Provo City School District public meetings in 2021

Executive Session, Study Session and Business Meeting

The Provo City School District Board of Education will hold a closed executive session for personnel and real estate discussions, followed by a study session covering a construction update, LAND Trust training, calendar survey results, and the 2022 meeting schedule. At the business meeting, the board will vote on approving the 2023/2024 calendar (option A), the 2022 meeting schedule, and out-of-state student travel requests. The public can attend or watch via YouTube.

• Closed executive session for personnel and real estate (UT Code 52.4.205)
• Approve 2023/2024 school calendar (option A) based on community survey results
• Approve 2022 Board of Education meeting schedule
• Approve out-of-state student travel (cost >$500 or 3+ missed days)
• Construction update from facilities department on district projects

The Board approved the 2023/2024 school calendar (Option A) and the 2022 Board of Education meeting schedule. Additionally, the Board approved out-of-state student travel and a real estate purchase and sale agreement conditional on an MOU with the city.

• Approved 2023/2024 School Calendar 'A' (7-0)
• Approved 2022 Board of Education Meeting Schedule (7-0)
• Approved out-of-state student travel (7-0)
• Approved real estate purchase and sale agreement conditional on an MOU with the city (7-0)

Executive Session, Study Session and Business Meeting

The Provo City School District board held a closed executive session for personnel and negotiations, followed by a study session and business meeting. The board approved a fee schedule adjustment setting a $1,500 fee for a Provo High School performing arts trip to New York City. They also discussed a construction update, a draft diversity statement, student out-of-state travel, and capacity for open enrollment, and received a school report from Rock Canyon Elementary.

• Approved $1,500 fee for Provo High School performing arts trip to New York City
• Heard construction update from Facilities Director Mark Wheeler
• Discussed draft Diversity, Equity, and Inclusion statement
• Reviewed capacity for open enrollment across the district
• Received school report from Rock Canyon Elementary principal Seth Hansen

The board approved a fee change for a Provo High School performing arts trip to New York City. Other discussions included construction updates for Wasatch Elementary and Dixon Middle School, as well as a draft diversity statement for future review.

• Approved $1,500 performing arts trip fee to New York City for Provo High School

Executive Session, Business Meeting, and Study Session

The Provo City School District board held a closed executive session for real estate, negotiations, and pending litigation, then a business meeting where members voted 5-1 to enter into a letter of intent with Brigham Young University for the sale of the Wasatch property. The study session discussed an enrollment report, a calendar survey process, and school assignments.

• Motion to enter into a letter of intent with Brigham Young University regarding sale of the Wasatch property (passed 5-1)
• Enrollment report presented by Doug Finch, Assistant Superintendent Student Services
• Discussion of calendar survey process for the upcoming school year
• Discussion of school assignments
• Closed executive session for real estate, negotiations, and pending litigation

The Board approved entering into a letter of intent with Brigham Young University for the sale of the Wasatch property. The Study Session included reports on elementary school enrollment declines and a proposed public survey process for the school calendar.

• Approved letter of intent with Brigham Young University for sale of Wasatch property (5-1)

Executive Session, Study Session and Business Meeting

The Provo City School District Board held a study session and business meeting on October 12, 2021, during which they approved several action items including educator licenses, Provo High School travel fees ($1,500 for NYC performing arts trip and $1,700 for cheer camp), the FY2021 financial audit, and a $112,335 large purchase for card readers. The meeting also included informational updates on construction, policy reviews, CAPS program, COVID-19, and district boundaries.

• Approved LEA-specific educator licenses for teachers completing licensing requirements
• Approved Provo High School travel fees: $1,500 for NYC performing arts trip and $1,700 for cheer camp (increased from $1,400 for JV)
• Approved FY2021 financial audit (CAFR)
• Approved large purchase of $112,335 for 150 RC-04 reader controllers, adapter plates, and cables
• Heard construction update, policy review process, CAPS program update, and COVID-19 update

The board convened for an executive session to discuss negotiations and a study session covering construction and policy updates. No substantive votes or final decisions were recorded in the business meeting portion of the minutes provided.

• Convened closed executive session for negotiations (5-0)
• Convened study session (Action recorded, no second)

Board Retreat

The Provo City School District Board held a retreat on October 1, 2021, at Grandview Technology Center. The meeting included study sessions discussing construction updates, Timpview parking, school security and closed campus options, graduation rates, social-emotional learning curriculum, communications, audit information, tax restructuring, public perceptions, and COVID-19 updates. A closed executive session was held for real estate, negotiations, and personnel matters. No public comment was taken during study sessions.

• Construction report on capital improvements
• Timpview parking discussion
• School security and closed campus options
• Audit information: draft CAFR and annual financial audit
• Tax restructure discussion

The board held a series of study sessions and a closed executive session to discuss district operations. No formal policy changes or budget approvals were decided; the meeting consisted of reports and discussions on security, graduation rates, and financial audits.

• Convened board retreat study session (Approved)
• Convened closed executive session for real estate, negotiations, and personnel (Approved)
• Convened final study session (Approved)

Closed Executive Session, Study Session and Business Meeting

The Provo City School District Board will first hold a closed executive session to discuss real estate and negotiations. The study session includes discussion of a COVID update, student travel requests, surplus property, Dixon Middle School rebuild, ESSER ARP plan approval, large purchase requests, and resolutions to issue lease revenue bonds for a new elementary and middle school. The business meeting will include recognition of Provo Way Awards and ProvoREADS.

• Discussion and possible adoption of resolutions to issue lease revenue bonds for construction of a new elementary school and a new middle school
• Approval of the district's ESSER ARP plan for federal COVID relief funding
• Large purchase requests: Chromebook chargers (ESSER 3 funded) and ELLevation EL software (state funded)
• Bell schedule change at Timpview High School to alleviate busing delays caused by construction
• Approval of changes to Policy 7060 Visitors on District Property

The board held a closed executive session to discuss real estate and negotiations. During the study session, members discussed the location of a new middle school, COVID-19 'Test to Stay' protocols, and various funding and purchase requests for the upcoming business meeting.

• Convened Closed Session for real estate and negotiations (6-0)

Study Session, Closed Executive Session

The Provo City School District Board holds a study session to review a procedure update for visitors on district property using the Raptor system, followed by a closed executive session to discuss real estate under Utah Code 52.4.205.

• Procedure review and update for visitors on district property (Raptor system)
• Closed executive session for real estate discussion (no public details)

Closed Executive Session, Study Session and Business Meeting

The Provo City School District board met in closed session to discuss real estate, then held a study session and business meeting. The business meeting approved a $175,800 web filter upgrade, updated special education policies, the Timpview parking plan on the south side of campus, and the 2021–2022 early learning plan.

• Closed executive session to discuss real estate (UT Code 52.4.205)
• Approved Timpview High School parking plan on the south side of campus (6-2 vote)
• Approved updated Special Education Policies and Procedures Manual (August 2021)
• Approved $175,800 large purchase request for web filter upgrade
• Approved Early Learning Plan (UELP 21-22) for K-3 reading and math improvement

The board held a closed session to discuss real estate and a study session covering construction progress and policy updates. No formal votes were recorded for the proposed technology purchase or the Early Learning Plan in the provided text.

• Approved motion to convene Closed Executive Session for real estate discussion (5-0)

Study Session and Business Meeting

The Provo City School District Board held a study session and business meeting on June 22, 2021. During the business meeting, the board approved joining a vaping class action lawsuit and approved the membership of the Sex Education Curriculum Materials Review Committee. The study session included a social workers report, an update on attendance policy, and a presentation on standards-based grading.

• Board voted to join a vaping class action lawsuit (motion carried unanimously).
• Board approved the membership of the Sex Education Curriculum Materials Review Committee.
• Study session included a 60-minute presentation on standards-based grading.
• State Audit Compliance risk assessment was reviewed.
• Social workers report and attendance policy update were discussed.

The board approved joining a class action lawsuit regarding vaping and confirmed the membership of the Sex Education Curriculum Materials Review Committee. The session also included reports on social worker roles, attendance policy updates, and standards-based grading.

• Approved joining vaping class action lawsuit (6-0)
• Approved Sex Education Curriculum Materials Review Committee membership (6-0)

Study Session and Business Meeting

The Provo City School Board will discuss and vote on several major items at its study session and business meeting. Key decisions include approving $73.36 million in construction bids for the Timpview High School rebuild, approving employee compensation agreements for the 2021-22 school year, and authorizing up to $14 million in refunding bonds. The board will also discuss whether to join a class action lawsuit against vaping manufacturers.

• Review and approval of $73,362,689 in construction bids for Timpview High School rebuild (Package #3) including inflationary and alternate bids
• Consideration of negotiated agreements with employee associations for FY22 compensation
• Discussion on joining a class action lawsuit against JUUL and other vaping manufacturers to recover costs
• Resolution authorizing issuance and sale of up to $14,000,000 in General Obligation Refunding Bonds to save an estimated $500,000

The board discussed construction bids for the Timpanogos High School academic wing and reviewed options for the Dixon Middle School project. The session also included reports on athletics, technology, and the Raptor Pilot Program.

• Discussed $73,362,689 construction bids for THS academic wing (Package #3)
• Reviewed Dixon Middle School construction options and site impacts
• Proposed negotiated employee compensation agreements for FY22 budgets

Closed Executive Session 3pm

This is a closed executive session of the Provo City School District board, convened solely to discuss real estate matters as permitted under Utah Code 52.4.205. The agenda includes procedural items such as welcome, roll call, and a motion to convene; no public decisions or votes are expected during this session.

• Closed executive session for the purpose of discussing real estate (UT Code 52.4.205)

The board met in a closed executive session to discuss the purchase, exchange, or lease of real estate property. No specific real estate transactions were decided during the recorded session.

• Approved motion to convene executive strategy session to discuss real estate (7-0)

Business Meeting and Study Session

The board voted to extend an offer of employment to Derek Anderson as the new Business Administrator, effective July 1, 2021, with a 2-year contract. During the study session, the board discussed the FY21 final and FY22 original budget presentation and a survey discussion. The budget adoption is scheduled for a later meeting.

• Appointment of Derek Anderson as Business Administrator with a 2-year employment contract starting July 1, 2021
• Discussion of FY21 final and FY22 original budget presentation by Joe Rankin
• Survey discussion (no details provided)

The board approved the appointment of a new Business Administrator. Members also reviewed budget presentations for FY21 and FY22 and discussed public input options for the Dixon project.

• Approved employment offer to Derek Anderson as Business Administrator effective July 1, 2021 (7-0)

Closed Executive Session and Business Meeting

The Provo City School District Board will hold a closed executive session at 12pm to discuss personnel, as permitted by Utah Code. At the 3:45pm business meeting, the board will vote on authorizing the board president and vice president to negotiate a contract with and appoint a new Business Administrator, effective July 1, 2021.

• Approve negotiating a contract with and appointing a selected Business Administrator for Provo City School District

The board held a closed executive session to review requirements and interview two applicants for the Business Administrator position. No final hiring decision was made during the business meeting, as the vote was postponed.

• Convened closed executive session to discuss personnel (7-0)
• Postponed vote on Business Administrator finalist to next business meeting

Closed Executive Session, Study Session and Business Meeting

The Provo City School District Board holds a closed executive session for personnel and real estate, followed by a study session and business meeting. The study session includes discussions on a survey for Dixon Middle School rebuild options, a large purchase for an intercom system at Independence High School ($49,996), a new visitor policy, and planning for the 2021-2022 school schedule amid the declining pandemic. The business meeting will consider action items.

• Survey discussion with Y2 Analytics to gauge public interest in Dixon Middle School rebuild options
• Large purchase request: replace intercom system at Independence HS for $49,996 this year and $24,392.88 next fiscal year
• Policy review: new Policy 7060 Visitors to District Schools
• Teacher substitute contract: board to accept ESS as provider after RFP process
• Planning for 2021-2022 school schedule, potentially returning to normal operations

The board held a study session to discuss Dixon Middle School rebuild options and a new visitor management policy. They reviewed construction updates for several schools and discussed planning for next year's school schedules. No final votes on these items were recorded in the provided text.

• Convened closed executive session to discuss personnel and real estate (7-0)
• Convened study session (7-0)

Closed Executive Session, Study Session and Business Meeting

The Provo City School District board will hold a closed executive session to discuss real estate, then a public study session and business meeting. Topics include construction updates, summer school plans, policy reviews, budget adjustments, and large technology purchases. The board will also consider approving four inter-local agreements with the Provo City Redevelopment Agency to share property tax revenue for community reinvestment projects.

• Closed executive session to discuss real estate (UT Code 52.4.205)
• Large purchase requests: emergency responder signal boosting at 6 schools totaling $153,740
• Approval of $67,055 for Isonas door readers and $48,484 for a Palo Alto firewall
• Four redevelopment agency inter-local agreements for Bluesky Center Street, Mill Race South Downtown, Riverwoods Qualtrics, and The Mix projects
• Budget adjustments for Title I supplemental grant and Title III COVID relief funding

The board held a study session to discuss Timpview High School construction, summer school plans, and facility planning for the Dixon and Wasatch sites. Several budget adjustments, large technology purchases, and redevelopment agreements were proposed for approval in the business meeting.

• Proposed budget adjustments for Title I supplemental grant and Title III COVID funding
• Proposed $153,740 for emergency responder signal boosting at 6 schools
• Proposed $67,055 for 112 Isonas door readers via Tri-Phase
• Proposed $48,484 for a second Palo Alto Firewall
• Proposed purchase of interactive panels for Wasatch Elementary via Ward's Media
• Proposed approval of four inter-local agreements with Provo City Redevelopment Agency
• Proposed minor policy edit regarding financial compliance backdated to April 13th

Study Session

This is a study session of the Provo City School District Board. The board will hear a Communications Department report, discuss a possible stipend or bonus for employees, and consider a Diversity and Equity Statement. The meeting concludes with a closed executive session for personnel matters.

• Communications Department Report by Director Caleb Price (60 min)
• Discussion of Possible Stipend/Bonus (10 min)
• Discussion of Diversity and Equity Statement (20 min)
• Closed Executive Session for personnel (UT Code 52.4.205)

The board held a study session to review the Communications Department's goals, including a plan to increase humanized content to 80% by Spring 2022. The board also discussed potential stipends for nurses and SROs and the development of a diversity and equity statement.

• Discussed Communications Department action plan to humanize 80% of content by Spring 2022
• Proposed providing stipends/bonuses to non-employee nurses and SROs (pending city coordination)
• Proposed developing a general board statement on diversity and equity
• Adjourned study session (7-0)

Provo City Council and Provo School Board Joint Meeting 12pm

The Provo City Council and Provo School Board are meeting jointly for a study session. They will discuss safe walking routes, joint city-school activities, and a proposed lift of the mask mandate on April 10. They will also discuss encouraging civility and respect for differences.

• Discussion of safe walking routes with Asst. Supt. Alex Judd
• Discussion on jointly participating in city activities like Bike Day
• Discussion on proposed April 10 lift of the mask mandate
• Discussion on encouraging civility and respect for differences

The joint meeting consisted of discussions and information sharing; no formal votes or legislative decisions were recorded. Topics included safe walking routes for students, joint city-district event coordination, and school mask policies.

Study Session and Business Meeting

The Provo City School Board will hold a study session and business meeting. They will discuss a construction update for Timpview High School, school fees for 2021-22, budget adjustments including $1.2 million for COVID-19 staff stipends, and LANDTrust plan amendments. In the business meeting, the board will vote on approving the school fees, budget requests, and LANDTrust amendments.

• Approve 2021-22 school fee schedules
• Approve $1.2 million in budget adjustments for COVID-19 staff stipends
• Shift Timpview High School rebuild budget from building reserve to capital projects fund
• Approve eSchool and Westridge Elementary LANDTrust plan amendments
• Construction update: temporary parking lot and chapel parking access for Timpview High

Board Retreat

The Provo City School Board held a retreat to discuss capital planning for FY2022 and long-term projects, FY22 budget priorities, a sex education curriculum update, COVID-19 data trends, and summer programs. A closed executive session was held for personnel and negotiations. No formal votes were taken on substantive items.

• Capital planning including Wasatch and Dixon updates and debt schedules
• FY22 budgeting priorities and executive staff recommendations
• Sex education curriculum update presentation
• LAND Trust training for board members
• COVID-19 data update and trends

The Board convened for a study session to review the FY22 Capital Maintenance Projects and the structural condition of Wasatch. No formal votes were taken on the proposed projects or the Wasatch rebuild estimate.

• Approved motion to convene the board retreat study session (7-0)

Executive Session, Study Session and Business Meeting

The Provo City School District Board will discuss and vote on an $80 million general obligation bond resolution, review proposed tax increment financing for two redevelopment projects (Blue Sky and Qualtrics/Riverwoods), and consider policy revisions, school fees, and budget adjustments. No formal action is taken on the redevelopment proposals at this meeting; direction is sought.

• Consideration of resolution authorizing up to $80M in General Obligation Bonds, Series 2021
• Discussion of Blue Sky RDA with $1.3M tax increment estimate and $28.4M future value
• Discussion of Qualtrics/Riverwoods RDA with $1.3M tax increment estimate and $82.6M future value
• Review of revised policies 6110 (Donation and Fundraising) and 6160 (School Fees and Fee Waivers)
• School fee review for FY22, with final approval scheduled for March 9 meeting

The board discussed a resolution to authorize the sale of up to $80 million in General Obligation Bonds to fund Timpview High School. Members also reviewed proposed updates to donation and school fee policies. No final votes were recorded in the provided text.

• Proposed issuance of up to $80M in General Obligation Bonds (Series 2021) with a 21-year term
• Proposed revision of Policy 6110 (Donation and Fundraising Policy)
• Proposed revision of Policy 6160 (School Fees and School Waivers)

Study Session

The Provo City School District Board is holding a study session to discuss the morning study session start time, board handbook training, and the attendance policy. All items are for discussion and information only; no formal votes on policy changes are scheduled.

• Discussion of attendance policy (10-minute item)
• Discussion of morning study session start time (10-minute item)
• Board handbook training discussion

The board held a study session to discuss potential changes to the morning meeting start time and review the Board Handbook. No formal votes were taken; the board president, vice president, and superintendent will determine the future meeting schedule.

• Tabled decision on morning meeting start time for further leadership discussion

Study Session and Business Meeting

The Provo City School District Board will hold a study session and business meeting on Jan 12, 2021. Key actions include a vote to replace assessment policy 4405 with policy 4406, election of board president and vice president after newly elected members take oath, and approval of budget adjustments for a tobacco prevention grant and CARES-funded COVID testing. The study session also includes discussion of board leadership, graduation speaking assignments, construction update, and proposed 2021 meeting schedule.

• Vote to replace assessment policy 4405 with policy 4406 to align with state requirements
• Oath of office for newly elected board members Teri McCabe and Gina Hales, and election of board president and vice president
• Budget adjustments for a new tobacco prevention grant from Utah County and CARES funding for high school extracurricular COVID testing (net zero effect)
• Discussion of board leadership and graduation speaking assignments (30-45 min)
• Construction update from Stefanie Bryant (15 min)

The board nominated Melanie Hall for president and Rebecca Nielsen for vice president. Members were assigned to various district committees and designated as graduation speakers for specific schools. The board also discussed construction updates at Timpview High School and proposed budget adjustments for grants.

• Nominated Melanie Hall for Board President
• Nominated Rebecca Nielsen for Board Vice President
• Assigned board members to committees including Audit, Safety, and Data Advisors
• Designated graduation speakers for Timpview, Provo, Independence, Adult Ed, and Fall Independence schools