Fairfax County Public Schools public meetings in 2022

Special School Board Meeting

The Fairfax County School Board will discuss and potentially approve amendments to the approved FY 2022 year-end and carryover request. The board will consider appropriating remaining FY 2022 funds based on committed expenses and suggestions.

• Amend FY 2022 Year-End and Carryover Request — discussion and possible approval of amendments to carry over remaining funds

The School Board approved amendments to the FY 2022 Carryover Request. This funding includes emergency projects at Pearson, Auburn, Pierce, and FHS, roof projects at Cedar Lee and Marshall, construction funds for TMS, and the purchase of three air-conditioned buses.

• Adopted the meeting agenda (5-0-0)
• Approved amendments to the FY22 Carryover Request (5-0-0)

Special School Board Meeting

The School Board will discuss and vote on issuing a one-time cash bonus to employees using state funds, and consider amending the FY 2022 year-end carryover to remove a previously approved bonus. The items will first be moved from information to action, then voted on.

• Consider amending FY 2022 year-end carryover to remove the one-time bonus
• Discuss and vote on a one-time cash bonus to employees using state funding
• Move information items 2.1 and 2.2 to action for voting

The School Board approved one-time bonuses for employees using state funds from the FY23 budget. The board decided not to use general fund dollars for these bonuses to keep them available for emergencies. A follow-up meeting was scheduled for December 19 to discuss FY2022 carryover funds.

• Approved one-time bonuses of $780 for full-time permanent employees, $450 for temporary full-time employees and long-term subs, and $250 for part-time permanent employees (3-2-0)
• Approved funding for bonuses using state funds not to exceed $1,687,426 from the FY23 budget (3-2-0)
• Adopted the agenda as written (unanimous)
• Scheduled a meeting for December 19, 2022, to discuss FY2022 carryover funds

Finance Committee Meeting

The Finance Committee will meet to approve the agenda and prior meeting minutes, receive information on grants applied for (totaling $121,014.95), and hear updates on the Financial Management Report, Health Insurance Fund, and budget amendments from November 9 to December 8, 2022. No action on these items is scheduled; they are for discussion and information only.

• Grant applications: No Kid Hungry ($24,134), VDOE Active Learning Grant PreK-Grade 2 ($34,930.95), Path Foundation grants for FHS Agricultural Department ($25,000), FHS Calm Room ($1,950), and Pharmacy Tech ($35,000)
• Financial Management Report update as of November 30, 2022
• Health Insurance Fund & Claims Data Report for month ending October 2022
• Summary of budget amendments from November 9 to December 8, 2022

The committee approved the meeting agenda and the minutes from the November 14, 2022, meeting. Ms. Litter-Reber signed several budget amendments presented by Ms. Sandlin. The committee also reviewed financial and health insurance reports.

• Approved meeting agenda
• Approved 11/14/22 meeting minutes
• Approved budget amendments from November 9 – December 8, 2022

School Board Meeting

The School Board will consider revisions to Policy 6-5.6 on instructional and supplementary materials, incorporating state-required language on sexually explicit materials. The board will also receive updates on middle school cohort changes, a request to add an ESL interpreter and additional ESL teachers, and information on the student wellness policy.

• Approval of revisions to Policy 6-5.6, Instructional and Supplementary Materials, incorporating Virginia Department of Education model language on sexually explicit materials
• Request to add one full-time ESL Interpreter position ($60,589 with benefits) for the southern end of the county
• Request to add two ESL teachers and one bilingual instructional assistant to serve rising English Learner population
• Update on Cedar Lee and Taylor Middle School student cohort assignments for the 2023-2024 school year
• Information on 'Rev Your Bev' program and potential revisions to Student Wellness Policy 7-5.7

The School Board approved a consent agenda including personnel recommendations, monthly bills, and a legislative revision to the instructional materials policy. The board also approved a settlement agreement for a personnel matter following a closed session.

• Approved legislative revision to Policy 6-5.6, Instructional and Supplementary Materials (5-0-0)
• Approved November 14 and November 30, 2022 meeting minutes (5-0-0)
• Approved monthly bills and payroll (5-0-0)
• Approved personnel recommendations for 43 new/newly hired positions and 11 resignations/retirements (5-0-0)
• Approved settlement agreement in personnel matter #2413 (5-0-0)
• Tabled request for one full-time ESL Interpreter position to January consent agenda
• Tabled request for two ESL Teachers and one Bilingual Instructional Assistant to January consent agenda
• Tabled 2023-2024 and 2024-2025 school year calendars to January consent agenda

Building Committee Meeting

The Fairfax County Public Schools Building Committee will receive updates on several school facility projects, including the Taylor Middle School renovation and Cedar Lee Middle School expansion. The committee will also hear reports on security vestibules, HVAC replacement grants, and the CMP/CASH CIP. The only action item is approval of minutes from the October 26 meeting.

• Update on Taylor Middle School Renovation Project
• Update on Cedar Lee Middle School Expansion
• Update on security vestibules status
• Update on HVAC Replacement and Improvement Grant projects
• Update on MM Pierce water cooling tower status

The committee approved the removal of school clocks for principals who requested it. Members also agreed that a 20 percent fee from facility rentals should go to facilities to cover supply costs, pending discussion with principals. The committee determined there is no funding for vape detectors.

• Approved minutes of October 27, 2022 meeting
• Approved removal of school clocks for principals who requested removal
• Agreed to 20 percent facility rental fee for supplies (pending principal discussion)
• Denied vape detector project due to lack of funding

Personnel Committee Meeting

The Fairfax County Public Schools Personnel Committee is considering two requests: adding one ESL interpreter for Spanish-speaking families in the southern end of the county, and adding two ESL teachers plus one bilingual instructional assistant to serve the growing English Learner population and remain in compliance with Virginia Standards of Quality. The interpreter position costs $60,589; the teachers and assistant cost $207,000.

• Request to add one ESL Interpreter position ($60,589) for families with Spanish as home language in southern county
• Request to add two ESL Teachers ($162,000) and one Bilingual Instructional Assistant ($45,000) to serve current and anticipated EL growth
• Committee also sets next meeting date for January 12, 2023

The Personnel Committee unanimously approved the addition of one full-time interpreter, two ESL teachers, and one bilingual instructional assistant. These positions are grant funded until June 2024. The items will be added to the December 12, 2022, School Board Agenda as information items.

• Approved one additional full-time Interpreter position (unanimous)
• Approved two additional ESL Teachers (unanimous)
• Approved one Bilingual Instructional Assistant (unanimous)

School Board Planning Summit

At this planning summit, the School Board will receive updates on middle school renovations, support services challenges, enrollment, and a policy revision on instructional materials. The board will also discuss goals and the timeline for the FY 2024 budget, providing direction to staff. Additionally, they will hear school quality survey results and student services updates.

• Update on Cedar Lee and Taylor Middle School renovation projects
• Discussion of rising costs in support services (building materials, parts, labor)
• Enrollment update as of September 30, 2022
• Review of proposed revisions to Policy 6-5.6 on Instructional and Supplementary Materials (VA model policy)
• FY 2024 budget calendar, goals, and Capital Improvement Plan discussion

The School Board adopted the meeting agenda and reviewed preliminary FY 2024 budget scenarios, including a potential 5% raise for full-time staff that would leave a $5.8 million deficit. Administration presented reports on aging facilities, bus fleet failures, and enrollment growth in special education and English learner populations. No final budget or policy votes were taken during the session.

• Adopted the agenda (5-0-0)
• Voted unanimously to recess and reconvene the meeting

School Board Meeting

The School Board will consider a consent agenda including approval of a $105,956 Health Workforce Grant for nurse retention and a $35,000 Path Foundation Grant for a family engagement summit. Also up for vote is the Fauquier High School Agriculture Plan Resolution to convert campus areas into a working farm. The board will receive information on a resolution honoring outgoing member Vinny Gallo and the Timberfence Parkway Trail Phase II project.

• Fauquier High School Agriculture Plan Resolution to create a working farm with pole barn, fencing, and gardens
• Health Workforce Grant of $105,956 for nurse retention
• Path Foundation Grant of $35,000 for the National Family Engagement Summit
• Appointment of Megan Burnham to the Special Education Advisory Committee
• Personnel actions: 1 principal, 1 teacher, multiple support staff hired; 1 teacher and 1 food service associate retired; 4 teachers resigned

The School Board approved a consent agenda including personnel recommendations, grants, and the FHS Agricultural Plan Resolution. The Board also adopted a resolution honoring Vinny Gallo for his service. Discussions were held regarding school construction projects and employee turnover.

• Approved consent agenda including FHS Agricultural Plan Resolution, grants, and October 17 minutes (5-0-0)
• Approved personnel recommendations for new hires, retirements, and resignations (5-0-0)
• Adopted Resolution Honoring Vinny Gallo (4-0-1)
• Approved adoption of the meeting agenda (5-0-0)

Finance Committee Meeting

The Fairfax County Public Schools Finance Committee will meet to receive updates on approved grants totaling $140,956, including a School Based Health Workforce Grant and a Path Foundation grant, as well as grants applied for. The committee will also review the Financial Management Report as of October 31, 2022, health insurance fund and claims data, and a summary of recent budget amendments. Prior meeting minutes and the agenda are up for approval.

• Approved grants: School Based Health Workforce Grant $105,956 and Path Foundation Family Engagement Summit $35,000
• Grants applied for: Mid-Atlantic Food Resilience & Access Coalition $1,905
• Financial Management Report update as of October 31, 2022
• Health Insurance Fund & Claims Data Report for September 2022
• Summary of budget amendments from October 10 to November 7, 2022

The committee approved the meeting agenda and the minutes from October 17, 2022. Budget amendments from October 12 to November 7, 2022, were signed. The committee received reports on financial management and health insurance claims.

• Approved meeting agenda
• Approved 10/17/22 meeting minutes
• Approved budget amendments from October 12 – November 7, 2022

Building Committee Meeting

The committee will vote on approving the September 28, 2022 meeting minutes. It will receive presentations and updates on the Timberfence Parkway Trail Segment 2, Taylor Middle School renovation, Cedar Lee Middle School expansion, security vestibules, HVAC Replacement and Improvement Grant projects, CMP/CASH CIP, and the MM Pierce water cooling tower.

• Approve September 28, 2022 meeting minutes
• Town of Warrenton presents Timberfence Parkway Trail Segment 2 plans
• Update on Taylor Middle School Modernization Project
• Update on Cedar Lee Middle School Expansion
• Update on school security vestibules status

The committee approved plans for the second phase of the Timberfence Parkway Trail to be presented for full School Board approval on November 14. Members also received progress updates on the Taylor Middle School and Cedar Lee Middle School projects.

• Approved Timberfence Parkway Trail Segment 2 plans for presentation at Nov 14 School Board meeting
• Approved minutes of September 28, 2022, meeting

Personnel Committee Meeting

The Personnel Committee of Fairfax County Public Schools is discussing three items: releasing 6 frozen bus driver positions to offer permanent contracts, increasing substitute pay to $150/day for daily assignments and $200/day for long-term assignments while eliminating the degreed/non-degreed distinction, and reviewing the impact of the FY21-22 teacher pay scale after historic 13% average increases brought salaries to 100-104% of market, now within 92-95% of market.

• Request to release 6 frozen bus driver positions at a budget impact of $107,531.13
• Proposal to increase substitute pay to $150/day (daily) and $200/day (long-term), removing the degreed vs. non-degreed distinction
• Discussion of teacher pay scale impact: FY23 saw average 13% salary increases, now within 92-95% of market per latest study
• Market study of surrounding divisions (Albemarle, Culpeper, Loudoun, Prince William, Spotsylvania, Stafford, Warren) cited for substitute and teacher pay decisions
• Follow-up discussion on SY2021/2022 Turnover Report

The committee unanimously supported the release of 6 frozen allocated bus driver positions already approved in the FY2023 budget. Members also discussed staff turnover, substitute pay rates, and teacher market studies.

• Unanimously supported reactivating 6 frozen allocated bus driver positions

Finance Committee Meeting

The Finance Committee will approve the agenda and prior meeting minutes, then receive an update on approved grants including a $3,263 grant to the Mid-Atlantic Food Resilience & Access Coalition (MAFRAC). The committee will also hear reports on the Financial Management Report as of September 30, 2022, the Health Insurance Fund & Claims Data Report as of August 31, 2022, and a summary of budget amendments from July 25 to October 10, 2022. This meeting is primarily informational and procedural.

• Approval of agenda and meeting minutes from September 12, 2022
• Update on approved grants: Mid-Atlantic Food Resilience & Access Coalition (MAFRAC) $3,263.00
• Financial Management Report update as of September 30, 2022
• Health Insurance Fund & Claims Data Report as of August 31, 2022
• Summary of budget amendments for July 25 – October 10, 2022

The committee approved the meeting agenda, the September 12, 2022 minutes, and budget amendments from July 25 to October 10, 2022. Members received reports on the FY 2022 Financial Management Report and health insurance claims data.

• Approved meeting agenda
• Approved 9/12/22 meeting minutes
• Approved budget amendments from July 25, 2022 to October 10, 2022

School Board Meeting

The School Board will consider a consent agenda including textbook adoptions for Business, Marketing, and Cosmetology programs totaling $135,081.53, revisions to instructional policies due to new state legislation, and acceptance of a $3,263 grant for locally grown food. The board will also recognize student Emma Pettit and Disability Awareness Month poster winners, and hear reports on finances and human resources.

• Textbook adoptions for Business/Marketing (HS $72,102.63, MS $15,115.75) and Cosmetology ($47,863.15) — total $135,081.53
• Revisions to policies 6-3.6 (Family Life Education), 6-3.8 (Health/PE), 6-3.10 (Substance Abuse Education), and 6-6.1 (Reporting to Parents) due to House and Senate bills
• Mid-Atlantic Food Resilience & Access Coalition Grant of $3,263 for locally grown food in school nutrition program
• Four religious exemption requests (items 5.5–5.8) and approval of meeting minutes, monthly bills, and personnel recommendations
• Recognition of student Emma Pettit for placing 7th nationally in TSA Promotional Design

The School Board approved the FY 2022 Year-End and Carryover Request and adopted a consent agenda including textbook adoptions and personnel changes. The board also received reports on student achievement, safety audits, and library media services.

• Approved FY 2022 Year-End and Carryover Request (4-1-0)
• Adopted agenda as written (5-0-0)
• Approved Business and Marketing Education/Cosmetology Textbook Adoptions (5-0-0)
• Approved revisions to Instructional Policies 6-3.6, 6-3.8, 6-3.10 and 6-6.1 (5-0-0)
• Approved Mid-Atlantic Food Resilience & Access Coalition Grant (5-0-0)
• Approved appointment of Michelle Neibauer as Superintendent's Designee for the Regional Community Alternative Ed Continuum (5-0-0)
• Approved four religious exemptions (5-0-0)
• Approved September 12 and September 28, 2022, School Board Minutes (5-0-0)

Special School Board Meeting

The Fairfax County School Board will hold a special meeting to consider awarding a $3,452,048 contract to RRMM Architects for architectural and engineering services for the Taylor Middle School expansion and renovation project. The board will first receive information on the contract and then vote on moving it to action for approval.

• Award of Contract 24-22ks to RRMM Architects, Chesapeake, VA for $3,452,048 for Taylor Middle School expansion/renovation
• Thirteen proposals were received and evaluated through a competitive negotiation process
• Board will vote to move the information item to action for final approval
• Budget impact of $3,452,048 for the architectural and engineering services

The School Board awarded a contract for professional architectural and engineering services for the Taylor Middle School Expansion/Renovation Project. The contract was granted to RRMM Architects.

• Adopted the agenda (5-0-0)
• Awarded Contract 24-22ks for Taylor Middle School Expansion/Renovation Project to RRMM Architects for $3,452,048.00 (5-0-0)

Building Committee Meeting

This is largely a procedural and informational meeting. The committee will approve minutes from August and receive updates on several school construction, renovation, and maintenance projects, including Taylor Middle School, Cedar Lee Middle School expansion and well usage, security vestibules, HVAC grants, and a trail segment in Warrenton.

• Approval of August 25, 2022 meeting minutes
• Town of Warrenton presentation on Timberfence Parkway Trail Segment 2
• Update on Taylor Middle School modernization project
• Update on Cedar Lee Middle School expansion and potential well use by Fauquier County
• Update on HVAC Replacement and Improvement Grant projects

The Building Committee rejected a proposed trail plan due to proximity to student athletic fields. The committee approved turning over a well to Fauquier County and recommended the School Board approve agriculture facility plans for Fauquier High School.

• Approved minutes of August 25, 2022
• Denied Timberfence Parkway Trail Segment 2 plan
• Approved turning over the Cedar Lee well to Fauquier County
• Approved sending Fauquier High School Agriculture Department facilities plan to the Board

Finance Committee Meeting

The Finance Committee will approve the agenda and prior meeting minutes, then receive several informational updates: a FY22 year-end financial update, an update on the sale of Midland property for the Crockett Scholarship, the draft and unaudited Financial Management Report as of June 30, 2022, the Health Insurance Fund & Claims Data Report for July 2022, and a summary of budget amendments from August 15 to September 7, 2022.

• FY22 year-end financial update
• Sale of Midland property for the Crockett Scholarship
• Financial Management Report as of June 30, 2022 (draft and unaudited)
• Health Insurance Fund & Claims Data Report for month ending July 2022
• Summary of budget amendments for August 15–September 7, 2022

The committee approved the agenda and the minutes from the August 22, 2022 meeting. Budget amendments from August 15 to September 6, 2022, were signed. The committee received updates on FY22 year-end balances and the sale of property in Midland.

• Approved agenda
• Approved 8/22/22 meeting minutes
• Approved budget amendments from August 15, 2022 to September 6, 2022

School Board Meeting

The School Board is reviewing several items through a consent agenda, including updates to various advisory committee memberships. The board will also consider transferring the administration of the Fauquier Scholarship Fund from Truist Bank to the Northern Piedmont Community Foundation.

• Approval of 2022-23 Special Education Advisory Committee membership
• Approval of 2022-23 Gifted Education Advisory Committee membership
• Approval of 2022-23 Career and Technical Education Advisory Committee membership
• Transfer of Fauquier Scholarship Fund administration to Northern Piedmont Community Foundation
• Review of legislative revisions to Support Services policies

The School Board approved a resolution to reduce the speed limit in front of Warrenton Middle School to 15 mph. Members also adopted a K-2 handwriting program and a local academic assessment for paraprofessionals. Additionally, the board approved increasing a specific special education teacher's contract from 10 to 11 months.

• Approved speed limit reduction from 25 MPH to 15 MPH at Warrenton Middle School (5-0-0)
• Approved K-2 English Language Arts Handwriting Program Adoption (5-0-0)
• Approved Local Academic Assessment for Paraprofessionals (5-0-0)
• Approved increasing a Special Education Teacher Contract from 10 to 11 months (5-0-0)
• Approved consent agenda including personnel recommendations and committee memberships (5-0-0)
• Adopted meeting agenda (5-0-0)

Personnel Committee Meeting

The Personnel Committee will discuss a request to increase a Special Education Teacher position (position #2771) with the Transitions Program from a 10-month to an 11-month contract, with a budget impact of $6,299 including benefits. The committee will also review the Employee Turnover Report for the 2021-22 school year. A next meeting date of October 13, 2022 is scheduled.

• Request to increase Special Education Teacher position #2771 to 11-month contract ($6,299 budget impact)
• Review of Employee Turnover Report for SY21-22
• Next Personnel Committee Meeting set for October 13, 2022

The Personnel Committee approved changing a Special Education Teacher's contract in the Transitions Program from 10 to 11 months. The committee also reviewed a turnover report and requested further research on staff support for longer tenure.

• Approved increasing a Special Education Teacher with the Transitions Program from a 10-month to an 11-month contract (unanimous)

Building Committee Meeting

The Fairfax County Public Schools Building Committee will receive informational updates on ongoing construction, maintenance, and safety projects. The agenda consists primarily of progress reports rather than new decisions. The only action item is approving the minutes from the July 28, 2022 meeting. These updates track campus renovations, security measures, and infrastructure grants.

• Update on the Taylor Middle School Modernization Project
• Update on the Cedar Lee Middle School Expansion
• Status update on security vestibules
• Updates on HVAC Replacement and Improvement Grant projects
• Status update on the MM Pierce water cooling tower

The committee approved moving a resolution to the full board to reduce the school zone speed limit in the Town of Warrenton from 25 mph to 15 mph. Members also approved a proposal for tree plantings at JGB. Various facility updates were provided for several schools, including security vestibule installations and HVAC progress.

• Approved July 28, 2022, meeting minutes
• Approved forwarding resolution to full board to reduce Town of Warrenton school zone speed limit from 25 mph to 15 mph
• Approved tree planting location behind JGB near parent drop off/pick up

Finance Committee Meeting

The Finance Committee will approve agenda and prior meeting minutes, then receive information on two grants totaling over $113,000 and the transfer of the Fauquier Scholarship Fund. Reports include a health insurance fund and claims data report and a summary of budget amendments; the financial management report is deferred to September.

• Health Workforce Grant of $79,999 and No Kid Hungry grant of $33,246 presented for update
• Transfer of Fauquier Scholarship Fund from Truist to Northern Piedmont Community Foundation discussed
• Health Insurance Fund & Claims Data Report for June 2022 received
• Summary of budget amendments for August 4-22, 2022 presented
• No Financial Management Report update at this meeting

The committee approved the meeting agenda and the minutes from July 11, 2022. Budget amendments from August 4 to August 22, 2022, were signed. No other substantive decisions were recorded.

• Approved meeting agenda
• Approved 7/11/22 meeting minutes
• Signed budget amendments from August 4, 2022 to August 22, 2022

School Board Meeting and Work Session

The School Board meets to approve a consent agenda that includes several grants, policy revisions, and personnel actions. The most significant item is a $79,999 Health Workforce Grant to hire three temporary nurses, one per high school. Also on the consent agenda: a $33,246 No Kid Hungry Grant for fresh food equipment, legislative updates to four policies, four religious exemptions, and routine personnel recommendations.

• Health Workforce Grant $79,999 to hire three temporary high school nurses
• No Kid Hungry Grant $33,246 for fresh food equipment at schools
• Legislative revisions to Bylaws Policies 1-5.5, 1-6.1, 1-6.5 and Personnel Policy 5-3.6
• Four religious exemption requests (8222022.1 through .4)
• Personnel recommendations including 22 new teachers and 7 bus drivers

The School Board approved a consent agenda including personnel hires, payroll, monthly bills, and legislative revisions to several bylaws and personnel policies. The board also reviewed reports on special education, gifted education, and career and technical education.

• Adopted meeting agenda (5-0-0)
• Approved Health Workforce Grant (5-0-0)
• Approved No Kid Hungry Grant (5-0-0)
• Approved legislative revisions to Bylaws Policies 1-5.5, 1-6.1, and 1-6.5 (5-0-0)
• Approved legislative revisions to Personnel Policy 5-3.6 (5-0-0)
• Approved religious exemptions 8222022.1, 8222022.2, 8222022.3, and 8222022.4 (5-0-0)
• Approved July 11, 2022 meeting minutes (5-0-0)
• Approved monthly bills, payroll, and personnel recommendations (5-0-0)

Special School Board Meeting and Closed Session

The board will hold a School Safety Roundtable with Attorney General Miyares, Delegate Michael Webert, Sheriff Falls, board members and staff, allowing media questions. Afterwards the board will vote on a motion to enter closed session to review the crisis management plan and public‑safety goals under Virginia Code 2.2-3711(A)(19). The closed session will include certification of proceedings and a motion to return to open session.

• School Safety Roundtable with Attorney General Miyares, Delegate Michael Webert, Sheriff Falls, board members and staff
• Motion to enter Closed Session to discuss specifics of the crisis management plan and public‑safety goals (Virginia Code 2.2-3711(A)(19))
• Certification of proceedings in Closed Session
• Motion to exit Closed Session
• Adoption of agenda

The School Board hosted a School Safety Roundtable with Attorney General Miyares to discuss mental health and school security. The Board also convened a closed session to discuss the Crisis Management Plan and public safety goals.

• Adopted the agenda (4-0-0)
• Voted to convene closed session to discuss Crisis Management Plan and public safety goals (4-0-0)
• Certified that only lawfully exempted public business was discussed in closed session (4-0-0)
• Voted unanimously to adjourn the meeting

Personnel Committee Meeting

The committee will discuss a request to establish two part-time ESL teacher positions at 20 hours each to serve multiple locations, with a total budget impact of $70,000. They will also review the grievance process and discuss the employee and manager performance review process.

• Request to establish two part-time ESL teachers at 20 hours per position, budget $70,000
• Review of the grievance process
• Discussion on employee and manager performance review process

The Personnel Committee approved the creation of two part-time ESL teacher positions at 20 hours per position to serve multiple locations. The committee also reviewed the grievance process and discussed the employee and manager performance review process.

• Approved request to establish two part-time ESL Teachers at 20 hours per position
• Reviewed the grievance process

Building Committee Meeting

The Building Committee will approve minutes from June 28 and receive informational updates on several school facility projects. Topics include the Taylor Middle School renovation, Cedar Lee Middle School expansion, security vestibule installations, HVAC replacement grants, and the MM Pierce water cooling tower. No votes on these projects are scheduled; they are presented for information only.

• Approval of June 28 meeting minutes
• Update on Taylor Middle School Modernization Project
• Update on Cedar Lee Middle School Expansion
• Update on security vestibule status
• Update on HVAC Replacement and Improvement Grant projects

The committee approved a building alteration to install a screen divider in the AMS gym. Members received progress updates on several school construction and HVAC projects, including renovations at Taylor and Cedar Lee Middle Schools.

• Approved minutes of June 28, 2022 meeting
• Approved installation of screen divider in AMS gym

Finance Committee Meeting

The Fairfax County Public Schools Finance Committee will consider approving the agenda and prior meeting minutes, receive updates on grants totaling $121,641.45, and hear reports on the financial management report through June 30, health insurance fund data, and budget amendments from June 13 to July 5. No major policy decisions are on the agenda.

• StarTalk grant award of $117,141.45
• MAFRAC grant award of $4,500.00
• Financial Management Report update through June 30, 2022
• Health Insurance Fund & Claims Data Report as of May 2022
• Summary of budget amendments from June 13 to July 5, 2022

The committee approved the agenda and the minutes from the June 13, 2022, meeting. Budget action items presented by the Budget and Management Analyst II were signed. No financial management update for June 2022 was provided due to year-end processing.

• Approved meeting agenda
• Approved 6/13/22 meeting minutes
• Signed budget action items presented by Ms. Foster

School Board Meeting

The School Board will consider adopting increased meal prices for the 2022-23 school year, approve a $117,141 StarTalk grant for critical language instruction and a $4,500 MAFRAC grant for local food purchases, and review legislative revisions to student attendance, code of conduct, and other policies. The consent agenda includes personnel changes, monthly bills, and board minutes. The board will also receive updates on a Turkish pilot course and safety and security efforts.

• Consider adopting increased meal prices for SY 22-23 after free meals ended
• Approve StarTalk Grant of $117,141 for critical-need language programs
• Approve MAFRAC Grant of $4,500 for local produce and meat in summer food distribution
• Review and potentially approve legislative revisions to Policies 7-2.4 (Attendance/Truancy) and 7-3.1 (Code of Student Conduct)
• Personnel recommendations: new hires, retirements, resignations, and substitutes

The School Board approved a 10-cent increase for school nutrition meal prices for the 2022-2023 school year. The board also approved revisions to student attendance and conduct policies and passed a consent agenda including grants and personnel changes.

• Approved 10-cent increase for SY 2022-2023 school meal prices (5-0-0)
• Approved revisions to Policy 7-2.4 (Student Attendance/Truancy) and 7-3.1 (Code of Student Conduct) (5-0-0)
• Approved StarTalk and MAFRAC grants (5-0-0)
• Approved monthly bills, payroll, and personnel recommendations (5-0-0)
• Approved June 13 and June 22, 2022 meeting minutes (5-0-0)
• Tabled revisions to Bylaws Policies 1-5.5, 1-6.1, and 1-6.5 to August Consent Agenda

Building Committee Meeting

The Fairfax County Public Schools Building Committee will approve minutes from May 26 and receive updates on several capital projects. Key updates include the Taylor Middle School renovation, Cedar Lee Middle School expansion, security vestibule status, HVAC replacement grants, and the CMP/CASH CIP budget. No final votes on construction are scheduled; all items are information items.

• Approval of minutes from the May 26, 2022 meeting
• Update on Taylor Middle School Modernization Project
• Update on Cedar Lee Middle School Expansion
• Update on security vestibule status
• Update on HVAC Replacement and Improvement Grant projects

The committee reviewed progress on several school construction and maintenance projects, including updates for Cedar Lee Middle School and security vestibules. No new contracts or funding requests were voted on during the meeting.

• Approved minutes of May 26, 2022 meeting

Special School Board Meeting

The Fairfax County School Board will consider a consent agenda including approval of the VDOE Authorization of Signature form for two officials, the Carl Perkins Grant for career and technical education, and personnel recommendations. The board will also enter a closed session to discuss a personnel matter related to a licensed professional employee.

• VDOE Authorization of Signature designating Denise Sandlin and Dr. Major Warner to sign official documents in the superintendent's absence
• Approval of the Carl Perkins Grant for Career and Technical Education programs
• Personnel recommendations: 1 principal, 1 assistant principal, 10 teachers hired; 2 teachers and 1 lead cook retired; 2 teachers resigned
• Motion to enter closed session for a personnel matter under Virginia Code § 2.2-3711A(1)

The School Board approved a consent agenda including personnel hires and retirements. The Board also authorized specific officials to sign VDOE documents in the absence of the Superintendent.

• Adopted the agenda (4-0-0)
• Approved VDOE Authorization of Signature in Absence of Division Superintendent for Denise Sandlin and Dr. Major Warner (4-0-0)
• Approved Carl Perkins Grant (4-0-0)
• Approved personnel recommendations including 1 Principal, 1 Assistant Principal, 10 Teachers, 1 School Social Worker, 2 Office Associate II, and 2 Instructional Assistants (4-0-0)
• Approved personnel retirements of 2 Teachers and 1 Lead Cook (4-0-0)
• Approved personnel resignations of 2 Teachers, 1 Behavior Interventionist, and 1 School Counselor (4-0-0)
• Approved reappointment of 1 Instructional Supervisor (4-0-0)
• Voted to convene and then conclude a closed session regarding a personnel matter (4-0-0)

Finance Committee Meeting

The Fairfax County Public Schools Finance Committee will receive updates on grants, including a $8,427.22 Carl Perkins grant, discuss the final state biennial budget impact on FCPS, and hear that the FY23 final budget will be available next week. Reports on financial management through May 31, 2022, health insurance fund claims data, and summary of budget amendments from May 5 to June 6, 2022, will also be presented.

• State Reserve Allocation SY 20-21 Carl Perkins Grant - $8,427.22
• Final FY23 Budget update – budget document to be available next week
• Discussion on final state biennial budget impact on FCPS
• Financial Management Report update through May 31, 2022
• Health Insurance Fund & Claims Data Report for month ending April 2022

The committee approved the agenda and the minutes from the May 9, 2022 meeting. Budget amendments from May 5 to June 6, 2022, were signed. The committee reviewed financial management and health insurance reports.

• Approved meeting agenda
• Approved 5/09/22 meeting minutes
• Approved budget amendments from May 5, 2022 to June 6, 2022

School Board Meeting

The Fauquier County School Board will meet on June 13, 2022, at Fauquier High School. The board will consider a consent agenda including approval of a $607,305 K-8 science textbook adoption, Title I-IV ESSA grant applications, and several personnel reclassifications. The meeting also features recognitions for music programs and a retiring principal, plus financial and human resources reports.

• Approval of K-8 Science Textbook Adoption (Exploring Science K-5 by Five Ponds Press; elevateScience 6-8 by Savvas) at $607,305.34
• Approval of 2022-2023 Title I, II, III, IV ESSA grant applications
• Reclassify one Office Associate III to Medicaid Billing Coordinator in Special Education
• Reclassify a full-time ESL Instructional Assistant to a full-time ESL Teacher position at Grace Miller Elementary ($48,523 budget impact)
• Establish a full-time Special Education Instructional Assistant I at Grace Miller ($29,568.78 budget impact)

The School Board approved a consent agenda including K-8 science textbook adoption and multiple Esser grant applications. The board also reviewed reports on building projects, staff vacancies, and the FY23 budget. Discussion was held regarding library book selection processes and parental rights.

• Adopted the meeting agenda (4-0-0)
• Approved K-8 Science Textbook Adoption (4-0-0)
• Approved Title I, II, III, and IV Esser Grant Applications (4-0-0)
• Approved State Reserve Allocation for SY 2020-21 Carl Perkins Grant (4-0-0)
• Approved reclassification of one Office Associate III to Medicaid Billing Coordinator (4-0-0)
• Approved reclassification of one ESL Instructional Assistant to ESL Teacher (4-0-0)
• Approved establishment of a Full-time Permanent Special Education Instructional Assistant I (4-0-0)
• Approved monthly bills, payroll, and personnel recommendations (4-0-0)

Building Committee Meeting

The Building Committee will approve the April 28 meeting minutes and receive information updates on several school facility projects. Items include the Taylor Middle School modernization, Cedar Lee Middle School expansion, security vestibule installations, HVAC replacement grants, and the MM Pierce water cooling tower. No action is taken on these updates; they are for committee awareness.

• Update on Taylor Middle School Modernization Project
• Update on Cedar Lee Middle School Expansion
• Update on status of security vestibules
• Update on HVAC Replacement and Improvement Grant projects
• Update on MM Pierce water cooling tower

The committee approved the purchase of retrofit bulbs for the FHS auditorium and approved the April 28, 2022 meeting minutes. Members received progress updates on Cedar Lee Middle School construction and security vestibule grant extensions.

• Approved April 28, 2022 meeting minutes
• Approved $12,000 for retrofit bulbs at FHS auditorium
• Approved hiring an additional SSO to monitor WMS entrance

School Board Meeting and Work Session

The School Board will receive information and consider approval of several items at this meeting and a future meeting on June 13, 2022. Key decisions include a $607,305 K-8 science textbook adoption, reclassification of staff positions, a new retirement health insurance credit policy, and updates to the acceptable computer use policy.

• K-8 science textbook adoption: $607,305 for Exploring Science (K-5) and elevateScience (6-8)
• Request to reclassify an Office Associate III to a Medicaid Billing Coordinator in Special Education
• Request to reclassify an ESL Instructional Assistant to an ESL Teacher at Grace Miller Elementary ($48,523 with benefits)
• Request to establish a new Special Education Instructional Assistant I at Grace Miller ($29,568 with benefits)
• Adoption of Personnel Policy 5-7.10 Retirement Health Insurance Credit (funded in FY23 budget)

The School Board approved an architectural and engineering services contract for the Taylor Middle School Expansion/Renovation project. The Board also set non-resident tuition rates and approved participation in the Title I Regional Program for the 2022-2023 school year.

• Approved professional A/E services contract to RRMM Architects for Taylor Middle School Expansion/Renovation at a cost of $3,452,000 (4-0-0)
• Approved non-resident tuition rate of $9,953.00 for the 2022-2023 school year (4-0-0)
• Approved participation in the 2022-2023 Title I Regional Program (4-0-0)
• Adopted the meeting agenda as written (4-0-0)
• Voted to convene a closed session to evaluate the Superintendent (4-0-0)

May 12, 2022 Personnel Committee Meeting

The Fairfax County Public Schools Personnel Committee is meeting to discuss and act on several personnel actions, including the adoption of a new Retirement Health Insurance Credit policy (Policy 5-7.10) that would provide a post-employment benefit for eligible employees. The committee will also consider reclassifying an Office Associate III to a Medicaid Billing Coordinator position, converting an ESL Instructional Assistant to a part-time ESL Teacher at Grace Miller Elementary School, and establishing a new full-time Special Education Instructional Assistant at Grace Miller. The meeting includes approval of prior meeting minutes and adoption of the agenda.

• Proposed adoption of Personnel Policy 5-7.10 Retirement Health Insurance Credit, funded by FY23 budget
• Request to reclassify Office Associate III (#1657) to Medicaid Billing Coordinator in Special Education
• Request to reclassify full-time ESL Instructional Assistant to part-time ESL Teacher at Grace Miller Elementary (82 ESL students)
• Request to establish a full-time Special Education Instructional Assistant at Grace Miller ($29,568.78 with benefits)

Finance Committee Meeting

The Fauquier County Public Schools Finance Committee will meet on May 9, 2022, to approve the agenda and the minutes from the April 7 meeting. The committee will also receive informational updates on grants awarded, the financial management report through April 30, the health insurance fund and claims data, and a summary of recent budget amendments. No major decisions or new proposals are on the agenda.

• Approval of meeting minutes from April 7, 2022
• Update on grants awarded (Career Switch program, StarTalk, SSTG)
• Financial management report through April 30, 2022
• Health Insurance Fund and claims data as of March 31, 2022
• Summary of budget amendments from March 31 to May 2, 2022

The committee approved the meeting agenda and the minutes from April 7, 2022. Member Stephanie Litter-Reber signed budget action items presented by Ms. Foster. The committee also reviewed reports on financial management and health insurance claims.

• Approved meeting agenda
• Approved 4/07/22 meeting minutes
• Approved budget action items (signed by Stephanie Litter-Reber)

School Board Meeting

The School Board will consider a consent agenda that includes a partnership with Laurel Ridge Community College for an alternative teacher licensure program, approval of multiple grants (Career Switcher, Supplemental Transition, Startalk), personnel recommendations, and other routine items. They will also receive information on the FCPS1 Virtual Academy platform transition with a $400,000 budget impact, a professional learning plan, a Nepal partnership, a special education curriculum (N2Y) for $40,000, and a contract for the flexible benefits program.

• Approval of Laurel Ridge Community College Pathway to Alternate Licensure to address teacher shortage
• Approval of grants: Career Switcher ($9,200), Supplemental Secondary Transition ($6,000), Startalk ($117,141.46)
• Personnel recommendations: 1 principal, 29 teacher resignations, 3 teacher retirements
• FCPS1 Virtual Academy platform update with $400,000 budget ($200,000 base + $200,000 CARES)
• Information on N2Y online curriculum for special education students, $40,000 from textbook fund

The School Board approved a consent agenda including personnel recommendations, monthly bills, and several grants. The board also received updates on virtual academy platforms and facility projects.

• Adopted meeting agenda (5-0-0)
• Approved Laurel Ridge Community College Pathway to Alternate Licensure Pilot Program (5-0-0)
• Approved Career Switcher Program, Supplemental Secondary Transition, and FY22 StarTalk grants (5-0-0)
• Approved Religious Exemption 592022.1 (5-0-0)
• Approved April 7 and April 25, 2022 meeting minutes (5-0-0)
• Approved monthly bills and payroll (5-0-0)
• Approved personnel recommendations for new hires, retirements, and resignations (5-0-0)
• Building Committee approved proposal for Fauquier High School agricultural enhancements and community garden expansion

Building Committee Meeting

The Fairfax County Public Schools Building Committee will meet to approve minutes from March 24 and receive informational updates on several capital projects. Items include a presentation from Fauquier High School on building alteration requests, and updates on the Taylor Middle School renovation, Cedar Lee Middle School expansion, security vestibules, HVAC grant projects, and the MM Pierce water cooling tower. No votes are expected on these information items.

• Fauquier High School agriculture department presentation on school projects
• Taylor Middle School modernization project update
• Cedar Lee Middle School expansion update
• Security vestibule status update
• HVAC Replacement and Improvement Grant project updates

The committee approved a $700 cost-share for a fence project at HMP and supported a plan to improve the Fauquier High School agriculture department. Members also received updates on construction delays at Cedar Lee Middle School and security vestibule installations.

• Approved March 24, 2022 meeting minutes
• Approved plan for FHS agriculture improvements, including a pole barn (~$30,000) and fruit production (~$35,000)
• Approved $700 cost-share for fence maintenance/replacement at HMP

School Board Meeting and Work Session

The Fauquier County School Board will vote to adopt a $155,687,424 operating budget for FY 2023 and the accompanying Capital Improvement Plan through 2029. The board will also receive information on a teacher licensure pilot program and a revision to the school admissions policy, and is expected to approve the Special Education Annual Plan for 2022-2023.

• Adoption of FY 2023 operating budget of $155,687,424 with local funds capped at $95,803,591
• Approval of FY 2023-29 Capital Improvement Plan, including middle school construction
• Revision to Policy 7-2.3 School Admissions to comply with McKinney-Vento Act for homeless students
• Information item on Laurel Ridge Community College Pathway to Alternate Licensure pilot program to address teacher shortage
• Approval of 2022-2023 Special Education Annual Plan and application for federal Title VI-B funds

The School Board approved the FY2023 budget and Capital Improvement Plan, including $95,803,591 in local funds. The board also approved the 2022-2023 Special Education Annual Plan and revisions to the school admissions policy. A disciplinary recommendation for a student case was upheld following a closed session.

• Adopted FY2023 budget of $155,687,424 (5-0-0)
• Approved 2022-2023 Special Education Annual Plan application (5-0-0)
• Approved revisions to Policy 7-2.3, School Admissions (5-0-0)
• Upheld Superintendent's disciplinary recommendations for student case 04252022-A (3-2-0)
• Adopted meeting agenda (5-0-0)

Finance Committee Meeting

The Fairfax County Public Schools Finance Committee meets to approve prior meeting minutes and receive updates on a $3,800 PATH Make it Happen! Grant, a revised budget calendar, and financial reports including a monthly report through March 31, 2022, health insurance fund data, and recent budget amendments. The meeting is largely informational with no major decisions expected.

• Approval of March 14, 2022, meeting minutes
• PATH Make it Happen! Grant for $3,800
• Updated budget calendar for FY 2022
• Financial Management Report through March 31, 2022
• Health Insurance Fund & Claims Data Report as of February 2022

The committee approved the meeting agenda and the minutes from the March 14, 2022 meeting. Budget action forms for amendments between March 10 and March 25, 2022, were signed. The committee reviewed financial and health insurance reports.

• Approved meeting agenda
• Approved 3/14/22 meeting minutes
• Approved PATH Make It Happen! Grant for $3,800.00
• Signed budget action forms for amendments from March 10 to March 25, 2022

School Board Meeting

The School Board will consider a consent agenda that includes approval of $1.5M HVAC grant, $515K ESSER III grant, and staff position changes. The board will also discuss a proposed $40K online curriculum for special education students and FY2023 medical/pharmacy recommendations. Special presentations will recognize award winners and Teacher of the Year nominees.

• Consent agenda: approval of $1,507,514.50 HVAC grant for Cedar Lee Middle School and cafeteria A/C
• Reclassify one Special Education Teacher to a School Psychologist at additional cost of $23,907.84
• Establish part-time permanent FRESH Intern position at $34,770.59 (grant-funded)
• Information: N2Y online curriculum for ASOL students at $40,000 from textbook fund
• Recognition of Teacher of the Year nominees and Rookie/Mentor/Superintendent's Innovator award winners

The School Board approved the FY 2023 medical, pharmacy, and EAP recommendations and the revised FY 2023 budget calendar. The board also approved a consent agenda including personnel changes and various grants. Additionally, the board agreed to place the N2Y Unique Learning System Program on the May consent agenda.

• Adopted FY 2023 Medical, Pharmacy, and EAP recommendations (5-0-0)
• Approved Revised FY 2023 Budget Calendar (5-0-0)
• Approved consent agenda including HVAC, No Kids Hungry, ESSER 3, and PATH Make it Happen Grants (5-0-0)
• Approved personnel recommendations for new hires, retirements, and resignations (5-0-0)
• Approved establishing a Part-time Permanent FRESH Intern Position (5-0-0)
• Approved reclassifying one Special Education Teacher to a School Psychologist (5-0-0)
• Adopted meeting agenda (5-0-0)
• Approved March 14 and March 28, 2022 meeting minutes (5-0-0)

School Board Work Session

The School Board will receive updates on the ESCO energy savings project and discuss the FY2023 proposed budget. They will then move into closed session to evaluate and negotiate the superintendent's contract, followed by a vote on the first addendum to that contract.

• ESCO project update from ABM on energy and water savings
• Discussion of FY2023 proposed budget development
• Closed session for superintendent evaluation and contract negotiations per Virginia Code
• Action to approve first addendum to Superintendent David Jeck's contract

The School Board approved the first addendum to the Superintendent's contract following a closed session. Members also reviewed energy savings reports and discussed FY2023 budget developments, including employee pay and utility costs.

• Adopted the agenda (5-0-0)
• Approved the First Addendum to the Superintendent's contract (5-0-0)

Building Committee Meeting

The Building Committee will approve minutes from the previous meeting and receive informational updates on several school facility projects, including renovations at Taylor Middle School, expansion at Cedar Lee Middle School, and progress on security vestibules, water fountains, and cooling towers. No votes on contracts or funding are scheduled.

• Update on Taylor Middle School Modernization Project
• Update on Cedar Lee Middle School Expansion
• Update on security vestibule installations
• Update on water fountain/bottle filling stations
• Update on MM Pierce water cooling tower status

The committee approved a temporary cooling tower lease for M M Pierce and a design estimate for the Warrenton Middle School entrance. Members also authorized the replacement of a water heater at Cedar Lee Middle School.

• Approved February 24, 2022 meeting minutes
• Approved purchase of replacement water heater at Cedar Lee Middle School
• Approved $105,191 lease for temporary cooling tower at M M Pierce
• Approved $7,700 design and cost estimate for Warrenton Middle School entrance and security vestibule

Finance Committee Meeting

The Fairfax County Public Schools Finance Committee will consider approving meeting minutes, receive updates on three grant applications totaling $49,617.35, and review financial management, health insurance fund, and budget amendment reports.

• Approval of February 7, 2022 meeting minutes
• Update on three grants: PATH Make It Happen! ($3,800), JVG Program ($30,000), Northern Piedmont Goggles ($15,817.35)
• Financial Management Report through February 28, 2022
• Health Insurance Fund & Claims Data Report for January 2022
• Summary of budget amendments from Feb 10 to Mar 9, 2022

The committee approved the meeting agenda and the minutes from the February 7, 2022 meeting. Members reviewed financial management and health insurance reports and signed budget action forms.

• Approved meeting agenda
• Approved 2/07/22 meeting minutes
• Signed budget action forms for amendments from February 10 to March 9, 2022

School Board Meeting

The Fairfax County School Board will consider adopting the Secondary English AP & Dual Enrollment program for grades 11‑12, with a total purchase cost of $70,038.36 for textbooks and digital access. The board will also receive an update on the new Learning Management System, Schoology, which will cost approximately $50,000 from local funding. Additional consent agenda items include the 2022 VSBA Legislative Priorities, personnel recommendations, and monthly bills and payroll.

• Adoption of Secondary English AP & Dual Enrollment program – total cost $70,038.36
• Update on new Learning Management System (Schoology) – approx. $50,000 local funding
• Approval of 2022 VSBA Legislative Priorities (consent agenda)
• Personnel recommendations: new hires, retirements, resignations, and non‑renewals
• Consent agenda items for monthly bills and payroll

The School Board approved a consent agenda including the 2023 budget calendar, 2022 legislative priorities, and various personnel recommendations. The board also agreed to discuss employee minimum wage and pay compression at the next work session.

• Adopted the meeting agenda (5-0-0)
• Approved Secondary English Language Arts Program Adoption (5-0-0)
• Approved Revised 2023 Budget Calendar (5-0-0)
• Approved 2022 Legislative Priorities (5-0-0)
• Approved three religious exemptions (5-0-0)
• Approved February 7 and February 28 meeting minutes (5-0-0)
• Approved monthly bills and payroll (5-0-0)
• Approved personnel recommendations for new hires, retirements, and resignations (5-0-0)

March 3, 2022 Personnel Committee Meeting

The Fairfax County Public Schools Personnel Committee will discuss several personnel matters, including recruitment for the 2022-2023 school year and safety and risk management. Specific actions include a request to establish a part-time permanent FRESH Intern position (grant-funded, $34,770.59) and a request to reclassify a vacant Special Education Teacher position to a School Psychologist (additional $23,907.84). The committee will also review an overview of the Human Resources Department and discuss teacher contract releases and internal transfer processes.

• Request to establish a part-time permanent FRESH Intern position in the school nutrition department, grant-funded at $34,770.59
• Request to reclassify one vacant Special Education Teacher (#2827) to a School Psychologist (Grade 37) with additional funding of $23,907.84 (total $81,081.84)
• Discussion on recruitment for the 2022-2023 school year
• Discussion on safety and risk management
• Discussion on releasing from teacher contracts and internal transfer process

School Board Work Session & Public Hearing

The Fairfax County School Board will hold a public hearing on the FY 2023 proposed budget and receive information on a revised budget calendar, a secondary English AP/DE program adoption costing $70,038.36, and air quality study results from two companies. The board will also go into closed session to discuss a student matter. No final decisions are scheduled at this work session; items may be considered for action at a later meeting.

• Public hearing for community feedback on FY 2023 proposed budget
• Revised FY 2023 budget calendar presented for information, with action considered on March 14
• Secondary English AP & Dual Enrollment program adoption for grades 11-12, total cost $70,038.36
• Air quality study reports from EI Group and APEX Companies, cost $8,494
• Closed session to discuss a student matter under Virginia code

The Board conducted a public hearing on the FY2023 Proposed Budget and reviewed air quality studies. No final vote was taken on the budget or the proposed English Language Arts materials.

• Adopted meeting agenda (5-0-0)
• Convened closed session for student matter (5-0-0)
• Certified closed session proceedings (5-0-0)
• Approved Agreement A related to a student matter

Building Committee Meeting

The Building Committee will approve minutes from January 27, 2022, and receive a presentation on a tree planting plan at Fauquier High School. Updates will be provided on the Taylor Middle School renovation, Cedar Lee Middle School expansion, security vestibule status, and CMP/CASH CIP. Discussion items include air quality reports and water bottle filler stations related to COVID-19 safety. A roundtable discussion and setting the next meeting date are also on the agenda.

• Approval of January 27, 2022 minutes
• Presentation on Fauquier High School tree planting plan by Kyle Settle
• Update on Taylor Middle School Modernization Project
• Update on Cedar Lee Middle School Expansion
• Update on security vestibule status

The committee approved a no-cost tree planting plan at Fauquier High School to support the county's MS4 pollution reduction program. Members also received updates on construction progress at Cedar Lee Middle School and procurement for Taylor Middle School.

• Approved January 27, 2022 meeting minutes
• Approved Fauquier High School tree planting plan

School Board Meeting

The School Board will consider adopting a new secondary English Language Arts program at a cost of $686,293.37, and receive updates on CARES grants, FY22 revenue, and FY2023 budget development. The consent agenda also includes approval of personnel actions such as new hires, retirements, and resignations.

• Secondary (grades 6-12) English Language Arts Program Adoption by Houghton Mifflin Harcourt, $686,293.37
• Consent agenda includes new hires (2 teachers, 3 instructional assistants, 2 bus drivers, etc.), retirements (1 teacher, 1 custodian, 1 bus driver), and resignations (6 teachers, etc.)
• Update on CARES Grant Funding with spending plans and deadlines
• FY22 Revenue Update from state and federal grants
• Discussion of Fiscal Year 2023 Proposed Budget Development

The School Board approved the adoption of a Secondary English Language Arts Program, monthly bills, payroll, and various personnel recommendations. The board also adopted the meeting agenda and reviewed revenue updates and budget developments.

• Adopted meeting agenda (5-0-0)
• Approved Secondary English Language Arts Program Adoption (5-0-0)
• Approved January 20, 2022, meeting minutes (5-0-0)
• Approved monthly bills and payroll (5-0-0)
• Approved personnel recommendations for new hires, retirements, and resignations (5-0-0)

Finance Committee Meeting

The committee will approve the agenda and prior meeting minutes, receive information on approved grants (ESSER III, HVAC, No Kid Hungry), hear updates on state revenue and federal title grants, and review several financial reports including a management update through January 31, 2022, a pending health insurance claims data report, and a summary of recent budget amendments. No decisions are expected on new items.

• Information on approved grants: ESSER III federal relief, HVAC, and No Kid Hungry
• Update on state revenue and federal title grants
• Financial management report through January 31, 2022
• Health Insurance Fund & Claims Data Report for December 2021 (pending)
• Summary of budget amendments from January 27 to February 7, 2022

The committee approved the meeting agenda and the minutes from January 20, 2022. Members reviewed grant approvals for HVAC, tutoring, and nutrition, and discussed a projected 4-5% health insurance rate increase.

• Approved meeting agenda
• Approved 1/20/22 meeting minutes
• Approved budget action forms (signed by Ms. Litter-Reber)

Building Committee Meeting

The Fairfax County Public Schools Building Committee will receive updates on the Taylor Middle School renovation, Cedar Lee Middle School expansion, and security vestibules including a VDOE grant. Members will also hear reports on COVID-19 safety projects (air quality testing and water bottle filler stations), utility usage, and the CMP/CASH capital improvement program. The committee is expected to approve minutes from the December 2021 meeting.

• Update on Taylor Middle School modernization project
• Update on Cedar Lee Middle School expansion
• Status of security vestibules and VDOE Security Grant award
• COVID-19 projects: air quality reports and water bottle filler station update
• Utility usage comparison report for July–December 2021

The committee approved the minutes from the December 3, 2021 meeting. Members received updates on school construction projects, security grants, and facility maintenance. No other formal votes were recorded.

• Approved December 3, 2021 meeting minutes

Finance Committee Meeting

The committee will approve the agenda and minutes, then receive updates on the FY2023 budget calendar, financial management through December 31, 2021, health insurance fund data, and a summary of recent budget amendments. No votes on expenditures are scheduled.

• FY2023 budget calendar update
• Financial management report through December 31, 2021
• Health insurance fund and claims data as of November 30, 2021
• Summary of budget amendments from December 10-21, 2021

The committee approved the meeting agenda and the minutes from the December 13, 2021 meeting. Members reviewed financial reports for December 2021 and health insurance claims from November 2021. Discussion was held regarding the potential transfer of the Fauquier Scholarship Fund to the Northern Piedmont Community Foundation.

• Approved meeting agenda
• Approved 12/13/21 meeting minutes
• Signed budget action forms for amendments from December 10 to December 21, 2021

School Board Meeting

The Fairfax County School Board will receive information and consider adopting the Into Literature secondary English Language Arts program, which has a budget impact of $686,293.37. The board will vote to approve the revised FY 2023 Budget Calendar. It will also adopt a policy making face masks optional for students and staff effective January 24, 2022, with updated quarantine rules. Consent agenda items—including meeting minutes, monthly bills and payroll, and personnel recommendations—will be approved by a single motion.

• Adoption of Into Literature secondary English Language Arts program – $686,293.37 budget impact
• Approval of revised FY 2023 Budget Calendar
• Face mask policy change: masks optional for students and staff; quarantine rules updated, effective Jan 24, 2022
• Consent agenda approvals: school board minutes, monthly bills/payroll, and personnel recommendations (new hires, retirements, resignations, releases)
• Presentation of school board reports: liaison activities, human resources report, and financial report

The School Board voted to make face masks optional starting January 24, 2022, while maintaining mask requirements on buses. The board also approved the FY2023 Budget Calendar and various personnel recommendations. Proposed English Language Arts materials were moved to a future agenda for approval.

• Made face masks optional for students and staff effective Jan 24, 2022 (4-1-0)
• Discontinued contact tracing and set 5-day home period for Covid-positive students (4-1-0)
• Maintained mask requirements for students and staff on school buses (4-1-0)
• Approved revised FY2023 Budget Calendar (5-0-0)
• Approved monthly bills, payroll, and personnel recommendations (5-0-0)
• Approved adoption of the meeting agenda (5-0-0)
• Agreed to place Secondary English Language Arts materials on February consent agenda

School Board Planning Summit

This School Board Planning Summit is an informational and discussion session, not a voting meeting. The board will receive a 10-year Capital Improvement Plan analysis from Downey Scott, updates on Cedar Lee and Taylor Middle School projects, and an overview of K-8 reading and math growth assessments. They will also hear about latest CDC guidance on masks and quarantining, a technology update projecting $502,000 (FY23) and $700,000 (FY24) for Chromebook refresh, and discuss FY2023 budget development, board office titles, and the VSBA Code of Conduct.

• Downey Scott 10-year Capital Improvement Plan analysis
• Cedar Lee Middle School renovation update; Taylor Middle School RFP for architecture and engineering
• CDC guidance on face masks and quarantining for schools
• Technology update: $502,000 (FY23) and $700,000 (FY24) for Chromebook refresh, plus $200,000 for software renewals
• Discussion of FY2023 budget calendar, board goals, and strategic plan review

The School Board adopted the meeting agenda and reaffirmed the VSBA Code of Conduct. Members received reports on facility conditions, middle school construction, and a proposed FY2023 budget featuring a 5% employee pay increase. No votes were taken on the proposed budget or technology fees.

• Adopted agenda (5-0-0)
• Reaffirmed VSBA Code of Conduct
• Appointed Stephanie Litter-Reber and Vinny Gallo to Finance, Policy, and Personnel committees
• Appointed Donna Grove and Duke Bland to Building Committee
• Appointed Donna Grove and Susan Pauling to Parks and Rec
• Appointed Duke Bland to MVGS
• Appointed Donna Grove as Ex-officio Member of FEIEF

School Board Closed Session

The School Board is holding a closed session to interview interim prospective candidates for the vacant Scott District School Board Seat. The rest of the agenda consists of routine procedural items such as call to order, roll call, and adjournment.

• Motion to convene closed meeting to interview interim candidates for the vacant Scott District School Board Seat under Virginia Code 2.2-3711A (1).
• Certification of proceedings and motion out of closed session.

The School Board convened a closed session to interview prospective interim candidates for the vacant Scott District School Board Seat. No motions were made out of the closed session.

• Adopted the agenda (4-0-0)
• Voted to convene closed session for Scott District seat interviews (4-0-0)
• Certified that closed session proceedings complied with Virginia law
• Adjourned the meeting (unanimous)

School Board Organizational and Special Meeting

The School Board will conduct organizational matters including the election of a Chairman and Vice Chairman. The board will also consider appointing an interim member for the Scott District seat to serve until the November 8, 2022 Special Election.

• Election of Chairman
• Election of Vice Chairman
• Appointment of Interim Scott District Board Member
• Adoption of Bylaws and Rules of Procedure 2022

The School Board held an organizational meeting to elect its Chairman, Vice Chairman, and clerks. The board established a regular monthly meeting and work session schedule and appointed an interim member for the Scott District.

• Elected Donna Grove as Chairman (4-0-0)
• Elected Stephanie Litter-Reber as Vice Chairman (4-0-0)
• Appointed Ginger Farmer as Clerk (4-0-0)
• Appointed Dena Rhodes as Deputy Clerk (4-0-0)
• Appointed Major Warner as Superintendent's designee (4-0-0)
• Appointed Susan Pauling as voting delegate and Stephanie Litter-Reber as alternate delegate for VSBA Annual Convention (4-0-0)
• Established regular meetings for second Monday of each month and work sessions for fourth Monday of each month (4-0-0)
• Appointed Vincent Gallo as interim Scott District School Board member until November 8, 2022 (4-0-0)