Fairfax County Public Schools public meetings in 2023

Parks and Recreation Co-Op Meeting

The Parks and Recreation Co-Op Committee will hear a presentation from the Clifton Institute about a project-based learning opportunity for schools. Updates will be provided on the Safe Routes to School program, including projects at Grace Miller/Roundabout Rt. 28 and Kettle Run/Greenville, as well as on the Cedar Lee and Taylor Middle school renovation projects. Information on ballfield lighting at the temporary Taylor Middle and Cedar Lee Middle sites will also be presented. The meeting includes approval of prior meeting minutes and citizen comments.

• Approval of minutes from the June 13, 2023 meeting
• Clifton Institute presentation on a project-based learning opportunity for schools
• Safe Routes to School update: Grace Miller/Roundabout Rt. 28 and Kettle Run/Greenville
• Updates on Cedar Lee Middle School renovation and Taylor Middle School renovation projects
• Information on ballfield lighting at temporary Taylor Middle School and Cedar Lee Middle School sites

The committee discussed a proposal from the Clifton Institute for student-led ecosystem experiments and reviewed updates on school site projects. No formal votes were taken on the proposed research project or facility designs.

• Approved the meeting agenda
• Approved the June 13, 2023 minutes
• Proposed trial of Clifton Institute mowing/planting experiments at Grace Miller Elementary
• Recommended Clifton Institute present research project to school board in February 2024
• Acknowledged notification that Tom Edwards will sign permits for ballfield lighting

School Board Meeting

The School Board will receive information from the Fauquier County Sheriff's Office about new speed cameras in school zones. They will also discuss inclement weather notification procedures and technical issues with the 'Here Comes the Bus' app. The board will consider requests to name the Liberty High School auditorium after Richard Griffith and the Cedar Lee Middle School auxiliary gym after Sheila Jones. Consent agenda items include personnel changes and approval of monthly bills.

• Speed cameras in school zones – information from Sheriff's Office
• Inclement weather notifications overview
• Here Comes the Bus app issues and possible suspension
• Naming of Liberty High School auditorium to Richard Griffith
• Naming of Cedar Lee Middle School auxiliary gym to Sheila Jones

The School Board approved renaming the Liberty High School Auditorium and the Cedar Lee Middle School Auxiliary Gym. The board also passed resolutions honoring Stephanie Litter-Reber and Raymond (Duke) Bland for their service. Additionally, the board approved the consent agenda including personnel changes and monthly bills.

• Approved renaming Liberty High School Auditorium to Richard Griffith Auditorium (3-1-1)
• Approved renaming Cedar Lee Middle School Auxiliary Gym to Sheila Jones Auxiliary Gym (3-1-1)
• Approved Resolution Honoring Stephanie Litter-Reber (5-0-0)
• Approved consent agenda including November 13 minutes, monthly bills, and payroll (5-0-0)
• Approved personnel recommendations for new hires, retirees, and resignations (5-0-0)
• Approved membership additions to Special Education Advisory Committee (5-0-0)
• Adopted meeting agenda (5-0-0)
• Approved moving specific information items to action items (3-2-0)

Building Committee Meeting

The Fairfax County Public Schools Building Committee will approve minutes from October 26, 2023, and receive updates on the Taylor Middle School renovation, Cedar Lee Middle School expansion, and security vestibule installations. Members will also review the CMP/CASH CIP budgets and hear about asset-funded projects, including a $1.8 million roof replacement at Brumfield Elementary, a $60,375 cooling tower at Greenville Elementary, and a $51,052 sewer pump replacement at KRHS.

• Update on Taylor Middle School Renovation Project
• Update on Cedar Lee Middle School Expansion
• Asset-funded projects: Brumfield roof & roof top units ($1.8M quote), Greenville cooling tower ($60,375 est. start 12/7/23), KRHS sewer pumps ($51,052)
• Security vestibule status update
• CMP/CASH CIP budget review

The committee approved the renaming of the LHS auditorium and a staff parking spot auction at MMP. Members also reviewed progress on the Taylor Middle School renovation and various asset fund projects.

• Approved minutes from October 26, 2023
• Approved renaming LHS auditorium to Richard L. Griffith auditorium
• Approved MMP request to number and auction parking spots to staff

School Board Planning Summit

The School Board will receive overviews on accreditation, student discipline data, and elementary SEL curriculum. They will discuss the superintendent's goals for engagement, learning, and safety. The board will review the current strategic plan and seek guidance for FY2025 budget development. Committee appointments and a roundtable discussion are also scheduled.

• Accreditation process overview
• Roundtable discussion on student discipline data and priorities
• Evaluation of elementary social and emotional learning (SEL) curriculum
• Review of strategic plan for new steps forward
• Review of FY2025 budget needs across operations, maintenance, workforce, healthcare, instruction, student needs, safety, and infrastructure

The School Board adopted the meeting agenda and agreed that the existing strategic plan should be simplified to align with three primary goals: engagement, learning, and safety. The board also discussed student discipline trends and upcoming evaluations of the elementary social and emotional learning curriculum.

• Adopted the agenda (5-0-0)
• Agreed to simplify the strategic plan based on engagement, learning, and safety goals

Finance Committee Meeting

The Fairfax County Public Schools Finance Committee will meet to approve prior meeting minutes, receive information on the FY2024 state budget update, review a draft Capital Improvement Plan (CIP), discuss topics from a joint finance work session and school finance retreat, and receive reports on the September 2023 financial management, health insurance fund, and budget amendments for October 2023. The meeting includes procedural actions and informational updates, with no final votes expected.

• Information item on FY2024 State Budget Update
• Presentation of draft Capital Improvement Plan (CIP)
• Discussion of joint finance committee work session from November 9, 2023
• Report on Health Insurance Fund & Claims Data as of September 2023
• Summary of budget amendments for October 1–31, 2023

The committee approved the meeting minutes from October 10, 2023. Members received updates on state budget funds, the Capital Improvement Plan, and various financial reports. No other formal votes were recorded.

• Approved October 10, 2023 meeting minutes

School Board Meeting

The Fauquier County School Board will hear reports on a draft capital improvement plan with enrollment projections and an update on new state funds. Consent agenda items for approval include updated middle school boundary maps for Cedar Lee and Taylor Middle Schools, instructional policy revisions, and personnel recommendations. The board will also receive information on the VDOE All in VA Initiative targeting tutoring and chronic absenteeism.

• Approval of updated middle school boundary maps for Cedar Lee and Taylor Middle Schools following renovations.
• Draft capital improvement plan presented with estimated costs for proposed projects and funding options.
• FY 2024 state budget update with new state funds for the school division.
• Personnel recommendations include 36 substitutes, multiple teachers, and administrative hires.
• Financial report shows $159.6 million School Operating Fund and five other specific-purpose funds.

The School Board approved a revised budget resolution for FY2024 to manage state funds and address a projected $5.5 million shortfall in transportation and operations. The board also approved a consent agenda including new personnel hires and middle school boundary maps.

• Approved Revised Budget Resolution for FY2024 (5-0-0)
• Approved Middle School Boundary Maps for CLMS and TMS (5-0-0)
• Approved personnel recommendations including 1 Interim Principal, 1 Interim Assistant Principal, and 1 Director of Instruction (5-0-0)
• Approved monthly bills and payroll (5-0-0)
• Approved Instructional Legislative Policy Revisions (5-0-0)
• Approved Career and Technical Education Advisory Membership Charges for 2023/2024 (5-0-0)
• Approved October 10, 2023 School Board Minutes (5-0-0)
• Voted to move budget and asbestos abatement items to action items (5-0-0)

Building Committee Meeting

The Fairfax County Public Schools Building Committee will approve the minutes from its August 24 and September 28 meetings. It will receive updates on the Taylor Middle School Renovation Project, the Cedar Lee Middle School Expansion, and the status of security vestibules. The committee will also be briefed on CMP/CIP budgets and a list of asset‑fund projects that include specific cost estimates.

• Approve minutes from the August 24, 2023 and September 28, 2023 meetings
• Receive an update on the Taylor Middle School Renovation Project
• Receive an update on the Cedar Lee Middle School Expansion
• Receive an update on the status of security vestibules
• Asset‑fund projects: $1.8 million quote for Brumfield roof & rooftop units; $60,375 estimate for Greenville cooling tower; $75,000 design for Mary Walter water tank; $24,998 for Fauquier horticulture power and electrical panel; $6,880 for Mary Walter sewer pump

The committee approved the removal of 'Warrenton Middle School' lettering from the Taylor building. Members discussed ongoing renovations at Taylor Middle School and Cedar Lee Expansion, as well as various asset fund and CIP projects.

• Approved $750 quote to remove letters and patch the Taylor building
• Approved purchase of two sewer pumps for KRHS
• Approved minutes from August 24 and September 28

Finance Committee Meeting

The committee will review several information items including the Active Learning Grant for Pre-K through 2nd grade. Members will also receive updates on FY2023 carryover, the first quarter financial management report, and health insurance fund data. Additionally, a summary of budget amendments from September 2023 will be presented.

• Active Learning Grant for Pre-K-2nd Grade
• FY2023 Carryover information
• Financial Management Report Update for July through September 2023
• Health Insurance Fund & Claims Data Report
• Summary of Budget Amendments from September 1, 2023 - September 30, 2023

The committee reviewed the FY 2024 Financial Management Report and health insurance claims data. Members were informed that the FY2023 carryover package would be presented to the school board for approval. No substantive funding or policy decisions were voted on during the meeting.

• Approved meeting agenda
• Approved September 11, 2023 minutes

School Board Meeting

The Fauquier County School Board will receive information on a $123,620 annual Crowdstrike cybersecurity solution and consider approval. The consent agenda includes approval of minutes, monthly bills, and personnel changes (5 new teachers, retirements, resignations). The board will also review annual achievement and accreditation reports, career and technical education advisory membership, and instructional policy revisions.

• $123,620 annual cost for Crowdstrike cybersecurity product to mitigate future attacks
• Personnel recommendations: 5 new teachers, 1 principal deceased, retirements, resignations
• Kettle Run High School recognized as a National Blue Ribbon School
• Career and Technical Education Advisory Committee report for 2022-23 and new membership for 2023-24
• Instructional policy revisions to policies on remedial instruction, graduation requirements, and school counseling

The School Board adopted the meeting agenda and approved the consent agenda, which included September 11 minutes, monthly bills, payroll, and various personnel recommendations. The board also received reports on school accreditation, literacy updates, and cybersecurity solutions.

• Adopted the agenda (5-0-0)
• Approved September 11, 2023 School Board Minutes (5-0-0)
• Approved monthly bills and payroll (5-0-0)
• Approved personnel recommendations including 1 interim principal, 5 teachers, and 1 Director of Communications (5-0-0)

Building Committee Meeting

The committee will receive information on several ongoing school construction and maintenance items. Updates include high school warning systems, middle school renovations, and the status of various asset fund projects.

• Outdoor Warning System plan for Fauquier, Kettle Run, and Liberty High Schools
• Fauquier High School Agriculture Plan update
• Taylor Middle School Renovation Project update
• Cedar Lee Middle School Expansion update
• Asset fund projects including a $66,171 quote for Greenville cooling tower and $75,000 engineering for Mary Walter water tanks

The committee approved the installation of outdoor warning systems at three high schools and a $35,000 sound system for the FHS Falcon Room. Members also approved a $60,000 refurbished cooling tower for Greenville and moved a Taylor Middle School asbestos abatement request forward to the next committee. Several other projects, including the Cedar Lee expansion and security vestibules, remain in progress.

• Approved Outdoor Warning System for three high schools
• Approved $60,000 to refurbish Greenville cooling tower
• Approved $35,000 sound system for FHS Falcon Room
• Approved Taylor Middle School asbestos abatement request to proceed to next committee
• Deferred approval of August 24 meeting minutes to October

Personnel Committee Meeting

This meeting of the FCPS Personnel Committee includes information items on monthly reports, recruitment and staffing updates, a discussion of the FCPS Student Teaching Program (with an attached document on internship placements and partnerships), and a Year 5 review update of Marathon Health. No votes are scheduled; the agenda is informational and procedural.

• Review of monthly personnel reports
• Recruitment and staffing updates
• Discussion of FCPS Student Teaching Program (attachment: Internship Placements and Partnerships_9-14-2023.pdf)
• Marathon Health Year 5 review update (attachment: Fauquier Year End Review - Year 5 - FCPS.pdf)
• Next Personnel Committee Meeting scheduled for October 12, 2023

The Personnel Committee reviewed monthly reports and received updates on recruitment and staffing. Members discussed the FCPS Student Teaching Program and reviewed member utilization data for the Fauquier County Wellness Center.

• Reviewed School Board Monthly Report and Board Records

School Board Meeting

The Fauquier County School Board will meet on September 11, 2023, at Fauquier High School. The main business is a consent agenda of 12 items including a proposal to raise part-time accompanist rates from $20 to $27 per hour, adoption of a new fiscal management policy (3-4.2), and legislative revisions to student conduct and community relations policies. The board will also approve committee memberships for special education and gifted education advisory committees and receive reports on finances, human resources, and superintendent updates.

• Increase hourly rate for part-time temporary accompanists from $20 to $27 (cost $6,103.75) — consent item 6.3
• Establish new Policy 3-4.2, Fiscal Management, and Health Insurance Fund Agreement — consent item 6.4
• Legislative revisions to policies: Access to Records, Safety of Facilities, Emergency Preparedness, School Nutrition, and Code of Student Conduct — consent items 6.5 and 6.6
• Approve Special Education Advisory Committee and Gifted Education Advisory Committee memberships for 2023‑24 — consent items 6.7 and 6.8
• Personnel actions: 33 new substitutes, 2 teachers, 1 assistant principal hired; 5 resignations including 1 teacher — consent item 6.11

The School Board approved a $50,000 budget transfer from the Path Foundation for tree removal at FHS. The board also adopted a new fiscal management policy and approved various personnel recommendations and legislative policy revisions.

• Approved $50,000 budget transfer from Path Foundation for FHS tree removal (4-0-0)
• Adopted New Policy 3-4.2, Fiscal Management and the Health Insurance Agreement (5-0-0)
• Approved personnel recommendations including 33 substitutes and 1 Assistant Principal (5-0-0)
• Authorized settlement agreement with employee #2603 (3-1-0)
• Approved legislative policy revisions for Student Services, Community Relations, and Support Services (5-0-0)
• Approved Special Education and Gifted Education Advisory Committee memberships and charges (5-0-0)
• Approved religious exemptions 9112023.1 and 9112023.2 (5-0-0)
• Approved hourly rate increase for part-time temporary accompanists (5-0-0)

Finance Committee Meeting

The committee will approve prior meeting minutes and receive information on grants, including the NEA Foundation Student Success Grant and SummerQuest 2023m Grant. They will also hear a budget update for FY2024 and receive reports on the FY2023 financial management report, health insurance fund, and budget amendments for July–August 2023.

• NEA Foundation Student Success Grant and SummerQuest 2023m Grant (information item)
• FY2024 Budget Update (information item)
• FY2023 draft unaudited Financial Management Report (report)
• Health Insurance Fund & Claims Data Report (report)
• Summary of Budget Amendments July 1–August 31, 2023 (report)

School Board Meeting - Closed Session

This is a closed session meeting of the Fairfax County Public Schools School Board. The main action is a motion to enter closed session to discuss a personnel matter specific to licensed professional employee #2603, as allowed under Virginia Code Section 2.2-3711A(1). The rest of the agenda consists of procedural items.

• Motion for closed session to discuss personnel matter regarding licensed professional employee #2603
• Certification of proceedings and motion out of closed session

The School Board convened a closed session to discuss a personnel matter regarding licensed professional employee #2603. Following the session, the Board voted to rescind a previous motion from August 28, 2023, and uphold the Superintendent's revised recommendation.

• Adopted the agenda (5-0-0)
• Convened closed session to discuss personnel matter for employee #2603 (5-0-0)
• Certified that only lawfully exempted public business was discussed in closed session (5-0-0)
• Rescinded August 28, 2023 motion and upheld Superintendent's revised recommendation for employee #2603 (4-1-0)

School Board Meeting and Work Session

The Fairfax County School Board will hold a work session and regular meeting to receive reports from the Special Education Advisory Committee, Gifted Education Advisory Committee, and Title I program, and to consider membership charges for the 2023-24 school year. The consent agenda includes personnel recommendations for new hires, resignations, and other staffing changes. The board also plans to enter a closed session to discuss a personnel matter specific to a licensed professional employee.

• Personnel recommendations: 27 new hires (teachers, assistants, food service, etc.) and 51 resignations across various positions
• Special Education Advisory Committee: receive 2022-23 report and consider 2023-24 membership charges
• Gifted Education Advisory Committee: receive 2022-23 report and consider 2023-24 membership charges
• Title I and Family Engagement Report for 2022-23 (information only)
• Closed session for personnel matter regarding licensed professional employee #2603

The School Board approved a series of new hires and resignations. The board also held a closed session to discuss a personnel matter and subsequently voted to uphold a recommendation regarding a licensed professional employee.

• Adopted the agenda (5-0-0)
• Approved personnel recommendations for new hires and resignations (5-0-0)
• Voted to convene closed session for personnel matter regarding employee 2603 (5-0-0)
• Voted to uphold the school division's recommendation for licensed professional employee 2603 (5-0-0)

Building Committee Meeting

The Building Committee will approve minutes from July 27, then receive informational updates on the Taylor Middle School Renovation Project, Cedar Lee Middle School Expansion, security vestibules status, and asset-funded capital projects. No budget is presented due to the fiscal year transition. No votes are scheduled on these items.

• Update on Taylor Middle School Renovation Project
• Update on Cedar Lee Middle School Expansion
• Asset-funded projects include Brumfield roof/RTUs, Marshall fire alarm, Pierce boilers, and new AC buses
• Status report on security vestibules in schools
• Liberty High School projects update

The committee approved the minutes from the July 27 meeting. Members reviewed the status of several ongoing construction and renovation projects, including the Taylor Middle School renovation and Cedar Lee expansion. The committee also discussed a proposal for a weather prediction system for high school athletics.

• Approved July 27, 2023 meeting minutes
• Agreed to support Safe Routes To Schools path provided Parks and Rec pays attorney fees

School Board Meeting

The Fairfax County School Board will vote to adopt ESL and World Language textbooks for grades K‑12, with budget impacts of $98,390 and $279,445 respectively. The board will also review the FRESH grant strategic plan, the updated Crisis Management Plan, and consider raising the hourly rate for part‑time temporary accompanists from $20 to $27, a change costing $6,103.75. Additional agenda items include revisions to fiscal management, fees and fines, and travel policies.

• Adoption of ESL textbooks ($98,390) and World Language textbooks ($279,445)
• Increase hourly rate for part‑time temporary accompanists to $27 (budget $6,103.75)
• Review of FRESH Strategic Plan and 2022‑23 Summary Report (no budget impact)
• Review of updated Crisis Management Plan (no budget impact)
• Consider revisions to Policy 3‑3.13 Fees and Fines and related regulations

The School Board approved a consent agenda including monthly bills, payroll, and various new staff hires. Members also voted to approve revisions to policies regarding travel expenses and the school fee and fine schedule.

• Adopted meeting agenda (5-0-0)
• Approved ESL and World Language textbook/instructional materials adoption (5-0-0)
• Approved July 10 meeting minutes (5-0-0)
• Approved monthly bills and payroll (5-0-0)
• Approved personnel recommendations including 6 teachers and 5 school nutrition managers (5-0-0)
• Approved revisions to Policy 3-3.13 Fees and Fines (5-0-0)
• Approved revisions to Policy 5-7.4 Travel and Policy 3-3.8 Travel and Expenses (5-0-0)

August 10, 2023 Personnel Committee Meeting

The Fairfax County Public Schools Personnel Committee is reviewing monthly reports, a recruitment and staffing update, and preliminary turnover data. The main action item is a request to increase the hourly rate for part-time temporary accompanists from $20 to $27, citing market competitiveness, with a budget impact of $6,103.75.

• Request to increase hourly rate for part-time temporary accompanists from $20 to $27, budget impact $6,103.75
• Discussion of preliminary turnover data
• Recruitment and staffing update
• Review of monthly personnel reports

Special School Board Meeting

The School Board will consider approving the reclassification of a vacant Management and Budget Analyst position to a Technical Budget Manager, which would handle budget development, grant reconciliation, and state reporting. The board will also enter a closed session for a personnel matter and act on a consent agenda including personnel recommendations.

• Reclassification of Management and Budget Analyst position #2085 to Technical Budget Manager (no net FTE impact)
• Consent agenda with personnel recommendations: 12 new teachers, 1 principal, and others; plus resignations and retirements
• Closed session to discuss a personnel matter specific to licensed professional employee #2603

The School Board approved a series of personnel recommendations and reclassified a vacant Management and Budget Analyst position to a Technical Budget Manager. The Board also voted to place one licensed professional employee on administrative leave pending investigation.

• Adopted agenda (5-0-0)
• Approved Personnel Recommendations for new hires, resignations, and retirements (5-0-0)
• Approved reclassification of one Management and Budget Analyst position to Technical Budget Manager (5-0-0)
• Placed employee number 2603 on administrative leave effective immediately (4-1-0)

Building Committee Meeting

The Fairfax County Public Schools Building Committee will receive updates on school construction and maintenance projects, including a playground proposal at Mary Walter Elementary, renovations at Taylor Middle and expansion at Cedar Lee Middle, and the status of security vestibules. They will also review asset fund projects totaling over $3.3 million for items like chillers, boilers, and roofs. No budget is presented due to the fiscal year transition.

• Mary Walter Elementary playground proposal
• Taylor Middle School renovation project update
• Cedar Lee Middle School expansion update
• Security vestibules status update
• Asset fund projects: Auburn Middle chiller ($104K), Pierce boiler ($33K), Cedar Lee roof ($1.03M), Marshall roof ($1M), Fauquier boiler ($750K), air conditioned buses ($345K), Pearson septic line ($19.6K)

The committee approved the installation of an ADA accessible playground piece at Mary Walter Elementary School. Members also received progress updates on the Cedar Lee expansion and Taylor Middle School renovations.

• Approved ADA accessible playground project at Mary Walter Elementary
• Approved June 29, 2023 meeting minutes
• Denied request to add aesthetic structure around Liberty High School porta potty
• Confirmed approval of Greenville shade structure

July 13, 2023 Personnel Committee Meeting

The Personnel Committee will discuss reclassifying a vacant Management and Budget Analyst position (#2085) to a Technical Budget Manager, with costs absorbed within the Office of Business and Planning. The committee will also review monthly personnel reports and receive a recruitment and staffing update.

• Reclassification of Management and Budget Analyst position #2085 to Technical Budget Manager with no net FTE impact
• Review of monthly personnel reports
• Recruitment and staffing update

The Personnel Committee approved the reclassification of one Management and Budget Analyst position to a Technical Budget Manager. The committee also reviewed monthly reports and received a recruitment and staffing update regarding certified separations.

• Approved request to reclassify one Management and Budget Analyst position to a Technical Budget Manager

Finance Committee Meeting

The Finance Committee will consider approval of the agenda and prior meeting minutes. The committee will review draft changes to the Travel Policy and Fee Schedule, and receive updates on the state budget, financial management report, health insurance fund, and budget amendments. Draft student activity fund changes are pending.

• Review of draft Travel Policy changes
• Review of draft Fee Schedule changes (FY24)
• State budget update for FY2024
• Financial Management Report as of May 31, 2023
• Health Insurance Fund & Claims Data Report for April 2023

The committee approved the meeting agenda and the minutes from May 8, 2023. Members reviewed draft changes to travel policies, fee schedules, and student activity funds, but no formal actions were taken on these items.

• Approved meeting agenda
• Approved May 8, 2023 meeting minutes

School Board Meeting

The Fauquier County School Board will consider a consent agenda that includes retitling two positions, a salary increase for the Executive Director of Student Services and Special Education with a $25,330 budget impact, approval of a religious exemption, and personnel recommendations including 18 new teachers. The board will also receive presentations recognizing state champions and two elementary schools for state awards, and hear informational items on superintendent engagement efforts and a policy revision for school libraries.

• Proposed salary increase for Executive Director of Student Services and Special Education from $134,000 to $155,000 (budget impact $25,330)
• Retitle position #2911 from Fresh Special Projects and Event Coordinator to Fresh Movement Coordinator (no budget impact)
• Retitle position #2792 from FRESH Grant Dietician to Interim School Nutrition Processor (no budget impact)
• Consent agenda includes approval of Religious Exemption 7102023.1 and personnel changes (18 new teachers, 1 deputy superintendent, 1 assistant principal, etc.)
• Informational item on revisions to Policy 6-5.2, 'School Libraries/Media Centers'

The School Board approved revisions to the school libraries and media centers policy and set nutrition meal prices for the 2023-24 and 2024-25 school years. The board also authorized the Deputy Superintendent to sign VDOE documents in the Superintendent's absence.

• Approved revisions to Policy 6-5.2, 'School Libraries/Media Centers' (5-0-0)
• Approved School Nutrition Meal Prices for SY 23-24 and SY 24-25 (5-0-0)
• Authorized Meaghan Brill to sign VDOE documents in the Superintendent's absence (5-0-0)
• Approved Memorandum of Understanding with Boys and Girls Club Fauquier (3-0-2)
• Approved personnel recommendations including 18 teachers and 1 Deputy Superintendent (5-0-0)
• Approved retitling of position #2911 to Fresh Movement Coordinator (5-0-0)
• Approved retitling of position #2792 to Interim School Nutrition Processor (5-0-0)
• Approved salary increase for Executive Director of Student Services and Special Education (5-0-0)

Building Committee Meeting

The Building Committee will approve minutes from May 25 and receive updates on several school facility projects. Key items include a shade structure request at Greenville Elementary, renovation progress at Taylor Middle School, expansion at Cedar Lee Middle School, and security vestibule installation status. The committee will also review a detailed list of asset fund projects totaling over $3.3 million for roof replacements, boiler upgrades, and bus purchases.

• Approve minutes from May 25, 2023 meeting
• Greenville Elementary playground shade structure request
• Taylor Middle School renovation and Cedar Lee Middle School expansion updates
• Security vestibules update
• Asset fund projects: $1.03M Cedar Lee roof, $1M Marshall roof, $750K Fauquier boiler, $345K for 3 AC buses, and other smaller projects

The committee approved a request to install shade structures at Greenville Elementary School using PTO funds. Members also received progress updates on the Cedar Lee expansion and the Taylor Middle School renovation project.

• Approved installation of two shade features and five stand-alone shade features at Greenville Elementary
• Approved May 25, 2023 meeting minutes
• Approved Eagle Scout bridge and trail work at the FHS outdoor lab provided safety standards are met

School Board Meeting and Work Session

The School Board will discuss and vote on amended budget recommendations for FY 2024, which include reinstating elementary and secondary instructional assistants affected by prior cuts and possible board salary increases. The board will also consider approving a form authorizing signature of VDOE documents in the Superintendent's absence.

• Consider approval of amended budget recommendations for FY 2024
• Reinstate instructional assistants affected by budget cuts
• Discuss board salary increases
• Approve VDOE Authorization of Signature in Absence of Superintendent
• Move information items 2.1 and 2.2 to action items

The School Board approved the proposed budget amendments for FY2024. The board also authorized a signature process for VDOE documents during the Division Superintendent's absence.

• Adopted the meeting agenda (5-0-0)
• Approved VDOE Authorization of Signature in Absence of the Division Superintendent (5-0-0)
• Approved FY2024 budget amendments as proposed (5-0-0)

Parks and Recreation Co-Op Meeting

The Parks and Recreation Co-Op Meeting will receive updates on various projects including Safe Routes to School, Timberfence Trail Phase 2, Bradley Elementary playground ADA access, and middle school renovations. The committee will also hear citizen comments and discuss school ballfield scheduling. No formal votes or actions are scheduled.

• Safe Routes to School update on Grace Miller/Roundabout Rt. 28 and Kettle Run/Greenville
• Timberfence Trail Phase 2 at Fauquier High School
• Bradley Elementary Playground ADA accessible path status
• Cedar Lee and Taylor Middle School renovation projects
• School ballfield scheduling and field allocation process

The committee discussed the status of Safe Routes to Schools projects and school facility upgrades. Key updates included the progress of ADA access at Bradley Elementary and the upcoming opening of Cedar Lee Middle School. No formal votes were taken on new project approvals.

• Approved agenda and minutes from January 26, 2023
• Approved use of Grace Miller school for a July public hearing on Safe Routes to Schools
• Confirmed Timberfence Trail deed of easement was approved by the school board
• Approved retention of $1,500 monthly cell tower revenue for Central Sports Complex upkeep

School Board Meeting

The School Board will vote on a consent agenda that includes grant applications, monthly bills, and personnel recommendations. Notable personnel actions include hiring a new superintendent and hundreds of teacher and staff reappointments. The board will also receive information on textbook adoptions for trade programs and a proposed MOU with the Boys and Girls Club.

• Approval of Carl Perkins Grant Plan and Budget for career and technical education
• Approval of ESSA Title I–IV grant applications for 2023-2024
• Personnel recommendations including 1 new superintendent, 3 new principals, and 785 teacher reappointments
• Textbook adoptions for Auto Body Repair ($32,906.98), Auto Technology ($90,411.48), Carpentry ($63,687.17), and Electricity ($2,968.20)
• Revised MOU with Boys and Girls Club Fauquier to use school locations for after-school program

The School Board approved several grant applications, monthly bills, and personnel recommendations via a consent agenda. The board also appointed four individuals to leadership roles within the school division.

• Adopted meeting agenda (4-0-0)
• Approved Carl Perkins Grant and ESSA Grant Applications (Title I, II, III, and IV) (5-0-0)
• Approved May 8 and May 24, 2023 meeting minutes (5-0-0)
• Approved monthly bills, payroll, and personnel recommendations (5-0-0)
• Appointed Erika Kersey as Greenville Elementary School Principal
• Appointed Mark Rendell as Grace Miller Elementary School Interim Principal
• Appointed Bruce McDaniel as H.M. Pearson Elementary School Principal
• Appointed Prashant Shrestha as Assistant Superintendent for Budget and Planning

Personnel Committee Meeting

The Fairfax County Public Schools Personnel Committee is discussing several personnel actions, including retitling two positions, increasing the hourly rate for part-time accompanists from $20 to $25, and increasing the FY24 salary of the Executive Director of Student Services and Special Education by $12,000 plus a market adjustment. The committee will also review monthly reports and receive a recruitment and staffing update.

• Retitle position #2911 from FRESH Special Projects and Event Coordinator to FRESH Movement Coordinator (no budget impact)
• Retitle position #2792 from FRESH Grant Dietician to Interim School Nutrition Processor (no budget impact)
• Increase hourly rate for part-time temporary accompanists from $20.00 to $25.00 (budget impact $4,050)
• Increase FY24 salary of Executive Director of Student Services and Special Education from $134,000 to $149,550 (budget impact $18,308)

The Personnel Committee approved two position retitles and a salary increase for the Executive Director of Student Services and Special Education. A request to increase the hourly rate for part-time temporary Accompanists was tabled. The committee also reviewed monthly reports and received updates on staffing and wellness center services.

• Approved retitling position #2911 from FRESH Special Projects and Events Coordinator to FRESH Movement Coordinator
• Approved retitling position #2792 from FRESH Grant Dietician to Interim School Nutrition Processor
• Approved FY24 salary increase for the Executive Director of Student Services and Special Education
• Tabled request to increase hourly rate for part-time temporary Accompanists

Building Committee Meeting

The Building Committee will hear updates on the Taylor Middle School renovation, Cedar Lee Middle School expansion, and the status of security vestibules. They will also review information on asset fund projects including roof replacements and chiller installation, and discuss projects at Liberty High School and ADA access at Bradley Elementary. The committee will approve the minutes from the previous meeting.

• Update on Taylor Middle School Renovation Project
• Update on Cedar Lee Middle School Expansion
• Update on security vestibules status
• Asset fund projects: Auburn chiller ($104,000), Cedar Lee roof ($1,034,800), Marshall roof ($1,001,000), etc.
• Liberty High School projects and C.M. Bradley playground ADA access

The committee approved the minutes from the April 27, 2023 meeting. Members discussed progress on school renovations, security vestibules, and facility repairs, though no new formal votes were recorded for the project updates.

• Approved April 27, 2023 meeting minutes

Special School Board Meeting

The Fairfax County School Board is holding a special meeting to discuss and take action on appointing a Division Superintendent. The agenda includes a closed session to negotiate the superintendent's contract and a vote on the appointment, with a contract document attached for Dr. Warner.

• Closed session to negotiate superintendent contract (Va. Code 2.2-3711A1)
• Action item to appoint a Division Superintendent (Dr. Warner)
• Contract document: Superintendent Contract - Dr. Warner 5.24.2023.pdf

The School Board appointed Dr. Major Warner as Division Superintendent effective July 1, 2023. The Board approved his employment agreement and authorized the Chairman to execute the contract.

• Adopted the agenda (5-0-0)
• Convened in Closed Session to negotiate Superintendent Contract (5-0-0)
• Appointed Dr. Major Warner as Division Superintendent and approved employment agreement (5-0-0)

School Board Meeting and Work Session

The Fauquier County School Board will receive information on the Carl Perkins Grant Plan, ESSA grant applications, and the Summer Learning Program, then consider moving a resolution recognizing Superintendent Dr. David Jeck to action. The board will go into closed session for contract negotiations with the superintendent and vote on a third amendment to his contract.

• Carl Perkins Grant Plan and Budget for 2023-2024 presented for information
• Title I, II, III, IV ESSA grant applications for 2023-2024 presented for information
• Summer Learning Program update for FCPS students, funded by CARES Grant
• Resolution recognizing Dr. David Jeck for his service as Superintendent
• Third amendment to the Superintendent's Contract approved

The School Board adopted a resolution honoring Dr. David C. Jeck's tenure as Superintendent from 2013 to 2023. The Board also approved a third amendment to Dr. Jeck's contract following a closed session. Additionally, the Second Step program for middle schools was removed from the agenda for approval.

• Adopted agenda (5-0-0)
• Adopted Resolution Honoring Dr. David C. Jeck (5-0-0)
• Approved Third Amendment to Dr. Jeck's Contract (4-1-0)
• Convened closed session for Superintendent contract negotiations (5-0-0)

Personnel Committee Meeting

The Fairfax County Public Schools Personnel Committee will hold a discussion on health insurance planning. The committee will also adopt the agenda and hold a roundtable discussion. No decisions are listed on the agenda.

• Discussion of health insurance planning
• Roundtable discussion
• Adoption of the agenda

The committee reviewed health insurance costs and funding. Members discussed the impact of the Wellness Center on insurance savings and the need for a new communication philosophy regarding health insurance expenses. No formal votes were recorded.

• Agreed that HR, Budget, County Administration, and Schools will work with Jeff Ries to develop a communication philosophy for health insurance expenses

School Board Meeting - Closed Session

The School Board is meeting in closed session to interview prospective candidates for the Superintendent vacancy, as permitted under Virginia Code 2.2-3711A(1). The agenda consists entirely of procedural items leading to and from the closed session. No public decisions or discussions are scheduled.

• Motion to go into closed session for interviewing superintendent candidates
• Certification of proceedings after closed session
• Motion out of closed session
• Adoption of the meeting agenda
• Meeting held at 320 Hospital Dr, Warrenton, VA

Finance Committee Meeting

The Fairfax County Public Schools Finance Committee will approve the agenda and prior meeting minutes, then receive information on two grants totaling over $417,000, including a five-year Project Aware grant. The committee will also review reports on financial management, health insurance fund and claims data, and a summary of budget amendments from March to May 2023.

• Mid-Atlantic Food Resilience & Access Coalition grant of $3,750.00
• Project Aware Virginia 2023 grant of $413,477.00 over five years
• Financial Management Report update as of April 30, 2023
• Health Insurance Fund & Claims Data Report for March 2023
• Summary of budget amendments from March 30 to May 1, 2023

The committee approved the meeting agenda and the minutes from the April 11, 2023 meeting. Members reviewed the FY 2023 Financial Management Report and health insurance fund data. No other formal votes on budget amendments were recorded.

• Approved meeting agenda
• Approved 4/11/23 meeting minutes

School Board Meeting

The Fairfax County School Board will vote to adopt the FY 2024 budget resolution totaling $158,952,226 for school operations. It will also consider a Title I Part C Migrant Education agreement, a contract reclassification for a divisional math coach costing $4,269.71, and a proposed non‑resident tuition rate of $10,015 for the 2023‑2024 school year. Additional items include a CARES grant funding update and a recommendation for the Second Step program for middle schools.

• Adopt FY 2024 budget resolution for $158,952,226 (school operations)
• Approve Title I Part C Education of Migratory Children agreement (no budget impact)
• Reclassify divisional math coach contract to 11 months, budget impact $4,269.71
• Consider non‑resident tuition rate of $10,015 for 2023‑2024 school year
• Receive CARES Grant funding update (budget impact detailed in attachment)

The School Board approved the FY2024 budget and set non-resident tuition rates. It also approved personnel recommendations and the reclassification of a divisional math coach contract. The board discussed a potential middle school SEL program and superintendent recruitment.

• Adopted FY2024 budget of $158,952,226 for school operations (5-0-0)
• Approved non-resident tuition rate of $10,015 for 2023-2024 (5-0-0)
• Approved reclassifying divisional math coach to 11-month contract (5-0-0)
• Approved personnel recommendations including 29 new teachers and 1 assistant principal (5-0-0)
• Approved Title I, Part C, Education of Migratory Children Agreement (5-0-0)
• Approved April 11, April 18, and May 3, 2023 meeting minutes (5-0-0)
• Approved monthly bills and payroll (5-0-0)

School Board Meeting - Closed Session

The Fairfax County School Board is holding a closed session to interview candidates for the superintendent vacancy. The meeting includes procedural items such as roll call, adoption of the agenda, and a motion to enter closed session. No public decisions or votes on policy or budget items are scheduled.

• Motion to enter closed session to interview prospective superintendent candidates (Virginia Code 2.2-3711A1)
• Certification of proceedings after closed session
• Motion to exit closed session and adjourn

The School Board convened a closed session to interview prospective candidates for the Superintendent vacancy. The Board later certified that only lawfully exempted public business was discussed during the session.

• Adopted the agenda (5-0-0)
• Voted to convene a closed meeting to interview Superintendent candidates (5-0-0)
• Certified that only lawfully exempted business was discussed in closed session (5-0-0)
• Adjourned the meeting (unanimous)

Building Committee Meeting

The Fairfax County Public Schools Building Committee will meet to approve minutes from the previous meeting and receive informational updates on several school construction and renovation projects. No final votes are scheduled; the focus is on project status and funding details for items such as the White Marsh Subdivision, Taylor Middle School renovation, and asset-funded projects with dollar amounts listed.

• White Marsh Subdivision Project at Liberty High School – update on land development
• Taylor Middle School Renovation Project – update on scope and progress
• Cedar Lee Middle School Expansion – update on expansion plans
• Asset Fund Projects – $1,034,800 for Cedar Lee roof, $1,001,000 for Marshall roof, and other projects with actual costs and status
• Brumfield Elementary entrance redesign and C M Bradley playground ADA access – accessibility improvements

The committee approved the March 23, 2023, meeting minutes. Members reviewed progress on the Cedar Lee and Taylor Middle School projects and discussed upcoming facility maintenance and security grant funding.

• Approved March 23, 2023 meeting minutes
• Deferred White Marsh Subdivision final plan for 6-9 months for more detailed design
• Agreed to schedule Bradley Elementary Playground ADA access project for Summer
• Terminated ABM custodial contract effective 5/31/2023

Special School Board Meeting

This special meeting of the Fairfax County School Board is primarily procedural, with a key action item to enter closed session to discuss the superintendent's contract under Virginia law. The board will also conduct routine opening procedures and a roundtable discussion.

• Motion to enter closed session to discuss the superintendent's contract pursuant to Virginia Code 2.2-3711A(1)

The School Board voted to end the Superintendent's contract effective June 30, 2023. Dr. David Jeck was appointed as Special Projects Coordinator from July 1, 2023, through June 30, 2024, with his salary remaining the same.

• Adopted the agenda (5-0-0)
• Convened closed session to discuss Superintendent's contract (5-0-0)
• Agreed to end Superintendent's contract effective June 30, 2023, and appointed Dr. David Jeck as Special Projects Coordinator for July 1, 2023 through June 30, 2024 (4-1-0)

Personnel Committee Meeting

The Personnel Committee will consider a request to increase a Divisional Math Coach contract from 10.5 to 11 months, costing $4,269.71 including benefits, to support math instruction and pandemic learning recovery. The committee will also review monthly reports, a recruitment and staffing update, and an organizational chart.

• Request to increase Math Specialist contract from 10.5 to 11 months, with $4,269.71 budget impact
• Review of monthly personnel reports
• Recruitment and staffing update
• Review of organizational chart
• Next Personnel Committee meeting scheduled for May 11, 2023

The Personnel Committee approved changing a Divisional Math Coach position from a 10.5-month to an 11-month contract for the 2023-2024 school year. The committee also reviewed staffing updates regarding instructional assistants and the self-funded health insurance program.

• Approved moving a Divisional Math Coach from a 10.5-month to an 11-month contract for 2023-2024
• Reviewed Monthly reports
• Tabled review of the Organizational Chart to May 11, 2023

School Board Meeting

The School Board will vote on a consent agenda including the Special Education Annual Plan, $42,300 for 11 adaptive curriculum licenses, and personnel changes (6 teacher retirements, 19 resignations, and new hires). They will also receive information on new pilot high school courses (Unified Seminar and ASL III), calendar adjustments for Cedar Lee Middle School renovation, and a revision to Code of Student Conduct. Recognitions for winter sports champions, award winners, and Teacher of the Year nominees are scheduled.

• Approval of 2023-2024 Special Education Annual Plan and application (required by state law)
• $42,300 for 11 additional Unique Learning System adaptive curriculum licenses for special education classrooms
• Personnel recommendations: 6 teachers retiring, 19 teachers resigning, 3 principals resigning, and new hires
• New pilot high school courses: Unified Seminar and American Sign Language III
• Calendar adjustments for Cedar Lee Middle School renovation using unused makeup days

The School Board adopted the FY24 budget and approved revisions to the Code of Student Conduct policy. The board also approved the Special Education Annual Plan and various personnel changes via a consent agenda.

• Adopted FY24 Budget ($158,952,226 total)
• Approved revisions to Policy 7-3.1, Code of Student Conduct (5-0-0)
• Approved Special Education Annual Plan and Application (5-0-0)
• Approved Unique Learning System Adaptive Curriculum Licenses (5-0-0)
• Approved monthly bills and payroll (5-0-0)
• Approved personnel recommendations including new hires, retirements, and resignations (5-0-0)
• Adopted meeting agenda (5-0-0)
• Approved moving items 6.4 and 6.5 to action items (5-0-0)

Finance Committee Meeting

The Fairfax County Public Schools Finance Committee meets to approve the agenda and prior meeting minutes. Members will hear an information item on a $400 FFA Mental Health Mini Grant. Reports include a Financial Management Report update as of March 31, 2023, a Health Insurance Fund and Claims Data Report for February 2023, and a summary of budget amendments from mid- to late March. The next meeting is scheduled for May 8, 2023.

• FFA Mental Health Mini Grant approved for $400 at LHS SAF
• Financial Management Report update for period ending March 31, 2023
• Health Insurance Fund & Claims Data Report for month ending February 2023
• Summary of budget amendments from March 14-30, 2023
• Next meeting set for May 8, 2023

The committee approved the agenda, prior meeting minutes, and a $400 FFA Mental Health Mini Grant. Members discussed the need for written guidelines regarding the health insurance fund's 25% reserve requirement.

• Approved agenda
• Approved 3/13/23 meeting minutes
• Approved FFA Mental Health Mini Grant (LHS SAF) for $400.00

School Board Work Session

The School Board will receive options for balancing the FY 2024 proposed budget after the county adopted its budget. They will also receive updates on Taylor Middle School renovation design, a request for 11 additional adaptive curriculum licenses costing $42,300, progress on regulations for school library and instructional materials policies, and information on establishing a Social-Emotional Learning committee.

• Taylor Middle School architecture & engineering design update for renovation and expansion project.
• Request for 11 additional Unique Learning System adaptive curriculum licenses at $42,300 total over three years.
• Update on committees developing regulations for Policies 6-5.2 (School Libraries/Media Centers) and 6-5.6 (Instructional and Supplementary Materials).
• Information on the establishment of a Social-Emotional Learning (SEL) committee.
• Discussion of options for balancing the FY 2024 proposed budget.

The School Board directed administration to present a balanced FY24 budget on April 12 with compensation of at least 2.5%. The board also moved a request for adaptive curriculum licenses to the April agenda and reviewed designs for the Taylor Middle School expansion.

• Adopted agenda (5-0-0)
• Moved $42,300 request for Unique Learning System Adaptive Curriculum licenses to April Consent Agenda
• Directed administration to present balanced FY24 budget on April 12 with compensation not less than 2.5%
• Adjourned meeting (unanimous)

Building Committee Meeting

The Building Committee will approve the minutes from February 23 and then receive informational updates on multiple school facility projects. Key updates include changes to the Brumfield Entrance due to a new subdivision, the Taylor Middle School renovation, and the Cedar Lee Middle School expansion. Status reports on security vestibules, HVAC replacement grants, and various asset-funded projects will also be presented.

• Brumfield Entrance/Arrington Property: presentation from Fauquier County and developer Van Metre on entrance changes due to new subdivision
• Taylor Middle School Renovation Project update
• Cedar Lee Middle School Expansion update
• Security Vestibules status update
• HVAC Replacement and Improvement Grant: 11 kitchen HVACs completed, ungraded controls 50% complete, CLMS HVAC expected completion August 2023

The committee approved the February 23, 2023, meeting minutes. Members discussed various facility updates, including the Brumfield Elementary entrance and the Taylor Middle School renovation. The committee agreed to hold the April meeting at Cedar Lee Middle School for a tour.

• Approved minutes of February 23, 2023 meeting
• Agreed to hold April meeting at Cedar Lee Middle School for a tour

Finance Committee Meeting

The committee will approve the agenda and prior meeting minutes. They will receive updates on grants awarded totaling $21,700 and grants applied for. Reports include the Financial Management Report as of February 28, 2023, the Health Insurance Fund and Claims Data Report for January 2023, and a summary of budget amendments from February 8 to March 13, 2023.

• Grants awarded: Early Childhood Preschool Provisionally Licensed Teacher Incentive Grant ($18,000), Let's Volunteer Day ($1,000), FFA Living to Serve Grant ($1,200), Chick-Fil-A Impact Project Grant ($1,500)
• Grants applied for: Nora Roberts Foundation Grant ($2,243), Richard Davoud Donchian Foundation Grant ($2,243)
• Financial Management Report update as of February 28, 2023
• Health Insurance Fund & Claims Data Report for month ending January 2023
• Summary of budget amendments for February 8 – March 13, 2023

The committee approved the agenda, the February 13, 2023 meeting minutes, and several budget action items. Staff provided updates on the FY 2023 Financial Management Report and health insurance claims data.

• Approved agenda
• Approved 2/13/23 meeting minutes
• Approved budget amendments from February 8, 2023 – March 13, 2023

School Board Meeting

The School Board will vote on a consent agenda that includes revisions to policies on school libraries and complaints about instructional materials, several grants totaling over $20,000, and personnel changes. The board will also consider information items on a trail easement for Timberfence Parkway Phase II and a revised FY 2024 budget calendar. Special presentations will recognize Youth Art Month and All-Virginia Band students.

• Revisions to Policies 6-5.2 (School Libraries/Media Center) and 6-5.7 (Complaints Regarding Instructional Materials)
• Early Childhood Preschool Provisionally Licensed Teacher Incentive Grant - $18,000
• Let's Volunteer Day Grant - $1,000
• Chick-Fil-A Impact Project Grant (Fauquier High School) - $1,500
• Deed of easement and plat for Timberfence Parkway Trail Phase II

The School Board approved a deed of easement for the Timberfence Parkway Trail Phase II and updated the FY 2024 budget calendar. The board also approved several policy revisions, grants, and personnel recommendations via the consent agenda.

• Approved Deed of Easement and Plat for Timberfence Parkway Trail Phase II (5-0-0)
• Approved revisions to FY 2024 Budget Calendar (5-0-0)
• Approved revisions to Policies 6-5.2 (School Libraries/Media Center) and 6-5.7 (Complaints Regarding Instructional Materials) (5-0-0)
• Approved Early Childhood Preschool Provisionally Licensed Teacher Incentive Grant (5-0-0)
• Approved Let's Volunteer Day Grant (5-0-0)
• Approved Chick-Fil-A Impact Project Grant for FHS (5-0-0)
• Approved monthly bills, payroll, and personnel recommendations (5-0-0)
• Approved meeting agenda (5-0-0)

Personnel Committee Meeting

The Personnel Committee will review a request to reclassify the executive director of student services and administration to assistant superintendent, with a budget impact of $12,600 including benefits. The committee will also receive an overview of a monthly report scheduled for the March 13 School Board meeting. Remaining agenda items are procedural (adoption of agenda, next meeting date, adjournment).

• Overview of monthly report for March 13 School Board meeting
• Request to reclassify executive director of student services and administration to assistant superintendent
• Budget impact of $12,600 including benefits
• Rationale: increased duties including virtual course oversight, social-emotional learning, Title IX coordinator role
• Sponsor: Janelle Downes, Director of Human Resources

The committee reviewed monthly reports for the March 13 School Board meeting. Members deferred a motion to reclassify the Executive Director of Student Services and Administration to an Assistant Superintendent, requesting the item be brought to the full board for discussion.

• Reviewed Monthly reports for March 13 School Board meeting
• Deferred motion to reclassify Executive Director of Student Services and Administration to Assistant Superintendent

Canceled: Joint Board Meeting

This meeting was canceled. No agenda items were discussed or decided.

School Board Work Session & Proposed Budget Public Hearing

The School Board will hear public feedback on the Superintendent's FY2024 Proposed Budget and Capital Improvement Plan, then hold a work session to discuss and amend the budget. The board will also receive information on adopting the Second Step social-emotional learning program for middle schools at a cost of $20,192.60 over three years, funded by a Cares Grant.

• Public hearing on Superintendent's FY2024 Proposed Budget and Capital Improvement Plan
• Work session to discuss and amend the FY2024 proposed budget
• Proposed adoption of Second Step program for middle schools at $20,192.60 over three years, funded by Cares Grant
• Moment of silence for three deceased Fauquier County Public School employees

The School Board conducted a public hearing and work session regarding the Superintendent's FY24 Proposed Budget. The board adopted the meeting agenda and adjourned without taking a final vote on the budget or the Second Step Program.

• Adopted the meeting agenda (5-0-0)

Building Committee Meeting

The Building Committee will approve the previous meeting's minutes and receive informational updates on several school construction and renovation projects, including Taylor Middle School, Cedar Lee Middle School expansion, security vestibules, HVAC grants, and more. No action is scheduled on these items.

• Update on Taylor Middle School Renovation Project
• Update on Cedar Lee Middle School Expansion
• Update on Security Vestibules status
• Update on HVAC Replacement and Improvement Grant projects
• Update on Liberty High School projects

The committee approved a negative change order for the Cedar Lee Expansion and authorized roofing projects for MMS and CLMS. It also approved audio equipment upgrades for the Falcon room and decided that schools will pay for their own stage lighting.

• Approved January 26, 2023 meeting minutes
• Agreed to omit HVAC screen at Cedar Lee Expansion to save $60,000
• Approved Cedar Lee Expansion change order #3 (-$383,000)
• Approved 15-year roof coating for MMS (max $1,298,729) and CLMS ($445,789)
• Decided schools will pay for stage lighting using building use funds
• Approved audio equipment upgrades for the Falcon room (approx. $11,000)

Finance Committee Meeting

The Fairfax County Public Schools Finance Committee will receive updates on grants awarded (totaling approximately $137,134) and grants applied for, discuss the School Construction Grant, and review reports including the Financial Management Report and Health Insurance Fund data. The committee will also consider approval of the agenda and prior meeting minutes.

• Review of granted funds: Active Learning Grant ($34,939), NSLP Equipment Grant ($3,290), Va. Jobs for Grads ($60,000), PATH grants ($37,000), and MAFRC Grant ($1,905)
• Discussion of School Construction Grant program
• Update on School Cash Online credit card payments
• Financial Management Report as of Jan. 31, 2023
• Health Insurance Fund & Claims Data Report for Dec. 2022

The committee determined that a school construction grant will stay within the school system, requiring funds to be appropriated back to the system if they cross fiscal years. The board also reviewed several approved grants and an update on the rollout of credit card payments for schools.

• Decided school construction grant funds will stay within the school system
• Approved agenda
• Approved 1/09/23 meeting minutes
• Approved budget amendments from January 9, 2023 – February 14, 2023

School Board Meeting

The School Board will hold a regular meeting with opening ceremonies, announcements, special presentations honoring National Merit scholars and School Board Appreciation Month, and reports from the board and staff. The board will act on a revised FY2024 budget calendar and approve a consent agenda of eight grants, including a $250,000 School Security Equipment Grant for Southeastern, Claude Thompson, Liberty High, and Marshall Middle Schools, as well as smaller grants for active learning, career switchers, lunch program equipment, jobs for graduates, and mental health support.

• Revised FY2024 Budget Calendar for board approval
• School Security Equipment Grant: $250,000 for security equipment at four schools
• National School Lunch Program Equipment Grant: $3,290 for an ice maker at Pearson Elementary
• Jobs for Virginia Graduates Grant: $60,000 for Cedar Lee Middle School
• PATH Make It Happen Grant: $2,000 for a calm room at Fauquier High School

The School Board adopted the meeting agenda and approved a consent agenda including various educational grants, monthly bills, and personnel changes. The board also received updates on middle school renovations and inclusive education plans.

• Adopted agenda (4-0-0)
• Approved FY 2024 Budget Calendar Update (4-0-0)
• Approved Career Switcher, Active Learning, and School Security Equipment grants (4-0-0)
• Approved National School Lunch Program, JVG, PATH, and Mid-Atlantic Food Resilience grants (4-0-0)
• Approved January 9 meeting minutes (4-0-0)
• Approved monthly bills and payroll (4-0-0)
• Approved personnel recommendations including 1 Principal and 30 substitutes (4-0-0)
• Appointed Shawn Morton as Principal of Coleman Elementary School

Personnel Committee Meeting

The Fairfax County Public Schools Personnel Committee will discuss recruitment for the 2023-2024 school year and strategies to navigate the teacher shortage. The committee will also receive an overview of the Human Resources Department and review a monthly report for the February 13 School Board meeting. An administration ratio comparison with Region IV will be reviewed. The meeting includes adoption of the agenda and scheduling the next meeting for March 9, 2023.

• Discussion on recruitment for 2023-2024 school year, including navigating the teacher shortage
• Overview of the Human Resource Department
• Overview of Monthly Report for February 13 School Board meeting
• Review of administration ratio versus Region IV

The Personnel Committee reviewed the Human Resources Department's structure and 2023-2024 recruitment efforts. The committee requested that HR monthly and School Board recommendation reports be sent to them for review before future School Board meetings. A review of administrator ratios was presented and will be updated in March.

• Requested HR Monthly and School Board Recommendation reports be sent for review prior to School Board meetings

Building Committee Meeting

The committee will approve minutes from December 8, 2022, and receive informational updates on multiple school construction and facility projects. Items include the Taylor Middle School renovation, Cedar Lee Middle School expansion, HVAC Replacement and Improvement Grant projects, and a presentation on the White Marsh Subdivision. No votes on construction contracts are scheduled.

• Approval of minutes from December 8, 2022 meeting
• Presentation on White Marsh Subdivision from Carson Land Consultants
• Update on Taylor Middle School Renovation Project
• Update on Cedar Lee Middle School Expansion
• Update on HVAC Replacement and Improvement Grant projects

The committee approved the December 8, 2022, meeting minutes and selected a specific design path for ADA access at the Bradley Elementary playground. Members received progress updates on the Cedar Lee expansion, security vestibules, and various facility repairs.

• Approved December 8, 2022, meeting minutes
• Selected 'yellow' path design for Bradley Elementary playground ADA access
• Issued $305k purchase order for Liberty High School track
• Issued $20k purchase order for waste water system demolition at HM Pearson
• Issued $43k purchase order for boiler repair at Pierce
• Approved $38k for new compactor at Liberty High School

Parks and Recreation Co-Op Meeting

This Parks and Recreation Co-Op meeting is primarily informational, with no votes or decisions scheduled. The committee will receive updates on Safe Routes to School (including Grace Miller/Roundabout Rt. 28 and White Marsh Subdivision), the Timberfence Trail at Fauquier High School, Bradley Elementary playground ADA access, and several middle school renovation projects. Other updates include Mintbrook, summer day camp at Marshall Community Center, and school ballfield maintenance.

• Safe Routes to School update: Grace Miller/Roundabout Rt. 28 and White Marsh Subdivision
• Timberfence Trail at Fauquier High School – trail easement plat
• Bradley Elementary playground ADA accessible path status
• Middle school projects: Cedar Lee renovation, Taylor renovation, Warrenton MS baseball field repair
• Summer Day Camp at Marshall Community Center (June–August 2023)

The committee approved the meeting agenda and minutes from June 22, 2022. Members discussed ongoing school construction projects, safe routes to schools, and field maintenance funding. The building committee selected the "yellow" path for ADA access at Bradley Elementary, pending funding.

• Approved meeting agenda
• Approved minutes from June 22, 2022
• Selected 'yellow' path for Bradley Elementary playground ADA access

Finance Committee Meeting

The Finance Committee will consider approving the agenda and minutes from December 12, 2022. They will receive updates on grants awarded, including a $250,000 security equipment grant and a $1,675 career switchers grant. Health insurance expenses for FY24 and financial reports will be discussed.

• Review of $250,000 Security Equipment Grant
• Review of $1,675 Career Switchers Grant
• Discussion of health insurance expense increases for FY24
• Financial Management Report as of December 31, 2022
• Summary of budget amendments from Dec 8, 2022 to Jan 4, 2023

The committee approved the meeting agenda, the December 12, 2022 minutes, and several budget amendments. Members received reports on FY 2023 financial management and health insurance claims data.

• Approved meeting agenda
• Approved 12/12/22 meeting minutes
• Approved budget amendments from December 8, 2022 – January 4, 2023

School Board Meeting

The Fairfax County School Board will consider a consent agenda including policy revisions, approval of the 2023-2024 and 2024-2025 school calendars, and requests to add ESL staff. Specific proposals include adding one full-time ESL interpreter ($60,589) and two ESL teachers plus one bilingual instructional assistant ($162,000) to serve the growing English Learner population. The board will also hear reports on finances and human resources, and recognize student athletes.

• Approval of revisions to Policy 7-5.7, Student Wellness
• Approval of revisions to Policy 1-6.8, Citizen Participation
• Approval of 2023-2024 and 2024-2025 school year calendars
• Adding one full-time permanent ESL Interpreter position ($60,589)
• Adding two ESL teachers and one bilingual instructional assistant ($162,000)

The School Board approved the 2023-2024 and 2024-2025 school year calendars and updated policies regarding student wellness and citizen participation. The board also authorized the creation of several new ESL teaching and interpreter positions.

• Adopted meeting agenda (5-0-0)
• Approved revisions to Policy 7-5.7, Student Wellness (5-0-0)
• Approved revisions to Policy 1-6.8, Citizen Participation (5-0-0)
• Approved 2023-2024 and 2024-2025 School Year Calendars (5-0-0)
• Established one full-time permanent ESL Interpreter position (5-0-0)
• Established two additional ESL Teachers and one Bilingual Instructional Assistant (5-0-0)
• Approved December 12, 14, and 19 meeting minutes (5-0-0)
• Approved monthly bills, payroll, and personnel recommendations (5-0-0)

School Board Organizational Meeting

This is the Fairfax County School Board's organizational meeting for 2023. The board will elect a chairman and vice chairman, make appointments, set meeting dates, adopt bylaws and rules, reaffirm the VSBA Code of Conduct, and discuss a draft revision to Policy 1-6.8 on citizen participation.

• Election of Chairman and Vice Chairman
• Appointments to committees and other positions
• Adoption of 2023 Bylaws and Rules of Procedure
• Discussion of draft revisions to Policy 1-6.8, Citizen Participation
• Reaffirmation of VSBA Code of Conduct

The School Board conducted its annual organizational meeting to elect officers and appoint clerks. The board established its monthly meeting and work session schedule and adopted the 2023 Bylaws and Rules of Procedure. The board also approved the 2023 VSBA Legislative Priorities.

• Elected Stephanie Litter-Reber as Chairman (5-0-0)
• Elected Susan Pauling as Vice Chairman (5-0-0)
• Appointed Ginger Farmer as Clerk and Dena Rhodes as Deputy Clerk (5-0-0)
• Appointed Major Warner as Superintendent's designee (5-0-0)
• Set regular meetings for the second Monday and work sessions for the fourth Monday of each month (5-0-0)
• Adopted 2023 Bylaws and Rules of Procedures (5-0-0)
• Reaffirmed adoption of the VSBA Code of Conduct (5-0-0)
• Adopted 2023 VSBA Legislative Priorities as written in the attachment (5-0-0)