Cache County School District public meetings in 2020

Board Meeting

The Cache County School District Board voted to approve the 2021-2022 school calendar, allocating 2 of 180 instructional days for teacher preparation or professional development. The board also approved a consent agenda including appropriations for November 2020 and meeting minutes. Reports were received on a revised joint-use agreement with the Sky View and Smithfield Community Recreation Center and on updates to board policies, including retirement or combination of three policies. A COVID-19 school manual update was presented by the superintendent.

• Approval of the 2021-2022 school calendar
• Recognition of Teachers of the Year from Sky View, Spring Creek, Greenville, and Cedar Ridge
• Consent agenda approval: appropriations resolution for November 2020
• Report on Sky View and Smithfield Community Recreation Center joint-use agreement revision
• COVID-19 school manual update presented

The Board of Education approved the school calendar for the 2021-2022 school year, which includes two professional development days between trimesters. The board also approved the November 2020 appropriations resolution and the previous meeting's minutes.

• Approved 2021-2022 School Calendar (7-0)
• Approved November 2020 appropriations resolution (7-0)
• Approved November 19, 2020 meeting minutes (7-0)

Study Session (CANCELED)

The Cache County School District board canceled its December 3, 2020 study session. No decisions were made or discussions held. The agenda had included a report on the 2021-2022 school calendar and board committee updates.

• Meeting was canceled – no items were considered
• Planned item: 2021-2022 school calendar discussion (not held)
• Planned item: Board committee reports (not held)
• Planned item: Superintendent's report (not held)
• Planned item: Public input (not held)

Board Meeting (VIRTUAL)

The Cache County School District board approved an adjusted 2020-2021 school calendar moving December 21st and 22nd into the break to provide 14 days to clear all quarantined students, with teachers working remotely those days. The board also approved Sky View High School's LANDS Trust Plan, Nibley Elementary Trust Land Funds redistribution, a definition of at-risk students for the EARS application, and the CCSD Strategic Plan. Consent agenda items including appropriations for October 2020 and meeting minutes were approved unanimously.

• Approved 2020-21 school calendar adjustment moving Dec 21-22 to break for quarantine clearance and deep cleaning
• Approved Sky View High School's School LANDS Trust Plan
• Approved Nibley Elementary Trust Land Funds redistribution
• Approved definition of At-Risk Students for EARS Application
• Approved CCSD Strategic Plan (Strategic Direction)

The Board approved the district's strategic plan and a calendar adjustment to start winter break on December 21. Members also approved several trust land fund plans and a new definition for at-risk students. Additionally, the board was notified that Ridgeline High School would move to online-only instruction starting November 23 due to COVID-19 cases.

• Approved CCSD Strategic Plan (7-0)
• Approved 2020-2021 School Calendar adjustment to start break Dec 21 (7-0)
• Approved definition of 'At-Risk' students for EARS Application (7-0)
• Approved Sky View High School's School LANDS Trust Plan (7-0)
• Approved Nibley Elementary Trust Land Funds Redistribution (7-0)
• Approved October 2020 appropriations resolution (7-0)
• Approved minutes from Oct 22 and Nov 5 meetings (7-0)

Study Session

The Cache County School Board holds a study session with reports from the PTA South Council, a strategic plan update, and a discussion on high school graduation. Board committee reports and superintendent's report are also on the agenda. Public input is accepted.

• High School Graduation Discussion presented by Kathy Christiansen
• Strategic Plan Report presented by Jef Nielsen
• PTA South Council Report presented by Annette Staffanson
• Board Committee Reports including Teacher Appreciation and Virtual Board Meeting at White Pine
• Public Input period with 3-minute limit

The Board reviewed the updated School Board Strategic Direction and decided to keep the introduction as written. Other items, including high school graduation planning and employee recognition, were discussed without formal action.

• Decided to leave the Strategic Direction introduction as is

Board Meeting

The Cache County School District board will vote on the FY20 financial audit and approve TSSA allocations and plans. Several elementary and middle school land trust fund redistributions are also up for approval. The board will hear reports including a proposed definition of at-risk students and monthly financial reports.

• Approve the district financial audit report for FY20
• Approve TSSA Allocations and Plans for 2020-21
• Approve Birch Creek Elementary, Mountainside Elementary, Wellsville Elementary, and South Cache Middle School land trust fund redistributions
• Approve appropriations resolution for September 2020 expenditures
• Public input period with 3-minute limit per speaker

The Board approved the 2019-20 fiscal year financial audit report, which noted a $19.5 million increase in assets. Several schools received approval for Land Trust fund redistributions and plan amendments. The board also approved TSSA allocations and temporary teacher licenses.

• Approved FY20 financial audit report (5-0)
• Approved Birch Creek Elementary Land Trust Funds redistribution (5-0)
• Approved Mountainside Elementary Land Trust Funds redistribution (5-0)
• Approved Wellsville Elementary Land Trust Funds redistribution (5-0)
• Approved South Cache Middle School LANDS Trust Plan Amendment (5-0)
• Approved LEA specific licenses and endorsements (5-0)
• Approved TSSA Allocations and Plans (5-0)
• Approved September 2020 appropriations resolution and previous meeting minutes (5-0)

Board Study Session

The Cache County School Board will review and discuss proposed redistributions of Land Trust funds for Wellsville, Birch Creek, and Mountainside Elementary Schools. The board will also receive a health data review, a strategic plan update, and discuss community engagement ideas and employee recognition plans. This is a study session with no formal votes expected.

• Wellsville Elementary Land Trust Funds redistribution presented by Glen Harris
• Birch Creek Elementary Land Trust Funds redistribution presented by Trudy Wilson
• Mountainside Elementary Land Trust Funds redistribution presented by Cameron Amott
• Health Data Review discussion by Tim Smith
• Strategic Plan Update presented by Jef Nielsen

The board held a study session to review reports on health data, community engagement, and teacher recognition. Members discussed updates to the district's strategic plan and heard requests from three elementary schools to redistribute land trust funds. No formal votes were recorded.

• Proposed redistribution of Wellsville Elementary land trust funds for a second chromebook lab
• Proposed redistribution of Birch Creek Elementary land trust funds for math tutoring
• Proposed modification to Mountainside Elementary school improvement plan measurement tool
• Proposed monthly board messages for the district website
• Proposed partially remote board meeting at White Pine Elementary on November 5

Board Meeting

The board will vote on a consent agenda including approval of August 2020 appropriations, minutes from prior meetings, and leaves of absence due to COVID-19. They will also consider a utility easement at North Cache Middle School and hear a fraud risk assessment follow-up required by the state auditor. Reports on school trust land amendments, TSAA allocations, and strategic planning are scheduled for discussion.

• Approve appropriations resolution for expenditures incurred in August 2020
• Approve leaves of absence for Annette Graham, Ronan Sebag, Marlee Jones, and Chelsea Ottley due to COVID-19
• Approve utility easement at North Cache Middle School
• Discuss fraud risk assessment follow-up from state auditor
• Review South Cache Middle School Land Trust amendment

The Board approved a utility easement at North Cache Middle School and passed a consent agenda including August 2020 appropriations. Members also reviewed a revised Fraud Risk Assessment that moved the district from Moderate to Low Risk.

• Approved utility easement at North Cache Middle School (7-0)
• Approved August 2020 appropriations resolution (7-0)
• Approved meeting minutes from August 20 and September 10, 2020 (7-0)
• Approved leave of absence for Anette Graham, Ronan Sebag, Marlee Jones, and Chelsea Ottley (7-0)
• Decided to place a neutral statement regarding a constitutional change on the district website

BOARD RETREAT

The school board is conducting a retreat focused on long-term planning and organizational reports. Discussions include board goals, a strategic plan overview, and an update from the Superintendent regarding reopening schools.

• Board Goals discussion
• Board Evaluation/Strategic Plan Overview
• Superintendent District Report: Reopening Schools Update
• UHSAA Board Report
• Audit Committee Report

The board met for a retreat to review district goals and discuss methods for increasing public visibility and employee recognition. No formal votes were taken on policy or spending during the session.

• Proposed trial of holding board meetings with members attending virtually from schools starting in November
• Suggested Lewiston Elementary as the location for the first trial virtual meeting
• Requested Chris Corcoran present a summary of public discussion topics at the October 1 study session
• Jeff Nielsen agreed to update district goals to ensure they are measurable

Board Meeting

The Cache County School District Board will vote on the Early Learning Plan and approve the appropriations resolution for July 2020 expenditures totaling an unspecified amount. The board will also hear reports on a utility easement at North Cache Middle School and the annual fraud risk assessment required by the State Auditor's Office. Consent agenda includes approval of minutes from July meetings.

• Appropriations resolution for July 2020 expenditures (action item)
• Approval of Early Learning Plan (action item)
• Utility easement at North Cache Middle School (report)
• Fraud risk assessment as required by State Auditor's Office (report)
• Public input period with 3-minute limit per speaker

The Board of Education approved the Early Learning Plan and the appropriations resolution for July 2020. The board also approved meeting minutes from July 21 and July 30, 2020. Discussions were held regarding a fraud risk assessment and a proposed district strategic plan.

• Approved Early Learning Plan (7-0)
• Approved July 2020 appropriations resolution (7-0)
• Approved July 21, 2020 meeting minutes (7-0)
• Approved July 30, 2020 meeting minutes (7-0)

Board Study Session (Canceled)

This August 6, 2020 study session of the Cache County School District Board was canceled. No decisions or discussions took place.

Board Meeting

The board approved the 2020-21 school calendar adjustment, an updated student fees and fee waivers policy, the school reopening plan (with one dissenting vote), and the administrator's negotiation agreement. Public input was also received.

• Approved 2020-21 school calendar adjustment moving a February 2021 PD day to before August 17
• Updated student fees, fee waivers, and fundraisers policy per USBE requirements
• Approved CCSD School Reopening Plan for 2020-21; motion carried 7-1 (Corcoran opposed)
• Approved Administrator's Negotiation Agreement

The Board of Education approved the school reopening plan for the 2020-2021 school year, which includes mask requirements and hybrid instruction options. The board also approved a calendar adjustment and updates to student fee policies.

• Approved 2020-2021 school reopening plan (6-1)
• Approved 2020-21 school calendar adjustment to move a professional development day (7-0)
• Approved Board Policy Update for Student Fees, Fee Waivers and Fundraisers (7-0)
• Approved Administrator's Negotiation Agreement (7-0)

Board Meeting

The board approved adjustments to school fees for 2020-2021 and tentative salary agreements with the Cache Education Association and Cache Educational Support Professionals. The board will consider approving the CCSD School Reopening Plan for the 2020-2021 school year. Reports were heard on a school calendar adjustment and a policy update on student fees.

• Approved 2020-2021 School Fees Adjustment (motion carried unanimously)
• Approved tentative salary settlements for Cache Education Association and Cache Educational Support Professionals for 2020-2021
• Consideration of CCSD School Reopening Plan for 2020-2021 (tentatively scheduled for approval)
• Discussion of 2020-2021 school calendar adjustment (moving Feb 12 PD day to before school start)
• Board policy update on Student Fees, Fee Waivers, and Fundraisers

The Board approved tentative salary negotiation settlements for the Cache Education Association and Cache Educational Support Professionals. It also approved adjustments to school activity and rental fees. No action was taken on the 2020-2021 school reopening plan, which was tabled for a special meeting on July 30.

• Approved June 2020 appropriations resolution (7-0)
• Approved minutes from June 18 and July 2, 2020 meetings (7-0)
• Approved middle school activity fee increase from $17 to $24 (7-0)
• Approved middle school instrument rental fee increase from $100 to $105 (7-0)
• Approved high school activity fee increase from $40 to $50 (7-0)
• Approved high school driver education fee increase of $5 (7-0)
• Approved high school instrument rental fee increase from $100 to $105 (7-0)
• Approved salary settlements including 3.0% COLA and 2.0% insurance rate increase (7-0)

VIRTUAL Board Meeting

The board voted to approve a resolution authorizing funding for solar projects at Lewiston and Summit Elementary Schools via a lease purchase agreement with Sterling National Bank. The board also discussed adjustments to the 2020-2021 school fees to accommodate online payment options and received a report on school re-opening plans. Committee reports on future graduations and a legislative luncheon were also presented.

• Approval of resolution to authorize funding for solar projects at Lewiston and Summit Elementary Schools
• Discussion of proposed 2020-2021 school fee adjustments for online payment options
• Report on school re-opening plans and guidelines
• Board committee report on future graduations discussion
• Board president report on October 6 legislative luncheon and school visits

The Board of Education approved a resolution to authorize funding and construction for solar energy projects at Lewiston and Summit Elementary Schools. Other items discussed included potential school fee adjustments and fall re-opening plans, though no actions were taken on those topics.

• Approved resolution to authorize funding for solar projects at Lewiston and Summit Elementary Schools (6-0)

Board Meeting

The Cache County School District Board approved the proposed budget for the 2020-21 school year and set the property tax rate at the certified tax rate. The board also approved the consent agenda items including the May 2020 appropriations resolution and meeting minutes. Notably, the motion to approve the final legal budget for 2019-20 failed with all members recorded as not present.

• Approved proposed 2020-21 budget and set property tax rate at certified tax rate
• Motion to approve final legal budget for 2019-20 failed (all members not present)
• Approved consent agenda including appropriations resolution for May 2020 and June 4, 2020 meeting minutes
• Approved 2020-21 school board meeting schedule
• Received monthly financial report for May 2020 and board committee reports

Board Meeting

The board will vote on Phase III of Johnson Controls building retrofits to install solar energy at Lewiston Elementary and Summit Elementary. They will also receive the proposed 2020-21 school year budget, with property tax rate set at the certified tax rate, and a final legal budget for 2019-20. The meeting includes approval of April 2020 appropriations and revisions to the Emergency Safety Intervention policy.

• Approve Phase III Johnson Controls solar retrofits at Lewiston Elementary and Summit Elementary
• Approve Emergency Safety Intervention policy revisions (Physical Escort definition moved to main page)
• Present proposed 2020-21 budget (property tax at certified tax rate, awaiting state budget cuts due to COVID-19)
• Approve consent agenda including April 2020 appropriations resolution and meeting minutes
• Present final legal budget for 2019-20 school year

The Board approved solar energy retrofits for two elementary schools and revisions to emergency safety interventions. The board also approved the April 2020 appropriations resolution and a leave of absence for one employee.

• Approved solar energy projects at Lewiston and Summit Elementary (7-0)
• Approved revisions to the Emergency Safety Intervention (7-0)
• Approved April 2020 appropriations resolution (7-0)
• Approved leave of absence for Chelsea Ottley for 2020-21 school year (7-0)
• Approved meeting minutes from April 23 and May 7, 2020 (7-0)

Board Meeting - CANCELED

The Cache County School District Board of Education meeting scheduled for May 21, 2020, was canceled. No decisions or discussions took place. The agenda included only procedural items such as roll call, appropriations, and minutes approval, but none were acted upon.

• Meeting canceled; no items were considered or voted on.

Board Meeting

The Cache County School District Board voted to approve the InTech Trust Land Plan Amendment for FY20 and the Trust Land Plan for FY21. The board also approved the 2020‑2021 SchoolLand Trust Plans. Additional agenda items included a review of emergency safety intervention revisions and a public‑input session.

• Approve InTech Trust Land Plan Amendment for FY20
• Approve InTech Trust Land Plan for FY21
• Approve 2020‑2021 SchoolLand Trust Plans
• Review Emergency Safety Interventions revisions (Physical Escort definition update)
• Public Input session with comment guidelines

Board Meeting

The board will vote on a consent agenda that includes an appropriations resolution for March 2020 expenditures and approval of prior meeting minutes. Reports will be presented on InTech's Trust Land Plan amendment for FY20 and plan for FY21, the monthly financial report for March 2020, and the 2020-2021 SchoolLand Trust plans. Teacher of the Year recognitions have been postponed.

• Appropriations resolution for March 2020 expenditures (dollar amount not specified in agenda)
• Approval of minutes from March 19, 2020 board meeting
• InTech Trust Land Plan amendment for FY20 and new plan for FY21
• Monthly financial report for March 2020
• 2020-2021 SchoolLand Trust plans presented for review

The board met virtually to approve the consent agenda, which included the March 2020 appropriations resolution and the minutes from the March 19 meeting. No other action items were scheduled, and the recognition of Teachers of the Year was tabled.

• Approved March 2020 appropriations resolution (7-0)
• Approved March 19, 2020 meeting minutes (7-0)
• Tabled Teachers of the Year recognitions

Study Session (CANCELED)

This April 9, 2020 study session of the Cache County School District Board of Education was canceled. No decisions or discussions took place.

• InTech Trust Land Plan Amendment for FY20 and Trust Land Plan for FY21 were listed as informational items but not acted upon.
• Board committee, president, and superintendent reports were on the agenda but not delivered.
• The meeting was canceled, so no public input or adjournment occurred.

Board Meeting

The Cache County School District Board approved the consent agenda including February 2020 appropriations and minutes. Action items included approving the 2020-2021 school fees, declaring surplus property at North Cache, reallocating SchoolLand Trust funds, and adopting an LEA-specific license policy. The board also received a monthly financial report and updates on coronavirus and board evaluations.

• Approval of 2020-2021 school fees (amounts not specified in agenda)
• Declaration of surplus property at North Cache
• Reallocation of $6,700 in SchoolLand Trust funds at North Cache Middle School
• Approval of LEA Specific License and Endorsement Policy
• Approval of Superintendent's job description

The Board approved the school fee schedule for the 2020-2021 year and the Superintendent's job description. Other actions included approving February 2020 appropriations and trust land fund adjustments. The meeting also included reports on the transition to online learning due to the coronavirus pandemic.

• Approved 2020-21 school fee schedule (6-0)
• Approved Superintendent's Job Description (6-0)
• Approved LEA Specific License and Endorsement Policy (6-0)
• Approved declaration of surplus property at North Cache (6-0)
• Approved reallocation of School Lands Trust funds at North Cache Middle School (6-0)
• Approved Greenville Elementary School Lands Trust adjustment (6-0)
• Approved February 2020 appropriations resolution (6-0)
• Approved minutes from February 20 and March 5, 2020 meetings (6-0)

Study Session

The Cache County School District Board will hold a public hearing on proposed school fees for the 2020-2021 school year, which require board approval by April 1. The board will also discuss reallocation of SchoolLand Trust funds at North Cache Middle School and consider declaring surplus property at North Cache. Additionally, reports on coronavirus prevention measures from the Bear River Health Department and the district will be presented.

• Public hearing on 2020-2021 school fee schedule
• Reallocation of $6,700 in SchoolLand Trust funds at North Cache Middle School
• Declaration of surplus property at North Cache
• Coronavirus update from Bear River Health Department
• Greenville Elementary Trust Land adjustment proposal

The board held a study session to review proposed changes to school improvement plans and student fees. No formal votes were recorded for the proposals discussed. The board also received briefings on COVID-19 prevention and surplus property at North Cache Middle School.

• Proposed increase of Computer Writing Lab fee from $14 to $20 discussed
• Proposed Greenville Elementary Trust Land adjustments for reading and math goals discussed
• Proposed reallocation of $6,700 in North Cache Middle School Trust funds discussed
• Proposed declaration of a land parcel under one acre at North Cache Middle School as surplus discussed

Board Meeting

The Cache County School District Board approved the consent agenda, which included the January 2020 appropriations resolution and the minutes from the January 30 meeting. The board also approved several board policy sections in the 8000 and 9000 series that had been under review. Additional reports on licensing, the January financials, and committee activities were presented.

• Approve Appropriations Resolution – January 31, 2020 (expenditures for January 2020)
• Approve minutes of the January 30, 2020 Board of Education meeting
• Approve Board policies in sections 8000/9000 under review
• Monthly Financial Report – January 2020 presented by Business Administrator
• LEA Specific License and Endorsement Policy report

The Board of Education approved the January 2020 appropriations resolution and the minutes from the January 30 meeting. Members also voted to approve revisions to several board policies in the 8000 and 9000 sections.

• Approved January 2020 appropriations resolution (5-0)
• Approved January 30, 2020 meeting minutes (5-0)
• Approved revised board policies in 8000 and 9000 sections (5-0)

Study Session - CANCELED

This study session of the Cache County School District Board of Education was canceled. No substantive decisions or discussions were scheduled; the agenda contained only procedural items such as roll call, pledge, public input, reports, and adjournment.

Board Meeting

The board approved a change to the sex education policy requiring an alternative assignment and supervised location for students who opt out. They also recognized Sky View High School's state football champions and several teachers of the year, approved December 2019 appropriations, and reviewed draft board policies.

• Approval of sex education policy change adding alternative assignment requirement
• Recognition of Sky View High School as 4A state football champions
• Approval of appropriations resolution for December 2019 expenditures
• Recognition of Lester Lee as Utah Art Teacher of the Year
• Review of draft policies on class size, controversial issues, and student activities

The Board of Education approved modifications to the Sex Education Instruction Policy regarding parental permission and alternative assignments. The board also approved the December 2019 appropriations resolution and previous meeting minutes.

• Approved Sex Education Instruction Policy Change (6-0)
• Approved December 2019 appropriations resolution (6-0)
• Approved December 19, 2019 meeting minutes (6-0)
• Approved January 16, 2020 meeting minutes (6-0)

Study Session

At the Jan 16, 2020 study session, the Cache County School District Board approved the Providence Elementary TSSA plan adjustment and the Adult Education policy. The meeting also featured a band award recognition, public input, and several reports on district status, sex‑education policy, and career pathways.

• Approve Providence Elementary TSSA Plan Adjustment
• Approve Adult Education Policy
• Recognition of Green Canyon Marching Band state award winners
• State of the District Report presentation
• Sex Education Instruction Policy Change presentation

The Board of Education approved an adjustment to the Providence Elementary TSSA plan and a new Adult Education policy that combines two previous 1989 policies. The board also received a State of the District Report noting a total enrollment of 18,265 students and a 95% graduation rate.

• Approved Providence Elementary TSSA Plan Adjustment (5-0)
• Approved Adult Education policy (5-0)