Shelby County Schools public meetings in 2021

November Board Business Meeting

The board met to review committee reports, approve previous minutes, and address various policy revisions. Items included updates on student conduct policies and the approval of charter school amendments.

• Adoption of revised Student Conduct policy (6022)
• Review of proposed Paid Holidays policy (4044)
• Approval of 2022-2023 Charter Renewal Timeline
• Charter school enrollment and location amendments for Believe Memphis Academy and Circles of Success Learning Academy
• Contract approval for The New Teacher Project for professional learning in the amount of $200,000.00

November Work Session

The Shelby County Board of Education will consider a series of staff action items, including contract approvals, donations, and grant awards. Key decisions include a $25,659,519 Head Start grant for 3,200 four‑year‑old students, a $15,101,600 Emergency Connectivity Fund grant, and several professional‑learning contracts. The board will vote on each item by consent during the November 16, 2021 work session.

• Approve $25,659,519 Head Start grant for 3,200 preschoolers (Item 7.8)
• Approve $15,101,600 Emergency Connectivity Fund grant for 1:1 devices (Item 7.7)
• Approve $200,000 contract with The New Teacher Project for professional learning (Item 7.4)
• Approve $169,180 contract with Learning Forward for professional services (Item 7.5)
• Approve $37,997 Office Depot donation to Kate Bond Middle School (Item 7.6)

Internal Board Operations Committee Meeting

The Internal Board Operations Committee meets to discuss and review several policy and operational items. They will consider adding Juneteenth as a district holiday and review the biennial review process. Updates on English Language Learners/Special Education and Minority/Women Business Enterprise will also be presented. No final decisions are expected at this discussion-only meeting.

• Policy discussion on Juneteenth and district holidays (paid holidays document attached)
• Overview of biennial review process
• ELL/SPED update
• MWBE update

Business Operations & Oversight Committee Meeting

The Shelby County Schools Business Operations & Oversight Committee will hold a discussion on a range of topics, including software subscriptions, federal education grant projects, capital improvements, security staffing, and a memorandum of understanding with the sheriff’s office. No decisions are indicated in the agenda; the items are listed for discussion only.

• Microsoft Office Education Cloud Subscription Services
• ESSER2.0 (13 Projects) and ESSER3.0 (22 Projects)
• FY22 Capital Improvement Projects
• Armed/Unarmed Security
• MOU Shelby County Sheriff’s office

Academic Performance Committee Meeting

The Shelby County Schools Academic Performance Committee will discuss November KPIs, Reading Horizons, Head Start application, charter school contract amendments, and a charter renewal timeline for 2022-23. Also on the agenda are a facilities request from Freedom Preparatory Academy, professional learning contracts with TNTP and Learning Forward, and memoranda of understanding with the University of Memphis and the Shelby County Crime Victims and Rape Crisis Center.

• Charter school contract amendment recommendations
• Charter renewal timeline 2022-23 publication
• Facilities request from Freedom Preparatory Academy Network Schools
• Professional learning support contracts with TNTP and Learning Forward
• Early Childhood HP Devices Purchase

Audit, Budget, & Finance Committee Meeting

This committee meeting will discuss the November budget amendment, review October financials, and receive an update on ESSER (federal pandemic relief) spending. No decisions are being made; these are discussion items pending full board action.

• November Budget Amendment
• October Financials review
• ESSER Spending Update

October Board Business Meeting

The Shelby County Board of Education approved a consent agenda including a $3.58 million grant for literacy programs at 27 elementary and middle schools, a $192,552 award for literacy kits, and a $44,975 contract amendment for behavior services. The board also adopted second-reading policy revisions on grading (6-12), restraint of IDEA students, and real estate, and received first reading of a student conduct policy update. Committee reports and minutes from prior meetings were also approved.

• Grant acceptance of $3,578,398 for Innovative Approaches to Literacy supporting 27 elementary and middle schools
• Award of $192,551.85 to Teacher Created Materials for Specialized Education Assistant Literacy Kits (grades K-2)
• Contract amendment of $44,975 with Behavior Services of the Mid-South for professional development
• Adopted policy revisions: Grading System for Grades 6-12 (5015), Isolation/Restraint of IDEA Students (6053), Real Estate (7002)
• First reading of proposed policy 6022 on Student Conduct – Statutory Revisions

October Work Session

The Shelby County Board of Education is discussing a $10 million increase to nursing contractor allocations, funded by a federal grant, to address a demand for additional school nurses. The board is also considering several literacy-related grants and contracts, including a $3.6 million Innovative Approaches to Literacy grant and a $364,000 contract with The New Teacher Project. Other items include purchases for walk-in coolers in school cafeterias and ratification of therapy service payments.

• $10,000,000 increase for supplemental nursing services from federal ELC Grant, raising total nursing budget to $11.7 million
• $3,578,398 grant acceptance for Innovative Approaches to Literacy (Libraries in the Blend) supporting 27 elementary and middle schools
• $1,802,828 acceptance of American Rescue Plan Homeless Grant for 2021-2022 school year
• $352,102 award for walk-in coolers/freezers at eight schools: LaRose ES, Cordova HS, Lowrance K-8, Sheffield ES, Frayser ES, Macon Hall ES, Sea Isle ES, Carver HS
• $192,552 award to Teacher Created Materials for literacy kits for Specialized Education Assistants (K-2)

Audit, Budget, and Finance Committee Meeting

The Shelby County Schools Audit, Budget, and Finance Committee will review the FY 2022 first‑quarter financial statements and consider a budget amendment for October 2021. It will also receive updates on ESSER funding, the FY 2022‑2023 budget process, the internal school activity funds contract, and a literacy grant. All items are listed as discussion topics; no specific decisions are noted in the agenda. The meeting is set for October 18, 2021 at Coe Auditorium, Shelby County Board of Education.

• FY 2022 Q1 Financials review
• FY 2022 October 2021 Budget Amendment discussion
• ESSER Update
• FY2022‑2023 Internal School Activity Funds Contract discussion
• Innovative Approaches to Literacy (Libraries in the Blend) Grant discussion

Capital Needs and Facilities Committee Meeting

The Capital Needs and Facilities Committee will discuss proposed donations to Shrine, current real estate offers, and an update on custodial vendor performance. No decisions are scheduled; the agenda is primarily discussion items.

• Discussion of Shrine Donations
• Review of Real Estate Offers
• Custodial Vendors Performance Update

Legislative Advocacy & Community Engagement Committee Meeting

The Legislative Advocacy & Community Engagement Committee will hear updates and discuss several topics, including a quarterly report on homeless education and supports, results of a school resource officer survey, social-emotional learning initiatives, bullying and student support, and a state legislative update including the special session. No votes or decisions are scheduled; the meeting is limited to discussion and next steps.

• Homeless Quarterly Update Q1 presented by Shawn Page
• SRO Officer Survey Results presented by Lori Phillips
• SEL Update with attachments on SEED, TIS/ACEs, and ReSET programs
• Bullying and Support for Students presentation
• Legislative Update & Special Session discussion

Procurement & Contracts Committee Meeting

The Shelby County Schools Procurement & Contracts Committee discusses multiple procurement items, including grants for nursing and homeless services, therapy contracts, food service equipment, and recommended computer equipment awards. One item, a memorandum of understanding with the Tennessee Department of Children's Services, was removed from the agenda and will be considered next month. No votes are scheduled; the committee is reviewing items for potential recommendation.

• Nursing for ELC Grant – discussion item
• Homeless Grant under American Rescue Plan – discussion item
• Nutrition Services Walk-In Freezers and Coolers – discussion item
• District Computer Equipment Recommended Awards – discussion item
• MOU with TN Dept. of Children's Services removed from agenda, moved to next month

Internal Board Operations Committee Meeting

The Internal Board Operations Committee met on Oct. 5, 2021 to discuss the 6022 student conduct policy. Members reviewed the October 2021 Combined Summary and Policy document related to student conduct. The committee also examined the grading scale survey results presented by Dr. Angela Whitelaw. The meeting concluded with a discussion of next steps before adjourning.

• 6022 Student Conduct – discussion of policy (attachment: October, 2021 Combined Summary and Policy.pdf)
• Grade Scale Survey Results – review of survey responses (attachment: Revised Oct 1st Grading Scale Survey Responses.pdf)

Academic Performance Committee Meeting

The Academic Performance Committee will meet to review October Key Performance Indicators (KPIs) and discuss several literacy and early childhood programs. Items include the TNTP HQIM Literacy Implementation Network, Teacher Created Materials literacy kits, Reading Horizons Elevate software, and the Mid-south Behavioral Support Service. The committee will also evaluate the Turnaround Pilot Program at Trezevant High School and Hawkins Mill Elementary School. No votes or decisions are scheduled; all items are discussion only.

• Review of October KPIs for academic performance
• Discussion of TNTP HQIM Literacy Implementation Network
• Proposal for Teacher Created Materials: Literacy Kits for Specialized Educational Assistants
• Reading Horizons Elevate Software for early childhood
• Turnaround Pilot Program update for Trezevant HS and Hawkins Mill ES

September Board Business Meeting

The Shelby County Board of Education will elect its chair and vice-chair for the 2021-2022 term, with Michelle McKissack nominated for chair and Althea Greene for vice-chair. The board will also consider first readings of policy revisions on grading (6-12), restraint of special education students, and real estate. Consent agenda items include a $251,400 payment to Cognia for accreditation dues and a $135,000 contract with the National Center for Urban School Transformation for turnaround leadership.

• Election of board chair (nominee: Stephanie P. Love, Michelle McKissack) and vice-chair (nominees: Joyce Dorse-Coleman, Althea Greene)
• First reading of revised policies: 5015 Grading System 6-12, 6053 Isolation/Restraint of IDEA students, 7002 Real Estate
• Approval of $251,400 payment to Cognia, Inc. for 2021-2022 accreditation dues
• Approval of $135,000 contract with National Center for Urban School Transformation for turnaround leadership support
• Approval of minutes from August 31 business meeting and September 21 work session

September Work Session

The Shelby County Board of Education held a work session to consider a series of staff‑action approvals. Members voted to approve payments and contracts for school accreditation, professional development, curriculum materials, and facility upgrades. The most significant approval was a $2,035,224 purchase of Pre‑K classroom furniture for 111 classrooms. Additional approvals included contracts for the University of Virginia partnership, math workbooks, and other services.

• $2,035,224 purchase of Pre‑K classroom furniture (Knowledge Tree and Lucas Business Solutions)
• $830,000 three‑year partnership contract with the University of Virginia for high‑school leadership support
• $926,341.97 purchase of Tennessee Ready Mathematics workbooks for K‑8 students
• $251,400 payment to Cognia, Inc. for 2021‑2022 school accreditation dues
• $135,000 professional services contract with the National Center for Urban School Transformation

Audit, Budget, and Finance Committee Meeting

The Audit, Budget, and Finance Committee will discuss proposed budget amendments, federal ESSER (pandemic relief) fund updates, and a position control update. The meeting is a discussion session, and no votes are scheduled. The public can attend in person or listen via radio broadcast.

• Budget amendments with a presentation attached (September Audit Budget Finance Presentation.pdf)
• ESSER (Elementary and Secondary School Emergency Relief) updates
• Position control update (added item)

Legislative Advocacy and Community Engagement Committee Meeting

The Shelby County Board of Education's Legislative Advocacy and Community Engagement Committee will discuss several updates, including COVID-19 protocols, sanitary items (period poverty), next steps for the legislative agenda, and feedback from an equity board retreat. The McKinney-Vento update has been moved to October. No votes are scheduled; all items are for discussion.

• COVID Updates – presentation on current protocols
• Sanitary Items Update – period poverty initiative (Period Poverty.pptx attached)
• Next Steps for Legislative Agenda
• Equity Board Retreat Feedback – Equity Audit Focus 2021 22.ppt attached
• McKinney-Vento Update moved to October meeting

Internal Board Operations Committee Meeting

The Shelby County Board of Education Internal Board Operations Committee will review several operational topics on September 14, 2021. The agenda lists a discussion of a revised grading scale for grades 6–12, policies on isolating or restraining students receiving IDEA special education services, real estate updates, and a digital learning information point. The meeting is scheduled for discussion only, with no votes or final decisions recorded.

• Revised grading scale for grades 6–12
• Policies on isolation or restraint of students receiving IDEA special education services
• Real estate updates
• Digital learning point of information
• Combined policies and summary review

Capital Needs and Facilities Committee Meeting

The Shelby County Schools Capital Needs and Facilities Committee is meeting to discuss several real estate matters, including properties currently being advertised for sale, the sale of Pisgah-area land, and a lease extension for Perea Charter School. The committee will also consider a donation of a Shrine Historic Mural. The agenda is largely discussion-based with no votes or decisions recorded.

• Shrine Historic Mural Donation
• Real Estate Currently Being Advertised
• Perea Charter School Lease Extension
• Sale of Pisgah-Area Land

Procurement Committee Meeting

The Shelby County Schools Procurement Committee will discuss multiple procurement items including donations to Melrose, John P. Freeman, and Craigmont Middle schools, the All Corps Tutoring Program, and TeamMate internal audit software. Also on the agenda are ratification of an air handler unit contract with Gipson Mechanical Contractors for the Coe Building and amendments for NOVATime, Grinder Taber Grider, Procore, and Fleming Architects projects. No votes are scheduled; all items are discussion only.

• Ratification of air handler unit contract for Coe Building with Gipson Mechanical Contractors, Inc.
• Fleming Architects amendments for Kingsbury Middle and High School HVAC projects
• All Corps Tutoring Program discussion
• TeamMate Internal Audit Software purchase
• Donations to Melrose, John P. Freeman, and Craigmont Middle schools

Academic Performance Committee Meeting

The Shelby County Schools Academic Performance Committee will discuss over 20 items at its Sept. 13 meeting, including key performance indicators, a memorandum of understanding for the School Resource Officer program, and a newly added School Turn Around Pilot Program. No votes are scheduled; all items are listed as discussions.

• Discussion of September 2021 Key Performance Indicators (KPIs)
• MOU between Shelby County Schools and Shelby County Sheriff's Office for SRO program
• Memoranda of Understanding with Memphis & Shelby County Juvenile Court for Youth Court and School Based Probation Liaison
• Added item: School Turn Around Pilot Program
• Removed item: ELC Nurses

August Board Business Meeting

The board meets to adopt second-reading policy revisions on purchasing, emergency planning, and student admissions, and to approve a consent agenda with a $959,500 Florida Virtual Schools contract and a $300,000 First 8 contract. Item 11.3 was removed from the consent agenda. Committee reports include the superintendent's evaluation and vaccine campaign.

• Policy revisions on second reading: Purchasing Authority, Local Preference Purchasing, Multi-Hazard Emergency Planning, Emergency Closing, Suspension-Dismissal of Teachers, School Admissions, Attendance and Excuses, Healthcare Management, and Real Estate (7002).
• Contract amendment with Florida Virtual Schools for enterprise license for grades K-12, $959,500.
• Contract approval for First 8 Comprehensive Services for 10 classrooms, $300,000.
• Item 11.3 removed from consent agenda.
• Approval of minutes from July 27, 2021 Business Meeting and August 24, 2021 Work Session.

August Work Session

The Shelby County Board of Education will vote on a series of contract actions, including amendments, renewals and new agreements for virtual schooling, learning platforms, and early‑childhood programs. Major items include a $6.675 million renewal of the First 8 Memphis Pre‑K contract and a $6.360 million increase to the Head Start grant personnel line. The total expenditures across all items exceed $20 million.

• Amendment to Florida Virtual Schools contract for $959,500 to expand enterprise license for K‑12 students
• Renewal of Instructure (Canvas) contract for $648,120 for a one‑year term with optional second year
• Renewal of First 8 Memphis Pre‑K contract for $6,675,000 covering 51 classrooms
• Increase of Head Start grant personnel line by $6,360,699 on the current application
• MOU with University of Memphis “Grow Your Own” program funding $232,920 for teacher tuition

Board Retreat- Day 2

This is the second day of a Shelby County Schools board retreat. The agenda includes discussion items with the cabinet and an academic discussion, followed by closing discussion on next steps. No votes or formal actions are scheduled.

• Board discussion with cabinet
• Academic discussion with attached presentation
• Closing discussion on next steps

Board Retreat- Day 1

This is a two-day board retreat for Shelby County Schools, focused on discussion rather than formal decisions. The agenda includes a board discussion with cabinet members and an academic discussion featuring an equity audit presentation. No votes or binding actions are scheduled; the retreat is intended for strategic planning and next steps.

• Board Discussion with Cabinet – closed session on administrative and operational topics
• Academic Discussion featuring an Equity Audit Presentation (attached file: 2,263 KB)
• Next Steps – closing discussion to outline follow-up actions

Capital Needs and Facilities Committee Meeting

The Capital Needs and Facilities Committee is meeting to discuss various facility projects. The discussion includes updates on FY21 and FY22 Capital Improvement Plan (CIP) projects, as well as ESSER 2.0 and ESSER 3.0 projects.

• FY21 CIP Projects Update
• FY22 CIP Projects Update
• ESSER 2.0 Projects Update
• ESSER 3.0 Projects Update

Internal Board Operations Committee Meeting

The Internal Board Operations Committee will discuss potential changes to the grading scale and a new position control policy. The grading scale presentation includes notes. The position control policy discussion includes a comparison of new hire policies across Shelby County Schools, Shelby County government, and the City of Memphis. Next steps will be discussed before adjournment.

• Grading scale presentation with notes
• Position control policy (new hire policy comparison)
• Discussion of next steps

Academic Performance Committee Meeting

The Academic Performance Committee of the Shelby County Board of Education will discuss and consider recommendations on academic performance indicators (KPIs), learning management systems, professional development contracts, grant awards, and other operational items. Notable agenda additions include a $959,500 one-year contract for Florida Virtual Schools and the Homework Hotline program.

• Discussion of monthly KPIs for Shelby County schools
• Added agenda item: Florida Virtual Schools contract for $959,500 for one year
• Presentation on Canvas via Instructure Learning Management System
• RFP for visual art professional development from The Art of Education University
• Athletic donation grant from Dick's Sporting Goods

Audit, Budget, and Finance Committee Meeting

The committee will review the preliminary year-end financial statements for fiscal year 2021, discuss proposals for updating the fund balance policy and assignments, and receive an update on ESSER federal pandemic relief funds. The meeting also includes next steps and adjournment.

• FY 2021 yearend preliminary financial statements discussion
• Proposals for fund balance policy and assignment
• ESSER (federal pandemic relief) update
• Next steps and adjournment

Procurement Committee Meeting

The Shelby County Schools Procurement Committee will discuss and vote on multiple procurement items, including ratification of Supreme Lawn Care for district-wide lawn care services, ratification of purchases of student desk barriers, and a United Elevator contract amendment. Also on the agenda: board attorney proposals (two received), an MWBE spend presentation, and various other contracts. One item (SCS Portable Cooling Tower at Ewing Kessler) was moved to September.

• Ratification of Supreme Lawn Care for district-wide lawn care services
• Ratification of purchases of student desk barriers
• United Elevator contract amendment
• MATA bus cards for innovative/alternative schools
• Board attorney proposals (Johnson & Johnson PLC and Noble)

Community Engagement and Legislative Advocacy Committee Meeting

The Community Engagement and Legislative Advocacy Committee will discuss COVID-19 protocols, dropout prevention data, and social-emotional learning supports. Items on community resource information and parent opportunities are marked to be discussed in a separate work session. A legislative update is also on the agenda. All items are for discussion only; no votes or decisions are scheduled.

• COVID-19 protocols update for 2021-22 school year, including case reporting and parent guidance
• Review of dropout prevention data (attached presentation)
• Social-emotional learning (SEL) supports for schools and community for SY 2122
• Community resource information (deferred to work session)
• Parent opportunities (deferred to work session)

July Board Business Meeting

The Shelby County Board of Education approved the consent agenda, which included a $3,136,496.18 amendment to the Voluntary Pre-K (VPK) and Head Start contractor agreements, separate contract templates for VPK and Head Start services, and a Responsive Classroom Study. The board also held the first reading of proposed revisions to eight policies covering purchasing, emergency planning, teacher suspension, school admissions, attendance, healthcare, and real estate. A call for 2022 legislative proposals was issued with an August 20, 2021 deadline.

• Amendment to VPK/Head Start contract template decreasing Head Start funding by $42,001.75 to $3,136,496.18
• Approval of separate contract templates for VPK and Head Start services (previously combined)
• First reading of policy revisions: 2006 Purchasing Authority, 2011 Local Preference Purchasing, 3001 Multi-Hazard Emergency Planning, 3002 Emergency Closing, 4017 Suspension-Dismissal of Teachers, 6002 School Admissions, 6014 Attendance and Excuses, 6043 Healthcare Management, and 7002 Real Estate
• Call for 2022 legislative proposals from the community by August 20, 2021
• Approval of Responsive Classroom Study (no details provided)

Community Engagement and Legislative Advocacy Committee Meeting

The Community Engagement and Legislative Advocacy Committee met on July 22, 2021 to discuss an equity audit, review the legislative process for 2021‑2022, and provide updates on school resource officers and the McKinney‑Vento framework. No formal decisions were recorded; items were presented for discussion and public comment. The committee invited stakeholders to submit legislative proposals for the district’s 2022 agenda by August 20 2021.

• Review of Equity Audit (attachment: EquityAudit CREP pt.2 .pdf)
• Call for public submission of 2022 legislative proposals (deadline Aug 20, 2021)
• Update on School Resource Officers (attachments: School Resource Officers - Safety Security (002).pdf, 20210727154645146.pdf)
• Update on McKinney‑Vento homeless assistance framework (attachment: MV Homeless Assistance Addendum 7-20-21 (1).pdf)

July Work Session

The Shelby County Board of Education will vote on a consent agenda including multiple grant acceptances, purchases, and contract extensions. Key items include a $800,000 state grant for teacher literacy stipends, a $415,000 literacy implementation network grant, and a $347,366 software contract extension. The board also considers a $187,187 laptop purchase and a $134,165 curriculum and exam package.

• Accept $800,000 TDOE Literacy Training Teacher Stipend Grant for summer 2021 teacher stipends.
• Accept $415,000 TDOE High Quality Instructional Materials Literacy Implementation Network grant ($83,000/year for 5 years).
• Approve one-year extension of Public Consulting Group EdPlan RTI Explorer software contract at $347,366.59.
• Approve payment and award to Thomas Consultants for 250 DECHS administrative laptops totaling $187,187.50 plus $6,750 deployment.
• Approve purchase of iCEV Curriculum and Industry Exams for $134,165.25.

Capital Needs and Facilities Committee Meeting

The Capital Needs and Facilities Committee will discuss several property sales (Graceland, Magnolia, Carnes) and a donation for Shrine Pool renovation. A facilities update and next steps are also on the agenda. The meeting is open to the public and includes a call to order, discussion items, closing discussion, and adjournment.

• Shrine Pool Renovation Donation
• Graceland Sale
• Magnolia Sale
• Carnes Sale (discussion/update only)
• Facilities Update

Academic Performance Committee Meeting

The Academic Performance Committee will discuss the ratification of a contract with VPK Partners and consider several grants including homeless assistance and literacy network grants. Other items include contracts for Pearson-Certiport, ICEV, PCG EdPlan, and an MOU with Excel Center. The July Key Performance Indicators item has been moved to a work session.

• Contract ratification with VPK Partners
• Homeless Grants: McKinney-Vento Subgrant and ARP 1.0 Award (21-24)
• ReSET Room Materials furniture purchase for 2021-22 school year
• TDOE Reading 360 Grants: Literacy Network, Teacher Literacy Training Stipend, Early Literacy Network
• Added Nutrition Services Grant

Procurement Committee Meeting

The Shelby County Schools Procurement Committee is meeting to discuss over 20 procurement items, including ratifications for behavioral health services, computer purchases, and various service contracts. Two items have dollar amounts listed: a Title I Financial System at $111,900 and a Student Based Budgeting System at $554,175. The committee will also discuss updates on transportation, custodial services, and security contracts.

• Student Based Budgeting System discussion with $554,175 amount
• Title I Financial System discussion with $111,900 amount
• Goodlett ES Demolition project
• Lakeside Behavioral Health Ratification
• Security Services contracts discussion

Audit, Budget, and Finance Committee Meeting

The committee will discuss ESSER updates and year-end financial matters. The meeting includes an opening discussion and a review of next steps.

• ESSER update discussion
• Year end discussion

Communications Committee Meeting

The Shelby County Schools Communications Committee will discuss the introduction of a new Communications Advisor and receive updates on back-to-school planning. The meeting also covers strategic storytelling across the district and the annual calendar of events. No decisions or votes are scheduled; items are for discussion only.

• Introduction of the new Communications Advisor
• Updates on back-to-school planning
• Strategic storytelling across the district and community
• Annual calendar of events review
• Next steps discussion

Internal Board Operations Committee Meeting

The Internal Board Operations Committee will discuss revisions to multiple board policies, including a proposed change to policy 7002 Real Estate, and receive an update on Administrative Rules and Regulations for Digital Learning. No votes are scheduled; all items are discussion only.

• Discussion of statutory revisions to board policies including purchasing authority (2006) and local preference purchasing (2011)
• Proposed revision to policy 7002 Real Estate
• Discussion of multi-hazard emergency planning (3001) and emergency closing (3002)
• Point of information on Administrative Rules and Regulations for Digital Learning (5007)
• Review of policies on teacher suspension/dismissal (4017), school admissions (6002), attendance (6014), and healthcare management (6043)

June Board Business Meeting

The Shelby County Board of Education approved its agenda, minutes, and a consent agenda that included several notable items. The consent agenda authorized the naming of a new stand-alone CCTE high school as Medical District High School, renewed a 2021-22 MOU with Christian Brothers University for Middle College High School at up to $147,411, and approved a $1,437,986.68 payment to PowerSchool Group, LLC for student information system maintenance. The board also adopted proposed policies including a new Employee Social Media Policy (Policy 4009) on second reading.

• $1,437,986.68 payment to PowerSchool Group, LLC for annual maintenance of district-wide student systems
• Naming of new stand-alone CCTE high school at Southwest Tennessee Community College Union Campus as Medical District High School
• MOU renewal with Christian Brothers University for Middle College High School in amount up to $147,411
• Adoption of new Employee Social Media Policy (Policy 4009) and administrative rule changes for grading system
• Contract approval with Peer Power (specifics not provided in agenda excerpt)

ESSER Board Workshop

The board is conducting a workshop regarding ESSER funds at the Teaching and Learning Academy. Discussion topics include fund criteria, operations, infrastructure maintenance, academics, and human resources.

• ESSER 3.0 Criteria discussion
• Operations & Infrastructure Deferred Maintenance discussion
• Academics discussion
• Community Engagement & Human Resources discussion

June Work Session

The Shelby County Board of Education is holding a work session with action items including approval of a $21 million, three-year contract for physical, occupational, speech and audiology therapy services for exceptional children, a $1.7 million annual nursing staff contract, and a $1.44 million PowerSchool renewal. The board will also consider an MOU renewal with Christian Brothers University and several professional development contracts.

• $21,000,000 contract with 22 vendors for therapy services (physical, occupational, speech, audiology) over three years
• $1,700,000 annual contract for supplemental nursing staff (LPN/RN) over three years
• $1,437,986.68 payment to PowerSchool for student information system maintenance
• $147,111 MOU renewal with Christian Brothers University for Middle College High School
• $750,000 contract with Educational Epiphany for multi-tiered professional learning

Capital Needs and Facilities Committee Meeting

The Capital Needs and Facilities Committee will discuss the sale of three former school properties (Caldwell ES, Cypress MS, Carnes ES), a roof replacement at Egypt Elementary School, HVAC replacement at Kingsbury Middle School, and other capital items. Also on the agenda are bus routing software for 2021-2022, a donation of $50,000 for DECHS, and an update on athletic stadiums and fields. One item (Healthcare RFP) has been removed from the agenda.

• Sale of Caldwell ES, Cypress MS, and Carnes ES
• Egypt Elementary School roof replacement
• Kingsbury Middle School HVAC replacement
• Education Logistics, Inc. bus routing software for 2021-2022
• Donation of $50,000 for DECHS

Special Called Meeting

The Shelby County Board of Education held a Special Called Meeting to vote on two budget items. The board unanimously approved a resolution amending the FY 2020-2021 budget and adopted the FY 2021-2022 adopted budget totaling $2,208,901,170.

• Approved FY 2021 Budget Amendment resolution.
• Adopted FY 2022 Adopted Budget of $2,208,901,170.
• All votes were unanimous with six affirmative votes.

Academic Performance Committee Meeting

The Academic Performance Committee will discuss 17 items including naming of Medical District High, grants, KPIs, digital pedagogy, charter school facilities purchase, device purchase, and contracts. No votes are scheduled; this is a discussion meeting.

• Medical District High naming
• Innovative Grant
• June KPIs
• Charter Schools: Caldwell ES and Cypress MS facilities purchase by KIPP
• High School Device Purchase

Community Engagement and Legislative Advocacy Committee Meeting

The committee will discuss the annual legislative report and an overview of enacted legislation for the 2021 session. A presentation from Lead Board (Shelby County) and an update on the McKinney-Vento homeless education framework are also on the agenda.

• Overview of enacted 2021 legislation
• Annual legislative report (2021 Legislative Report - FINAL.pdf, SCS legislative report June 9 2021.pdf)
• Presentation from Lead Board (Shelby County) on social media
• McKinney-Vento Framework update on homeless student support

Procurement and Contracts Committee Meeting

The Shelby County Schools Procurement and Contracts Committee will discuss several contracts and services, including speech therapy for Head Start and Pre-K, nursing staffing, health insurance administration fees, and technology services. Two items, including a memorandum of understanding for the SRO program and a Jobs for America MOU, have been removed from the agenda.

• Speech Therapy Services for Head Start and Pre-K (Power of Words Therapy Services)
• Pre-K Nursing (Sunbelt Staffing, LLC)
• Supplemental Registered Nurses & Licensed Practical Nursing Staff
• Health Insurance Administration Fees
• PowerSchool Group, LLC contract discussion

Audit, Budget and Finance Committee Meeting

The Audit, Budget and Finance Committee will meet on June 8, 2021 to review several financial topics. Items include an update on the Other Post‑Employment Benefits (OPEB) plan, revisions to the 2021 budget amendment, status of the adopted 2022 budget, and planning for the ESSER 3.0 federal education relief program. The meeting will conclude with a discussion of next steps.

• OPEB discussion
• 2021 budget amendment updates
• 2022 adopted budget updates
• ESSER 3.0 planning

May Board Business Meeting

The Shelby County Board of Education approved a consent agenda that includes the sale of the former MLK Transition Center at 620 South Lauderdale for $300,000, a $662,289 payment for STEM kits, a $842,750 payment for Microsoft Surface devices, and a contract extension with the YMCA for before/aftercare through 2026. The board also held a first reading of a new Employee Social Media Policy and changes to the grading system for grades 6-12. Added items include a library naming at Kirby HS and a resolution on the McKinney-Vento Homeless Assistance Act.

• Sale of former MLK Transition Center at 620 South Lauderdale for $300,000
• Payment of $662,289 to Hand2Mind for instructional STEM kits for Summer Learning Academy
• Payment of $842,750 for Microsoft Surface Go devices from general funds
• Contract extension with YMCA of Memphis and the Mid-South for before/aftercare through 2026
• First reading of new Employee Social Media Policy and grading system changes for grades 6-12

Special Called Meeting

The Shelby County Board of Education held a special called meeting to discuss and take action on the Fiscal Year 2021-2022 Proposed Budget. The board unanimously approved a resolution adopting the budget, which totals $2,193,221,061. Public comment was also heard before the vote.

• Approval of FY2022 Proposed Budget totaling $2,193,221,061
• Resolution adopted with 9 affirmative votes
• Public comment period held before action

Evaluation Committee Meeting

The Shelby County Board of Education Evaluation Committee is meeting to discuss the timeline for the 2020-2021 superintendent evaluation. The agenda includes a discussion item on the evaluation process and timeline, with a supporting document attached. No votes or decisions are scheduled; the meeting is primarily informational.

• Discussion of 2020-2021 Superintendent Evaluation Timeline and process (PDF attached)

May Work Session

The Shelby County Board of Education will consider and vote on several staff action items at this work session. Notable items include ratification of a $1.94 million contract with T-Mobile for 9,000 student hotspots, purchase of Microsoft Surface Go devices, and a land sale. The board will also discuss budget amendments and other contracts.

• Ratification of $1,942,227 T-Mobile contract for 9,000 student hotspots replacing recalled Verizon devices
• Approval of $842,750 for 1,750 Microsoft Surface Go devices with keyboards and 4-year warranty
• Extension of YMCA of Memphis before/aftercare contract until 2026
• Sale of former MLK Transition Center at 620 South Lauderdale for $300,000
• Purchase of 150 zero-turn riding mowers for $1,095,000 from Colonial Hardware

Internal Board Operations Committee Meeting

The Internal Board Operations Committee will discuss a proposed new employee social media policy (Item 4009). They will also receive information on the grading system for grades 6-12 (Item 5015), which requires no board action.

• Discussion of proposed new Employee Social Media Policy (Item 4009)
• Information review of Grading System for Grades 6-12 (Item 5015, no action required)

Capital Needs and Facilities Committee Meeting

The Capital Needs and Facilities Committee will discuss several facility-related items, including an update on the sale of the MLK Transition Center, a proposal for grounds keeping improvements, and the purchase of grounds keeping equipment. An overall facilities update is also on the agenda. No votes are scheduled; the items are for discussion only.

• MLK Transition Center Sale Update
• Grounds Keeping Improvement Proposal
• Grounds Keeping Equipment Purchase
• Facilities Update

Audit, Budget, and Finance Committee Meeting

The Audit, Budget, and Finance Committee is meeting to discuss the fiscal year 2022 proposed budget and resolution. The agenda also includes discussions regarding ESSER funds and April financial statements.

• FY 2022 Proposed Budget
• FY 2021 Financial Forecast/May Budget Amendment
• FY 2021 April Financial Statements
• ESSER Funds
• FY 2022 Proposed Budget Resolution

Community Engagement and Legislative Advocacy Committee Meeting

The Community Engagement and Legislative Advocacy Committee will discuss a resolution directing the superintendent to create an accountability metric for the McKinney-Vento Homeless Assistance Act. Other discussion items include an equity audit, lead results and next steps, summer program updates, and a legislative update for the 2022 agenda.

• Equity audit discussion
• Lead results and next steps for district
• Resolution to create accountability metric for McKinney-Vento Act
• Update on summer programs
• Legislative update and 2022 agenda next steps

Procurement and Contracts Committee Meeting

The Shelby County Schools Procurement and Contracts Committee will discuss several procurement items, including T-Mobile Hot Spots and Microsoft Surface Go student devices, as well as districtwide elevator and chiller maintenance services. They will also consider ratification of a bipolar ionization design, STEAM materials for a summer learning academy, renewal of the YMCA master services agreement, and the minority, women-owned, and small business enterprise program.

• Discussion of T-Mobile Hot Spots for student connectivity
• Discussion of Microsoft Surface Go Student Devices
• Ratification of Allworld Inc. Bipolar Ionization Design
• Districtwide Elevator and Lift Preventative Maintenance Services
• YMCA Master Services Agreement Renewal

Academic Performance Committee Meeting

The Shelby County Schools Academic Performance Committee is meeting to discuss several educational topics, including early childhood updates, the STEMScopes curriculum, and key performance indicators (KPIs). The committee will also consider renaming the CCTE New Medical District High School and the Overton High School music hall, and review the Governor's Early Literacy Foundation program.

• Early Childhood Updates (discussion)
• STEMScopes curriculum (discussion)
• SCBE Monthly KPIs for May 2021 (discussion)
• CCTE New Medical District High School naming process (discussion)
• Renaming of Overton High School music hall (discussion)

April Board Business Meeting

The board approved a consent agenda that includes a lease and charter for the new Medical District High School, a Middle College High School on the Southwest Tennessee Community College campus. Other approved items include $528,790 for Pre-K laptops, a MOU with Shelby County Pre-Trial Services for preschool enrollment of children of incarcerated parents, and a MOU with the Health Department for a school-based dental program. The meeting also included committee reports and recognitions.

• Lease agreement with TN Board of Regents for Medical District High School at $75,772.78 per year
• TDOE School Approval Form for charter of Medical District High School, $1,500,000
• Payment of $528,790.08 to Dell and Unistar-Sparco for 416 Pre-K laptops
• MOU with Shelby County Government Pre-Trial Services for preschool referrals of children of incarcerated parents
• MOU with Shelby County Health Department for 2020-2021 school-based dental program (May-June 2021)

Procurement Committee Meeting

The Procurement Committee is discussing a recommendation to award contracts for custodial cleaning services totaling $25,895,400.27. The contracts would split the district's four zones between SKB Facilities & Maintenance ($7.2M for Zone 2) and ServiceMaster Clean ($18.7M for Zones 1, 3, and 4) for a one-year term with four optional renewals. The recommendation will go to the full Board on April 27.

• Contract for SKB Facilities & Maintenance: $7,244,887.46 for Zone 2
• Contract for ServiceMaster Clean: $18,650,512.81 for Zones 1, 3, and 4
• Total recommended custodial contract value: $25,895,400.27
• Initial term June 1, 2021, with option to renew up to four additional one-year terms (5-year max)
• Renewal pricing capped at 3% annual increase based on CPI

April Work Session

The Shelby County Board of Education will discuss and vote on multiple action items at this work session, including the approval of a lease and charter for a new Medical District High School, contracts for HVAC replacements and gym constructions at several schools, and a donation. The agenda also includes surplus declarations and a land sale.

• Approval of lease ($75,772.78) and charter ($1,500,000) for Medical District High School at Southwest TN Community College
• Contract with Morgan & Thornburg, Inc. for HVAC replacement at Kingsbury MS/HS ($2,192,550)
• Contract with Standard Builders, Inc. for gym construction at Belle Forest Community School ($5,074,930)
• Contract with Grinder Taber Grinder, Inc. for gym construction at Cummings K-8 ($4,862,849.73)
• Declaration of surplus and approval of demolition of former Goodlett Elementary School at 3001 S. Goodlett

Academic Performance Committee Meeting

The Academic Performance Committee of the Shelby County Board of Education is meeting to discuss the Reimagining 901 initiative. No votes or binding decisions are scheduled; this is a discussion-only agenda.

• Discussion of Reimagining 901 initiative (no further details provided in agenda)

Audit, Budget, and Finance Committee Meeting

The Shelby County Schools Audit, Budget, and Finance Committee will discuss the March quarterly financial report and consider an amendment to the April budget. It will also review updates and spending proposals for the ESSER 1.0, 2.0, and 3.0 programs. The meeting concludes with a discussion of next steps.

• March Quarterly Financials
• April Budget Amendment
• ESSER 1.0: Device Payout
• ESSER 2.0: Recap
• ESSER 3.0 Spending Proposals

Procurement Committee Meeting

The Shelby County Schools Procurement Committee will discuss multiple procurement items including Surface Go keyboards, laptops for Pre-K teachers, HVAC replacements at Kingsbury MS/HS and Riverview K-8, gyms at Belle Forest ES and Cummings K-8, and a school-based dental program. The committee may also consider a ratification for bottled water distribution and a donation to Treadwell ES.

• Kingsbury MS/HS HVAC Replacement
• Riverview K-8 HVAC Replacement
• Belle Forest ES Gym
• Cummings K-8 Gym
• District Wide Bottled Water Distribution - Ratification

Capital Needs and Facilities Committee Meeting

The Capital Needs and Facilities Committee will discuss updates on the sale of Coro Lake, the surplus and demolition of Goodlett, and the sale of Corry. Other items include acceptance of a FEMA grant for Belle Forest CS and gym/safe building projects at Belle Forest CS and Cummings K-8. HVAC replacements at Kingsbury MS and Riverview K-8 are also on the agenda.

• Coro Lake Sale Update
• Goodlett Surplus for Demo
• Corry Sale
• Belle Forest CS FEMA Grant Acceptance
• Kingsbury MS HVAC Replacement and Riverview K-8 HVAC

Academic Performance Committee Meeting

The Academic Performance Committee is discussing a new school application and lease for Medical District High School, a facility sale for Believe Memphis Academy (Corry), a COLA adjustment, PreK services and laptops, Summer Learning Academy supplies, a Union University ESL MOU, and monthly KPIs.

• Medical District HS application and lease agreement for CCTE new school
• Facility sale (Corry) for Believe Memphis Academy
• COLA adjustment discussion
• PreK services, Pre-Trial Services, and Dell laptops for PreK
• ESL endorsement MOU with Union University

Legislative Advocacy and Community Engagement Committee Meeting

The Shelby County Board of Education's Legislative Advocacy and Community Engagement Committee will discuss the SafeSchools application for FY21 and receive a legislative update. No votes or formal decisions are scheduled; the agenda consists of discussion items only.

• Discussion of SafeSchools application for FY21 (SP003)
• Legislative update from the committee
• Review of state law references (49-6-4217 and 49-6-4202)
• Board committee presentation scheduled

March Board Business Meeting

The Shelby County Board of Education approved the 2021-2022 instructional calendar beginning August 9, 2021. The board also approved a $277,920 contract with IDSC Holdings for certification measurement instruments, a $170,170 purchase of Promethean interactive flat panels for Cordova High School, and the relocation of Delano Head Start to Porter Leath Frayser Academy. Committee reports and previous meeting minutes were also approved.

• Approval of 2021-2022 instructional calendar starting August 9, 2021
• $277,920 purchase from IDSC Holdings LLC for CCTE certification measurement instruments
• $170,170 purchase of Promethean interactive flat panels for Cordova High School
• Relocation of Delano Head Start (1727 Oberle Road) to Porter Leath Frayser Academy (3060 Baskin)

March Work Session

The Shelby County Board of Education will vote on several staff action items, including contracts for custodial cleaning services totaling $25,895,400.27, a district-wide indoor air quality project for $24,675,330.20, and the renewal of BrightBytes technology services for $540,000. Other items include a purchase of interactive flat panels for Cordova High School and relocation of a Head Start program.

• Contract with SKB Facilities & Maintenance and ServiceMaster Clean for custodial cleaning services: $25,895,400.27
• Contract to Gipson Mechanical Contractors for district-wide indoor air quality project: $24,675,330.20
• Renewal of BrightBytes technology services contract for fiscal year 2022: $540,000
• Purchase of 55 Promethean interactive flat panels for Cordova High School: $170,170
• Relocation of Delano Head Start staff and students to Porter Leath Frayser Academy at 3060 Baskin

Communications Committee Meeting

The Shelby County Schools Communications Committee will discuss ongoing communications and broadcast services, a Return Stronger update, board communications support, and a hiring update for a Strategic Communications Advisor. They will also review March events supported by communications and a marketing report. No votes or decisions are scheduled; the meeting is a discussion session.

• Ongoing Communications & Broadcast Services Efforts discussion
• Return Stronger Update
• Board Communications Support discussion
• Strategic Communications Advisor hiring update
• Marketing Report overview

Capital Needs and Facilities Committee Meeting

The Capital Needs and Facilities Committee will discuss multiple school facility items, including the facility purchase process, sale offers for Magnolia Elementary School, a proposal for Hamilton Elementary School, and updates on various capital projects. No votes are scheduled; all items are listed as discussion.

• Discussion of facility purchase process
• Sale offers for Magnolia Elementary School
• Proposal for Hamilton Elementary School
• HVAC replacement at Winchester Elementary School
• Classroom addition at Germantown Elementary School

Audit, Budget, and Finance Committee Meeting

The Audit, Budget, and Finance Committee of Shelby County Schools will discuss a proposed FY2021 budget amendment, an update on ESSER 2.0 federal relief funds, and initial planning for the FY2022 budget. All items are listed as discussions, with no votes or decisions on the agenda. The meeting is open to the public, including via radio broadcast on 88.5FM.

• FY2021 Budget Amendment (March)
• ESSER 2.0 (federal relief) update
• Budget 2022 update and planning
• Opening and closing discussions on next steps

Internal Board Operations Committee Meeting

The Internal Board Operations Committee will discuss several board policies, including a proposed currently suspended policy on superintendent evaluation (Policy 1005). They will also review grading system, valedictorian/salutatorian, and advanced courses policies as informational items. Additionally, inclement weather policies (3001, 4061) are scheduled for discussion. No board action is required on the informational items.

• Proposed suspended Policy 1005 – Superintendent Evaluation (discussion)
• Policy 5015 Grading System for Grades 6-12 (informational)
• Policy 6036 Valedictorian and Salutatorian (informational)
• Policy 5005 Advanced Courses (informational)
• Inclement weather policies 3001 and 4061 (discussion)

Procurement and Contracts Committee Meeting

The Shelby County Schools Procurement and Contracts Committee is meeting to discuss several procurement items including leased student device chargers, custodial services, and district-wide clear acrylic barriers. Other discussion items include technology upgrades at Cordova High School, track replacement at Southwind HS, HVAC work at Winchester ES, an indoor air quality project, teacher tenure, Bright Bytes software renewal, and donations of face shields, masks, and hand sanitizer.

• Leased Student Devices Chargers
• Custodial Services contract discussion
• Clear Acrylic Barriers district-wide
• Cordova High Promethean Boards
• Southwind HS Track Replacement

Academic Performance Committee Meeting

The Academic Performance Committee will discuss charter school facility requests, third grade literacy commitment, monthly KPIs, Naviance incentives, a CCTE equipment contract, and a calendar survey. A charter school contract amendment for Believe Memphis Academy was removed from the agenda.

• Charter Schools: Facilities Request Summary Report covering Believe, Southern Avenue, and Circles of Success
• Third Grade Commitment discussion
• February and March KPIs
• CCTE Precision Measurement Instruments Equipment Contract
• 2021–2022 Draft Instructional Calendar Survey Information

Budget Retreat

The Shelby County Schools Board of Education holds a budget retreat to discuss the district's long-term financial outlook, the Reimagining 901 initiative, operating and capital improvement plan (CIP) budget development, and use of ESSER (COVID-19 relief) funds. No votes are scheduled; the retreat is for discussion and planning.

• Discussion of district's long-term financial outlook (Item 2.01)
• Reimagining 901 initiative (Item 2.02)
• Operating and CIP budget development (Item 2.03)
• ESSER funds and board discussion (Item 2.04)
• Next steps for budget process (Item 3.01)

February Board Business Meeting

The Shelby County Board of Education approved policy revisions for Alternative Schools (6055) and the Grading System for Grades 6-12 (5015) on second reading. The board also approved the consent agenda, which included a removed $5,575,000 contract with Educational Epiphany for literacy materials and professional development. Other actions included approving minutes from prior meetings, special course applications for ESL Newcomer Math and Science for 2021-2022, and CCTE special program applications.

• Adopted policy revisions for Alternative Schools (6055) and Grading System for Grades 6-12 (5015) on second reading.
• Contract with Educational Epiphany for $5,575,000 for literacy materials and professional development was removed from the consent agenda.
• Approved special course applications for ESL Newcomer Math and ESL Newcomer Science for 2021-2022.
• Approved CCTE Special Course Applications for International Relations, Introduction to Data Science, and Private Pilot License.
• Approved minutes from January 26 Business Meeting and February 16 Work Session.

February Work Session

The Shelby County Board of Education will vote on a consent agenda containing several major contracts and grants. The largest item is a four-year, $129.98 million contract with First Student for student transportation services, including special-education monitors. Other action items include a $5.58 million literacy materials and professional development contract, a $14.4 million Verizon grant for iPads and data plans at eight middle schools, and a $1.21 million HVAC renovation at Germantown High School.

• $129,979,853 contract with First Student for student transportation (4 years plus 1-year option)
• $14,400,000 Verizon Innovative Learning Schools grant for iPads and data at 8 IZone middle schools
• $5,575,000 contract with Educational Epiphany for literacy materials and professional development
• $1,213,458 HVAC renovation at Germantown High School (Martin & White Mechanical Contractors)
• $718,524.75 purchase of 905 Lenovo laptops for Special Education and CLUE teachers

Audit, Budget, and Finance Committee Meeting

The Audit, Budget, and Finance Committee will discuss several financial items, including the FY 2021 January financial statements, an updated FY 2021 financial forecast, changes to FY 2021 staff positions, an update on the ESSER 2.0 program, and a FY 2022 budget update. No formal decisions are indicated; the meeting is for discussion and review.

• FY 2021 January Financials
• FY 2021 Financial Forecast Update
• FY 2021 Position Changes
• ESSER 2.0 Update
• FY 2022 Budget Update

Community Engagement and Legislative Advocacy Committee Meeting

The Community Engagement and Legislative Advocacy Committee discussed school re-entry plans, including a presentation and simulation videos. They also reviewed legislative updates, student attendance and supports, and community engagement updates, including the 2021 commencement schedule. One agenda item, Student Affairs Update, was removed.

• Board re-entry discussion with presentation and simulation videos on transportation and day-in-the-life
• Legislative update presented to the committee
• Student attendance and supports report
• Community engagement updates, including post-pandemic update and 2021 commencement schedule
• Student Affairs Update removed from agenda

*CANCELLED*- Communications Committee Meeting

This meeting of the Shelby County Schools Communications Committee was cancelled. No items were discussed or decided.

Procurement and Contracts Committee Meeting

The Shelby County Schools Procurement and Contracts Committee will discuss a range of procurement topics. Items include AT&T emergency and security telephone services, student transportation, custodial services, the Germantown High School HVAC renovation, and updates on MWBE participation. The committee will also review renewal proposals from Memphis Teacher Residency, Teach for America, Relay Graduate School of Education, Panorama Education, and consider accepting a donation of Apple Inc. common stock.

• AT&T Emergency and Security Telephone Services
• Student Transportation
• Custodial Services
• Germantown HS HVAC Renovation
• Acceptance of Apple, Inc. Common Stock Donation

Academic Performance Committee Meeting

The Academic Performance Committee discusses fall assessment data from Mastery Connect, college/career readiness tools (Naviance), a pre-K update, a Verizon Innovation Grant, curriculum support from Educational Epiphany, SPED teacher laptops, and special course applications for the 2021-22 school year. No votes are scheduled; all items are discussion only.

• Mastery Connect Fall Results (ELA and Math assessment data)
• Naviance college and career readiness platform discussion
• Pre-K Update presented by Divalyn Gordon
• Verizon Innovation Grant discussion led by Thomas Rodgers
• SPED Teacher Laptop Refresh presentation by Deborah Harris

Capital Needs and Facilities Committee Meeting

The Capital Needs and Facilities Committee will discuss updates on building additions, the Germantown High School HVAC project, and FY21 capital projects. They will also consider a policy on naming district real estate (Policy 1007) and an addition on facility safety. No votes or decisions are scheduled; all items are for discussion.

• Building Additions Update
• Germantown HS HVAC Project
• FY21 Capital Projects Update
• Discussion: 'Naming District Real Estate' Policy 1007
• Addition: Facility Safety

January Board Business Meeting

The Shelby County Board of Education approved a consent agenda that includes a $1,803,465 contract with RCM Health Care Services for 36 registered nurses for one year, an expansion of the Goodwill Excel Center for adult diploma seekers, and a $14,000 purchase from Illuminate Education for professional development. The board also received a first reading of proposed policy revisions to Alternative Schools (6055) and Grading System for Grades 6-12 (5015). The meeting included procedural items, recognitions, and committee reports.

• Contract with RCM Health Care Services for 36 registered nurses, $1,803,465 for one year with renewal options
• Expansion of Goodwill Excel Center Midsouth to serve Shelby County residents 18+ without high school diplomas
• Purchase of professional development services from Illuminate Education for $14,000
• First reading of policy revisions: 6055 Alternative Schools and 5015 Grading System for Grades 6-12
• Approval of minutes from December 1, 2020 Business Meeting and November 17, 2020 Work Session

Business Systems Review Day 3- (Rescheduled from 1/8/21 due to Livestream Issues)

The Shelby County Board of Education is meeting for the third day of its Business Systems Review, rescheduled from January 8 due to livestream issues. This is a discussion-only session with no votes or public hearings. Departments under review include Innovation and Strategic Planning, Communications, Chief of Staff & Board Office, Office of the General Counsel, and Information Technology.

• Discussion of Innovation and Strategic Planning department
• Discussion of Communications department (attachment: Business Systems Review- Day 3.pdf)
• Discussion of Chief of Staff & Board Office
• Discussion of Office of the General Counsel
• Discussion of Information Technology department

January Work Session

The Shelby County Board of Education will consider several action items during its January work session, including a $1.8 million contract for registered nurses, renewal of three charter schools, and multiple HVAC contracts. The board will also vote on professional development services, grant awards, and donations. The meeting is a work session with public access via radio, cable, and online.

• Contract with RCM Health Care Services for 36 registered nurses at $1,803,465 for one-year term
• Charter renewals for KIPP Memphis Collegiate High School, Memphis Business Academy Elementary, and Power Center Academy High School for 10 years
• HVAC contracts at Willow Oaks ES ($424,495), Sherwood ES ($404,067.90), and Alton ES ($594,330.23)
• Ratification of tent installation contract for laptop deployment ($46,217.50, total $263,268.29)
• Donation of $23,983.04 for laptops at Shrine School and 20 computers from Thomas Consulting

Communications Committee Meeting

The Communications Committee of the Shelby County Board of Education will meet virtually to discuss updates on board committee newsletters, upcoming district-wide communication, the Return Stronger and Virtual Victory campaigns, a communications advisor update, and Blackboard services. All items are discussions only; no votes or action items are listed.

• Board Committee Newsletters Update (discussion, with file attachment)
• Upcoming District-Wide Communication (discussion)
• Return Stronger and Virtual Victory Campaigns (discussion)
• Communications Advisor Update (discussion)
• Blackboard Services (discussion)

Internal Board Operations Committee Meeting

The Internal Board Operations Committee met virtually to discuss revisions to two board policies: Alternative Schools (Policy 6055) and Grading System for Grades 6-12 (Policy 5015). No board action was required; the items were presented for discussion only.

• Discussion of Policy 6055 on Alternative Schools, including statutory revisions
• Discussion of Policy 5015 on Grading System for Grades 6-12
• Meeting held virtually and broadcast on 88.5FM and scsk12.org/board

Audit, Budget, and Finance Committee Meeting

The Audit, Budget, and Finance Committee will discuss the FY 2020 audit results, the December 2020 financial statements, updates on City of Memphis and CARES grants, and the ESSER 2 program. It will also review the FY 2021 budget amendment and provide an update on the FY 2022 budget. No formal actions are indicated in the agenda.

• FY 2020 Audit Results
• December Financials
• Grants Update: City of Memphis and CARES
• ESSER 2 Update
• FY 2021 Budget Amendment

Procurement Committee Meeting

The Procurement Committee is meeting to discuss various district expenditures, facility improvements, and donations. Discussion items include HVAC renovations at several elementary schools and updates regarding nursing staff and classroom monitors.

• Hicks Tent expenditure ratification
• 36 Registered Nurses discussion
• Willow Oaks ES HVAC improvements
• Sherwood ES HVAC improvements
• Alton ES HVAC renovation

Capital Needs and Facilities Committee Meeting

The Capital Needs and Facilities Committee of Shelby County Schools will discuss land at several sites (Oakville, Grant, Graceland, Coro Lake, MLK, Magnolia Elementary) and receive facilities updates. The meeting is for discussion only, with no formal votes or decisions scheduled.

• Discussion of land at Oakville Site
• Discussion of land at Grant Site
• Discussion of land at Graceland Site
• Discussion of land at Coro Lake Site
• Discussion of Magnolia Elementary Building and Land (added item)

Academic Performance Committee Meeting

The Academic Performance Committee will discuss several academic and operational items. Discussions include charter renewal recommendations, health care services involving 36 registered nurses, and various start-up grants.

• Charter Renewal Recommendations 2020
• RCM Health Care Services regarding 36 Registered Nurses
• STEM Start Up Grant and Career Exploration Start Up Grant
• Goodwill Excel Center contract discussion
• Key Performance Indicators (KPIs) and Destination 2025 updates

2021 Legislative Partnerships Meeting

The Shelby County Board of Education is holding a virtual legislative partnerships meeting to discuss its 2021 legislative priorities. The agenda includes a presentation on those priorities and a roundtable discussion. No votes or decisions are scheduled; the meeting is purely deliberative.

• Discussion of 2021 Legislative Priorities with an attached PowerPoint presentation

Business Systems Review Day 2

The Shelby County Board of Education is conducting a second day of business systems reviews via a virtual meeting. The discussion includes topics related to the Deputy Superintendent of Schools and Academics, academic operations, and student, family, and community affairs.

• Discussion regarding Deputy Superintendent of Schools and Academics
• Discussion regarding Academics
• Discussion regarding Academic Operations and School Support
• Discussion regarding Student, Family, and Community Affairs

Business Systems Review Day 1

The Shelby County Board of Education held a virtual Business Systems Review Day 1 meeting on January 6, 2021. The agenda consisted of discussion items covering the Deputy Superintendent of Strategic Operations, Finance, Human Resources, Business Operations, Student Support/Safety/Security, and Internal Audit. No decisions or votes were recorded; the meeting was focused on reviewing templates and processes.

• Discussion of Deputy Superintendent of Strategic Operations
• Discussion of Finance department operations
• Discussion of Human Resources systems
• Discussion of Business Operations
• Discussion of Student Support, Safety, & Security and Internal Audit