Fairfax County Public Schools public meetings in 2024

Building Committee Meeting

The Building Committee will receive updates on the Taylor Middle School renovation and Cedar Lee Middle School expansion projects. The committee will also consider approving costs and funding for installing artificial turf fields at Fauquier and Kettle Run High Schools, and moving the item to the School Board meeting on January 13.

• Update on Taylor Middle School renovation at 350 Shirley Ave. — project on track per May 2024 schedule
• Update on Cedar Lee Middle School expansion — HVAC testing and balancing scheduled Dec 30-31
• Artificial turf fields at Fauquier and Kettle Run High Schools — estimated cost $1.25 to $1.6 million per school
• Action item to approve turf field information and funding, then forward to School Board on Jan 13
• Budget impact for turf fields listed as unknown at this time in action item

The committee reviewed a $2.6 million proposal for artificial turf fields and a vendor recommendation for Hellas. No final approval was granted; the item was moved to the School Board for further information and action in January 2025.

• Adopted the agenda
• Moved artificial turf fields to the January 6, 2025, School Board Meeting for information
• Moved artificial turf fields to the January 13, 2025, School Board Meeting for action

Parks and Recreation Co-Op Meeting

The Parks and Recreation Co-Op Committee will receive informational updates on school facility use for programming, field operations and maintenance, ADA access including a portable toilet study, Safe Routes to School grants for Grace Miller and Liberty, and VDOT grant applications for Kettle Run and Greenville. The committee will also discuss a plan for safety audits of cooperative fields. Citizen comments will be heard, and minutes from June 11, 2024, are up for approval.

• Information on school facility use and summer camp program
• Field operations update covering scheduled events, practices, games, and equipment
• Maintenance recap on fields and courts
• ADA Access information with portable toilet study (attached PDF)
• Update on Safe Routes to School Grant for Grace Miller and Liberty

The committee discussed the creation of a summer camp to replace a closed Boys and Girls Club and proposed using Cedar Lee Middle School's gym for evening open basketball. Members also coordinated safety audits and maintenance schedules for school athletic fields.

• Approved agenda as presented
• Approved June 11, 2024 minutes
• Planned summer camp for 120 children at Cedar Lee Middle School
• Proposed evening open gym at Cedar Lee Middle School basketball court
• Decided not to move forward with VDOT grant for Kettle Run HS and Greenville ES
• Agreed to begin quarterly safety inspections of bleachers and fences starting February 2025
• Scheduled baseball field maintenance to begin earlier than the traditional spring start

School Board Meeting and Public Hearing

The Fauquier County School Board will hold a public hearing to receive community feedback on the proposed Strategic Plan. The board approved the FY 2026 Budget Calendar, three new high school courses, revisions to student records and other policies, and a policy on physical restraint and seclusion.

• Public hearing on the proposed Strategic Plan
• Approval of FY 2026 Budget Calendar
• Approval of three new high school courses: Caribbean Steel Pans, Unified Seminar, and AP PreCalculus
• Revisions to Policy 7-1.3 (Student Records) and Policy 7-3.4 (Use of Physical Restraint and Seclusion)
• Approval of policy manual revisions including deletion of Policy 2-4.3

The School Board approved the FY 2026 Budget Calendar, several policy revisions, and personnel recommendations. The board also reviewed a public hearing regarding the Strategic Plan and received reports on procurement and health services.

• Approved FY 2026 Budget Calendar (5-0)
• Approved three high school courses for permanent inclusion (5-0)
• Approved revisions to Policy 7-1.3, Student Records (5-0)
• Approved general Policy Manual Revisions (5-0)
• Approved revisions to Policy 7-3.4, Use of Physical Restraint and Seclusion (5-0)
• Approved previous meeting minutes (5-0)
• Approved monthly bills and payroll (5-0)
• Approved personnel recommendations (5-0)

Building Committee Meeting

The Building Committee will receive updates on renovation projects at Taylor Middle and Cedar Lee Middle Schools, security projects, and turf fields at Fauquier and Kettle Run High Schools. The main action item is deciding whether to cancel, retain, or forward the ESCO annual maintenance agreement with ABM, costing $70,109 with 3% annual increase, to the School Board.

• Action on ESCO annual maintenance agreement with ABM ($70,109 + 3% annual increase)
• Update on Taylor Middle School renovation at 350 Shirley Ave.
• Update on Cedar Lee Middle School expansion project
• Update on security projects including vestibules, ballistics film, and camera upgrades
• Information on installing turf fields at Fauquier and Kettle Run High Schools

The committee approved the October 24, 2024 meeting minutes. Members discussed several ongoing school renovations and security projects, and tabled a decision on a $70,000 ESCO maintenance agreement pending a presentation from ABM.

• Approved October 24, 2024 meeting minutes
• Tabled decision on $70,000 ESCO Project Annual Maintenance Agreement
• Placed football field and track asphalt apron design on hold

Finance Committee Meeting

The Finance Committee will review the FY 2025 Financial Management Report for October, the Health Insurance Fund and Claims Data Report for September, and a summary of budget amendments for October and November. The committee is also set to approve those budget amendments as an action item. Additionally, a revised Procurement Policy will be received as information for the School Board's December meeting.

• Approval of Finance Committee minutes from October 24, 2024
• Review of FY 2025 Financial Management Report for October
• Discussion of Health Insurance Fund & Claims Data Report for September
• Budget amendments for October and November 2024 (administrative transfers and VDOE funds)
• Presentation of revised Procurement Policy adjusting small purchase limits

The Finance Committee approved the summary of budget amendments for October and November. The committee also reviewed financial management, health insurance fund data, and a new procurement policy.

• Approved summary of budget amendments for October and November
• Adopted meeting agenda
• Approved October 24, 2024 meeting minutes

School Board Planning Summit

The School Board is discussing budget priorities for FY 2026 and receiving updates on the accreditation process, AP/DE course weighting, suspension center data, and student discipline data. They will also hold a closed session to discuss student discipline matters. This is a planning summit with informational presentations and no formal votes on major items.

• FY 2026 budget priorities discussion
• Overview of VDOE accreditation changes for 2025-26
• AP and Dual Enrollment course weight and testing information
• Suspension Center data as of November 25, 2024
• Student discipline data for level 3 and 4 offenses

The Board identified bus driver pay, staff compensation, infrastructure, stipend pay, and sports facilities as the top five budget priorities for FY 2026. The Board also upheld a superintendent's recommendation for disciplinary action in one student case. Other items discussed included accreditation processes and student discipline data.

• Approved FY 2026 top 5 budget priorities: bus driver pay, staff compensation, infrastructure, stipend pay, and sports facilities
• Upheld Superintendent’s disciplinary action recommendation for student case 12022024A (5-0)
• Adopted meeting agenda (5-0)
• Approved motion to enter closed session for student discipline matters (5-0)

Personnel Committee Meeting

The Personnel Committee will discuss and possibly act on several personnel matters, including a request to reclassify a Transportation Office Associate III position to a Transportation Pay, Leave and Field Trip Coordinator (Grade 23, $18.73-$31.84/hr), and a proposal to update the custodian job description by removing the driver's license requirement. The committee will also receive a human resources report and approve previous meeting minutes.

• Approval of Personnel Committee Meeting Minutes from September 24, 2024
• Personnel recommendations: 1 new Instructional Assistant SPED, 1 Bus Driver, 1 Food Service Associate; resignations of 1 Instructional Assistant and 1 Bus Driver
• Request to update Custodian job description: change driver's license from special to preferred requirements
• Request to reclassify Transportation Office Associate III (Grade 20, $17.40-$29.58/hr) to Transportation Pay, Leave and Field Trip Coordinator (Grade 23, $18.73-$31.84/hr)
• Human Resources Report (November 2024)

The Personnel Committee approved updates to the custodian job description and the reclassification of a transportation position. Both items will be sent to the School Board for a vote on December 9, 2024. The committee also reviewed staffing updates and November vacancy reports.

• Approved request to update Custodian job description to list driver's license as preferred instead of required
• Approved request to reclassify Transportation Office Associate III (Grade 20) to Transportation Pay, Leave and Field Trip Coordinator (Grade 23)
• Approved September 24, 2024 meeting minutes
• Adopted the meeting agenda

School Board Meeting

The School Board met to approve financial carryover requests and administrative authorizations. The body also recognized student and teacher achievements in music and art, and received human resources and financial reports.

• Approved FY 2024 carryover of $3,079,448 from the School Operating Fund
• Approved re-appropriation of $4,061,960 in Grant Funds and $7,235,575 in the School Asset Fund
• Authorized the School Board Chair and Superintendent to sign local eligibility license attestation forms
• Approved Religious Exemption 11112024.1
• Recognized P.B. Smith Elementary for the Virginia Department of Education Highest Achievement Exemplar Award

The School Board approved a series of consent agenda items including budget amendments, personnel recommendations, and updates to the Code of Student Conduct. The board also received reports on the draft strategic plan and the 2025-2027 school calendar revision process.

• Approved FY 2024 year-end fund balances and FY 2025 budget amendments (5-0)
• Approved revisions to Policy 7-3.1, Code of Student Conduct (5-0)
• Approved revisions to Policy 2-3.3, Relations with Outside Organizations (5-0)
• Approved revised Gifted Education Membership Charges for 2024-25 (5-0)
• Approved personnel recommendations (5-0)
• Approved monthly bills and payroll (5-0)
• Authorized Chair and Superintendent to sign local eligibility license attestation form (5-0)
• Approved Religious Exemption 11112024.1 (5-0)

Building Committee Meeting

The Building Committee will receive updates on several school facility projects and security improvements. Items include the Taylor Middle School renovation, Cedar Lee Middle School expansion, security vestibules and camera upgrades, and turf field installation at Fauquier and Kettle Run High Schools. The committee will also discuss property lease amendments, construction management hiring, and maintenance issues. All items are informational with no budget impact reported except turf fields (unknown) and some repair costs to be determined.

• Update on Taylor Middle School renovation at 350 Shirley Ave
• Update on Cedar Lee Middle School expansion project
• Discussion of turf field installation at Fauquier and Kettle Run High Schools
• Security projects update: vestibules, ballistics film, camera upgrades
• Review of Remington property boundary line adjustment and lease amendment

The committee approved the development of a plan to replace football fields at Fauquier and Kettle Run with turf. Other actions included approving the meeting agenda and the September 26, 2024, minutes.

• Adopted meeting agenda
• Approved September 26, 2024 meeting minutes
• Approved development of a plan to replace football fields at Fauquier and Kettle Run with turf

Finance Committee Meeting

The Fairfax County Public Schools Finance Committee will meet to review the September 2024 Financial Management Report, discuss the Health Insurance Fund update, and consider approval of budget amendments for September, which include a transfer for Taylor Middle School's music department. The committee will also approve minutes from previous meetings.

• Budget amendment for Taylor Middle School music department funds transfer
• Review of FY 2025 Financial Management Report for September 2024
• Discussion of Health Insurance Fund & Claims Data Report for August 2024
• Approval of meeting minutes from July and September 2024
• Upcoming meetings scheduled for December 2024 and January 2025

The Finance Committee approved the summary of budget amendments for September. The committee also reviewed the September 2024 Financial Management Report and health insurance claims data.

• Adopted the meeting agenda
• Approved September 26, 2024 meeting minutes
• Approved summary of budget amendments for September

Policy Committee Meeting

The Policy Committee is reviewing several proposed policy revisions recommended by division counsel. The committee will decide whether to move these revisions to the full School Board for review on November 11.

• Policy 7-1.3: Proposed revisions to expand the definition of educational records
• Policy 7-3.4: Proposed revisions regarding the use of physical restraint and seclusion
• Policy 2-2.3: Proposed revisions
• Policy 2-4.3: Proposed deletion of this policy
• Policy 5-3.2: Proposed changes and renumbering

The Policy Committee approved revisions to several policies and moved them to the full School Board for review on November 11. These updates include changes to student record definitions and tobacco use policies.

• Approved revisions to policies 2-2.3, 2-4.3, and 5-3.2
• Approved revisions to Policy 7-1.3, Student Records
• Approved revisions to Policy 7-3.4, Use of Physical Restraint and Seclusion
• Approved September 23, 2024 meeting minutes
• Adopted the meeting agenda

School Board Closed Session

The Fairfax County School Board met in closed session on October 15, 2024, to discuss student discipline matters as permitted under Virginia Code 2.2-3711A(2). The board approved the closed session motion and related procedural actions. No public decisions or votes on policy were made during this session.

• Motion to enter closed session for student discipline matters under Virginia Code 2.2-3711A(2)
• Certification of closed session proceedings
• Motions out of closed session approved

The School Board met in closed session to discuss student discipline matters. The Board voted to uphold the Superintendent's recommendations for disciplinary action regarding student case number 10152024-A.

• Approved agenda (5-0)
• Approved motion to enter closed session for student discipline matters (5-0)
• Certified that closed session proceedings complied with Virginia law (5-0)
• Upheld Superintendent's disciplinary recommendations for student case 10152024-A (5-0)
• Approved adjournment (5-0)

School Board Meeting

The Fauquier County School Board is meeting at Fauquier High School to receive reports and act on a consent agenda. Items include approving advisory committee memberships, renewing the School Security Officer and School Resource Officer memorandum of understanding with the Sheriff's Office, and establishing $5,250 in stipends for lead bookkeepers. The board will also hear a financial report showing a $173.04 million operating budget.

• Approval of annual SRO/SSO MOU between FCPS and Fauquier County Sheriff's Office
• Establishment of two stipends for secondary and elementary lead bookkeepers totaling $5,250
• Approval of School Health Advisory Committee membership for 2024-25
• Approval of Special Education Advisory Committee report and membership
• Financial report: School Operating Fund $173.04M; other funds total $18.85M

The School Board approved several consent agenda items, including a security memorandum of understanding and new staff stipends. The Board also decided to postpone a vote on VA Rules following community feedback.

• Approved annual SSO and SRO Memorandum of Understanding with Fauquier County Sheriff's Office (5-0)
• Approved $5,250 to establish two stipends for secondary and elementary lead bookkeepers (5-0)
• Approved School Health Advisory Committee Membership for 2024-25 (5-0)
• Approved 2023-24 Special Education Advisory Committee Report and 2024-25 Membership (5-0)
• Approved 2023-24 Career and Technical Education Advisory Report and 2024-25 Membership (5-0)
• Approved monthly bills, payroll, and personnel recommendations (5-0)
• Postponed vote on VA Rules

Building Committee Meeting

The Fairfax County Public Schools Building Committee will consider approving a boundary line adjustment for the Remington property, allowing the full School Board to review it. The committee will also receive updates on the Taylor Middle School renovation, Cedar Lee Middle School expansion, security projects, and other facilities items.

• Action item to approve draft boundary line adjustment for Remington School Board property (deeding to county with boundary adjustment)
• Update on Taylor Middle School renovation project with cost savings estimates (350 Shirley Ave.)
• Update on Cedar Lee Middle School expansion project
• Update on security projects including vestibules, ballistics film, and camera upgrades
• Information on facilities storage solution costs

The committee approved moving a draft acquisition letter for the Remington School Board Property to the full board for information. Members also received updates on various school renovation, security, and maintenance projects.

• Adopted meeting agenda (2-0-0)
• Approved August 22, 2024 meeting minutes (2-0-0)
• Approved draft acquisition letter for Remington School Board Property to move to full board (2-0-0)

Finance Committee Meeting

The Finance Committee will review end-of-year FY2024 and FY2025 financial reports, a draft FY2026 budget calendar, and an enrollment update. They will also discuss health insurance fund data and a recommendation to require insurance for secondary student Chromebook repairs at $28 per student. The committee is set to approve budget amendments for June 2024 and July–August 2024.

• Recommendation to require Chromebook insurance for all secondary students next year at $28 per student (total $297,640 for 5,946 students; $48,972 for 1,749 free/reduced students)
• End-of-year FY2024 Financial Management Report and FY2025 July 2024 Financial Management Report presented by Assistant Superintendent Prashant P. Shrestha
• Draft FY2026 Budget Calendar presented for review
• Health Insurance Fund & Claims Data Report for end of FY2024
• Budget amendments including VDOE security grant funds, donation for School Nutrition, and administrative/facilities transfers

The Finance Committee approved budget amendments for fiscal years 2024 and 2025. The committee also reviewed financial management reports, a draft FY 2026 budget calendar, and enrollment updates.

• Adopted the meeting agenda
• Approved Finance Committee minutes from July 25, 2024
• Approved FY 2024 budget amendments
• Approved FY 2025 budget amendments

Personnel Committee Meeting

The committee will discuss and vote on a retiree incentive pay program of up to $5,000 per bus driver for the 2024-25 school year. It will also consider authorizing the School Board Chair and Superintendent to sign a local eligibility license attestation form for one-year, nonrenewable teaching licenses. Additional items include a human resources report and personnel recommendations on new hires and resignations.

• 5.1 Establish Retiree Incentive for Bus Drivers – up to $5,000 per retiree for 2024-25 school year
• 5.2 Local Eligibility License Attestation Form Authorization – to allow one-year nonrenewable teaching licenses per SB 142
• 4.1 Personnel Recommendations – 1 school counselor, 1 teacher, 1 bus driver, 1 food service associate, 7 instructional assistants, 1 textbook assistant hired; 1 attendance case manager and 1 office associate retired; 1 teacher, 2 custodians, 1 office associate resigned
• 4.3 Establish Retiree Incentive for Bus Drivers (information item)
• 4.4 Local Eligibility License Attestation Form Authorization (information item)

The Personnel Committee approved requests to establish a retiree incentive for bus drivers and a Local Eligibility License process. Both items will be added to the October 15, 2024, School Board meeting agenda for further consideration and a vote.

• Approved request to establish retiree incentive for bus drivers
• Approved request to establish Local Eligibility License process
• Approved August 27, 2024 meeting minutes
• Adopted the meeting agenda

School Board Meeting and Work Session

The School Board is meeting to discuss and vote on several items. They will receive reports from advisory committees on special education, career and technical education, school health, gifted education, Title I, and the FRESH program. Action items include approving a $481,697 increase to the FY2024 Nutrition Fund budget, revising the policy on fees and fines to allow Chromebook fees to be charged at market cost, and approving the Virginia School Data Privacy Agreement.

• Increase FY2024 Nutrition Fund budget by $481,697 (federal revenue and food expenditures)
• Revisions to Policy 3-3.13 to authorize Superintendent to adjust Chromebook student fees at cost per semester
• Approval of Virginia School Data Privacy Agreement and authorization for Director of Technology to sign on board's behalf
• Receipt of 2023-24 Special Education Advisory Committee Report and membership charges for 2024-25
• Receipt of Career and Technical Education Advisory Report and membership for 2024-25

The School Board approved the FY 2024 Nutrition Budget and updated the fees and fines schedule, including Chromebook student fees. The board also authorized a data privacy agreement and two memorandums of understanding with the Fauquier Community Action Committee Head Start Program.

• Approved FY 2024 Nutrition Fund Budget (5-0)
• Approved revisions to Policy 3-3.13 Fees and Fines and Chromebook fee adjustments (5-0)
• Approved Virginia School Data Privacy Agreement (5-0)
• Approved Interagency MOU with Fauquier Community Action Committee Head Start Program (5-0)
• Approved Preschool Collaboration MOU with Fauquier Community Action Committee Head Start Program (5-0)
• Approved agreement 09232024.A following closed session (5-0)

Policy Committee Meeting

The Policy Committee will consider and vote on revisions to the Code of Student Conduct and Relations with Outside Organizations to clearly define gambling on school property. They will also review and approve several other policy manual updates, including policies on building plans, nepotism, uniforms, and innovative projects. The committee is expected to move approved items to the full School Board for review on October 15.

• Revisions to Policy 7-3.1, Code of Student Conduct, to define gambling on school property
• Revisions to Policy 2-3.3, Relations with Outside Organizations, also defining gambling
• Policy manual revisions including 4-3.2 (Plans for Buildings), 5-2.5 (Hiring Nepotism), 5-7.9 (Uniforms), and 6-2.4 (Innovative Projects)
• Review of policies with no changes needed: 7-1.5 (Electronic Signatures), 1-6.7 (Special Meetings), 6-2.1, 6-2.2, 6-2.3

The committee approved revisions to the Code of Student Conduct and policies regarding outside organizations, including new definitions for gambling. Three items will move to the October 15 School Board meeting, while other policies were approved for date updates following a five-year review.

• Approved Policy 7-3.1 (Code of Student Conduct) adding a gambling definition and prohibition on school property
• Approved Policy 2-3.3 (Relations with Outside Organizations) adding gambling definitions and charitable gaming guidelines
• Approved recommended minor policy revisions from division attorneys
• Approved updating review dates for policies that required no changes
• Approved August 27, 2024, meeting minutes

School Board Meeting

The Fauquier County School Board approved consent agenda items including adoption of the Amplify mCLASS Intervention program for K-5 literacy support at a cost of $64,380.90. The board also approved revisions to Policy 2-3.3 on relations with outside organizations, two dual enrollment contracts with Laurel Ridge Community College, and two religious exemptions. Reports on human resources and finances were received for information.

• Approved $64,380.90 for K-5 Amplify mCLASS Intervention program for students needing additional literacy support
• Approved annual Dual Enrollment Contract between Laurel Ridge Community College and FCPS
• Approved annual Dual Enrollment Contract for Mountain Vista Governor's Schools
• Approved revisions to Policy 2-3.3, Relations with Outside Organizations
• Recognized Eagle Scout Luke Allen for installing a concrete stairway at Auburn Middle School

Personnel Committee Meeting

The Personnel Committee will consider an action item to approve two $5,250 stipends for secondary and elementary lead bookkeepers and forward it to the School Board. They will also receive a personnel recommendations report listing new hires, releases, and resignations, and a human resources report. The meeting includes procedural items: call to order, roll call, adoption of agenda, approval of minutes, announcements, round table, and adjournment.

• Action to establish two $5,250 stipends for secondary and elementary lead bookkeepers ($10,500 annually)
• Personnel recommendations: 16 new teachers, 10 bus drivers, 2 bus attendants, 1 food service associate, 17 instructional assistants, 1 lead cook, 2 office associates, 1 safety and security officer; 3 teachers and 1 lead cook released; 1 instructional assistant retired; 7 teachers, 1 behavior analyst, 1 behavior interventionist, 3 bus drivers, 10 instructional assistants, 1 office associate, 1 safety and security officer resigned
• Receive the August 2024 Human Resources Report
• Approval of June 25, 2024 Personnel Committee Meeting Minutes
• Upcoming meetings: September 24 and October 22, 2024 at 8:30 AM

The Personnel Committee approved the establishment of two stipends for a Secondary and Elementary Lead Bookkeeper. This item will be added to the September 9, 2024, School Board Meeting agenda as an information item. The committee also reviewed staffing updates and August vacancy reports.

• Approved request to establish two stipends for a Secondary and Elementary Lead Bookkeeper
• Approved meeting minutes from June 25, 2024
• Adopted the meeting agenda

Policy Committee Meeting

The Policy Committee is reviewing a proposed new policy regarding the standards and procedures for using therapy dogs in school buildings. If approved, the item will move to the full School Board for review on September 9.

• Proposed New Policy 2-4.6, Therapy Dogs

The committee reviewed updates to Policy 2-4.6 regarding the use of therapy dogs in school buildings. The updated policy includes details on liability insurance and the authority to remove dogs from premises. The item will be presented as information at the September 9 Board Meeting.

• Adopted the meeting agenda
• Approved Policy Committee Meeting Minutes from June 25, 2024

School Board Work Session

The School Board holds a work session to receive updates on the Crisis Management Plan, Taylor Middle School renovation, Cedar Lee Middle School expansion, and a lease amendment for the Remington property. No votes are scheduled; the lease amendment will be considered for approval at the September 9 regular meeting.

• Review of annual Crisis Management Plan updates for the upcoming school year
• Update on Taylor Middle School renovation and expansion project timeline and cost estimates
• Update on Cedar Lee Middle School expansion project and estimated completion date
• Review of lease amendment for Remington property, which will revert to FCPS from Rappahannock Swim Club and Remington Fire Department

The Board held a work session to receive updates on the 2024-2025 Crisis Management Plan and construction projects at Taylor Middle and Cedar Lee Middle schools. Members discussed a request regarding student use of THC gummies during the school day, with a full report expected in September.

• Approved the meeting agenda (5-0)
• Adjourned the meeting (5-0)

Building Committee Meeting

The Building Committee is reviewing a proposal to deed the Remington property to the county via a boundary line adjustment and lease amendment. The committee is also receiving progress updates on several school renovation and security projects.

• Proposed boundary line adjustment and lease amendment for Remington School Board Property
• Habitat for Humanity proposal for apartments in the Mintbrook subdivision
• Update on Taylor Middle School renovation at 350 Shirley Ave
• Update on Cedar Lee Middle School expansion project
• Security project updates including vestibules, ballistics film, and camera upgrades

The committee approved moving a lease amendment for the Remington School Board property to a work session and scheduled boundary line adjustments for a September meeting. Members also agreed to proceed with parking lot restriping at LHS.

• Approved agenda as written
• Approved July 25, 2024 meeting minutes
• Approved moving Remington lease amendment to August 26 work session
• Scheduled updated Remington boundary line adjustments for September 9 meeting
• Approved purchase order for LHS parking lot restriping

School Board Meeting

The Fauquier County School Board will recognize employee Lois King (64 years) and FFA students, receive reports, and vote on a consent agenda. The consent agenda includes policy revisions mandated by the 2024 General Assembly, a construction easement for the Timber Fence Trail project, approval of meeting minutes, monthly bills and payroll, and personnel recommendations.

• Approval of policy revisions from 2024 General Assembly affecting multiple school policies (e.g., student records, harassment, literacy plan)
• Approval of a revised deed of easement and temporary construction easement for the Timber Fence Trail project
• Recognition of Lois King, bus driver for 64 years
• Personnel recommendations: 14 new teachers, 2 school counselors, 2 social workers, and other hires; 2 deceased employees recognized
• Approval of monthly bills and payroll

The School Board approved a Memorandum of Understanding with Laurel Ridge Community College to offer HVAC and plumbing programs to seniors. The Board also approved several consent items, including personnel recommendations and policy revisions based on legislative changes.

• Approved MOU with Laurel Ridge Community College for skilled trades programs (5-0)
• Approved proposed policy revisions resulting from legislative changes (5-0)
• Approved revised deed of easement and plat for Timber Fence Trail Project (5-0)
• Approved personnel recommendations (5-0)
• Approved monthly bills and payroll (5-0)
• Approved meeting minutes (5-0)
• Tabled vote on Policy 2-3.3 (Relations with Outside Organizations) until September

Finance Committee Meeting

The Finance Committee will discuss the May 2024 Financial Management Report, including end-of-year explanations and the soft close timeline. The committee will also consider combining November and December meetings into one on December 5, 2024. Action items include approval of budget amendments for June 2024.

• Discussion of Financial Management Report for May 2024 (end of fiscal year)
• Proposal to combine November and December Finance Committee meetings (December 5, 2024)
• Health Insurance Fund & Claims Data Report (April/May 2024)
• Budget amendments for June 1-30, 2024 (action item)
• Budget amendments for April 1-May 31, 2024 (procedural)

The committee approved budget amendments for the period of April 1 through May 31, 2024. Members also voted to combine the November and December meetings due to the Thanksgiving holiday. The committee reviewed financial reports regarding grant reimbursements and health insurance claims.

• Approved budget amendments for April 1, 2024 - May 31, 2024
• Approved combining November and December meetings
• Approved June 26, 2024 meeting minutes
• Adopted the meeting agenda

Building Committee Meeting

The Building Committee will receive updates on several school facility projects, including the Taylor Middle School renovation and Cedar Lee Middle School expansion. The main action item is a vote to forward an amended lease for the Remington School Board property with Rappahannock Swim Club and Remington Fire Department to the full Board for approval on August 5. The committee will also discuss a construction easement for Timber Fence Trail Phase II and a facilities storage project.

• Action: Move amended lease for Remington property (swimming pool) to full Board approval on August 5
• Update on Taylor Middle School renovation at 350 Shirley Ave
• Update on Cedar Lee Middle School expansion project
• Review of Timber Fence Trail Phase II construction easement and costs
• Discussion of upgrading MM Pierce outbuilding for Facilities Department storage

The committee reviewed progress on several school renovation and security projects. Members agreed to move forward with filling the pool at the Remington School Board property for safety reasons. No formal votes were taken on project approvals outside of the agenda and previous minutes.

• Approved the meeting agenda
• Approved the July 26, 2024 meeting minutes
• Agreed to initiate the process to fill the pool at Remington School Board Property
• Agreed to propose a boundary line from Remington Pool Road to the main road for the Remington property

School Board Closed Session

The School Board met in a closed session to discuss a personnel matter. The discussion focused on licensed professional employee #4126.

• Closed session to discuss personnel matter for licensed professional employee #4126

The School Board met in a closed session to discuss a personnel matter regarding a licensed professional employee. The Board voted to uphold the Superintendent's recommendations concerning that employee.

• Approved agenda (5-0)
• Entered closed session to discuss personnel matter for licensed professional employee #4126 (5-0)
• Certified closed session proceedings (5-0)
• Upheld Superintendent's recommendations regarding licensed professional employee #4126 (5-0)

School Board Meeting

The School Board met to approve a budget amendment and various partnerships. The board also reviewed financial reports and recognized state athletic champions.

• Approved FY 2025 budget amendment including $2,899,578 in additional State Revenue
• Approved MOU with Jackson Clinic for orthopedic physical therapy residency medical shadowing
• Approved MOU with MAFRAC for produce and agriculture items to support hunger relief
• Approved the average per-pupil cost for public education in Fauquier County
• Reviewed financial reports including the $163.05M School Operating Fund 1

The School Board approved the FY 2025 amended budget and expenditure plan along with revisions to the Student Code of Conduct. The board also authorized an attorney-client engagement agreement and approved several memorandums of understanding.

• Approved FY 2025 amended budget and expenditure plan (5-0)
• Approved revisions to Policy 7-3.1, Student Code of Conduct (5-0)
• Authorized Chair Pauling to sign Attorney-Client Engagement Agreement (5-0)
• Approved MOU with Jackson Clinic Sports Residency Program Shadowing (5-0)
• Approved MOU between MAFRAC and the School Board (5-0)
• Approved average per-pupil cost for public education (5-0)
• Approved Policy Manual revisions (5-0)
• Approved monthly bills, payroll, and personnel recommendations (5-0)

Finance Committee Meeting

The Fairfax County Public Schools Finance Committee will review the May 2024 Financial Management Report, discuss the Health Insurance Fund and Claims Data for April 2024, and consider approval of budget amendments for the period April 1 to May 31, 2024. The amendments include administrative and facilities transfers, appropriation of VDOE grants for VTSS and Security Grant, and funding for two buses.

• Review of FY 2024 Financial Management Report as of May 31, 2024
• Discussion of Health Insurance Fund and claims data through April 2024
• Approval of budget amendments including VDOE VTSS and Security Grant funds
• Appropriation of funds for purchase of two buses
• Approval of April 25, 2024 Finance Committee minutes

The Finance Committee approved budget amendments covering the period from April 1, 2024, to May 31, 2024. Members reviewed the May 2024 financial management report and the April 2024 health insurance claims data.

• Adopted the meeting agenda
• Approved Finance Committee Minutes
• Approved budget amendments for April 1, 2024 - May 31, 2024

Building Committee Meeting

The Building Committee is meeting to receive information updates on several facilities projects including renovations at Taylor Middle School and expansion at Cedar Lee Middle School, security upgrades, and maintenance plans. No action items are expected beyond approving the agenda and previous minutes.

• Update on Taylor Middle School renovation project
• Update on Cedar Lee Middle School expansion project
• Update on security projects including vestibules, ballistics film, and camera upgrades
• Overview of Comprehensive Maintenance Plan and Capital Improvement Plan budgets and projects
• Discussion of drainage issues at Fauquier High School athletic field

The committee approved the May 30, 2024, meeting minutes and the meeting agenda. Members discussed several ongoing facility projects and authorized further investigation into deeding the Remington School Board property to the County.

• Approved May 30, 2024, meeting minutes
• Approved meeting agenda
• Authorized Dr. Warner to discuss funding for deeding Remington School Board property to the County
• Decided to present Remington property options to the full board on July 8

Policy Committee Meeting

This is a procedural meeting of the Fairfax County Public Schools Policy Committee. The committee will approve the minutes from the May 28, 2024 meeting and hear announcements. No new policy decisions or public hearings are scheduled.

• Approval of May 28, 2024 Policy Committee meeting minutes

The committee approved the meeting minutes from May 28, 2024. Members discussed proposed policy revisions regarding licensure requirements and relations with outside organizations, but no final votes on these policies were recorded.

• Adopted the meeting agenda
• Approved Policy Committee Meeting Minutes from May 28, 2024

Personnel Committee Meeting

The Personnel Committee is meeting to review staffing recommendations and human resources reports. The body is deciding on a new part-time position for testing center support and a recruitment incentive for retired certified employees.

• Request to establish one 0.5 FTE for Testing Center Support at a cost of $40,000.00
• Proposed incentive payment of up to $7,500.00 for eligible certified retirees filling critical needs positions for 2024-25
• Personnel recommendations including 7 new teachers, 1 school social worker, and 1 school health nurse
• Approval of meeting minutes from May 28, 2024

The Personnel Committee approved the establishment of an Incentive Pay Program for eligible certified retirees for the 2024-25 school year. The committee also approved creating a part-time Testing Center Support position. Both items will be added to the July 8, 2024, School Board agenda as information items.

• Approved request to establish a part-time (0.5 FTE) Testing Center Support position
• Approved request to establish an Incentive Pay Program for Eligible Certified Retirees for the 2024-25 School Year
• Approved meeting minutes from May 28, 2024

Special School Board Meeting

The School Board met for a special session to review and approve administrative actions. The board voted to adopt the agenda and approve a consent agenda containing personnel changes.

• Approval of 1 new Instructional Supervisor
• Non-renewal of 1 teacher
• Release of 3 teachers, 1 behavior analyst, and 1 lead cook

The School Board met for a special session to approve the consent agenda. The primary action taken was the approval of personnel recommendations.

• Adopted the meeting agenda (4-0)
• Approved Personnel Recommendations via the Consent Agenda (4-0)

Parks and Recreation Co-Op Meeting

The Fairfax County Public Schools Parks and Recreation Co-Op Committee will receive informational updates on several school-related projects, including Safe Routes to School, renovations at Cedar Lee and Taylor Middle Schools, the Marshall Community Center Learning Den, ballfield lighting at Cedar Lee, and the condition of school courts. No votes or decisions are scheduled; the meeting consists primarily of information items and committee discussion.

• Update on Safe Routes to School program
• Renovation project updates for Cedar Lee Middle School and Taylor Middle School
• Information on the Marshall Community Center Learning Den
• Ballfield lighting update at Cedar Lee Middle School
• Overview of the condition of courts at FCPS schools

The committee discussed the status of Safe Routes to School trails and updates on middle school facility projects. No new policies were enacted, and the board approved the agenda and previous meeting minutes.

• Approved the meeting agenda
• Approved minutes from December 12, 2023

School Board Meeting

The School Board approved a consent agenda that includes a new two-year grant-funded Suspension Center ($162,000) for short-term suspended high school students, adding a 1.0 full-time equivalent position for the center ($45,000 from the All In VA Grant), and reclassifying one school psychologist from a 10.5-month to a 12-month contract ($19,000). The board also recognized Liberty High School for receiving the Virginia State Honor Band award and received routine reports on human resources and finances.

• Approved new Suspension Center program (2-year, $162,000 grant-funded) to address chronic absenteeism
• Added 1.0 FTE position for Suspension Center ($45,000 via All In VA Grant)
• Reclassified one school psychologist from 10.5-month to 12-month contract ($19,000 covered by vacancy savings)
• Approved Memorandum of Understanding for outside Applied Behavior Analysis (ABA) therapists
• Recognized Liberty High School for Virginia State Honor Band award

The School Board rejected a proposal to allow Milestone Tower to place a tower at Liberty High School. The board approved several personnel changes, grant applications, and a new grant-funded suspension center. Non-resident tuition for 2024-2025 was set at $10,877.

• Denied request for Milestone Tower at Liberty High School (2-3)
• Approved 2-year grant-funded Suspension Center pilot program (5-0)
• Approved 1.0 FTE position for the Suspension Center (5-0)
• Approved two full-time permanent instructional assistant, SPED III positions (5-0)
• Approved reclassifying one school psychologist to a 12-month contract (5-0)
• Approved 2024-2025 non-resident tuition rate of $10,877 (5-0)
• Approved Carl Perkins Grant Plan and Budget (5-0)
• Approved ESSA grant applications for 2024-2025 (5-0)

Building Committee Meeting

The Building Committee will receive progress reports on several school facility projects and budget overviews. The meeting includes updates on renovations, security upgrades, and energy savings presentations.

• Update on Taylor Middle School renovation at 350 Shirley Ave
• Update on Cedar Lee Middle School expansion project
• Review of security projects including vestibules, ballistics film, and camera upgrades
• Discussion on adding a school speed zone camera at Cedar Lee Middle School
• Presentation from ABM regarding 3-year energy savings for the ESCCO Project

The committee decided to send a formal attorney's letter to Taft to ensure the completion of the Cedar Lee Middle School expansion project. Other items discussed included security project completions, energy savings reports, and facility renovations.

• Approved agenda as written
• Approved minutes from April 25, 2024 meeting
• Agreed to send formal attorney letter to Taft to finish Cedar Lee Middle School expansion project

Personnel Committee Meeting

The Personnel Committee will receive personnel recommendations, discuss current vacancies, and consider a request to establish two full-time permanent Instructional Assistant, SPED III positions at a total cost of $70,200. The committee may approve the request and forward it to the full School Board. A retiree recruitment incentive will also be presented for consideration.

• Request to establish two full-time permanent Instructional Assistant, SPED III positions ($70,200 total)
• Retiree recruitment incentive to be presented for possible School Board action
• Personnel recommendations received for information
• Current vacancies update
• Upcoming meetings: June 25 and July 23, 2024

The Personnel Committee approved the establishment of two full-time permanent instructional assistant, SPED III positions. The committee also approved the minutes from the April 23, 2024 meeting. Members reviewed staffing updates and current vacancy reports for May.

• Approved establishment of two full-time permanent instructional assistant, SPED III positions
• Approved April 23, 2024 meeting minutes

Policy Committee Meeting

The Fauquier County School Board Policy Committee will consider approving recommended revisions to policies in Sections I-IV and moving them to the full board for review on June 10. The committee will also authorize final review of policies in Sections V-VII and discuss proposed changes to Policy 7-3.1, Student Code of Conduct, to allow student participation in school-related activities and fundraisers. Previous discussions included updates on policies for PTO/booster clubs and cell tower funding.

• Approval of recommended revisions to Policies 1-1.3, 1-1.5, 1-2.1, 1-2.4, 1-2.5, 1-3.3, 1-5.1, 1-5.2, 1-6.3, and 4-4.2 to be sent to full board
• Final review of policy manual updates in Sections V-VII for potential future revisions
• Proposed revision to Policy 7-3.1, Student Code of Conduct, section 5.2.9 to enable student participation in activities and fundraisers
• Discussion on creating policy or regulation for distribution of cell tower funding
• Request to review policies on PTO and booster club financial responsibilities

The Policy Committee approved a series of recommended revisions to policies in Sections V-VII and the Student Code of Conduct. These updates, which include changes to search and seizure and lactation support, will move to the full School Board for review on June 10.

• Approved Policy Committee Meeting Minutes from March 26, 2024
• Authorized final review of policies in Sections V-VII
• Approved recommended revisions to Policy Manual for full School Board review on June 10
• Approved proposed revisions to Policy 7-3.1 (Student Code of Conduct) for full School Board review

School Board Meeting

The Fauquier County School Board will meet to consider a consent agenda that includes revisions to policies on extracurricular activities, student attendance/truancy, ceremonies/observances, a new email signature policy, and adoption of history/social sciences AP and elective textbooks. The board will also recognize student achievements and receive reports on finances and human resources.

• Revisions to Policy 7-4.1 on extracurricular activities and student organizations
• Revisions to Policy 7-2.4 updating truancy definitions and excused/unexcused absences
• New Policy 5-7.11 standardizing employee email signatures
• Adoption of history and social sciences AP and elective textbooks
• Financial report showing $163.05M operating fund budget

The School Board approved a consent agenda including updates to policies on extracurricular activities, student attendance, and ceremonies. The board also approved a new email signature policy, textbook adoptions for History and Social Sciences, and monthly payroll.

• Approved revisions to Policy 7-4.1, Extracurricular Activities and Student Organizations (4-0)
• Approved revisions to Policy 7-2.4, Student Attendance/Truancy (4-0)
• Approved revisions to Policy 6-1.6, Ceremonies and Observances (4-0)
• Approved new Policy 5-7.11, Email Signatures (4-0)
• Approved History and Social Sciences AP and Elective Courses textbook adoption (4-0)
• Approved Religious Exemption 05132024.1 (4-0)
• Approved monthly bills and payroll (4-0)
• Approved personnel recommendations (4-0)

Finance Committee Meeting

The Finance Committee will review the March 2024 Financial Management Report and a health insurance fund update, consider approval of budget amendments from March 1–31, 2024, and discuss moving the June meeting from June 27 to June 26. The committee also has a consent agenda to approve previous meeting minutes and a roundtable for member discussion.

• Presented: Financial Management Report – March 2024 (information item)
• Presented: Health Insurance Fund & Claims Data Report – February 2024 (information item)
• Action: Approval of budget amendments for March 1–31, 2024
• Proposed: Change June Finance Committee Meeting from June 27 to June 26, 2024
• Consent: Approval of February 2 and March 28, 2024, meeting minutes

The Finance Committee approved budget amendments for the period of March 1, 2024, to March 31, 2024. The committee also rescheduled the June meeting date.

• Approved budget amendments for March 1, 2024 - March 31, 2024
• Rescheduled June Finance Committee meeting from June 27 to June 26, 2024
• Adopted the meeting agenda
• Approved Finance Committee Minutes

Building Committee Meeting

The Building Committee will receive information and hear a presentation from Virginians for Safe Technology regarding concerns about a proposed monopole tower at Liberty High School and potential radiofrequency radiation exposure. The committee will also discuss a revised deed of easement for the VDOT-funded Timberfence Trail Project, review the status of School Board property in Remington, and receive updates on ongoing renovations at Taylor Middle School and Cedar Lee Middle School.

• Presentation from Virginians for Safe Technology on monopole tower at Liberty High School and radiofrequency radiation concerns
• Revised deed of easement and temporary construction easement for Timberfence Trail Project
• Discussion of School Board property in Remington and potential reversion per lease
• Update on Taylor Middle School renovation at 350 Shirley Ave
• Update on Cedar Lee Middle School expansion project

The committee approved the March 28, 2024, meeting minutes. Members discussed several ongoing facility projects, including asbestos abatement at Taylor Middle School and expansion at Cedar Lee Middle School, but took no formal action on new construction or easements.

• Approved March 28, 2024, meeting minutes
• Denied request to move Virginians For Safe Technology presentation to May School Board meeting
• Tabled decision on Timber Fence Trail deed of easement pending finalization

Personnel Committee Meeting

The Personnel Committee will vote on two action items: adding a 1.0 full-time equivalent position for the newly created short-term suspension center, costing approximately $45,000 funded through the All in VA Grant, and reclassifying one School Psychologist position from a 10.5-month to a 12-month contract, with a budget impact of $19,000 covered by vacancy savings. The committee will also receive the monthly Human Resources report and a list of personnel recommendations including new hires, retirements, resignations, and releases. The meeting includes approval of prior meeting minutes and announcements of future meetings.

• Action to add a 1.0 FTE for the Suspension Center at $45,000 via All in VA Grant
• Action to reclassify one School Psychologist to 12-month contract at $19,000 via vacancy savings
• Human Resources Report covering recruitment, vacancies, and applications
• Personnel recommendations: 1 custodian, 1 food service associate, 13 substitutes, 3 coaches, 1 substitute bus driver hired; 3 teachers and 5 instructional assistants retired; 14 teachers, 1 psychologist, 1 social worker, and others resigned
• Approval of minutes from February 20, 2024 meeting

School Board Closed Session

The School Board is meeting for a closed session to discuss a personnel matter involving licensed professional employee #4126 and to consult with legal counsel, citing Virginia Code exemptions. The agenda includes only procedural items such as call to order, roll call, adoption of the agenda, and adjournment. No public decisions or discussions are scheduled.

• Motion to enter closed session for personnel matter #4126 and legal consultation under Va. Code §2.2-3711A(1) and (8)
• Certification of closed session proceedings
• Adoption of agenda (motion approved 5-0)
• Pledge of Allegiance
• Adjournment (motion approved 5-0)

The School Board met in a closed session to discuss a personnel matter regarding licensed professional employee #4126 and to consult with legal counsel. The Board certified that only lawfully exempted public business was discussed.

• Approved agenda (5-0)
• Approved motion to enter closed session for personnel matter and legal counsel (5-0)
• Approved certification of closed session proceedings (5-0)
• Approved motion to adjourn (5-0)

Policy Committee Meeting

The Policy Committee will review policies outside the five-year review window and vote on approving recommended revisions to several policies, moving them to the full School Board for consideration on May 13. Items include updates to student attendance/truancy, extracurricular activities, email signatures, and ceremonies/observances.

• Approval of policy manual review for policies outside five-year window
• Recommended revisions to policies 1-1.3, 1-1.5, 1-2.1, 1-2.4, 1-2.5, 1-3.3, 1-5.1, 1-5.2, 1-6.3, and 4-4.2
• Consideration of moving approved revisions to full School Board meeting on May 13
• Feedback on policies in sections V-VII requested from committee members

The Policy Committee approved recommended revisions to policies in sections I-IV and authorized the final review of policies in sections V-VII. The approved revisions will move to the full School Board for review on May 13.

• Approved Policy Committee Meeting Minutes from March 26, 2024
• Approved proposed Policy Manual revisions in Sections I-IV
• Authorized final review of policies in Sections V-VII

School Board Meeting

The School Board approved the 2024-2025 Special Education Annual Plan and several consent agenda items including monthly bills and payroll. The board also reviewed proposed policy revisions regarding extracurricular activities and student attendance/truancy for future consideration.

• Approval of 2024-2025 Special Education Annual Plan
• School Operating Fund budget of $163.04M
• Asset Fund 2 of $12.48M
• Grants Fund 4 of $16.73M
• Proposed revisions to Policy 7-4.1 (Extracurricular Activities) and Policy 7-2.4 (Student Attendance/Truancy)

The School Board adopted the FY 2025 budget and approved the core literacy program textbooks for grades K-5. The board also approved the Special Education Annual Plan and adjustments to the 2024-2025 school calendar.

• Approved FY 2025 budget and resolution (4-0)
• Approved core literacy program textbook adoption for grades K-5 (4-0)
• Approved Special Education Annual Plan and Application (4-0)
• Approved adjustments to 2024-2025 School Calendar (4-0)
• Approved reclassifying Clerk to the School Board/Office Manager to Chief of Staff (3-0, 1 abstain)
• Approved monthly bills and payroll (4-0)
• Approved personnel recommendations (4-0)
• Approved meeting minutes (4-0)

Finance Committee Meeting

The Fairfax County Public Schools Finance Committee will discuss the FY 2025 budget update, review the February 2024 financial management report, and consider approval of budget amendments for February 1-29, 2024. The meeting also includes routine procedural items such as adoption of minutes and updates on the health insurance fund.

• Discussion of FY 2025 Budget Update
• Review of Financial Management Report for February 2024
• Health Insurance Fund and Claims Data Report for January 2024
• Approval of Summary of Budget Amendments for February 1-29, 2024
• Approval of Finance Committee Minutes from February 2, 2024

The Finance Committee approved the budget amendments for the period of February 1, 2024, through February 29, 2024. The committee also received updates on the FY 2025 budget, financial management, and health insurance claims.

• Approved meeting agenda
• Approved Finance Committee minutes
• Approved budget amendments for February 1, 2024 - February 29, 2024

Building Committee Meeting

The Building Committee will receive updates on renovation projects at Taylor and Cedar Lee middle schools, security projects, and capital improvement budgets. Action items include directing research on adding a school speed zone camera at Cedar Lee Middle School and approving building alteration requests from multiple schools.

• Update on Taylor Middle School renovation at 350 Shirley Ave.
• Update on Cedar Lee Middle School expansion project.
• Security projects update: vestibules, ballistics film, camera upgrades.
• Vote to direct research on adding a speed zone camera at Cedar Lee Middle School (Rt. 17 / Marsh Rd).
• Approval of building alteration requests: Gaga pit at MWES, alterations at CM Bradley, MMS, and AMS.

The committee approved building alteration requests for gaga pits and a hallway mirror. It also directed staff to continue researching the addition of a school speed zone camera at Cedar Lee Middle School.

• Approved research for school speed zone camera at Cedar Lee Middle School
• Approved building alteration for CMB gaga pit
• Approved building alteration for MWES gaga pit
• Approved building alteration for MMS mirror request
• Approved AMS Eagle Scout student to present project on April 25, 2024

Policy Committee Meeting

The Fauquier County School Board Policy Committee will review proposed revisions to several policies, including student attendance/truancy and extracurricular activities. The committee may approve these revisions and forward them to the full School Board for information at the April 8 meeting. A new policy on employee email signatures and revisions to ceremonies and observances policy are also on the agenda.

• Proposed revisions to Policy 7-2.4, updating truancy definitions and excused/unexcused absences
• Proposed revisions to Policy 7-4.1 on extracurricular activities and student organizations
• Proposed new Policy 5-7.11 standardizing employee email signatures
• Revisions to Policy 6-1.6 on ceremonies and observances, due for 5-year review
• Discussion of list of policies overdue for review (older than 5 years)

The committee approved revisions to policies regarding extracurricular activities, student attendance, email signatures, and flag displays. These items will be moved to the April 8 school board meeting for information. Members also initiated a review of policies in sections I-IV.

• Approved Policy 7-4.1, Extracurricular Activities and Student Organizations
• Approved Policy 7-2.4, Student Attendance/Truancy
• Approved Proposed New Policy 5-7.11, Email Signatures
• Approved Policy 6-1.6, Ceremonies and Observances
• Approved January 23, 2024 meeting minutes
• Adopted the meeting agenda

School Board Work Session and Closed Session

The School Board is receiving information on a proposed $1,137,358 textbook adoption for a K-5 core literacy program to be considered for approval on April 8. They will also discuss the process and costs of hiring a construction manager for the Taylor Middle School renovation and cost estimates for building a new middle school. The meeting includes a closed session for student discipline matters.

• Core literacy program textbook adoption for grades K-5 at $1,137,358 from textbook fund
• Information on hiring a construction manager for Taylor Middle School renovation
• Cost estimates for building a new Taylor Middle School vs renovation and expansion
• Pre-approval of the agenda and motions for closed session

The Board reached a consensus to move forward with planned middle school renovations. Members also expressed interest in hiring a construction manager and scheduled a vote for K-5 literacy textbook adoption for April 8.

• Approved adoption of the meeting agenda (5-0)
• Agreed to move forward with planned middle school renovation
• Expressed interest in pursuing the hire of a construction manager
• Approved motion to enter closed session for student discipline matters (5-0)
• Certified closed session proceedings (5-0)
• Approved modification of Superintendent's recommendation for alternative placement with specific conditions (5-0)

School Board Closed Session

The Fairfax County School Board is meeting in closed session to discuss a personnel matter regarding licensed professional employee #7554, as permitted under Virginia Code. The board approved the agenda and the motion to enter closed session unanimously.

• Closed session to discuss personnel matter for employee #7554 under Virginia Code §2.2-3711A(1)
• Motion to enter closed session approved 5-0
• Meeting held at Fauquier High School, Warrenton, VA

The School Board convened a closed session to discuss a personnel matter regarding a specific licensed professional employee. The board certified that only lawfully exempted public business was discussed. No other substantive decisions were recorded.

• Approved motion to enter closed session to discuss licensed professional employee #7554 (5-0)
• Approved certification of closed session proceedings (5-0)
• Adopted the meeting agenda (5-0)

School Board Meeting

The Fauquier County School Board approved consent items including Liberty High School cafeteria upgrades ($448,400) and personnel changes, and received information on a request to place a Milestone communication tower at Liberty High School for a future vote. The board also recognized student achievements and received monthly financial and human resources reports.

• Liberty High School cafeteria upgrades approved: $413,400 from nutrition fund and $35,000 from asset fund for paint and flooring
• Milestone Tower request to place a communication tower at Liberty High School, to be considered for approval at April meeting
• Personnel report: 8 new hires, 4 retirements, 8 resignations, and other changes
• Financial report highlights $163.04M School Operating Fund and combined $40.7M in other funds
• Youth Art Month winners recognized: Cole Babington (2nd) and Amy Tampubolon (1st); Disability Awareness poster winner Kelci Hollins

The School Board approved the proposed FY25 Budget and Draft Capital Improvement Plan for submission to the Board of Supervisors. The Board also authorized the use of Virginia Department of Health funding for school nutrition and approved a land-use plan for the Clifton Institute. Other routine administrative items, including payroll and personnel recommendations, were approved via the consent agenda.

• Approved FY25 Proposed Budget and Draft Capital Improvement Plan (5-0)
• Approved use of Virginia Department of Health funding for School Nutrition Department (5-0)
• Approved Clifton Institute's plan to use school grounds for ecosystem study (5-0)
• Approved Liberty High School Cafeteria Upgrades via consent agenda (5-0)
• Approved monthly bills and payroll (5-0)
• Approved personnel recommendations (5-0)
• Approved meeting minutes (5-0)
• Approved motion to enter closed session for student discipline matters (5-0)

School Board Meeting - Work Session and Public Hearing

The School Board is conducting a public hearing and work session regarding the FY 2025 Proposed Budget and Capital Improvement Plan. The body is also considering approvals for school facility upgrades and project permitting.

• Public hearing on the FY 2025 Proposed Budget and Capital Improvement Plan
• Proposed $448,400 for Liberty High School cafeteria upgrades (approx. $413,400 for equipment and $35,000 for paint/flooring)
• Proposed $146,000 VDH grant to provide free breakfast to all enrolled students from March to May 2024
• Decision on Special Use Permit changes for the Taylor Middle School Renovation Project
• Request for research on the cost and timeline of building a new Taylor Middle School

The Board approved permitting changes for the Taylor Middle School renovation project and authorized additional research into a potential new build. Personnel recommendations for new hires, retirements, and resignations were also approved.

• Approved Taylor Middle School renovation project permitting changes (5-0)
• Approved request for additional research on Taylor Middle School project (5-0)
• Approved personnel recommendations for new hires, retirements, and resignations (5-0)
• Adopted meeting agenda (5-0)

Building Committee Meeting

The Building Committee will vote on moving the Liberty High School cafeteria renovation plan forward to the Finance Committee and School Board. The plan uses $413,400 from nutrition funds and $35,000 from asset funds to upgrade equipment, paint, and flooring. The committee will also receive updates on a proposed Milestone communication tower at Liberty High School, ongoing renovations at Taylor and Cedar Lee Middle Schools, security projects, and budget plans.

• Action to approve moving Liberty High School cafeteria upgrade plan ($413,400 for equipment, $35,000 for paint and flooring) to Finance Committee and School Board
• Information item on Milestone Tower's request to place a communication tower at Liberty High School
• Update on Taylor Middle School renovation at 350 Shirley Ave
• Update on Cedar Lee Middle School expansion project
• Update on security projects including vestibules, ballistics film, and camera upgrades

The committee approved moving a plan to upgrade the Liberty High School kitchen and serving lines to the Finance Committee. The project would utilize $472,615 in excess school nutrition funds. Other items discussed included a proposed communications tower at Liberty High School and updates on several school renovation projects.

• Approved Liberty High School cafeteria upgrade plan to move to Finance Committee
• Adopted agenda (2-0-0)
• Adopted February 2, 2024 meeting minutes (2-0-0)

Finance Committee Meeting

The Finance Committee will discuss the FY 2025 budget update, review the January 2024 financial management report, and take action on Liberty High School cafeteria renovations (approx. $448,400) and a $146,000 Virginia Department of Health grant for school breakfasts. The committee also considers budget amendments for January 2024 and health insurance fund data.

• Liberty High School cafeteria upgrades: $413,400 from Fund 207 for equipment, $35,000 from Fund 201 for paint/flooring
• $146,000 grant from Virginia Department of Health to cover school breakfast costs (March–May 2024)
• FY 2025 Budget Update discussion
• January 2024 Financial Management Report review
• Budget amendments for January 1–31, 2024

The committee approved the use of state or federal Covid funds for Liberty High School cafeteria upgrades and accepted a Virginia Department of Health grant for school nutrition. Budget amendments from January 2024 were also approved. The committee received updates on the FY 2025 budget and health insurance funds.

• Adopted the meeting agenda
• Approved Finance Committee minutes
• Approved Liberty High School cafeteria upgrades
• Approved Grant for School Nutrition
• Approved budget amendments for January 1, 2024 - January 31, 2024

Personnel Committee Meeting

The Personnel Committee will meet to approve minutes from January 23, 2024, and receive information on personnel recommendations, current vacancies, a request to reclassify the Clerk to the School Board/Office Manager position to Chief of Staff (grade 31 to Level 5, $40,474 impact), and a summary of STAY interviews with new teachers. The reclassification is the most notable item due to its budget increase.

• Request to reclassify Clerk to the School Board/Office Manager to Chief of Staff, Level 5, with $40,474 budget impact
• Personnel recommendations: 1 interim director, 2 food service associates hired; 1 teacher and 1 guidance registrar retired; 4 teachers and others resigned
• List of current vacancies presented by Human Resources
• Summary of STAY interviews with new teachers (years 0-3) to understand retention factors
• Approval of meeting minutes from January 23, 2024 (consent agenda)

The Personnel Committee approved the reclassification of the Clerk to the School Board/Office Manager position to Chief of Staff. The committee also approved the minutes from the January 23, 2024 meeting and reviewed staffing updates and vacancy reports.

• Approved reclassification of Clerk to the School Board/Office Manager to Chief of Staff
• Approved January 23, 2024 meeting minutes

School Board Meeting

The School Board approved the consent agenda including FY2025 budget priorities and calendar, monthly bills and payroll, personnel recommendations, and a religious exemption. They also recognized the 2024 Educator Athletic Trainer of the Year and heard financial reports showing a $163M operating fund budget.

• Approved FY2025 budget goals and calendar to guide the budget process
• Approved Katie Jefferson's addition to the Special Education Advisory Committee
• Approved religious exemption 02122024.1
• Approved personnel recommendations: 2 new teachers, 1 school counselor, and others hired; 4 staff retired; 7 teachers resigned
• Reviewed draft addendum to Policy 3-4.2, Fiscal Management

The School Board approved the use of End-of-Year Carryover Funds and authorized the Superintendent to make related administrative transfers. The board also approved a consent agenda including personnel recommendations and budget priorities. No vote was recorded on the proposed FY 2025 budget or zoning changes.

• Approved use of End-of-Year Carryover Funds (4-0)
• Approved consent agenda including personnel recommendations and FY 2025 budget priorities (4-0)
• Approved adoption of agenda (4-0)
• Approved motion to adjourn (4-0)

Finance Committee Meeting

The Finance Committee will discuss the FY 2025 budget update and draft Capital Improvement Plan. It will also review the December 2023 financial management report and health insurance fund data. The committee is expected to approve budget amendments for November-December 2023.

• Discussion of FY 2025 budget update
• Review of draft FY 2025 CIP plan
• Review of December 2023 Financial Management Report
• Discussion of Health Insurance Fund & Claims Data for December 2023
• Approval of budget amendments for Nov 1 - Dec 31, 2023

The committee approved a summary of budget amendments for the period of November 1, 2023, to December 31, 2023. Members received updates on the FY 2025 budget, the draft Capital Improvement Plan, and the December 2023 Financial Management and Health Insurance reports.

• Approved Agenda from November 13, 2023
• Approved Finance Committee Minutes
• Approved Summary of Budget Amendments from November 1, 2023 - December 31, 2023

Building Committee Meeting

The Building Committee will discuss informational items including school renovations at Taylor MS and Cedar Lee MS, security projects (vestibules, ballistics film, camera upgrades), a solar energy presentation from Fauquier Climate on Change, and a request for a cellular tower at Liberty High School. A softball field irrigation proposal at Fauquier High School is presented with a cost estimate of $23,296. The committee will also approve the minutes from December 6, 2023. Most items have no budget impact.

• Solar energy presentation from Fauquier Climate on Change
• Taylor Middle School renovation project update
• Cedar Lee Middle School expansion project update
• Security projects update (vestibules, ballistics film, camera upgrades)
• Fauquier High School softball field irrigation proposal ($23,296)

The committee approved the meeting agenda and the minutes from December 6, 2023. The remainder of the meeting consisted of informational updates on school renovations, security projects, and facility maintenance.

• Adopted agenda (2-0-0)
• Adopted December 6, 2023 meeting minutes (2-0-0)

Policy Committee Meeting

The Policy Committee is meeting to discuss the process for adopting and revising policies. Members will review a list of policies that are at least five years old and receive updates on 2023 General Assembly legislation.

• Discussion on the process for revising policies
• Review of policies that are at least five years old
• Update on 2023 General Assembly legislation relating to policy

The committee reviewed the process for policy revisions, noting that the school division may update non-content items without board approval. Members identified policies older than five years for review and established a new timeline for legislative updates. No policy changes were voted on during the meeting.

• Adopted the meeting agenda
• Established that the school division may update policies for grammar or style without board approval
• Determined that the policy committee will receive all content-related policy revisions before the full school board
• Identified policies with review dates older than five years for review by board members, legal team, and department heads
• Agreed to bring legislative updates to the policy committee in June

Personnel Committee Meeting

This meeting of the FCPS Personnel Committee includes approval of previous minutes, a list of personnel recommendations (new hires, retirements, resignations), a current vacancies report, and an annual turnover report. The agenda is largely procedural and informational.

• Approval of September 14, 2023 meeting minutes
• Personnel recommendations: new hires (custodian, office associate, instructional assistant, bus driver, etc.), retirements (1 principal), resignations (teachers, assistants, etc.)
• List of current vacancies
• Turnover report for SY 2022-23

The Personnel Committee approved the minutes from the September 14, 2023 meeting. Members reviewed recruitment updates, current January vacancies, and a 2023 turnover report. No other substantive actions were taken.

• Approved September 14, 2023 meeting minutes

School Board Meeting

The School Board will hear presentations on the FY 2025 budget goals and calendar and a draft capital improvement plan, both to be considered for approval in February. The meeting also includes special recognitions, reports, consent agenda items (personnel policy revisions, monthly bills, personnel recommendations), and a closed session for student discipline matters.

• FY 2025 School Board Budget Priorities and Updated Calendar presented for discussion
• FY 2025 Draft Capital Improvement Plan based on infrastructure needs and enrollment projections
• Legislative revisions to Personnel Policies on criminal background checks, professional growth, and superintendent office
• Personnel recommendations: new hires, retirements, and resignations across multiple positions
• Consent agenda includes approval of monthly bills/payroll and religious exemption

The School Board approved a consent agenda including personnel recommendations and legislative policy revisions. The Board also upheld the Superintendent's disciplinary recommendations for a specific student case following a closed session. Discussions were held regarding the FY 2025 budget timeline and delays in the Taylor Middle School project.

• Adopted the meeting agenda (5-0-0)
• Approved legislative revisions to personnel policies (5-0-0)
• Approved minutes from November 29 and December 11, 2023 meetings (5-0-0)
• Approved monthly bills and payroll (5-0-0)
• Approved personnel recommendations for new hires, retirements, and resignations (5-0-0)
• Convened closed session for student discipline matters (5-0-0)
• Upheld Superintendent's disciplinary recommendations for student case 01082023-A (5-0-0)

School Board Organizational Meeting

This is an organizational meeting to swear in School Board members and officers, elect a chair and vice chair, and make appointments for committees and roles. The board will also adopt 2024 bylaws and rules of procedure, reaffirm the VSBA Code of Conduct, and discuss the 2024 VSBA Legislative Priorities.

• Oaths of office administered by Fauquier County Clerk of Court
• Election of School Board Chair and Vice Chair
• Appointment of Clerk, Deputy Clerk, Superintendent's Designee, and Voting Delegate
• Adoption of 2024 Bylaws and Rules of Procedure
• Discussion of 2024 VSBA Legislative Priorities

The School Board held its organizational meeting to elect leadership and appoint officials for the 2024 term. The board established its monthly meeting schedule and adopted the 2024 Bylaws and Rules of Procedure.

• Elected Susan Pauling as Chairman (5-0-0)
• Elected Clay Campbell as Vice Chairman (5-0-0)
• Appointed Ginger Farmer as Clerk (5-0-0)
• Appointed Dena Rhodes as Deputy Clerk (5-0-0)
• Authorized Dr. Meaghan Brill to sign VDOE correspondence in Superintendent's absence (5-0-0)
• Appointed Danielle Dean as voting delegate and Steve Lewis as alternate for VSBA Convention (5-0-0)
• Set regular meetings for second Monday of each month and work sessions for fourth Monday (5-0-0)
• Adopted 2024 Bylaws and Rules of Procedures (5-0-0)