Provo City School District public meetings in 2024

Study Session and Business Meeting

The Provo City School Board will hold a study session and business meeting on December 10, 2024. The study session includes first readings of policies on open enrollment, student residency, and assessment, as well as a proposed calendar for the 2026-2027 school year and a discussion of the Utah Fits All scholarship. During the business meeting, the board is expected to vote on policies for student reintegration plans and budget preparation.

• First reading of Policy 3118 (Open Enrollment), Policy 3160 (Student Residency), and Policy 4400 (Assessment and State Testing)
• Vote on Policy 3315 (Student Reintegration Plans) and Policy 6020 (Budget Preparation)
• Discussion of proposed 2026-2027 school calendar with three options (A, B, C)
• Large purchase requests: intercom systems for Provo Peaks and Amelia, and Into Math & Waggle K-5 licenses
• Discussion of the Utah Fits All Scholarship program

The Board approved large purchase requests for intercom systems and math licenses. It also approved the 2026-2027 school calendar and updates to the board handbook and district policies.

• Approved $415,029.26 for intercom systems at Provo Peaks and Amelia Earhart Elementary Schools (7-0)
• Approved $284,846.58 for Into Math and Waggle Licenses (7-0)
• Approved proposed 2026-2027 school calendar (7-0)
• Approved 2024-2025 school calendar changes to move last two days of school back 2 days (7-0)
• Approved updated board handbook (7-0)
• Approved new Policy 3315 Student Reintegration Plans (7-0)
• Approved updates to Policy 6020 Budget Preparation and Administration (7-0)
• Tabled 2025-2026 calendar changes and PHS Consultant RFP

Study Session, Business Meeting and Closed Executive Session

The board will hold a study session to discuss construction updates, Timpview High School funding, NWEA data, Camp Big Springs, and multiple policies including cell phone restrictions. At the 7pm business meeting, the board will vote on several policies: 4200 (electronic device restrictions), 4020/4021/4022 (curriculum, library, sensitive materials), 6110 (fundraising), 6810 (rental), 3165 (age at entrance), and more. The meeting also includes a public input period and recognition of Provo Way award recipients.

• Vote on Policy 4200 electronic device restrictions (cell phones)
• Discussion on Timpview High School construction next phase and funding
• Vote on policies 4020/4021/4022 (curriculum, library, sensitive materials)
• Consent calendar review including October 2024 board report and purchases over $50,000
• Public input period

The board approved several policy updates, including restrictions on electronic devices and guidelines for curriculum and sensitive materials. Members also discussed the potential use of a Municipal Building Authority Bond for Timpview High School construction.

• Approved Policy 4200: Electronic Device Restrictions (7-0)
• Approved updates to Policy 4020: Curriculum Adoption (7-0)
• Approved updates to Policy 4021: Library Media Materials (7-0)
• Approved updates to Policy 4022: Sensitive Materials (7-0)
• Approved Policy 6810: Rentals (7-0)
• Approved Policy 6110: Fundraising and Donations (7-0)
• Approved Policy 3165: Age at Entrance (7-0)
• Approved Consent Calendar including personnel and financial reports (7-0)

Closed Executive Session, Study Session and Business Meeting

The Provo City School District Board will meet for a closed executive session, study session, and business meeting. At the business meeting, the board will vote on updated Policy 6110 Donations and Fundraising and new Policy 4158 Non-Enrolled Student Participation in District Activities. The study session includes discussion of the annual audit, policy reviews, and a community meeting planning for Dixon.

• Closed executive session to discuss personnel, real estate, and negotiations (UT Code 52.4.205).
• Study session includes annual audit and financial report discussion.
• Policy review: updated Rental Policy 6810 (1st reading), updated Donations and Fundraising Policy 6110 (vote in business meeting), new Non-Enrolled Student Participation Policy 4158 (vote in business meeting).
• Business meeting action: vote to approve updated Policy 6110 Donations and Fundraising.
• Business meeting action: vote to approve new Policy 4158 Non-Enrolled Student Participation in District Activities.

The board approved an updated policy regarding donations and fundraising and a new policy concerning non-enrolled student participation in district activities. The board also reviewed an annual audit and discussed planning for a Dixon community meeting.

• Approved updated Policy 6110 Donations and Fundraising (7-0)
• Approved new Policy 4158 Non-Enrolled Student Participation in District Activities (7-0)
• Convened closed executive session to discuss personnel, real estate, and negotiations (7-0)

Study Session and Business Meeting

The board will hold a study session to discuss policy changes including first readings of a cell phone policy and curriculum materials policies, and second readings of policies on board powers, school closures/boundary changes, and school safety. The business meeting will consider a consent calendar with routine approvals, receive a school report from Rock Canyon Elementary, and recognize employees with Provo Way Awards. No final votes on the discussed policies are expected during the study session.

• First reading of Policy 4200 on electronic devices/cell phones
• Second readings of Policy 1005 (Board Powers), 1450 (Closures and Boundary Changes), and 6800 (School Safety Specialist)
• First readings of Policies 4020 (Curriculum Adoption), 4021 (Library Materials), 4022 (Sensitive Materials), and 4006 (Student Travel)
• Wasatch Elementary School Trustlands Plan Amendment discussion
• District Report Card update with end-of-level state assessment data

The board approved a fund reallocation for Wasatch Elementary's Trustlands Plan and passed three policy updates regarding board powers, school closures, and security specialists. The board also approved the consent calendar, including financial and personnel reports.

• Approved Wasatch Elementary Trustlands Plan Amendment (6-0)
• Approved Policy 1005 Board Powers and Duties (6-0)
• Approved Policy 1450 Closures and Boundary Changes (6-0)
• Approved Policy 6800 School Safety and Security Specialist (6-0)
• Approved Consent Calendar including financial and personnel reports (6-0)

All Day Board Meetings

The board is conducting a series of study sessions to discuss updates to personnel, student, and curriculum policies. The meeting includes a review of public survey results regarding a proposed cell phone policy and progress on a boundary and feasibility study.

• Discussion of public survey results for a proposed district cell phone policy
• Review of policies regarding school boundaries, closures, and athletic participation
• Purchase requests over $50,000 for a maintenance truck, employee assistance program, window film, and Timpview High change orders
• Second public reading of a performing arts fee change for Centennial Middle School
• Discussion of a boundary and feasibility study conducted by an outside company

The board approved several policy updates regarding interscholastic athletics, sex-designated athletic activities, and the dismissal of the Superintendent and Business Administrator. Other updates were approved for staff holidays and the reporting of substantial threats. The board also discussed construction updates and facility needs for Dixon and Timpanogos High School.

• Approved updated Policy 4151 Interscholastic Athletic Participation (6-0)
• Approved new Policy 4155 Participation in Sex-Designated Athletic Activities (6-0)
• Approved updated Policy 1509 Superintendent Dismissal (6-0)
• Approved updated Policy 1529 Business Administrator Dismissal (6-0)
• Approved updated Policy 5330 Holidays (6-0)
• Approved new Policy 3231 Reporting Substantial Threats (6-0)

Study Session and Business Meeting

The Provo City School District Board will hold a study session and business meeting. In the business meeting, the board will vote on multiple student travel requests (e.g., THS Ballroom to Costa Mesa, PHS Dance to CA) and large purchases over $50,000, including scoreboards for high schools and Canyon Crest landscaping. The study session will also discuss policy revisions (6000 series, 7050), a website compliance complaint, and the strategic plan.

• Vote on six student overnight travel trips requiring board approval (e.g., THS Ballroom to Costa Mesa, SMS History to Boston)
• Large purchase requests: scoreboards for high schools and Canyon Crest Landscaping (pre-approval over $50,000)
• Policy review and potential approval of policies 6060, 6210, 6212 (financial, purchasing, procurement) and 7050 (School Community Council)
• Discussion of Amendment A position and strategic plan final copy
• Presentation on website compliance officer and OCR complaint

The board approved several student travel requests and two large purchase requests for school facilities. It also approved updates to four district policies regarding auditing, purchasing, construction procurement, and school community councils.

• Approved $926,698 for Timpview and Provo High School scoreboards (7-0)
• Approved $71,500 for Canyon Crest Elementary School landscaping (7-0)
• Approved student travel for THS Ballroom, THS Dance, THS Orchestra/Choir, SMS Boston, and PHS Dance/AP Art
• Denied student travel for PHS and THS Indoor Percussion (0-7)
• Tabled fee schedule change for CMS performing arts (7-0)
• Approved Policy 6060 Audit Policy (7-0)
• Approved Policy 6210 Purchasing Policy (7-0)
• Approved Policy 6212 Procurement of Construction and Policy 7050 School Community Council

Executive Session, Study Session and Business Meeting

The board will discuss a draft of the District Strategic Plan and review several policy updates required by new legislation. The meeting includes a business session to vote on these policies, large purchase requests, and overnight student travel.

• Policy votes: Sensitive Materials (4022), Student Surveys (7140), Board Member Code of Ethics (1600), Student Threat Assessment, and School Resource Officers (SRO)
• Large purchase requests: Boundary Study Company, Nursing Contract with Utah County Board of Health, and High School scoreboards
• Student travel requests: CMS 7-8th grade Theater to NY (April 2025) and CMS 7-8th grade History Students to Boston (June 2025)
• Review of Communicable Diseases and School Safety and Emergency procedures
• Discussion of student fees for Centennial performing arts

The Board approved several district policies regarding sensitive materials, student surveys, and school safety. It also authorized two large purchase requests for nursing services and a boundary study, and approved two student trips for Centennial Middle School.

• Approved Policy 4022 Sensitive Materials (6-0)
• Approved Policy 7140 Student Surveys (6-0)
• Approved Policy 1600 Board Member Code of Ethics (6-0)
• Approved Policy 3235 Student Threat Assessment (6-0)
• Approved Policy 7225 School Resource Officers (6-0)
• Approved $142,838 Boundary and Feasibility Study Contract (6-0)
• Approved $900,000 nursing contract with Utah County Board of Health (6-0)
• Approved Centennial Middle School trips to Boston and New York City (6-0)

Closed Executive Session, Study Session and Business Meeting

The Provo City School Board will convene a closed executive session to discuss procurement and litigation, followed by an open study session. During the study session, the board will receive a construction update on multiple schools (Shoreline, Wasatch, THS, Canyon Crest), review several policies (cell phone, sensitive materials, electronic meetings, conflicts of interest, student surveys, kindergarten readiness, half-day kindergarten), consider a boundary and feasibility study recommendation, and discuss large purchase requests for parking lot infill at Timpview High School and pre-construction costs for Wasatch. The business meeting portion of the agenda is not detailed in the provided text.

• Construction update on Shoreline, Wasatch, THS, Canyon Crest
• Policy review: cell phone policy in response to governor's request
• Boundary and feasibility study recommendation
• Large purchase request: parking lot structural infill at THS
• Large purchase request: pre-construction cost for Wasatch

The Board approved updates to policies regarding electronic meetings, financial conflicts of interest, kindergarten readiness, and kindergarten half-days. The Board also approved the Utah Early Learning Plan and a large purchase request for the Timpview High School parking lot. One policy regarding student surveys was tabled.

• Approved Policy 1420: Electronic Meetings (7-0)
• Approved Policy 1630: Disclosures and Financial Conflicts of Interest (7-0)
• Tabled Policy 7140: Student Surveys
• Approved Policy 3170: Kindergarten Toilet Training (7-0)
• Approved Policy 3005: Kindergarten Half Day (7-0)
• Approved Utah Early Learning Plan (7-0)
• Approved $306,154 for THS parking lot structural infill (7-0)

Study Session

The Provo City School District will hold a study session at Shoreline Middle School on July 29, 2024. The agenda focuses on a discussion with legislators about education topics and includes a tour of the new Shoreline Middle School at 1201 West 890 South. The meeting lists only procedural motions to convene and adjourn, with no binding decisions scheduled.

• Discussion with legislators regarding education topics
• Tour of the new Shoreline Middle School at 1201 West 890 South
• Procedural motions to convene and adjourn the study session

The board held a study session to discuss district successes, challenges, and legislative concerns. No formal votes or policy decisions were made during the session.

Closed Executive Session, Study Session and Business Meeting

The board will hold a closed executive session for procurement discussion, followed by a study session to review policies, the FY24 budget, and boundary changes. During the business meeting, the board is scheduled to vote on revised Policy 5280 (disciplinary action), the final FY24 budget, and a mental health screener required by state law. The agenda also includes discussion of Camp Big Springs survey results and boundary adjustments at Osprey Towns Park and Heather Lane.

• Approval of revised Policy 5280 (disciplinary action) after second reading
• Approval of final FY24 budget
• Approval of mental health screener (mandated by recent legislation, deadline July 1)
• Discussion of boundary changes for Osprey Towns Park and Heather Lane
• Closed executive session for procurement (UT Code 52.4.205)

The board approved the final FY24 budget, a revised disciplinary action policy, and the use of a state-approved mental health screener. New school boundaries were established for Osprey Towns Park and Heather Lane. The board also updated secondary school board assignments for the next two years.

• Approved revised Policy 5280 Disciplinary Action (5-0)
• Approved final FY24 Budget (5-0)
• Approved use of state Mental Health Screener (5-0)
• Approved Osprey Towns Park boundary for Franklin Elementary School (5-0)
• Approved Heather Lane boundary for Sunset View Elementary (5-0)
• Updated secondary school board assignments for a two-year term

Study Session

This is a study session for the Provo City School District board. The main item is a discussion of facilities, including information on the Dixon site, MTECH programs, and the CAPS Tech Center proposal. No votes or decisions are scheduled; the session is for information and discussion only.

• Discussion of Dixon Site information
• Discussion of MTECH programs
• Discussion of CAPS Tech Center proposal

The board held a study session to discuss the future use of the Dixon, Grandview, and Timpanogos sites. Members expressed a preference for a new building at the Dixon site to house CTE, Adult Ed, and CAPS programs, though no formal votes were taken on these proposals.

• Convened Study Session (Approved)
• Adjourned Study Session (Approved)

Closed Executive Session, Study Session, Public Hearing, and Business Meeting

The Provo City School District board meets for a closed executive session, study session, two public hearings, and a business meeting. The board will hold public hearings on the FY2025 budget and on proposed boundary changes for Heather Lane and Osprey Park. In the study session, they will review policies (privacy, GRAMA, culture, sensitive materials, termination), receive a construction update, discuss collective bargaining agreements, and a first reading of the strategic plan.

• Public hearing on FY2025 budget
• Public hearing on boundary changes for Heather Lane and Osprey Park
• Review of policies: Privacy, GRAMA, Statement of Culture and Inclusion, Sensitive Materials, Termination Policy 5280
• Discussion and approval of collective bargaining agreements with employee associations
• First reading of the strategic plan

The Board of Education and Municipal Building Authority approved the FY 24-25 budget and collective bargaining agreements for PEA and PESP employees. The board also adopted policies regarding student privacy and records access management. A statement of culture and belonging was approved.

• Approved FY 24-25 budget (6-0)
• Approved Collective Bargaining Agreements for PEA and PESP (6-0)
• Approved Policy 3305 Student Privacy Plan (6-0)
• Approved Policy 7040 Records Access Management - GRAMA Policy (6-0)
• Approved Statement of Culture and Belonging (6-0)
• Approved May 14, 2024 Board Minutes via Consent Calendar (6-0)

Study Session and Business Meeting

The Provo City School Board held a study session and business meeting. In the business meeting, the board voted unanimously to approve the Franklin Elementary CSI Plan for 2024-25 and a boundary resolution addressing recent legislation and city changes. The study session included discussions on bus route and courtesy stop changes, boundary proposals for Heather Lane and Osprey Towns Park, large purchase requests over $50,000 (PowerSchool modules, NWEA, equipment), and a budget update for FY 2024-25.

• Approved Franklin Elementary CSI Plan (unanimous)
• Approved boundary resolution regarding recent legislation and city changes (unanimous)
• Discussed proposed boundary changes for Heather Lane and Osprey Towns Park; public hearings set June 11, possible final approval June 25
• Discussed large purchase requests: PowerSchool modules, NWEA assessment, makeup air unit for Spring Creek Elementary, transformer for Timpview High School, portable for Grandview site
• Discussed bus route and courtesy stop changes; reviewed feedback from four community facilities meetings

The board approved several large equipment and software purchases and the Franklin Elementary CSI plan. A boundary resolution to reclaim PHS land was also passed. The board discussed construction updates and upcoming public hearings for boundary changes.

• Approved Franklin Elementary CSI Plan (6-0)
• Approved boundary resolution to capture PHS land (6-0)
• Approved PowerSchool Modules purchase for $201,160.02 (6-0)
• Approved NWEA assessment purchase for $199,116 (6-0)
• Approved Spring Creek Elementary makeup air unit for $200,000 (6-0)
• Approved THS concessions building transformer for $53,591.77 (6-0)
• Approved Grandview portable purchase for $175,664 (6-0)

Closed Executive Session, Study Session and Business Meeting

The Provo City School District Board holds a closed session at 3pm for litigation, real estate, and security, followed by a public study session at 5pm and business meeting at 7pm. Key discussions include second reading of a micromobility policy, first reading of a cell phone policy, first reading of the budget, updates on Chromebooks and Google changeover, and a Land Trust Plan amendment for Provo Peaks. The business meeting will include recognition of employees and awards, and likely votes on items discussed in the study session.

• Second reading of Micromobility Policy and first reading of Cell Phone Policy
• Budget first reading presented by Business Administrator Devyn Dayley
• Chromebook update on summer maintenance needs
• Google changeover update for summer transition
• Land Trust Plan amendment for Provo Peaks requiring board approval

The board approved a new micromobility policy and an amendment to the Provo Peaks Land Trust Plan. Members also recognized various employees and student board members with awards and scholarships.

• Approved Micromobility Policy 7270 (7-0)
• Approved Provo Peaks Land Trust Plan amendment (7-0)
• Approved Board Minutes from 4.16.24, 4.25.24, and 4.30.24 (7-0)
• Approved Personnel Report (7-0)

Closed Executive Session, Study Session and Business Meeting

The Provo City School Board will hold study sessions and a business meeting to discuss and vote on several items, including a construction update, Camp Big Springs report, policy revisions, a NWEA and PowerSchool assessment proposal, an amended belonging statement following recent legislation, strategic planning, the district budget, a boundary study for Heather Lane and Osprey Park, and approval of School Land Trust and Improvement Plans. Public input is scheduled during the business meeting.

• Discussion and possible approval of NWEA and PowerSchool assessment software purchase request
• First reading of amended Belonging Statement due to recent legislative changes
• Boundary study discussion for Heather Lane, Osprey Park, and districtwide efficiency
• Vote on School Land Trust Plans and School Improvement Plans for multiple schools
• Budget report from Business Administrator Devyn Dayley

The board approved a districtwide boundary study and specific studies for Heather Lane and Osprey Towns Park. Additionally, the board approved School Land Trust and School Improvement plans and two operational policies regarding time, effort, and fixed asset capitalization.

• Approved School Land Trust and School Improvement plans (7-0)
• Approved Policy 6022 Time and Effort (7-0)
• Approved Policy 6120 Fixed Asset Capitalization Policy (7-0)
• Approved boundary study for Heather Lane (7-0)
• Approved Osprey Towns Park Boundary Study (7-0)
• Approved a Districtwide Boundary Study (7-0)

1:00pm Closed Executive Session

The Provo City School District board is meeting in a closed executive session to discuss negotiations under Utah Code 52.4.205. The agenda consists solely of procedural items: welcome, roll call, and motions to convene. No substantive decisions or public discussions are scheduled.

• Closed executive session for negotiations

12:00pm Joint Provo City Council and Provo City School District Board of Education Meeting

The Provo City Council and School Board hold a joint study session to discuss school district updates including restructuring, a missing sidewalk on 200 W, a boundary study, safe routes to new schools, and budgeting for Provo areas in Alpine and Nebo district boundaries. City council will also update on truth in taxation and progress on dog poop efforts. No formal decisions are scheduled.

• Discussion of missing sidewalk on 200 W near the softball field
• School district boundary study
• Safe routes to new schools
• Truth in taxation update from city council
• Progress on dog poop efforts

The joint meeting consisted of a study session and informational updates. No formal votes or policy decisions were recorded; the session focused on district restructuring, boundary studies, and city-school coordination on sidewalks and dog waste.

• Discussed school district restructuring to reduce administration and support teachers
• Discussed delayed sidewalk installation on 200 W due to Fox Field use
• Proposed coordination between PCSD and city for dog waste education and enforcement
• Planned community meeting nights for May 1, 6, 15, and 16 regarding district facilities
• Initiated a boundary study to evaluate resource use (last conducted in 2006)
• Discussed realigning Provo City town lines with Alpine and Nebo districts
• Proposed increasing future joint meetings to 2 hours

Closed Executive Session, Study Session and Business Meeting

The Provo City School District board will hold a closed executive session for personnel and procurement, followed by a study session and business meeting. Key discussion items include adopting a new English Language Arts curriculum for grades 6-12 (StudySync), reviewing policies on student board members and micromobility, and discussing boundary updates due to new construction. The board will also consider large purchase requests, including the curriculum purchase over $50,000.

• Adoption of McMillan/McGraw Hill's StudySync instructional program for grades 6-12 ELA (purchase over $50,000)
• Vote on Policy 1110: Student Officers on the Board
• First reading of Policy 7270: Micromobility
• Boundary clarification for Heather Lane and Osprey Park due to new construction
• Construction community meeting dates: May 1-16 at Centennial, Provo High, Edgemont, Dixon

The board approved Policy 1110 regarding student officers on the board and the creation of a combined Nutrition Services and CTE position. Members also discussed preliminary budget projections and construction updates for several school sites.

• Approved Policy 1110 Student Officers on the Board (7-0)
• Approved addition of combined Nutrition Services and CTE position (7-0)
• Decided to move forward with immediate boundary issues on Heather Lane and Osprey Development

All Day Board Meetings

The Provo City School District board met to approve district purchases and review policies affecting school operations and student transportation. The board approved a $91,310 Centennial Painting Project and a Chromebook replacement purchase. The board also discussed boundary discrepancies causing transportation issues for Spring Creek, Sunset View, and Franklin schools, and reviewed a proposed unified cell phone policy for staff and students.

• Approval of $91,310 for the Centennial Painting Project
• Approval of IHS Land Trust Amendment to fund 12 Chromebook sets
• Discussion of boundary discrepancies for Spring Creek, Sunset View, and Franklin schools
• Review of a unified cell phone policy for teachers and students
• Updates on Timpview school rebuild, roof repairs, and Camp Big Springs construction

The board held a series of study sessions and a business meeting to review construction needs at Timpview High School and the impact of House Bill 269 on DEI statements. The board directed a policy committee to develop a new cell phone policy and discussed upcoming Chromebook upgrades. The business meeting was interrupted before the final vote on the IHS Land Trust Amendment was recorded.

• Appointed Devyn Dayley as official Business Administrator
• Directed policy committee to develop a cell phone policy for student and parent feedback
• Convened closed executive session to discuss negotiations and real estate (6-0)

Closed Executive Session, Study Session and Business Meeting

The Provo City School Board will hold a study session and business meeting. Items include a second reading of FY25 school fees, review of large purchase requests over $50,000, and policy revisions on student travel and student board members. The board will also receive updates on construction, AVID program, legislative recap, and payroll auditing. The business meeting includes employee recognitions and a school report from Timpanogos Elementary.

• Second reading of FY25 school fees for high schools and middle schools
• Large purchase requests: intercom equipment for Timpanogos and Lakeview, special education accessible vehicle, network switches, and district-wide cameras (partly grant-funded)
• Final reading of Student Travel Policy and Language Access Policy
• First reading of Student Board Member and Student Advisory Council policy
• Employee recognitions: National Board Certification and Provo Way Awards

The board approved multiple large purchase requests for school infrastructure and a specialized vehicle. They also adopted updated policies regarding language access and student travel.

• Approved $154,443.63 for replacement intercom systems at Timpanogos and Lakeview elementary schools (6-0)
• Approved $63,608.50 for a handicapped accessible vehicle (6-0)
• Approved $292,224.58 for network switches for Shoreline and Wasatch (6-0)
• Approved Language Access Policy (6-0)
• Approved Student Travel Policy with a 45-day approval deadline (5-1)

3:30pm Closed Executive Session

This is a closed executive session of the Provo City School District board, with no public access. The agenda consists entirely of procedural items: welcome, roll call, and motions to convene a study session and a closed executive session to discuss personnel under Utah Code 52.4.205.

• Closed meeting with no public viewing or access
• Discussion of personnel matters under UT Code 52.4.205
• Procedural motions to convene study session and closed executive session

The board convened a closed executive session to discuss personnel matters under UT Code 52.4.205. No substantive decisions or votes were recorded in the minutes.

Copy of Study Session and Business Meeting

The district will hold a study session followed by a business meeting. The agenda includes a construction update, policy review, and the approval of policies.

• Construction Update
• Policy Review with Superintendent Wendy Dau
• Approval of Policies

Copy of Study Session and Business Meeting

The Provo City School District Board will hold a study session and business meeting. The study session includes a 15-minute construction update and a policy review led by the superintendent. The business meeting includes a public input period and a vote on approving policies.

• Construction update (15-minute presentation)
• Policy review led by Superintendent Wendy Dau
• Approve policies (action item in business meeting)
• Public input period during business meeting
• Pledge of Allegiance

Closed Executive Session, Study Session and Business Meeting

The board will hold a study session and business meeting to discuss district construction, a proposed RDA for the NOORDA project, and a pilot automated attendance program at Provo High School. The session includes reports on district restructuring and AVID programs.

• Purchase request for Timpview HS Turf: $554,385
• Discussion on proposed RDA for NOORDA project
• Pilot program for automated attendance at Provo High School
• PTIF Resolution to update approved system users
• Closed executive session regarding real property and personnel

The board approved a purchase request for turf replacement at Timpanoghs High School and passed a resolution to update approved users for the Public Treasurer's Investment Fund. The board also tabled a report on AVID plans at the secondary level.

• Approved $554,385 for THS turf replacement (6-0)
• Approved PTIF Resolution to update system users (6-0)
• Tabled report on AVID plans at secondary level

Closed Executive Session, Study Session and Business Meeting

The Provo City School Board will meet in closed executive session for personnel, followed by a study session discussing the first reading of 2024-25 school fees, inclusive learning environment and language access policies, construction updates, large purchases over $50,000, and strategic planning. The business meeting includes a vote on student travel for Timpview High and Centennial Middle students to national competitions in Washington DC, along with approval of the consent calendar.

• First reading of 2024-25 school fees for all district schools
• Vote on student travel for Timpview High and Centennial Middle students to national competitions in Washington DC
• Discussion of inclusive learning environment policy (2nd reading) and language access policy (1st reading)
• Large purchase requests: maintenance truck, Google Education Platform, asphalt escalation at Shoreline
• Construction update on active projects including Timpview next phase

The board directed plans to rebuild the Administration, Fine Arts, and East Wing portions of Timpview High School and ordered a structural study of the cafeteria. Several large purchase requests and a new inclusive learning policy were also approved.

• Directed rebuilding of THS Administration, Fine Arts, and East Wing portions
• Ordered structural study of THS cafeteria
• Approved student travel for CMS and THS to National Science Bowl Competition (7-0)
• Approved Policy 3330 Inclusive Learning Environments (7-0)
• Approved $65,770.16 purchase for maintenance truck (7-0)
• Approved $55,462.00 purchase for Google Education Platform (7-0)
• Approved $51,546.00 purchase for asphalt escalation at Shoreline (7-0)

Closed Executive Session

This is a procedural meeting of the Provo City School District Board of Education for a closed executive session. The board will convene and then move into a closed session to discuss personnel matters under Utah Code 52.4.205. No public decisions or discussions are scheduled.

• Motion to convene a study session
• Motion to convene a closed executive session for personnel discussion (UT Code 52.4.205)
• Roll call and welcome by President Rebecca Nielsen

Closed Executive Session, Study Session and Business Meeting

The Provo City School District Board will hold a closed executive session for personnel, followed by a study session and business meeting. During the business meeting, the board will vote on three large purchase requests: asbestos abatement ($123,195), a box truck for nutrition services ($103,599), and a technology upgrade. The study session includes discussions on FTE allocation, fee schedule changes, a potential Google suite upgrade, and a new communication platform for multilingual families.

• Consideration to approve large purchase request for asbestos abatement at Timpview High School ($123,195)
• Consideration to approve large purchase request for a box truck for food services ($103,599)
• Consideration to approve large purchase request for technology (amount unspecified)
• Discussion on FTE allocation and systematic approach to allocating resources
• Discussion on potential Google suite upgrade (to be voted on in February)

The board approved three large purchase requests for facility maintenance, nutrition services, and technology. The board also issued a directive to the district to establish a district-wide system and policy for AI use.

• Approved $123,195.00 for asbestos abatement (7-0)
• Approved $103,599.00 for a nutrition box truck (7-0)
• Approved $158,940.00 for technology equipment and installation at Sunset View and Timpanogos (7-0)
• Directed district to support AI by creating a district-wide policy and including it in the strategic plan

5:00pm Closed Executive Session for the Purpose of Discussing Personnel (UT Code 52.4.205)

The Provo City School District board is holding a closed executive session under UT Code 52.4.205 to discuss personnel issues. No public business or votes on substantive items are on the agenda.

• The only agenda items are procedural: welcome, roll call, motion to convene study session, and motion to convene closed executive session.

The board convened a closed executive session to discuss personnel matters. No substantive decisions or vote outcomes were recorded in the minutes.

• Convened closed executive session for personnel discussion

Closed Executive Session, Study Session and Business Meeting

The board will discuss and potentially approve first readings of three policies: Inclusive Learning Environments (rewrite), Student Travel, and E-Bike/Scooter. Also up for discussion: future rebuild of Timpview High School Arts Wing, an agreement for East Bay Post High extra space, and next steps for the Dixon site. The business meeting will include approval of the 2024 board meeting calendar and consent calendar items.

• First reading of Inclusive Learning Environments policy rewrite
• First reading of Student Travel policy and E-bike policy
• Future rebuild of Timpview High School Arts Wing (information gathering only)
• Agreement for extra building space for East Bay Post High
• Amendment to Spring Creek Trust Lands Plan

The board approved the 2024 meeting schedule and an amendment to the Spring Creek Elementary Land Trust plan. Members also directed the development of full plans for several Timpanogos High School facility areas and scheduled community feedback meetings for the Dixon site.

• Approved Spring Creek Land Trust plan amendment (6-0)
• Approved 2024 board meeting schedule (6-0)
• Approved Consent Calendar items, including board minutes and personnel report (6-0)
• Directed full plans and assessment for THS Arts Wing, Administration Area, Cafeteria, and I-Wing