rule 6016: Truancy

Legislative Advocacy and Community Engagement Committee Meeting

The Legislative Advocacy and Community Engagement Committee will discuss updates on Family and Community Engagement (FACE) and Student Equity Enrollment and Discipline (SEED). It will also review virtual learning and the Social Emotional Learning curriculum. Several memoranda of understanding with Memphis and Shelby County Juvenile Court and the Memphis Police Department will be examined. The meeting will conclude with next steps for supporting the homeless population.

• Family and Community Engagement (FACE) Update
• Student Equity Enrollment and Discipline (SEED) Update
• Virtual Learning discussion
• Social Emotional Learning Curriculum presentation
• MOUs with Memphis and Shelby County Juvenile Court and MPD for youth court, probation liaison, and safe corridor patrols

Procurement Committee Meeting

The Shelby County Schools Procurement Committee will discuss multiple procurement items including the renewal of Cigna health insurance, security system upgrades at multiple locations, and a contract renewal for Brinks armored services. The committee will also review FY2021 aspirational goals and an update on minority- and women-owned business enterprise (MWBE) participation.

• Cigna Insurance Renewal
• Alarm Inspection and Monitoring/Equipment Maintenance with Stanley Equipment
• Cyber Technology Security covering Gallagher equipment and camera license
• Security System Upgrades at multiple locations with Stanley Convergent Security
• Brinks Armored Services Contract Renewal

Capital Needs and Facilities Committee Meeting

The Shelby County Schools Capital Needs and Facilities Committee will hold a meeting on September 14, 2020. Members will discuss the proposed sale of Hollywood Elementary School, a Byhalia Pipeline easement, and several land-related topics including Pisgah, Raineshaven, Graceland, and Northside. Additional items include a discussion of KIPP at Caldwell & Cypress, an introduction of the Chief of Strategy and Innovation, and general updates.

• Sale of Hollywood Elementary School
• Proposal for Byhalia Pipeline Easement
• Pisgah-Area Land Discussion
• Raineshaven Land Discussion
• Graceland Land Discussion

Academic Performance Committee Meeting

The Academic Performance Committee of Shelby County Schools meets to discuss key performance indicators, a Head Start grant application, contracts for professional development and special education services, and a review of virtual learning. No votes are scheduled; these are discussion items.

• Review of Key Performance Indicators (KPIs) for September 2020
• Discussion of Head Start grant application and related services (Porter Leath, iStation)
• Review of virtual learning implementation
• Discussion of professional development contracts including Curric Assoc, Edgenuity, Teachtown, Proximity Learning
• IDEA Technology Grant awarded by Tennessee Department of Education

Swearing-In/ Oath of Office Ceremony

The Shelby County Board of Education held a Swearing-In/Oath of Office ceremony on August 26, 2020. The agenda included a welcome, national anthem, invocation, introductions, and the oath of office for new board members from Districts 2, 3, 4, 5, 7, 8 and District VI. Remarks were given by Chair‑Elect Eddie S. Jones of the County Board of Commissioners and Superintendent Dr. Joris M. Ray. The meeting concluded with a benediction by Rev. Earle J. Fisher.

• Welcome
• National Anthem performed by Shiloh Sanders
• Invocation led by Patricia Merriweather
• Oath of Office for new board members (Districts 2, 3, 4, 5, 7, 8, VI)
• Remarks by Chair‑Elect Eddie S. Jones and Superintendent Dr. Joris M. Ray

August Board Business Meeting

The Shelby County Board of Education held its August Business Meeting. The board approved a consent agenda including several grants and a $1.3 million contract renewal with Peer Power Foundation for ACT preparation services and distribution of 95,000 district computers. New policies on inventory management, telework, attendance, and Section 504 grievance procedures received a first reading for discussion.

• Approved $1,300,000 contract renewal with Peer Power Foundation for ACT prep and computer distribution at 7 high schools
• Accepted $435,000 Coordinated School Health grant from Tennessee Department of Education
• Accepted $180,710 GEAR UP TN 3.0 Year 3 grant for Kingsbury High School college readiness
• Accepted $180,477.62 2020-2021 Transition School to Work grant
• First reading of policies: 3013 Inventory Management, 4009 Telework, 6014 Attendance, 6054 Section 504 Grievance

August Work Session

The Shelby County Board of Education is meeting to discuss and vote on a consent agenda of grants and contracts, including a $3.8 million District Priority School Improvement Grant, a $1.3 million contract with Peer Power Foundation for ACT preparation and computer distribution, and a $570,000 award for Pre-K distance learning kits. The board will also hear reports from the chairman and superintendent.

• $3,800,000 District Priority School Improvement Grant (DPSIG) to support student outcomes
• $1,300,000 Peer Power Foundation contract for ACT prep and distribution of 95,000 district computers
• $570,000 Lakeshore Learning Materials for Pre-K distance learning boxes
• $435,000 Coordinated School Health grant from Tennessee Department of Education
• $402,444.50 Naviance contract for college, career, and ACT readiness platform

Audit Budget & Finance Committee Meeting

The Shelby County Schools Audit Budget & Finance Committee will review the FY2020 preliminary year-end update, year-end fund balance assignments, and the FY2020 audit kickoff timeline. They will also discuss the FY2021 August budget amendment, including attached resolutions, and an update on CARES funding and new state grants. These discussions affect the district's financial planning and use of federal relief funds.

• FY2021 August Budget Amendment with attached resolutions (Operating Budget Resolution, Capital Funds amendment)
• CARES Funding Update & New State Grants
• FY2020 Preliminary Year-End Update
• Year-End Fund Balance Assignments
• FY2021 Budget Updates - Revenue & Expenditure Changes

Internal Board Operations Committee Meeting

The Internal Board Operations Committee of Shelby County Schools will discuss several board policies, including Inventory Management (3013), SCS Telework Policy (4009), Attendance and Excuses (6014), Section 504 Grievance Procedures (6054), Student Dress Code (6021), and School Day (6060). The committee will also hold a separate discussion on school attendance. No votes or decisions are scheduled; all items are for discussion only.

• Discussion of SCS Telework Policy (4009)
• Discussion of Student Dress Code (6021) as an administrative rule
• Discussion of Attendance and Excuses (6014) policy
• Discussion of Section 504 Grievance and Due Process Procedures (6054)
• Separate discussion on school attendance

Procurement Committee Meeting

The Shelby County Schools Procurement Committee will discuss several procurement items, including a $570,000 contract for Lakeshore distance learning toolkits for Pre-K students, a $264,868.70 parking lot repair at Kate Bond Elementary/Middle School, and a visitor management system from Raptor. A previously planned $1.8 million nursing services contract with RCM Healthcare has been pulled from the agenda for later discussion. These items are under consideration as part of the committee's review before potential board action.

• Lakeshore Distance Learning Box for Pre-K: $570,000 for custom remote learning toolkits
• Kate Bond parking lot repairs: $264,868.70 for vehicular drive replacement via Wagner General Contractors
• Raptor Visitor Management System: added to agenda, discussed for school security
• Hotspot Wireless Internet Access (AT&T): for student connectivity
• Lucas Business Solutions clear acrylic barriers: district-wide installation for COVID-19 safety

Legislative Advocacy and Community Engagement Committee Meeting

The Shelby County Board of Education's Legislative Advocacy and Community Engagement Committee is meeting to discuss COVID-19 updates, including child care provider results, health department testing numbers, and screening processes for students, teachers, and parents. They will also receive community engagement updates on feeding programs, registration numbers, device distribution, and a community needs assessment. A legislative update from Tony Thompson is on the agenda. All items are discussion only with no votes scheduled.

• Results from child care providers on COVID-19 impact
• Health department update on number of children testing positive
• Process for screening students, teachers, and parents entering school buildings
• What each school will receive for PPE and the replenish process
• Feeding site update and virtual lunch program for fall 2020

Academic Performance Committee Meeting

The Shelby County Schools Academic Performance Committee will discuss the district's key performance indicators and a series of program initiatives. Topics include new leadership for PLCs, grant updates, and contract amendments. The meeting is for discussion only; no formal decisions are indicated in the agenda.

• 2.01 Key Performance Indicators (KPIs)
• 2.09 Early Reporting Center Renewal (contract review)
• 2.10 Contract Amendment: Goodlett/Parkway Village Elementary
• 2.13 Naviance by Hobson College presentation
• 2.15 Social Studies TDOE Civics Grant discussion

Capital Needs and Facilities Committee Meeting

The Capital Needs and Facilities Committee will discuss a review of real estate policy and the facility proposal process. It will consider a naming proposal for the White Station ROTC installation, a lease renewal for Perea School, and several construction contracts and amendments. Additional topics include AE services for Cummings K‑8, drive repairs at Kate Bond ES, flashing signs, and other business.

• Standard Bldrs. Inc – Construction – Jackson ES Addition – $242,762.85
• Barnes & Brower – Construction – Kingsbury ES Addition – $259,001.33
• Standard Bldrs. Inc – Construction – Macon Hall ES Addition – $288,442.91
• Vicktor Hall Contractors – Construction – Newberry ES Addition – $575,477.92
• CBRE Contract Amendment

July Board Business Meeting

The Shelby County Board of Education is deciding on the denial of charter applications for Bluff City Collegiate Charter School, Cornerstone Prep School, Luceo Collegiate School of the Arts, and Memphis School of Excellence Cordova (6-12). They are also adopting policy revisions for online courses and course-credit recovery, introducing a first reading of a policy on harassment, intimidation, bullying, and cyberbullying, and approving a $175,000 MOU renewal for Hollis F. Price Middle College High School with LeMoyne-Owen College.

• Denial of charter applications for four schools
• Adoption of policy revisions (5007 Online Courses and Course-Credit Recovery)
• First reading of policy 6046 on harassment, intimidation, bullying, cyberbullying
• MOU renewal with LeMoyne-Owen College for $175,000

July Work Session

The Shelby County Board of Education will vote on denying charter school applications for four schools, renewing college MOUs for middle college high schools, approving a nursing services contract, and funding Pre-K programs. The board also considers an emergency charter amendment denial and acceptance of a $10.6M VPK grant.

• Deny charter applications for Bluff City Collegiate Charter School, Cornerstone Prep School, Luceo Collegiate School of the Arts, and Memphis School of Excellence Cordova
• Approve $1,816,446 contract with RCM Healthcare Services for 36 registered nurses for 2020-2021
• Approve $6,725,182.08 contract with Porter-Leath for Head Start full services in 76 early childhood classrooms
• Approve $10,619,940.14 Voluntary Pre-K grant acceptance
• Renew MOUs for Hollis F. Price Middle College High School/Lemoyne-Owen College ($175,000) and Middle College High School/Christian Brothers University ($147,111)

Special Called Meeting

The Shelby County Board of Education held a special called meeting on July 13, 2020. The board voted 5-4 to amend the previously adopted Instructional Calendar for 2020-2021. The amendment was recommended by Dr. Angela Whitelaw, Deputy Superintendent of Schools and Academic Support. Public comments were accepted via email before the meeting.

• Amendment to 2020-2021 instructional calendar approved 5-4
• Motion by Shante Avant, seconded by Michelle R McKissack
• Calendar originally adopted December 3, 2019
• Public comment period from 2:00-3:15 p.m. on July 13, 2020 via email
• Meeting aired on 88.5FM, SCS website, C19TV, and Facebook

Internal Board Operations Committee Meeting

The Internal Board Operations Committee will hold a discussion-only meeting, with the primary agenda item being a review of proposed revisions to Board Policy 6046 on harassment, intimidation, bullying, and cyberbullying. No votes or decisions are scheduled; the meeting consists of opening and closing discussions and a staff summary.

• Discussion of revisions to Policy 6046 (Harassment, Intimidation, Bullying, Cyberbullying)

Evaluation Committee Meeting

The Shelby County Board of Education Evaluation Committee will discuss the 2019-2020 superintendent evaluation, plan the 2020-2021 evaluation process for fall 2021, and consider expanding the committee's role. No votes or decisions are scheduled; all items are discussion only.

• Discussion of 2019-2020 superintendent evaluation (attached documents)
• Discussion of 2020-2021 evaluation timeline (fall 2021)
• Discussion of evaluation committee role expansion

Audit, Budget, and Finance Committee Meeting

The Audit, Budget, and Finance Committee will discuss in-person and virtual learning options, additional learning opportunities, and social and emotional supports for students. The agenda also includes updates on nutrition, BEP funding and attendance (ADMs), and CARES Act funding capacity. These are discussion items only; no final decisions are scheduled at this meeting.

• In-Person & Virtual Learning
• Additional Learning Opportunities
• Social & Emotional Supports
• Nutrition Updates
• CARES Funding Capacity & BEP Funding

Procurement Committee Meeting

The Shelby County Schools Procurement Committee will discuss several procurement items including software, endpoint protection licenses, educational network services, and a contract for 36 registered nurses. Other discussions cover employee health clinics, district-wide hand sanitizer dispensers, COVID-19 signage, and the 4th quarter commodity purchase report. No decisions are made at this committee meeting.

• RCM Healthcare Services for 36 registered nurses
• Employee health clinics discussion
• District-wide manual foam hand sanitizer dispensers with refills
• District-wide COVID-19 signage
• 4th quarter report on commodity purchases

Academic Performance Committee Meeting

The Academic Performance Committee will discuss the transition of an ASD charter to Shelby County Schools, 2020 charter school authorizations, and an emergency amendment for Freedom Preparatory Academy. Other items include grants for Voluntary Pre-K and Priority School Improvement, contracts with Porter Leath and community partners, and a review of key performance indicators.

• ASD Charter to SCS: Purpose and Goals (discussion)
• Charter School Authorizations 2020 (discussion)
• Freedom Preparatory Academy: Emergency Amendment (discussion)
• Porter Leath Contracts (discussion)
• Voluntary Pre-K Grant (VPK) Award (discussion)

Capital Needs and Facilities Committee Meeting

The Capital Needs and Facilities Committee will discuss multiple proposed purchases of former school properties, including Lincoln Jr. High, MLK Academy, Georgia Ave ES portions, Magnolia ES, Caldwell ES, Cypress MS, and Westwood ES, as well as a lease for Northside HS. The committee will also review facility and construction projects such as HVAC design services and classroom additions at various schools. This is a discussion session; no final decisions are listed on the agenda.

• The Works purchase of former Lincoln Jr. High property
• South City Development purchase of former MLK Academy
• Girls Inc. and MCUTS purchases of portions of former Georgia Ave ES
• Believe Memphis purchase of Magnolia ES
• HVAC design services for Winchester ES, Germantown HS, Cummings K-8, Kingsbury MS/HS, and Kingsbury HS renovations

June Board Business Meeting

The Shelby County Board of Education met to approve meeting minutes and various board policies. The session included a second reading for multiple policy updates and a first reading for online course policies.

• Adoption of Non-Discrimination Statements (1009) policy revisions
• Adoption of Student Transfer Policy (6008) revisions
• Adoption of Student Conduct (6022) policy revisions
• Adoption of Assignment of Students to Classes (6049) policy revisions
• Adoption of Child Custody-Parental Access (6058) policy revisions

June Work Session

The Shelby County Board of Education will consider approval of several staff action items including contracts and payments for educational services, software renewals, and a donation. Items include a $1.2 million renewal for PowerSchool student information system, $818,875 for performance evaluation system, $650,000 for Educational Epiphany learning, and a $25,000 donation for Hamilton High athletics. Also on the agenda are reports from the chairman and superintendent.

• Payment of $1,199,123.18 to PowerSchool Group, LLC for SIS renewal
• Payment of $818,875 to PowerSchool for Performance Evaluation System (PLZ)
• Contract with Educational Epiphany Learning 2020 for $650,000
• Contract amendment with University of Virginia for $258,000 for school turnaround
• Acceptance of $25,000 donation from Mr. Adolph Thornton for Hamilton High athletics

Capital Needs and Facilities Committee Meeting

The committee will discuss renaming the library at Shrine School, a proposal from Oasis of Hope for four parcels, and a proposal from the Park Commission for Cottonwood Park. All items are for discussion only; no votes or decisions are scheduled. The meeting also includes opening and closing discussions and adjournment.

• Renaming of Library at Shrine School (discussion)
• Oasis of Hope Proposal for Four Parcels (discussion)
• Park Commission Proposal for Cottonwood Park (discussion)

Academic Performance Committee Meeting

The Academic Performance Committee is meeting to discuss Canvas and online courses. The committee will also review the 2020-21 academic calendar consisting of 190 days.

• Discussion of Canvas & Online Courses
• Review of 2020-21 Academic Calendar (190 days)

Special Called Meeting-(Rescheduled from June 11, 2020)

The Shelby County Board of Education voted to approve a $44,926,307 four-year lease agreement with Microsoft and HP for computer devices for all Pre-K-12 students. The board also adopted a resolution to participate in master agreements for computer equipment. Both items passed, with the resolution receiving one dissenting vote.

• Approved $32,156,654 Microsoft contract for tablets (Pre-K-2) and laptops (grades 3-8)
• Approved $12,769,653 HP contract for laptops (grades 9-12)
• Total four-year lease cost: $44,926,307
• Resolution to participate in master agreements for computer equipment passed 8-1
• Public comment period opened via email before the meeting

Special Called Meeting-CANCELLED (technical difficulties due to power outage at COE & TLA Buildings)

This special called meeting of the Shelby County Board of Education was cancelled because of a power outage at the COE and TLA Buildings. No votes or decisions occurred. The agenda included a proposed resolution to purchase computer equipment through master agreements with Microsoft and Hewlett Packard.

• Meeting cancelled due to power outage
• Proposed approval of Digital Device Plan to purchase laptops and tablets via Microsoft and Hewlett Packard master agreements (not voted on)

Internal Board Operations Committee Meeting

The Internal Board Operations Committee of the Shelby County Board of Education is meeting to discuss proposed policy 5007 on online courses and course-credit recovery, and to receive an update on the Policy Manual Biennial Review. All items are discussions only; no votes are scheduled.

• Discussion of Board Policy 5007 on Online Courses and Course-Credit Recovery
• Update on the Policy Manual Biennial Review

Audit, Budget, and Finance Committee Meeting

The Audit, Budget, and Finance Committee will discuss updates on CARES Act funding, review FY 2020 financial statements, and consider a draft fund balance resolution. The meeting also covers fund balance allocation and next steps for the Shelby County Board of Education.

• CARES Funding Update – federal pandemic relief for schools
• FY 2020 Financial Statements and Board Dashboard review
• Draft Fund Balance Resolution – sets policy for reserve funds
• Fund Balance Allocation – how to distribute remaining reserves

Legislative Advocacy/ Community Engagement Committee Meeting

This is a discussion-only meeting of the Legislative Advocacy/Community Engagement Committee. Items include a presentation on family-centered schools, updates on communications and family engagement, school operations during COVID-19, legislative matters, and a proposed donation to Hamilton High School. No votes are scheduled.

• Family Centered Schools Presentation
• FACE/Communications update with summer camps, senior drive-thru, and virtual showcase
• SEED COVID-19 Strategies and Supports update
• Legislative update
• Donation to Hamilton High School (details in attachment)

Procurement Committee Meeting

The Shelby County Schools Procurement Committee is meeting to discuss several procurement items including the renewal of PowerSchool SIS and related services, classroom additions for technology equipment and furniture, pupil transportation with Durham School Services, contracts with ServiceMaster and Aramark, and walk-in coolers. The meeting also includes an update on the MWBE (Minority/Women Business Enterprise) program.

• MWBE update presentation
• Renewal of PowerSchool SIS and related services
• Classroom additions: computer/technology equipment
• Classroom additions: furniture
• Durham School Services pupil transportation contract

Special Called Meeting

The Shelby County Board of Education held a special called meeting and voted unanimously to adopt the Fiscal Year 2020-2021 budget totaling $1,446,325,772. The meeting included procedural items such as roll call, pledge of allegiance, and public comment before the budget vote.

• Approval of FY 2021 Adopted Budget in the amount of $1,446,325,772
• Motion by Althea Greene, second by Joyce D Coleman, passed unanimously

Academic Performance Committee Meeting

The Shelby County Schools Academic Performance Committee meets to discuss several items, including a revised instructional calendar for the 2020-21 school year due to COVID-19, a digital device plan, and updates on various programs and contracts. The committee will also consider contract amendments for Dreambox and the University of Virginia related to the IZone program, a Pre-K update, and a KIPP Charter School facilities request. All items are for discussion only; no votes are scheduled.

• Revised instructional calendar for school year 20-21 due to COVID-19
• Digital Device Plan discussion
• Dreambox Contract Amendment for IZone program
• University of Virginia Contract Amendment for IZone
• KIPP Charter School Facilities Request

Capital Needs and Facilities Committee Meeting

The Capital Needs and Facilities Committee will discuss several items, including a contract renewal for the Siemens HVAC control system and the termination of a lease with the Goodwill Excel Center. The committee will also review HVAC projects at Winchester Elementary and Germantown High School, as well as informational items under $100,000. No voting is scheduled; these are discussion items only.

• Siemens HVAC Control System Contract Renewal – discussion on extending the contract for building climate controls
• Goodwill Excel Center Lease Termination – discussion on ending the lease agreement
• Winchester Elementary School HVAC – review of heating and cooling system needs
• Germantown High School HVAC – review of heating and cooling system needs
• Informational Items Less than $100,000 – updates on smaller capital expenditures

May Board Business Meeting

The Shelby County Board of Education met on May 26, 2020, to approve meeting minutes, adopt policy revisions, and process charter school amendments. The board approved amendment requests for Freedom Preparatory Charter Schools and Freedom Preparatory Academy. It adopted first readings for several proposed policies and temporarily suspended Policy 6047 regarding school fees and debts until June 5, 2020.

• Approval of amendment requests for Freedom Preparatory Charter Schools (#8355) and Freedom Preparatory Academy (#8234)
• Adoption of second-reading policy revisions for Board Conference Travel (0017), School Admissions (6002), and Truancy (6016)
• Temporary suspension of Policy 6047 (School Fees and Debts) until June 5, 2020
• First reading discussion for proposed policies on non-discrimination, student transfers, conduct, and class assignments
• Approval of minutes from the April 28, May 11, and May 19 meetings

May Work Session

The Shelby County Board of Education will hear reports and vote on a consent agenda with multiple contracts. Significant items include a $843,605.93 Oracle software renewal, $587,859.22 in computer equipment for Alcy Elementary, and the sale of the former Florida Elementary land for $16,200. The board will also consider a library automation contract and renewing the school nutrition agreement.

• Oracle annual subscription renewal: $843,605.93
• Computer equipment and deployment at Alcy ES: $587,859.22
• Library/Textbook automation system contract with Book Systems, Inc.: $288,931.50 over 3 years
• Land sale of former Florida Elementary (1560 Florida St.) to Transit Express for $16,200
• Complete serving lines for Cordova Middle and High cafeteria: $114,364.00

Audit, Budget, and Finance Committee Meeting

The Audit, Budget, and Finance Committee will discuss the FY2020 financial update, a CARES Act update from a state webinar, and a May budget amendment covering both operating and capital funds. The meeting also includes discussion of next steps. No formal votes are scheduled; this is a discussion-only committee meeting.

• Discussion of FY 2019-20 preliminary financial update
• CARES Act update from state webinar
• May 2020 budget amendment for operating and capital funds
• Board briefing documents for May 2020 operating and capital budgets

Procurement Committee Meeting

The Shelby County Schools Procurement Committee will discuss multiple procurement items including technology equipment for Alcy Elementary School, contracts for elevator services and bus routing software, and the third quarter nutrition services report. The committee will also discuss an anonymous donation of 2,500 shares of Apple stock.

• Alcy ES computer/technology equipment and deployment
• United Elevator Services, LLC contract
• Education Logistics, Inc. bus routing software
• Oracle annual license renewal
• Anonymous donation of 2,500 Apple shares

Academic Performance Committee Meeting

The Academic Performance Committee will discuss CARES Act funding for FY 2021 and a digital plan for remote learning. Two agenda items regarding the sale of former schools to charter operators have been removed. The committee will also review charter school charter amendments.

• Discussion of CARES Act funding for FY 2021
• Review of digital learning plan
• Sale of former Westwood Elementary to Freedom Prep — removed from agenda
• Sale of former Caldwell Elementary and Cypress Middle to KIPP Memphis — removed from agenda
• Charter school charter amendments

Special Called Meeting

The Shelby County Board of Education adopted a $1.37 billion operating budget and a $65 million capital improvement budget for FY 2020-2021. An initial amendment adding $568,000 for Freshman Academies was approved, then reconsidered and withdrawn. The board also denied charter amendment requests for Compass Midtown and Memphis STEM Academy.

• Adopted FY 2020-2021 operating budget of $1,372,226,083
• Adopted capital improvement budget of $65,000,000
• Withdrew $568,000 amendment for Freshman Academies after initial approval and reconsideration
• Denied charter amendments for Compass Midtown and Memphis STEM Academy
• Struck Freedom Preparatory Schools from denial list before final vote

Shelby County Board of Education Budget Hearing

This is a budget hearing where the Shelby County Board of Education will present the proposed FY 2021 budget, hear public comment, and answer questions from board members. The meeting includes opening remarks, a budget presentation, and discussion of next steps before adjournment.

• Presentation of the FY 2021 Community Input Budget (agenda item 2.01)
• Public comment period (agenda item 2.02)
• Board member Q&A session (agenda item 2.03)

Internal Board Operations Committee Meeting

The Internal Board Operations Committee will discuss proposed revisions to several board policies, including student transfer, student conduct, and non-discrimination statements. The committee will also review the policy manual as part of a biennial review. No votes or decisions are scheduled; this is a discussion-only meeting.

• Discussion of Policy 1009 Non-Discrimination Statements
• Discussion of Policy 6008 Student Transfer Policy
• Discussion of Policy 6022 Student Conduct
• Discussion of Policy 6049 Assignment of Students to Classes
• Discussion of Policy 6058 Child Custody-Parental Access

Academic Performance Committee Meeting

The Shelby County Schools Academic Performance Committee will hold a discussion on the CARES Act, Key Performance Indicators (KPIs), textbook and library automation, a Parkway Village ES amendment, Pre-K updates, student health clinics, charter school amendments, Freedom Prep transition, and a digital devices update. No formal votes or decisions are scheduled; the meeting is for discussion only.

• Discussion of CARES Act funding
• Review of Key Performance Indicators (KPIs) for Destination 2025
• Textbook and Library Automation system update (Pam Giles)
• Amendment for Parkway Village Elementary School (Divalyn Gordon)
• Update on Student Health Clinics

Capital Needs and Facilities Committee Meeting

The Capital Needs and Facilities Committee will discuss the FY21 Capital Budget, a proposal from the City of Memphis regarding the MLK Center and Georgia Avenue ES, and several property sales including Cypress MS, Caldwell ES, Westwood ES, land near Mt. Pisgah, and lots adjacent to Alcy. Additional items include a nature project at Treadwell, updates on CNC/Gray's Creek, renaming the library at Shrine, energy cost reduction options, roof repairs at Vollentine ES, sanitary sewer mitigation at Shady Grove ES, cafeteria serving line replacements at Cordova HS and MS, a new headquarters phase-in plan, and wifi hotspots.

• Discussion of FY21 Capital Budget
• City of Memphis proposal for MLK Center and Georgia Avenue ES
• Sale of Cypress MS
• Sale of Caldwell ES
• Sale of Westwood ES to Freedom Prep

April Board Business Meeting

The Shelby County Board of Education held its April business meeting, approving the agenda, minutes, policy revisions, and a consent agenda. A motion to add a resolution to extend Superintendent Dr. Joris M. Ray's contract failed. The board also received a proposed FY 2020-2021 budget presentation.

• Failed motion (5-4) to add resolution to extend Superintendent Joris M. Ray's contract
• Proposed FY 2020-2021 budget presentation by Chief Financial Officer
• Adoption of revised policies (second reading) on accidents on the job, sick leave, and parenting leave
• Consent agenda approved, with items removed: charter school amendments/authorizations, Unistar-Sparco Computers contract, and UT Health Sciences sub-award
• Approval of special course applications for 2020-2021, including Facing History and Officiating

Audit, Budget, and Finance Committee Meeting

The Shelby County Board of Education's Audit, Budget, and Finance Committee is discussing and voting on the FY2021 budget timeline, capital projects, and overall budget approval. The committee will also discuss the allocation of the Education Stabilization Fund. The meeting is open to the public via 88.5 FM and online.

• FY2021 Budget Timeline Approval – discussion item
• FY2021 Capital Projects – discussion with attached CIP concept list
• Approval of 20-21 Budget – discussion item
• Allocation of the Education Stabilization Fund – discussion item

April Work Session

The Shelby County Board of Education holds a work session to discuss and vote on multiple action items. Key decisions include denying four charter school applications, acting on several charter amendment requests, and ratifying a $6.8 million contract for therapy services. The board will also consider textbook adoptions, Head Start funding, and special course approvals.

• Denial of charter applications for Bluff City Collegiate Charter School, Cornerstone Prep School, Luceo Collegiate School of the Arts, and Memphis School of Excellence Cordova, 6-12.
• Denial of amendment requests for Compass Midtown, Freedom Preparatory Academy (two charters), Memphis Business Academy Elementary, and Memphis STEM Academy; approval for Aurora Collegiate Academy, Arrow Academy School of Excellence, Leadership Preparatory Charter School, and Dubois Elementary School of Entrepreneurship.
• Ratification of contract renewals for physical/occupational/speech language therapy and audiology services with 12 contractors for a total not to exceed $6,810,200.
• Approval of Special Course Applications for the 2020-2021 school year.
• Application for Head Start Cost-of-Living Adjustment and Quality Improvement funding in the amount of $1,332,066.

Audit, Budget, and Finance Committee Meeting

The Audit, Budget, and Finance Committee will discuss FY2021 budget updates and board feedback on proposed budgets, as well as review FY2020 Q3 financial statements. The committee will also discuss school board allocations. No final decisions are expected; this is a discussion-only session.

• FY2021 budget updates presentation
• Feedback from board for approval of proposed FY2021 budgets
• FY2020 Q3 financial statements review
• School board allocations discussion

Procurement Committee Meeting

The Shelby County Schools Procurement Committee is meeting to discuss purchase order carryovers, an ERP cloud project update, a diverse WAN solution, and several construction and service contracts including roof replacements at Frayser ES, Double Tree ES, and Kingsbury CTC, as well as Crump Stadium turf replacement, Rozelle ES cafeteria/kitchen restoration, Alcy ES furniture, and waste collection services. The committee will also consider a Head Start cost-of-living adjustment, a tutoring contract, and a ratification for increased spending with Lakeside Behavioral Health.

• ARK Roofing Inc. – Frayser ES Roof Replacement
• Caroll Roofing – Double Tree ES Roof Replacement – 2020
• Wagner General Contractors – Crump Stadium Turf – 2020
• R. A. Sharp – Rozelle ES Cafeteria / Kitchen Restoration – 2020
• Lakeside Behavioral Health ratification for increase in spend over $100,000

Legislative Advocacy and Community Engagement Committee Meeting

The Legislative Advocacy and Community Engagement Committee will hear updates on the District Impact Study, the Homework Hotline, online educational resources for students and families during COVID-19, and COVID-19 nutrition resources for families. No votes are scheduled; all items are discussion only.

• Update: District Impact Study (Chief Natalia Powers)
• Update: Homework Hotline (Dr. Lori Phillips)
• Update: Online Educational Resources for Students and Families during COVID-19
• Update: COVID-19 Nutrition Resources for Families
• Next Steps discussion to close the meeting

Academic Performance Committee Meeting

The Academic Performance Committee will discuss charter school amendments and authorization, textbook adoption recommendations, and a mental health services MOU with Lakeside Behavioral Health. Other items include key performance indicators, early childhood COLA increases, and adjustments for Jane Ross & Mastery Prep. The meeting is a committee discussion, not a final board vote.

• Textbook Adoption Recommended Choices discussed
• Charter School Amendments and Authorization recommendations presented
• Mental Health Services MOU with Lakeside Behavioral Health reviewed
• Early Childhood COLA Increase and quality improvement plan discussed
• Jane Ross & Mastery Prep Adjustment on agenda

March Work Session- CANCELLED

This March 31, 2020 work session of the Shelby County Board of Education was cancelled. The agenda included routine procedural items (roll call, pledge, agenda approval) and several staff action items such as textbook adoptions, professional services agreements, and HVAC contracts. Because the meeting was cancelled, no decisions were made.

• Cancelled meeting – no actions taken
• Proposed $356,404.69 partnership with Carnegie Learning for math support at five high schools
• Proposed $117,214.00 computer equipment purchase for Getwell Elementary School
• Proposed HVAC replacement contracts: Shrine Sheffield ES ($528,988), Riverview MS ($259,166.84), Frayser ES ($1,001,937.02), Hamilton MS ($297,226), Keystone ES ($184,500)
• Proposed ratification of therapy service contracts totaling up to $6,810,200

Audit, Budget, and Finance Committee Meeting

The Audit, Budget, and Finance Committee will discuss revenue and proposed expenditures, the Reimagining 901 initiative, the capital improvement plan (CIP), contingency funding for academic instruction, and a request for state funds. No votes or decisions are recorded; the meeting consists entirely of discussion items.

• Discussion of revenue and expenditures
• Reimagining 901 program discussion
• Capital Improvement Plan (CIP) discussion
• Contingency funding for academic instruction
• Request for state funds

Internal Board Operations

The Internal Board Operations committee is meeting to discuss revised policies on board conference travel, school admissions, and truancy. They will also review a list of potential action items for the March work session, including leases of former schools to KIPP Memphis, sales of school properties, armed guard services, and various HVAC and facility repairs across multiple schools. No votes are scheduled; this is a discussion-only session.

• Revised policies: Board Conference Travel (0017), School Admissions (6002), Truancy (6016)
• Lease of former Cypress MS to KIPP Memphis, Inc.
• Lease of former Caldwell ES to KIPP Memphis, Inc.
• Armed guards from GT Security, Inc. and Universal Security, Inc.
• Sale of Carnes ES and vacant land (former Florida School)

Community Engagement & Legislative Advocacy Committee Meeting

The Community Engagement & Legislative Advocacy Committee will discuss truancy, chronic absenteeism task force updates, discipline policies, a recruitment plan, community/school needs assessment, reset rooms and in-school suspension, and a legislative update. All items are for discussion only; no votes are scheduled.

• Discussion on truancy (Item 2.01)
• Chronic absenteeism task force update (Item 2.02)
• Discipline policy discussion (Item 2.03)
• Recruitment plan presentation (Item 2.04)
• Reset rooms and in-school suspension update (Item 2.06)

Procurement Committee Meeting

The Shelby County Schools Procurement Committee is meeting to discuss several procurement-related matters, including therapy contractor renewals, an ERP update, and minority women's business enterprise initiatives. The committee will also review a long list of items for the March work session, including leases of former schools, sales of properties, armed guard contracts, and HVAC projects. No final votes are expected; this is a discussion-only meeting to prepare recommendations for the full board.

• Therapy Services Contractors renewal and dollar amounts
• Lease of former Cypress MS and former Caldwell ES to KIPP Memphis, Inc.
• Lease of Northside HS and sale of Carnes ES and vacant land (former Florida School)
• Armed Guards contracts with GT Security, Inc. and Universal Security, Inc.
• Multiple HVAC and boiler replacements at Shrine/Sheffield ES, Frayser ES, Hamilton MS, Keystone ES

Audit, Budget, and Finance Committee Meeting

The Audit, Budget, and Finance Committee of Shelby County Schools is meeting to discuss financial matters, including an update on the FY 2020 budget, a proposed March 2020 budget amendment, and the process for developing the FY 2021 budget. No votes or binding actions are scheduled; items are presented for discussion only.

• FY 2020 Financial Update discussion
• March 2020 Budget Amendment
• FY 2021 Budget Process Update

Academic Performance Committee Meeting

The Shelby County Board of Education's Academic Performance Committee will hold a discussion-only meeting covering several topics related to student performance. Items include teacher shortage, student-based health clinics, adoption of ELA and CTE textbooks, an Early Childhood/Pre-K update, and an audit of optional schools. No votes or final decisions are scheduled; the meeting is for discussion and information sharing.

• Discussion of teacher shortage
• Discussion of student-based health clinics, presented by Shawn Page
• ELA and CTE textbook adoption activities presented by Dr. Antonio Burt
• Early Childhood/Pre-K enrollment update
• Optional schools audit presented by Shawn Page

Capital Needs and Facilities Committee Meeting

The Shelby County Schools Capital Needs and Facilities Committee will hold a discussion session covering a range of property and facility topics. Items include the sale of Oakville land, a second offer for the Carnes property, a donation of a FedEx airplane display to East High School T‑STEM, multiple HVAC and boiler projects at elementary and middle schools, and safety and zoning matters such as school‑zone intersection safety and property disposition. No decisions are recorded in the agenda; all items are listed as discussion topics.

• Sale of Oakville land
• Second offer for Carnes property
• East HS T‑STEM FedEx airplane display donation
• HVAC upgrades at Shrine/Sheffield ES, Frayser ES, Hamilton MS, etc.
• School zone intersection safety discussion

February Board Business Meeting

The Shelby County Board of Education approved the agenda, minutes, and a consent agenda that included several grants and contracts. Key approvals include a $621,480 Priority School Exit Grant for Robert R. Church, Getwell, and Dunbar Elementary schools, and a $209,769.17 amendment for GEAR UP TN 3.0 at Kingsbury High School. The board also received first reading of revised policies on accidents, sick leave, and parenting leave.

• Approved $621,480 Priority School Exit Grant for Robert R. Church, Getwell, and Dunbar Elementary
• Approved $209,769.17 grant amendment for GEAR UP TN 3.0 at Kingsbury High School
• Approved $289,710.16 award amendment to Unistar-Sparco Computers for equipment and services at Oak Forest Elementary
• Approved MOU with Tennessee Department of Education for school climate measurement (ACEs)
• First reading of revised policies: 4014 Accidents on the Job, 4026 Sick Leave, 4057 Parenting Leave

Training

The Shelby County Board of Education holds a training/work session with largely procedural items: roll call, pledge, moment of silence, approval of the March 24, 2020 work session agenda, reports from the chairman and superintendent, a first reading of proposed policies (no details provided), and adjournment.

• Approval of the agenda for the March 24, 2020 Board Work Session
• Chairman's Report by Miska Clay Bibbs
• Superintendent's Report by Dr. Joris M. Ray
• Proposed Policies - FIRST READING (no specifics given)
• Staff Action Items (no details provided)

February Work Session

The Shelby County Board of Education will consider approval of the agenda and then discuss and vote on a consent agenda of grants, contracts, and purchases. Items include computer equipment for multiple elementary schools, a roof replacement, a cafeteria redesign, and grant awards. The meeting also includes standard reports from the chairman and superintendent.

• Roof replacement at Alton Elementary School – $677,240 contract to Dakota Corp/Jessie Bryant Roofing
• Priority School Exit Grant for Robert R. Church Elementary, Getwell Elementary, and Dunbar Elementary – $621,480
• Computer equipment and deployment services at Oak Forest Elementary, Germantown Elementary, and Grahamwood Elementary – total over $698,000
• Cafeteria redesign with graphic designs at Oakhaven High School – $101,157 contract to Hotel and Restaurant Supply
• Grant amendment for GEAR UP TN 3.0 at Kingsbury High School – $209,769

Board Budget Retreat

The Shelby County Schools Board held a budget retreat to discuss the FY 2020-21 budget timeline, financial historical district overview, current year budget and investments, initial budget overview for the upcoming year, and strategic initiatives funding requests. Additional discussions covered capital projects under Reimagining 901, other postemployment benefits, and community engagement. No votes or decisions are recorded; the session was a discussion-only workshop.

• FY 2020-21 Budget Timeline & Update
• Financial Historical District Overview
• FY 2019-20 Budget & Investments
• FY 2020-21 Initial Budget Overview
• FY 2020-21 Strategic Initiatives & Funding Request

Audit, Budget & Finance Committee Meeting

The Audit, Budget & Finance Committee of Shelby County Schools will discuss several financial items, including the FY2019 Comprehensive Annual Financial Report (audit), January 2020 financial statements, and a February 2020 budget amendment. They will also review the FY 2021 budget process and a planned board budget retreat. No votes are scheduled; all items are for discussion only.

• Discussion of FY2019 Comprehensive Annual Financial Report (audit)
• Review of January 2020 Financial Statements and Board Dashboard
• February 2020 Budget Amendment resolution
• Update on FY 2021 Budget Process
• Planning for Board Budget Retreat

Internal Board Operations Committee Meeting

The Internal Board Operations Committee of Shelby County Schools will discuss revised policies including Accidents on the Job (4014), Sick Leave (4026), Parenting Leave (4057), and Board-Conference Travel (0017). The meeting also includes a point of information on administrative rules and regulations, a review of BWS items, and next steps. No formal votes are scheduled; this is a discussion-only committee session.

• Revised Policy 4014: Accidents on the Job
• Revised Policy 4026: Sick Leave
• Revised Policy 4057: Parenting Leave
• Revised Policy 0017: Board-Conference Travel
• Review of BWS (Board of Whole School?) items

Capital Needs and Facilities Committee Meeting

The Capital Needs and Facilities Committee will discuss a $100,000 offer (plus land appraised at $249,000) for constructing a truck lot on Lamar, along with facility maintenance items such as cafeteria painting, Oakhaven High cafeteria redesign, and walk-in cooler/freezer replacement.

• Oakville Offer: $100,000 cash plus land appraised at $249,000 for construction of truck lot on Lamar
• Cafeteria Painting for Various Schools
• Oakhaven High Cafeteria Redesign
• Walk-In Cooler/Freezer Replacement
• Increase for Todd Refrigeration for school repairs

Academic Performance Committee Meeting

The Shelby County Schools Academic Performance Committee will hear updates on Pre-K programs, ACT performance, GEAR UP 3.0, CCTE redesign, monthly KPIs, school climate surveys, and an optional school audit. No votes or decisions are scheduled; all items are discussion only.

• Pre-K Update presented by Chief Academic Officer Dr. Antonio Burt
• ACT Update also from Dr. Antonio Burt
• GEAR UP 3.0 update for Kingsbury High School
• CCTE Redesign 5-Year Plan Update
• Monthly Key Performance Indicators (KPIs) and Destination 2025 update

January Board Business Meeting

The Shelby County Board of Education held a business meeting, approving minutes and consent agenda items. A motion to deny charter renewals for Veritas College Preparatory, Memphis College Preparatory Elementary, and Memphis Business Academy Middle failed. The consent agenda included grant amendments totaling $67,133 for GEAR UP TN 2.0 and a middle school CTE startup program.

• Motion to deny charter renewals for Veritas College Preparatory, Memphis College Preparatory Elementary, and Memphis Business Academy Middle failed 0-9
• Consent agenda approved including $47,133 grant amendment for GEAR UP TN 2.0 at Cordova and East High Schools
• Consent agenda approved $20,000 grant for middle school CTE startup at Chickasaw MS and Ida B Wells Academy
• Minutes approved from December 2019 and January 2020 meetings
• Committee and superintendent reports presented

January Work Session

The Shelby County Board of Education will vote on 11 staff action items, including charter school renewals for four schools and denials for three others. Other items include a $5.8M amendment for First 8 Memphis Pre-K, a $309K playground installation at Richland ES, and several grants and contracts for career and technical education programs.

• Charter school renewals: Southern Avenue, Promise Academy Hollywood, Soulsville, and Memphis School of Excellence recommended for 10-year renewal; Veritas College Prep, Memphis College Prep Elementary, and Memphis Business Academy Middle denied
• Grant amendment: $5,775,000 for First 8 Memphis Pre-K
• Contract: $309,078.50 to Wilco Services LLC for playground installation at Richland ES
• Grant: $47,133 from GEAR UP TN 2.0 for college-going culture at Cordova and East High Schools
• Contract: $125,305 for curriculum and professional development for CCTE coding program

Charter School Grievance Meeting: Veritas College Preparatory Charter School

The Shelby County Board of Education is holding a grievance meeting for Veritas College Preparatory Charter School. The board will discuss the charter school renewal recommendation, hear the operator's response, and determine next steps. This is a public hearing on the school's future operations.

• Discussion of charter school renewal recommendation for Veritas College Preparatory
• Charter operator response presentation by Veritas
• Board question and answer session with the operator
• Determination of next steps following the grievance process

The meeting was called to order and included opening and closing discussions. The minutes record no formal votes, approvals, or denials.

Charter School Grievance Meeting: Memphis Business Academy Middle

The Shelby County Board of Education is holding a grievance meeting regarding the charter renewal of Memphis Business Academy Middle. The board will hear a charter school recommendation from staff and a response from the charter operator, followed by board Q&A and discussion of next steps.

• Charter school recommendation from Chief of Strategy Brad Leon
• Charter operator response presentation (24,990 KB PDF)
• Board Q&A session on the renewal grievance
• Discussion of next steps for the charter

Charter School Grievance Meeting: Memphis College Preparatory

The Shelby County Board of Education is holding a grievance meeting for Memphis College Preparatory (MCP). The board will discuss the charter school recommendation and the operator's response, followed by board Q&A and next steps.

• Discussion of charter school recommendation for Memphis College Preparatory
• Charter operator response presentation
• Board Q&A session on the renewal
• Determination of next steps for the charter renewal process

The meeting was called to order and included opening and closing discussions. The minutes record no substantive decisions, votes, or outcomes.

Legislative Advocacy/Community Engagement Committee Meeting

The Legislative Advocacy/Community Engagement Committee is discussing several items including a contract with Agape, a memorandum of understanding with the District Attorney, truancy, chronic absenteeism, reset rooms, and updates from Student Affairs and Communications. No votes or decisions are recorded; all items are listed as discussion topics.

• Discussion of Agape Contract
• M.O.U. with District Attorney
• Truancy and chronic absenteeism/attendance task force
• Reset Rooms
• Department of Student Affairs Update (includes Students Storm the Hill)

Procurement Committee Meeting

The Shelby County Schools Procurement Committee will discuss and review 26 items, including grant amendments, contract updates, computer equipment awards for multiple schools, and playground installation. No decisions are recorded on the agenda; all items are listed as discussion.

• Grant Amendment: Gear Up TN 2.0
• Award: Computer Equipment and Deployment Services for Peabody ES, Germantown MS, Oak Forest ES, and Cordova HS
• Award and Contract: Wilco Services, LLC for Playground Installation at Richland ES
• Contract Renewal: Evening Reporting Center – The Division of Alternative Education
• Purchase: Motorola Radios

Special Called Meeting

The Shelby County Board of Education held a special called meeting on January 14, 2020. The board voted to suspend public comment for the meeting and sustained the hearing officer's decision in the Ethan Randall appeal by a 5-1 vote.

• Suspension of public comment for this special called meeting, approved 5-0.
• Vote to sustain the hearing officer's decision in the Ethan Randall appeal, 5-1 (Scott McCormick dissenting).

Audit, Budget, and Finance Committee Meeting

The Audit, Budget, and Finance Committee will discuss the FY 2020 financial update, including the January 2020 Budget Amendment Resolution and CIP Amendment. They will review the FY 2020 Board Member Allocations and examine the second‑quarter financial statements and investment exhibit. An update on the FY 2021 budget process and focus groups will be provided, and board members' information requests will be addressed. The meeting will conclude with next‑step discussions.

• FY 2020 Financial Update with Budget Amendment Resolution
• FY 2020 Capital Improvement Program (CIP) Amendment
• FY 2020 Board Member Allocations review
• FY 2021 Budget Process and Focus Groups update
• Information Requests from Board Members

Capital Needs and Facilities Committee

The Capital Needs and Facilities Committee will discuss several property transactions, including offers for vacant land, a school sale, a lease, and easements. The committee also will consider naming the Westwood gym floor and an extension of a land sale contract. These are discussion items; no final decisions are made at this meeting.

• Offer for vacant land at Winchester and Lake Park
• Offer for vacant land on Weaver (Gemstone Area)
• Sale of former Hollywood ES to Promise Academy
• Lease of office space at 3030 Jackson to The Collective
• Naming of the Westwood Gym/Gym Floor

Academic Performance Committee Meeting

The Shelby County Board of Education's Academic Performance Committee will discuss updates on several academic programs, including charter school renewals, pre-kindergarten, and key performance indicators. No votes are scheduled; the meeting is purely a discussion session.

• Charter Renewals discussion with attached recommendation list
• CLUE (Gifted) program update
• Canvas Amendment discussion
• Pre-K Update
• Digital Learning Devices discussion

Evaluation Committee Meeting

The Evaluation Committee will discuss the superintendent evaluation process, including the evaluation tool and selection of a facilitator. The committee will review two superintendent evaluation documents covering May–September 2019 and the 2019-2020 school year. The meeting includes opening and closing discussions on next steps.

• Discussion of superintendent evaluation tool
• Discussion of evaluation facilitator
• Review of superintendent evaluation reports (May–Sept 2019 and 2019-2020)
• Opening discussion on evaluation process
• Next steps for the evaluation committee

Audit, Budget, and Finance Committee Meeting-RESCHEDULED TO 1/14/2020

This meeting on January 7, 2020, has been rescheduled to January 14, 2020. The originally planned discussion items—including an FY 2020 financial update, FY 2020 board member allocations, and the FY 2021 budget process—are deferred to that date.

• FY 2020 Financial Update (discussion deferred)
• FY 2020 Board Member Allocations (discussion deferred)
• FY 2021 Budget Process & Focus Groups Update (discussion deferred)
• Information Requests from Board Members (discussion deferred)