Fairfax County Public Schools public meetings in 2025

Finance Committee Meeting

The Fairfax County Public Schools Finance Committee will discuss the health insurance fund's financial shortfall, review chromebook costs, and consider budget amendments for October 2025. The committee will also receive updates on a school security grant and the Health Cottage program. The only action item is approval of budget amendments.

• Health insurance fund requires $3M revenue increase; discussion of long-term solutions
• Chromebook costs presented for review
• School security grant of $65,417 plus $16,354 local match for four schools
• Budget amendments for October 2025 to be approved
• Update on Health Cottage (wellness center) program

The Finance Committee approved the October 2025 meeting minutes and budget amendments as presented. The meeting included updates on financial management, health insurance costs, and the new ERP implementation.

• Approved October 2025 meeting minutes (unanimous)
• Approved budget amendments as presented (unanimous)
• Adjourned at 11:11 a.m. (unanimous)

Policy Committee Meeting

The Policy Committee will receive proposed revisions to Policy 2-4.4, Service Animals, and then vote to approve them and forward to the full School Board. The changes are required for compliance and have been vetted by Division Counsel. The meeting also includes adoption of the agenda and approval of prior meeting minutes.

• Proposed revisions to Policy 2-4.4, Service Animals and related form (no budget impact)
• Action item to approve revisions and move to full School Board
• Consent agenda includes approval of August 28, 2025 meeting minutes (which covered revisions to Policy 7-3.1, Code of Student Conduct restricting devices)

The Policy Committee approved proposed revisions to Policy 2-4.4, Service Animals. The item was moved to the full School Board for information and action. Members are also reviewing employee expectation policies for future discussion.

• Adopted the meeting agenda
• Approved August 28, 2025, meeting minutes
• Approved revisions to Policy 2-4.4, Service Animals

Building Committee Meeting

The Building Committee will receive updates on multiple facility projects and take action on three items: approving an easement for a water infrastructure upgrade along C. Hunter Ritchie's property, deciding next steps on the Timber Fence Trail project (dropped from FY 26 budget), and determining whether to rezone a portion of the Brumfield property from commercial to public-semi private. Informational items include a $250,000 state security grant, Taylor Middle School renovation progress, and a request to build a pavilion at Kettle Run High School.

• Action to approve easement for Fauquier County Water and Sanitation Authority water infrastructure upgrade
• Decision on rezoning a small parcel of Brumfield property from commercial to public-semi private
• Timber Fence Trail project dropped from Town of Warrenton FY 26 budget due to cost escalation
• State Security Grant of $250,000 awarded for specific schools, plus $65,417 from 2024 grant
• Update on Taylor Middle School renovation at 350 Shirley Ave

The Building Committee approved an agreement for water infrastructure access on the Ritchie property and a request to have the Town of Warrenton re-deed the Timber Fence Trail easement. The committee also decided to maintain the commercial zoning for the Brumfield parcel.

• Approved signing agreement for New Baltimore water infrastructure access (1-0)
• Approved recommendation to ask Town of Warrenton to re-deed Timber Fence Trail easement (1-0)
• Approved leaving Brumfield parcel zoned as commercial (1-0)
• Approved new change order approval threshold for Taylor Middle School (1-0)

Parks and Recreation Co-Op Meeting

The Parks and Recreation Co-Op Meeting will receive information on several initiatives, including summer camps in middle schools, sports league use of artificial turf fields at high schools, and a revised cooperative agreement. Other topics include field scheduling software, safe routes to school, pesticide reduction, and facility upgrades at Taylor Middle School and Fauquier High School. No formal votes or budget amounts are on the agenda.

• Discussion of red-lined revisions to the cooperative agreement to add summer camps in middle schools and league use of high school artificial turf fields
• Update on full-day summer camps in middle schools for 2026
• Information on reducing or eliminating pesticides, herbicides, and fertilizers on school fields in 2026
• Update on track replacement at Fauquier High School scheduled for spring 2026
• Information on field scheduling software purchase to ease coordination between Parks & Rec and FCPS

The committee proposed forming a subcommittee to refine the Co-Op Agreement regarding artificial turf fields. A new summer day camp at Cedar Lee Middle School was announced following approved funding from the Board of Supervisors. New sidewalks and pedestrian lights will open to the public on January 6, 2026.

• Approved June 10, 2025 minutes
• Proposed subcommittee to review artificial turf Co-Op Agreement in January
• Set date of January 6, 2026, to open new sidewalks and pedestrian lights

School Board Meeting

The Fauquier County School Board approved a consent agenda that includes a Skilled Trades Academy agreement with Laurel Ridge Community College (total $125,280) with full tuition now paid by FCPS, a health textbook adoption for middle and high schools ($36,835.05), an annual School Resource Officer MOU renewal with the sheriff's office, and the 2026-2031 Local Plan for the Gifted. The board also recognized students and employees and observed a moment of silence for a deceased student.

• Approved Skilled Trades Academy MOU with Laurel Ridge Community College: 14 HVAC ($53,130), 8 Plumbing ($34,200), 10 Heavy Equipment Operator ($37,950); FCPS now covers full tuition
• Approved health textbook adoption: Essential Health Skills for High School and Middle School, $36,835.05 from Textbook Fund
• Approved renewal of School Resource Officer (SRO) MOU with Fauquier County Sheriff's Office (no changes)
• Approved 2026-2031 Local Plan for the Gifted
• Observed moment of silence for senior Ian Durgin

The School Board approved a consent agenda including health textbooks, the 2026-2031 gifted plan, an agreement with Laurel Ridge Community College, and the annual School Resource Officer MOU. The meeting also featured presentations on school security, enrollment projections, and student and employee recognitions.

• Adopted agenda (5-0)
• Approved health textbook adoption (5-0)
• Approved 2026-2031 Local Plan for the Gifted (5-0)
• Approved Skilled Trades Academy agreement with Laurel Ridge (5-0)
• Approved annual SRO MOU with Sheriff's Office (5-0)
• Approved Religious Exemption 12082025.1 (5-0)
• Approved monthly bills and payroll (5-0)
• Approved meeting minutes (5-0)

School Board Meeting

The Fauquier County School Board will vote on a consent agenda that includes approving the VPSA School Security Grant budget appropriation, a religious exemption, and several advisory committee memberships. The meeting also features recognitions of students and staff, committee reports, and a financial update.

• VPSA School Security Grant budget appropriation to be voted on
• Religious Exemption 11102025.1 to be approved
• School Health Advisory Committee membership for 2025-26 approved
• Special Education Advisory Committee membership for 2025-26 approved
• Career and Technical Education Advisory Committee membership for 2025-26 approved

The School Board approved a comprehensive employee market study and a redistricting study. Additionally, the board approved the FY 2025 year-end fund balances and the amended FY 2026 budget.

• Approved agenda (4-0)
• Approved Religious Exemption 11102025.1 (4-0)
• Approved School Health Advisory Committee Membership Charges (4-0)
• Approved Special Education Advisory Committee Report and Membership Charges (4-0)
• Approved Career and Technical Education Advisory Report and Membership charges (4-0)
• Approved Gifted Education Report and Membership Charges (4-0)
• Approved VPSA School Security Grant Budget Appropriation (4-0)
• Approved Fresh Grant Budget De-Appropriation (4-0)

School Board Closed Session Meeting

This is a closed session meeting of the Fairfax County Public Schools School Board. The board will vote to convene a closed meeting under Virginia law to consult with legal counsel about probable litigation concerning an employee matter. Procedural items including call to order, roll call, and agenda adoption precede the closed session, which will be followed by certification and adjournment. No public decisions or substantive discussions are scheduled outside the closed session.

• Motion to convene closed session for legal consultation on probable litigation related to an employee matter
• Certification of closed session proceedings
• Motion to exit closed session
• Adoption of the agenda
• Adjournment

The Fairfax County Public Schools Board met in closed session to consult legal counsel regarding an employee-related litigation matter. Members certified the proceedings and adjourned the meeting. No substantive decisions or public motions were recorded.

• Adopted agenda (5-0)
• Convened closed session for legal consultation (5-0)
• Certified closed session proceedings (5-0)
• Adjourned meeting at 6:34 p.m. (5-0)

School Board Closed Session Meeting

This meeting is a closed session with no public business. The board adopted the agenda, then unanimously voted to enter a closed meeting to discuss a student discipline matter involving one student's scholastic record. After the closed session, the board certified proceedings and adjourned.

• Closed session for student discipline matter (one student, scholastic record, under VA code 2.2-3711(A)(2))
• Adoption of agenda (approved 5-0)
• Motion for closed session (approved 5-0)
• Certification of proceedings (approved 5-0)
• Motions out of closed session (approved 5-0) and adjournment

The School Board entered a closed session to discuss a student discipline matter involving a scholastic record. Following the discussion, the Board voted to uphold the Superintendent's recommendations to modify disciplinary actions for student case number 102725A.

• Approved meeting agenda (5-0)
• Entered closed session for student discipline discussion (5-0)
• Certified proceedings of the closed session (5-0)
• Upheld Superintendent's recommendations to modify disciplinary actions for case 102725A (5-0)
• Adjourned meeting (5-0)

Finance Committee Meeting

The Finance Committee will review the September 2025 Financial Management Report, health insurance fund data, an ERP implementation update, and annual state reporting on per-pupil costs. The committee will also vote on approving budget transfers and appropriations for July through September 2025.

• Approval of budget amendments for July-September 2025 (transfer of funds for facilities and grants)
• Review of draft Financial Management Report for September 2025
• Health Insurance Fund & Claims Data Report (no report this month, previous discussion on reserves of $6M)
• New ERP (Munis) Implementation Update for September 2025
• Update on Annual State Reporting: preliminary per pupil costs and annual report of expenditures for FY 2025

Building Committee Meeting

The Building Committee will receive updates on several ongoing school projects, including renovations at Taylor Middle School and expansion at Cedar Lee Middle School. No votes are expected on major items; the only action items are approval of prior meeting minutes and the agenda. The committee will also review capital improvement and maintenance budgets, athletic turf projects, and a future pavilion request from Kettle Run High School.

• Update on Taylor Middle School renovation at 350 Shirley Ave. (information)
• Update on Cedar Lee Middle School expansion project (information)
• Review of Comprehensive Maintenance Plan and Capital Improvement Plan budgets and projects
• Information on athletic turf field projects at FHS (Fauquier High School) and KRHS (Kettle Run High School)
• Future building alteration request from Kettle Run High School to build a pavilion near concessions area

School Board Planning Summit

The school board received information on an $8,213,672 year-end carryover from FY2025 and will consider approving the amended FY2026 budget in November. They also discussed top priorities for the FY2027 budget, including maintenance, technology, and instruction. Other topics included repurposing the Taylor Middle School building for alternative programs and central offices, a comprehensive employee market study, and a redistricting study due to elementary capacity and middle school renovations.

• FY2025 year-end carryover of $8,213,672 with staff recommendations for unfunded liabilities, capital infrastructure, and instruction
• Discussion of top five priorities for the FY2027 budget in areas such as maintenance, technology, and safety
• Repurposing the current Taylor Middle School building (244 Waterloo Street) for alternative programming and central offices after the renovation project completes in fall 2028
• Preliminary information on a comprehensive employee market study requested by the board in August 2025
• Preliminary information on a comprehensive redistricting study due to elementary capacity and middle school renovation projects

The School Board approved four primary budget goals for fiscal year 2027. Discussions included a potential solar and roofing project for seven schools, which will move to action at the November 10 meeting. The board also reviewed plans for a comprehensive employee market study, a redistricting study, and the repurposing of the Taylor building.

• Approved agenda (5-0)
• Approved FY 2027 goals: staff compensation, more buses, infrastructure, and health insurance debt (5-0)
• Deferred solar/roofing project action to November 10, 2025 meeting
• Assigned Taylor building repurposing process to the Building Committee

School Board Meeting

The Fauquier County School Board approved a consent agenda that included a religious exemption, monthly bills and payroll, meeting minutes, and personnel recommendations covering new hires and resignations. They also received reports on human resources, finances (highlighting a $196.72M operating fund), and a division-wide safety audit. A resolution recognizing retiring assistant superintendent David Graham, Jr. was presented for adoption, and the board honored an Eagle Scout and students/employees of the month.

• Approved personnel recommendations: 2 new teachers, 3 bus drivers, 3 food service associates, and others; 1 SPED teacher, 1 bus driver resigned
• Financial report shows $196.72M School Operating Fund and other funds totaling over $20M
• Received Virginia Division-wide Safety Audit report covering surveys and inspections from 2024-2025
• Recognized Anna Snyder as first female Eagle Scout in Piedmont District
• Resolution honoring David Graham, Jr. for 35 years of service presented for adoption

The School Board approved several items via the consent agenda, including religious exemptions, monthly bills, payroll, and personnel recommendations. The board also passed a resolution recognizing David Graham, Jr. for his 35 years of service.

• Approved meeting agenda (4-0)
• Approved Religious Exemption 10132025.1 (4-0)
• Approved monthly bills and payroll (4-0)
• Approved meeting minutes (4-0)
• Approved personnel recommendations (4-0)
• Approved consent agenda (4-0)
• Adopted resolution recognizing David Graham, Jr. (4-0)
• Adjourned meeting (4-0)

Finance Committee Meeting

The Finance Committee will review the August 2025 financial management report, health insurance fund, and ERP implementation update. Action item includes approval of budget amendments for July-August 2025, which cover a $250,000 school security grant and other appropriations. The committee will also discuss student athletic entrance fees and potential reductions.

• Review of Draft Financial Management Report – August 2025
• Discussion on Health Insurance Fund & Claims Data Report
• New ERP Munis Implementation Update – August 2025
• Budget appropriations: $250,000 school security grant (CM Bradley, Pierce, Mary Walter Elementary), $229,000 School Nutrition donations, $173,222 de-appropriation for FRESH grant
• Roundtable discussion on reducing student athletic entrance fees

The committee reviewed financial management, health insurance fund data, and ERP implementation updates. The primary action taken was the approval of budget amendments from July through August 2025.

• Approved agenda as written
• Approved July-August 2025 budget amendments

Building Committee Meeting

The Building Committee will receive updates on renovation projects at Taylor Middle School and Cedar Lee Middle School, and discuss a transportation hub at the Cedar Lee property. An action item seeks approval to send ABM's energy savings plan to the full board for information. The committee will also review comprehensive maintenance and capital improvement plans, asset funded projects, and athletic projects.

• Action item to approve forwarding ABM's energy savings plan to the full board
• Update on Taylor Middle School renovation at 350 Shirley Ave
• Update on Cedar Lee Middle School expansion project
• Discussion of transportation hub at Cedar Lee Middle School property
• Review of athletic projects including turf projects at FHS and KRHS

The committee approved requests for ABM to present potential solar energy projects to the Joint Finance Committee and the full School Board. Discussions included updates on the Taylor Middle School renovation delay, the Cedar Lee Middle School expansion, and various maintenance projects.

• Approved August 28, 2025 meeting minutes
• Approved ABM presentation to Joint Finance Committee on October 8, 2025
• Approved ABM presentation to full board at School Board Summit on October 16, 2025

School Board Meeting and Work Session

The School Board approved consent agenda items including dual enrollment contracts with Laurel Ridge Community College for Mountain Vista Governor's Schools and Fauquier County Public Schools, and personnel recommendations. The board also received informational reports and membership charges from several advisory committees for the 2025-26 school year, which will be considered for approval in October.

• Approved annual Dual Enrollment Contract between Laurel Ridge Community College and FCPS for Mountain Vista Governor's Schools
• Approved annual Dual Enrollment Contract between Laurel Ridge Community College and Fauquier County Public Schools
• Approved Personnel Recommendations including 1 Assistant Superintendent, 2 Teachers, and other hires and resignations
• Received School Health Advisory Committee report and membership charges for 2025-26
• Received Special Education Advisory Committee report and membership charges for 2025-26

The School Board approved the annual agenda, several consent agenda items, and personnel recommendations. The meeting included reports from various advisory committees regarding health, special education, career and technical education, gifted education, Title I, and the FRESH strategic plan.

• Approved the meeting agenda (5-0)
• Approved Dual Enrollment Contract for Mountain Vista Governor's Schools (5-0)
• Approved Dual Enrollment Contract between Laurel Ridge Community College and Fauquier County Public Schools (5-0)
• Approved Personnel Recommendations (5-0)
• Approved the Consent Agenda (5-0)

School Board Meeting

The School Board met on September 8, 2025, at Fauquier High School. The board approved a consent agenda that included an interagency memorandum of understanding with the Head Start program, a separate MOU with Head Start and the Virginia Preschool Initiative, meeting minutes, monthly bills and payroll, and personnel recommendations. The agenda also included presentations recognizing the Liberty High School JROTC and reports from the board, superintendent, and human resources.

• Approved annual Interagency MOU between FCPS and Fauquier Community Action Committee Head Start Program for 2025-26
• Approved annual Interagency MOU between FCPS, Head Start, and the Virginia Preschool Initiative Program for 2025-26
• Approved personnel recommendations: 13 new teachers, 10 bus drivers, 34 substitute teachers, and other hires; 5 teacher resignations; 1 instructional assistant deceased
• Approved monthly bills and payroll
• Recognized Liberty High School JROTC students for their service

The School Board approved revisions to the policy regarding hiring temporary, part-time, and substitute professional staff. Several annual memorandums of understanding and administrative items were approved via the consent agenda. The board also voted to move several information items to the action item list for consideration.

• Approved adoption of the meeting agenda (5-0)
• Approved annual MOU with FCCA Head Start Program (5-0)
• Approved annual MOU with FCCA Head Start and Virginia Preschool Initiative (5-0)
• Approved previous meeting minutes (5-0)
• Approved monthly bills and payroll (5-0)
• Approved personnel recommendations (5-0)
• Approved revisions to Policy 5-2.7 regarding temporary and substitute staff (4-1)
• Approved moving information items 7.2 through 7.6 to the action item list (5-0)

Policy Committee Meeting

The Policy Committee is meeting to discuss and potentially approve revisions to Policy 7-3.1, Code of Student Conduct. These changes are based on mandates from House and Senate bills passed by the General Assembly.

• Proposed revisions to Policy 7-3.1, Code of Student Conduct

The Policy Committee approved revisions to the Code of Student Conduct that restrict K-12 student device use from bell to bell. This change aligns with new state legislation and will apply to all students during school hours once finalized by the full School Board. The committee also adopted June meeting minutes and noted no further policy reviews are needed at this time.

• Approved revisions to Policy 7-3.1 restricting K-12 device use from bell to bell (moved to full School Board)
• Adopted June 26, 2025 meeting minutes as consent agenda
• Adjourned committee meeting at 8:06 a.m.

Finance Committee Meeting

The committee will discuss the absence of a financial management report due to the fiscal year closeout and review the Health Insurance Fund with no new report. They will receive an update on the New ERP Munis implementation. The primary action item is approving the summary of budget amendments for the end of FY 2025 and FY 2026.

• No financial management report this month due to FY 2025 annual closeout
• Discussion of Health Insurance Fund with no report this month
• Update on New ERP Munis implementation (months 6 and 7 of 11)
• Approval of summary of budget amendments for end of year 2025
• Approval of June 26, 2025, Finance Committee meeting minutes

The Finance Committee approved the summary of budget amendments for the end of year 2025. The meeting included updates on health insurance claims, the Munis ERP implementation, and a discussion regarding athletic entrance fees.

• Approved agenda as written
• Approved Summary of Budget Amendments End of Year 2025

Building Committee Meeting

The Building Committee will receive updates on several ongoing projects, including renovations at Taylor Middle School and expansion at Cedar Lee Middle School. A secondary schools painting plan and athletic turf projects at FHS and KRHS will also be presented. The consent agenda includes approval of minutes from June 26, 2025. No budgets will be presented due to the closing of FY25.

• Taylor Middle School renovation update with notice of delay for LD permit
• Cedar Lee Middle School expansion project update
• Secondary Schools Painting Plan presented (budget TBD)
• Athletic turf projects at FHS and KRHS (budget TBD)
• Custodial equipment inventory review

The committee approved the minutes from the June 26, 2025 meeting. Discussions included delays at Taylor Middle School due to permitting issues with the Town of Warrenton and ongoing control issues at Cedar Lee Middle School.

• Approved June 26, 2025 meeting minutes

School Board Meeting

The School Board approved consent agenda items including a $165,931.67 K-8 literacy intervention program using Lexia Learning resources. The board also approved recurring annual agreements with Chrysalis Counseling Centers, Warren County Public Schools, and Laurel Ridge Community College for career coaches at three high schools. Special recognitions were made for state champion spring athletes and Coach Quentin Jones as Track and Field Coach of the Year. Several reports and announcements were presented with no financial report due to fiscal year closing.

• $165,931.67 for Lexia Core5 (K-5) and PowerUp (6-8) literacy intervention program
• MOU with Chrysalis Counseling Centers for behavioral/emotional student services
• MOU with Warren County Public Schools for intensive-needs student services
• MOUs with Laurel Ridge Community College for career coaches at Fauquier, Liberty, and Kettle Run High Schools
• Recognition of Spring Athletics state champions and Coach Quentin Jones as USTFCCCA Coach of the Year

The School Board approved the Lexia Learning resources for K-8 literacy intervention and several recurring annual agreements. The board also approved monthly bills, payroll, and personnel recommendations. No final decision was recorded on proposed policy revisions regarding substitute teachers, background checks, or cell phone use.

• Approved Lexia Learning resources for K-8 literacy intervention (5-0)
• Approved annual agreement with Chrysalis Counseling Centers, Inc. (5-0)
• Approved annual agreement with Warren County Public Schools (5-0)
• Approved annual agreements with Laurel Ridge Community College for career coaches (5-0)
• Approved meeting minutes (5-0)
• Approved monthly bills and payroll (5-0)
• Approved personnel recommendations (5-0)

School Board Meeting

The Fauquier County School Board approved a consent agenda including the addition of Elliott Robinson to the Special Education Advisory Committee, a religious exemption, an internship agreement with George Mason University, meeting minutes, monthly bills and payroll, and personnel recommendations that hire 28 teachers and other staff. The board also received reports on human resources and finances, showing a $176.19M operating fund, and observed a moment of silence for bus driver Curtis Davis. A discussion item on continuing a retiree recruitment incentive for certified employees was introduced.

• Approved hiring 28 teachers, 2 assistant principals, 1 school counselor, 1 school social worker, 1 interim activities director, 1 school health nurse, 1 instructional assistant, and other staff.
• Approved a religious exemption (07142025.1) for a student.
• Approved an internship participation agreement with George Mason University for social work students.
• Financial report presented: School Operating Fund of $176.19M and other funds totaling $36.74M.
• Moment of silence held for bus driver Curtis Davis, who died July 6, 2025.

The School Board approved a 10-cent increase for school nutrition meal prices for the 2025-26 school year. The board also authorized a retiree recruitment incentive for certified employees and the emergency purchase of a rooftop HVAC unit for Thompson Elementary. A proposed FY 2026 budget amendment was removed from action pending further clarification.

• Approved 10-cent increase in school nutrition meal prices for SY 2025-26 (3-2)
• Approved retiree recruitment incentive of up to $7,500 for eligible certified retirees for 2025-26 (5-0)
• Approved emergency purchase of rooftop unit for Thompson Elementary cafeteria (5-0)
• Approved addition of Elliott Robinson to the Special Education Advisory Committee (5-0)
• Approved Internship Participation Agreement with George Mason University (5-0)
• Approved monthly bills and payroll (5-0)
• Approved personnel recommendations (5-0)
• Approved Religious Exemption 07142025.1 (5-0)

Finance Committee Meeting

The Fairfax County Public Schools Finance Committee will discuss financial reports, fleet data, and an ERP implementation update before voting on budget amendments for May and June 2025. The July meeting is cancelled; future meetings are set for August 28 and September 25. Items are largely informational and procedural.

• Approval of budget amendments for May and June 2025 (action item 5.1)
• Discussion of fleet data, including repair costs for older buses (item 4.4)
• Review of draft Financial Management Report for May 2025 (item 4.1)
• Health Insurance Fund & Claims Data Report discussion (item 4.2)
• New ERP Munis implementation update (item 4.3)

The Finance Committee approved budget amendments for May and June 2025. The committee also approved the May 28, 2025, meeting minutes and the meeting agenda.

• Approved May and June 2025 budget amendments
• Approved May 28, 2025 meeting minutes
• Approved meeting agenda

Policy Committee Meeting

The Policy Committee approved proposed revisions to 18 school policies mandated by the 2025 General Assembly and set them for review by the full School Board on July 14. The meeting also approved the minutes from the March 27, 2025, meeting and discussed updates on school facility safety and student data privacy.

• Approved Policy 4-3.3 revisions regarding school naming
• Approved 18 General Assembly-mandated policy revisions
• Approved March 27, 2025, Policy Committee meeting minutes
• Received updates on school facility safety and threat assessment
• Discussed student data privacy and telehealth services policies

The Policy Committee approved updates and proposed revisions based on the 2025 Virginia General Assembly. These revisions were moved to the full School Board for review on July 14. The committee will not meet in July.

• Approved agenda as written
• Approved March 27, 2025 meeting minutes
• Approved 2025 General Assembly Updates and Proposed Policy Revisions

Special School Board Meeting

The School Board approved a consent agenda including personnel hires, retirements, and resignations, and voted to raise school meal prices by 10 cents for the 2025-2026 school year, pending adoption in July. The board also approved an agreement to hire a Neutral Hearing Officer at $380 per hour as needed, and entered a closed session to consult with legal counsel on a personnel matter.

• Approved personnel recommendations: 1 principal, 3 assistant principals, 14 teacher resignations, and others
• Information item: proposed 10-cent meal price increase for SY 2025-2026 per USDA equity tool
• Approved Neutral Hearing Officer agreement at $380 per hour for personnel hearings
• Entered closed session under § 2.2-3711(A)(8) for legal consultation on a personnel matter
• Next regular board meetings scheduled for July 14 and August 4 at Fauquier High School

The School Board approved personnel recommendations and an agreement to hire a neutral hearing officer for the 2025-2026 school year. The board also held a closed session regarding a personnel matter. A proposed 10-cent increase in school meal prices was presented for approval at the July meeting.

• Approved Personnel Recommendations (5-0)
• Approved agreement to hire a Neutral Hearing Officer for SY 2025-2026 (5-0)
• Approved motion to enter closed session for personnel matter (5-0)
• Approved certification of closed session proceedings (5-0)

Building Committee Meeting

The Building Committee will hear informational updates on renovation projects at Taylor Middle School and Cedar Lee Middle School, as well as reports on capital maintenance, asset-funded projects, and athletic field projects. The only action item is a proposed boundary line adjustment at the Remington Pool property, which the committee may approve to forward to the full School Board. Budget impacts are listed as none or to be determined.

• Update on Taylor Middle School renovation at 350 Shirley Ave.
• Update on Cedar Lee Middle School expansion project.
• Review of Comprehensive Maintenance Plan and Capital Improvement Plan budgets and projects.
• Update on asset-funded critical needs projects.
• Action on proposed boundary line adjustment at Remington Pool property for full Board approval.

The committee approved moving the Remington Pool Property item to the July 14, 2025, School Board meeting for information. The rest of the meeting consisted of progress updates on school renovations, expansions, and athletic projects.

• Approved agenda as written
• Approved May 28, 2025 meeting minutes
• Approved moving Remington Pool Property to July 14 School Board Meeting for information

Parks and Recreation Co-Op Meeting

The Parks and Recreation Co-Op Committee will receive updates on field operations, the Taylor Middle School renovation, and turf field projects at Fauquier and Kettle Run. Members will also discuss updating the cooperative agreement to include maintenance and possible public use of high school turf fields, and receive briefings on Safe Routes to School grants and safety audits of cooperative fields. The agenda is primarily informational, with no votes on new spending or policy changes scheduled.

• Update on Taylor Middle School Renovation and Expansion project
• Update on turf field projects at Fauquier and Kettle Run
• Discussion of updating the cooperative agreement to include maintenance and public use of high school turf fields
• Update on Grace Miller and Liberty Safe Routes to School Grant
• Findings from safety audit of cooperative fields

The committee decided that David Graham and Gary Rzepecki will meet to discuss additions to the cooperative agreement to allow community use of high school turf fields on weekends. Other discussions focused on school ground maintenance, the Taylor Middle School renovation, and Safe Routes To School updates.

• Approved the meeting agenda
• Approved the meeting minutes
• Decided David Graham and Gary Rzepecki will meet to discuss updating the cooperative agreement for turf field community use
• Directed Josh Johnston to schedule a walk of all school grounds with county maintenance before August

School Board Meeting

The Fauquier County School Board is meeting to recognize a student and deputy for life-saving actions, receive reports on HR and finances, and vote on a consent agenda. The consent agenda includes approval of grant plans (Carl Perkins, ESSA), a $314,367 SOL technology budget appropriation, average per-pupil cost, and a $11,101 non-resident tuition rate for 2025-2026.

• Recognition of Ayrabella Cardec and Deputy First Class Gary Jenkins for Heimlich maneuver at Auburn Middle School
• Approval of $314,367 SOL Technology Budget appropriation for testing materials and technology
• Approval of $11,101 non-resident tuition rate for 2025-2026
• Approval of Carl Perkins Grant Plan and Budget for Career and Technical Education
• Approval of ESSA grant applications (Title I, II, III, IV) for 2025-2026

The School Board approved the 2025-2026 non-resident tuition rate and several grant applications and budget appropriations. The board also approved personnel reappointments and two administrative retitling requests.

• Approved annual non-resident tuition rate of $11,101 for 2025-2026 (5-0)
• Approved Carl Perkins Grant Plan and Budget (5-0)
• Approved 2025-2026 ESSA grant applications for Titles I, II, III, and IV (5-0)
• Approved SOL Technology Budget appropriation (5-0)
• Approved Dolly Parton Imagination Library budget appropriation (5-0)
• Approved retitling Construction Manager to Assistant Director of Facilities (5-0)
• Approved retitling Executive Director of Student Services and Special Education to Assistant Superintendent of Student Services (5-0)
• Approved average per-pupil cost for public education (5-0)

School Board Closed Session Meeting

The School Board is holding a closed session to discuss a student discipline matter involving the disclosure of information from one student's scholastic record, authorized under Virginia code. The meeting will also include procedural items such as call to order, roll call, adoption of the agenda, and certification of proceedings. The board will take action on motions entering and exiting closed session, then adjourn.

• Motion for closed session to discuss a student discipline matter per 2.2-3711(A)(2)
• Certification of closed session proceedings
• Motions out of closed session
• Adoption of the agenda (action item)
• Adjournment

The School Board met in a closed session to discuss a student discipline matter. The Board voted to uphold the Superintendent's recommendations for disciplinary action regarding student case number 53025A.

• Approved agenda (5-0)
• Approved motion to enter closed session to discuss student discipline (5-0)
• Certified that closed session proceedings followed Virginia law (5-0)
• Upheld Superintendent's disciplinary recommendations for student case 53025A (5-0)

Finance Committee Meeting

The Finance Committee will review the Draft Financial Management Report for April 2025, discuss the Health Insurance Fund and claims data (no report this month), and receive an update on the New ERP-Munis implementation. Action items include approving budget amendments for April and May 2025, which involve transferring funds to facilities and appropriating grant funds. The committee also plans a roundtable discussion and a formal request for a joint meeting with the Board of Supervisors.

• Review of Draft Financial Management Report – April 2025
• Discussion of Health Insurance Fund & Claims Data Report – March 2025 (no report this month)
• Update on New ERP-Munis Implementation – May 2025
• Approval of budget amendments for April and May 2025 (transferring funds to facilities, appropriating grant funds)
• Formal request for a joint finance committee meeting with the Board of Supervisors

The committee approved the budget amendments for April and May 2025 as written. Members reviewed financial management, health insurance, and ERP implementation reports. The July Finance Committee meeting is cancelled.

• Adopted the meeting agenda
• Approved Finance Committee Meeting Minutes from May 29, 2025
• Approved budget amendments for April and May 2025 as written

Building Committee Meeting

The Building Committee will approve minutes from previous meetings and hear information updates on several projects. These include the Taylor Middle School renovation, Cedar Lee Middle School expansion, security projects (vestibules, ballistics film, camera upgrades), Comprehensive Maintenance Plan and Capital Improvement Plan budgets, asset-funded projects, Fauquier High School bleacher replacement and wall repair, and athletic field projects. No votes on contracts or budgets are scheduled.

• Update on Taylor Middle School renovation at 350 Shirley Ave, Warrenton
• Update on Cedar Lee Middle School expansion project
• Update on security projects: vestibules, ballistics film, camera upgrades
• Information on Fauquier High School auxiliary gym bleacher replacement and wall repair
• Overview of athletic capital projects including turf fields at FHS and KRHS

The committee approved the purchase of an in-stock chiller for Grace Miller to avoid ongoing lease costs. Members also agreed to re-bid the Fauquier High School bleacher project after a vendor's new quote exceeded the original scope. Other items discussed included project updates for Taylor and Cedar Lee Middle Schools.

• Approved agenda as written
• Approved minutes from March 27 and April 24
• Agreed to purchase in-stock chiller for Grace Miller for $322,000
• Agreed to put Fauquier High School bleacher project back out for bid

Special School Board Meeting and Closed Session

The School Board approved a one-time state funding appropriation for employee bonuses and an amended FY 2026 budget. The board also approved the adoption of K-12 History and Social Sciences textbooks. A closed session was held to discuss the performance of two licensed professional employees.

• Approved $1,204,216 in FY 2025 state funds for one-time employee bonuses ($800 full-time / $400 part-time)
• Approved FY 2026 budget amendment including a 0.75% across-the-board employee increase and $134,380 for the Health Insurance Fund
• Approved $609,089.53 for K-12 History and Social Sciences textbooks and digital resources
• Closed session held regarding the performance of two licensed professional employees

The School Board approved the use of state funds for staff bonuses and an amendment to the FY 2026 budget to increase staff raises. The Board also approved new History and Social Sciences textbooks and accepted the findings of a third-party investigation.

• Approved $1,204,216 in one-time state funds for staff bonuses (5-0)
• Approved FY 2026 budget amendment to increase staff raises by 0.75% and allocate $134,380 to the health insurance fund (4-1)
• Approved proposed textbook adoption for History and Social Sciences (5-0)
• Accepted findings of a third-party investigation and authorized HR action (5-0)
• Adopted meeting agenda (4-1)

School Board Meeting

The School Board approved a consent agenda including a $202,515 textbook adoption for AP and elective history and social sciences courses, along with revisions to several policies (naming of schools, emergency preparedness, staff weapons, English language learners, suicide prevention). The board also recognized employees with 50+ years of service and received financial and human resources reports.

• Approved $202,515 for History and Social Sciences AP and Elective textbooks and online resources
• Approved revisions to Policy 4-3.3 on naming, renaming, and dedication of schools
• Approved policy revisions on emergency preparedness, staff weapons, English language learners, and suicide prevention
• Approved annual Title I Migrant Education agreement with James Madison University
• Received financial report showing $176.19M operating fund and other funds totaling $36.69M

The School Board approved a series of consent agenda items including textbook adoptions for History and Social Sciences and revisions to the school naming policy. The board also approved the annual Title I, Part C, Education of Migratory Children Regional Program Agreement. No votes were recorded for the items moved to action at the end of the meeting.

• Approved annual Title I, Part C, Education of Migratory Children Regional Program Agreement (5-0)
• Approved revisions to Policy 4-3.3, Naming, Renaming, and Dedication of Schools and School Facilities (5-0)
• Approved proposed Policy Manual revisions (5-0)
• Approved History and Social Sciences AP and Elective Courses textbook adoption (5-0)
• Approved Religious Exemption 05122025.1 (5-0)
• Approved meeting minutes (5-0)
• Approved monthly bills and payroll (5-0)
• Approved personnel recommendations (5-0)

School Board Special Meeting

The School Board approved two construction contracts at a special meeting. They awarded a $54,395,000 contract to Branch Builds for the Taylor Middle School expansion and renovation, and a $1,659,300 contract to E. Granville Wade, Jr., Inc. for water system replacements at H.M. Pearson and Mary Walter Elementary Schools.

• Awarded $54,395,000 contract to Branch Builds for Taylor Middle School expansion and renovation
• Awarded $1,659,300 contract to E. Granville Wade, Jr., Inc. for water system replacements at H.M. Pearson and Mary Walter Elementary Schools
• Moved information items 2.1 and 2.2 to action items before voting
• Votes were unanimous (5-0) on all motions

The School Board approved a $54,395,000 contract for the Taylor Middle School project. The Board also awarded water system replacement projects for H.M. Pearson and Mary Walter Elementary Schools.

• Approved $54,395,000 contract to Branch Builds for Taylor Middle School (5-0)
• Approved water system replacement projects for H.M. Pearson and Mary Walter Elementary Schools to E. Granville Wade, Jr., Inc. (5-0)

Finance Committee Meeting

The committee will discuss a new health insurance plan for FY 2026, including open enrollment, benefit rates, and copay changes. They will also review the March 2025 financial management report and consider approval of budget amendments for the period. Previous meeting minutes from January and February 2025 are up for approval as part of the consent agenda.

• Review of FY 2026 health insurance plan with new benefit rates and copay changes
• Review of March 2025 Financial Management Report
• Discussion of Health Insurance Fund & Claims Data for February 2025
• Approval of Summary of Budget Amendments for March 2025
• New ERP-Munis implementation update (month 3 of 11)

The committee approved the budget amendments from March 2025 and the minutes from the March 27 meeting. Members also formally requested a joint finance committee meeting with the Board of Supervisors to discuss health insurance funding methodology.

• Approved March 27, 2025 Finance Committee Meeting Minutes
• Approved March 2025 budget amendments as written
• Approved formal request for a joint finance committee meeting

Building Committee Meeting

The Fairfax County Public Schools Building Committee will receive informational updates on several capital projects and maintenance plans. No votes or budget actions are expected; the agenda is primarily procedural and informational.

• Update on Taylor Middle School renovation at 350 Shirley Ave.
• Update on Cedar Lee Middle School expansion project.
• Update on security projects including vestibules, ballistics film, and camera upgrades.
• Review of Comprehensive Maintenance Plan and Capital Improvement Plan budgets and projects.
• Information on Fauquier High School auxiliary gym bleacher replacement and wall repair.

The committee reviewed updates on several school renovation and security projects. A proposal to use asset funds for water projects and the PB Smith sewer line was approved for movement to the May 1 Special School Board meeting.

• Adopted agenda as written
• Deferred approval of March 27, 2025 minutes to May 29, 2025
• Approved moving asset fund request for water and sewer projects to May 1 Special School Board meeting

Personnel Committee Meeting

The Personnel Committee will receive and discuss requests to hire two reading specialists for H.M. Pearson and Grace Miller Elementary Schools, reclassify the FRESH Movement Coordinator from a 12-month to a 10.5-month position (saving about $13,600), and retitle two leadership roles (Executive Director of Student Services to Assistant Superintendent, Construction Manager to Assistant Director of Facilities). The committee will also review personnel recommendations and the latest Human Resources report.

• Request to hire two Reading Specialists at H.M. Pearson Elementary and Grace Miller Elementary (Title I schools, funded by Title I Grant)
• Request to reclassify FRESH Movement Coordinator from 12-month to 10.5-month position (savings of ~$13,600, grant-funded)
• Request to retitle Executive Director of Student Services and Special Education to Assistant Superintendent of Student Services (no salary change)
• Request to retitle Construction Manager to Assistant Director of Facilities (no salary change)
• Personnel report: 12 teachers resigned, 1 retired Office Associate, 1 retired Custodian, and new hires for custodial, food service, instructional, and office positions

The Personnel Committee approved the hiring of two reading specialists and the reclassification of the FRESH Coordinator position. The committee also approved two administrative retitling requests. These items will be added to the May 12 School Board meeting agenda.

• Approved request to hire two reading specialists
• Approved reclassifying FRESH Coordinator from 12 month to 10.5 month position
• Approved retitling Executive Director of Student Services and Special Education to Assistant Superintendent of Student Services
• Approved retitling Construction Manager to Assistant Director of Facilities
• Approved January 23, 2025 meeting minutes
• Adopted the agenda as written

School Board Meeting

The Fauquier County School Board will vote on several consent agenda items, including approval of the Special Education Annual Plan for 2025-2026, revisions to Section II policies, and authorization of a superintendent designee for the Regional Community Alternative Education Continuum. The board will also recognize state champion winter athletes, music education award winners, and Teachers of the Year nominees. No public hearings or major budget decisions are scheduled.

• Consent agenda includes approval of 2025-2026 Special Education Annual Plan (federal Title VI-B funds)
• Policy revisions to 11 policies, including Sex Offender Registry, School Publications, Internet Privacy, Community Use of Facilities, and Service Animals
• Authorizing Dr. Michelle Neibauer as superintendent designee for Regional Community Alternative Ed Continuum through June 30, 2029
• Recognition of 18 Teachers of the Year nominees from each school
• Financial report shows $176.17M School Operating Fund and $15.90M Asset Fund

The School Board approved several consent agenda items, including the 2025-2026 Special Education Annual Plan and various policy manual revisions. Members discussed a proposed FY 2026 health insurance addendum but expressed concerns regarding funding levels compared to county budgets.

• Approved Policy Manual revisions (4-0)
• Approved 2025-2026 Special Education Annual Plan and Application (4-0)
• Authorized Dr. Michelle Neibauer as Superintendent's designee for Regional Community Alternative Ed Continuum through June 30, 2029 (4-0)
• Approved CVS Health Front Store Work Experience Training Agreement (4-0)
• Approved Religious Exemption 04072025.1 (4-0)
• Approved monthly bills and payroll (4-0)
• Approved personnel recommendations (4-0)
• Adopted meeting agenda (4-0)

Policy Committee Meeting

The Policy Committee will consider approving revisions to several school policies and forwarding them to the full School Board for review at the April 7 meeting. Policies include emergency preparedness, staff weapons, English language learners, and school naming. No budget impact is noted. The committee currently has no other pending policies and will not meet again until needed.

• Review of revisions to Policy 4-2.2 on Emergency Preparedness and Threat Assessment Teams
• Review of revisions to Policy 5-3.3 on Staff Weapons in Schools and Violence
• Review of revisions to Policy 6-3.5 on English Language Learners
• Review of revisions to Policy 4-3.3 on Naming, Renaming, and Dedication of Schools and Facilities
• Approval of consent agenda including prior meeting minutes

The Policy Committee approved several Policy Manual revisions and proposed changes to Policy 4-3.3 regarding the naming and dedication of school facilities. Both items will move to the full School Board for review on April 7. The committee stated it will not meet again until additional policies need review.

• Adopted the meeting agenda
• Approved Policy Committee Meeting Minutes from February 27, 2025
• Approved Policy Manual revisions for review by the full School Board on April 7
• Approved proposed revisions to Policy 4-3.3 (Naming, Renaming, and Dedication of Schools and School Facilities) for review by the full School Board on April 7

Finance Committee Meeting

The Finance Committee will consider approval of minutes from January and February 2025 meetings and review the draft Financial Management Report for February 2025. No other action items are listed.

• Approval of minutes from January 23 and February 27, 2025 meetings
• Review of draft Financial Management Report for February 2025

The committee approved the budget amendments for February 2025 and the meeting minutes from February 27, 2025. Members discussed the health insurance fund, including differences in contributions and plan usage between the county and the schools.

• Adopted the meeting agenda
• Approved Finance Committee Meeting Minutes from February 27, 2025
• Approved February 2025 budget amendments as written

Building Committee Meeting

The Building Committee will receive a presentation from ABM on solar units for school buildings and begin discussion on the investment grade audit presented in February. The committee will also receive updates on several school renovation projects (Taylor Middle School, Cedar Lee Middle School) and on security grants, asset-funded projects, and maintenance/capital budgets. Consent agenda includes approval of February meeting minutes.

• ABM presentation on solar units and investment grade audit (budget impact unknown)
• Taylor Middle School renovation project update (350 Shirley Ave)
• Cedar Lee Middle School expansion project update
• State security grant projects update
• Fauquier High School auxiliary gym bleachers replacement and wall repair (budget TBD)

The committee adopted the meeting agenda and approved the minutes from February 27, 2025. Members received progress reports on several school renovations, security upgrades, and athletic field projects. No new contracts or funding allocations were formally voted upon during the session.

• Adopted agenda as written
• Approved February 27, 2025 Building Committee minutes

School Board Closed Session

This is a procedural closed-session meeting. The board voted to enter a closed meeting to discuss a personnel matter (Va. Code §2.2-3711A(1)) and to consult with legal counsel (Va. Code §2.2-3711A(8)). No public business or decisions were made in open session.

• Motion to enter closed session for a personnel matter and legal consultation
• Certification that only exempt matters were discussed in the closed meeting
• Adoption of the agenda and adjournment were the only open actions

The School Board convened in a closed session to discuss a personnel matter and consult with legal counsel. Following the session, the Board voted to hire an outside investigator for fact-finding related to an employment matter in anticipation of litigation.

• Approved adoption of the agenda (5-0)
• Approved entering closed session for personnel and legal counsel matters (5-0)
• Certified that closed session proceedings complied with Virginia law (5-0)
• Approved hiring an outside investigator for an employment matter (5-0)
• Approved adjournment of the meeting (5-0)

School Board Closed Session

The Fairfax County Public Schools Board met in a closed session at Fauquier High School in Warrenton. The board voted unanimously to enter closed session to discuss student discipline matters as permitted by Virginia law. All other agenda items were procedural: call to order, roll call, adoption of the agenda, and adjournment.

• Unanimous vote to enter closed session for student discipline (Virginia Code 2.2-3711A(2))
• Adoption of the agenda moved by Danielle Dean and seconded by Donna Grove
• Certification of closed session proceedings approved unanimously
• Motion to exit closed session approved unanimously
• Meeting adjourned by motion from Danielle Dean, seconded by Steven Lewis

The School Board met in closed session to discuss student discipline matters. The Board voted to uphold the Superintendent’s recommendation for disciplinary action regarding a specific student case.

• Approved motion to enter closed session for student discipline matters (5-0)
• Upheld Superintendent’s recommendation for disciplinary action in student case number 3102025-A (5-0)
• Certified that closed session proceedings complied with Virginia law (5-0)

School Board Meeting

The School Board began with procedural items, a moment of silence for a coach, and recognitions for students in arts and music. Reports were received on human resources and finances, including the $176.17M operating fund. The board then approved the consent agenda, which included deappropriation of the STARTALK grant, a staffing change to combine three food service positions, revisions to Policy 5-7.6 on employee absences, and a religious exemption request.

• Financial report shows $176.17M operating fund and $35.28M in other specific-purpose funds
• Approved deappropriation of the STARTALK grant (federal grant for Arabic and Turkish summer program)
• Combined three open four-hour Food Service Associate positions into one six-hour flex position (savings $16,200/year)
• Revised Policy 5-7.6 on employee absences to simplify guidance
• Approved a religious exemption request (details not provided in agenda)

The School Board approved several consent items, including budget deappropriations, personnel changes, and policy revisions. Members discussed a revised FY 2026 budget that includes a 1% decrease in salary increases to align with the county administrator's proposal.

• Approved grants budget deappropriations (5-0)
• Approved combining three 4-hour Food Service Associate positions into one 6-hour flex position (5-0)
• Approved revisions to Policy 5-7.6, Employee Absences (5-0)
• Approved Religious Exemption 03102025.1 (5-0)
• Approved Religious Exemption 03102025.2 (5-0)
• Approved monthly bills and payroll (5-0)
• Approved personnel recommendations (5-0)
• Agreed to move naming of facilities and spaces to the Policy Committee for review

Building Committee Meeting

The committee will hear presentations on solar energy and a $120,000 investment grade audit for energy savings. They will vote on naming Fauquier High School's history hallway after a 50-year teacher, granting VDOT access for Safe Routes to School, and approving a utility easement at H.M. Pearson Elementary. Updates on renovations at Taylor Middle School and Cedar Lee Middle School, security projects, and maintenance budgets are also scheduled.

• $120,000 ABM investment grade audit to project energy-saving equipment upgrades
• Request to name Fauquier High School history hallway after David Smith (50-year teacher) and install plaque
• VDOT request to enter Liberty and Grace Miller property for Safe Routes to School project (March 17–June 13, 2025)
• Dominion/Pike utility easement right-of-way request at H.M. Pearson Elementary
• Update on Taylor Middle School renovation at 350 Shirley Ave. and Cedar Lee Middle School expansion

The committee approved moving a request to name a Fauquier High School hallway and a utility easement request for H M Pearson Elementary to the School Board for further action. The committee also requested that Dr. Warner sign a VDOT request for the Safe Routes To School project.

• Approved meeting minutes from December 4, 2024 and January 23, 2025
• Moved Fauquier High School hallway naming request to March 10 School Board meeting for information and April 7 for action
• Requested Dr. Warner sign VDOT request for Safe Routes To School project
• Moved H M Pearson Elementary utility easement request to March 10 School Board meeting for information and action

Finance Committee Meeting

The Finance Committee will review the January 2025 Financial Management Report and the December 2024 Health Insurance Fund Report. They will also discuss and vote on approving budget amendments for January 2025, which include administrative transfers, facilities transfers, and appropriations for grants and school activity funds. The meeting is largely procedural with no new policy proposals.

• Review of Financial Management Report – January 2025
• Discussion of Health Insurance Fund & Claims Data Report – December 2024
• Review of Summary of Budget Amendments for January 2025
• Action item: approval of budget amendments for January 2025
• Upcoming meetings announced: March 27, April 24, May 22, 2025

The committee approved budget amendments for January 2025 to correct expenditure codes and incorporate new funds, including a donation from the Dolly Parton Foundation. Members also reviewed a health insurance report showing an $828,000 deficit and discussed Wellness Center utilization.

• Approved January 2025 budget amendments
• Adopted amended agenda (removed incorrect meeting minutes)

Policy Committee Meeting

The FCPS Policy Committee will consider approving revisions to multiple Section II policies, including those on sex offender registry notification, internet privacy, community use of school facilities, and others. The committee will also review policies that require no changes. These actions will be moved to the full School Board for approval on March 10.

• Review and possible approval of revisions to Policy 2-2.2 (Sex Offender Registry Notification), Policy 2-2.6 (Internet Privacy), Policy 2-4.1 (Community Use of School Facilities), and other Section II policies.
• Review of six Section II policies with no recommended revisions, including School Board Goals for School-Community Relations and Media Relations.
• Information on revisions to Policy 5-7.6 (Employee Absences) and Policy 7-4.2 (Interscholastic Athletics) were already approved in January and moved to the full board.
• Discussion on the process for policy revisions and General Assembly legislative updates affecting school board policies.

The Policy Committee approved updating the review dates for policies requiring no changes. The committee also approved recommended revisions to other Section II policies, which will move to the full School Board for review on March 10.

• Adopted the meeting agenda
• Approved January 23, 2025, meeting minutes
• Approved updated review dates for Section II policies needing no change
• Approved recommended revisions to Section II policies for full School Board review

School Board Work Session & Proposed Budget Public Hearing

The School Board will hold a public hearing to receive community feedback on the Superintendent's Proposed Budget and Capital Improvement Plan for FY 2026, followed by a work session to discuss and amend the plan. The board also approved a renegotiated contract with Superintendent Dr. Major Warner by a 4-1 vote, and received information on the estimated costs of adding football to middle school sports.

• Public hearing on FY 2026 Proposed Budget and Capital Improvement Plan
• Work session to discuss and amend the FY 2026 budget and CIP
• Approved renegotiated contract with Superintendent Dr. Major Warner (4-1 vote)
• Information presented on estimated costs for middle school football
• Board entered closed session for legal consultation (Virginia Code 2.2-3711A (7))

The Board directed the Superintendent to increase salary raises for specific classified staff and nutrition/custodial managers while keeping others at 4%. The Board also approved the Superintendent's renegotiated contract and scheduled a community survey on middle school sports.

• Directed Superintendent to increase classified staff raises to 8% and nutrition/custodial managers to 6% (4-1)
• Approved Superintendent's renegotiated contract (4-1)
• Approved agenda (5-0)
• Approved motion to enter closed session for legal counsel (5-0)
• Approved certification of closed session proceedings (5-0)
• Approved motion to adjourn (5-0)

School Board Meeting

The School Board will receive the Superintendent's Proposed Budget and Draft Capital Improvement Plan for FY 2026. A public hearing on the budget is scheduled for February 24. The board also approved a consent agenda that includes a Memorandum of Understanding with iteach for teacher certification, personnel recommendations, and monthly bills and payroll.

• Superintendent's FY 2026 Proposed Budget and Capital Improvement Plan presentation
• Public hearing set for February 24 on the proposed budget
• Approval of Memorandum of Understanding with iteach for alternative teacher certification pathway; candidate pays $3,050
• Personnel recommendations: 4 new hires, 10 retirements, 9 resignations, 2 transfers/reassignments
• Approval of monthly bills and payroll

The School Board approved the school calendars for the 2025-2026 and 2026-2027 school years. The board also approved a consent agenda including personnel recommendations, monthly bills, and a memorandum of understanding with iteach.

• Approved 2025-2026 and 2026-2027 School Calendars
• Approved Memorandum of Understanding (MOU) with iteach
• Approved Personnel Recommendations
• Approved Monthly Bills and Payroll
• Approved Meeting Minutes

School Board Work Session and Closed Session

The School Board will review a draft Capital Improvement Plan and enrollment projections to provide direction on future projects. The board will also hold a closed session to discuss the evaluation and contract of the Superintendent.

• Review of FY 2026 Draft Capital Improvement Plan and enrollment projections
• Closed session regarding the evaluation and contract of the Superintendent
• Proposed motion to consider the Superintendent's renegotiated contract at the February 24, 2025 meeting

The School Board unanimously agreed to obtain the cost of hiring a redistricting consultant. The Board also agreed to maintain existing Capital Improvement Plan priorities until a redistricting decision is made. A motion was approved to consider the Superintendent's renegotiated contract at the February 24, 2025 meeting.

• Approved adoption of the agenda (5-0)
• Agreed unanimously to obtain cost for hiring a redistricting consultant
• Agreed unanimously to maintain current CIP priorities
• Approved motion to enter closed session for Superintendent evaluation and contract (5-0)
• Approved certification of closed session proceedings (5-0)
• Approved motion to consider renegotiated Superintendent contract on February 24, 2025 (5-0)

School Board Closed Session

This is a procedural closed session of the Fairfax County Public Schools School Board. The board will vote to enter closed session to consult with legal counsel and receive staff briefings under Virginia Code 2.2-3711A(7). No public business or substantive decisions are scheduled.

• Motion to go into closed session for legal consultation and staff briefing (Virginia Code 2.2-3711A(7))
• Certification of closed session proceedings
• No motions out of closed session expected

The School Board convened a closed session to consult with legal counsel and receive a staff briefing. No motions were made out of the closed session, and no substantive public decisions were recorded.

• Approved agenda (5-0)
• Approved motion to enter closed session for legal counsel and staff briefing (5-0)
• Certified closed session proceedings (5-0)

Personnel Committee Meeting

The Personnel Committee will discuss and vote on combining three open four-hour Food Service Associate positions into one six-hour flex position, saving $90/day or $16,200/year. The committee will also receive a personnel report listing new hires and resignations, and an HR report. Approval of prior meeting minutes and procedural items are on the agenda.

• Request to combine three open four-hour Food Service Associate positions into one six-hour flex position, with cost savings of $16,200/year and additional benefit costs of $4,363.92–$9,681.72/year.
• Personnel recommendations: 1 new Education Technology Leader, 1 new Instructional Supervisor, 2 teacher resignations, 1 bus driver resignation, 1 custodian resignation, 1 instructional assistant resignation.
• Human Resources report to be received.
• Approval of November 26, 2024 Personnel Committee Meeting minutes.
• Announcement: next Personnel Committee Meeting on February 27, 2025.

The Personnel Committee approved a request to combine three open positions into one flex food service position. The committee also adopted the 2025 meeting schedule and approved minutes from November 26, 2024.

• Approved request to combine three open positions into one flex food service position
• Approved meeting minutes from November 26, 2024
• Adopted the meeting agenda

Finance Committee Meeting

The Finance Committee will discuss the December 2024 Financial Management Report and the November 2024 Health Insurance Fund & Claims Data Report. They are also scheduled to vote on approval of budget amendments for December 2024, which include administrative transfers, facilities transfers, and grant appropriations. The consent agenda includes approval of the previous meeting minutes from December 5, 2024, and committee members will receive overviews of committee operations and business policies.

• Review of Financial Management Report – December 2024 (enclosure: FY 2025 -- JAN -- SB FC Financial Update)
• Discussion of Health Insurance Fund & Claims Data Report – November 2024
• Action on Summary of Budget Amendments December 2024 (administrative transfers, facilities projects, grant appropriations/de-appropriations)
• Policy overview of all Business Policies (attached PDF)
• Approval of December 5, 2024, meeting minutes via consent agenda

The Finance Committee approved the summary of budget amendments for December 2024. The approval included a request for Ms. Hylton to negotiate the price for the Brumfield Project on behalf of the school board.

• Adopted meeting agenda
• Adopted previous finance committee meeting minutes
• Approved Summary of Budget Amendments December 2024 with a request for price negotiation on the Brumfield Project

Building Committee Meeting

The Building Committee will decide whether to approve a $70,109 annual maintenance agreement with ABM for the ESCO project, and will vote on an easement at Coleman Elementary School for an equine building. They will also receive updates on school renovations, security projects, and a solar presentation from Secure Solar Futures. The consent agenda includes approval of prior meeting minutes that discussed artificial turf field plans and other projects.

• Vote on $70,109 ESCO annual maintenance agreement with ABM (3% annual increase)
• Vote to approve easement at Coleman ES for equine building power
• Update on Taylor Middle School renovation at 350 Shirley Ave
• Update on Cedar Lee Middle School expansion project
• Fauquier High School auxiliary gym bleacher replacement ($29,500) and wall repair ($57,000)

The Building Committee denied the annual maintenance agreement for the ESCO project with ABM, stating there was no need for the fee. The committee approved an easement request for Piedmont Equine at WG Coleman Elementary School, moving it to the full School Board for consideration.

• Approved Piedmont Equine easement request at WG Coleman ES (moved to full School Board)
• Denied ESCO project annual maintenance agreement with ABM
• Approved December meeting minutes

Policy Committee Meeting

The Fairfax County Public Schools Policy Committee met to review proposed revisions to several district policies. The committee approved changes to policies covering student records, physical restraint, tobacco use, and interscholastic athletics, forwarding them to the full School Board. The agenda also lists requests to review employee absence policies and discusses the district’s policy revision process and upcoming state legislation.

• Approval of revisions to Policy 7-1.3 (Student Records) to include electronic records for IEP students
• Approval of revisions to Policy 7-4.2 (Interscholastic Athletics) changing concussion language from "return to learn" to "return to play"
• Approval of revisions to Policies 2-2.3, 2-4.3, and 5-3.2 regarding tobacco use and other rules
• Review of proposed revisions to Policy 5-7.6 (Employee Absences) for full Board consideration on Feb 10
• Discussion of the district's policy revision process and upcoming General Assembly legislation updates

The Policy Committee approved revisions to Policy 5-7.6 regarding employee absences and Policy 7-4.2 regarding interscholastic athletics. Both policies were moved to the full School Board for review on February 10.

• Approved Policy Committee Meeting Minutes from October 22, 2024
• Approved revisions to Policy 5-7.6 (Employee Absences) and moved to full School Board for Feb 10 review
• Approved revisions to Policy 7-4.2 (Interscholastic Athletics) and moved to full School Board for Feb 10 review

School Board Meeting

The Fauquier County School Board adopted the agenda and approved the consent agenda, including a Memorandum of Understanding with the University of Virginia, personnel recommendations, monthly bills, and minutes. The board received reports on finances, human resources, and student achievements, and discussed two information items: replacing rooftop HVAC units at Brumfield Elementary for $607,609 and a new MOU with iteach to provide alternative teacher certification.

• Approved Memorandum of Understanding with University of Virginia for student externships
• Personnel recommendations: 1 principal, 1 assistant principal, 9 teachers, and others hired; 1 bus driver retired; several resignations
• Financial report showed $173.04M School Operating Fund and other funds totaling $19.77M
• Discussed $607,609 contract to replace three rooftop HVAC units at J.G. Brumfield Elementary
• Proposed MOU with iteach to create an alternative teacher certification pathway, cost $3,050 per candidate

The School Board approved the installation of artificial turf fields at Fauquier and Kettle Run High Schools and adopted a revised Strategic Plan. The Board also approved the replacement of three HVAC units at Brumfield Elementary and a memorandum of understanding with the University of Virginia.

• Approved installation of turf fields at Fauquier and Kettle Run High Schools and $1.4 million transfer to the County (5-0)
• Approved revised Strategic Plan (5-0)
• Approved replacement of three rooftop HVAC units at Brumfield Elementary (5-0)
• Approved MOU between University of Virginia and Fauquier County School Board (5-0)
• Approved monthly bills, payroll, and personnel recommendations (5-0)
• Approved appointment of Karyn Spahr and Austin Hundley as permanent Principal and Assistant Principal of Taylor Middle School (5-0)
• Agreed to add iteach MOU to the February 10 consent agenda
• Approved motion to enter closed session for Superintendent evaluation and contract (5-0)

School Board Organizational Meeting and Work Session

The School Board held an organizational meeting to elect its officers and establish 2025 meeting dates and bylaws. The board also held a work session to review a proposal for installing artificial turf fields at two high schools.

• Election of Susan Pauling as Chair and Donna Grove as Vice Chair
• Proposed $2.6 million budget for turf fields at Fauquier and Kettle Run High Schools
• Proposed transfer of $1.4 million to the County for turf field projects
• Appointment of Ginger Farmer as School Board Clerk and Dena Rhodes as Deputy Clerk
• Adoption of 2025 Bylaws and Rules of Procedure

The School Board completed its organizational process by electing leadership, appointing clerks, and establishing 2025 meeting dates and bylaws. The Board also agreed to consider a $1.4 million turf field project at a future meeting and to livestream committee meetings.

• Elected Susan Pauling as Chair (5-0)
• Elected Donna Grove as Vice Chair (3-2)
• Elected Ginger Farmer as Clerk, Dena Rhodes as Deputy Clerk, and Dr. Brill as Superintendent's Designee (5-0 each)
• Approved 2025 meeting dates (5-0)
• Adopted 2025 Bylaws and Rules of Procedures (5-0)
• Reaffirmed adoption of the VSBA Code of Conduct (5-0)
• Agreed to livestream committee meetings held at the School Board Office
• Agreed to consider approving turf fields at Fauquier and Kettle Run High Schools and a $1.4 million transfer at the January 13 meeting