Provo City School District public meetings in 2022

Business Meeting

The Provo City School District Board will hold a virtual business meeting on December 28, 2022, with a main action item to approve a bid for construction at Wasatch Elementary School. The rest of the agenda consists of procedural items: welcome, roll call, motion to convene, and adjournment.

• Approve bid for Wasatch Elementary School construction project

Closed Executive Session, Study Session and Business Meeting

The Provo City School District Board will hold a closed executive session for personnel, real estate, and litigation, followed by a study session and business meeting. In the study session, the board will discuss a construction update, two large purchase requests totaling over $100,000 (Domo Services at $90,000 and construction oversight at $11,880/month), and a proposed 2024-25 school year calendar. The business meeting will include votes on these purchases and the calendar, as well as recognitions and public input.

• Large purchase requests: Domo Services ($90,000: $65,000 annual subscription + $25,000 one-time fee) and construction oversight ($11,880/month for all projects or $6,437/month for Timpview alone)
• Discussion and potential approval of the 2024-25 school year calendar (two options presented)
• Update on the superintendent search process to replace retiring Superintendent Rittel
• Presentation of new district website redesign (not yet public)
• Annual LAND Trust training required before school plans can be approved

The board tentatively approved Calendar A and authorized two large purchase requests for data services and construction management. The board also approved the consent calendar, which included personnel and financial reports.

• Tentatively approved Calendar A (7-0)
• Approved $90,000 purchase for Domo services (7-0)
• Approved $6,437 monthly ($77,244 annual) contract for Navigate Construction Services (7-0)
• Approved Consent Calendar including minutes, personnel, school choice, and financial reports (7-0)

Closed Executive Session, Study Session and Business Meeting

The Provo City School District Board will hold a closed executive session for real estate and personnel discussions, followed by a study session covering construction updates, ESSER fund plans, policy revisions, and the SHARP survey. The business meeting will include votes on policy 7140 (surveys and data collection) and whether to participate in the SHARP survey again this year. The board will also discuss aligning the 2023-24 spring break with neighboring districts.

• Vote on participation in SHARP student survey
• Approval of revised Policy 7140 (Administration of Surveys and Data Collection)
• Discussion of 2023-24 calendar change to align spring break with neighboring districts
• Construction update on facility projects
• Discussion of remaining ESSER III fund expenditures required by September 2023

The board approved a change to the 2023-24 school calendar to align spring break with neighboring districts. It also approved Policy 7140 regarding surveys and data collection and decided not to administer the SHARPS survey in 2023.

• Approved Policy 7140 Surveys and Data Collection (7-0)
• Decided not to administer the SHARPS survey in 2023 (7-0)
• Approved 2023-2024 calendar change (7-0)
• Approved 10.11.22 Board Minutes via Consent Calendar (7-0)
• Approved 10.19.22 Board Minutes via Consent Calendar (7-0)
• Approved 10.25.22 Board Minutes via Consent Calendar (7-0)
• Approved Personnel Report via Consent Calendar (7-0)
• Approved Home School, School Choice, eSchool Report and Financial Reports via Consent Calendar (7-0)

Study Session

The Provo City School District Board will review council ideas from a June study session and discuss which concepts to focus on. They will also hear a 45-minute presentation on current and future facility needs and receive an update on the superintendent search process.

• Review of council ideas from June study session and discussion of future focus areas
• 45-minute discussion on current and future facility needs district-wide
• Update on superintendent search status, assignments, and deadlines

The board held a study session to review instructional support ideas, facility planning, and the superintendent search process. No substantive policy or financial decisions were made during this session.

• Convened the Study Session
• Adjourned the Study Session

Study Session

The Provo City School District Board will hold a study session to discuss the next steps in hiring a new superintendent, with guidance from Richard Stowell of the Utah School Boards Association. The agenda includes procedural items such as roll call, convening, and adjournment.

• Discussion of superintendent search with Richard Stowell from Utah School Boards Association

Closed Executive Session, Study Session and Business Meeting

The Provo City School District board meets on October 11, 2022, starting with a closed executive session at 4:30pm to discuss real estate under Utah Code 52.4.205. The study session at 5:00pm includes updates on construction projects, policy reviews for surveys and curriculum, school grades, open enrollment, the SHARP survey, a large purchase request for English Language Learner curriculum, a new self-insurance fund, and other items. The business meeting at 7:00pm will consider formal approvals.

• Closed executive session to discuss real estate
• Construction update from Business Administrator Derek Anderson
• Policy reviews: Policy 4490 (Surveys and Data Collection) and Policy 4020 (Curriculum Development)
• Large purchase request over $50,000 for English Language Learner curriculum
• New Health Insurance Fund (fund 77) for self-insurance operations

The board voted to close open enrollment for Timpview High School for the 2023-2024 school year, except for extenuating circumstances. Other actions included approving a large purchase for ELL materials and creating a new self-insurance fund.

• Closed open enrollment for Timpview High School 2023-2024 (4-2)
• Approved $255,192.21 for English Language Learners curriculum materials
• Approved creation of new Self-Insurance fund (fund number 77)
• Approved Policy 4020
• Approved LEA Specific Educator Licenses
• Approved 9.13.22 and 9.30.22 board minutes
• Approved personnel, financial, and school choice reports via consent calendar

Board Retreat/Study Session, Closed Executive Session, and Business Meeting

The Provo City School District Board will hold study sessions and a business meeting on September 30, 2022. They will discuss the audit report, a library books review policy required by HB374, attendance and dress code policies, ESSER fund spending, and new policies. In the business meeting, the board will vote on selecting a superintendent search consultant, approving the audit, and adopting the library materials policy.

• Vote on adopting Draft B of policy 4021 (School Library Inventories) to comply with HB374 on sensitive materials
• Selection of USBA and Richard Stowell as consultant for superintendent search
• Approval of fiscal year 21-22 audit report presented by Business Administrator Derek Anderson
• Discussion of remaining approximately $7 million in ESSER III funds to be spent by September 2023
• Discussion of new draft policies 1610 (Board Member Conduct) and 1925 (Political Symbols in Classrooms)

The Board approved the fiscal year 2021-22 audit report and a new library books policy regarding sensitive materials. Additionally, the Board selected USBA and Richard Stowell to assist in the search for a new superintendent.

• Approved selection of USBA and Richard Stowell as superintendent search consultants (6-0)
• Approved fiscal year 2021-22 audit report (6-0)
• Approved library books policy with study session changes (6-0)

Study Session and Business Meeting

The Provo City School District Board will hear presentations from four search consultant firms and from the Utah School Boards Association to begin the process of hiring a new superintendent following Keith Rittel's retirement announcement. The board will also discuss a construction update, eight student out-of-state travel requests, a proposed change to the child nutrition salary schedule, and graduation dates for May 2023. A beginning-of-year school report on enrollment and staffing will be presented.

• Search consultant presentations from McPherson & Jacobsen, Ray & Associates, Hazard Young Attea, and Northwest Leadership Associates for superintendent hiring
• Construction update on district projects (file attached)
• Eight student travel requests for out-of-state trips, including to Phoenix, Anaheim, Washington D.C., Mesa, San Diego, Los Angeles, Boston, and New York
• Proposed change to child nutrition salary schedule
• Graduation dates and locations for high school ceremonies in May 2023

The board approved an updated salary schedule for the child nutrition program retroactive to September 1, 2022. Several student travel requests for high school and middle school trips were approved. The selection of a superintendent search consultant was tabled.

• Approved updated child nutrition classified salary schedule retroactive to Sept 1 (6-0)
• Approved student travel requests for Provo High, Timpview High, Dixon Middle, and Centennial Middle (6-0)
• Tabled selection of search consultant
• Approved board minutes via consent calendar (6-0)
• Approved personnel report via consent calendar (6-0)
• Approved home school, school choice, and eSchool reports via consent calendar (6-0)
• Approved financial reports via consent calendar (6-0)

Executive Session, Study Session and Business Meeting

The Provo City School District Board held a closed executive session for personnel and real estate, then a study session to review bids for Shoreline Middle School and Wasatch Elementary retaining wall, discuss a new library materials policy required by HB374, and review the SHARP survey. In the subsequent business meeting, the board voted to approve both construction bids.

• Approved bid for construction of new Shoreline Middle School
• Approved bid for Wasatch Elementary retaining wall
• Discussed draft policy 4021 on library materials to comply with HB374 sensitive materials law
• Reviewed SHARP survey content and sought board input on continued participation
• Closed executive session to discuss personnel and real estate (UT Code 52.4.205)

The board approved the construction bid for Shoreline Middle School and the first bid package for the Wasatch Elementary retaining wall and site work. The board also discussed library book policies and the SHARP student survey.

• Approved Shoreline Middle School construction bid (5-0)
• Approved Wasatch Elementary retaining wall bid package #1 and alternates #1 & 2 (5-0)

Study Session, Public Hearing and Business Meeting

This combined study session, public hearing, and business meeting includes a public hearing on a proposed tax increase and budget. The board will also discuss construction updates, annual athletic participation, approval of the Utah Early Learning Plan, two large purchase requests (Lexia for $87,295 and Ellevation for $57,500), and a salary schedule adjustment for transportation drivers to address a shortage.

• Budget hearing and proposed tax increase
• Large purchase request for Lexia LETRS training using state funds ($87,295)
• Large purchase request for Ellevation software using state funds ($57,500)
• Salary schedule adjustment to attract more transportation drivers
• Approval of Utah Early Learning Plan for grades K-3

The board adopted the fiscal year 2022-2023 budget and a tax rate of 0.007323. Other approvals included the Utah Early Learning Plan, software purchases for reading and English language learning, and transportation salary adjustments.

• Approved FY 2023 budget and tax rate of 0.007323 (5-1)
• Approved Utah Early Learning Plan for 2022-2023 (6-0)
• Approved $87,295.00 purchase of Lexia software using state funds (6-0)
• Approved $57,500.00 purchase of Ellevation software using state Title III funds (6-0)
• Approved salary schedule adjustment for the transportation department (6-0)
• Approved June 14, 2022 and June 28, 2022 board minutes (6-0)
• Approved Personnel Report (6-0)
• Approved Home School, School Choice, and eSchool Report (6-0)

Study Session

The Provo City School District Board will hold a study session to discuss bids for Shoreline Middle School, review end-of-year survey results, and consider board goals and executive council requests. No votes will be taken; a business meeting in July will be needed to approve a bid for the school project.

• Discussion on bids for Shoreline Middle School, with approval to be sought at a July business meeting
• Review of end-of-year community survey results
• Executive Council presenting areas of need and concern for board support
• Board discussion and review of PCSD Board of Education goals

Executive Session, Study Session and Business Meeting

The Provo City School District board will hold a closed executive session to discuss personnel and real estate matters, then a study session to review policy updates, construction, fraud risk, attendance, curriculum adoption, and other items. In the business meeting the board will decide whether to adopt the McGraw Hill Wonders K‑6 English Language Arts program and approve a $798,337.74 purchase of the curriculum materials, along with several other approvals.

• Closed executive session to discuss personnel and real estate (UT Code 52.4.205)
• Policy updates: approval of policies 1420 and 1610
• Recommendation to adopt McGraw Hill Wonders K‑6 ELA curriculum
• Purchase request for K‑6 ELA curriculum materials totaling $798,337.74
• Approval of 2022‑23 Sex Education Curriculum Review Committee membership

The board approved the adoption and purchase of the McMillan/McGraw Hill’s Wonders instructional program for elementary English Language Arts. Other approved items included a fraud risk assessment, sex education committee membership, and professional development dates for the 2022-23 year.

• Approved purchase of McMillan/McGraw Hill’s Wonders K-6 ELA program for $798,337.74 (6-0)
• Approved adoption of McMillan/McGraw Hill’s Wonders K-6 ELA instructional program (6-0)
• Approved Policy 1420 regarding electronics and roll call voting (6-0)
• Approved fraud risk assessment (6-0)
• Approved Sex Education Committee Membership (6-0)
• Approved 2022-23 professional development dates and no work day (6-0)

Executive Session, Study Session and Business Meeting

The Provo City School Board meets for a closed executive session on negotiations and personnel, followed by a study session with updates on construction, teacher incentives, summer school, full-day kindergarten, budget reporting, attendance, and Camp Big Springs. Key discussions include staff recommendations to approve 2022-2023 School LAND Trust plans and a large technology purchase over $50,000. The board will also consider a proposed date for the Truth in Taxation hearing and discuss future meeting schedules. The business meeting will include votes on consent calendar items and other actions.

• Construction update from Facilities Director Mark Wheeler on district projects
• Effective Teachers in High Poverty Schools incentive program discussion (salary bonuses for qualifying teachers)
• Board to approve 2022-2023 School LAND Trust plans for each school
• Large purchase request for tech equipment at Spring Creek and Canyon Crest Elementary schools (over $50,000)
• Proposed date for Truth in Taxation hearing in August for budget approval

The board held a study session to discuss construction updates, budget reporting, and school programs. The business meeting focused on recognizing Teachers of the Year and outstanding classified employees. No final votes on funding or purchases were recorded in the provided text.

• Cancelled May 24th Study Session due to graduation and time constraints

Provo City Council and Provo School Board Joint Meeting 12pm

The Provo City Council and Provo School Board will hold a joint study session to discuss several topics. They will receive an update on construction projects at Timpview High School, Wasatch Elementary School, and Shoreline Middle School. Other discussions include safe routes to schools near Sunset View sidewalks, collaboration between city and district to support neighborhoods, tennis courts, and truth in taxation. No votes or decisions are scheduled; this is an informational meeting.

• Construction updates at Timpview High School, Wasatch Elementary School, and Shoreline Middle School
• Discussion of safe routes and sidewalks near Sunset View
• City-district collaboration to support struggling areas or schools
• Discussion of tennis courts
• Discussion of truth in taxation

The joint meeting consisted of a study session with no formal votes or decisions recorded. Members discussed school construction timelines, safe routes to schools, and potential collaboration on tennis courts.

Study Session and Business Meeting

The Provo City School Board will hold a study session to discuss the draft Diversity, Equity & Inclusion statement, review survey results for the Shoreline Middle School mascot, and receive a construction update. The business meeting will include employee recognitions, a school report from Provo High School, and public input. The consent calendar covers routine items including monthly financial reports and purchases over $50,000.

• Discussion of DEI statement draft (February 2022) posted for public comment
• Shoreline Middle School mascot survey results presentation
• Construction update from Director of Facilities Mark Wheeler
• Review of select legislative items from state, including Juneteenth legislation
• Consent calendar includes monthly financial report and purchases over $50,000

The Board of Education voted unanimously to adopt the district's Diversity, Equity, and Inclusion (DEI) statement. The board also approved the consent calendar, which included personnel and financial reports. Other discussions included construction updates and the impact of Juneteenth as a state holiday.

• Adopted PCSD DEI Statement (7-0)
• Approved March 15, 2022 board minutes (7-0)
• Approved March 29, 2022 board minutes (7-0)
• Approved personnel report (7-0)
• Approved home school, school choice, and eSchool report (7-0)
• Approved financial reports (7-0)

Study Session and Business Meeting

The board will discuss committee assignments, board training, and final NSBA preparation during the study session. In the business meeting, they will vote on approving a city agreement related to the BYU property on Locust Lane, which involves soil removal and site preparation assistance from Provo City. The agreement was drafted by district attorney Derek Marshall.

• Review of committee assignments and preparation for next year
• Board training from the Board Handbook
• Final NSBA preparation discussion
• Approval of city agreement with Provo City for soil removal and site preparation on BYU's Locust Lane property

The board approved an agreement with Provo City regarding soil removal and site preparation assistance for a real estate transaction with BYU on Locust Lane. The approval was granted on the condition that no material adjustments change the nature of the contract.

• Approved City Agreement for Locust Lane site preparation (5-0)

Closed Executive Session, Study Session and Business Meeting

The Provo City School Board will discuss a proposal to reinvest bond funds to earn up to $2.2 million instead of leaving them in lower-interest accounts. Other items include a city agreement for soil removal at Locust Lane, a large furniture purchase for the CAPS program, and the annual review of school fees for 2022-2023. The board will also consider redistricting adjustments and funding requests for next year's budget.

• City agreement with Provo City for soil removal and site preparation on Locust Lane as part of BYU real estate transaction
• Proposal to reinvest bond funds for new schools: estimated earnings of $1.7M-$2.2M vs. $200k-$400k
• Large purchase request for CAPS program furniture exceeding $50,000
• FY 2023 school fees review and adoption required by April 1
• Discussion of redistricting and new school assignments due to board boundary changes

Board Retreat and Business Meeting

The Provo City School District Board held a retreat and business meeting, discussing curriculum materials, the FY23 preliminary budget, and the capital budget. In the business meeting, the board voted to name the new middle school Shoreline Middle School with the Panthers mascot and blue and yellow colors.

• Curriculum materials discussion with proposed state legislation changes
• 2022-2023 preliminary budget outline presented for board input
• Proposed 2022-2023 capital budget overview
• DEI statement development discussed
• New middle school name (Shoreline) and mascot (Panthers) adopted via board vote

The board approved the name Shoreline Middle School, the Panthers mascot, and blue and yellow colors for the new middle school. Other sessions included discussions on curriculum, budgets, and a DEI statement, though no formal motions were made on those items.

• Approved name Shoreline Middle School, mascot Panthers, and colors Blue and Yellow (5-0)
• Selected April 26th for the rescheduled Joint Board Meeting

Closed Executive Session, Study Session and Business Meeting

The Provo City School Board holds a closed executive session for personnel and negotiations, followed by a study session to discuss multiple items including a bond sale scheduled for February 16, a review of school fees for the 2022-2023 year, input on city redistricting plans, a policy revision on electronic resources, and a questionnaire for a new middle school's name, mascot, and colors. No formal votes are taken during the study session; action items will be considered at the 7:00pm business meeting.

• Bond sale update: planned sale date February 16
• School fee review for 2022-2023; final approval expected in March
• Redistricting: board to select top three plans to recommend to city council
• Policy 4202 Electronic Resources revision discussed
• New middle school naming questionnaire results reviewed

The Board identified preferred redistricting plans to present to the city council and discussed updates to electronic resource fines and the school calendar. The board also narrowed down potential names and mascots for a new middle school to be used in a community questionnaire.

• Recommended redistricting plans 'Better Balance', 'New District Plans', 'Balanced Dixon', and 'Distributed Schools' to City Council
• Approved adjustments to Policy 4202 Electronic Resources to change minimum and maximum fines for damaged technology
• Proposed moving the October 2022 Fall Break to align with neighboring districts
• Designated March 4, 18, and 25 as teacher directed time or grading days
• Selected Shoreline, Footprinter, Dry Creek, and Horizon as name options for the new middle school questionnaire
• Selected Raptors, Panthers, Ducks, and Colts/Mustangs as mascot options for the new middle school questionnaire

Study Session and Business Meeting

The Provo City School Board held a study session and business meeting on January 25, 2022. In the study session, the board discussed Dixon Middle School for 60 minutes, board evaluation, and Policy 6900 (Funding Small District Schools). In the business meeting, the board voted to approve Policy 6900 and also approved a consent calendar including personnel reports, home school and school choice requests, and board minutes. The meeting was reconvened due to a publishing error in the previous meeting's agenda.

• Approval of Policy 6900 (Funding Small District Schools) after discussion in study session
• 60-minute discussion on Dixon Middle School
• Approval of consent calendar including personnel new hires and employee releases
• Approval of home school and school choice enrollment reports
• Reconsideration of votes from January 11 meeting due to agenda error

Executive Session, Study Session and Business Meeting

The Provo City School District Board will hold a study session to discuss several topics, including a potential move to self-fund health insurance, COVID-19 illness trends and possible online learning days, redistricting, and a policy update on funding small schools. The business meeting will include employee recognition, a school report from Provost Elementary, public input, and approval of a consent calendar with routine items.

• Discussion on self-funding district health insurance (Derek Anderson)
• COVID-19 update: superintendent requests authority to call online learning days up to three days at a time
• Redistricting presentation by Cliff Strachan, Provo City
• Policy review: Policy 6900 on funding small district schools
• Graduation speaking assignments for 2022 ceremonies

The board approved Policy 6900 following discussions on school boundaries, funding, and enrollment. Other business included selecting board speakers for 2022 graduations and reviewing community contribution reports.

• Approved Policy 6900 (Motion carried)
• Selected 2022 graduation speakers: McKay Jensen (Adult Ed), Rebecca Nielsen (Provo High), Jennifer Partridge (Timpview High), Nate Bryson (Independence High), and Teri McCabe (Fall Graduation)